HomeMy WebLinkAbout03/06/2008 B A K E R S F I E L D
Staff: Rhonda Smiley Zack Scrivner, Chair
Rick Kirkwood Harold Hanson
Ken Weir
REGULAR MEETING NOTICE
PLANNING AND DEVELOPMENT COMMITTEE
of the City Council - City of Bakersfield
Thursday, March 6, 2008
1:00 P.M.
City Managers of
ty Co erence Room, Suite 201
Second Floor- City Hall, 1501 Truxtun Avenue, Bakersfield, CA
A G E N D A
1. ROLL CALL
2. ADOPT THE FEBRUARY 7, 2008 AGENDA SUMMARY
3. PUBLIC STATEMENTS
4. DEFERRED BUSINESS
A. Update on Block Walls Along Freeways- Rojas/ Movius
5. COMMITTEE COMMENTS
6. ADJOURNMENT
SACouncil Committees\2008\08 Planning and DevelopmenAMarch\08 March 6 agenda.doc
B A K E R S F I E L D
Zack Scrivner, Chair
Rho da Smiley, Harold Hanson
Assistant to the City Manager/ P.I.O. Ken Weir
For: Alan Tandy, City Manager
Rick Kirkwood, Management Assistant
AGENDA SUMMARY REPORT
REGULAR MEETING OF THE
PLANNING AND DEVELOPMENT COMMITTEE
Thursday, February 7, 2008 — 1:00 p.m.
City Manager's Conference Room — Suite 201
1501 Truxtun Avenue, Bakersfield CA
The meeting was called to order at 1:04:50 PM.
1. ROLL CALL
Present: Councilmember Zack Scrivner, Chair
Councilmembers Harold Hanson and Ken Weir
Staff present: John Stinson, Assistant City Manager; Rhonda Smiley,
Assistant to the City Manager / P.1.0; Rick Kirkwood,
Management Assistant; Steven Teglia, Administrative Analyst
III; Ginny Gennaro, City Attorney; Bob Sherly, Deputy City
Attorney; Raul Rojas, Public Works Director; Dianne Hoover,
Recreation and Parks Director; Steve Hollingsworth, General
Services Superintendent; Phil Burns, Building Director; Jim
Movius, Planning Director; Marian Shaw, Civil Engineer IV;
Ken Trone, Park Construction and Facilities Planner; Tony
Martinez, Community Relations Specialist
Others present: Dave Dmohowski, Premier Planning; Marvin Dean, Kern
Minority Construction; Jeanette Richardson, Arts Council of
Kern; Barry Hibbard, Tejon Ranch; Cassie Daniel, HBA of
Kern County
2. ADOPT THE NOVEMBER 1, 2007 AGENDA SUMMARY
Planning and Development Committee
February 7, 2008
Page 2
Adopted as submitted.
3. PUBLIC STATEMENTS
Cassie Daniels of HBA of Kern County provided a handout for the Committee's
consideration, which addresses the issue of deferring builder impact fees until a
certificate of occupancy is issued. Dave Dmohowsky of Premier Planning,
reiterated Ms. Daniels request and asked that the Committee take this matter into
consideration.
Committee Chair Zack Scrivner stated that the matter needs to be referred by a
Councilmember at the next City Council meeting to be placed as a discussion item
on the next Committee Agenda.
4. NEW BUSINESS
A. Discussion and Committee Recommendation regarding Amending and
Adopting the 2008 Committee Meeting Schedule - Smiley
Committee members adopted the schedule as submitted, with the
understanding that meeting dates may be amended should scheduling
conflicts arise.
B. Discussion regarding Construction Workmanship Levels
Cassie Daniels of Home Builders Association (HBA) stated that the
Association is looking to do something similar to what the City of Clovis
proposed regarding construction defect litigation (referring to the City of
Clovis Building Division Memorandum). Ms. Daniels requested input from
City Attorney Ginny Gennaro regarding any legal issues that would arise.
City Attorney Gennaro advised that the City of Bakersfield does not have an
epidemic of defect litigation, and was concerned that following the three
courses of action stated in the Clovis Memorandum could expose the City
to a civil process with great potential liability.
