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Home My WebLink About05/06/2008 L0 00--%Nb B A K E R S F I E L D Zack Scrivner, Chair Rho a Smiley, Agaistant to the City Manager/ P.I.O. Harold Hanson For: Alan Tandy, City Manager Ken Weir AGENDA SUMMARY REPORT Regular Meeting of the PLANNING AND DEVELOPMENT COMMITTEE Tuesday, May 6, 2008 — 1 :00 p.m. City Manager's Conference Room — Suite 201 City Hall, 1501 Truxtun Avenue, Bakersfield CA The meeting was called to order at 1 :09:12 PM. 1. ROLL CALL Present: Councilmember Zack Scrivner, Chair Councilmembers Harold Hanson and Ken Weir Staff present: Alan Tandy, City Manager Jim Eggert, Assistant Planning Director Rick Kirkwood, Management Assistant Jennie Eng, Principal Planner Steven Teglia, Administrative Analyst III Raul Rojas, Public Works Director Ginny Gennaro, City Attorney Brad Underwood, Asst. Public Works Director Nelson Smith, Finance Director Marian Shaw, Civil Engineer IV Jefferson Billingsley, Associate Attorney Darin Budak, Parks Superintendent Ken Trone, Recreation & Parks Mark Lambert, Engineer I Steve Hollingsworth, Gen. Services Superintendent Others present: James Geluso, Bakersfield Californian Cal Rossi, McMillin Land Development Cathy Williams, McMillin Land Development Tom Carosella Roger McIntosh, McIntosh & Associates Barry Nienke, Kern County Roads Nick Izadpanah, Parsons Chris Clark, Parsons Lee Jamison, JACO Tonya Short, HBA of Kern County Dave Dmohowski, Premier Planning Group Adam Terronez, Leighton Constructing Bo Lundy, JBL Commercial Group, Inc. Planning and Development Committee May 6, 2008 Page 2 2. ADOPT THE APRIL 3, 2008 AGENDA SUMMARY Adopted as submitted. 3. PUBLIC STATEMENTS None 4. NEW BUSINESS Committee member Harold Hanson made a motion to move NEW BUSINESS before DEFERRED BUSINESS. The motion passed with all ayes from Committee members. A. Review of Maintenance Assessments for Special Storm Drain Facilities Required in Response to the Clean Water Act — Rojas/ Shaw Public Works Director Raul Rojas gave a brief background of the Clean Water Act and the National Pollutant Discharge Elimination System (NPDES) which require municipalities to implement policies and standards to minimize or eliminate pollutants into rivers and canals. Civil Engineer Marian Shaw added that these policies and standards obligate the City to require developers to install separators which clean out silts, sediments, paper and other materials which could contaminate the ground water, clog the sumps and prevent proper drainage. The separators are additional to the standard storm drain system and staff estimates the annual cost to maintain these structures to me approximately $2,400. No funding is associated with compliance to the additional requirements of the Clean Water Act. Ms. Shaw presented to City Attorney Ginny Gennaro potential changes to the maintenance district ordinance which would allow the City to collect a maintenance assessment fee for these structures. Committee chair Zack Scrivner asked if the City would have to retrofit all existing sumps to accommodate the separators. Mr. Rojas advised that eventually this will take place. However, staff would have to review the NPDES permit to verify time frames. Committee chair Scrivner asked staff if there would be any legal issues involved with having a mechanism put into place for existing residences to pay additional sewer fees in order to make the process equitable to the new development requirement. City Attorney Gennaro replied that she did not see any legal issues involved, but added that staff should take a look at the ordinance and come back to the Committee with recommendations. Ms. Gennaro also added that the ordinance is ready for first reading if that is the direction the Committee wants to take. 5. DEFERRED BUSINESS A. Update on Standards for Block Walls Along Freeways — Movius/ Rojas At the last meeting staff was asked to provide supplemental information regarding block wall standards. A memorandum was provided to the Committee to address questions regarding the type of vines along the freeway wall through Mc Farland, surface options for wall areas without vines and relative cost difference for block wall surfaces. Assistant Planning and Development Committee May 6, 2008 Page 3 Building Director Jim Eggart provided a brief overview of the options available and the costs involved. For freeway walls ten feet plus in height, the cost comparison for scored/split face surface ($345,000 - $420,000 per '/4 mile) is approximately 5% higher than the smooth face surface ($330,000 -$400,000 per '/a mile). There is an approximate 45% difference in cost between smooth face surface ($726,000 per '/4 mile) and scored/split face surface ($1 ,056,000 per 1/4 mile) for poured in place construction along SR 178 and Fairfax Road. Staff recommends providing a 40% texture on block walls and to plant vines on the freeway side of the block walls. For poured in place wall construction, staff recommends the use of a smooth face surface and to plant vines on the freeway side of the block walls. In regards to subdivision walls, staff recommends a minimum 40% texture for all subdivision walls. For subdivision walls along freeways, a minimum 40% scored faced, vines and irrigation system, and a ten foot-wide maintenance road for accessibility. Ultimately, the decision to construct a poured in place or block wall, is subject to engineering criteria and mandates. Committee member Harold Hanson made a motion to accept staff's recommendation regarding the freeway walls and subdivision walls and to forward to Council for ratification. The motion passed with all ayes. Committee chair Scrivner requested Cal Rossi of McMillin Land Development to provide an update regarding existing wall issues. Mr. Rossi reported that McMillin Land Development will meet with City Parks and Recreation staff and Caltrans staff to coordinate an effort to turn a portion of the Hwy 99 City right-of-way over to Caltrans. They will also meet with City staff regarding options on funding for the remaining portion of the block wall located on South Hwy 99 between Panama and Taft Hwy. B. Update on Traffic Impact Fees —Tandy/ Rojas/ Smith City Manager Alan Tandy provided a brief background on the Transportation Impact Fee for those who did not attend the last meeting. Public Works Director Raul Rojas explained that fees are based upon growth expectations, transportation facilities and their costs, and the effect of various land uses on the transportation system. City and County staff and their consultants have been meeting and corresponding regarding this issue. Staff is close to having the numbers, but they are not ready for publication. Mr. Rojas added that time is needed to come back to Committee with a final number. Committee chair Scrivner asked staff to develop the final numbers, meet with the stakeholders and at that point, come back to the Committee with the information. Tom Carisella (developer) questioned the large increase of fees all at once and asked staff if there is some way the impact fees can be phased-in. Mr. Tandy explained that the new fees are not in effect for vested maps. Maps which vest prior to the adoption of the fee, will continue to have the fee that was in place at the time of vesting. However, they may be subject to the annual cost of living index increase. Civil Engineer Marian Shaw added that there are two different timelines for vesting. Once a map is approved by the Planning Commission, it has an initial life of three years. It can be extended by application for an additional five years. However, if in that period a developer records a phase of their map, the second part of the vesting rights issue begins. Upon recordation of a phase of the map, the vesting rights last for one year. If all permits are not pulled Planning and Development Committee May 6, 2008 Page 4 within that year, the fees go to the current rate. Committee chair Scrivner asked staff if developers have an opportunity to apply for a one-year extension on a recorded map. Ms. Shaw responded that a developer can apply for an extension of vesting rights on a recorded map. However, Council has a policy to deny those based on a loss in fees to the City. Mr. Tandy added that the state legislature is considering amendments to the Map Act which will extend the vesting period of maps, resulting in the extension of the initial fees prior to recordation. 6. COMMITTEE COMMENTS None 7. ADJOURNMENT The meeting adjourned at 2:03:37 PM. cc: Honorable Mayor and City Council members