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HomeMy WebLinkAbout04/14/1997 B AKER SFIEL D Patricia J. DeMond, Chair Mark Salvaggio Jacquie Sullivan Staff: John W. Stinson AGENDA PERSONNEL COMMITTEE Monday, April 14, 1997 4:15 p.m. City Manager's Conference Room 1501 Truxtun Avenue, Suite 201 Bakersfield, CA 1. ROLL CALL 2. APPROVAL OF MARCH 11, 1997 MINUTES 3 PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS 6. NEW BUSINESS A. PERSONNEL CHANGES Resolution amending Resolution 19-96 Setting Salaries and Related Benefits for Employees of the General Supervisory Unit Revised Job Specifications: Supervisor 1/11 Reclassifications: Supervisor I - Trees to Supervisor I Water Supervisor I to Supervisor I Supervisor II - Wastewater to Supervisor II Water Supervisor II to Supervisor II B. REVISED JOB SPECIFICATIONS General Services Superintendent Street Maintenance Superintendent 7. ADJOURNMENT JWS:jp FILE COP DRAFT BAKERSFIELD Alan Tandy, City Manager Patricia J. DeMond, Chair Staff: John Stinson Mark Salvaggio Jacquie Sullivan AGENDA SUMMARY REPORT PERSONNEL COMMITTEE MEETING Tuesday, March 11, 1997 4:15 p.m. City Manager's Conference Room 1501 Truxtun Avenue Bakersfield, CA 93301 1. ROLL CALL Call to Order 4:30 p.m. Present: Councilmembers Patricia J. DeMond, Chair; Mark Salvaggio and Jacquie Sullivan 2. APPROVAL OF FEBRUARY 3, 1997 MINUTES Approved as submitted. 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None DRAFT AGENDA SUMMARY REPORT PERSONNEL COMMITTEE Tuesday, March 11, 1997 Page -2- 5. DEFERRED BUSINESS A. HEALTH PLAN MARKETING Assistant City Manager John Stinson gave an update on the status of the Health Plan marketing. The Committee at its last meeting on February 3, requested further information from local brokers who were in attendance. They have provided the additional information, and submitted quotes for health plans which appeared to be different from the city's current plans. This is a concern because the city did not solicit these quotes and the city is required to maintain current health benefits pursuant to the memorandums of understanding with the different bargaining units. Any changes to benefits must be negotiated with the bargaining units and be reviewed by the Insurance Committee. Based on the material that has been submitted, staff recommended that our health care consultant, Mr. Kaighan, proceed with the Request for Proposals (RFP) and marketing of the health plans. Staff has shared the information that was submitted by the local brokers with the Insurance Committee for their review. The Insurance Committee at its meeting on Friday, March 7, reviewed the materials submitted by the brokers and reconfirmed their prior recommendation to proceed with the RFP and marketing of the health plans directly with the health care companies. It was clarified that we are in the second year of a two-year contract with our current health care consultant, Herb Kaighan, and he has done what he was mandated to do by the Council. Mr. Kaighan had been chosen by Council based on an RFP and local brokers were included in that process. It was noted, that before the current health care consultant contract ends in March of '98, the City would be in a position to, again, send out an RFP for health care consultant services if the Council desires. The health care companies that the brokers are working with are on the list of health providers to be sent the RFP. It was discussed and Mr. Kaighan agreed that if it would expedite the process for health plan marketing, local brokers could be allowed to submit proposals in response to the RFP. Staff indicated that if brokers were included, the RFP should include language that requires identifying any broker's commissions or fees. Mr. Koerner requested that as he had brought three carriers to the table, and if these three carriers become the best three carriers after Mr. Kaighan does an analysis and an evaluation, that those carriers be issued and his company be compensated. Staff clarified that they would not want to eliminate these or any DRAFT AGENDA SUMMARY REPORT PERSONNEL COMMITTEE Tuesday, March 11, 1997 Page -3- carriers from dealing directly with the city. The City Attorney indicated that there would not be any additional fees depending on which vendor was chosen, and that the figures for all quotes would have to be comparable and include any broker's commission. After discussion, Committee member Jacquie Sullivan made a motion to proceed with the RFP as presented by Mr. Kaighan with the exception that it be amended to allow the brokers to compete just as any other vendor for that business and include language that says that any broker's commissions or fees be identified as part of the quote so we would know what those amounts are. The Personnel Committee unanimously approved the motion. Staff will proceed with the distribution of the RFP with the above changes. 6. NEW BUSINESS None 7. ADJOURNMENT The meeting was adjourned at 6:10 p.m. Staff present: Assistant City Manager John W. Stinson; Chief Assistant City Attorney Bob Sherfy; and Human Resources Manager Carroll Hayden. Others present: Herb Kaighan, Aon Consulting; Randy Boggs, Association of Bakersfield Police Officers; Jim Cecil, Association of Bakersfield Police Officers; Scott Monroe, Association of Firefighters; Steve Hamblet, Association of Firefighters - B-Flag; Jim Barks, FinHealth Services; Roger Gagosian, Gagosian Associates; Clayton Koerner, Alliance Brokers and Consultants; Ginger Ruben, Benefits Technician; Chuck Waide, S.E.I.U., Local 700; and Mike Lee, Blue and White Collar Unit representative. (Lisa Friedman, reporter, The Bakersfield Californian arrived at 5:00 p.m.) cc: Honorable Mayor and City Council JWS:jp [[' MEETING DATE: March 12, 1997 I AGENDA SECTION: Consent Calendar [ ITEMNO: 8. h. TO: Honorable Mayor and Councilmembers ,~J APPROVED