HomeMy WebLinkAbout03/21/1991 El 'A K E R fi F I E L D
Lynn Edwards, Chair
Patricia DeMond
Mark Salvaggio
Staff: John Stinson
AGENDA
PERSONNEL COMMITTEE
Thursday, March 21, 1991
4:15 p.m.
City Manager's ConferenCe Room
1. Job Title Changes, reclassifications and' revisions to job
specifications:
- Clerk Stenographer I (revision to job specifications)
- Clerk Stenographer II (revision to job specifications)
- Personnel Manager (revision to job specifications)
- Convention Center Superintendent (title change and
revision to. job specifications)
- Supervisor II - Wastewater Pretreatment/Revenue Program
(new job specification)
- Hazardous Materials Specialist ~- Underground Storage Tanks
Program (new specification.)
- Benefits Technician (new specification/reclassification)
2. (Proposed) Ordinance Repealing Chapter 2.20 of the Bakersfield
Municipal.Code relatinq 'to Department of .Fire and Develooment
Services
3. Renewal Agreement with j. T. Decker Professional,Group for
ServiCes of an Employee Assistance Program '
4.. A~f~ma~!v~Act~o~?lan ~. ~ '
5. E~P)oyee ~ecognition"Prog~am ..~
CLASS TITLE: CLERK-STENOGRAPHER I 618
CLASS CHARACTERISTICS:
Under immediate supervision, per'forms routine stenographic and
general clerical work taking and transcribing oral dictation of
limited.complexity; and performs other.work as required.
EXAMPLES OF DUTIES:
Takes and transcribes dictation consisting of corresPondence,
memoranda, reports, specifications, minutes, and other materials;
cuts stencils and types articles and reports, forms tabulations,
bulletins, manuals, and other documents from copy or rough draft;
maintains correspondence and related files; acts as receptionist;
give nontechnical and limited procedural information regarding
departmental operations to the public over the counter and by
telephone; operates of. fice equipment including adding ~ and
calculating machines to calculate various costs or to check the
costs bf various specifications, purchase orders, contracts,
estimates, and other documents.
~ MINIMUM.QUALIFICATIONS:
Traininq and Experience: GraduatiOn from high school or attainment
of a satisfactory score on a G.E.D. test, including or supplemented
by course work in business practices and stenography 'or an
equivalent combination of training and experience which provides
the capabilities to perform the described duties as determined by
the Personnel Manaqer.
Knowledqe, Abilities, and Skills: Some knowledge of business
English, spelling, punctuation, and ....... ~
........ arithmetic; some
knowledge of modern office practices, procedures, and equipme~nt.
Ability to make basic mathematical computations rapidly and
accurately; ability to operate standard office equipment, such as
adding and calculating machines; ability to understand and carry
out moderately complex oral and written instructions; ability to
learn assigned clerical tasks and to adhere to prescribed routines.
Skill in taking and transcribing dictation, and in the"~s~ operation
of a typewriter, word processor or personal computer; skill in
typinq 50 net words per minute; skill in shorthand 80 words per
minute.
Approved by the Miscellaneous Civil Service Board: 3-19-91
Approved by the City Council:
CLASS TITLE: CLERK-STENOGRAPHER II 621
CLASS CHARACTERISTICS:
Under general supervision, is responsible for performing varied
complex stenographic and general clerical work;' and performs.other
work as required.
EXAMPLES OF DUTIES:
Takes and transcribes dictation and types correspondence, reports,
statements, and other material on general or some technical
subjects; types from rough drafts; composes correspondence
independently and' may s~gn supervisor's name to correspondence
following established precedent; serves as receptionist; logs and
refers complaints according to established schedules; performs
secretarial functions for a.supervisor; independently meets the
public giving information requiring knowledge of department
policies and procedures; looks up information from records and
informs on status of specific organizational work in progress or
completed; contacts employees, officials, and other individuals in
scheduling appointments; maintains basic bookkeeping records of the
transactions of the department; maintains license, case reports,
and varied files; maintains payroll records and compiles various
reports on employee and unit activities; tabulates data and
prepares reports, forms, and summaries as required; operates
calculating and other office machines incidental to various phases
of the work.
~ MINIMUM QUALIFICATIONS:
Traininq and Experience: Graduation from high school or attainment
ora satisfactory score on a G.E.D. test, including or supplemented
~by Course work Ln business practices and stenography; and one year
experience in performing progressively responsible stenographic and
clerical work or an .equivalent combination of training and
experience which provides the capabilities to perform the described
~duties as determined by.the Personnel Manager.
