Loading...
HomeMy WebLinkAbout02/03/1992 BAKERSFIELD Patricia J. DeMond, Chair Lynn Edwards Mark Salvaggio Staff: Maureen Cotner AGENDA PERSONNEL COMMIT'FEE Monday, February 3, 1992 4:00 p.m. City Manager's Conference Room 1. City Manager Recruitment 2. City Manager's Office Reorganization PERSONNEL. COMMITTEE February 3, 1992 CITY MANAGER RECRUITMENT PERSONNEL COMMITTEE February 3, 1992 · I. City Manager Recruitment A. 'Considerations: 1. promotional o(~e~"Recr~ 2. ~--'-ecuti've Searc-~P-~F'r~or Staff--'-" 3. 'ChcJ~se Firm: 4. RFP/Recruitment f~(~eline~ B. Potential Executive Search Firms 1. Hughes, Heiss & Associates 675 Mariners Island Blvd:, Suite 108 San Mateo, CA 94404 . (415) 570-6111 2. William Hamilton & Associates 980 West 17th Street, Suite C Santa Aha, CA 92706 (714) 667-6001 3.Norman Roberts & Associates, Inc. 12424. Wilshire Blvd., Suite 850 Los Angeles, CA 90025-0142 (213) 820-4600 4. Personnel Associates 4000 Long Beach Blvd., Suite 260 Long Beach, CA 90807 (213) 988-t919 II. City Manager's Office Reorganization MC/kef AGENDA\PERS92.JAN CITY OF BAKERSFIELD CITY MANAGER RECRUITMENT OPTIONS Task Responsibiliity Scenario I Scenario Issue RFP Staff 05-Feb Proposal Deadline Staff 26-Feb Review Proposals - Finalize to 3 Staff 26-Feb Interview Finalists Personnel Comm 03'Mar Designate Executive Search Firm Personnel Comm 03-Mar 03-Feb Agreement to Council Staff/Pers Comm 11 -Mar .12-Feb Start Recruitment - Consultant 16-Mar 19-Feb Filing Deadline Consultant 11-May 10-Apr Screen Resumes Consultant 19-May 17-Apr Update Council' Consultant 20-May 22-Apr Initial Interviews Consultant 27-May 30-Apr Update Council Consultant 03-Jun 06-May Finalist Interviews Council: Exec Session 03-Jun 06-May Reference Checks Consultant/Staff 12-Jun 15-May Negotiate Contract Council 17-Jun 22-May Appointment Council 30-Jun 29-May Begin Work City Manager 30-Jul 30-J~n REQUEST FOR PROPOSAL (RFP) 'CITY OF BAKERSFIELD The City of Bakersfield is seeking a qualified Executive Search Firm to recruit a replacement for the City Manager position. All inquiries concerning this RFP are to be directed to:. Maureen Cotner Personnel Manager City of Bakersfield Personnel Division 1501 Truxtun Avenue. Bakersfield, CA 93301 (805) 326-3789 Proposals are to be marked: Executive Search - City Manager RFP Issuance Date: , 1992 Proposal Due Date: ., 1992 atS:00 PM Interview Finalists: No later than ,1992 Decision of Award Contract: No later than ,~ 1992 RFPCTMGR. DOC TABLE OF CONTENTS 1. 'GENERAL INFORMATION ................................................................................... 1 2. SERVICES TO BE PROVIDED BY THE EXECUTIVE SEARCH FIRM ................. 2 3. SERVICES TO BE PROVIDED BY CITY STAFF ................................ ~. ................. 2 4.' SCHEDULE .... .' ..... i .............................. , ............................................................ :... 2 5. RFP INTERPRETATION AND ADDENDA .............. , ........................................ ' ..... 3 6. TERMS AND CONDITIONS ...................... .. ......................... · ..... .., ......................... 3 7. GENERAL INSTRUCTIONS ....................................................................... '..i ....... 4 8. PROPOSAL FORMAT AND CONTENTS .......................................... .. .................. 4 9. SELECTION PROCESS ............................................................ ~ ........................... 6 10. SELECTION CRITERIA ......; ..................................................... : ........................... 7 RFPCTMGR. DOC ~ 1. GENERAL INFORMATION 1.1 Introduction The City of Bakersfield wishes to retain an Executive Search Firm to recruit a new City Manager. The current City Manager will be retiring in July, 1992 after 30 years of service to the City, including 4 years as City Manager. The City Manager is the Chief Executive Officer for the City. A copy of the job description as well as an organization chart is attached. The City of Bakersfield encompasses an area of' 93 square miles and provides its residents with a full range of municipal services. The City operates under a. Charter, with a Council/Manager form of government. Three Civil Service Boards oversee employment issues for Fire, Police and Miscellaneous employees; eight bargaining units represent different employee groups. The City is composed of the following Departments; an organization is attached: Police Fire City Attorney Planning/Building Public Works Water and Sanitation Community Services Financial Services Economic and Community Development City Manager Bakersfield has an annual budget of $73.8 million and approximately 1,085 regular full-time authorized positions. The services of the Consultant will be retained to recruit for the City Manager position beginning on ,1992. RFPCTMGR. DOC 1 2. SERVICES