HomeMy WebLinkAbout10/24/07_CC_AGENDA_PACKET
BAKERSFIELD CITY COUNCIL
AGENDA
• MEETING OF OCTOBER 24, 2007
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m. and reconvenes at 6:30 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
2. PUBLIC STATEMENTS (Regarding Workshop & Closed Session item(s) only during this portion of the meeting)
3. WORKSHOPS
(15 min) a. City Council Goals Update.
(15 min) b. Transportation Update (TRIP)
4. CLOSED SESSION
a.. Conference with Legal Counsel - Potential Litigation; Closed Session pursuant to
subdivision (b)(1)(3)(C) of Government Code Section 54956.9 (Claim of Minnie Jung)
RECONVENED MEETING - approximately 6:30 p.m.
5. ROLL CALL
6. INVOCATION by Reverend Nancy McMaster, Valley Christian Church
7. PLEDGE OF ALLEGIANCE by Cammy Jamison, 2nd Grade Student at Valley Oaks Charter School.
8. CLOSED SESSION ACTION
9. PRESENTATIONS
a. Presentation by Mayor Hall of retirement plaque and gift certificate to Roy M. Hall.
10. PUBLIC STATEMENTS
11. APPOINTMENTS
12. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the September 17, 2007 Special Joint Meeting and October 10, 2007
Regular Council Meeting.
Payments:
b. Approval of department payments from September 28, 2007 to October 11, 2007 in the
amount of $30,253,994.96 and self-insurance payments from September 28, 2007 to
October 11, 2007 in the amount of $256,225.50.
12. CONSENT CALENDAR continued
Ordinances:
C. Building and Constructions Code, specifically the California Building Code, Mechanical
Code, Plumbing Code, Electrical Code, existing Building Code and Historical Building Code:
1. First Reading of Ordinance deleting Sections 15.12, 15.16, 15.28, 15.32 and 15.48 of
the Municipal Code.
2. First Reading of Ordinance amending Sections 15.04 and adding Sections 15.05,
15.07, 15.09, 15.11, 15.13 and 15.15 of the Municipal Code.
d. California Fire Code:
1. First Reading of Ordinance deleting Section 15.64 of the Municipal Code.
2. First Reading of Ordinance adding Section 15.65 of the Municipal Code.
e. Adoption of Ordinance amending Section 10.76.030 of the Municipal Code relating to
parades. (FR 10110107)
(ward 4)• f. Adoption of Ordinance amending Section 1.12.040 of the Municipal Code by adding
Annexation No. 522 consisting of 60.77 acres located on the west side of El Toro Viejo
Road, east of Calloway Drive, Annexation No. 554 consisting of 66.69 acres located south of
Seventh Standard Road, west of the Calloway Canal, north of Snow Road, Annexation No.
563 consisting of 21.83 acres located at the northwest corner of Snow Road and Coffee
Road, and Annexation No. 564 consisting of 73.54 acres located north of Snow Road, on the
east and west side of Coffee Road to Ward 4. (FR 10110107)
g. Adoption of Ordinance amending Section 15.74 of the Municipal Code relating to flood
damage prevention. (FR 10110107)
h. Adoption of Ordinance amending chapter 15.78 of the Bakersfield Municipal Code relating to
mitigation for urban development impacts on endangered species. (FR 10110107)
Resolutions:
i. New Job Specifications and Change to Salary Schedule:
1. Amendment No. 10 to Resolution No. 049-06 approving Memorandum of
Understanding for employees of the Blue and White Collar Units and adopting salary
schedule and related benefits for Senior Sales Representative and Marketing &
Events Specialist.
2. Amendment No. 6 to Resolution No. 078-06 setting salaries and related benefits for
officers and employees of the General Supervisory, Police Supervisory and
Management Units and adopting salary schedule and related benefits for Convention
& Visitors Bureau Manager.
3. New Job Specifications for Marketing & Events Specialist, Senior Sales
Representative and Convention & Visitors Bureau Manager.
upon annexation
2 City Council Meeting of 10/24/2007
12. CONSENT CALENDAR continued
(Ward 1) j. Sewer Connection and Construction Fees for the McDonald Area Sewer Project:
1. Resolution confirming assessments for sewer connection fee including the
construction fee and authorizing the collection of assessments by the Kern County
Tax Collector.
2. Agreements to pay sewer connection and construction fee in installments and notice
of special assessment lien with:
a. Billy P. Reese Jr. & Natalie J. Reese -10 Candy Street
b. Michael R. Stern - 108 N. Stine Road
(Ward 2) k. Emergency Replacement of Cooling Tower for HVAC at Police Department Building:
1. Resolution dispensing with bidding procedures due to the emergency cooling tower
replacement at the Bakersfield Police Department Building, not to exceed $39,252.
2. Transfer $39,252 from Public Works Capital Improvement Project (Fleet Services
Building Remodel) to the Capital Improvement Budget within the Capital Outlay Fund
to fund this project.
(Ward 2) I. Mill Creek Linear Park in Central Park:
1. Resolution determining that prefabricated elements needed for the Mill Creek Linear
Park project cannot be reasonably obtained through the usual bidding procedures
and authorizing the Finance Director to dispense with bidding therefore and purchase
slide gates and operators from Waterman Industries, not to exceed $60,000.
2. Agreement with Waterman Industries ($41,981.94) for fabrication of the elements
required for the construction of the project.
(Ward 1,2) M. Resolution approving the Relocation Plan for the Mill Creek South Mixed-Use Project.
(Ward 1,4,6,7) n. Resolutions adding the following territories to the Consolidated Maintenance District and
confirming the assessments, approving the Public Works Director's Report and authorizing
collection of assessments by the Kern County Tax Collector:
1. Area 1-74, (Calloway, Langley NE)
2. Area 1-75, (Coffee, Snow NW)
3. Area 1-76 (Jewetta, Etchart SE)
4. Area 1-77 (7th Standard, Jewetta SW)
5. Area 2-36 (Mexicali, Schirra NW)
6. Area 3-74 (Wible, Taft Highway SE)
7. Area 5-40 (S. Union, E. Panama NE)
(Ward 4)* o. Resolution approving an application proposing proceedings for annexation of inhabited
territory to the City identified as Annexation No. 593 consisting of 15.20 acres located along
Kimberly Avenue, generally south of Olive Drive and east of Coffee Road.
* upon annexation
3 City Council Meeting of 10/24/2007
12. CONSENT CALENDAR continued
(Ward 1,6)" p. Resolutions approving applications proposing proceedings for annexation of uninhabited
territory to the City identified as:
1. Annexation No. 558 consisting of 42,706 sq. ft., located on the south side of Terrace
Way between Wible Road and Stephens Drive.
2. Annexation No. 586 consisting of 1.55 acres, located on the south side of Taft
Highway east of Ashe Road.
(Ward 5) q. Resolution of Intention No. 1567 to add territory, Area 3-75 (Buena Vista, Taft Highway NE)
to the Consolidated Maintenance District and preliminarily adopting, confirming and
approving Public Works Director's Report.
