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Home My WebLink About06/18/2002 B A K E R S F I E L D Harold Hanson, Chair Irma Carson Mark Salvaggio Staff: Alan Christensen SPECIAL MEETING NOTICE PERSONNEL COMMrI'rEE of the City Council - City of Bakersfield Tuesday, June 18, 2002 12:00.noon City Manager's Conference Room, Suite 201 Second Floor, City Hall, 1501 Truxtun Avenue, Bakersfield, CA AGENDA 1. ROLL CALL 2.' ADOPT AUGUST 27, 2001 AGENDA SUMMARY REPORT 3. PUBLIC STATEMENTS 4. NEW BUSINESS A. Discussion and Committee recommendation regarding Reclassification: Secretary II (Mayor's Office) to Administrative Assistant I 5. ADJOURNMENT S:~,C~PersonnelCom~p02jun 18agen.doc B A K E R S F I E L D DRAFT Alan Tand¥, Ci~ Ma'-~nager Irma Car~on Staff: Alan Christensen Mark Salvaggio AGENDA SUMMARY REPORT SPECIAL MEETING PERSONNEL COMMI'I'FEE Monday, August 27, 2001, 4:00 p.m. City Manager's Conference Room - City Hall 1501 Truxtun Avenue, Bakersfield, CA 1. ROLL CALL The meeting was called to order at 4:03 p.m. Present: Councilmembers Harold Hanson, Chair; Irma Carson; and Mark Salvaggio 2. -ADOPT FEBRUARY 9, 2001 AGENDA SUMMARY REPORT Adopted as submitted. 3. PUBLIC STATEMENTS .4. NEW BUSINESS 1) Report and Committee recommendation on Medical Insurance Renewal Information - Hayden Human Resources Manager Carroll Hayden introduced Tim Beck and Michael Schionning from Buck Consultants, the City's health care consultants. Michael Schionning gave an overview of the 2002 Health Plan Renewal Report. Overall the 2002 premiums for the City's medical, dental, vision and mental health coverages are projected to increase 8.5% or $806,843 over 2001 premiums, which will bring the 2002 annual premiums to $10,342,297. Overall medical premiums are increasing 10.4%, dental premiums are decreasing -5.3%, while the mental health, EAP, vision premiums and FSA program fees are not changing. This increase compares favorably to the increases Buck Consultants are seeing for other clients in the central valley of California. The Blue Cross' overall medical PPO/Rx renewal adjustment is 6.8%, active's premiums are increasing 4.$% and retiree's are increasing 11.6%. DRAFT PERSONNEL COMMITTEE AGENDA SUMMARY REPORT Monday, August 27, 2001 Page -2- Blue Cross' overall HMO renewal adjustment is 14.3% and Senior Secure Medicare Risk premiums have increased 34.4%. Kaiser's HMO premiums are increasing by 9.5% for theactives and the under-65 retirees. Kaiser's Medicare Risk premiums are increasing by 13.24%. PacifiCare Secure Horizons HMO premiums are increasing by 286.6%, almost triple. Blue Cross dental plan is decreasing by -9.4%. The Dedicated Dental premiums are renewing at current rates. Pacific Union Dental premium rates are increasing by 2.8%. Medical Eye Services (MES) Vision and Eyewear Only plans will be renewing at the current rates. It was noted all of the medicare risk premiums are increasing fairly substantially. This is happening in the overall marketplace. Prescription drug increases have continued to be a significant factor in the cost increase for the medical plans. Projected 2001 prescription drug claims are expected to increase by more than 18% this year for both the active and retired employees. Annual prescription drug trends have been averaging between 18% - 25% for the last few years. Carroll Hayden stated staff's recommendation is to renew the health insurance contracts. Chuck Waide commented Buck Consultants have done a very good job for the City this year on the renewal rates. The Insurance Committee met and recommended unanimously to renew the health insurance contracts as presented in the Health Plan Renewal Report by Buck Consultant. Committee member Salvaggio made a motion that the Committee recommend to the Council that we renew the health insurance contracts. Dale Hawley commented this has been a good year, but in the long picture the retirees have concerns that the retiree and active rates are not blended. They have a very small retiree group and if you have one major claim, it significantly affects their premiums. He stated he is not objecting to the recommendation to renew the contracts. Carroll Hayden responded that at the request of the Insurance Committee, Buck Consultants have done a comparison on blended rates. Michael Schionning responded if you actually were to blend the rates this year, the result for the actives would be 32.5% higher than the overall 4.8% being proposed today. Retiree rates would decrease 53.7%. Buck Consultants did not recommend blending the rates. DRAFT PERSONNEL COMMITTEE AGENDA SUMMARY REPORT Monday, August 27, 2001 Page -3- Chuck Waide stated he requested the comparison information from Buck Consultants and they have reviewed it and 'blending the rates would be too high a cost for the Blue and White Collar employees to pay. He has a couple of proposals to'address this issue, which will be discussed during bargaining. It was discussed that the City subsidizes the retires that are. in Blue Cross Fee-for- Service. The City