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Home My WebLink About04/30/2007• B A K E R S F I E L D Ken Weir, Chair Sue Benham Irma Carson Staff: John W. Stinson MEETING NOTICE BUDGET AND FINANCE COMMITTEE of the City Council -City of Bakersfield Monday, April 30, 2007 -12:00 p.m. City Manager's Conference Room, Suite 201 Second Floor -City Hall, 1501 Truxtun Avenue, Bakersfield, CA A G E N D A 1. ROLL CALL 2. ADOPT MARCH 19, 2007 MINUTES 3. PUBLIC STATEMENTS 4. NEW BUSINESS A. Development Fee Update -Rojas B. Auditor Selection -Smith 5. COMMITTEE COMMENTS 6. ADJOURNMENT • B A K E R S F I E L D Ken Weir, Chair John W. Stinson, Assistant City Manager Sue Benham For: Alan Tandy, City Manager Irma Carson MINUTES BUDGET AND FINANCE COMMITTEE MEETING Monday, March 19, 2007 -12:00 p.m. City Manager's Conference Room -Suite 201 City Hall, 1501 Truxtun Avenue, Bakersfield, CA ROLL CALL The meeting was Called to Order at 12:00 p.m. Present: Councilmembers Ken Weir, Chair; Sue Benham and Irma Carson 2. ADOPT FEBRUARY 26, 2007 MINUTES Adopted as submitted. 3. PUBLIC STATEMENTS Christina Aronhart, representing Habitat for Humanity, wanted to make a correction to the EDCD memorandum regarding Non-Profit and For Profit Applications for HUD FY 2007/08. The memorandum states that the funding eligibility for Habitat for Humanity was pending. However, Habitat for Humanity received their letter of eligibility a month ago. Roland Burkert, representing the Bakersfield Association for Retarded Citizens (BARC), announced that BARC has a project for the Committee's consideration. Mr. Burkert received a phone call from Kevin McCarthy advising that BARC did receive its $1.0 million EDA Grant. A written notice of the awarded grant will be sent to BARC in the later part of the week. AGENDA SUMMARY REPORT Page 2 BUDGET AND FINANCE COMMITTEE MEETING Monday, March 19, 2007 4. NEW BUSINESS A. CDBG, Home and ESG Action Plan FY 07/08 -Kunz Economic Development Director Donna Kunz, summarized the Annual Entitlements received by the City of Bakersfield through the U.S. Department of Housing and Urban Development (HUD). These entitlements help to improve low income neighborhoods within Bakersfield city limits. The HUD Community Development Block Grant Program (CDBG), HOME Investment Partnership (HOME) and Emergency Shelter Grant (ESG) entitlements for fiscal year 2007- 08 reflect an increase from $5,144,124 to $5,144,518. CDBG Proposed FY 2007-08: Total resources available for FY 2007-08 are $3,653,927. This amount includes the CDBG allocation of $3,403,927 and the projected program income of $250,000. The total resources are allocated as follows: • Total Administration - 20% CAP: $705,785. Of this amount, $5,000 is set aside for Southeast Safe Neighborhood Program. • Long Term Obligations: $400,483 • Public Services: $315,00 • CDBG Home Owner Rehabilitation: No funds were budgeted for the McDonald/Stockdale Sewer Assessment Grant Project. There is approximately $500,000 in funds remaining for this program. Grant application will start this year. • Economic Development -Job Creation: $300,000 • Housing and Slum and Blight Activities: $308,611 Net resources available for Capital Improvement Projects (CIP) are $1,599,048. Staff submitted the following proposed CIP's for consideration: • Bakersfield Airpark Entrance Landscaping: $200,000 • Lowell Park Restroom Replacement: $350,000 • 34th Street Streefscape -Phase ll Design: $350,000 • Millcreek North - 21St Street Crossing: $300,000 • Bethany Homeless Campus -Pedestrian Crossing: $300,000 • HUD Street Improvements: $409,048 AGENDA SUMMARY REPORT BUDGET AND FINANCE COMMITTEE MEETING Monday, March 19, 2007 Page 3 City Manager Alan Tandy gave a brief overview of staff's recommended pedestrian crossing for the Bethany Homeless Campus. Committee member Sue Benham expressed concerns regarding the effectiveness of staff's recommendation. Committee chair Ken Weir would like to see the same consideration given to other areas in the City. Donna Kunz will work with the Public Works department to develop a policy statement addressing the addition of pedestrian crossing throughout the City. Home Investment Partnership (HOME): The total funding available for FY 2007-08 is $1,794,324. This amount includes the HOME Entitlement of $1,571,787; $200,000 of projected program income; and $22,537 from the American Dreams Downpayment Initiative (ADDI). Proposed Housing Programs: Staff estimates the total program/project costs for FY 2007-08 to be $1,719,324. This amount includes $1.0 million in new construction; $235,768 in Community Housing Development Organization sponsored projects; $283,840 for ongoing downpayment assistance programs; and $22,537 ADDI. Emergency Shelter Grant (ESG): Staff proposes $146,267 in ESG to fund the Bakersfield Rescue Mission ($61,880); Bethany Homeless Shelter ($61,880); and Alliance against Family Violence ($15,200). Staff will accept proposals continually and bring forward projects depending on available resources. Committee members adopted the CDBG, HOME, and ESG Action Plan FY 2007/08 as submitted. 5. COMMITTEE COMMENTS Carson thanked the EDCD department for increasing the senior center contribution. AGENDA SUMMARY REPORT Page 4 BUDGET AND FINANCE COMMITTEE MEETING Monday, March 19, 2007 6. ADJOURNMENT The meeting adjourned at 1:40 p.m. Attendance Staff: City Manager Alan Tandy; Assistant City Manager John W. Stinson; Assistant City Manager Christine Butterfield; Management Assistant Rick Kirkwood; City Attorney Ginny Gennaro; Economic Development Director Donna Kunz; Finance Director Nelson Smith; EDCD Business Manager Rhonda Barnhardt Attendance Others: Roland Burkert, Roland Consulting; Christina Aronhart, Habitat for Humanity cc: Honorable Mayor and City Council S:\Council Committees\2007\07 Budget&Finance\Minutes\February 26 Minutes.doc APPROVED 4/30/07 B A K E R S F I E ~~ L ~ D CITY OF BAKERSFIELD PUBLIC WORKS DEPARTMENT MEMORANDUM TO:Alan Tandy, City Manager FROM: Raul Rojas, Public Works Director DATE: April 25, 2007 SUBJECT: Development Related Fees -Public Works Department Proposed changes to Public Works' development fees were referred to the Budget and Finance Committee at the March 28, 2007 Council meeting. The BIA requested postponing the fees to allow for sufficient review time. Their letter dated March 22, 2007 is attached for reference. Staff concurred with their request and recommended deferring the proposed changes to development related fees for Public Works. The attached schedule summarizes the proposed fee changes which were deferred. Staff provided the BIA with a summary of the proposed changes in late March. Staff contacted the BIA on several occasions asking if they would like to meet regarding the proposed changes or if they need additional information. To date, staff has not received any requests for a meeting or for additional information. Staff