Knowledge, Abilities, and Skills: Considerable knowledge of
business English, punctuation, spelling, and arithmetic; good
knowledge of modern office.equipment, practices, and procedures.
Ability to make a variety 'of arithmetical computations and
tabulations rapidly and accurately; ability to make minor decisions
in accordance with laws, rules, and regulations, and to carry out
complex oral and written instructions; ability to keep complex
clerical records and to prepare ~accurate reports from basic
arithmetical or accounting information; ability to operate standard
office equipment such as adding and calculating machines; ability
to prepare effective routine correspondence and to perform routine
office management details without.referring to a supervisor.
Skill in the oPeration~of a~typewriter, word processor or personal
computer and in rapid and accurate transcription of dictation;
skill in typinq 50 net words per minute; skill in shorthand 80
words per minute.
Approved by Miscellaneous Civil Service Board: 3-19-91
Approved by City Council:
***REVISED COPY***
CLASS TITLE: PERSONNEL ~NAGER 991
CLASS CF~RACTERISTICS:
Under ~enerai direction from ~ke Assi~tan~ City Manager, to plan,
manaae and direct %he Personnel Division, including, personnei
services, training, affirmative ac%ion, safety, and benefits
administration. Exercises direct and ~indirect supervision over
.professional, technical and clerical staff.
ExamDies of Duties:
DeveioD and implement goais, objectives, policies, and procedures
for %he Personnei Division; administer a comprehensive personnel
program including classification, compensation, recruitment,
selection, benefits administration, %rai.ning, affirmative action
and safety ccordina~ion.
ParsiciDase with the Assistant City ~4anager and others in labor
relations programs and activities, including the preparation and
presentation of management positions; analyzin~ and forecasting the
effects of alterna~iveagreemenss; and coordinating the~development
of memoranda and corresponding resolutions.
Provide pro.fessional personnel administration assistance to the
City's three civil service commissions.
Direct, oversee and participat~' in the developmen~ of the
personnel, and training work plans; assign work activities,
projects, and programs; monitor work; review and evaluate work
prcducss, methods, and procedures.
Coorclnase personnel activities with those of other departments and
outside agencies and organizaSions; provide staff assistance to the
civi~ service commissions, City ~anager, .............. z ...... ~,
and o~kers, and prepare and present staff reports and other
necessary correspondence.
Prepare and administer the division budget; monitor and approve
expenditures; and prepare annual work programs.
Review,. develop, and implement comprehensive personnel
recordkeeping systems.
Advise management and employees regarding grievance and
disciplinary procedures ~and appropriate rules and regulations.
Direct or conduct research'and analysis of personnel administration
and employee'~relations needs, recommend appropriate actions, and
implement programs.
***REVISED COPY***
CLASS TITLE: PERSONNEL MANAGER (Continued) 991
Ccntlnued Examples of Duties:
Recommend appointment of, train, motivate, and evaluate staff;
esta6iish and monitor employee performance objectives; Prepare and
presenu employee performance reviews; provide or coordinate staff
=~a ...... q, work with emDioyees %o correct deficiencies; implement
disciDiine procedures; may recommend employee terminations; and
approve ~ime sneess and expense repor5s.
Paruicipate in department activities as assigned. Perform related
duties as assigned.
~==~i~.~.~INI~CLrM~ ~ QUALIFICATIONS
~:t-, ....... ~ ~, ~ undcrcraduatc ~^~-~ Graduation from an
accredited college or university with a bachelor's degree major
coursc ;;crk in public or business administration, human resources
management, psychology, or a related field. Four years of
increasingly responsible 'personnel management program
adminisuration experience, including significant experience in
classification, compensation, training, recruitment and selection,
and policy analysis.
Knowie~ce~ Ability and Skills: Structure and theory of
classification, compensation, employee-labor relations, selection
and 5raining programs; modern and highly complex principles and
pracuices of personnel administration; equal employment and
afflrmauive action programs and legislation; research methods and.
reucru preparation; principles and practices of organization,
adminissrasion and budgeting.