pays 42% of the premiums and they also are provided a years-of- service subsidy. For actives the City pays 80% and the employees pay 20%. New employees hired after April 1996 for Miscellaneous and 1997 for Police Officers will no longer receive the 42% subsidy when they retire. Dale Hawley suggested the retirees give back the 42% subsidy to offset the active's increase and 'have the rates blended. It was discussed that legally you cannot just arbitrarily decide to give back the subsidy. Chuck Waide stated the Insurance Committee, with input from the shop stewards, discussed this issue and voted to table it as blending the rates is not feasible. Committee Chair Hanson expressed that to blend rates and raise premiums on young families with children just entering the work force would create a hardship. The Committee voted unanimously to approve staff's and the Insurance Committee's recommendations to renew the health insurance contracts as presented in the Health Plan Renewal Report by Buck Co.nsultants. Staff will forward the amendments to renew the Health Insurance Contracts to the City Council for approval. 2) Discussion to consider allowing the Retiree Representative voting status on -the Insurance Committee - Hayden The City Attorney's Office provided an opinion that under 'the current arrangement, the retirees cannot be members of the Insurance Committee. Each of the MOU's for the various bargaining units of the City employees and the salary resolution for general supervisory, police supervisory and managements units contains identical language on the composition of the Insurance Committee. That language provides "The Committee shall consist of representatives from each Unit and the City." The retirees are not a unit. Additionally, any change to the composition of the Insurance Committee would be a "meet and confer" item necessitating bargaining with each unit. Committee member Carson spoke about the retirees and asked why they could not be considered a bargaining,unit on the health insurance issue. Bart Thiltgen responded, a bargaining unit as described in State Law is agroup of regular employees. The retirees are no longer employees. DRAFT AGENDA SUMMARY REPORT Monday, August 27, 2001 Page -4- Committee member Carson asked, if we wanted the retiree group to have a voting member on the Insurance Committee, could we do it. Alan Tandy responded, he believed City staff has no objection, but Chuck Waide representing the bargaining units has indicated-he has issues. Chuck Waide stated he takes issue in that this is a long-standing agreement they have had for a number of years on how we are going to handle the benefit levels. An agreement was reached with the City a number of years ago and placed in the MOUs. He stated ~it is inappropriate for a Council Committee to even be discussing it at this point without first coming baok to the unions for negotiations. Committee .member Carson expressed that it does not seem fair that the retirees would not .be included and asked why the unions would be opposed to just one retiree being on the Insurance Committee? Chuck Waide responded, it was agreed we would have a retiree representative sit in as an advisor to the committee on retiree issues. The retiree advisor does not have voting rights, nor have they ever had voting rights, under the agreement between the' City and the Unions. 'For benefit purposes, the unions are very interested in what the retirees get, as all employees are going to be there. Part of the union's role is to negotiate retiree benefits. Margaret Ursin spoke about the formation of the Insurance Committee and their role. She also stated until last year, they did not know their retiree advisory person sitting on the Committee had no vote. Carroll Hayden stated she met with Mr. Hawley and Mr. Deem when they were appointed to the Insurance 'Committee and explained their advisory roles. Jim Deem spoke about serving on :the Insurance Committee, his status on the Committee and not being able to vote. Committee .member Salvaggio express that unfortunately we have had a misunderstanding, which should have been clarified years ago. We now have the information that clarifies the issue. Richard Watkins spoke about his experience serving on the union and the Insurance Committee and made a suggestion if information comes out of the Committee, the retirees recommendation be noted. Chuck Waide said it would change the way the Insurance Committee functions and would call for a roll call vote. It was noted there are no written summaries for these meetings, only a vote. Due to legal issues, the Personnel Committee took no action and the issue was returned to the Insurance Committee. DRAFT AGENDA SUMMARY REPORT Monday, August 27, 2001 Page -5- 5. ADJOURNMENT The meeting adjourned at 5:02 p.m. Attendance staff: City Manager Alan Tandy; City Attorney Bart Thiltgen; Assistant City Manager Alan Christensen; Finance Director Gregory Klimko; Human Resources Manager Carroll Hayden; and Assistant City Attorney Bob Sherfy Others