Agreements:
(Ward 1) r. Final Map with ADH Corporation for Tract 6297 Phase 2 located north of Redbank Road
between S. Oswell Street and S. Sterling Road.
(Ward 2) s. Agreement with HNTB Corporation ($9,249,949) for engineering and environmental design
services for the South Centennial Corridor.
(Ward 2,5) t. Westside Parkway and Cross Valley Canal
1. Utility Agreement with Kern County Water Agency ($2,652.530) to mitigate utility
conflict with the Cross Valley Canal (CVC) in preparation for the construction of
Westside Parkway
2. License Agreement with Kern County Water Agency for the City to construct,
maintain, and operate on and off ramps associated with the Westside Parkway at the
CVC.
3. License Agreement with Kern County Water Agency (KCWA) for KCWA to install an
Inter-tie Facility within City owned property.
U. Amendment No. 1 to Agreement No. 07-027 with Jim Alfter Cement Contractor ($396,925;
revised not to exceed $1,340,925 and extending the term of the annual contract to June 30,
2008) for construction of HUD-Funded curb and gutter.
(Ward 5)* v. Environmental Impact Report for General Plan Amendment/Zone Change No. 05-1580 (Ten
Section Project)
1. Amendment No. 1 to Agreement No. 06-135 with RBF Consulting ($2,760) for
preparation of an Environmental Impact Report.
2. Appropriate developers' contribution ($2,760) to the Development Services
operating budget in the General Fund for the EIR consultant.
Bids:
(Ward 1) w. Accept base bid plus additive alternate No. 1 and award contract to Pickinpaugh Concrete
Construction ($182,140.80) for the landscape wall construction along Stockdale Highway
from McDonald Way to Stine Canal.
X. Accept bid and award annual contract to T.D. Whitton Construction, Inc. (not to exceed
$2,000,000) for the street reconstruction and paving (maximum of 4 years).
'upon annexation
4 City Council Meeting of 10/24/2007
12. CONSENT CALENDAR continued
Y. Accept bid and award annual contract to Basic Chemical Solutions (not to exceed $75,000)
for the wastewater treatment plant chemical - sodium hydroxide (maximum of 4 years).
Z. Accept bid from Lake Chevrolet ($41,440.35) for two (2) additional two-passenger cargo
vans for Public Works Department.
aa. Accept bid from Bakersfield Harley Davidson ($56,320.37) for three (3) replacement police
special motorcycles.
(Ward 2) bb. Accept bid and award contract to Code Precast Products, Inc. ($69,402.01) to manufacture
and deliver materials for Mill Creek Linear Park - Precast Elements.
(Ward 2) cc. Accept bid and award contract to KS Fabrication and Machine, Inc. ($68,002.85) to
manufacture and deliver materials for Mill Creek Linear Park - Miscellaneous Metal.
(Ward 1) dd. Reject bids for the installation of above ground diesel fuel tank at South Mt. Vernon Green
Waste Recycling Facility.
ee. Reject bids for the annual contract for wastewater treatment plant chemical - ferric chloride.
Miscellaneous:
ff. Revised Job Specification for Supervisor II.
gg. Reclassification of one position and addition of one position within the Finance Department
1. Reclassification of Accounting Clerk II to Accountant I within the Treasury Division of
the Finance Department (General Fund)
2. Addition of one Accounting Supervisor within the Accounting Division of the Finance
Department (TRIP fund).
hh. Appropriate $382,066 State Grant revenues to the Police Operating Budget within the
S.L.E.S.F. Fund.
ii. Transfer $250,284 Metropolitan Medical Grant Revenues from the General Fund Operating
Budget to the Metro Medical Special Revenue Fund Operating Budget to purchase two (2)
emergency shelter trailers ($36,000) and to maintain the programs established by this grant.
Staff recommends adoption of Consent Calendar items a through ii.
13. CONSENT CALENDAR HEARINGS
a. Public Hearing to consider Resolution approving and adopting an adjustment to the Street
Cut Workmanship and Performance Warranty Fee (fee proposed to increase from $17.50
per lane-foot to $19.90 per lane-foot; 13.7% increase). (Staff recommends adoption of
resolution.)
5 City Council Meeting of 10/24/2007
13. CONSENT CALENDAR HEARINGS continued
(ward 1,2) b. Public Hearing to consider proposal for the Bakersfield Redevelopment Agency to assist in
the construction and installation of public facilities for the Millcreek Linear Park and Canal
Refurbishment Project. (Staff recommends adoption of resolutions.)
1. Resolution approving the provision of assistance by the Bakersfield Redevelopment
Agency for the construction and installation of public improvements related to the
Millcreek Linear Park and Canal Refurbishment Project (Southeast Bakersfield
Redevelopment Project Area).
2. Resolution approving the provision of assistance by the Bakersfield Redevelopment
Agency for the construction and installation of public improvements related to the
Millcreek Linear Park and Canal Refurbishment Project (Old Town Kern-Pioneer
Redevelopment Project Area).
C. Public Hearing to consider Resolution approving fees and charges pursuant to the Cost
Recovery System. (Staff recommends adoption of resolution.)
14. HEARINGS
15. REPORTS
16. DEFERRED BUSINESS
a. Update to the refurbishment of the entry monument signs located on State Route 99.
Staff recommends Council determination.
17. NEW BUSINESS
18. COUNCIL AND MAYOR STATEMENTS
19. ADJOURNMENT
Respectfully submitted,
Al Alan Tandy
City Manager
10/18//07 11:35 am
6 City Council Meeting of 10/24/2007
AGENDA HIGHLIGHTS
OCTOBER 24, 2007 COUNCIL MEETING
REGULAR MEETING - 5:15 p.m.
WORKSHOPS
There will be two workshops: 1) City Council Goals Update by Assistant City Manager John Stinson; and 2)
Transportation Update (TRIP) by Public Works Director Raul Rojas.
CLOSED SESSION
There will be a conference with legal counsel regarding potential litigation.
CONTINUATION OF REGULAR MEETING - approximately 6:30 p.m.
CONSENT CALENDAR
Ordinances
Item 12c. First Reading of Ordinances relating to Building and Constructions Code. The State of
California has adopted new versions of the California Building Code (CBC), Mechanical Code, Plumbing
Code, Electrical Code and added a new California Existing Code and Historical Building Code. The City is
required by State law to adopt these codes by January 1, 2008.
Item 12d First Reading of Ordinances relating to the California Fire Code. The State of California has
adopted a new version of the California Fire Code (CFC), which is based on the 2006 International Code.
The City is required by state law to adopt the CFC by January 1, 2008.
Item 12e. Adoption of Ordinance Amending the Municipal Code relating to Parades. First reading of this
ordinance was given October 10, 2007. A minor amendment is being made related to fees. Staff will
recommend that the fee portion be referred back to the Legislative and Litigation Committee for review.