TO BE PROVIDED BY THE EXECUTIVE SEARCH FIRM The Executive Search Firm will conduct a nationwide search for a new City Manager which would include: o dedicating an experienced recruiter to locating a replacement for the current City Manager o development of a candidate profile ° development of a professional brochure to be sent to candidate sources and potential candidates ° effective advertising in key publications that will reach qualified candidates ° preparing a video tape to interest and inform key candidates of the requirements and environment of the position o presenting a positive image of the.Ci.ty of Bakersfield and the City Manager position ° conducting an extensive nationwide search attracting numerous talented and qualified applicants ° conducting an aggressive telephone sourcing program 'to identify · candidates for the City Manager position (not necessarily those currently seeking employment) · o , accepting applications/resumes ° initial screening of resumes o designing and administering supplemental questionnaires to remaining candidates that will provide complete background data o conducting progress meetings with City CounCil o preliminary interviews with applicants o reference checking top candidates o determining five (5) finalists to be presented to.the City Council 3. SERVICES TO BE PROVIDED BY CITY STAFF City Staff will review and evaluate the proposals submitted and will make a final recommendation to the City Council. 4. SCHEDULE The City wishes to have a new City Manager no later than , 1992. Therefore, the Executive Search Firm would need to be retained by , 1992 in order to meet this deadline. RFPCTMGR. DOC 2 5. RFP INTERPRETATION AND ADDENDA 5.1 Interpretation of RFP ' All providers shall make careful examination of the requirements, specifications and conditions expressed in the RFP and fully inform themselves as to the quality and character of services required. Discrepancies, omissions or requests for interpretation should be submitted in writing to: Maureen Cotner Personnel Manager City of Bakersfield Personnel Division 1501 Truxtun Avenue Bakersfield, CA 93301 (805) 326-3789 ~ 5.2 Addenda Any change in the RFP will be. made only by written addendum, duly issued to each firm to whom the RFP was submitted. The City shall not be responsible for any other explanations or interpretations. Addenda issued by the City interpreting or changing any of the items in this RFP, including all modifications thereof, shall be incorporated in the proposal. The' provider shall sign and date the Addenda Cover Sheets and submit them with the proposal. 6. TERMS AND CONDITIONS 6.1 Compensation Include your compensation requirement to perform these services. 6.2 Timeline. .A timeline must be completed showing the length of time the consultant anticipates is necessary to complete the. search for City Manager. 6.3 Method of Conducting Search Include your strategic plan on how your firm will conduct the search for the City Manager for the City of Bakersfield. RFPCTMGR.DOC 3 7. GENERAL INSTRUCTIONS The submission of a proposal shall be conclusive evidence that the provider has investigated and satisfied himself as to the conditions to be encountered, the character, quality and scope of work to be performed and the requirements of the City. 7.1 Proposal to Remain Firm All proposals shall remain firm for a period of at least one hundred twenty (120) days from proposal opening date. 7.2 City of Bakersfield Statutes and Rules The terms and conditions of the RFP and the resulting contract or activities based upon the RFP shall be construed in accordance with the City of Bakersfield's statutes and rules. Where State of California statutes and regulations are referenced, they shall apply to this RFP and to the resulting contract. 7.3 Signature of Provider The proposal and any clarifications thereto shall be signed by an officer of the provider company or designated agent empowered to bind the firm in a contract. The signatures of all persons signing the proposal shall be longhand. 7.4 Complete Written Proposal Only written proposals will be accepted. No oral, facsimile, telegraph or telephone proposals will be Considered. The completed proposal shall be without interlineation, alteration or erasures. 8. PROPOSAL FORMAT AND CONTENTS For ease in review and to facilitate evaluation, the-proposals submitted for this project should be organized and presentbd in the following requested order: 8.1 Cover Page 8.2 Name' of Firm and proposal Title 8.3 Organizational Information ~ Provide specific information concerning your firm in this section. RFPCTMGR. DOC 4 - 8.3 (a) Contract Information Provide a list of any contracts you may currently have or previously had with the City of Bakersfield. 