present: Michael Schionning.and Tim Beck from Buck Consultants; Chuck Waide and Denny Haynes, Central California Association of Public Employees (CCAPE); and ~Retirees: Dale Hawley, Richard Watkins, Jim Deem and Margaret Ursin. cc: Honorable Mayor and City Councilmembers P:\draftp01aug27summary.wpd BAKERSFIELD MEMORANDUM April 30, 2002 TO: Carroll Hayden, Human Resources Manager FROM: Janet McCrea, Human Resources Supervisor SUBJECT: Secretary II - Mayor's Office Classification Audit At the request of Mayor Harvey Hall, I have conducted a classification audit of the Secretary II position in the Mayor's Office occupied by Natalie Welty. The following areas were identified as major responsibilities of the Secretary II position: · Maintains complex calendar for the Mayor · Promotes positive public relations for the Mayor's Office · Writes speeches, proclamations and correspondence for the Mayor · Administers the Mayor's Office · Coordinates the Mayor's committees In addition to conducting a desk audit on April 11, 2002, I have also compared the Secretary II in the Mayor's Office to other Secretary II's and Administrative Assistant I/II's throughout the City. The Administrative Assistant classification has been reserved for the largest and/or most complex City departments with significant levels of responsibility and a large span of control: · Attorney's Office (II) · City Manager's Office (I) · Police Department (II) · Public Works Department (II) A number of characteristics differentiate the Administrative Assistant classification from those responsibilities assigned to a Secretary: · Extensive Mayor and City Council contact · Maintenance of executive calendar · Independent judgement · Self-initiated project research · Budget · Administrative reports · Media contact P:\CLASSIF\Secretary II - Mayor's Office.wpd 1 Although a Secretary may perform some of the tasks listed above, it is the frequency and complexity of the assignments that differentiate Administrative Assistants. FINDINGS It was a pleasure to spend the morning with Natalie at her workstation and get a first-hand look at her job. I was very impressed with hei' dedication and hard work. Natalie is assigned a significant level of responsibility as follows: Maintains complex calendar for the Mayor Natalie maintains a calendar for the Mayor that includes both City and Hall Ambulance Company meetings/events. In doing so, she and the Administrative Assistant at Hall Ambulance coordinate his complex schedule. In addition to scheduling, Natalie anticipates what the Mayor will need for each scheduled meeting/event, and prepares and assembles the requisite materials. At times, she must prepare several days in advance if the Mayor is going to be out of the office. With up to eight events in one day, the preparation can be quite complex including speeches, proclamations, certificates, gifts, keys to the City, agendas, minutes, backup material, etc. The Mayor relies on her to furnish complete information without his prompting. Promotes positive public relations for the Mayor's Office As Secretary to the Mayor, Natalie comes in contact with a wide variety of business leaders, government officials, foreign dignitaries, etc. The City of Bakersfield has three Sister Cities: Wakayama, Japan; Cixi, China; and Minsk, Belarus. Natalie coordinates local activities for these programs several times per year. Foreign dignitaries include ambassadors from other countries. In screening calls and visitors for the Mayor, Natalie must be knowledgeable in a number of areas including City policies, City departments, etc. Natalie also determines who will be granted access to the Mayor and offers alternatives to those who are denied. These interactions must be handled with skill and diplomacy to promote positive relations. Writes speeches, proclamations and correspondence for the Mayor Natalie writes a large number of the Mayor's speeches. In 2001, the Mayor gave 70 speeches and a large number of those were written by Natalie. Natalie is responsible for writing speeches where research is required. For example, speeches have included the Caesar Chavez Celebration for which she wrote a speech on "innovation," the National Association of Social Workers which she researched on the Internet, and a press conference for Kevin Harvick which she researched bio information from Mesa Matin. Most of the speeches are used by the Mayor as written by Natalie with few or no changes. Natalie also writes press releases, proclamations and PSA's. Administers the Mayor's Office Natalie oversees the administration of the Mayor's Office. This includes being in charge of a full- time temporary employee, monitoring the budget to stay within allocations, preparing administrative reports, preparing correspondence and handling the recent office renovation including deciding which furniture to order, etc. P:\CLASSIF~Secretary II - Mayor's Office.wpd 2 The Mayor is out of the office a large part of the time attending meetings, press conferences, speaking and other