Resolutions
Item 121. Resolution Authorizina the Finance Director to Dispense with the Formal Bidding Process to
Purchase Slide Gates and Operators from Waterman Industries in an amount not to exceed $60,000 for the
Mill Creek Linear Park Proiect. The City had a bid opening for the metal slide gate items and received no
bids. Staff negotiated a price of $41,981.94 with Waterman Industries and has estimated the cost of
additional work to range from $5,000 to $15,000. Staff recommends that standard bidding procedures be
dispensed in this instance so that construction can be completed during the necessary time frame.
Item 12m. Resolution approving the Relocation Plan for the Mill Creek South Mixed-Use Project. The
Relocation Plan has been prepared in accordance with the general relocation guidelines, which were
approved by the City Council and Bakersfield Redevelopment Agency in 1999. Upon adoption, the plan will
be submitted to the California Department of Housing and Community Development (HCD) in compliance
with redevelopment law regulations. The Bakersfield Redevelopment Agency approved the relocation plan
at their September 10, 2007 meeting.
Agreements
Item 12s. Design Consultant Agreement with HNTB Corporation for Engineering and Environmental
Services for the South Centennial Corridor in the amount of $9,249,949. Staff issued a Request for
Qualifications (RFQ) for engineering and environmental services for Thomas Road Improvement Program
(TRIP) large-sized projects and received twelve responses. Six firms were invited to interview. Based on
the qualifications submittals and the interviews, HNTB Corporation was selected. Work schedule is
approximately 48 months.
Item 12t. Westside Parkway and Cross Valley Canal (CVC). At the Westside Parkway and Coffee Road
Interchange, the Coffee Road Eastbound on and off ramps must cross over the CVC. It was determined
that to mitigate this conflict it would be best to enclose the canal with a box culvert where the ramps cross
over the CVC. A Utility Agreement with Kern County Water Agency (KCWA) is necessary to mitigate utility
conflict with the CVC in preparation for the construction of Westside Parkway in the amount of $2,652,530.
License Agreements with KCWA are necessary for the City to construct, maintain, and operate on and off
ramps associated with the Westside Parkway at the CVC, and to install an Inter-tie Facility within City
owned property.
Bids
Item 12w. Award Contract to Pickinpaugh Concrete Construction for the Landscape Wall Construction
along Stockdale Highway from McDonald Way to Stine Canal in the amount of $182.140.80. This project is
part of the Stockdale Highway Street Improvements which will narrow the medians to allow three through
lanes. There are sufficient funds in the Transportation Development Fund to award this bid.
Item 12x. Award Contract to T.D. Whitton Construction. Inc. for the Street Reconstruction and Paving
Annual Provision in an amount not to exceed $2.000,000. Of the 100 invitations to bid that were sent, only
3 firms responded. The bid pricing schedule is renewable annually for 4 consecutive one-year periods at
the City's option and upon mutually agreeable terms. Staff recommends awarding the contract to T.D.
Whitton Construction, Inc.
Items 12bb. & 12cc. Award Contract to Code Precast Products. Inc. (Precast Elements) in the amount of
$69,402.01, and to KS Fabrication & Machine. Inc. (Miscellaneous Metal) in the amount of $68.002.85 to
Manufacture and Deliver Materials for Mill Creek Linear Park. The Mill Creek Linear Park has been an
ongoing project of the City Council for the redevelopment of the downtown area. The City needs Metal
Fabrication Work and Precast Concrete Elements to be ready to install on November 26, 2007.
Miscellaneous
Item 12hh. Appropriate $382,066 State Grant Revenues to the Police Operating Budget within the
S.L.E.S.F. Fund. In 2006, the City Council approved the appropriation of $606,924 to the Police Operating
Budget within the S.L.E.S.F. Fund. Per the California Government Code, any S.L.E.S.F. monies received in
2006 must be expended or encumbered no later than June 30, 2008. Due to a clerical error, a balance of
$382,066 S.L.E.S.F. monies was not carried over; therefore, the Police Department is requesting this
allocation be made to allow the balance of this money to be used before the deadline on June 30, 2008.
Item 12H. Transfer $250.284 Metropolitan Medical Grant Revenues from the General Fund. Operating
Budget to the Metro Medical Special Revenue Fund Operating Budget to Purchase Two Emergency Shelter
Trailers. The Fire Department proposes to purchase two shelter trailers ($18,000 each), which will each
provide shelter for one hundred victims. One trailer will be given to the Kern Chapter of American Red
Cross and one trailer will be maintained by the Fire Department should the City need to house employees,
such as EOC personnel, during a major disaster. The balance of the transferred funds will be appropriated
for specific purposes at a later date.
October 24, 2007 Agenda Highlights
Page 2
CONSENT CALENDAR HEARINGS
Item 13a. Public Hearing to Consider a Resolution Approving and Adopting an Adjustment to the Street
Cut Workmanship and Performance Warranty Fee. The Municipal Code requires that all permits issued
under Section 12.16.150 be charged a nonrefundable workmanship and performance warranty fee. This
fee was last amended July 19, 2006, and may be annually adjusted to account for changes in cost
estimates for recent City resurfacing projects. Staff recommends the fee be increased from $17.50 per
lane-foot to $19.90 per lane-foot.
Item 13b. Public Hearing to Consider a Proposal for the Redevelopment Agency to Assist. in the
Construction and Installation of Public Facilities for the Millcreek Linear Park and Canal Refurbishment
Pro'e t. Council must hold a public hearing before the Agency commits to use a portion of tax increment for
the purpose of paying all or a part of the value of land for, and/or the cost of the installation and construction
of any publicly owned building. Two resolutions are proposed for adoption which will provide for the
Agency's assistance.
Item 13c. Public Hearing to Consider a Resolution Approving Fees and Charges Pursuant to the Cost
Recovery System. A major Building Code update is mandated by the State to be effective on January 1,
2008. The model Building Code is changing from the 1997 Uniform Building Code (2001 California Building
Code) to the 2006 International Building Code (2007 California Building Code). In order to maintain
consistency between the new Building Code and the Building Valuation Data table for fee calculations, it is
necessary to adopt the new August 2007 Building Valuation Data table from Building Safety Journal.
DEFERRED BUSINESS
Item 16a. Update - Refurbishment of the Entry Monument Signs Based on a substantial donation offer
made by StructureCast to Vision 2020 to manufacture four new pre-cast monument signs, along with the
additional offer of equipment and services from other community businesses to assist in the removal and
replacement of the existing signs at the north and south locations, the City Council is being asked to
reconsider the sign design and refurbishment option that was approved on February 28, 2007 and to
approve a new design and related construction/placement expenses. Vision 2020 representatives, with
Councilmember Benham's assistance, have collaborated with StructureCast and City Neon Sign Systems to
create a new sign design option for the City Council's consideration. The new option is expected to be
substantially less expensive and will be more durable with lower maintenance than the version previously
approved by the City Council. The site improvements previously approved by the City Council, are planned
to be installed after completion of the new signs.