Building Director Phil Burns noted that staff spoke with Steve Baker,
Building Official for the City of Clovis and was told that the memorandum
was initiated due to numerous lawsuits in their city. The memorandum was
an informative process, but no formal policy ordinance was adopted by the
City of Clovis. Ms. Daniels indicated she would inform the HBA of staff's
comments.
C. Discussion regarding Block Walls Along Freeways— Rojas/ Movius
This item was initiated by Committee Chair Scrivner to address graffiti on
block walls at the corridors of the community. Committee Chair Scrivner
suggested that staff should set standards for block walls around the new
freeways and expressways that will be built.
Planning and Development Committee
February 7, 2008
Page 3
Planning Director Jim Movius provided a background of the Metropolitan
Bakersfield Freeway Beautification Master Plan and the long range strategy
for improving aesthetics and the ambiance of principal arrival gateways and
transportation corridors. The plan primarily dealt with Highways 99, 58,
178, and the Westside Parkway and was not specific in regards to wall
designs and criteria. The walls brought forth by Council are walls required
as part of sound mitigation on subdivisions in various parts of the City, and
are installed primarily by private development. Public Works Director Raul
Rojas added that the walls built for sound mitigation were inadvertently not
included in the plan's category for freeway beautification.
Two suggestions staff initiated were adding fencing or shrubbery, and
texture to the walls to deter graffiti. However, walls located directly against
the freeway pose another issue for the City to consider. City trucks used for
graffiti removal cannot access these walls. The same accessibility issues
holds true for installation and maintenance of landscaping. Staff has
contacted Caltrans to provide some input on which direction to take
regarding these walls. Committee Chair Scrivner added that in his
discussions with Caltrans, they would be willing to let the City take over
maintenance, providing such maintenance would not require lane closures.
At Committee Chair Scrivner's request, Jeanette Richardson of the Arts
Council of Kern presented to the Committee examples of block wall art and
murals within the City and various areas in California, works from local
artists, and children's art from weekend workshops facilitated by the Arts
Council of Kern. Currently, The Bakersfield Californian website provides a
map of murals located in the downtown area. Ms. Richardson stated that
murals are effective tools to deter graffiti and also create an attractive
entrance into the community.
Committee Chair Scrivner asked staff to come back to the next scheduled
meeting with suggestions for standards in regards to right-of-ways and
setbacks for block walls, as well as security and standards for the block
walls. For the mural project, Committee Chair Scrivner requested staff
contact Caltrans and make sure they would be in agreement with such a
project and what locations would be acceptable. Committee Chair Scrivner
asked Jeanette Richardson to meet with him to discuss involvement from
the private se-,tor for the mural project. Committee member Ken Weir
asked staff to provide c! the next meeting a plan for deterring graffiti on the
block and sound walls currently being built along the Highway 178
interchange.
At the request of Committee Chair Scrivner, the discussion regarding traffic
impact fees will be referred at the next Council meeting for discussion at the
April Committee meeting. Dave Domohowski of Premier Planning and
Cassie Daniels of HBA agreed with the decision.
Planning and Development Committee
February 7, 2008
Page 4
5. COMMITTEE COMMENTS
None
8. ADJOURNMENT
The meeting adjourned at 1:58:01 PM.
cc: Honorable Mayor and City Council members
S A K E R S F I E L D
CITY OF BAKERSFIELD
MEMORANDUM
February 29, 2008
TO: Planning and Development Committee
FROM: Raul Rojas, Public Works Director
C\
SUBJECT: Freeway Walls
The Public Works staff has researched various issues pertaining to freeway walls in
the last few weeks:
Access for maintenance (graffiti) of existing sound walls:
Public Works staff met with the Manager of the South Region CalTrans District 6
Maintenance Division to discuss the SR99 sound walls in 5 different locations:
1. Between McKee and Hosking, west side
2. Between Panama and Hosking, west side
3. Between the Wilson Road overcrossing and Ming Ave, west side
4. Between Panama Lane and Pacheco Road, east side
5. South of White Lane against the north bound off ramp, east side.
Staff has initiated a service agreement with CalTrans for the graffiti maintenance of
wall 4 wherein CalTrans will pay the city for their services. Of the other walls,
CalTrans will issue an encroachment permit as a part of the service agreement for
the maintenance of walls 1 and 2 (developer walls). Wall 3 and wall 5 will be
maintained by CalTrans.