8.3 (b) Consultant Practice Information Describe your current consulting practice and the approximate percentage of time dedicated to various consulting services. 8.4 (a) Qualifications and Experience Provide specific information in this section concerning your firm's capabilities and experience as it relates to the services provided. Provide a list of other organizations which your firm works with, and provides recruitment services for positions such as City Manager or other high-level management positions. Include names and ph'one numbers of references for these services provided. 8.4 (b) Samples Provide samples of recruitment material for similar positions that your firm has developed. 8.5 Professional Team Include the name and location of the office where the work is to be performed. Identify the principal consultant and What percentage of their time will be devoted to the Bakersfield City Manager recruitment. Provide a list of personnel who are part of your staff and the length of time employed. Attach curriculum vitaefor all significant members of the professional staff which reflect their experience in this type of work. Finally,' provide 'an organization chart for the professional staff which identifies their titles. 8.6 Insurance Provider's staff shall maintain a single limit broad from commercial general liability. insurance policy in an amount of not less .than $1,000,000 per occurrence with combined liability for handling hazardous~ materials, personal injury, property damage, automobile liability and professional-liability with a reliable insurance carrier authorized to do business in the State of California and statutory Workmens' Compensation coverage. RFPCTMGR. DOC 5 8.7 Contract Proposal shall contain a completed sample contract. See attached example contract. 8.8 Exceptions (General) If you cannot comply with any conditions of the scope of work to be performed, explain what conditions cannot be complied with and the reason. 9. · SELECTION PROCESS 9.1 Solicitation Caveat The issuance of this solicitation does not constitute an award commitment on the part of the City; neither shall the City pay for costs incurred in the preparation of, or submission of, proposals. 9.2 Proposal Submission Submit five (5) copies of your proposal to: Maure'en Cotner Personnel Manager City of Bakersfield Personnel Division 1501 Truxtun Avenue .- Bakersfield, CA 93301 ALL PROPOSALS MUST BE RECEIVED BY ., 1992, §:00 P.M., AT THE ABOVE OFFICE AND ADDRESS. PROPOSALS SUBMITTED AFTER THE ABOVE DEADLINE WILL NOT BE ACCEPTED. 9.3 Initial Screening , All proposals received by the specified deadline with be reviewed by the City Staff for content, cost, related experience and professional qualifications of the Executive Search Firms (including length of operation/experience). After the initial screening, the City Staff will select those firms 'deemed qualified for further evaluation. Interviews of those selected firms will be conducted as part of the final selection process. RFPCTMGR. DOC- 6 9.4 Rejection of Proposals The City reserves the right to reject any and all proposals received and to waive any informality, technical defect or clerical error in any proposal as the interest of the City may require. Applicants submitting proposals which do not substantially meet the requirements will be considered noncompliant. 9.5 Notification After evaluation of proposals and approval by the City of Bakersfield, all providers will be notified by letter of the new provider, within days of the final selection. The contents of the proposal and any clarification thereto submitted by the successful provider shall become part of the contractual obligation and incorporated by reference into the ensuing contract. All proposals become the property of the City of Bakersfield and will not be returned to the provider. ~ 10. SELECTION CRITERIA The City of Bakersfield reserves the right to award this contract not necessarily to the firm with the lowest cost, but to the firm which will provide the best overall match to the RFP requirements. An evaluation team comprised of representatives of the City of Bakersfield and other team members as deemed necessary will review all proposals meeting the criteria of this RFP. Failure to provide requested information or unwillingness to accept terms, conditions and other requirements of this RFP may result in rejection of the proposal. RFPCTMGR.DOC 7 AGREEMENT NO. CONSULTING AGREEMENT ~ THIS AGREEMENT, is made and entered into on , by and between the CITY OF BAKERSFIELD, a municipal corporation, referred to herein as the "CITY" and . , referred to herein as the "CONSULTANT". RECITALS W~EREAS, CONSULTANT is experienced and well qualified in the filed of executive recruitment and selection; and, WHEREAS, CITY desires to employ CONSULTANT to conduct a recruitment.for the City Manager, as set forth herein, NOW, THEREFORE, CITY and CONSULTANT