Approved:/
Rhonda Smiley, Assistant to the City Manager
cc: Department Heads
City Manager's File
City Clerk's Office
News Media File
October 24, 2007 Agenda Highlights
Page 3
BAKE
OF yCW044? ~SI
~ + Ct%
ADMINISTRATIVE REPORT
q~IFO
MEETING DATE: October 24, 2007 AGENDA SECTION: WorK5hop
ITEM:.
TO: Honorable Mayor and City Council APPROVED
FROM: John W. Stinson, Assistant City Manager DEPARTMENT HEAD
DATE: October 12, 2007 CITY ATTORNEY
CITY MANAGER fiS
SUBJECT: City Council Goals Update
RECOMMENDATION: Council Determination.
BACKGROUND:
Attached is an updated version of City Council Goals which were submitted to the Council on September
12, 2007. They have been revised to include target dates (shown in bold) where applicable as requested
by Vice-Mayor Hanson. The remaining Items which are considered ongoing activities and do not include
target dates. The goals have been reformatted to better identify and focus on significant Council goals
and incorporate other new major goals (such as the TRIP program, Mill Creek, etc.). The new format also
identifies the targeted actions which support the completion of the goals. The updated goals list has been
streamlined to remove those items which have been completed, were duplicative or were included within
other goals, or were no longer relevant. Additionally, a review was done to relocate some items which
were common among several goals (such as pursuit of grant funding) to the "Guiding Principles" section to
eliminate duplication among goals. The goals have been reviewed and discussed with the Department
Heads, who have contributed to the update and changes.
There are three documents included with this administrative report. The first is a summary which shows
just the major goals. The second includes the goals with the Target Actions and Guiding Principles. The
third is a copy of the goals that were adopted in 2005.
Council goals provide policy guidance to staff for budgetary and program implementation. The Council
may choose to further update these goals or make additional modifications as desired.
October 12, 2007, 10:54AM
S:Wdmin Rpts\20051Council goals admin 09-12-07.doc
JWS:al
BA
O~ycov0e+r ~S
ADMINISTRATIVE REPORT
gLIFO
MEETING DATE: October 24, 2007 AGENDA SECTION: Workshop
ITEM:, b,
TO: Honorable Mayor and City Council PPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 15, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Status of Transportation Projects (Various Wards).
Staff will provide a brief update on Transportation Projects throughout the City including the Thomas Road
Improvement Program (TRIP) Projects.
(kpb)
October 16, 2007, 8:27AM
G:\GROUPDAT\ADMINRPT\2007110-24\Status of Transportation Projects.doc
A
~ Vr s
ADMINISTRATIVE REPORT
C~ YRI
MEETING DATE: October 24, 2007 AGENDA SECTION: Closed Session
ITEM: ~ 0
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD klG
DATE: October 9, 2007 CITY ATTORNEY l/~
CITY MANAGER /%(1-s
SUBJECT: Conference with Legal Counsel - Potential Litigation
Closed session pursuant to subdivision (b)(1)(3)(C) of Government Code section
54956.9. (re: Claim of Minnie Jung)
VGAII
SACOUNCIL\CI Sess\Admins\07-08\10-24-07PotLit.doe
A4
U ADMINISTRATIVE REPORT
IF
MEETING DATE: October 24, 2007 AGENDA SECTION: Presentations
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Javier Lozano, Human Resources Manager DEPARTMENT HEAD
DATE: October 3, 2007 CITY ATTORNEY
CITY MANAGER 0~'
SUBJECT: Presentation by Mayor Hall of a Retirement Plaque and Gift Certificate to Roy M. Hall.
RECOMMENDATION:
BACKGROUND: Mayor Hall will make presentations to:
Roy M. Hall, Development Assistant from the Economic & Community Development
department with 20 years of service to the City of Bakersfield.
P:\DOCS\Hdmin Report Retiree Presentations. doc 10/2/2007
A
O~ J,pRPORT
ADMINISTRATIVE REPORT
MEETING DATE: October 12, 2007 EAGENDAA SECTION: Consent Calendar
l a, o ,
TO: Honorable Mayor and City Council
APPROVED
FROM: Pamela McCarthy, City Clerk DEPARTMENT HEAD
DATE: September 28, 2007
CITY ATTORNEY
CITY MANAGER rXj
SUBJECT: Approval of minutes of the September 17, 2007 Special Joint Meeting and October 10,
2007 Regular Council Meetings.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
kt
A
O~ywvo.4 S
~ , 'It4
ADMINISTRATIVE REPORT
By LIFO
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: INA
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD Al:%
DATE: October 11, 2007 CITY ATTORNEY _
CITY MANAGER /-~S
SUBJECT: Approval of department payments from September 28, 2007 to October 11, 2007 in the
amount of $30,253,994.96 and Self Insurance payments from September 28, 2007 to
October 11, 2007 in the amount of $256,225.50.
RECOMMENDATION:
Staff recommends approval of payments totaling $30,510,220.46.
BACKGROUND:
RAR
October 11, 2007, 2:31 PM
SARicharMARADMIN-AP.doc
A
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: l a . c
TO: Honorable Mayor and City Council APPROVED
FROM: Stanley Grady, Development Services Director DEPARTMENT HEAD
DATE: October 12, 2007 CITY ATTORNEY AL
CITY MANAGER 11,5
SUBJECT: First reading of ordinances relating to the Building and Constructions code, specifically
the California Building Code, Mechanical Code, Plumbing Code, Electrical Code,
Existing Building Code, and Historical Building Code:
1. An Ordinance deleting sections 15.12, 15.16, 15.28, 15.32 and 15.48.
2. An Ordinance amending section 15.04 and adding sections 15.05, 15.07, 15.09,
15.11, 15.13 and 15.15.
RECOMMENDATION:
Staff recommends first reading of ordinances.
BACKGROUND:
The State of California recently adopted new versions of the California Building Code (CBC),
Mechanical Code, Plumbing Code, Electrical Code and added a new California Existing Code and
Historical Building Code. This is the first time this has happened in nearly ten years. The usual code
adoption cycle is once every three years and occurs after the publication of the new national model
codes. However, it has been delayed for the last two cycles because of the decision to adopt the 2006
International Building Code (IBC). The new version of the CBC is now based on the IBC and replaces
the 2001 CBC version which was based on the 1997 Uniform Building Code. In conjunction with the
code adoption, staff is proposing a separate resolution on this same agenda to consider fees &
changes pursuant to the Cost Recovery System.
State law requires that the City of Bakersfield adopt these codes by January 1, 2008. State law also
allows the City of Bakersfield to make these Codes more restrictive as long as such restrictions are
based on climatological, geological, and/or topographical reasons.
The changes to the Codes were technical and substantial. Therefore, for clarity and ease, it was
determined that we should repeal our current code sections (15.12, 15.16, 15.28, 15.32 and 15.48). In
addition we need to amend section 15.04 to reflect minor changes and finally, we need to add sections
15.05 15.07, 15.09, 15.11, 15.13 and 15.15.
