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Home My WebLink About07/14/1997 BAKERSFIELD Patri¢ia d. DeMond, Chair Mark Salvaggio Jacquie Sullivan Staff: John W. Stinson AGENDA PERSONNEL COMMITTEE Monday, July 14, 1997 12:15 p.m. City Manager's Conference Room 1501 Truxtun Avenue, Suite 201 Bakersfield, CA 1. ROLL CALL 2. APPROVAL OF JUNE 23, 1997 MINUTES 3 PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS None 6. NEW BUSINESS A. RECLASSIFICATION Micrographic Technician to Engineering Aide I B. ORGANIZATIONAL ISSUES New Job Specification: Assistant Director of Recreation and Parks 7. ADJOURNMENT JWS:jp FILE DRAFT B A K E R S F [ E L D Alan Tandy, City Manager Patricia J. DeMond, Chair Staff: John Stinson Mark Salvaggio Jacquie Sullivan AGENDA SUMMARY REPORT SPECIAL MEETING PERSONNEL COMMITTEE Monday, June 23, 1997 8:30 a.m. City Manager's Conference Room 1501 Truxtun Avenue Bakersfield, CA 93301 1. ROLL CALL Call to Order 8:35 a.m. Present: Councilmembers Patricia J. DeMond, Chair; and Mark Salvaggio Councilmember Sullivan arrived at 8:40 a.m. 2. APPROVAL OF APRIL 14, 1997 MINUTES Approved as submitted. 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None 5. DEFERRED BUSINESS None - DRAFT ~ ' "~' AGENDA SUMMARY REPORT PERSONNEL COMMITTEE Monday, June 23. 1997 Page -2- 6. NEW BUSINESS A. REVISED JOB SPECIFICATIONS The City Council at its June 11 meeting referred the following job specifications to the Personnel Committee. Assistant City Clerk Human Resources Manager Carroll Hayden summarized that with the promotion of Pam McCarthy to City Clerk, there is a vacancy in the Assistant City Clerk position. The Assistant City Clerk job specification was last revised in 1988. Staff is recommending that the minimum qualifications be changed to require two years of college course work in business or public administration or related field, and three years of administrative experience in a City Clerk's office or related field including one year of supervisory experience. City Clerk Pam McCarthy agreed that these changes are needed. Chair DeMond and Committee Member Salvaggio approved; Committee Member Sullivan absent. Firefighter Human Resources Manager Carroll Hayden stated that some time this year we will reach our constant staffing level and a firefighter recruitment will be needed. Staff is recommending that the minimum qualifications for firefighter be changed to require completion of a California Firefighter I Academy or Certification asa Firefighter I, and that a valid EMT 1 Certificate be obtained within the first six months of appointment. Fire Chief Mike Kelly stated that the Training Division would evaluate each new recruit's qualifications as part of the employment process and if an EMT Certificate were needed, it would become a priority in his/her training and the recruit would not be assigned to perform medical aid duties until this training has been completed. The EMT Certificate can be obtained at Bakersfield College or County EMS. The Committee unanimously approved the job specification. 7. ADJOURNMENT The meeting was adjourned at 8:45 a.m. Staff present: City Manager Alan Tandy; Assistant City Manager John W. Stinson; Human Resources Manager Carroll Hayden; City Attorney Judy Skousen; Fire Chief Mike Kelly; Human Resources Supervisor Janet McCrea; City Clerk Pam McCarthy; Assistant Fire Chief Kirk Blair; Fire Engineer Bob Melton; Firefighter Mike Finley; and Student/Mayor's Office Th/da Chea. cc: Honorable Mayor and City Council JWS:jp MI STRATIVE REPORT TO: Honorable Mayor and Councilmembers ' .. ~)(/ APPROVED FROM:. Carroll Hayden, Human Resources Manager ~ DEPARTMENT HEAD ~ DATE: June 5, 1997 CITY AI'rORNEY ~/C~'~ CITY MANAGER ~ SUBJECT: Personnel Changes: 1. Resolution amending Resolution 12-96 Setting Salaries and Related Benefits for Employees of the White Collar Unit 2. Reclassification: Micrographic Technician to Engineering Aide I RECOMMENDATION: Staff recommends referral to the Personnel Committee BACKGROUND: Public Works has requested a classification review of the Micrographic Technician position in their department. Effective May 1996, microfilming was contracted out to ART (Applied Records Technology); therefore, the City no longer performs microfilming services. Since that time, the incumbent has been assigned Engineering Aide responsibilities. A job audit was conducted on June 4,' 1997 by the Human Resources Division to determine the appropriate classification of the Micrographic Technician position. As a benchmark, another Engineering Aide was also interviewed. Both positions perform essentially the same functions. In addition, if the Micrographic Technician were vacated, the department would appoint an Engineering Aide. Summary_ Because microfilming services have been contracted out, the Micrographic Technician classification has become obsolete. The incumbent has been performing Engineering Aide I duties for the last year and meets the minimum glifications for this class. Therefore, the Human Resources Division recommends reclassification to ineering Aide I. This action will also serve to streamline Human Resources operations as it will eliminate a single-poSition classification. June 5, 1997, 3:35pm A1}MINISTRATIVE REPORT Page 2 an annualized basis, the incremental cost of this reclassification would be approximately $2400. The Public Works Department confirmed that they have sufficient funds to cover this increase. S.E.I.U. has been advised of and concurs with the proposed reclassification. This issue will be presented to the Miscellaneous Civil Service Board at their regular meeting on June 17, 1997. Staff also recommends that the reclassification become effective the beginning of the first full pay period following Council action. s:\adminrpt\micrtech.wpd June 5, 1997, 4:18pm RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 12-96 SETTING SALARIES AND RELATED BENEFITS OF THE WHITE COLLAR UNIT WHEREAS, Resolution No. 12-96 sets salaries and related benefits for employees of the White Collar Unit. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield that effective the beginning of the first full pay period following Council action, the Salary Schedule, a part of Resolution No. 12-96, is hereby amended as follows: 1. Resolution No. 12-96 is hereby amended by deleting the following class title from the White Collar Unit: 26140 A Micrographic Technician 10.115 10.623 11.158 11.712 12.297 .......... o0o .......... DIVISIONS OF RECREATION AND PARKS DATE: July 14, 1997 TO: Alan Tandy, City Manager FROM: Stan Ford, Director SUBJECT: Creating Position of Assistant Director of Recreation and Parks I am hereby requesting that the city create the position of Assistant-Director of Recreation and Parks. Since I assumed the duties of the director of the two divisions, I have evaluated the organizational structure of the divisions and I feel that with the recent retirement of the park superintendent, this presents the opportunity to create a position that would better serve the recently created function (i.e. recreation and parks together as one organization). In the past nine months, I have discussed the possible changes within the organization with the Community Services Manager and he was able to provide me with some historical information and share his thoughts for needed changes based on his twenty plus years with the city. He strongly supported the creation of the proposed position. The need is based on the new direction of the divisions as a result of the "meshing" of the two functions and the expressed desire from administration that the city enhance recreation in the community. I have been tasked with ensuring that not only are recreational opportunities increased and improved but deal with the issues that need to be addressed as a result of this new organization. The proposed position will enable me to concentrate on the strategic issues of my position as well as leading the new direction of the divisions. During the budget process, the divisions committed to several very ambitious goals for the upcoming years. These include: · develop a master plan · begin an "adoption" program for parks and streetscapes · create a Keep America Beautiful certified program · creation of a foundation · secure new funding through partnerships and grants · develop partnerships with other service providers · develop maintenance standards In order for me to be able to pursue these goals, it is necessary to have someone responsible for the oversight of day-to-day operations, including the implementation of the new programs. These would be the main functions for the assistant director. During the short time the two divisions have been functioning together, it is clear that there is inherent philosophical conflicts that occur between the need to have facilities (e.g. parks) used to capacity for recreation and to keep a well manicured appearance. The assistant director will be able to assist in solving this in the field as a deal with it organizationally. Upon my arrival, I was also tasked with proposing a reorganization for the new organization. I will be able to make this recommendation once I am able to remove _myself from the detail of day-to-day operations and evaluate the overall operation. Related to this, it was been clear from the start that the park division did not require two levels of direct supervision (i.e. both a superintendent and an assistant superintendent). Based on this, I am sure that the new position is not only needed but will be a better fit into any proposed reorganization. - Fundin8 for the new position would come from the existing funds allocated for the park superintendent position, which would not be replaced. My recommendation is that the new would position would be graded at a superintendent level. There are sufficient funds in the current budget for the new position. If you require any additional information, please let me know. MINISTRATIVE REPORT TO: Honorable Mayor and Councilmembers ^~( APPROVED FROM: Carroll Hayden, Human Resources Manager DEPARTMENT HEAD ~ DATE: May 30, 1997 CITY ATTORNEY '~""-~ CITY MANAGER ~ SUBJECT: Organizational Issues: 1. Resolution amending Resolution 19-96 Setting Salaries and Related Benefits for Employees of the Management Unit 2. ' New Job Specification: Assistant Director of Recreation and Parks RECOMMENDATION: Staff recommends referral to the Personnel Committee. BACKGROUND: Both the Recreation Superintendent and Parks Superintendent have retired within the last 18 months. This has prompted the need to reassess the organizational structure. The Director of Recreation and Parks would like to take advantage of this oppommity to make several changes within the Recreation and Parks Divisions to improve operating efficiency. It is imperative that the Director haVe the requisite administrative support to operate the Recreation and Parks Divisions in an effective and efficient manner. Therefore, the Director is recommending replacement of the vacant'Parks Superintendent position with an Assistant Director of Recreation and Parks. Previously, the vacant Recreation Superintendent was converted to the Director position. The salary range of the Assistant Director classification would be set at a level equivalent to the Parks Superintendent, i.e. $59,696 to $72,565 annually. This allows for a 1275 differential between the Director and Assistant Director positions. This proposed salary is also roughly equivalent (within 3 75) to the City of Fresno salary. In addition, a Supervisor I position will be added to both the Parks and Recreation Divisions for a total of two positions. The Supervisor I in Parks will assume general, day-to-day parks operational responsibilities while Supervisor I in Recreation will handle general City-wide recreational programs and special events. The Supervisor I salary range is $35,911 to $43,659 annually. e/May 30. 