HomeMy WebLinkAboutRES NO 117-98(1)RESOLUTION NO. 117-98(1)
AMENDMENT NO. I TO RESOLUTION NO. 117-98
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE
CITY RECORDS, DOCUMENTS, INSTRUMENTS, BOOKS
AND PAPERS, PURSUANT TO SECTION 34090 ET SEQ. OF
THE GOVERNMENT CODE OF THE STATE OF
CALIFORNIA (PUBLIC WORKS DEPARTMENT).
WHEREAS, the Public Works Department has a certain records retention schedule;
and
WHEREAS, a request has been ma:ie by the Public Works Department for authority
to destroy certain obsolete City records in accordance with its records retention schedule;
and
WHEREAS, said request has been approved by the City Attorney and is in
accordance with the procedures and requirements of the City and Section 34090 et seq.
Of the California Government Code.
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Bakersfield
that pursuant to Section 34090 et seq. of the Government Code of the State of California,
approval is hereby granted for the Public Works Department's destruction of the items
listed in Exhibit "A", and upon written approval of the City Attorney, and for the continued
destruction of such listed items in accordance with the prescribed time periods set forth
in the Public Works records retention schedule and upon written approval of the City
Attorney.
.......... 000 ..........
Page 1 of 2
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the
Council of the City of Bakersfield at a regular meeting thereof held on
OCT 0 7 ~ , by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEMBER CARSON, DEMOND. SMITH, MCDERMOTT, ROWLES, SULLIVAN, SALVAGGIO
COUNCILMEMBER ./~/0/') E-
COUNCILMEMBER ,~ O r~ ~
COUNCILMEMBER ,N ~ Y~ ~.-
APPROVED
OGT o I ~
CITY CLERK and Ex Offi~.,b Clerk of the
Council of the City of Bakbrsfield
By
'N(N ,- //
Mayor
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
ROBERT M. SHERFY /,~/
Chief Assistant City Attorney
Attachments:
Exhibit "A"
S:~COONClL~ResoslPWRecordDestr uct wpd
September 16, 1998
Page 2 of 2
Exhibit "A"
PUBLIC WORKS DEPARTMENT
DESTRUCTION SCHEDULE
I
DESTROY RECORDS UP TO AND INCLUDING 6/30/96:
ALL ACCOUNTING AND BUDGET WORKSHEETS
CITIZEN COMPLAINT/RESPONSE FILES
CLAIM VOUCHERS / P.O.'S / INVOICES
FIELD OPERATIONS-PRE/POST TRiP BOOKS & TICKETS
FIELD OPERATIONS-ROUTE SCHEDULES
FUEL TICKETS/RECEIPTS
ADMIN ENGINEERING CONSTRUCTION/ TRAFFIC GENERAL STREETS EQUIPMENT WASTEWATER SOLID
SERVICES SERVICES SURVEY ENGINEERING SERVICES WASTE
MEMOS / CORRESPONDENCE / READING FILE (INCOMING
& OUTGOING) EXCEPT LANDFILL CORRESPONDENCE
MONTH END REPORTS
PAYROLL HOURS WORKED VERIFICATION REPORT
PERIODICALS
PERSONNEL PAYROLL REQUESTS, SICK LEAVE
ACCRUAL, & VACATrON REPORTS
RECEIPT AND DEPOSIT BOOKS
REFUSE AND RECYCLING DAILY SERVICE RECORDS
SAFETY MEETING SIGN-UP SHEETS
SEMINAR HANDOUTS
SENIOR CITIZEN REFUND FORMS
SERVICE REQUEST FORMS - 2ND CART REQUESTS
SERVICE REQUEST FORMS - CART EXCHANGES
SERVICE REQUEST FORMS - CART REPLACEMENTS
SERVICE REQUEST FORMS - COMPLAINTS
SERVICE REQUEST FORMS - NEW SERVICE
SERVICE REQUEST FORMS - RESTARTS
SMOG TESTS
STREET PERMITS
SUBDIVISION CHECK PRINTS
TELEPHONE USAGE RECORDS
TEMPORARY AND FORMER EMPLOYEE FILES
TIME ALLOCATION REPORTS
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X
X
X
X X X X X X X X X
X
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X
X X X X X X X X X
X X X X X X X X X
X
X
X
X
X X
X
X
X
X
X
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
Page 1 of 2 Pages
PUBLIC WORKS DEPARTMENT
DESTRUCTION SCHEDULE
I
DESTROY RECORDS UP TO AND INCLUDING 6/30/93:
AD HOC MINUTES
AGREEMENTS
ALL GREENWASTE FACILITY CORRESPONDENCE
AMENDMENTS
CIP REPORTS
COMMERCIAL & RESIDENTIAL BILLING RECORDS
FEE CALCULATION WORKSHEETS
METRO MEETING MINUTES
MISCELLANEOUS SUPERVISOR REPORTS
PLANT MONITORING RECORDS
PRETREATMENT RECORDS
REQUESTS FOR QUALIFICATIONS / PROPOSALS
RESOLUTIONS
SWAC MEETING MINUTES
ADMIN ENGINEERING CONSTRUCTION/ TRAFFIC GENERAL STREETS EQUIPMENT WASTEWATER SOLID
SERVICES SERVICES SURVEY ENGINEERING SERVICES WASTE
X X X
X X
X X
X
X X
X X X X
X
X X X X X X X X X
X
X
X
X X
X
DESTROY RECORDS UP TO AND INCLUDING 6/36/88:
EMPLOYEE TIME CARDS/SHEETS
EMPLOYEE TIME CLOCK CARDS
STREETS & ALLEYS RESURFACING OR SEALED
SUPERVISOR DIARY
X X X X X X X
X X X X X X X
X
X
X
X
Page 2 of 2 Pages