community engagements and therefore Natalie has to work independently to ensure smooth operation. Recently, Natalie prepared and signed a letter to Senator Costa for the Mayor regarding support ora project. This was prepared in the Mayor's absence on a rush basis for Senator Costa's deadline. Natalie knew the Mayor's position, wrote the correspondence accordingly, and researched any political implications with the City Manager's Office. Natalie also wrote a letter from the Mayor to the Governor in support of Bakersfield College. Natalie prepared based on a newspaper article the Mayor gave her. It was signed with no changes. In addition, Natalie has access to politically sensitive information and has to know what she can and cannot release. Coordinates the Mayor's committees The Mayor has three committees for which Natalie acts as secretary including the Mayor's Scholarship Committee, the Mayor's Youth Advisory Council, and the Youth Development Coalition. Natalie is responsible for preparing agendas and minutes for these committees. She also serves as an advisor with Chief Rector and Laura Arnold on the Youth Advisory Council. Natalie assisted the Mayor is establishing the Mayor's Scholarship Committee in 2001. This involved starting from the ground up, coordinating meetings, putting together forms and information documents to award an approximate 27 scholarships per year from the Mayor's donated salary. Committee members include government officials.and local business leaders. For instance, public sector members include Pete Parra, Kern County; Larry Rhoades, Probation; Chief Matlock, City of Bakersfield; Dr. Gene Fuller, BCSD; and Dr. Marla Iyasere, Cal State Bakersfield. Local business leaders include Jim Burke, Morgan Clayton, Bob Ortiz, Ginger Moorhouse, Tom Paul, Pat DeMond and Bob Tafoya. RECOMMENDATION Natalie works independently to provide a high level of administrative support to the Mayor. As the Mayor conveyed in our April 30, 2002 meeting, Natalie must constantly meet new challenges. The Mayor considers Natalie an "extension of the Mayor" and has no worry about being represented incorrectly. Often, the Mayor does not have time to review the speeches Natalie writes prior to actual delivery. The level of responsibility assigned by Mayor Hall is commensurate with the existing Administrative Assistants. Therefore, I recommend reclassifying her position from Secretary II to Administrative Assistant I. This recommendation is consistent with the historical classification of this position. Prior to May 1990, this position was classified as an Administrative Aide (pre-January 1993 title of Administrative Assistant). The position was reclassified to Secretary I because the Mayor at that time was a "hands-on" Mayor who did not assign any administrative functions, and managed the office and related projects himself. P:\CLASSIF~Secretary II - Mayor's Office.wpd 3 CITY OF BAKERSFIELD CLASS SPECIFICATION: 22010 UNIT: WHITE COLLAR EEO4: PARA-PROFESSIONALS CLASS TITLE: ADMINISTRATIVE ASSISTANT I CLASS SUMMARY: Under direction, performs difficult, and often sensitive and confidential secretarial and office administrative duties for the City Manager or Department Head; oversees a small group of office support staff in a lead capacity. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of all positions in the class. They are descriptive, not limiting. Essential Duties: As directed, oversees the work of assigned permanent and temporary staff; assists in establishing goals and objectives for the organizational unit to which assigned; may compile budget figures and assist in administering and monitoring the annual budget; maintains unit personnel records and coordinates the administration of annual performance appraisal process for the unit; may oversee and monitor routine department purchasing functions; researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations; provides information to the public or to City staff that may require the use of judgment and the interpretation of policies, rules or procedures: organizes and maintains departmental files; types correspondence, reports, agendas, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a personal computer; proofreads and reviews materials for accuracy, completeness, and compliance with policies and regulations; enters and retrieves data and compiles reports from on-line or personal computer systems: attends to a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date; receives and screens visitors and telephone calls, providing information which mat require sensitivity and use of independent judgment; maintains an executive calendar, coordinating and scheduling meetings, by screening requests, and ensuring effective time management; may sort, prioritize and route incoming mail or determine appropriate action to be taken. DISTINGUISHING CHARACTERISTICS: This is the journey-level class in the secretarial, administrative support series. Duties include the performance of difficult and sensitive office