HomeMy WebLinkAboutRES NO 108-08RESOLUTION NO. ~, ~ g r ~ g
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
THE SECTION 34090 ET SEQ. OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA - FINANCE
DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority to
destroy certain obsolete City records, and a copy of said list of records is attached as
Exhibit "A"; and
WHEREAS, such records are more than five (5) years old; and
WHEREAS, said request has been approved by the City Attorney in accordance
with the procedures and requirements of the City and Section 34090 et seq. of the
California Government Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
that pursuant to Section 34090 et. Seq. of the Government code of the State of Califomia,
approval is hereby given to destroy obsolete records listed on said Exhibit "A"upon written
approval of the City Attorney.
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HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Council of the City of Bakersfield at a regular meeting thereof held on JUL 1 6 2008
by the following vote:
yes• Council Member (',OJ~~o~n , a a ~~~~,p L~-C_-~ ~ ~pyy~~l'1 A ~ , , ~~,~"1 ~ ~j IJ rl9lU
oes: Council Member i'L6r.~Q
Abstain: Council Member ~/401~Q
Absent: Council Member Vl,C7Y~-~
A-ss~ ~ CITY CLERK AND E FICIO of the
Council of the City of akersfield
APPROVED _JUL 1 6
Mayor
HALL
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
By
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CITY OF BAKERSFIELD
CONSENT OF CITY ATTORNEY
FOR DESTRUCTION OF RECORDS
FINANCE DEPARTMENT
Pursuant to Government Code Section 34090, the records described in Exhibit "A,"
attached hereto, shall be destroyed.
Dated: May 6, 2008
--~;YItGINIA GENNARO
City Attorney for the
City Of Bakersfield
S:\Admin\Records DestructionWttnyConsentforDestruction.doc
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EXHIBIT A
The following is a list of documents the Finance Department is proposing to destroy:
Fiscal Year
(and years prior toy
ACCOUNTS PAYABLE
2002 - 03 Accounts Payable Claim Vouchers & Invoices
2002 - 03 Cancelled Accounts Payable Checks
2002 - 03 Journal Vouchers (paper only)
PAYROLL DOCUMENTS
2002 - 03 Canceled Payroll Checks
2002 - 03 Deduction Reports
2002 - 03 Deferred Compensation Reports
2002 - 03 United States Savings Bond Reports
2002 - 03 Accrual Reports
2002 - 03 Benefit Registers
2002 - 03 Hours Proof
2002 - 03 Tax Registers
2002 - 03 ABT Registers
2002 - 03 Payroll Registers (paper only)
2002 - 03 Terminated employee folders
RECEIVABLES
2002 - 03 Final Billings Registers; Aging Schedules & Transaction Reports:
Commercial Refuse, Sewer Surcharge, Residential Refuse,
Outside Sewer, Special Refuse, Airpark, Hazardous Materials, and
Other Miscellaneous Receivables.
2002 - 03 Adjustments, Transfers and Refunds.
TREASURY DOCUMENTS
2002 - 03 Report of Monies Collected
2002 - 03 Daily Treasurer's Reports
2002 - 03 Business License Records
2002 - 03 Cash Receipt Books & Records
2002 - 03 Investment Confirmations
2002 - 03 Transient Occupancy Reports
2002 - 03 Bingo Statements
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PURCHASING DOCUMENTS
2002 - 03 Purchase Orders
2002 - 03 Annual Contracts
2002 - 03 Requisitions
PROPERTY MANAGEMENT
2002 - 03 Real Property Appraisals
2002 - 03 Acquisition & Disposition Files
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