The City is using this opportunity to also modify our ordinance with respect to grading. The changes
respective to grading are designed to prevent some of the problems that the City is currently
encountering (i.e. grading without a permit; major deviations from approved plans; re-directing drainage
flows without review; and not implementing necessary erosion control measures, or "BMP's"). The new
grading provisions are based on other city ordinances.
October 16, 2007, 10:54AM
SADanaWDMINS12007\Oct\10-24-Code Admin.doc
ADMINISTRATIVE REPORT
City staff has met with the Home Builders Association and the local chapter of the American Society of
Civil Engineers about the adoption of the new codes and the corresponding grading modifications.
Staff has received minimal comments and the few comments received have been about the timing of
enforcement regarding residential development. In November, staff will conduct a series of ten classes
regarding the code changes. These classes will educate local architects, engineers, contractors and
homeowners about the changes to the code.
In order to be in compliance with state law staff recommends first reading of ordinances.
October 16, 2007, 10:54AM
S:\Dana\ADMINS\2007\Oct\10-24-Code Admin.doc
A
U
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /a. d,
TO: Honorable Mayor and City Council PROVED
FROM: Ron Fraze, Fire Chief DEPARTMENT HEAD
DATE: October 12, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: First reading of ordinances relating to the California Fire Code:
1. An Ordinance deleting section 15.64.
2. An Ordinance adding section 15.65
RECOMMENDATION: Staff recommends first reading of all ordinances.
BACKGROUND:
The State of California recently adopted a new version of the California Fire Code (CFC). The new
version of the code was based on the 2006 International Code.
State law requires that the City of Bakersfield adopt the CFC by January 1, 2008. State law also
allows the City of Bakersfield to make the CFC more restrictive as long as such restrictions are based on
climatological, geological, and/or topographical reasons.
The changes to the Codes were technical and substantial. Therefore, for clarity and ease, it
was determined that we should repeal our current code section 15.64 and add a new section, 15.65.
The City is using this opportunity to increase the penalty for violation of the CFC from $1,000 to
$1,500.
In order to be in compliance with state law staff recommends first read of all ordinances.
MRAsc
October 12, 2007, 10:39AM
C:\DOCU ME-1 \kblair\LOCALS-1 \Tem p\XPgrpwise\2007FireCode.doc
A
ADMINISTRATIVE REPORT
C nil
F
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /a.e.
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD
DATE: October 17, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Adoption of Ordinance amending Section 10.76.030 of the Municipal Code Relating to
Parades.
RECOMMENDATION: Staff recommends adoption of the ordinance with changes as noted below.
BACKGROUND:
First reading was at the Council meeting on October 10, 2007. The current parade ordinance describes a
process for a person wishing to hold a parade to apply for a parade permit. The permit application
process requires applicants to select one of five specified parade routes in the city.
The proposed revision of the ordinance makes these five routes suggested options, and allows permit
applicants the additional option of specifying a proposed parade route of their own choosing. If a permit
applicant were to do so, he or she would need to submit the proposed parade route as part of the permit
application. The traffic authority reviewing the parade permit application would then evaluate the route
according to the same nine criteria used in reviewing any proposed parade permit application.
Please note, due to a staff error that raised public concerns about the parade permit fees, staff is
recommending that such language be stricken from the ordinance (see page 3 attached). Staff will
return to Legislative and Litigation Committee to address the cost issue after we gather additional
information. In the meantime, there will not be a cost for obtaining parade permits.
AW:vI
SACOUNCIL\Admins\07.08 AdminsTaradeRoutes10-17-07.doc
A
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: l~.
TO: Honorable Mayor and City Council APPROVED
FROM: Stanley C. Grady, Development Services Director DEPARTMENT HEAD
DATE: October 11, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Adoption of ordinance amending Bakersfield Municipal Code Sections § 1.12.040 by
adding Annexation No. 522 consisting of 60.77 acres, located on the west side of El
Toro Viejo Road, east of Calloway Drive, Annexation No. 554 consisting of 66.69
acres, located south of Seventh Standard Road, west of the Calloway Canal, north of
Snow Road, Annexation No. 563 consisting of 21.83 acres, located at the northwest
corner of Snow Road and Coffee Road and Annexation 564 consisting of 73.54
acres, located north of Snow Road, on the east and west side of Coffee Road to
Ward 4. (Ward 4)
RECOMMENDATION:
Staff recommends adoption of the ordinance.
BACKGROUND:
First reading of the ordinance was given on October 10, 2007.
This ordinance amends the ward boundaries to include Annexations 522, 554, 563 & 564 into
corresponding Council ward. These annexations were approved by IAFCO recently.
Annexation No. 522 is located on the west side of El Toro Viejo Road, east of Calloway Drive. The
property consists of 60.77 acres. The property owner proposes the development of 220 single family
homes on the project site. The property owner requested annexation for development purposes and
to receive city services.
Annexation No. 554 is located south of Seventh Standard Road, west of the Calloway Canal, north
of Snow Road. The property consists of 66.69 acres. The property owner proposes to develop
approximately 275 single family homes. The property owner requested annexation for development
purposes and to receive city services.
Annexation No. 563 is located at the northwest comer of Snow Road and Coffee Road. The
property consists of 21.83 acres. The property owner requested annexation for development
purposes and to receive city services.
Annexation No. 564 is located north of Snow Road, on the east and west side of Coffee Road. The
property consists of 73.54 acres. The property owner proposes to develop approximately 430 single
family homes. The property owner requested annexation for development purposes and to receive
city services.
A
ovc .
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION:
ITEM: la. .
TO: Honorable Mayor and City Council APPROVED
FROM: Phil Burns, Building Director` DEPARTMENT HEAD
DATE: September 24, 2007 CITY ATTORNEY, 44~0e
CITY MANAGER /-/Z
SUBJECT: Adoption of an amended Flood Damage Prevention Ordinance
Recommendation:
Staff recommends adoption of an amendment to Flood Damage Prevention Ordinance: Title 15,
Chapter 15.74 of the Bakersfield Municipal Code.
Background:
In February 27, 2007, the Department of Water Resources (DWR), a state department which
coordinates the National Flood Insurance Program (NFIP) with the state, notified the City outlining its
findings from the Community Assistance Visit (CAV). The purpose of this CAV was to exchange
information regarding various aspects related to participation in the NFIP and to provide any technical
assistance that may be needed.
In its letter to the City, DWR indicated that they found no violation in enforcing the flood management
requirements. Although no technical or administrative problem was identified, the CAV indicated an
area where the City needs to make improvement. They requested the City amend the existing
floodplain management ordinance. DWR assisted the City with the drafting of an amendment to the
current floodplain management ordinance by providing a copy of the "California Model Floodplain
Management Ordinance, for Non-Coastal Community', published by the State in 2006.
Staff carefully reviewed the State's model ordinance and utilized it in preparing the draft amendment.
Most of the changes are limited to re-arranging the fifty-nine (59) definitions and replacing some of the
administrative and permitting processes in accordance with the model ordinance.
