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HomeMy WebLinkAbout06/23/1997 BAKERSFIELD Patricia J. DeMond, Chair Mark Salvaggio Jacquie Sullivan Staff: John W. Stinson AGENDA SPECIAL MEETING PERSONNEL COMMITTEE Monday, June 23, 1997 - 8:30 a.m. City Manager's Conference Room 1501 Truxtun Avenue, Suite 201 Bakersfield, CA 1. ROLL CALL 2. APPROVAL OF APRIL 14, 1997 MINUTES 3 PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS None 6. NEW BUSINESS A. REVISED JOB SPECIFICATIONS Assistant City Clerk Firefighter 7. ADJOURNMENT JWS:jp FILE COPY DRAFT BAKERSFIELD Alan Tandy, City Manager Patricia J. DeMond, Chair Staff: John Stinson Mark Salvaggio Jacquie Sullivan AGENDA SUMMARY REPORT PERSONNEL COMMITTEE MEETING Monday, April 14, 1997 4:15 p.m. City Manager's Conference Room 1501 Truxtun Avenue Bakersfield, CA 93301 1. ROLL CALL Call to Order 4:25 p.m. Present: Councilmembers Patricia J. DeMond, Chair; Mark Salvaggio and Jacquie Sullivan 2. APPROVAL OF MARCH 11, 1997 MINUTES Approved as submitted. 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None . 5. DEFERRED BUSINESS None DRAFT AGENDA SUMMARY REPORT PERSONNEL COMMITTEE Monday, April 14, 1997 Page 6. NEW BUSINESS A. PERSONNEL CHANGES Janet McCrea made a brief staff presentation on the proposed changes. As part of an ongoing effort to streamline processes in Human Resources, a number of supervisory classifications are being combined into two existing multi-divisional job specifications for Supervisor I and II. The classifications to be combined with the existing Supervisor I are Supervisor I - Trees and Water Supervisor I. The classifications to be included in the existing Supervisor II are Supervisor II - Wastewater and Water Supervisor II. The existing Supervisor 1/11 specifications already include the following operational areas: Convention Center, Fleet Services, General Services, Parks, Solid Waste and Streets. All of the existing job classifications are in the General Supervisory Unit and are compensated at the same salary grade within the I and II levels. The job specification for Supervisor I, in addition to the high school diploma now required, has been revised to require three years of journey-level experience in the appropriate program or related technical area, and Supervisor II will require at least two years of full-time college. Current incumbents who do not meet the educational requirements will be grandfathered in. S.E.I.U. concurs with the proposed revisions and the Miscellaneous Civil Service Board approved the revisions at its March 18, 1997 meeting. Staff recommends approval of the revised job specifications, associated reclassifications and the resolution deleting the obsolete classifications from the salary schedule. Staff also recommends that the resolution and reclassifications become effective the beginning of the first full-pay period following Council action. Committee member Salvaggio made a motion to approve the recommendations and forward to the full Council for adoption. Approved by the Committee, all ayes. B. REVISED JOB SPECIFICATIONS Janet McCrea gave an overview of the revised job specifications. Impending retirements have prompted the need to plan for succession. The Public Works Director has requested revision of the General Services Superintendent and Streets Superintendent job specifications to require a Bachelor's Degree. This is consistent with existing Superintendent job specifications in the Convention Center, Fleet, Recreation, Solid Waste and Water. In addition, updates have been made to DRAFT AGENDA SUMMARY REPORT PERSONNEL COMMITTEE Monday, April 14, 1997 Page -3- reflect current assignments and requirements. Current incumbents who do not have the degree will be grandfathered in. The specifications have been approved by the Miscellaneous Civil Service Board at its March 18, 1997 meeting. There is no budgetary impact as the salary grade for both positions will remain the same. Staff recommends approval of the revised job specifications. Committee member Salvaggio made a motion to approve the revised job specifications and forward to the full Council for approval. The Committee approved, all ayes. 7. ADJOURNMENT The meeting was adjourned at 4:40 p.m. Staff present: Assistant City Manager John W. Stinson; City Attorney Judy Skousen; Human Resources Supervisor Janet McCrea; and Public Works Operations Manager Joe Lozano. cc: Honorable Mayor and City Council JWS:jp ADMINISTRATIVE REPORT TO: Honorable Mayor and Councilmembers . APPROVED FROM: Carroll Hayden, Human Resources Manager ~ DEPARTMENT HEAD ~ DATE: June 4, 1997 CITY ATTORNEY ~-~~ CITY MANAGER (~ SUBJECT: Revised Job Specification - Assistant City Clerk and Firefighter RECOMMENDATION: Staff recommends referral to the Personnel Committee. BACKGROUND: The job specifications for Assistant City Clerk and Firefighter have been revised. The promotion of the Assistant City Cle;k to City Clerk has prompted the need to recruit a replacement. Because the job specification has not been updated since 1988, the Assistant City Manager has recommended changes prior to announcing a recruitment. Specifically, the minimum qualifications have been changed to require: * Two years of college course work in business or public administration or related field * Three years of administrative experience in a City Clerk's Office or related field including * One year of supervisory experience Previously, high school and four years of clerical experience were required. This is not sufficient to meet the rigors of the Assistant City Clerk position. In addition to the above, updates have been made to duties, knowledge, abilities, etc., and the format has been revised to conform with the current City job specification standard. There is no budgetary impact as the salary range will remain the same. The revised job specification was approved by the Miscellaneous Civil Service Board on May 20, 1997. The minimum qualifications for Firefighter have been changed to require: * Completion of a California Firefighter I Academy within the past three years; OR * Certification as a Firefighter I; AND * Possession of a valid EMT 1 Certificate (must obtain within six months of appointment) June 4. 