FROM: Carroll Hayden, Human Resources Manager ~ DEPARTMENT HEAD ~ DATE: February 24, 1997 C1TY ATrORNEY (~3-~ CITY MANAGER ~ SUBJECT: Revised Job Specifications: General Services Superintendent Street Maintenance Superintendent RECOMMENDATION: f_-o Staff recommends referral to the Personnel Committee. BACKGROUND: ~ - Impending retirements have prompted the need to plan for succession, Therefore, the Public Works Director has requested revision of the General Services Superintendent and Streets Superintendent job specifications. The educational requirement has been increased to require a Bachelor's Degree. It is imperative that replacements recruited for these positions possess the requisite technical and managerial skills normally obtained through the higher education process. This is consistent with existing Superintendent job specifications in the Convention Center, Fleet, Recreation, Solid Waste and Water. In addition, updates have been made where appropriate to reflect current assignments and requirements. Current incumbents who do not have the degree will be grandfathered in; however, new employees appointed to these positions will be required to possess the degree. Summary The revised job specifications will be presented to the Miscellaneous Civil Service Board at their regular meeting on March 18, 1997. There is no budgetary impact as the salary grade for both positions will remain the same. Staff recommends approval of the revised job specifications. February 24, 1997, 3:16pm CITY OF BAKERSFIELD CLASS SPECIFICATION: 88510 UNIT: MANAGEMENT EEO4: OFFICIALS/ADMINISTRATORS CLASS TITLE: GENERAL SERVICES SUPERINTENDENT CLASS SUMMARY: Under general direction, plans and administers the day-to-day operations of the General Services Division including plant and facilities maintenance, traffic signal maintenance, traffic marking and signs, the City-owned ah'port and related activities; makes public presentations and responds to public inquiries; performs other work as required; acts for Public Works Operations Manager as assigned. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. Essential Duties Plans, organizes, coordinates, administers and directs the work of the General Services DiviSion; develops and directs the implementation of goals, objectives, policies, procedures and work standards for the Division; develops and implements management systems, procedures and standards for program evaluation; prepares or directs the preparation of a variety of studies and reports related to current and long-range City needs and develops specific proposals to meet them; directs division activities, including planning, estimation, scheduling, inspection and monitoring work being performed; direct the preparation and administration of the division budget; directs the selection; supervision, work evaluation and discipline of division staff' and provides for their training and development; acts within guidelines of Miscellaneous Civil Service Rules and Regulations and MOU provisions; prepares or reviews reports for the City Manager, boards, commissions and other organizations; works closely with public and private organizations or individuals to explain or coordinate proposed programs; promotes good public relations in dealing with public complaints and inquiries; coordinates the work of the division with other City divisions and departments, outside agencies or concerned citizen groups; ensures compliance of division activities to pertinent codes, regulations and guidelines; monitors developments related to division activities, evaluates impact and implements policy and procedure improvements; provides technical assistance to staff~ prepares and maintains written reports, records and correspondence; integrates new program activities into maintenance schedules; conducts on-site management of the Municipal airport, including negotiation, development and administration of leases and rental agreements, tenant management and coordination of all construction and maintenance activities; develops, recommends and implements approved services to general aviation customers; establishes and maintains public safety standards for the facility; administers the approved airport budget; coordinates airport programs and activities with other City departments, other governmental agencies and private organizations or businesses; makes decisions within specified limits regarding airport usage. CITY OF BAKERSFIELD CLASS SPECIFICATION: 88640 UNIT: MANAGEMENT EEO4: OFFICIALS/ADMINISTRATORS CLASS TITLE: STREET MAINTENANCE SUPERINTENDENT CLASS SUMMARY: Under general direction, plans and administers the day-to-day operations of the Street Maintenance Division including maintenance of streets, alleys, sidewalks and sanitary and storm drain systems (including pump stations); makes public presentations and responds to public inquiries; performs related work as required; acts for Public Works Operations Manager as assigned. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of'the position's essential duties. They are descriptive, not limiting. Plans, organizes, coordinates, administers and directs the work of the Street Maintenance Division; develops and directs the implementation of goals, objectives, policies, procedures and work standards for the Division; devdops and implements management systems, procedures and work standards for program evaluation; prepares or directs the preparation of a variety of studies and reports related to current and long-range City needs and develops specific proposals to meet them; directs division maintenance and repair activities, including planning, estimation, scheduling inspection and monitoring work being performed; manages and utilizes pavement management information system; directs the preparation and administration of the division budget; directs the selection, supervision, work