mutually agree as follows: 1. SCOPE OF WORK. The scope of work is as set forth in CONSULTANT's Proposal, submitted by cover letter dated , which Proposal is incorporated herein by reference. The scope of~work shall include all items and procedures necessary to properly domplete the task CONSULTANT has been hired to perform, whether specifically included in the scope of work or not. 2. COMPENSATION. CONSULTANT shall be paid for services performed under this Agreement as follows: , plus reimbursement costs not to exceed This compensation set forth in this paragraph shal'l be the total compensation for the services provided by CONSULTANT, including all out-qf-pocket costs incurred. CITY shall pay no fee other than the compensation listed in this paragraph unless otherwise agreed to in writing by the CITY. 3. PAYMENT PROCEDURE. CONSULTANT shall be paid for services rendered after receipt of itemized invoices for the work completed and approved by CITY in accordance with the terms-of this Agreement. Payment by CITY to CONSULTANT shall be made within thirty (30) days after receipt~and approval by CITY of CONSULTANT's itemized invoice. One-half of the fee and reimbursable expenses shall be paid upon completion of Work Task No. 8, as identified in the Proposal, and the balance upon completion of CONSULTANT's obligations under this Agreement. 4. WAIVER OF DEFAULT. The failure of any party to enforce against another a provision of this Agreement shall not constitute a waiver of that party's right to enforce such a provision at a later time, and shall not serve to vary the terms of this Agreement. 5. ATTORNEY'S FEES. In any action arising from or related to the terms of this Agreement, the prevailing party shall be entitled to recover its attorney's fees and court costs and other nonreimbursable litigation expenses, such as expert witness fees and investigation expenses, whether or not such action proceeds 'to judgment. 6. MERGER AND MODIFICATION. This contract sets forth the entire Agreement between the parties and supersedes all other oral or written representations. This contract may be modified only in writing approved by the'City Council and signed by all the parties. In the event of a conflict between the terms, ~conditions or specifications set forth herein and those in Exhibits attached hereto, the terms, conditions or specifications set forth in this Agreement (and not the Exhibits) shall prevail. 7. CONFLICT OF INTEREST. CONSULTANT stipulates that corporately or individually, the firm, its employees and subconsultants have no financial interest in either the success or failure of any project' which is dependent on the results of the studies prepared under this Agreement. 8. COMPLIANCE WITH ALL LAWS. CONSULTANT shall, at CONSULTANT's sole cost, comply with all of the requirements, of Municipal, State and Federal authorities now in force, or which may hereafter be in force, pertaining to this Agreement, and shall faithfully observe in all activities relating to or growing out of this Agreement ~11 Municipal ordinances and State and Federal statutes, rules or regulations now in force or which may hereafter be in .force. 9. INDEPENDENT CONSULTANT. This Agreement calls.for the performance of the services of CONSULTANT as an independent contractor, and CONSULTANT will not be considered an employee of the CITY for any purpose and is not entitled to any of the benefits provided by CITY to its employees. This Agreement shall not .be construed as forming a partnership or any other association with CONSULTANT other than that of an independent contractor. 10. INSURANCE. During the term of this Agreement, CONSULTANT shall maintain a single limit broad from commercial general liability insurance policy in an amount of not less than $1,000,000 per occurrence with combined liability for handling hazardous materials, personal injury, property damage, automobile liability and professional liability with a reliable insurance carrier authorized to do business in the State of California and statutory Workmens' Compensation coverage.' Said policy or policies of insurance shall expressly name the City and its agents, officers and employees as additional insureds. Said insurance shall not be subject to cancellation, non-renewal, or coverage reduction without thirty (30) days written notice to CITY. CONSULTANT shall provide to the CITY proof of insurance endorsements and certificates of insurance prior to execution of this Agreement. Said proof of endorsements and certificates of insurance shall be attached to this Agreement as Exhibit "A". 