Eft=~-'~--~],,~_~_.~¥ ~dminister a sound personnel administration program;
seiect, supervise and train, and evaluate Professional, technical
~ · analyze complex statistical data and
and cie__~al staff;
information and prepare detailed research reports. Interpret City
Personnel Policies and procedures,.including civil service system
rules and regulations, and applicable local, state, and federal
leqis!ation; prepare and present complex reports; 9stablish and
maintain effective working relationships; communicate clearly and
concisely both orally and in writing; develop and administer' a
budget.
Licenses or Certificates: Possession of a valid Class 3 or "C'"
California driver's license. .'
Approved by the Miscellaneous Civil Service Board: 2-19-91
Approved by the City Council:
cONVENTION CENTER SUPERINTENDENT
CLASS CHARACTERISTICS:
Under general direction, is responsible for asSisting the
Auditcrium ~ ...... Community Services Manaqer in the administration
of the ~"~~"~ TM .... ~ Convention Center Division; provides
project planning and day-to-day line supervision over the
~,-~~"~ convention center operations, including technical
matters; and performs other work as required.
EXAMPLES OF DUTIES:
Assists in planning, organizing, and directing the activities of
the division; .dcpartmcnt ~ ~ ~ ~ managcr ~ ~ ~ ......
assists in the management of the auditcrium convention, center;
provides interdepartmental coordination with. Other city
departments; works with auditcrium convention center users and
provides supervision at auditcrium Convention center events;
pro%ides supervision over ~ personnel working for the
auditorium convention center; recommends the employment of required
personnel, and supervises and evaluates them in the performance of
their duties;.recommends replacements, alterations, and additions
of equipment; prepares and submits annual budqet for division;
prepares and presents oral and written reports.
~ MINIMUM QUALIFICATIONS:
........ ~ cc!icgc '"~'
Traininq and Experience~ Graduation from an ~ ...........
........... ~- in ~"~ ~-~-~~- accredited colleqe or
university with a Bachelor's deqree in Business or Public
'Administration or closely related field; and t%-:c 'five years o~
increasingly responsible administrativc and experience in a
'convention center or ma~or entertainment facility, includinq
supervisory 'experience' ~ .... ~" ' ~^~ .... i~h ~"~-~"-
cpcraticns.
Knowiedqe, Abilities, and Skills: Considerable knowledge of the
equipment necessary for the operation of the auditorium convention
center;, considerable knowledge of auditorium convention center
management; considcrablc knowledge of current management practices
and supervisory techniques; good knowledge~of budgetary procedures
and practices; good knowledqe of staqe requirements and liqhtinq
techniques.
Ability to establish and maintain effective working relationships
wi'th city officials, organizations, and the public; ability to
prepare reports and present them in written and oral form; ability
to supervise operation within the aUditcrium convention center;
ability to supervise the activities, of a wide variety of staff.
Approved by the Miscellaneous Civil Service Board: 3-19-91
Approved by the City Council:
CLASS TITLE: SUPERVISOR II 784
(WASTEWATER PRETREATMENT/REVENUE PROGRAM)
CLASS CHARACTERISTICS:
Under general supervision, supervises and participates in the
monitoriqg and inspection of industrial, commercial, and othem~
users discharging waste into the Wastewater collection system;
enforces ordinances and other regulations governing wastewater
disCharges; performs technical research work in a variety of
complex areas related to wastewater; reviews work of subordinate
employees engaged in sewer user charges; and performs other work as
required.
EXAMPLES OF DUTIES:
Trains, directs, reviews and evaluates subordinate employees;
updates or ~formulates and implements procedures and documents for
the City's pretreatment program; maintains a program for the review
and issuance of wastewater discharge permits; oversees the
maintenance of records regarding sewer users, discharge permits,
inspections, and wastewater ahalyses; initiates enforcement actions
against viola'tors; prepares reports to local, state, and federal
regulatory agencies; maintains current understanding of laws and
standards related to industrial waste discharge; oversees the
division's revenue program; assists in budget preparation.
MINIMUM QUALIFICATIONS:
Trainlnq and Experience: GradUation from an accredited college or
university with a Bachelor's degree in chemistry, biology,
environmental science, Or closely related field and one year of
increasingly responsible experience in an industrial pretreatment
program, including supervisory experience; or completion of two
years of college with major course work'in chemistry, biology,
env[ornmental science, or closely related field and two years of
increasingly responsible experience in an industrial pretreatment
program, including supervisory experience.