If a wall is to be maintained by the City of Bakersfield through an encroachment
permit obtained from CalTrans, the wall can be placed directly behind the CalTrans
right-of-way fence. If the wall is to be maintained by the City of Bakersfield without
access from the freeway, then a minimum of 12 feet between the CalTrans right-of-
way fence and the wall in question is necessary for the maintenance and graffiti
trucks. Consideration must also be given for secure access from City streets, as
GAGR0UPDAT\Memo\2008\Freeway Walls.doc
well as turn-around space for those segments that are accessible from only one end.
This 12' does not take into account any depth necessary for berms or landscaping.
Cal Trans' Transportation Art Program (Murals):
Cal Trans allows communities to paint murals or add sculptural artwork, either
freestanding or on Cal Trans freeway walls, bridge abutments, bridge rails, etc.
They have specific guidelines spelled out in Section 6 "Transportation Art" of
Chapter 29 "Landscape Architecture" of the Project Development Procedures
Manual (PDPM). These guidelines apply only to walls under CalTrans' jurisdiction.
As requested, staff has asked the CalTrans District 6 Transportation Art Coordinator
to attend the Council Committee meeting on March 6 to discuss the applicability of
these requirements to the developer walls, such as the Hosking to McKee wall.
Briefly, if the artwork meets the Transportation Art Program criteria, the local agency
is responsible for the cost of installing and maintaining the artwork for its projected
lifespan. The local agency is also responsible for its eventual removal. CalTrans
may require that the local agency provide bonds or other means of security to
ensure maintenance, rehabilitation and removal of the art.
Freeway wall at SR 178 and Fairfax:
Councilmember Weir asked for information on the appearance of the wall on the
south side of SR 178 at the Fairfax interchange construction project. A photo and an
excerpt from the construction drawings for the wall is attached.
Aesthetic Treatment for Sound Walls Along Freeways:
CalTrans has authored a document— "SR99 Corridor Enhancement Master Plan" —
which outlines some suggested, acceptable wall treatments for sound walls along
this corridor. Staff is currently researching CalTrans requirements for these
treatments.
mps
C: Reading File
Freeway Walls file
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Part 3-Specific Project Development Procedures
When approved by the Department, the name, identifying logo or symbol of the artist,
local agency and/or financial sponsor may be placed on or adjacent to the
transportation art and is not considered to be "text." The Department retains sole
discretion for determining the appropriate size, content, colors and other elements of
the artist and/or sponsor recognition. Logos and symbols for artist or sponsor
recognition must be provided and maintained by the Permittee(s).
Design Guidelines for Transportation Art
Proposed transportation art must:
1. Be appropriate to its proposed setting.
2. Be in proper scale with its surroundings.
3. Not create a distraction to the motoring public (e.g., the proposed art should
be large enough to interpret at highway speed, but not be so large that it
demands attention from the motorist.
4. Be composed of materials that are durable for the projected life span of the
project.
5. Be located where the Permittee(s) can safely perform required maintenance as
specified in the encroachment permit and in conformance with the
Department's procedures.
6. Be fully funded for design, installation, maintenance and removal by others
for its projected life span.
7. Conform to provisions of the Outdoor Advertising Act.
8. Not be placed in median areas of controlled-access highways (freeways and
expressways).
9. Not imitate, obscure or interfere with traffic control devices.
10. Not interfere with airspace above the roadway.
11. Not be placed within State highway right-of-way up on trees, rocks or other
natural features.
12. Not adversely affect existing structures, drainage patterns or storm water
runoff quality, landscaping, natural vegetation, or other planting.
13. Be located outside of the clear recovery zone (as defined in the Highway
Design Manual). Transportation art must be placed as far from the traveled
way or edge of roadway as is practical, with consideration for the visibility of
the art.
14. Not make use of or simulate colors or combinations of colors usually reserved
for official traffic control devices described in the AASHTO Manual of
Uniform Traffic Control Devices (MUTCD).
15. Not include reflective or glaring surface finishes.
58 01/18/05 Project Development Procedures Manual
Chapter 29-Landscape Architecture
Section 6-Transportation Art
16. Not include illumination that impairs or distracts the vision of transportation
system users. Other lighting may be permitted. Lighting may be allowed on
structures only when approved by Structures, in accordance with current
requirements.