1997.3:32pm , P/ DMINISTRATIVE REPORT changes have been made to examples of duties, knowledge, skills and abilities to reflect current duties and requirements of the position. Changes to the minimum qualifications will provide a more qualified applicant pool and reduce the time and cost associated with conducting a firefighter training academy. The firefighter training academy will be reduced from thirteen weeks to two Weeks which will result in a cost savings of approximately $20,000. The revised job specification was approved by the Fire Civil Service Board on May 19, 1997. June 4, 1997, 3:32pm CiTY OF BAKERSFIELD CLASS SPECIFICATION: 57440 UNIT: SUPERVISORY EE04: PROFESSIONALS (;;LASS TITLE: ASSISTANT CITY CLERK CLASS SUMMARY: Under general direction of the City Clerk, Supervise and perform technical work in the preparation, custody and preservation of official documents and records; assist in directing the operations of the City Clerk's Office; and perform related work as required. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the essential duties of the position. They are descriptive, not limiting. Essential Duties: Assist in planning, organizing, coordinating and directing the work of the City Clerk's Office; attend City Council meetings as assigned; supervise the preparation of City Council agendas, minutes and administrative reports; coordinate the Boards and Commissions Program; prepare for the filing of election and campaign financial disclosure documents; manage the official City Records Management Program; administer oaths as required to City officials, members of boards and commissions and City employees; coordinate and conduct municipal elections; prepare the division budget; supervise division staff; interact extensively with the City Council, City officials, Department Heads and external audiences; and perform other duties as assigned. DISTINGUISHING CHARACTERISTICS: The incumbent is responsible for assisting the City Clerk in the administration and operations of the City Clerk's Office. This class is distinguished from the City Clerk in that the' latter has full management and administrative responsibility for the division, however, this class must be capable of acting in the City Clerk's stead. This class is differentiated from the Deputy City Clerk in that the latter class is supervised by the Assistant City Clerk. QUALIFICATIONS GUIDE: Knowledge of: Public administration principles and methods; City Charter, ordinances and related State laws applicable to City government; election laws and procedures; maintenance and retention of public records; requirements of the Brown Act and parliamentary procedure; principles and practices of office management; effective supervision and management; computer applications related to work; records management and program development; municipal budgeting and administrative analysis. Excellent skills in English grammar and spelling. CLASS TITLE: ASSISTANT CITY CLERK ' 57440 Ability to: Train, supervise, evaluate and motivate staff; develop and implement goals, objectives, policies, procedures and internal controls; analyze and interpret complex legal documents, contracts, administrative procedures and regulations; prepare clear, concise and complete minutes, correspondence and other reports; communicate effectively, both orally and in writing; maintain effective working relationships with the City Council, City officials, staff, and all external audiences. Training and Experience: Graduation from high school, two years of college course work in business or public administration or related field and three years administrative experience in a City Clerk's Office or related field including one year in a supervisory capacity. Highly desirable: experience setting up and maintaining an automated records management system; and experience with document imaging, Munimetric record indexing system and financial computer applications. Licenses, Certificates and Special Requirements: Certified Municipal Clerks (CMC) designation and Notary Public is highly desirable. Physical Conditions or Special Working Conditions: Standard office environment and working conditions. Must be willing to work evenings as assigned. Approved by the City Council: Approved by the Miscellaneous Civil Service Board: Rev. May 19, 1997 S:~JOBSPECSV~CITYCLK.WPD OLD JOB SPECIFICATION CLASS TITLE: ASSISTANT CITY CLERK 744 CLASS CHARACTERISTICS: Under general supervision of City Clerk, performs supervision and technical work in the preparation, custody and preserva- tion of official documents and records in the City Clerk's Office; assists directing the operations of the Clerk's Office; and performs other work as required. EX~?LES OF DUTIES: Attends City Council Meetings; supervises preparation of City Council agendas, minutes and action reports; superVises and coordinates the City'S Volunteer Pro, ram; coordinates annexation procedures; assists in various election prepara- tion tasks; responsible for the filing of Statements of Economic Interest and Campaign Statements by the Mayor, Councilmembers, Candidates and Committees; certifies°copies of.records and papers; and administers oaths. DESIRABLE MINIMUM QUALIFICATIONS: Training and Experience: Graduation from high school or attainment of a satisfactory score on a G.E.D. test, prefer- ably supplemented by some business school training in busi- ness practices, and four years of progressively responsible experience in clerical work, including experience related to the area of assignment; and administrative functions. Knowledae, Abilities, and Skills: Considerable knowledge of city policies, procedures and activities; some knowledge of current management and supervisory practices; considerable knowledge of modern office supplies and procedures, considerable ~knowledge of business English, spelling, and commercial arithmetic; good knowledge of modern record- keeping practices. Ability .to keep complex records and to prepare comprehensive reports from such records; ability to read and understand compleX material; ability to analyze work procedures and records in elation !to operational, statistical, and work control requirement, and to devise improvements. Skill in the operation-and care of wordprocessing equipment and standard office appliance and machines. 