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HomeMy WebLinkAbout04/28/2008 0 B A K E R S F I E L D Ken Weir, Chair John W. Stinson, Assistant City Manager Sue Benham For: Alan Tandy, City Manager Irma Carson Rick Kirkwood, Management Assistant AGENDA SUMMARY REPORT REGULAR MEETING OF THE BUDGET AND FINANCE COMMITTEE Monday, April 28, 2008 — 12:00 p.m. City Manager's Conference Room — Suite 201 City Hall, 1501 Truxtun Avenue, Bakersfield, CA The meeting was called to order at 12:16:28 PM 1. ROLL CALL Committee members present: Councilmember Ken Weir, Chair Councilmember Irma Carson Councilmember Sue Benham Staff resent: Alan Tandy, City Manager Kevin Barnes, Solid Waste Director John W. Stinson, Assistant City Manager Sal Moretti, Solid Waste Superintendent Rick Kirkwood, Management Assistant Phil Burns, Building Director Steven L. Teglia, Administrative Analyst III Nelson Smith, Finance Director Ginny Gennaro, City Attorney Chris Lee, Development Services Joshua Rudnick, Deputy City Attorney II Robert Sherfy, Deputy City Attorney II Raul Rojas, Public Works Director Georgina Lorenzi, Assistant to the Public Works Director Others present: Tonya Short, HBA Roland Burkert, Roland Consulting Dave Baldwin, Community Recycling Jay Price, Price Disposal Walt Price, Price Disposal Benard LeBeau, LeBeau-Thelen, LLP Dan Panero, Varner Bros, Inc. Larry Moxley, Kern Refuse/MRC James Geluso, Bakersfield Californian Jim Verros, Cedar Ave. Recycling Greg Sanders, Varner Bros, Inc. Steve McDoogald, Cedar Ave. Recycling Nancy Ewert, KCWMD Dave Dmohowski, Premiere Planning AGENDA SUMMARY REPORT Page 2 BUDGET AND FINANCE COMMITTEE MEETING Monday, April 28, 2008 John Fermanian, Smurfit— Stone Recycling 2. ADOPT MARCH 31, 2008 AGENDA SUMMARY REPORT Adopted as submitted. 3. PUBLIC STATEMENTS None. 4. DEFERRED BUSINESS A. Discussion regarding Recycling Issues —Tandy/ Rojas City Manager Alan Tandy presented a draft administrative report outlining the recommendations from March 31, 2008 Committee meeting and updated the Committee on recent changes subsequent to that meeting. On March 31, 2008, Committee member Sue Benham made a motion to retain a consultant to study a long-term comprehensive refuse reduction program for the metropolitan area, and to include in that analysis all proposals that were submitted to the City. The motion passed by a vote of 2-1. However, Ms. Benham requested that the Committee reconsider that motion and instead, consider the following two-fold recommendation to the Council: 1. Direct staff to hire a consultant to study the advisability of proceeding with plans for a "clean" or "dirty" Material Recovery Facility (MRF), as well as a long-term comprehensive reduction program. 2. Direct Public Works staff to provide the Council with suggestions on how the City can advance the existing blue cart recycling program beyond its current scope to include expansion to multi-family and commercial locations. Committee member Irma Carson expressed that the previous motion was clear and the current motion should be an addendum, not a replacement of the previous motion. City Attorney Ginny Gennaro explained that the current motion will allow the consultant to advise the Council on how to achieve the comprehensive long- term program, as opposed to staff making the determination. Committee chair Ken Weir requested clarification on the estimated timeline. City Manager Alan Tandy advised that a time line of a year would be more realistic. Public Works Director Raul Rojas added that an additional three months should be added for processing of the RFQ. Nancy Ewert of Kern County Waste Management District stated that the County, under a Memorandum of Understanding (MOU) with the City, has agreed that whatever is done in the metro area for waste management recycling will be done jointly. Ms. Ewert added that AGENDA SUMMARY REPORT Page 3 BUDGET AND FINANCE COMMITTEE MEETING Monday, April 28, 2008 the County is open to sharing the cost and proceeding with this process with the City. Committee chair Weir requested the motion be restated for the Committee to vote. City Attorney Gennaro restated Councilmember Benham's two fold recommendation. The motion was approved by all Committee members. 5. NEW BUSINESS A. Discussion regarding Cost Recovery Fees —Smith Finance Director Nelson Smith provided an overview of the Master Fee Schedule, which includes the 2008 Cost Recovery Program Update and increases to fees over the Consumer Price Index factor for 2008. Staff proposes expanding the structure of the Code Enforcement fees to start collecting money early in the process and escalading the cost as staff time involvement moves forward. Other areas outside the cost of living category where fees will be increased are in land use review and public safety. Staff is recommending moving the proposed fee increases to the full Council for their consideration. Committee member Irma Carson motioned to move this forward to public hearing then onto the full Council. The motion was approved by all Committee members. B. Discussion regarding Transportation Development Act Audit— Rojas Public Works Director Raul Rojas gave an overview of the Independent Auditor's Report which is prepared in compliance with the Kern Council of Governments Rules and Regulations, the California Public Utilities Code section 99245, and the California Code of Regulations section 6664. The audit summarizes the fiscal activity for the Bikeway and Pedestrian Fund, and the Public Transit Fund. This year the majority of the Public Transit Funds expended were used for the Amtrak Railway Station. The City is owner of the station and leases the facility to Amtrak. The funds are used solely for the maintenance expenses incurred by the City as owner of the facility. The fiscal activity for the Bikeway and Pedestrian Fund were used for construction of pedestrian bike paths along the Kern River and the Mill Creek Project. Committee member Sue Benham asked how staff evaluates what to recommend for funding. Assistant to the Public Works Director Georgina Lorenzi stated that the bike path fund is a competitive based fund, whereas the other fund is for public transit which the City usually gets reimbursed. Committee member Benham motioned to forward the audit to the Council for approval. The motion passed with all ayes. 6. COMMITTEE COMMENTS Committee member Irma Carson made a referral to Code Enforcement regarding a hauling agency that would like to enter into an agreement with the City to pick up abandoned or inoperable vehicles at no cost the citizen or the City. City Attorney Genarro advised that staff would look into this issue. AGENDA SUMMARY REPORT Page 4 BUDGET AND FINANCE COMMITTEE MEETING Monday, April 28, 2008 7. ADJOURNMENT The meeting adjourned at 12:27:34 P.M. cc: Honorable Mayor and City Council S:\Council Committees\2008\08 Budget and Finance\ApolWpril 28 Agenda Summary.doc