17. Not include blinking or intermittent lights.
18. Not include moving elements (kinetic art) or simulate movement.
19. Not restrict sight distance.
20. Not include any form of advertising that would be in conflict with the
Outdoor Advertising Act.
21. Not display text, flags, religious, political or commercial symbols.
22. Not include commercial symbols, except as allowed in "Artist and Sponsor
Recognition."
23. Be designed to minimize ongoing maintenance needs. Department-approved
protective graffiti coatings may be required by the Department.
24. Be consistent with Structures Maintenance inspection requirements, including:
o Paint used on structures should not fill or obscure cracks. Latex or other
flexible type paints may be used on concrete structures only with written
permission from the Office of Structures Maintenance.
o Painting of steel structures will only be permitted with written permission
from the Office of Structures Maintenance and Investigations.
o Painted art on concrete structures should avoid load-carrying, stress-
bearing structural members including but not limited to bridge girders,
soffits, columns and piers. Wing walls and abutments are preferred
locations for painted art.
o Artwork must not impair the necessary inspection of bridges, retaining
walls and other structures.
o To facilitate the Department's inspection access to structures, mural art
may be placed on removable panels.
o Chipping, blasting or in any way modifying existing concrete surfaces is
prohibited.
Submittal of Artwork Proposals
A transportation art proposal should be supported by the local agency that has
jurisdiction in the area where the artwork will be placed.
The local agency will ensure that the proposal is developed in cooperation with the
community immediately impacted by the artwork. The local agency will provide an
opportunity for public comment on the proposed artwork.
The responsible local agency will secure and document acceptance from the
community immediately impacted by the artwork. Such community acceptance may
vary, but must ensure that those most affected have an opportunity to express support
or opposition to the proposal.
Project Development Procedures Manual 01/18/05 59
Part 3-Specific Project Development Procedures
The method of community review will be determined by the responsible applicant
local agency, with guidance provided by the District Transportation Art Coordinator.
The appropriate method for community review will depend on the nature of the
artwork, and may range from developing a signed petition to conducting a noticed
public meeting.
The local agency will provide the Department an adopted resolution that describes:
1. The local agency's jurisdiction in the vicinity of the project site.
2. The date of public consideration and comment of the proposed art.
3. The local agency's approval of the artwork content.
4. The project's projected life span.
5. The local agency's commitment to ensure maintenance of the artwork,
including timely graffiti removal/repair, and removal (or restoration) of the
artwork at the end of its life span.
6. A schedule for commencing and completing project installation.
The artist(s) and local agency will adhere to and remain in compliance with
Department rules, regulations and any additional restrictions the Department may
apply to the transportation art project, when working within the State highway right-
of-way.
The name, address and telephone number of each person working within the right-of-
way to construct, maintain, rehabilitate or remove art will be provided to the
Department as part of the permit application initially, and thereafter as changes occur.
Transportation art proposals should be submitted to the District Transportation Art
Coordinator. Transportation Art proposals will be processed by the Department
through the encroachment permit process.
Procedures for Processing Transportation Art Proposals
The proposed site for installation of transportation art must be reviewed and approved
by the Department for safety and environmental considerations prior to approval of
an encroachment permit. Safety determinations affecting highway operation,
maintenance or tort liability may be documented in a Permit Engineering Evaluation
Report (PEER) or by other means. The Department has sole responsibility for
approval of transportation art sites. The local agency and the Department must review
and approve the proposed transportation art prior to issuance of an encroachment
permit.
Additional criteria and permit conditions may be applied to a project as determined
appropriate by the District.
Transportation art proposals will be reviewed for compliance with this policy.
The approval of a transportation art proposal must be made with due consideration to
safety (location, potential for motorist distraction, accessibility for maintenance, etc.),
aesthetics, community support and maintainability.
As a courtesy, the Department may suggest alternative locations when it is necessary
to deny the issuance of an encroachment permit due to site conditions.
60 01/18/05 Project Development Procedures Manual
Chapter 29-Landscape Architecture
Section 6-Transportation Art
Transportation art proposals must include:
1. The local agency adopted resolution in support of the art.
2. A resume of the artist's work and background.
Project Development Procedures Manual 01/18/05 61
Part 3-Specific Project Development Procedures
3. A full description of the proposed artwork, including location, proposed life
span, construction and installation techniques, details necessary to convey
construction methods, and proposed materials, including, but not limited to,
paint and protective coatings.
