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HomeMy WebLinkAbout02/03/1997 BAKERSFIELD Patricia J. DeMond, Chair Mark Salvaggio Jacquie Sullivan Staff: John W. Stinson AGENDA PERSONNEL COMMITTEE Monday, February 3, 1997 4:15 p.m. City Manager's Conference Room 1501 Truxtun Avenue, Suite 201 Bakersfield, CA 1. ROLL CALL 2. APPROVAL OF JANUARY 13, 1997 MINUTES 3 PRESENTATIONS 4. PUBLIC STATEMENTS 5. DEFERRED BUSINESS 6. NEW BUSINESS A. HEALTH PLAN MARKETING- Stinson 7. ADJOURNMENT JWS:jp FILE COPY DRAFT BAKERSFIELD O/~4,., Atan Tandy, City Manager Patricia J. DeMond, Chair Staff: John Stinson Mark Salvaggio Jacquie Sullivan AGENDA SUMMARY REPORT PERSONNEL COMMITTEE MEETING Monday, January 13, 1997 4:15 p.m. City Manager's Conference Room 1501 Truxtun Avenue Bakersfield, CA 93301 1. ROLL CALL Call to Order 4:35 p.m. Present: Councilmembers Patricia J. DeMond, Chair; Mark Salvaggio and Jacquie Sullivan 2. APPROVAL OF OCTOBER 1, 1996 MINUTES Approved as suDmitted. 3. PRESENTATIONS None 4. PUBLIC STATEMENTS None 5. DEFERRED BUSINESS None DRAFT AGENDA SUMMARY REPORT. PERSONNEL COMMITTEE Monday, January 13, 1997 Page -2- 6. NEW BUSINESS A. REVISED JOB SPECIFICATIONS - WASTEWATER TREATMENT PLANT OPERATOR IIII The Human Resources Manager gave a brief overview. With automation at the Treatment Plants, the City has gone from a twenty-four hour schedule to an eight- hour-per-day schedule and this sometimes means we have a lone operator working on the weekend. The State requires this employee to have a Grade II Certificate. To promote flexibility of assignments and meet State requirements, the revised job specifications will require Wastewater Treatment Plant Operator I's to obtain the Grade II Operator's Certificate issued by the State within three years of hire. There is no budgetary impact as the salary range will remain the same. There is one current employee impacted. Staff recommends approval of the revised job specifications. The Miscellaneous Civil Service Board approved the revisions. S.E.I.U. approves and was involved with finalizing the job specifications. The Committee unanimously approved the revised job specifications and the item will be on the January 22 agenda for Council approval. B. PERSONNEL CHANGES BROADBANDING OF MAINTENANCE WORKER CLASSIFICATIONS AND RECLASSIFICATIONS The Human Resources Manager explained that broadbanding the job specifications of Canal Tender I, Sanitation Worker I, Sewer Maintainer I, Street Maintainer, Traffic Painter I and Tree Maintainer I into one Service Maintenance Worker classification has many benefits including saving money by reducing the time and duplication of testing and certification involved in recruitments, and more flexibility within the various departments to allow lateral transfers from one department to another. These job specifications are all basic entry-level Blue Collar positions with the same requirements and salary. There is no budgetary impact as the salary range for the Service Maintenance Worker classification will remain the same as the salary range for the existing classifications. S.E.I.U. concurs with the proposed reclassifications and the Service Maintenance Worker job specification. The Miscellaneous Civil Service Board approved broadbanding the job specifications into the new Service Maintenance Worker classification and the proposed reclassifications. Staff recommends approval of the job specification, reclassifications, and adoption of the resolution. The Committee unanimously approved the recommendations and the item will be on the January 22 agenda for Council approval. DRAFT AGENDA SUMMARY REPORT PERSONNEL COMMITTEE Monday, January 13, 1997 Page -3- C. PROPOSED 1997 MEETING SCHEDULE The Committee approved the proposed meeting schedule with the addition of an extra meeting on February 3 for a presentation by Herb Kaighan. 7. ADJOURNMENT The meeting was adjourned at 4:50 p.m. Staff present: Human Resources Manager Carroll Hayden, Chief Assistant City Attorney Bob Sherry, and Human Resources Supervisor Janet McCrea. cc: Honorable Mayor and City Council CH:jp PERSONNEL COMMITTEE - 1997 MEETING SCHEDULE MONDAYS AT 4:15 PM COMMITTEE MEETING January 13 February 3 February 10 March 10 April 14 May 12 June 9 July 14 August 11 September 8 October 13 November 10 December 8 JWS:ID .Apl~rove~ January 13, 1997 BAKERSFIELD MEMORANDUM January 29, 1997 TO: PERSONNEL COMMITTEE PATRICIA J. DeMOND, CHAIR MARK SALVAGGIO HUMAN RESOURCES MANAGER SUBJECT: HEALTH PLAN MARKETING Attached is a letter from Herb Kaighan, our insurance consultant, with attachments detailing our marketing of health benefits time line, qualifications for vendors and marketing strategy. This information is currently being discussed with the Employee Insurance Committee. Please review this information for our discussion with Herb at our Monday, February 3 Personnel Committee meeting. The proposed Request for Proposal is very large; therefore, I am not making copies for you. Two copies are available for your review, if you wish, in the Human Resources office. Most of the proposal is information you already know, such as coverage details of our various medical plans, rate information and employee group information. I will bring the proposal to our Monday meeting. If you have any questions, please call me at 326-3260. cc: J.W. Stinson Alan Tandy Honorable Mayor and City Council Aon Consulting Employee Benefits C onsultir~g Group January 29, 1997 Mr. John Stinson Assistant City Manager City of Bakersfield 1 $01Truxtun Avenue Bakersfield, California 93301 Il.e: Marketing of Health Benefits Dear John: Enclosed are several items: 1. The timeline we discussed at the Insurance Connniaee meeting. 