1997.9:49am ADMINISTRATIVE REPORT Page 2 These positions will be funded by salary savings from the Parks Superintendent and allocated salary savings from the retiring Community Services Manager. Together, the salary savings total approximately $130,000 annually. If all three positions were filled at the lowest salary range, the total salary cost would be approximately $131,500. The $1,500 shortfall could be absorbed by the Parks and Recreation Divisions. The Miscellaneous Civil Service Commission is scheduled to meet on June 17, 1997 to review the proposed job specification for Assistant Director of Recreation and Parks. s:\adminrpt\asstdir .wpd May 29, 1997, 3:30pm RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 19-96 SETTING SALARIES AND RELATED BENEFITS OF THE MANAGEMENT UNIT WHEREAS, Resolution No. 19-96 sets salaries and related benefits for employees of the. Management Unit. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield · that effective the beginning of the first full pay period following Council action, the Salary Schedule, a part of Resolution No. 19-96, is hereby amended as follows: 1. Resolution No. 19-96 is hereby amended by adding the following class title to the Management Unit: 88900 D Assistant Director of Recreation and Parks 28.700 30.135 31.641 33.225 34.887 oOo. CITY OF BAKERSFIELD CLASS SPECIFICATION: 88900 UNIT: MANAGEMENT EE04: OFFICIALS/ADMINISTRATORS Class Title: ASSISTANT DIRECTOR OF RECREATION AND PARKS · Class Summary_: Under administrative direction of the Director of Recreation and Parks, plans, organizes and directs the day-to-day activities of the Recreation and Parks Divisions; monitors and coordinates all personnel related activities in the divisions; performs administrative work in planning, management and evaluation of recreation and parks facilities and programs; provides highly responsible and complex administrative assistance to the Director; performs other work as required; acts for the Director of Recreation and Parks as assigned. Representative Duties: The following typical tasks and responsibilities are representative of this class. They are descriptive, not limiting. Essential Duties:. Assists the Director of Recreation and Parks in managing division services and activities; prepares, reviews, analyzes and administers annual budget; recommends and administers goals, objectives, policies and procedures; researches grant opportunities. Supervises the operation and use of recreation centers, swimming pools, public parks and other places used in recreational activities; directs the care and maintenance of parks, playgrounds, medians and other public grounds. Responsible for planning, design, construction and maintenance of parks, medians, streetscapes, facilities and other City property; administers contracts and concession agreements; stays abreast of new trends and innovations in the recreation and parks fields. Administers, monitors and coordinates all personnel related activities including recruitment,. selection, training and evaluation of performance; oversees safety program. Prepares and disseminates pertinent information and conducts meetings with community groups or officials to promote public interest and receive input on recreation and parks activities; provides staff support to boards, commissions, council, and City officials; responds to and resolves difficult and sensitive citizen inquiries and complaints. Distinguishing Characteristics: This class is distinguished from the Director of Recreation and Parks in that it has responsibility for day-to-day operations, whereas the Director's focus is on long-range planning, policy development and liaison activities with local, state and federal agencies. This class is distinguished from the supervisory category in that the supervisors are responsible for direct supervision of an operational section, whereas the Assistant Director is responsible for all sections within the division. ~ ASSISTANT DIRECTOR OF RECREATION AND PARKS QUALIFICATIONS GUIDE: Knowledge, Skills and Abilities: Knowledge of public recreation and park administration and operations. Knowledge of applicable federal, state and local laws and regulations. Knowledge of program planning/evaluation and project management. Ability to analyze information and prepare appropriate recommendations. Ability to develop, monitor'and control a budget. Ability to manage, direct and coordinate the work of division staff. Ability to communicate articulately, both orally and in writing. Ability to establish effective working relationships with both staff and the public. Knowledge of computer applications related to work. Training and Experience: Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration, Recreation Administration, Park Administration, Horticulture or a closely related field and three years experience in recreation and parks management. Master's Degree is preferred. Licenses. Certificates and Special Requirements: Possession of a valid California Class "C" driver's license. Physical Conditions or Special Working Conditions: Standard office environment and working conditions; however, must be willing to work outdoors in all weather conditions. May include nights, weekends and holidays. Approved by the Miscellaneous Civil Service Board: Approved by the City Council: s:\jobspecs~sstdir.wlxl May :29, 1997