4. Specifications for proposed materials, including Material Data Sheets.
5. A scaled drawing and/or model. The Department may furnish necessary site
data.
6. Construction schedule.
7. Project cost estimate.
8. Traffic control plan and provisions, when required.
9. Maintenance plan and schedule.
Proposals that involve freestanding art, or involve the modification of existing
Department structures must include design plans stamped by an appropriately
licensed Engineer. These proposals will be submitted by the District Transportation
Art Coordinator to the Office of Structures Maintenance and Investigations for
review.
Following review and approval by the District Transportation Art Coordinator, the
proposal and approval documents will be submitted by the District Transportation Art
Coordinator to the District Permit Engineer for processing. Permit applications for
transportation art should be reviewed by District Landscape Architecture,
Maintenance (including field maintenance and Headquarters Structures Maintenance
and Investigations) Structures Design, Safety, Environmental and other appropriate
units.
The District Transportation Art Coordinator should send an informational copy of the
art proposal, approval documents, permit and as-built information to the Headquarters
Transportation Art Coordinator, LAP.
If, at any time during the process, the District recommends any changes to or
withholds concurrence on a project not yet approved, that proposal may be returned
to the artist(s) for revisions. Once a permit is approved, no changes will be allowed to
the art without prior written approval of the District Transportation Art Coordinator
and the District Permit Engineer.
62 01/18/05 Project Development Procedures Manual
The following documents were
presented during the Regular
Meeting of the Planning and
Development Committee Meeting
of March 6, 2008
L Innaft
•
B A K E R S F I E L D
Development Services Department
Stanley C. Grady, Director
M E M O R A N D U M
March 6, 2008
TO: STANLEY C. GRADY, DEVELOPMENT SERVICES DIRECTOR
FROM: JAMES D. MOVIUS, PLANNING DIRECTOR
PLANNING AND DEVELOPMENT COMMITTEE
SUBJECT: FREEWAY WALLS
This memorandum pertains to the introduction of standards for walls developers construct with
residential development adjacent to freeways.
BACKGROUND:
The primary purpose of walls separating residential subdivisions and freeways is sound attenuation.
The height of the wall is determined by a noise study prepared by a qualified consultant. Typically,
concrete block is used to construct these walls. The Committee requested information to improve the
aesthetics/attractiveness of the walls and deter graffiti on the walls.
Staff has provided three options for committee consideration.
Option A:
• Decorative concrete block or poured—in-place walls(examples could include split face
block, heavily textured walls and/or pilasters)
• 10 foot wide maintenance way for access
Maintenance Needs:
Ongoing Graffiti removal, weed control and trash removal (see table on following page).
Option B:
• Textured concrete block or poured-in-place wall with climbing vines to cover wall
• Climbing Vines capable of attaching to wall
• 10 foot wide maintenance way for access
Maintenance Needs:
Ongoing drip irrigation repair, minor vine maintenance, graffiti removal until vine
coverage is obtained,weed control and trash removal (see table on following page).
B A K E R S F I E L D
Staff: Rhonda Smiley Zack Scrivner, Chair
Rick Kirkwood Harold Hanson
Ken Weir
REGULAR MEETING NOTICE
PLANNING AND DEVELOPMENT COMMITTEE
of the City Council - City of Bakersfield
Thursday, March 6, 2008
1:00 P.M.
City Manager's Conference Room, Suite 201
Second Floor- City Hall, 1501 Truxtun Avenue, Bakersfield, CA
A G E N D A
1. ROLL CALL
2. ADOPT THE FEBRUARY 7, 2008 AGENDA SUMMARY
3. PUBLIC STATEMENTS
4. DEFERRED BUSINESS
A. Update on Block Walls Along Freeways — Rojas/ Movius
5. COMMITTEE COMMENTS
6. ADJOURNMENT
SACouncil Committees\2008\08 Planning and Development\March\08 March 6 agenda.doc
PLANNING AND DEVELOPMENT COMMITTEE MEETING AGENDA FOR
MARCH 6, 2008
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PLANNING AND DEVELOPMENT COMMITTEE MEETING
Thursday, March 6, 2008
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