evaluation and disdpline of Division staff and provides for their training and development; acts within the guidelines of the Miscellaneous CMl Service Rules and Regulations and MOU provisions; prepares or reviews reports for the City Manager, boards, commissions and other organizations; works closely with the public and private organizations or individuals to explain or coordinate proposed programs; promotes good public relations in dealing with public complaints and inquires; coordinates the work of the division with other City divisions and departments, outside agencies or concerned citizen groups; ensures compliance of division activities to pertinent City codes, regulations and guidelines; monitors developments related to division activities, evaluates impact and implements policy and procedure improvements; provides technical assistance to stafl~ prepares and maintains written reports, records and correspondence; integrates new program activities into maintenance schedules. DISTINGUISHING CHARACTERISTICS: This class is distinguished fi.om the Public Works Operations Manager in that it has responsibility for the day-to-day operations, whereas the Manager's focus is on long-range planning, policy development and liaison activities with local, state and federal agencies. This class is distinguished from the supervisory category in that the supervisors are responsible for direct supervision of an operational section, whereas the Superintendent is responsible for all the sections within the division. CITY OF BAKERSFIELD CLASS SPECIFICATION: 851 UNIT: MANAGEMENT EEO4: OFFICIAL/ADMINISTRATORS CLASS TITLE[: GENEFIAL SERVICES SUPERINTENDENT CLASS SUMMARY: Under administrative direction, plans,-organizes, and directs, through subordinate supervisors, the activities of the General Sen/ices DMsion, including plant and facilities maintenance, traffic signal maintenance, traffic marking and signs, and related activities; plans, organizes and manages the operations and functions of the City-owned airport;, develops, recommends and implements approved so,ices to general aviation customers; establishes and maintains public safety standards for the facility;, performs related work as required. REPRESENTATIVE DUTIES.: The following typical tasks and responsibilities are representative of the position's_ essential duties. They are descriptive, not limiting. Essentia~ Duties Plans, organizes, coordinates, administers and directs the work of the General Services Division, devetops and directs the implementation of goals, objectNes, policies, procedures and work standards for the Division; .develops and implements management systems, procedures and standards for program evaiua~on; prepares or directs the preparation of a vadety of studies and reports related to current and long-range City needs and develops specific proposals to meet them; directs division activities, including planning, estimation, scheduling, inspection and monitoring work being performed; directs the preparation and administration of the division budget; directs the selection, supervision, work evaJuation and discipline of division staff and provides for their training and development: interprets City personnel and MOU Provisions; prepares or reviews reports for the City Manager, boards, commissions and other organizations; works closely with public and private organizations or individuals to explain or coordinate proposed programs; responds to citizen and user department complaints or inquiries by phone or in person; coordinates the work of the divisions with other City divisions and departments, outside agencies or concerned citizen groups; ensures compliance of division activities to pertinent codes, regulations and guidelines; monitors developments related to division activities, evaJuates their impact and implements policy and procedure improvements; provides technica~ assistance to staff;, prepares and maintains written records and correspondence: integrates new program activities into maintenance schedules; conducts on-site management of the Municipal Airport, including negotiation, development and administration of leases and rental agreements, tenant management and coordination of ail constru~on and maintenance activities; administers the approved airport budget: coordinates airport programs and activities with other City departments, other governmentaJ agencies ana pdvate organizations or businesses; makes decisions within specified limits regarding airport usage. CLASS TITLE: STREET MAINTENANCE SUPERINTENDENT 864 CLASS CHARACTERISTICS: Under general direction, performs administrative and supervisory work in organizing and directing the maintenance of s,ree,s, and of sanitary and storm drain systems, including the responsibill,y for planning, organiz- ing and exercising general supervision over the work of a large group of employees engaged in the stree,s division of ,he Public Works Depar,ment; and performs o,her work as required. EXAMPLES OF DUTIES: Organizes and supervises s,reet repair programs and s,orm and sani,ary sewer opera,ions; exercises ,echnical supervision over ,he operations of the s,ree, maintenance section~ inspects s,ree,s periodical ly and main- tains records~ prepares work estimates; confers wi,h o,her division heads in the department on s,reet maintenance problemsl dlrec,s 'he main,enance of surface and local subsurface storm drainage facilities~ confers with engineering division on surface runoff; main,ains records, prepares reports; submits annual budgets for the division. DESIRABLE MINIMUM QUALIFICATIONS: Trainin.