6/88 Approved by the City Council: August 10, 1988 Approved by the Miscellaneous Civil Service Board: 6-~1-88 REVISED JOB SPECIFICATION CITY OF BAKERSFIELD CLASS TITLE: FIREFIGHTER 220 CLASS CHARACTERISTICS: Under general supervision, performs work of average difficulty, including general duty fireflghting work in combating, extinguishing, and preventing fires; maintains fire stations and fire equipment; and performs other work as required. EXAMPLES OF DUTIES: Works in fire suppression, including specific tasks like handling ladders and hose lines, applying forcible entry tools, and hooking up the engine to hydrants; responds to fire alarms with a company; lays and connects hose, holds nozzle and directs water stream; raises and climbs ladders; uses chemical extinguishers, bars, hooks, lines, and other equipment at the scene of the fire; removes persons from danger; administers first aid to 'injured persons; performs salvage operations such as sweeping water and removing debris; engages in a variety of training activities including participating in fire drills, attending classes in fire fighting, first aid, and related subjects; keeps familiar with new techniques in flrefighter skills; performs general maintenance on Fire Department property; cleans, washes, paints walls and floors; makes minor repairs; maintains and cares for fire equipment, including washing, hanging, and drying of hose; washes, cleans, and polishes apparatus and other equipment components; inspects buildings to learn specific layouts, location of exits, windows, to permit the combating of potential fires; prepares and maintains reports related to these inspections; performs public relations tasks in informing the general public about fire prevention and the duties of the Fire Department; performs special assignments as required. MINIMUM QUALIFICATIONS: Training and Experience: Graduation from high school or a GED Certificate. Knowledge, Skills and Abilities: Good knowledge of basic arithmetic; ability to follow oral and written instructions; ability to follow commands under emergency conditions; ability to learn basic firefighting duties, methods, and techniques in the operation of firefighting equipment within a reasonable working test pedod; ability to perform mechanical work and the operation and maintenance of firefighting apparatus, equipment, and tools; ability to establish and maintain cooperative working relationships with employees and the public. Licenses and Certificates: Possession of a valid California Class "C" Driver's License at time of appointment is required. Completion of a California Firefighter I Academy within the past three (3) years OR Certification as a Firefighter I. Possession of a valid EMT 1 Certificate (candidates who do not have their certificate must obtain it within six (6) months of their appointment). Revised and approved by the Fire Civil Service Board: May 19, 1997 Approved by the City Council: OLD JOB SPECIFICATION CITY OF. BAKERSFIELD CLASS TITLE: FIREFIGHTER 220 CLASS CHARACTERISTICS: Under general supervision, performs work of average difficulty, including general duty firefighting work in combating, extinguishing, and preventing fires; maintains fire stations and fire equipment; and performs other work as required. EXAMPLES OF DUTIES: Works in fire suppression, including specific tasks like handling ladders and hose lines, applying forcible entry tools, and hooking up the engine to hydrants; responds to fire alarms with a company; lays and connects hose, holds nozzle and directs water stream; raises and climbs ladders; uses chemical extinguishers, bars, hooks, lines, and other equipment at the scene of the fire; removes persons from danger; administers first aid to injured persons; performs salvage operations such as sweeping water and removing debris; engages in a variety of training activities including participating in fire drills, attending classes in fire fighting, first aid, and related subjects; keeps familiar with new techniques in firefighter skills; performs general maintenance on Fire Department property; cleans, washes, paints walls and floors; makes minor repairs; maintains and cares for fire equipment, including washing, hanging, and drying of hose; receives telephone and fire alarm system calls and dispatches equipment and personnel; washes, cleans, and polishes apparatus and other equipment components; inspects buildings to learn specific layouts, location of exits, windows, to permit the combating of potential fires; prepares and maintains reports related to these inspections; may assist in the testing and cleaning of fire alarm boxes; may perform acting engineer duties on assignment; performs public relations tasks in informing the general public about fire prevention and the duties of the Fire Department; performs special assignments as required. MINIMUM QUALIFICATIONS: Training and Experience: Graduation from high school or a GED Certificate. Knowledge, Skills and Abilities: Good knowledge of basic arithmetic; ability to follow oral and written instructions; ability to follow commands under conditions of stress and danger;, ability to learn basic firefighting duties, methods, and techniques in the operation of firefighting equipment within a reasonable working test period; ability to perform mechanical work and the operation and maintenance of firefighting apparatus, equipment, and tools. Licenses and Certificates: Possession of a valid California Driver's License at time of appointment is required. Revised and approved by the Fire Civil Service Board: May 22, 1995. Approved by the City Council: June 28, 1995