2. An exhibit which lists both the minimum and the desirable qualifications for a vendor to be eligible to submit a proposal. 3. A sunmmry of the City's marketing strategy I:or use by tl~ City Council. Please call if you have questions. Sincerely, Senior Vice ?resident [-lYKJsh cc: Carol Hayden Ginger Rubin Exhibit TI~ME L!NE FOR MARKET EVALUATION i/13 Re-draft of Request for Proposal (RFP) Aon sent to City t/27 Insurance Com__m.!ttee initial review Imurancc Committec/Aon of RFP and marketing plan 1/27 Census data sent to vendors to determine Aon qualifications with respect to minimum network nautch 2/3 Insurance Committee final review of RFP Insurance Committee/Aon 2/3 or 2/10 Final Rf~P sent to Personnel Committee City 2/17 Council Meeting - approval of RFP; City set up Review Committee to interview finalists 2/24 RFP released to vendors Aon 3/24 Proposal due to Aon Aon 4/2 l Draft of proposal evaluation report sent Aon to City 4/28 Meeting to review drat~ Aon/City 5/5 Final report sent to City Aon 5/I 2 Meetings with Insurance Committee mid Aon Personnel Committee to review report 5/26 and 6/2 Finalist interview R~view Committee/Ann 6/9 and 6/16 Site visits, il" necessary Review Committ~o/Aon 6/23 Meet with Insurance Committee and Review Committee/Aon Personnel Committee to make recommendation 7/14 or 7/21 Final report and recormnendation sent to City Aon 8/4 All relevant material distributed to Council City 8/18 or 9/10 Council deliberation Council 9/24 Council approval Council 9/29 Meeting with City to develop implementation Aon strategy 10/6 Meet with Insurance Committee and Personnel Aon Committee to discuss and approve implementa- tion plans ! 1/10 Begin communication campaign and enrollment City/Aon process 1 l./] 4 Complete enrollment City 12/1 and 12/8 Complete administrative tasks to implement City employee selections zmd payroll deduction chm~ges 12/26 Effective date for actives Vendors I/1 Effective date fi~r COBRA and retirees Vendors Exhibit 2 OUALII~ICATIONS FOR VENDOR SELECTION 1. Vendors should have group medical and/or dental policyholdcr~ in Kern County. 2. The vendors should present a representative sample of group medical and/or dental policyholders with 1,000 or more covered employees/retirees. 3. Network match with employee and retiree residence zip codes at 8S% to insure adequate availability of providers. _ 4. Rating of"A" or better from one of the following national laving bureaus: · A. M, Best · Standard & Poors (Insurance Solvency Imem~tional) · Duff& Plmlps · Moody's Investor Service · Weiss Health Maintenance Organization (liMOs) · National Council for Quality Assurance (NCQA) accreditation · Minimum number of years in business (e.g., 2) · Medicare Risk product offered · HMOs reserves meet state minimum requirements Prefen'ed Provider Organization (PPOs) · Utilization Review Accreditation Commission (URAC) accredited for both network operations and utilization management · Reasonably comparable physician membership relative to other networks in Kern County · Physician board certification: 80% for both Primary Care Physician (PCPs) and specialism Exhibit MARKETING STRATEGY The City of Bakersfield wants to identify the most advantageous and competitive insurance arrangements for providing employees, retirees and their dependents with medical and dental benefits: 1. The City Council has fiduciary and ethical responsibilities to make sum that these benefits are properly and comp~itively provided. 2. This marketing does not imply any dissatis :fi~ction with the currant vendors but represents a duc diligence review of the financial management of these benefits. 3. Periodic-marketing is saluutry in that qate-of-the-art benefit programs, products, policy provisions and administration will be surfaced. 4. Proposals will be solicited directly from vendors based on the precise specifications of the current plans. 5. Only those vendors that me¢~ basic minimum qualifications will have their proposals cansidered. 6. To insure Total objectivity, these proposals will be based on no commissions or l~ees being paid by the vendor. 7. The City has contracted with Aon C,)nsulting to perform the rusk of preparing the Request For Propesal, soliciting and reviewing each proposal, preparing a report with recommendations with respect to semi-finalists, and coordinating ~e interviews ~d on-site visits of finalists. A REVIEW COMMITITEE rmsde up of staff with technical knowledge and up to two members of the Insurance Conunittee (based m~ availability) will review the consultant's report, conduct finalist interviews and site visits if necessary.