Knowledqe, Abilities, and Skills: Knowledge of: principles of
supervision, including training and performance evaluation;
principles of wastewater treatment; programs for the pretreatment
of wastewater; pertinent local, state, and federal laws.regarding
industrial wastewater discharges; safety principles and practices;
basic laboratory methods, procedures, and terminology; basic
principles of mathematics; budget requirements~
Ability to: supervise~and evaluate the work of others; interpret,
explaining~and implement ordinances and regulations governing the
SUPERVISOR II Page 2
(WASTEWATER PRETREATMENT/REVENUE PROGRAM
disposal of industrial wastes; communicate effectively with
industrial and governmental representatives and the public; compute
billing charges based on meter readings, laboratory data, and
revenue guidelines; prepare clear and concise reports and
correspondence; read and interpret plans and specifications.
Licenses or Certificates: Possession of a valid Class 3 or "C"
California driver's license; possession of a Grade III Industrial
Waste Inspection certificate issued by the California Water
Pollution Control Association or ability to obtain same no later
than three years after the first examination is given after
employment.
Approved by Miscellaneous Civil Service Board: 3-19-91
Approved by City C'ouncil:
CLASS TITLE: HAZARDOUSMATERIALS SPECIALIST 723
UNDERGROUND STORAGE TANKS PROGRAM
CLASS CHARACTERISTICS:
Under general supervision, responsible' for administration of the
Underground Storage Tank Program,.review and evaluate underground
storage tank installation and removal plans, preliminary soil
tests, site assessments and site mitigation plans. Conduct
inspections and complex hazardous materials/waste investigations as
required to enforce the Hazardous Materials and Undergrou.nd Storage
Tank Regulations and to perform other'work as required.
DUTIES:
Review and evaluate underground storage tank installation plans,
removal plans and issue appropriate permits as required. Conduct
necessary inspections of tank installations and removals as well as
ongoing annual inspections of tank installations and removals as
well as facility inspections. Maintain (Electronic Information
System) records of all underground~storage tank activities. Review
soil analysis of tank removal preliminary assessments to ~assure
compliance with all regulations concerning environmental
contamination. Evaluate site assessments and site mitigation
programs as required, to.assure compliance with all applicable
environmental regulations. Confers with industry, public and
environmental contractors as.required to administer the underground
tank and hazardous materials prog[ams. Performs other related
duties as required.
MINIMUM QUALIFICATIONS:
Training and Experience: Graduation from an accredited four (4)
year college with a Degree in Engineering, Chemistry, Geology,
Industrial Hygiene, Environmental Science, Hydrology .or closely
related physical or environmental health science..
DESIRABLE QUALIFICATIONS:
Two years of work experience in environmental engineering,
hazardous material management, hazardous waste or related field.
Experience with a regulatory agency and a background of personal
computer literacy is desirable.
KNOWLEDGE, ABILITIES AND SKILLS:
Must have comprehensive knowledge of hazardous materials management
principles, knowledge of underground storage, tank regulations and
knowledge of engineering .principles used in inspecting and
remediating unhealthful and hazardous Conditions resulting from
underground storage tank releases. Ability to write clear concise
reports, and communicate effectively with the public, industry and
other governmental agencies.
HAZARDOUS MATERIALS SPECIALIST Page 2
UNDERGROUND STORAGE TANKS PROGRAM
Good academic skills including the ability to read and evaluate
technical reports concerning several areas of interest, ability to
prioritize information and evaluate alternatives. 'Ability to
establish and maintain a cooperative working relationship.
LICENSES AND CERTIFICATION:
Possession of a valid CalifOrnia drivers license is required.
Rsgistration as an Environmental Assessor, Professional Engineer,
Geologist, or Environmental Health Specialist in the State of
California is desirable.
Approved by Fire Civil Service: 2-25-91
Approved by the City Council: 3-13-91
kef
JOBSPEC~HAZMAT.SPC
CLASS TITLE: BENEFITS TECHNICIAN 647
CLASS CHARACTERISTICS.:
Under direction, performs' a variety of teChnical duties and
services in administering employee/retiree benefit programs and
provides advice and assistance to employees in the area of group
benefits.
EXAMPLE OF DUTIES:
Assist employees/retirees in the resolution of ~enefit plan
problems;.explain benefit programs; assist in enrollment procedures
and in ~the filing · of service and disability retirement
applications, life insurance and Public Employees' Retirement
System benefits; prepare, review and monitor long and short-term
disability claim filings; calculate and prepare pension estimates;
Conduct retirement exit interviews; administer and coordinate
health insurance enrollment program; assist employees/retirees with
'benefit plan changes and ensure that accurate and concise benefit
information material is available; administer the Consolidated
Omnibus Reconciliation Act of 1985 (COBRA) program; maintain
adequate inventory of benefits plan literature; revise forms and
booklets as needed; assist with various wellness program
activities; and perform related duties as required.