After the draft was reviewed and approved by the City Attorney it was forwarded to DWR for its review
and approval. On August 1, 2007, DWR sent a letter to the Mayor stating that the ordinance with the
proposed amendment fully meets current NFIP requirements. Subsequently, on September 19, 2007
staff presented the amended ordinance to the Bakersfield Water Board for review and obtained its
approval for recommendation to the City Council. First reading of the ordinance occurred on October
10, 2007.
September 20, 2007, 9:14AM
SAChris Lee\adminreport for floodplainord 10.24.07.doc
A
1
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Stanley C. Grady, Development Services Director DEPARTMENT HEA
DATE: September 20, 2007 CITY ATTORNEY, k~L
CITY MANAGER /4-5
SUBJECT: Adoption of ordinance amending Chapter 15.78 of the Bakersfield Municipal Code relating
to mitigation for urban development impacts on endangered species. (All wards)
RECOMMENDATION:
Staff recommends adoption of the ordinance.
BACKGROUND:
First reading of the ordinance was given on October 10, 2007.
The purpose of the ordinance is to provide an administrative procedure to address violations of the
Metropolitan Bakersfield Habitat Conservation Plan (MBHCP). The program has been very successful
and has a high rate of compliance. However, in order to not jeopardize the federal and state permits,
adoption of an administrative procedure, with possibility of financial penalties, provides staff with an
avenue to pursue compliance for those few instances where there are violations. This procedure is also
in response to California Dept. of Fish and Game's concern of grading activities occurring prior to
MBHCP compliance. All fines except administrative costs shall be deposited in the MBHCP trust fund to
be used to implement the plan, such as acquiring habitat land. The administrative procedure is similar to
the Code Enforcement compliance procedure. The ordinance also addresses penalties and fines for
both civil and criminal violations of the MBHCP.
The City Council approved the MBHCP on August 25, 1993. Following final approval by the U.S. Fish &
Wildlife Service, the MBHCP became operational in August of 1994. The permit terminates in year 2014.
The preparation of the MBHCP and the protection afforded by it was undertaken to provide a means
whereby individuals and the development community in the metropolitan Bakersfield area would be able
to avoid costly project-specific mitigation in complying with State and Federal Endangered Species Acts.
The program received widespread support from the development community and environmental groups.
The MBHCP is administered by the MBHCP Implementation Trust Group under a joint powers agreement
between the City of Bakersfield and Kern County. The trust group is composed of representatives from
the City of Bakersfield and Kern County, and includes advisory members from the California Department
of Fish and Game, the U.S. Fish and Wildlife Service, and an at-large public member.
Developers pay a $2,145 per acre fee at grading plan approval stage to compensate for direct and
indirect impacts on endangered species habitat from urban development. The funds are used to
purchase and manage habitat consistent with the City's implementing agreement with the U.S. Fish and
Wildlife Service and California Department of Fish and Game.
The amendment is exempt from CEQA pursuant to CEQA Guideline 15061(b)(3), general rule.
s>
J~ ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /Q. i,
TO: Honorable Mayor and City Council APPROVED
FROM: Javier Lozano, Human Resources Manager DEPARTMENT HEAD
DATE: October 17, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: New Job Specifications and Change to Salary Schedule:
1) Amendment No. 10 to Resolution No.049-06 approving Memorandum of
Understanding for employees of the Blue and White Collar Units and adopting
salary schedule and related benefits for Senior Sales Representative and Marketing
& Events Specialist.
2) Amendment No. 6 to Resolution No.078-06 setting salaries and related benefits for
officers and employees of the General Supervisory, Police Supervisory and
Management Units and adopting salary schedule and related benefits for
Convention & Visitors Bureau Manager.
3) New Job Specifications: Marketing & Events Specialist #25010
Senior Sales Representative #25160
Convention & Visitors Bureau Manager #88500
RECOMMENDATION:
Staff recommends adoption of the resolutions, approval of the new job specifications, and addition of the
five (5) new positions.
BACKGROUND:
On August 29, 2007, Council approved an agreement for the Convention and Visitors Bureau (CVB) to
become a division of the City's Economic and Community Development Department. As such, the job
specifications are being created to staff the operations of the CVB. Staff proposes to maintain the current
CVB staffing level of five (5) employees.
Following is the proposed complement of positions:
• (1) Clerk Typist 1/11
• (1) Marketing & Events Specialist
• (2) Senior Sales Representatives
• (1) Convention & Visitors Bureau Manager
S:Wdmin Reports - 2007\CVB Positions.doc
ADMINISTRATIVE REPORT Page 2
Extensive research was conducted of other cities that have in-house CVB's. The proposed job
specifications for the City of Bakersfield were patterned after the City of Redding and the Kern County
Board of Trade because of similar positions and organizational structure.
To maintain internal parity within the City, the Convention & Visitors Bureau Manager salary has been set
at a level equivalent to Superintendent, Senior Sales Representative at a level equivalent to Development
Assistant, and Marketing & Events Specialist at a level equivalent to Development Specialist. These
salaries are also within industry norms.
These positions will be funded from Transient Occupancy Taxes (TOT) and will not impact the General
Fund.
Current CVB employees will have the opportunity to apply for these proposed positions. However, they are
not guaranteed appointment because open recruitments will be conducted.
SEIU concurs with the two (2) new proposed job specifications for the White Collar Unit. The new job
specifications were approved by the Miscellaneous Civil Service Board at their October 16, 2007 meeting.
(mp)
SAAdmin Reports - 2007\CVB Positions.doc
10/17/200710:47 AM
BA
O~ycoirox.r,n s
fff ADMINISTRATIVE REPORT
LIFO
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: / ,
TO: Honorable Mayor and City Council AP ROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
7E
DATE: October 1, 2007 CITY ATTORNEY
CITY MANAGER- t-A5
SUBJECT: Agreements for Sewer Connection and Construction Fees for the McDonald Area Sewer
Project. (Ward 1):
1. Resolution confirming assessments for sewer connection fee including the construction
fee and authorizing the collection of assessments by the Kern County Tax Collector.
2. Agreements to pay sewer connection and construction fee in installments and notice of
special assessment lien with:
a. Billy P. Reese Jr. & Natalie J. Reese 10 Candy Street
b. Michael R. Stern 108 N. Stine Road
RECOMMENDATION: Staff recommends adoption of Resolution and approval of agreements.
BACKGROUND: The owner's of the property shown above desire to connect their property to the City
sewer system. The property owner's claim that to pay the sewer connection and construction fee in one
payment would produce an economic hardship. To assist in paying the connection and construction fee
the City has contracted with the property owners to spread the connection and construction fee over a five
(5) year period to be collected with their property taxes in accordance with Municipal Code Section
14.12.030, 14.12.390, and 16.32.060. Ordinance No. 4433 dated May 23, 2007, authorizes the Kern
County Tax Collector to collect the connection and construction cost in five equal payments over the next
five years.