~ and Experience: Graduation from high school, supplemented by college level courses in civil engineering and management techniques, and eight years of progressively responsible experience in general public works operations and administration, including street construction and maintenance; or an equivalent combination of ,ralning and experience which provides the capabilities to perform the described duties. Knowledoe, Abili,ies and Skills: Comprehensive knowledge of the princi- ples ano practices of public works construction and maintenance as applied ~o the construction, maintenance, and repair of streets, storm drainage, and sanitary sewer facilities. Ability to plan, assign, and supervise the oDerations o~ a large public works division; ability to plan and coordinate long-range programs, estimate costs, and requirements accurately, and Oraw up buogets; aOility ,o establish and maintain effec- tive working relationships with employees and the public. Licenses or Certificates: Possession of a valid Class 3 California dri- ver's Iicense. 1/88 Approveo by the City Council: Approveo by the Miscellaneous Civil Service Board: ADMI STRATIVE REPORT TO: Honorable Mayor and Councilmembers _1{/ APPROVED FROM: Carroll Hayden, Human Resources Manager~o~ DEPARTMENT HEAD DATE: February 27, 1997 CITY ATrORNEY CITY MANAGER SUBJECT: Personnel Changes: 1. Resolution amending Resolution 19-96 Setting Salaries and Related Benefits for Employees of the General Supervisory Unit 2. Revised Job SpecificationS: Supervisor l/II 3. Reclassifications:Supervisor I - Trees to Supervisor I Water Supervisor I to SuperviSOr I Supervisor H - Wastewater to Supervisor II Water Supervisor II to Supervisor II RECO1V~IENDATION: Staff recommends referral to the Personnel Committee. BACKGROUND: As part of an ongoing effort to streamline Human Resources processes, a number of supervisory classifications are being combined into two existing multi-divisional job specifications for Supervisor I and II. Specifically, the classifications to be combined with the existing SUPervisor I are Supervisor I - Trees and Water Supervisor I. The classifications to be included in the existing Supervisor II are Supervisor II - Wastewater and Water Supervisor II. The existing Supervisor I/II specifications already include the following operational areas: Convention Center, Fleet Services, General Services, Parks, Solid Waste and Streets. This action will furu~er eliminate specialized classes and standardize supervisory classifications used in all departments. There is currently a wide range of education and experience requirements for the different classifications. Combining these classes will make the minimum qualifications more consistent across ~partments. All of the existing job classifications are in the General Supervisory Up. it and are compensated at me same salary grade within the I and Ii levels. ' February 27, 1997, 2:39pm i ADMINISTRATIVE REPORT Page 2 The current Supervisor I/ii specifications are dated~ For instance, Supervisor I was last revised in 1974. So we have taken advantage of this opportunity to update assignments and minimum qualifications for these positions. Increased administrative responsibility has been assigned to the Supervisor II positions throughout the City. A number of factors have contributed to this trend, the most noteworthy being the continuing phaseout of the Assistant Superintendent classification. It has become essential that employees at this level possess the requisite writing, verbal, analytical and computer skills. Therefore, the educational requirement for this classification has been increased to include college. Requiring at least two years of full-time college coursework will better prepare prospective employees to meet the rigors of the Supervisor II responsibilities. The minimum qualifications for Supervisor I are currently very outdated. In addition to a high school diploma, the requirements include four years of general work experience, including one year in a position of lead responsibility. Four years of general work experience is inadequate preparation for the various operational specialties. Therefore, the job specification has been revised to require high school and three years of journey- level experience in the appropriate program or related technical area. Both Supervisor I and II specifications have been updated concurrently to clearly reflect the difference between the I and II levels as well as reflect current assignments. The focus of the Supervisor I is that of a "working supervisor" who oversees field operations. Supervisor II is intended to function both as an "operations" and "administrative" supervisor requiring previous lead/supervisory experience, college education and administrative, mlytical, computer and report writing skills. Neither college coursework nor previous lead/supervisory experience is being required at the I level because it is considered a "supervisor-in-training" position. Structuring the specifications this way will give the operating departments the latitude to develop current employees on a supervisory track by appointing at the I level, while at the same time having the ability to hire at the advanced level when necessary. Employees who do not possess the required college education would have the opportunity to compete for Supervisor I positions while at the same time preparing themselves for advancement by taking advantage of the City's tuition reimbursement program. Current incumbents who do not meet the educational requirements will be grandfathered in; however, new employees appointed to Supervisor II will be required to Possess the requisite two years of college. Summary_ Supervisor I and II are multi-divisional classifications used in Community Services, Public Works, Water Resources or other related depam'nents. All affected departments have been involved in the development of the revised specifications and their input has been incorporated. S.E.I.U. has been advised of and concurs with the proposed revisions. The revised job specifications will be presented to the Miscellaneous Civil Service Board at their regular meeting on March 18,1997. There is no budgetary impact as the salary grade for all supervisory positions will remain the same. Staff recommends approval of the revised job specifications, associated reclassifications and the resolution deleting the obsolete 'assifications from the salary schedule. Staff also recommends that the resolution and reclassifications become ,~ffective the beginning of the first full pay period following Council action. February 27, 1997, 2:46pm RESOLUTION NO. a RESOLUTION AMENDING RESOLUTION NO. 19-96 SETTING SALARIES AND RELATED BENEFITS OF THE GENERAL SUPERVISORY UNIT WHEREAS, Resolution No. 19-96 sets salaries and related benefits for employees of the General Supervisory Unit. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield that effective the beginning of the first full pay period following Council action, the Salary Schedule, a part of Resolution No. 19-96, is hereby amended as follows: 1. Resolution No. 19-96 is hereby amended by deleting the following class titles from the General Supervisory Unit: 57460 C Supervisor I - Trees 17.265 18.13119.038 19.991 20.990 57850 C Supervisor II - Wastewater 20.257 21.271 22.335 23.451 24.625 57450 C Water Supervisor I 17.265 18.131 19.038 19.991 20.990 57170 C Water Supervisor II 20.257 21.271 22.335 23.451 24.625 <~0o CITY OF BAKERSFIELD CLASS SPECIFICATION: 57110 UNIT: GENERAL SUPERVISORY EEO4: PROFESSIONALS CLASS TITLE: SUPERVISOR I CLASS SUMMARY: This is a multi-divisional classification for use in the Community Services, Public Works, Water Resources or other related departments. Under close direction, performs supervision and technical work in the operation, maintenance or repair of municipal facilities and equipment; organizes, assigns and reviews the work of skilled, semi- skilled and unskilled employees; oversees assignment of equipment; evaluates employee performance; recommends progressive discipline; maintains records; identifies and resolves problems; responds to emergencies and public inquires; performs special projects or other work as required. REPRESENTATIVE DIJTIES: In addition to the above, the following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. Essential Duties: Convention Center: Supervises Convention Center maintenance activities and the preparation for events; communicates with Convention Center clients in interpreting event requirements; ensures safety of the public as well as stafl~ maintains specialized seating and staging equipment. Fleet Services: Supervises daily fleet maintenance operations; provides technical assistance to staff] ensures current registration and licensing of fleet vehicles and compliance with relevant codes; recommends the purchase, sale or disposal of new and used vehicles and equipment; coordinates the scheduling of equipment and vehicle maintenance and repairs with all City departments and divisions. General Servi~;¢~: Supervises the minor construction, erection, painting and maintenance of all City-owned facilities; supervises traffic marking and signage; supervises maintenance of the municipal airport; supervises painting, carpentry and plumbing repairs on City buildings; supervises heating and air conditioning employees in the complete maintenance of specialized equipment; supervises electricians in electrical maintenance on all city-owned facilities, traffic signals and street lighting; supervises custodial staff at various City facilities; supervises the graffiti eradication program. Parks: Supervises the dally horticultural activities and operations of maintaining public parks and facilities, landscaped medians and streets, City trees and street right-of-ways; constructs and repairs facilities; supervises pesticide application; attends meetings with the public and other City departments; responds to citizens questions and complaints. Solid Waste: Supervises the municipal and contract solid waste collection and disposal, and waste diversion services provided by the Solid Waste Division; assists with public information issues and attends meetings with various civic groups. CLASS TITLE; SUPERVISOR I 57110 Ability_ to: Plan, organize, coordinate, direct, assign, review and evaluate the work of a diverse group of employees engaged in a variety of tasks; evaluate alternatives and recommend effective solutions; exercise independent judgrnem and initiative within established guidelines; develop and implemem procedures, work standards and internal controls; maintain effective working relationships; maintain positive public relations. Training and Experience: Graduation from high school or G.E.D. and three (3) years joumey-l'evel experience in the appropriate program or related technical area. Licenses, Certifications or Special Requirement..~: Possession of a valid Class "C" California Driver's License for all positions. A higher level driver's license, Class "A" or "B", may be required in depending on the assignmem. If a higher level license is required, applicants may be required to obtain the appropriate permit prior to appointment and the actual driver's license within the six-month probationary period. Driver's license requirements are subject to change based on business necessity. Possession of a Grade III or higher Wastewater Treatment Plant Operator Certificate issued by the State Water Resources Control Board is required in Wastewater. Physical Conditions or Special Working Conditions: May involve: standard office and/or shop environment; unpleasant and potentially hazardous conditions; outdoor work in all weather conditions; work in confined areas and heights. May be required to work nights, weekends, holidays and multiple shills. Approved by the Miscellaneous Civil Service Board: Approved by the City Council: s:\jobsp~cs~supvi.wlxt February 28, 1997 3 CITY OF BAKERSFIELD CLASS SPECI~CATION: 57120 UNIT: GENERAL SUPERVISORY EEO4: PROFESSIONALS