11. INDEMNITY. CONSULTANT shall indemnify, defend and hold harmless CITY, its officers, agents and employees against any and all liability, claims, actions, causes' of action or demands whatsoever against them., or any of them, for injury to or death of persons or damage to property arising out of, connected with, or caused by CONSULTANT, CONSULTANT's employees, agents or independent contractors or companies in the performance of (or in any way arising from) the terms and provisions of this Agreement. 12. EXECUTION. This Agreement.is effective upon execution. It is the-product of negotiation and therefore shall not be construed against any party. 13. NOTICES. All notices relative to this Agreement shall be given in writing and shall be sent by Certified or Registered Mail and be effective upon depositing in the United States mail. The parties shall be addressed as follows, or at any other address' designated by notice: CITY: CITY OF BAKERSFIELD CITY HALL 1501 TRUXTUN AVENUE BAKERSFIELD, CA 93301 CONSULTANT: 14. TAX NUMBERS. CONSULTANT's Federal Tax ID Number: ~CONSULTANT is a corporation? Yes No " (Please check one) IN WITNESS WHEREOF, the parties 'hereto have caused this Agreement to be executed, the day and year first-above written. CITY OF BAKERSFIELD By CLARENCE E. MEDDERS Mayor APPROVED AS TO FORM: LAWRENCE M. LUNARDINI City Attorney By COUNTERSIGNED: By GREGORY J. KLIMKO Finance Director "CONTRACTOR" By Title MC/kef AGREE\CITY.MGR 1-31-92 CLA~S TITLE: CITY MANAGER 930 CLASS CHARACTERISTICS: Under policy direction, to act for the City Council in planning, directing, coordinating, and reviewing the activities and opera- tions of the departments and appointive officers of the municipal government; and to do related work as required. EXAMPLES OF DUTIES: Controls and directs the city departments to insure that city government operations comply with the policies established by the City Council and with other applicable laws; insures that city government provides services to citizens; assays the needs of the community, advises the City Council, and recommends suitable mea- sures;prepares agenda for and attends meetings of the City Council; furnishes information and recommendations regarding administrative aspects of prospective actions; receives assignments from the Coun- cil; reports on city operations, policies, and problems; represents the City Council as assigned in re'lationships with other governmen- tal agencies; administratively directs the activities of the'City Clerk's Office and is formally designated as City Clerk; reviews the operations of city departments to establish work standards and improve methods, and to prepare for the development of an annual budget; confers with department heads regarding budget requests and · recommends a budget to the City Council; exercises continuous budge- tary controls to.insure proper expenditures of authorized funds, and may disapprove expenditures subject to approval by the Council; prepares a long-term plan of capital improvements with plans for their financing; studies systems and procedures.:and proposes improve- ments and simplifications; conducts continuous research in adminis- trative'practices and recommends to the City Council those practices which will produce greater efficiency and economy in city government; supervises the operation of such administrative, services as the Council may determine shall be rendered centrally. DESIRABLE MINIMUM QUALIFICATIONS: Training and Experience: Graduation from college with a major in public administration~ planning, business administration, public finance, law. or other closely related field, and five years of experience in a responsible administrative capacity involving respon- sibility for the planning, organization, and execution of a' varied work program. Knowledge, Abilities. and Skills: Comprehensive knowledge of the principles, practices, and problems of administration, management, and human relations; comprehensive knowledge of the basic adminis- trative processes, especially finance management, budget preparation and control, personnel administration, planning, organization, .com- munications, and coordination: considerable knowledge of the history, functions, and goals of municipal governments. CLASS TITLE: CITY ~NAGER (Continued) 930 Ability to prepare clear, concise reports and present th6m effec'-' tivety in written', as well as oral, form: ability to analyze com- plex problems, to make decisions rapidly within the.scope of authority, and to recommend solutions effectively to. the poli~cy- establishing bodies; ability to direct, oversee, control, and otherwise manage the work of others. Skill in stimulating and otherwise induCing individuals and groups to achieve designated goals. 