recommends adoption of the proposed changes to the development related fees identified on the attached schedule at the May 23, 2007 Council meeting. The May 23`~ date allows sufficient time for public noticing requirements. Cc: Nelson Smith Jack LaRochelle Marian Shaw Georgina Lorenzi Paul Sheats G:\GROUPDA11Georgina\Fees\2007 Cycle\Subdivision Fees.doc r BIH I'rl•SIdCI,i. and Chairman of the Board Michael )-lair, h. 1nlr~rclrnc-land Uerc~lolnnenl, Ax•. h'irst Vice )'resident Roger Mcintosh Mc•lnlnsh & Associates Second Vice President llanyl Tucker TSyuarc Secretary Calvin R. Stead, Esq. Iinrtnn, Peb•ini & Carron, LLP Treasurer David Dmohowski Project Design Consuhants Immediate Past President David Cates Lenox Homes President of BIPAC Gregory Hash Fallgatler Rhodes Insurance Executive Vice President 'nssie L. Daniel Board of Directors Donna Carpenter Sikand Engineering Tom Dee Lennar Canmunilies Darryl Ebel Grmtite Cansrrru7ian Co. Pat Henneben•y Castle & Cooke, /nc•. Jerome Jacobi K. Hornuniat Homes RnssJohnson Centex Hontes Mike Kane SunCa( Companies Steve Lott The Gus Cnmpanp Mal•ion Malamma First Anteric•un Title Vaughn Minter PGdE James C. Nickel Nickel Family, LLC ~„ Ray ,is>>ing Dc•rclapntcn7 Calvin Rossi McMillin Hontes David Turner Dcrnid A. Turner Hontes BUILDING INDUSTRY ASSOCIATION OF KERN COUNTY,. INC. P.O. BOX 1848 BAKERSFIELD, CA 93303 PHONE (661) 633-1316 FAX (661) 633-1317 March 22, 2007 Bakersfield City Council 1501 Trllxtun Avenue Bakersfield, CA 93301 Dear City Council Members: The Home Builders Association of Kern County has received the City's draft exhibit increase regarding the Public Works Fees. At this time we do not believe we have had adequate time to review the various fee increases. Our Legislative committee will meet on April 12 and our Board of Directors will meet on Apri126. Realizing that this matter will be heard at the March 28 council meeting, we ask that this item be continued to a future council meeting, giving us time to review. Please call me if you have any concerns or questions. Thanks for your attention to this matter. Smcerely, d.~~` Cassie L. Daniel Executive Vice President ul Rojas Georgina Lorenzi nnr:mnra NAHB NKr10NAL ASSOCIA710N Or I~OMI~ 13UIIJ )tilts CITY OF BAKERSFIELD PROPOSED MASTER FEE SCHEDULE FOR 2007 PUBLIC WORKS ONLY THIS SCHEDULE INCLUDES ONLY FEES RECOMMENDED TO CHANGE. SERVICE ADOPTED PROPOSED AMT OF FEE CENTER SERVICE CENTER DESCRIPTION FEES FEES INCREASE/ NOTES/COMMENTS NUMBER 03/09/06 04/01/07 (DECREASE) Staff recommends following fees be deferred pending further review by BIA staff: A -INSPECTION FEES 8 SERVICES A-6 PUBLIC IMPROVEMENT INSPECTKN - PUBLIC IMPROVEMENT INSPECTION $185 + $210 + $25 + - OVERTIME RATE -PLAYGROUND EQUIPMENT INSPECTIONS (FOR OUTSIDE CONSULTANTS TO INSPECT NEW PARKS) B -LAND USE REVIEW /PERMITS B-26 MINOR LAND DMSION REVIEW - LOT LINE ADJUSTMENT -PARCEL MAP WAVERS -OWNER INITIATED PARCEL MERGER -CERTIFICATES OF COMPLIANCE - RIGHT OF WAY VACATION (SUMMARY VACATION ONLY) - RIGHT OF WAY VACATION (NON-SUMMARY VACATION) 8-37 MAP 3,AAPROVEMENT PLAN CHECKING - FINAL TRACT MAPS - FINAL PARCEL MAPS -GRADING PLAN REVIEW - COMMERCIAL PROJECTS 8 OTHER MULTI-FAMILY PLANS, PARCEL MAPS, 8 PARCEL MAP WAVERS LESS THAN 5 ACRES IN SIZE - COMMERCIAL PROJECTS 8 OTHER MULTI-FAMILY PLANS, PARCEL MAPS, 8 PARCEL MAP WAVERS IN EXCESS THAN 5 ACRES IN SIZE - SUBDIVISION TRACTS - REVISION FEE - STREET/SEWER IMPROVEMENTS -ORIGINAL PLAN