CLASS TITLE: SUPERVISOR CLASS SUMMARy: This is a multi-divisional classification for use in the Community Services, Public Works, Water Resources or other related departments. Under general direction, performs supervision and technical work in the operation, maintenance or repair of municipal facilities and equipment; participates in staff selection, training and development; organizes, assigns and reviews the work of skilled, semi-skilled and unskilled employees; oversees assignment of equipment; evaluates employee performance; recommends progressive discipline; prepares technical reports, correspondence and other written materials; maintains records; identifies and resolves problems; performs administrative analyses in support of department or division activities; responds to emergencies and public inquires; participates in budget preparation; participates in the development and implementation of goals, objectives, policies, procedures and work standards; performs special projects or other' work as required. REPRESENTATIVE DUTIES: In addition to the above, the following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting.. Essential Duties: Convention Center: Directs Convention Center maintenance activities and the preparation for events; communicates extensively with Convention Center clients in interpreting event requirements; ensures safety of the public as well as staff; coordinates ongoing projects completed 'by other City divisions; implements program for efficient transition of events; coordinates scheduling of outside service providers; maintains specialized seating and staging equipment; monitors public assembly facility trends in building operations and maintenance systems and techniques. Fleet Services: Supervises daily fleet maintenance operations; provides technical assistance to staff~ evaluates assigned vehicle and fleet equipment purchase requests and develops specifications to ensure purchases meet City and user needs; researches new operational methods, techniques and equipment; directs the inventory of necessary tools, supplies and equipment; prepares plans, specifications and bids for contract work; develops written maintenance instructions and schedules; ensures current registration and licensing of fleet vehicles and compliance with relevant codes; recommends the purchase, sale or disposal of new and used vehicles and equipment; coordinates the scheduling of equipment and vehicle maintenance and repairs with all City departments and divisions. General Services: Supervises the minor construction, erection, painting and maintenance of all City-owned facilities; supervises traffic marking and signage; supervises maintenance of the municipal airport; supervises painting, carpentry and plumbing repairs on City buildings; supervises heating and air conditioning employees in the complete maintenance of specialized equipment; supervises .electricians in electrical maintenance on all city-owned facilities, traffic signals and street lighting; supervises custodial staff at various City facilities; supervises the graffiti eradication program. CLASS TITLE; SUPERVISOR H 57120 OUALIFICATIONS GUIDE: The basic requirements are common to all divisions with the provision that the education, experience, knowledge, skills and abilities may be specified in the appropriate technical program area. Knowledge of: Public administration principles and methods including goal setting, policy and procedure development and implementation; budget development and administration; employee supervision, training and evaluation; principles, practices and procedures related to the technical program area assigned; types and uses of related tools and equipment; safety practices, safe work methods and safety regulations related to work; computer applications related to work. Ability tO: Plan, organize, coordinate, direct, assign, review and evaluate the work of a diverse group of employees engaged in a variety of tasks; analyze complex technical and administrative problems, evaluate alternatives and recommend or adopt effective solutions; coordinate multiple complex projects and meet critical deadlines; exercise independent judgment and initiative within established guidelines; develop and implement goals, objectives, policies, procedures, work standards and internal controls; prepare clear and concise records, reports, correspondence and other written materials; maintain effective working relationships; interpret laws and regulations; utilize a computer for related applications; make public presentations; maintain positive public relations. Training and Experience: Graduation from an accredited college or university with an Associate's Degree in the appropriate program or related technical area (Convention Center, Fleet, General Services, Parks, Trees, Solid Waste, Streets, Water, Wastewater, etc.) and three (3) years experience in the appropriate program or related technical area of which two years have been at a lead/supervisory level. Two years of full- time college coursework at an accredited college or university in the appropriate program or related technical area will be considered equivalent to the Associate's Degree. Licenses. Certifications or Special Requiremen~,~: Possession ora valid Class "C" California Driver's License for all positions. A higher level driver's license, Class "A" or "B", may be required in depending on the assignment. Ifa higher level license is required, applicants may be required to obtain the appropriate permit prior to appointment and the actual driver's license within the six-month probationary period. Driver's license requirements are subject to change based on business necessity. Possession of a Grade III or higher Wastewater Treatment Plant Operator Certificate issued by the State Water Resources Control Board is required in Wastewater. Physical