administration work in support of the City Manager or a Department Head. This class is distinguished for Administrative Assistant II in that the latter exercises a greater degree of independent judgement due to the scope of assigned duties and responsibilities. QUALIFICATION GUIDE: Knowledge of: Basic organization and function of public agencies, including the roles of City Manager, department heads, elected City Council, and appointed boards and commissions, City ordinances, polices, and operating procedures; office administration practices; basic budgetary practices and business arithmetic; proper format for typed materials; record keeping, filing methods, and purchasing procedures; basic business data processing procedures and the use of word processing and spreadsheet software; correct English usage, including spelling, grammar, and punctuation. CLASS TITLE: ADMINISTRATIVE ASSISTANT I(continued) 22010 Ability to: Read and interpret rules, policies and procedures; maintain office files; compose routine correspondence from brief instructions; use initiative and sound judgment within established guidelines; operate standard equipment, including a personal computer and centralized telephone equipment; type accurately at.a rate of 50 net words per minute; establish and maintain effective working relationships; maintain sensitive and confidential information. Trainine and Experience: A typical way of obtaining the knowledge, skills, and abilities outlined above is: Graduation from high school, or G.E.D. equivalent; five years of advanced secretarial or office administrative experience, of which one year must be at a department/division secretary, or above. Physical Conditions or Special Working Conditions: Standard office environment and working conditions. 12/92 Approved by Miscellaneous Civil Service Board: December 15, 1992 Approved by the City_ Council: January 6, 1993 CLASS TITLE: ADMINISTRATIVE ASSISTANT H (continued) 22020 QUALIFICATIONS GUIDE: Knowledue of: City organization, policies, ordinances, and operating procedures; office administrative and management practices and procedures; basic functions of public agencies, including the role of City Council, appointed bom:ds and commissions; proper form for typed materials; basic budgetary practices and business arithmetic; correct English usage, including spelling, grammar, and punctuation; basic business data processing principles; personal computer operation including word processing and spreadsheet software; record keeping, filing methods, and purchasing procedures. Ability to: Assist in planning, assigning, and reviewing, the work of others; set priorities and meet critical deadlines; train others in work procedures and performance standards; read and interpret rules, policies and procedures; maintain office files; compose routine correspondence from brief instructions; use initiative and sound judgement within established guidelines; operate standard office equipment, including a personal computer and centralized telephone equipment; type accurately at a rate of 50 net words per minute; establish and maintain effective working relationships; maintain sensitive and confidential information. Trainiw, and Experience: A typical way of obtaining the knowledge, skills, and abilities outlined above is: Graduation from high school, or GED equivalent; six years of advanced secretarial or office administrative experience, of which one year must be at a department/division-level secretary or above. Promotion to Administrative Assistant II: Promotion is made on a merit basis, without examination, one year after appointment to fifth salary step, subject to recommendation by the department head and approval by the Human Resources Manager. Physical Conditions or Special Working Conditions: Standard office environment and working conditions. 12/92 Approved by the Miscellaneous Civil Service Board: December 15, 1992 Approved by the City Council: January 6, 1993 CITY OF BAKERSFIELD · CLASS SPECIFICATION: 22020 UNIT: ' WHITE COLLAR EEO4: PARA-PROFESSIONALS CLASS TITLE: ADMINISTRATIVE ASSISTANT H CLASS SUMMARY: Under direction, performs varied, difficult, and often sensitive and confidential secretarial and office administrative duties for the City Manager or a Department Head; oversees a small group of office support staff in a lead capacity. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of all positions in the class. They are descriptive, not limiting. Essential Duties: Assists in planning, assigning, and reviewing the work of assigned permanent and temporary staff; trains staff in work procedures, set priorities, and follows up to ensure accurate and timely completion of assigned work; assists in the selection of the office staff; assists in establishing goals and objectives for the organizational unit to which assigned; may compile budget figures and assist in administering and monitoring the annual budget; maintains unit personnel record and coordinates the administration of annual performance appraisal process for the unit' may supervise and monitor routine department purchasing functions; researches and assembles information from a variety of sources for the completion of forms of the preparation of reports; makes arithmetic or statistical calculations; provides information to the public or to City staff that may require the use of judgement and the interpretation of policies, rules or procedures; organized and maintains departmental files; types correspondence, reports, agendas, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a personal computer; proofreads and reviews materials for accuracy, completeness, and compliance with policies and regulations; enters and retrieves data and compiles reports from on-line or personal computer systems; attends to a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information and keeping reference materials up to date; receives and screens visitors and telephone calls, providing information which may require sensitivity and independent judgement; maintains an executive calendar, coordinating and scheduling meetings, screening requests, and ensuring effective time management; may sort, prioritize and route incoming mail or determine appropriate action to be taken. DISTINGUISHING CHARACTERISTICS: This is the senior-level class in the secretarial office administrative support series. Responsible for assisting in the planning, assigning and reviewing the work of office support staff. Duties include the performance of difficult, diverse, and sensitive office administration work in support of City Manager or Department Head. This class is distinguished from Administrative Analyst I in that incumbents are required to exercise a greater degree of independent judgement. CITY OF BAKERSFIELD CLASS SPECIFICATION: 26490 UNIT: WHITE COLLAR EEO4: OFFICE/CLERICAL CLASS TITLE: SECRETARY II CLASS CHARACTERISTICS: Under general supervision, is responsible for performing advanced secretarial and varied clerical work of considerable difficulty, responsibility, and complexity; and performs other work as required. EXAMPLES OF DUTIES: Transcribes difficult recorded dictation consisting of reports, statements, letters, articles, and memoranda; independently composes correspondence for signature or signs correspondence for the departmental official; maintains standard and confidential files; reviews and approves outgoing correspondence; screens calls, callers, and correspondence; determines matters and materials requiring attention by the official or routes calls, persons, or materials to appropriate units or persons for disposition; arranges appointments; assigns or processes general office matters independently; prepares contracts and agreements and keeps track of contracts through the various stages; supervises the issuance of various permits and licenses; prepares a variety of statistical, financial, and general reports; maintains complex financial, personnel, payroll, and other records in conformity with established requirements; acts as secretary to committees or commissions and assumes responsibility for the conduct and control of varied related activities resulting from such assignments. MINIMUM QUALIFICATIONS: Training and Experience: Graduation from high school or attainment ora satisfactory score on a G. E. D. test, supplemented by course work in business practices and bookkeeping, and four years clerical experience of progressively responsible nature and some supervisory experience or an equivalent combination of training and experience which provides the capabilities to perform the described duties. Knowledee, Abilities, and Skills: Considerable knowledge of business English, spelling, punctuation, and commercial arithmetic; considerable knowledge of modem office practices, procedures, and equipment; considerable knowledge of the organization, regulations, procedures and services of the department to which considerable knowledge of modem recordkeeping practices and of basic accounting. Ability to make a variety of mathematical computations and tabulations rapidly and accurately; ability to keep complex records, to assemble and organize data, and prepare reports from such records; ability to anticipate official requirements and to prepare and assemble materials and alternative actions relating to general operating problems; ability to supervise clerical work and to make decisions in accordance with laws rules and regulations in the assigned area. Skill in the operation and care of a typewriter, word processor, or personal computer and in the rapid and accurate transcription of recorded dictation; skill in typing 50 net words per minute. Promotion to Secretary_ II: Promotion to Secretary II from Secretary I is made on a merit basis, without examination, one year after appointment to fifth salary step, subject to recommendation by the department head and approval by the Director of Personnel. Approved by the City Council: August 8, 1990 Approved by the Miscellaneous Civil Service Board. June 19, 1990 CHARTER .... a referendum at any municipal election, change the salary performance of the duties outlined above, except for the ') of members of the Council.