SUBMITTAL - MINOR REVISION TO PLAN AFTER PLAN APPROVED - MAJOR REVISION TO PLAN AFTER PLAN APPROVED -MAJOR REVISION TO PLAN DURING CHECKING PROCESS -SPECIFIC PLAN CONFORMANCE -MAINTENANCE. DISTRICT MAP PREPARATION FEES (REGARDING MAINTENANCE DISTRICT FORMATIONS 8 ANNEXATIONS) - NO COMPUTER DISC PROVIDED - COMPUTER DISC PROVIDED -APPORTIONMENT FEE FOR MAINTENANCE. DISTRICTS -WITH CAD DISC PROVIDED BY APPLICANT - PER LOT FEE (NO DISC PROVIDED BY APPLICANT) 1.61%xVAL 1.B1%xVAL 50 $571 HR $65 / HR SB / HR NORMAL WORKDAY 7AM TO 4PM MON-FRI NO CHARGE ACTUAL COST N/A NEW FEE (PARKS DEPT) $soz 51,000 sss $eaz $1,soo Sssa $902 $1,000 $96 $870 $1,000 530 $1,235 $850 -5385 $1,235 $1,380 5145 + TIMEMIAT OVER BASE FEE $600 + $890 + $90 + 529/LOT 531/LOT $2/LOT $1'460 5690 N/A ResWctured fee $31 /LOT $300 $380 $60 $300 + 5380 + S60 + 518.10 /ACRE $19.00 /ACRE $2.90 /ACRE $300 + $380 + 560 + 518.10/ACRE S19.00/ACRE 52.90/ACRE $315 $380 545 $290 + 0.93% $330 + 0.93% S40 + 0% $290 5330 $40 5290 + 0.93% E330 + 0.93% $40 + 0% BASED ON CURRENT IMPROVMENTS 5290 + 0.93% $330 + 0.93% 540 + 0% BASED ON REVISED PORTION SO 5235 $235 NEW FEE $1,700 + az,27o + $570 513.65 /LOT $16.30 /LOT $2.85 /LOT 51,575 + $1,740 + $165 53.15 /LOT 53.20 /LOT 50.05 /LOT NO CHARGE NO CHARGE SO $14.00 /LOT $16.30 /LOT 52.30 /LOT MIN. FEE 5100.00 MEMORANDUM To: BUDGET & FINANCE COMMITTEE From: NELSON K. SMITH, FINANCE DIRECTOR ~~ Subject: AUDIT RFP PROCESS TO DATE Date: APRII. 20, 2007 On February 27, 2007 request for qualifications for audit services were sent to 281oca1 firms and 9 firms outside of Bakersfield, soliciting their interest in participating in the City's Audit RFP process. Resources used in determining which local firms to solicit. interest included contact with the. local chapter of the California Society of CPA's, review of the California Society for Municipal Finance Officers web site, and review of the local phone book yellow pages. Of the 37 letters sent out, four firms responded with an interest in participating in the RFP process as of the Mazch 14 response date, As of Apri16, 2007 three proposals were received by the City with the fourth firm indicating they were unable to submit a proposal at this time. The three technical proposals received were reviewed with all three firms demonstrating the experience and .background necessary to perform an audit of size and scope for the City of Bakersfield. One fum, however, did not submit their sealed dollaz cost bid based on the requirements in the RFP and were excluded from consideration. The two firms being recommended for. consideration are Mayer Hoffman McCann P.C. and Brown Armstrong. Paulden McCown Stazbuck Thornburgh & Keeter. Aside by side .cost comparison summary is attached for your review. We aze also enclosing copies of the two proposal packets and the detailed dollaz cost bid proposals.. Enclosures Cc: Alan Tandy S:UldminUludit Savices~2007 audit process.doc City of Bakersfield -Audit Proposals Auditor Cost Comparison for Fult Scope Audit for the Fiscal Year Ending June 30, 2007 Major Components of the Audit: City Financials (CAFR) RDA Financials RDA Compliance Report PFA Financials Single Audit Report Wastewater Compliance Report Appropriation (GANN) Limit Gross Charges Discount Totals -Full Scope Audit Per hour charge w/o discount Per hour charge with discount Estimated Hours by staff level: Partner /Shareholder Manager Supervisor Staff Other Brown Armstrong, CPA's