Conditions or Special Working Conditions: May involve: standard office and/or shop environment; unpleasant and potentially hazardous conditions; outdoor work in all weather conditions; work in confined areas and heights. May be required to work nights, weekends, holidays and multiple shii~s. Approved by the Miscellaneous Civil Service Board: Approved by the City Council: s:\jobspecs~supvii.wlxl February 28, 1997 OLD JOB SPECIFICATION CLASS TITLE: SUPERVISOR I 711 CLASS CHARACTERISTICS: Under general supervision, performs supervisory work in the custodial care and general maintenance and repair of municipal buildings; direc- ting the operations of street cleaning crews and sewer, parks, and street maintenance, or refuse collection; and performs other work as required. EXAMPLES OF DUTIES: Supervises a staff engaged in building cleaning work; assigns and supervises the work of crews engaged in the planting and care of. trees, shrubs, and turf; inspects and checks trees to be pruned, sprayed, or felled; assigns men and equipment and inspects results; supervises the development, maintenance, cleaning,-and protection of park grounds, facilities, buildings, and courts; prepares work schedules for irriga- tion, mowing, trimming, fertilizing and cleaning of turf, care of plantings, and service of public restrooms; supervises and assigns the work of crews engaged ig__s, treet maintenance and street cleaning; transfers workers from one ~6r~ect to another as work load changes; checks equipment going out oh-Zassigned schedules; supervises auditorium maintenance and preparation for events; checks refuse collection crews in the field; determines collection and route discrepancies, and re- commends appropriate action; inspects the quality of work performed by personnel; observes driving procedures and maintains established stan- dards therewith; coordinates the use of available men and equipment to obtain maximum utility; inspects results and gives advice and assis- tance to crews; enforces safety and other regulations established by the department; receives, investigates, and resolves complaints from the public; trains personnel; evaluates and recommends changes in work loads and procedure; rates work performance of subordinates; makes re- commendationsfor improving methods of service; keeps and prepares re- cords and reports dealing with daily activity; prepares accident reports when necessary. DESIRABLE llINII~U~ QUALIFICATIONS: Training and Experience: Graduation from high school or vocational school, or attainment of a satisfactory score on a G.E.D. test, and four years of general work experience, including one year in a posi- tion of lead responsibility. Knowledge, Abilities, and Skills: Considerable knowledge of the methods, practices, tools, and materials used in building maintenance and repair work; considerable knowledge of occupational hazards and safety pre- cautions applicable to area of work. Ability to plan, lay out, and supervise the work of subordinates in a manner conducive to full performance and good morale; ability to deal with emergencies; ability to maintain records and to prepare re- ports. OLD JOB SPECIFICATION CLASS TITLE: SUPERVISOR I - TREES 746 CLASS CHARACTERISTICS: Under general supervision, performs supervisory work in the care and maintenance of trees, including topping, trimming, felling, planting and removal of trees; and performs other work as required. EXAMPLES OF DUTIES: Supervises and assigns the work of crews engaged in tree trimming, maintenance and care of trees; inspects and checks trees to be pruned, sprayed, or felled; prepares work schedules for trimming, spraying and care of trees; transfers workers from one project to another as work load changes; inspects the quality of work performed by tree maintenance crew; provides assistance and advice to tree maintenance crew; assists in preparation of budget'; coordinates the use of available personnel and equipment to obtain maximum utility; enforces safety and other regulations established by the department; receives, investigates, and resolves complaints from the public; assists in training personnel; evaluates and recommends changes in work loads and procedures; checks equipment going out on assigned schedules; prepares performance evaluations; makes recommendations for improving methods of service; keeps and prepares records and reports dealing with daily activity; and prepares accident reports when necessary. DESIRABLE MINIMUM QUALIFICATIONS; Traininq and Experience: Graduation from high school or vocational school, or attainment of a satisfactory score on a G.E.D. test, and six (6) years of tree..maintenance experience, including two (2) years in a position of lead responsibility. Knowledqe, Abilities, and Skills: Considerable knowledge of the identification, growing characteristics, methods, practices, tools, and materials used in tree maintenance; considerable knowledge of occupational hazards and safety regulations and practices. Ability to plan, coordinate, and supervise the work of subordinates in a manner conducive to full performance and good morale; ability to deal with emergencies; ability to train employees; ability to maintain records and to prepare reports; ability to deal courteously and tactfully with the general public; ability to maintain effective relations with fellow tree maintenance personnel and city departments. Licenses or Certificates: Possession of a valid California driver's license as required by law for equipment used in performance of duties. Approved by City Council: August 9, 1989 Approved by Miscellaneous civil Service Board: July 18, 1989 ML~ QUALIiICATION$: Tl'ainin~ and Experience: Graduation from hig~ school or vocational scaool, .or a==ainmen= of a satisfactory score on a G.E.D. res=, and five years' experience in =he cons=ruction and maintenance of muni¢igal facilities, equipmen=, stree:s, sewers, parks, or refuse, in¢lud/ng one year in a position of lead responsibility. Kncwled=e. Abi!it~es. and Skills: Considerable knowledge of =he me=hods and practices of municipal cons~.