S:\PROJECTS\SewerConFee\Admin\10-24-07 McDonald Adm.doc
October 1, 2007, 10:1 BAM
U b
LIFO' ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
APP VED
TO: Honorable Mayor and City Council DEPARTMENT HEAD
FROM: Raul M. Rojas, Public Works Director CITY ATTORNEY
DATE: October 9, 2007 CITY MANAGER
SUBJECT: Emergency Replacement of Cooling Tower for HVAC at Police Department Building
(Ward 2):
1. Resolution dispensing with bidding procedures due to the emergency Cooling
Tower Replacement at the Bakersfield Police Department Building, not to exceed
$39,252.
2. Transfer $39,252 from Public Works Capital Improvement Project (Fleet Services
Building Remodel) to the Capital Improvement Budget within the Capital Outlay
Fund to fund this project.
RECOMMENDATION: Staff recommends approval of Resolution and transfer.
BACKGROUND: On September 27, 2007, General Services staff responded to a call regarding a
cooling tower failure at the Police Department Building. General Services staff discovered that the
failure was due to metal fatigue and age of the equipment. This failure prevented the cooling
throughout the Building. Staff investigated the problem and determined that the repairs or
replacement of the cooling tower could not be completed by City staff alone. The Public Works
Director declared this problem an emergency and the work to be performed was of urgent necessity
for the preservation of life, health, or property. To remedy this emergency, the Public Works
Director authorized Trane Company to replace the cooling tower at the Bakersfield Police
Department.
Staff requests the transfer of $39,252 from a Capital Improvement Project (Fleet Services Building
Remodel) to fund this project. Due to technical issues, the Fleet Services Building Remodel project
has been deferred.
Elp: 10/8/07 9:13:43 AM
G:\GROUPDAT\ADMINRPT\2007\10-24\Trane Cooling Tower.doc
A
O v
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /j.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 15, 2007 CITY ATTORNEY Va
CITY MANAGER
SUBJECT: Mill Creek Linear Park in Central Park (Ward 2):
1. Resolution determining that prefabricated elements needed for the Mill Creek Linear
Park Project cannot be reasonably obtained through the usual bidding procedures and
authorizing the Finance Director to dispense with bidding therefore and purchase slide
gates and operators from Waterman Industries, not to exceed $60,000.
2. Agreement with Waterman Industries ($41,981.94) for fabrication of the elements
required for the construction of the project.
RECOMMENDATION: Staff recommends adoption of resolution and approval of agreement.
BACKGROUND: The City is currently coordinating the upcoming construction of Mill Creek Linear Park
(Phase 1) which consists of a variety of new elements within the Central Park area. A crucial aspect of
construction is the re-working of the canal that goes through the Park to a body of water with a larger
water surface area to enhance visual aesthetics at Central Park. To do the work on the canal, the City
must comply with the Canal operators shut down period. That period will be November 26 through
December 14 (3 weeks).
To comply with the shutdown period, the project requires that some elements needed for construction be
prefabricated and delivered to the site, ready to use on November 26. One of the elements needed are
large metal slide gates. The City had a bid opening on October 11 for the metal slide gate items for which
no bids where received. As these elements are crucial for the construction work planned during the Canal
shut down period, staff continued to contact potential manufacturers who could perform the work to our
specifications and timeline for delivery.
Staff was able to negotiate a price with Waterman Industries for the required work. The negotiated price is
$41,981.94. As this project is essentially a design-build project in some aspects, staff has identified some
possible additions to the contract that may occur. We estimate the cost of the additional work could range
from $5,000 to $15,000.
Staff recommends that we dispense with continuation of standard bidding procedures in this instance so
that construction can be completed during the necessary time frame.
October 16, 2007, 9:41AM
G:\GROUPDAT\ADMINRPT\2007\10-24\ADMIN RPT Waterman Agreement.doc
Project #P6K117
t1' 0~ tconvon,r. R1~F:
ADMINISTRATIVE' REPORT
11F01
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD
DATE: August 29, 2007 CITY ATTORNEY V
CITY MANAGER fiJ
SUBJECT: A Resolution of the City of Bakersfield approving the Relocation Plan for the Mill Creek
South Mixed-Use Project. (Wards 1 & 2)
RECOMMENDATION:
Staff recommends adoption of the resolution.
BACKGROUND:
California state law requires redevelopment agencies and cities to adopt general relocation guidelines. In
1999, the City Council and Bakersfield Redevelopment Agency approved the general relocation guidelines
for the Southeast Bakersfield Redevelopment Project Area. In addition, when the Southeast Bakersfield
Project Area was adopted in June 1999, a document entitled "Rules and Regulations for Implementation of
California Relocation Assistance" was also approved by the City Council and Bakersfield Redevelopment
Agency, outlining the state requirements in providing relocation assistance. The Relocation Plan for the
Mill Creek South Mixed-Use Project has been prepared in accordance with the adopted general relocation
guidelines.
Staff has obtained a qualified Relocation Consultant to implement all elements of the relocation plan and
prepare an overall relocation cost estimate which identifies in detail the necessary costs to relocate
qualified businesses.
Upon adoption, the plan will be submitted to the California Department of Housing and Community
Development (HCD) in compliance with redevelopment law regulations. Potential displacees have been
notified that the plan has been prepared and is available for review. As of this date, no comments have
been received. The Bakersfield Redevelopment Agency approved the relocation plan for Mill Creek South
Mixed Use Project at their September 10, 2007 meeting.
S:\Admins\City Council\City Council Admins 2007\millcreek so relo plan reso.doc
10/12/2007 8:06 AM
A
ADMINISTRATIVE REPORT
10
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /9.n,
TO: Honorable Mayor and City Council A OVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 11, 2007 CITY ATTORNEY
CITY MANAGER !
SUBJECT: Resolutions adding the following territories to the Consolidated Maintenance District and
confirming the assessments, approving the Public Works Director's Report and authorizing
collection of assessments by the Kern County Tax Collector. (Wards 1, 4, 6, 7)
1. Area 1-74 (Calloway, Langley NE)
2. Area 1-75 (Coffee, Snow NW)
3. Area 1-76 (Jewetta, Etchart SE)
4. Area 1-77 (7th Standard, Jewetta SW)
5. Area 2-36 (Mexicali, Schirra NW)
6. Area 3-74 (Wible, Taft Highway SE)
7. Area 5-40 (S. Union, E. Panama NE)
RECOMMENDATION: Staff recommends adoption of the Resolutions.
BACKGROUND: On October 10, 2007 the Council adopted Resolution of Intention No's. 1559 through
1565 to add the above territories to the Consolidated Maintenance District as required by Section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the
maintenance of parks and/or street landscaping. The areas will be under park and/or streetscape zones
of benefit and will be assigned the appropriate tier levels when parks and/or street landscaping have been
installed.
The addition of this territory to the Consolidated Maintenance District is not prohibited by Proposition 218.
The City of Bakersfield has received letters from the owners of the properties described above which
waive the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the
City to expedite the maintenance district process, to satisfy the subdivision requirement. The owners also
have submitted Proposition 218 ballots indicating their consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit,
covenant have been drafted and will be supplied to the subdivider(s)/developer(s) to be recorded with the
subdivision maps.