Hours Cost 435 67 27 43 63 16 9 $ 39,800 6,200 2,400 3,800 5,800 1,600 e~~ 60,400 660 $ 60,400 $ 91.52 91.52 Hours 40 80 150 360 30 Mayer Hoffman McCann PC Hours Cost 412 $ 45,408 112 11,552 106 11,008 98 10, 256 18 2,032 80,256 8,026 746 $ 72,230 $ 107.58 96.82 Hours 56 66 312 312 Totals 660 746 S:~AdminWudit Services~2007 audit cost comparison.xlsSheetl M20/20071:06 PM Prepared exclusively for: - City of Bakersfield Cost Bid Proposal o, April 6, 2007 ~J :~ i ~~30 ~aye~ Hoffman f~cCann P.C. An Independent CPA Firm Mayer Hoffman McCann P.C. Prepared exclusively for: City of Bakersfield Cost Bid Proposal April 6, 2007 CITY OF BAKERSFIELD TOTAL ALL-INCLUSIVE MAXIMUM PRICE PROPOSAL FOR PROFESSIONAL AUDITING SERVICES FOR THE FISCAL YEAR ENDED JUNE 30, 2007 WITH OPTIONS TO EXTEND THE CONTRACT FOR THE YEARS ENDED JUNE 30, 2008, 2009, 2010 AND 2011 Mayer Hoffman McCann P.C. 5060 California Avenue, Suite #800 Bakersfield, CA 93309 (661) 325-7500 (661) 325-7004 -FAX Contacts: Benjamin P Reyes, Shareholder E-mail: breyes@cbiz.com April 6, 2007 C9layer ~of~f:~~an i~S~Ca~an .~s. An Independent CPA Firm SEALED DOLLAR COST BID April 6, 2007 Mr. Nelson Smith Finance Director City of Bakersfield 1501 Truxtun Avenue Bakersfield, Ca. 93301 We submit the following in response to your request for proposal: Full Financial Statements: Scope 'City -Wide - CAFR $ 45,408 Redevelopment Agency - AFR 11,552 PFA-AFR 11,008 Single Audit 10,256 Wastewater Management Plan 2,032 80,256 Less: initial year discount (8,026) $ 72,230 We agree to perform additional services at the rates quoted in our proposal except for work that might be performed during our peak season. We consider November to April to be our peak season and respectfully request that the discounted rates in our proposal be negotiated prior to the performance of any additional work. SOUTHERN CALIFORNIA LOCATIONS SO6O CALIFORNIA AVENUE, SUITE 8OO • BAKERSFIELD, CA 93309 • rx 661.325.7500 • FAx 661.325.7004 11601 WILSHIRE BOULEVARD, SUITE 2300 • LOS ANGELES, CA 90025 • PH 310.268.2000 • FAX 310.268.2001 3OO ESPLANADE DRIVE, SUITE 2SO.OXNARD, CA 93036 • PH 805.988.3222 • FAx 805.988.3220 We are unable to provide an estimate for the compliance report for the audit of the Redevelopment Agency. However, our best guess would that at least 30% of our estimated cost would represent work related to compliance, and this amount is included in our overall cost estimate. Our cost estimate for the single audit is based on performing audit procedures for two major programs. If, based on our professional judgment, the scope is expanded to include the testing of additional programs; we will discuss this with you and provide you with a cost estimate prior to starting the additional procedures. We certify that the person signing the proposal is entitled to represent the firm, empowered to submit the bid, and authorized to sign a contract with the City of Bakersfield. Benjamin P ey ,CPA Shareholder MAYER HOFFMAN MCCANN CERTIFIED PUBLIC ACCOUNTANTS City of Bakersfield Schedule 1 Summary Schedule of Professional Fees and Expenses Professional Staff by Hours, Hourly Rates, and Total For the Audit of the June 30, 2007 Financial Statements Standard Quoted Hourly Hourly Total Hours Rates Rates 2004 Shareholder 56 $210 $168 $ 9,408 Manager 66 160 $128 8,448 Supervisory staff 312 140 $112 34,944 Other 312 110 $88 27,456 Total for services described 746 80,256 Less: initial year discount (8,026) Total