7/74 Approved by the City Co6ncil: July 22, 1974 PERSONNEL COMMITTEE February 3, 1992 CITY MANAGER'S OFFICE REORGANIZATION Exhibit 1 City Msnsger's Office c~ Manager Admin. Admin. Analyst II Asst. II I Office Specialist II I I I l'gd"~;'v/s%~'/"c I Manager- I I II I'll ~ ~r¢/'c~ City '"~" '" ..... ,p,~-~c ¢¢~ Clerk Internal Departmenl -,:',,y ,,,,~, ,-u-,, -1 ' Audit Heads Human I Intormation I Resource Systems Risk Budget Function Manager . Manager Manager * Budget Analyst II Auditor --1 I I * BUdget Analyst I Personnel DP Division Risk Mgmt. Division Division Public Education Function · Public Educ. Speclaflst Total Quality Mgmt. Program *? Intergovemmental Relations CITY OF BAKERSFIELD. 1991-92 ORGANIZATIONAL CHART ?~----1~'~ --i~-- ,~,-- · ,,~' Section I1: Executive Summary This report section summarizes ali of our findings and recommendations regarding organizational issues. Section III, following, provides more narrative detail on our consulting observations. Summary of Orqanizal;ional Findinqs and Recommendations: CITY MANAGER'S OFFICE: · Current span of control is too great; creates unneCessary problems: · Recommend creation of a new position: Assistant City Manager. Reclassify.John Stinson into this new position. · Align ~the 'following divisions/functions under the new Assistant City Manager: -- Personnel/Human Resources Division Data 'Processing Division --.Risk Management Division --'Budget Office · -- Organization Development fUnction -- Total Quality Management program -- Public/Community Relations function -- Intergovernmental Relations function · See illustrative organization chart, Exhibit 1. · Internal AUdit -- Reassign certain tasks/responsibilities to the Finance Department." · City Clerk's Office -- Conduct a comprehensive Work Flow Mapping and Analysis project within this office to discover'blockages and improve performance. · Personnel Division -- The.divisiOn is understaffed and'underdevelOped. A City-wide human reSource management "needs analysis" should be undertaken in the months ahead. '. 2 Exhibit 1. City I~lon;ge_r.'_s _Office Maria§or Admin. Admin.. Analyst II Asst. II ~ I Office Specialist II Assistant City Manager- City Manager Clerk Internal Department Audit Heads Human Information ~ I: Resource Systems Risk I -- Budget Function Manager M_a.rl_ager Manager * Budget Analyst II Auditor I I I' * Budget Analyst I Personnel DP Division' Risk Mgmt. ' ' Division 'Division Public Education Function · Public Educ. Specialist Total Quality Mgmt. Program *? -. " Intergovemmental Relations Section II1: Organizational Issues Discussion This section provides more narrative detail on RSG's organizational findings and recommendations, We have followed the same order of presentation found in the Executive Summary. CITY MANAGER'S OFFICE RSG's analysis within the City Manager's Office has resulted in the conclusion that it is not organized correctly to effectively serve a City the size of Bakersfield. The City Manager's span of control is much t°o great, with 13 current direct reports. Executive management responsibility and decision-making is consolidated to a point that could result in inefficiency, delays,, and oversights. Management development and mentoring is not readily available within the CM's office with the existing structure and span of control. RSG recommends a reclassificatiOn of the Assistant to the CitY Manager (John S~inson) to a new position of Assistant City Manager. With the creation of this position, we.recommend organizational realignments that establish reporting relationships and functional accountabilities for the Assistant City Manager as displayed in the organization chart, previous Exhibit 1. The following positions which currently report to the City Manager or Finance. Director would report to the Assistant City Manager: Personnel Manager; Information Systems Manager; Risk Manager. With the expansion of John. Stinson's responsibilities, additional staff should be added to the budget function. Our Classification plan recommends the establishment of both Budget Analyst II and Budget Analyst I classes. Both positions should be staffed, with the current incumbent, Dunwoody, allocated to the higher class.. The current AcCountant I who works for the Internal Auditor. spends approximately 25°,/0 of her time on an on-going basis in:. · analyzing bank statements for the City's 10 bank accounts to identify transactions which may have been recorded in error; · reconciling Financial ServiCes journal vouchers with records of cash transactions to identify, errors as well as preparing memoranda on corrections which should be made 10 CITY OF BAKERSFIELD CLASS SPECIFICATION CLASS TITLE: ASSISTANT CITY MANAGER CLASS SUMMARY: Under administrative direction of. the City Manager, plans, organizes, integrates, and directs the programs, activities, and services of the Human Resources division, Information Systems division, and Risk Management division, as well as the folloWing functional areas: budget, public education, intergovernmental relations, and total quality management; provides policy guidance and coordinates the activities of assigned divisions and services; fosters cooperative working relationships with civic groups, inter-governmental agencies and City staff; acts as the City Manager on a relief basis; performs related work as required. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. Essential Duties 'Plans, organizes, cOntrols, coordinates, and directs through, subordinate division managers and other staff the work and results of specified functional areas and units; develops and directs the implementation of goals, objectives~ policies, procedures and work.standards for aSsigned functions; works closely with the City Manager, City Council, other City departments, a variety.of public and private organizations, and citizen groups in developing programs and implementing projects to solve pro.blems related to areas of assignment; advises the City Manager and City Council on related issues and programs; prepares and recommends long-range plans for City services and programs; develops specific proposals for action on current and future City. needs; makes interpretations of City regulations and various ordinances, codes'and applicable laws to ensure compliance; represents the City and works closely with Citizen boards and commission and public and private officials to provide technical assistance, · directly or through subordinate staff; coordinates the preparation of a wide variety of repOrts, or presentations for the City Council, City management, or outside agencies; directs the selection, supervision and performance evaluation of subordinate unit personnel; directs and oversees the establishment and maintenance of comprehensive, effective human resources management programs and systems on a City-wide basis; directs and coordinates the overall budgeting proceSs for the City, including preparation, submission, implementation, and monitoring; directs and oversees the operations of the City's central data processing system; ensures effective risk management programs and procedures are implemented City-wide; directs-the development of management information systems; acts as the City Manager on a relief basis. CLASS TITLE: ASSISTANT CITY MANAGER DISTINGUISHING CHARACTERISTICS: In addition to assisting the 'City Manager in varied administration and programmatic areas, this single-position class has department head-level responsibility for overall policy development, system planning, fiscal management, administration, and operation of the Human Resources division, Information Systems division, and Risk Management division. The emphasis is upon the overall administration skill of the incumbent. This class is distinguished from the City Manager in that the latter has full management and administrative resPonsibility for City operations and functions. QUALIFICATIONS GUIDE: Knowledge of:' Administrative principles and methods, including goal setting, program and budget development and implementation, organization design and develOpment, and employee supervision; principles,practices and program areas related to the organizational and service areas managed; 'applicable legal guidelines and standards, affecting the administration of delegated program areas; funding sources imPacting program and service development; social, political and environmental issues influencing program administration; principles and practices of contract administration and evaluation. ~Ability to: Plan, organize, administer, and direct a variety of complex City services and programs; select, motivate, and evaluate staff and provide for their training and professional development; develOp and implement 'goals, objectives, policies, procedures, work standards and internal controls; analyze complex technical and administrative problems, evaluate alternative solutions and adopt effective courses of action; prepare clear and concise reports, correspondence and other written materials; establish and maintain cooperative working relationships with a variety of citizens, public and private organizations, boards and commissions, and City staff; exercise sound, independent judgment within general guidelines from the City Manager. CLASS TITLE: ASSISTANT CITY MANAGER Training and Experience: A typical way of obtaining the knowledge, skills, and abilities outlined above is: Graduation from a four year college or university with major coursework in public or business administration or a 'field specifically related to the responsibilities.of the class; four years Of increasingly responsible supervisory and administrative experience in areas and functions which will have provided the requisite program and organizational process knowledge, base.' Licenses; CertifiCates; Special Requirements: Possession of a valid California driver's license, Class C. Physical Conditions or Special Workinq Conditions: Standard office environment and working conditions.