HomeMy WebLinkAboutRES NO 024-01RESOLUTION NO. 0 12 4 ' 0 1
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO THE
SECTION 34090 ET SEQ. OF THE GOVERNMENT CODE OF
THE STATE OF CALIFORNIA - FINANCE DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority to destroy
certain obsolete City records, and a copy of said list of records is attached as Exhibit "A"; and
WHEREAS, such records are more than two (2) years old; and'
WHEREAS, said request has been approved by the City Attorney in accordance with the
procedures and requirements of the City and Section 34090 et seq. of the California Government
Code.
NOW, TItEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield that
pursuant to Section 34090 et. Seq. of the Government code of the State of California, approval is
hereby given to destroy obsolete records listed on said Exhibit "A" upon written approval of the
City Attorney.
.......... O00 ..........
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council
of the City of Bakersfield at a regular meeting thereof held on FEB 2 8 2001 , by the
following vote:
AYES: COUNCILMEMBER CARSON, BENHAM, MACGARD, COUCH, HANSON, SULLIVAN, SALVAGGIO
NOES: COUNCILMEMBER I"J 0 {,3 ~_
ABSTAIN: COUNCILMEMBER
ABSENT: COUNC]LMEMBER
and Ex Off~o Clerk
CITY
CLERK
of the Council of the City of
Bakersfield
APPROVED FEB 28 2001
~I~ERYo ~ {~eLpi t y of Bakersfie~dd
APPROVED as to form:
BAR~. THILT(~
City Attorney of the City of Bakersfield
EXHIBIT 'A'
The following is a list of documents the Finance Department is proposing to destroy:
Fiscal Year
1994 - 95 & Prior
1994 - 95 & Prior
ACCOUNTS PAYABLE
Accounts Payable Claim Vouchers & Invoices
Cancelled Accounts Payable Checks.
PAYROLL DOCUMENTS
1989 - 90 & Prior
1989 - 90 & Prior
1994 - 95 & Prior
1994 - 95 & Prior
1994 - 95 & Prior
1994 - 95 & Prior
1994 - 95 & Prior
Time Reports
Terminated Employee Files
Canceled Payroll Checks
Deduction Reports
Deferred Compensation Reports
United States Savings Bond Reports
Vacation, Sick Leave, Comp. Time, and Holiday Reports
RECEIVABLES
1994 - 95 & Prior
1994 - 95 & Prior
Final Billings Registers; Aging Schedules & Transaction Reports:
Commercial Refuse, Sewer Surcharge, Residential Refuse, Outside
Sewer, Special Refuse, Airpark, Hazardous Materials, and Other
Miscellaneous Receivables.
Adjustments, Transfers and Refunds.
FINANCIAL DOCUMENTS
1994-95 & Prior
1980-81 & Prior
1980-81 & Prior
Report of Monies Collected
General Ledger Joumal Vouchers
Appropriation, Expense & Ledger Detail Worksheets
TREASURY DOCUMENTS
1994 - 95 & Prior
1994 - 95 & Prior
1994 - 95 & Prior
1994 - 95 & Prior
Daily Treasurer's Reports
Business License Records
Cash Receipt Books & Records
Investment Confirmations
PURCHASING DOCUMENTS
1994 - 95 & Prior
1992 - 93 & Prior
1997 - 98 & Prior
1997 - 98 & Prior
Purchase Orders - Goldenrod Copy
Formal Bids
Annual Contracts
Requisitions