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HomeMy WebLinkAbout04/02/1996 B A K E R S F I E L D Alan Tandy, City Manager Jacquie Sullivan, Chair Staff: John W. Stinson Patricia J. DeMond Mark Salvaggio AGENDA SUMMARY REPORT PERSONNEL COMMITTEE MEETING Tuesday, April 2, 1996 4:15 p.m. City Manager's Conference Room 1501 Truxtun Avenue Bakersfield, CA 93301 1. ROLL CALL Call to Order 4:25 p.m. Present: Councilmembers Jacquie Sullivan, Chair; Patricia J. DeMond; and Mark Salvaggio 2. APPROVAL OF DECEMBER 18, 1995 MINUTES Approved as submitted. 3. PRESENTATIONS .. None 4. PUBLIC STATEMENTS None 5. DEFERRED BUSINESS None APPROI/ED AS SUBI. IITTI~ SI~P'I'EI~I~R 24, 1996 SUMMARY~[~PORT AGENDA PERSONNEL COMMITTEE Tuesday, April 2, 1996 Page ,-2- 6. NEW BUSINESS A. HEALTH CARE CONSULTANT The Personnel Committee met to review the proposed agreement for the City's Health Care Consultant. Staff presented a brief overview of the proposed scope of work. Staff indicated that the proposed two-year agreement includes the consultant's basic annual activities such as: benefits planning, renewal negotiations, miscellaneous consulting for specialized benefit issues, and meetings with staff, employees and the City Council. The annual fee for this work would be $33,000 plus up to $1,000 for travel and lodging each year. The Committee discussed the selection of the Health Care Consultant, and expressed satisfaction with the work performed by Mr. Kaighan and Godwins Booke and Dickenson on behalf of the City. Councilmember Rowles had requested that the Committee review the marketing of the health plans when this item was referred to Committee. Staff and the Consultant noted that it has been four years since the plans were marketed. They expressed some concerns about marketing the plans for 1997 due to the anticipated changes to the retiree medical rates this July. There is likely to be a significant shift in enrollment patterns which could affect the marketing effort. In addition, to possibly change providers in such a short time frame relative to when other plan changes (such as retirees moving to HMO plans or to the Medicare Risk plans) are being implemented could be very disruptive and confusing to plan participants. It was recommended that a strategy and time line be developed to market the Fee-for-Service, HMO, Prescription Drug and Dental plans starting in the first quarter of 1997 with an implementation date of January 1998. This work would be included in the second year of the agreement with the consultant and would be an additional $57,000. Due to current two-year rate guarantees for mental health benefits and the limited market of vision plan providers, the decision to market the mental health and vision plans can be delayed for consideration at a later time and is not included in this proposal or fee. These plans could be considered again prior to beginning the marketing effort and included if necessary. This proposed marketing strategy and time line would provide adequate time to communicate with the Joint Employee/City Insurance Committee and the Council to identify desirable plan options to be considered; identify potential providers; develop specifications; review, analyze and evaluate proposals; make final recommendations to the City Council for consideration; communicate any plan or provider changes to employee/retiree groups; and provide review of the process by the Personnel Committee. AGENDA SUMMA;RY~PORT PERSONNEL COMMITTEE Tuesday, April 2, 1996 Page -3- The Committee voted unanimously to recommend the Council approve the two-year agreement with Godwins, Booke, and Dickenson to include the basic annual consulting activities, travel and lodging expense and the marketing of the Fee-for- Service, HMO, Prescription Drug and Dental plans starting in the first quarter of 1997 with an implementation date of January 1998. 7. ADJOURNMENT The meeting was adjourned at 6:00 p.m. Staff present: Assistant City Manager John W. Stinson; Chief Assistant City Attorney Bob Sherfy; and Human Resources Manager Carroll Hayden. Others present: Herb Kaighan, Health Care Consultant cc: Honorable Mayor and City Council JWS:jp