all-inclusive maximum price for 2007 $ 72,230 MAYER HOFFMAN MCCANN CERT~7ED PUBLIC ACCOUNTANTS City of Bakersfield Schedule 2 Summary Schedule of Professional Fees and Expenses Combining Schedule for All Services For the Audit of the June 30, 2007 Financial Statements Service to be Provided Comprehensive Annual Financial Report Redevelopment Agency Public Financing Authority Single Audit Wastewater Management Plan Total for services described Less: initial year discount Total all-inclusive maximum price for 2007 Hrs Sch.No. Amount 412 3 $ 45,408 112 4 11,552 106 5 11,008 98 6 10, 256 18 7 2,032 746 80,256 (8,026) 746 $ 72,230 City of Bakersfield Schedule 3 Schedule of Professional Fees and Expenses Supporting Schedule For Comprehensive Annual Financial Report Audit For the Audit of the June 30, 2007 Financial Statements Hourly Total Hours Rates 2004 Shareholder 36 $168 $ 6,048 Managers 56 128 7,168 Supervisor 168 112 18,816 Other 152 88 13,376 Total price 412 $ 45,408 D'IAYER HOFFMAN MCCANN CERTIFIED PUBLIC ACCOUNTANTS City of Bakersfield Schedule 4 Schedule of Professional Fees and Expenses Supporting Schedule For RDA Audit For the Audit of the June 30, 2007 Financial Statements Hourly Total Hours Rates 2004 Shareholder 8 $168 $ 1,344 Managers 0 128 - Supervisory staff 44 112 4,928 Other 60 88 5,280 Total price 112 $ 11,552 City of Bakersfield Schedule 5 Schedule of Professional Fees and Expenses Supporting Schedule For PFA Audit For the Audit of the June 30, 2007 Financial Statements Hourly Total Hours Rates 2004 Shareholder 4 $168 $ 672 Managers 10 128 1,280 Supervisory staff 40 112 4,480 Other 52 88 4,576 Total price 106 $ 11,008 MAYER HOFFMAN MCCANN CERTIFIED PUBLIC ACCOUNTANTS City of Bakersfield Schedule 6 Schedule of Professional Fees and Expenses Supporting Schedule For Single Audit For the Audit of the June 30, 2007 Financial Statements Hourly Total Hours Rates 2004 Shareholder 6 $168 $ 1,008 Managers 0 128 - Supervisory staff 48 112 5,376 Other 44 88 3,872 Total price 98 $ 10,256 "Estimated for two major programs City of Bakersfield Schedule 7 Schedule of Professional Fees and Expenses Supporting Schedule For Wastewater Management Plan For the Audit of the June 30, 2007 Financial Statements Hourly Total Hours Rates 2004 Shareholder 2 $168 $ 336 Managers 0 128 - Supervisory staff 12 112 1,344 Other 4 88 352 Total price 18 $ 2,032 MAYER HOFFMAN MCCANN CERTIFIED PUBLIC ACCOUNTANTS PUBLIC STATEMENTS SPEAKER'S CARD Budaet and Finance Committee of the City Council Committee Meeting Date, You are invited to address the Committee under Public Statements on any subject that is listed on the Committee Agenda. Public statements are limited to three (3) minutes per speaker. The Committee may, by simple majority vote, waive the time limit. Nd action will be taken; this Committee gathers information and reports back to the City Council. Please fill out a Speaker's Card and present it to the Committee Chair: Councilmember Ken Weir Name: ~~~( ~. ,t )Rill I ~- Company/ ~ Organization: ~~ Q~j ~- t7~ ~-C Address: ~ ~ 2~)~ x 1~ ~ (~ ~J Phone: ~o ~ ~,) '~ ~ ~ (~ Fax/e-mail: Co ~~ ' (! `) L / Subject: BUDGET AND FINANCE COMMITTEE Monday, April 30, 2007 ATTENDANCE LIST Name Organization V Contact: Phone/ E-mail C _ ~ ~ Q ~ ~ ~ ~ / ~~b~ ~ ~~,~ rnSi~~/ ~Z - ~ / ,~ ~G ~/ v v / ,~ l c c.~ c; ~ cE ~ Ec .~ Q ,~ d r y ~_. t vn e~ ~ e z .- ,~- X 3 v / /` r~, ` ~ ,~ ~~ ~ ~ cD ~ / ~Csz.~ ~L ~ ~~ ~ ~ 38~ 6 ~ ~ ~ ~, e Ca ~ l (o