* regular salary paid to the Mayor by the City. On any and all legislative matters, the Mayor shall * Increased to $100. l~r month, see Section 2.68.010. VOte only in case of a tie vote of the Council. (e) The Mayor shall perform the duties of the office Meetings of the Council of Mayor as set forth in this Charter and, as of the f'u'st Section 19. On the second regular meeting following day of the month following the effective date of this the General Municipal Election, the newly elected and amendment, shall receive an annual salary of Twenty-four qualified Council members shall assume the duties of Thousand Dollars, payable in equal monthly installments, their office. Any four Council members or the Mayor except as hereinafter provided. At the beginning of each may call special meetings of the Council upon notice to fiscal year, the Council shall approve appropriate funds each member. Such notice shall state the subjects to be for the reception and entertainment of public guests by considered at the meeting, and no other subjects shall be the Mayor. there considered. All meetings of the Council shall be (d) An office in the City Hall shall be provided for public except those meetings exempted by law from the Mayor for the conduct of his official duties. (Amend- being open to the public, and any citizen shall have ed November 3, 1964) access to the minutes and records thereof at all reasonable (e) The Mayor shall be provided with a fulltime : times, position providing secretarial and administrative services, The Council shall determine its own rules and order the salary for which shall be set by the Council, commen- of business, appoint its own committees and shall keep surate with the salaries for other similar positions. a minute book of its proceedings. (Amended March 3, (0 The Mayor shall be a resident of the City and a 1981) qualified elector at the time nomination papers areissued. In all other respects, his qualifications shall be as set Mayor and Vice-Mayor of Council forth in Section 17 of this Charter. (Amended March 3, Section 20. (a) Notwithstanding any other provision 1981) of this Charter to the contrary, the provisions of this (g) The office of Mayor shall be f'n'st in order of ..~ section shall govern as to the office of Mayor. The May- precedence on the municipal ballot and shall be separate- .~ or shall be elected by the qualified electors of the City ly designated. .... and shall hold his office four years from and after the (la) Ail nominating petitions for the office of Mayor first Monday of January subsequent to his election, and shall be filed with the City Clerk within the time pre- until his successor is elected and qualified, unless sooner scribed by the California Elections Code governing nomi- removed from office by recall or otherwise. Except as nation for any elective office of cities. otherwise provided by this Charter or by ordinance here- (i) The form of declaration of candidacy, the nomi- after enacted, the mode of nomination and election of the nation petition and the requirements of certificate, shall Mayor shall be the same as set forth in the Elections be substantially the same required by the California Elec- Code and Government Code of the State of California for fions Code for other elected officers of the City. nomination and election of Councilmembers. (,j) Following a general municipal election at the first (b) The Mayor shall be the official head of the City meeting and upon assuming the duties of the office of : for all legislative policy and ceremonial purposes, and Councilman, each new Council shall elect one of its shall execute all legal instruments and documents, and members Vice-Mayor of the Council. (Amended Novem- shall preside at all meetings of the Council. The Mayor ber 3, 1964) shall not be vested with administrative authority and shall (lc) During the temporary absence or disability of the not in any way interfere with the activities and authority Mayor, the Vice-Mayor of Council shall act as Mayor pro of the City Manager, nor shall the Mayor use the authori- tempore, without pay, for a period not to exceed thirty ty of that office to direct the activities of any department consecutive days. Thereafter, said Mayor pro tempore head or any employee of any department of the City. As shall receive per diem pay to be deducted and based upon one of the duties, the Mayor shall promote and increase the monthly installments of compensation provided for the economic and industrial base of the City, in eoopera- the Mayor until duly qualified Mayor shall again resume fion with any existing economic development agencies or his official duties, at which time he shall again receive organizations. The Mayor shall not receive additional his monthly installments, or his pro rata share thereof, as compensation, from the City or from others, for the the case may be. (Amended November 3, 1964) C-3