MINIMUM QUALIFICATIONS:
Training and Experience: Graduation from an accredited college or
university with a Bachelor's Degree in Public or Business
Administration, or closely related field -and one year work
experience in benefit plan services; or five years work experience
in benefit plan services or closely related function as~determined
by the Personnel Manager.
Knowledqe, Abilities and Skills: Knowledge of principles and
practices of benefit plan administration; knowledge of the Public
Employees' Retirement System and COBRA; knowledge of practices and
procedures of the health insurance industry; knowledge of Federal
and .State lawS and regulations relating to employee benefits;
ability to administer a wide variety of employee benefit programs;
interpret rules and regulations; utilize a personal computer;
communicate clearly and concisely, both orally and in writing and
maintain effective wOrking relationships.
Approved by the Miscellaneous Civil Service Board: 3-19-91
Approved by the City Council:
JOBSPEC\BENEFITS.TEC
'/ICE MAYOR REFERRAL
fPROPOSED ORDiNANCE~ ONLY)
OATE OF REFERRAL: ~- ar'/
,~nu . 28, 199i
2EFERRED TO: ?ERSONNEL COMMITTEE !Sue Whi~fieid)
OEPARTMENT OF FZRE PND DEVPLOPMENT ~cRVICES
· ';¢sDgsedl ~n Ordinance of the Counci! of the City of Bakersfield
ReDeaiina Cham~er 2.20 to ~he Bakersfield Municipa] Code
ieiacing co OeDar~men~ of Fire and Development Services
~ACKUP MATERIAL ATTACHED: Yes
To Council Commit:ee on
Committee Repor~
Sen~ ~o,Councii on
Public Hearinm on
Oruinance AdoD~em
'?roposeu Ordinance Canceled
(da~e
Othe'r
cc: Caroi Williams
Mary E!len,Gonzales
~EF~R9t.~
MEMOR.ANDUM
January 11, 1991 C~T¥ .%~ANAG~_R'$ C??!C---
FROM: Robert M. sherry, Acting City Attor'ney /~'
SUBJECT': VIC.TM- MAYOR ~V. VERRAL OF PROPOSED ORDINANCE
Please refer the following proposed repeal of an ordin~ce to
whichever committee you de~ .appropriate:
i) DEP~4EET OF FI~ AND D~ELOPMENT SERVI~S.
/~ Backpround:
The repeal of this ordinance is required because the
, Depar~en~ of Fire and Development Services no
/ longer exists.
RMS-/LTC,/meg'
ORD- REFERRAL '~
REPEAL. MEM
Attachment
cc: J. Dale Hawley, City Manager
Dennis Needham, Fire Chief --
12/14/90
ORDINANCE NO.
AN ORDINANCE OF T~E CO%~NCI~'OF TTIE
CITY OF BAKERSFIW.?..~ Rw. PEALING
C.HAPTER 2.20 TO THE BAKERSFI~..~
MUNICIPAL CODE ~.ATING TO
DEPARTMENT OF FI.RE AND DEVELO~
SERVI CEO.
BE ~ ORDAINED by tD.e Council of. the C_~ ~-~: cf
Ba2{ersfieid as fci!cws:
SECTI.. C~N 1.
~-'^-._..=u-=~_. ~. ~.20 cf the Bakersfield '~-~
Munl..~=± Code reiauing
ur une DeparL~enu of Fire and Deveicpmenu Services is hereDy
SECTI. ~ON 2.
This Ordinance shall be posted in accordance with
~ crcvisicns and shall become effective Uhirt-;
o0o
~~-,,9 Ordinance was
~assed and adcnted by ~he Council o~ =he City of Bakersfield a~ a
re~lar meeting nhereof held on ~ by the ~
fclicwinq vo~e:
Cf%".' CLE?.K ana Ex Officio Clerk of 5ne
Council cf the City of Bakersfield
APDROVED
C~--%RENCE E. M~.nDERS
>tlYOR of the Ci%v a.~ Bakersfield
ROBERT M. SwwRFT
~-~__ .-.~.~RNEY of '~= City cf Bakersfield