~ac=ion and main=anance; good knowledge of occupa:ional hazards and safety precautions appl.icable to area of work; good knowledge of the types and uses of equipment and material required. Ability to plan, schedule and supervise subordinates; ability to ~c~- and train personnel; ability =o schedule and advise on the use of a variety of equipment; ability to main=ain records and to prepare reports. Licenses or Certificates: Possession of a valid California driver's license as required by law for equipment used in perf. ormance of duties. Approved by the City Council: 10-17-90 Approved by t. he Miscellaneous Civil Se~-zice Board: 9-18-90 OLD JOB SPECIFICATION CLASS TITLE: SUPERVISOR II (Waste Water) 785 CLASS CHARACTERISTICS: Under general supervision, performs supervisory work and participates in the operation, maintenance, and repair of equipment and facilities of the municipal sewage treatment plants; and performs other work as required. EXAMPLES OF DUTIES: Makes regular inspections of sewage treatment plants to determine that equipment is functioning properly and operations are meeting estab._ lished standards; discusses with immediate supervisor reports of plan- ned operations during each shift and receives instructions concerning changes in procedure or special situations; supervises the. repair and overhaul of engines, pumps, and other plant machinery; supervises the maintenance and repair of buildings, installations, and grounds; main- tains operating and time reports; maintains records of materials and equipment used; makes routine purchases as required; inspects and supervises maintenance of pumping stations throughout the sewer system; maintains time sheets and work records, and draws up periodical reports. DESIRABLE MINIMUM QUALIFICATIONS: Training and Experience: Graduation from high school or vocational school, or attainment of a satisfactory score on a G.E.D. test, sup- plemented by training in sewage treatment plant operation, and experi- ence in the operation and maintenance of sewage treatment plant equip- ment, including some supervisory experience; or an equivalent combina- tion of training and experience which will provide the capabilities to perform the described duties. Knowledge, Abilities, and Skills: Considerable knowledge of the prin- ciples and practices involved in the treatment and disposal of sewage;- considerable knowledge of the functions and operating characteristics of sewage treatment machinery and equipment, and of its servicing and maintenance requirements. Ability to plan and supervise the work of treatment plant operators engaged in the operation, maintenance, and repair of sewage disposal machinery and equipment; ability to supervise the maintenance and re- pair of buildings, machinery, equipment, and grounds; ability to main- tain a variety of records and to prepare reports on plant operation. Licenses or Certificates: Possession of a valid Class 3 California driver's license; possession of a Grade III Waste Water Plant Operator Certificate issued by the State Water Resources Control Board. ?/?4 Salary: Approved by the City Council: July 22, 1974 Title Change approved by the City Council: August 27, 1980 Modification of Certification approved by City Council: 2-3-82 OLD JOB SPECIFICATION CLASS TITLE: ;~ATER SUPERVISOR II 717 CLASS CHARACTERISTICS: Under general supervision, is responsible for the daily distribution of water to specified headgates and consumers. Provides direct field supervision of canal tenders, heavy equipment operators, maintenance and weed control personnel' and other related duties. ' EXAMPLES OF DUTIES: Under direction, supervises field activities relating to river operations, canal capacities and consumer deliveries, Coordinates the use of available equipment to obtain maximum utility; checks projects for conformance to work plans; inspects work sites and gives advice and assistance to crews, responds to field emergencies and makes arrangements for appropriate action and follow- up; maintains job reports; makes employee evaluations and other employee related reports. Supervises weed control personnel and weed control contractors in field to insure proper chemical applications. Responsible for administration of safety rules and equipment to field personnel; reports daily the condition of river and canal weirs, headgates and delivery gates; responsible for locating and abating rodent activity, aquatic and surface weed gTowth in and around canal banks; insures that heavy equipment, water pumps, generators, etc. are serviced and ready for routine or emergency use; is responsible to maintain inventories of weir lumber, weed control chemicals, soil sealants., security locks and fencing materials; must be able to estimate materials and manpower required to complete routine maintenance jobs; responsible to secure proper burning permits from local agencies. DESIRABLE MINI~R~! QUALIFICATIONS: Training and Experience: Graduation from high school with supervisory background and five years experience in water operations; experience with heavy equipment helpful; or an equivalent combination of training and experience which provides the capabilities to perform described duties. Knowledge, Abilities and Skills: Thorough knowledge of canal operations and maintenance practices, operation and maintenance of river weirs and system capacities; knowledge of accepted water measuring methods; ability to maintain varied work and equipment records. Licenses or Certificates: Possession of a valid Class $ California driver's license. 11/83 Approved by the City Council: November 16, 1983 Approved by the Civil Service Board: November 15, 1983