Oct 24_Est.dot
A
ADMINISTRATIVE REPORT
1
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: / a. O.
TO: Honorable Mayor and City Council APPROVED
FROM: Stanley C. Grady, Development Services Director DEPARTMENT HEAD,>C~
DATE: October 16, 2007 CITY ATTORNEY I
CITY MANAGER t~4
SUBJECT: Resolution approving an application proposing proceedings for annexation of
inhabited territory to the City identified as Annexation No. 593 consisting of 15.20
acres located along Kimberly Avenue, generally south of Olive Drive and east of
Coffee Road. (Ward 4)
RECOMMENDATION:
Staff recommends adoption of the resolution.
BACKGROUND:
The property owners along Kimberly Avenue petitioned the city to conduct a neighborhood
meeting in their neighborhood to discuss annexation issues with the area residents/property
owners. Consistent with the city's annexation policy, staff conducted a neighborhood meeting on
May 30, 2007, at the Olive Drive Elementary School multi-purpose room with residents along
Kimberly Avenue, who made the initial request, as well as residents on adjacent streets to
determine their interests of annexation to make the annexation more cost effective.
There were approximately 120 owners/residents in attendance at the May 30, 2007,
neighborhood meeting. Also in attendance at the meeting was city staff, county staff, LAFCO
Executive Director Bill Turpin and LAFCO Commissioner Stuart Baugher, and City Councilman
David Couch. The owners/residents in attendance had several questions for City staff regarding
traffic, the installation of sewer infrastructure, connections, and service. Staff prepared responses
to those questions and sent them to the property owners/residents on August 17, 2007.
Per the city's annexation policy, the city sent out a self-addressed post card for them to return
stating whether they want to be annexed or not. The response to date (10/2/2007) is as follows:
Support = 49 or 49% of the responses
Opposed = 43 or 43% of the responses
No preference = 8 or 8% of the responses
ADMINISTRATIVE REPORT
Page 2
It was determined by a petition along Kimberly Avenue, that the property owners along Kimberly
had the following responses, as evidenced in the attached:
Support = 36 or 88% of the responses
Opposed = 4 or 10% of the responses
Undecided = 1 or 2% of the responses
Based on the above results, the City proposes to annex only those properties along Kimberly
Avenue and will begin the annexation process.
This resolution of application proposes proceedings for annexation of inhabited territory to the City
of Bakersfield. The proposed annexation identified as Annexation No. 593 consists of 15.20
acres of land and is located generally south of Olive Drive and east of Coffee Road. The overall
population of this area is estimated to be 123.
The annexation is adjacent to the City limits and is within the City's Sphere of Influence boundary.
The annexation area includes developed single family subdivisions. The proposal is to annex the
land to receive city services. This process has been in accordance with the City of Bakersfield's
inhabited annexation policy.
The exchange of property tax revenues for this annexation will be covered under the master tax
split agreement (Memorandum of Understanding 95-244) between the City of Bakersfield and
County of Kern. The basis for this determination is that this annexation is covered under b. 7. of
the agreement "Annexation of Uninhabited Land and Residential Development."
MG:JW S:JDM:mo:dc
S:\Annexation\Res of Applic\Admin Draft 593.doc
A
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Stanley C. Grady, Development Services Director DEPARTMENT HEAD
DATE: October 8, 2007 CITY ATTORNEY
CITY MANAGER C45
SUBJECT: Resolutions approving applications proposing proceedings for annexation of
uninhabited territory to the City identified as:
1. Annexation No. 558 consisting of 42,706 sq. ft., located on the south side of
Terrace Way, between Wible Road and Stephens Drive. (Ward 1)
2. Annexation No. 586, consisting of 1.55 acres, located on the south side of Taft
Highway, east of Ashe Road. (Ward 6)
RECOMMENDATION:
Staff recommends adoption of the resolutions.
BACKGROUND:
The resolutions of application propose proceedings for annexation of uninhabited territory to the
City of Bakersfield are identified as Annexation No. 558 consisting of 42,706 sq. ft., located on the
south side of Terrace Way, between Wible Road and Stephens Drive and Annexation 586
consisting of 1.55 acres of land, located on the south side of Panama Lane, east of Ashe Road.
These annexations are adjacent to the City limits and are within the City's Sphere of Influence
boundary. The property owners have consented to annexation. The proposal is to annex the
land for development purposes and receive city services.
The exchange of property tax revenues for this annexation will be covered under the master tax
split agreement (Memorandum of Understanding 05-015) between the City of Bakersfield and
County of Kern. The basis for this determination is that this annexation is covered under b. 7. of
the agreement "Annexation of Uninhabited Land and Residential Development."
DL:dc
SAAnnexation\Res of ApplicWdmin Draft 558 & 586.doc
A
O R4
F ~ t
ADMINISTRATIVE REPORT
~nt
10
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 10, 2007 CITY ATTORNEY
CITY MANAGER r~J
SUBJECT: Resolution of Intention No. 1567 to add territory, Area 3-75 (Buena Vista, Taft Highway NE)
to the Consolidated Maintenance District and preliminarily adopting, confirming and
approving Public Works Director's Report. (Ward 5).
RECOMMENDATION: Staff recommends adopting the Resolution.
BACKGROUND: A written request has been received by the City Engineer from the owner(s) of
Tentative Tract No. 6807 to be included into the Consolidated Maintenance District as required by section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the
maintenance of a public park and street landscaping. Area 3-75 is generally bounded by a line
approximately 1,980 feet north of Taft Highway on the north, Green Road on the east, Taft Highway on the
south and Buena Vista Road on the west. This area will be under the park and streetscape zones of
benefit and will be assigned appropriate tier levels when a park has been constructed and street
landscaping has been installed.
Staff is recommending the new territory be added to the Consolidated Maintenance District at the next City
Council meeting.
The City of Bakersfield has received a letter from the owner(s) of the property described above which
waives the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the
City to expedite the maintenance district process to satisfy the subdivision requirement. The owner(s)
also have submitted a Proposition 218 ballot indicating their consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit, a
covenant has been drafted and will be supplied to the subdivider(s)/developer(s) to be recorded with the
subdivision maps. A copy of this covenant is attached for reference.
mr
October 10, 2007, 10:25AM
MD3-75Ri05.dot
A
0
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /a.r,
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 4, 2007 CITY ATTORNEY 0~~
CITY MANAGER t-As
SUBJECT: Tract Map
1. Final Map with ADH Corporation for Tract 6297 Phase 2 located north of
Redbank Road between S. Oswell Street and S. Sterling Road. (Ward 1)
RECOMMENDATION: Staff Recommends approval of the map.
BACKGROUND: Tract 6297 Phase 2 is a private tract and all improvements have been completed
and certified by the Engineer.
rs
October 4, 2007, 9:21 AM
G:\GROUPDAIIADMINRPT%2007\10-24\Map and Improvement AGR.doc
BA
~~,,coerosT~a tS
ADMINISTRATIVE REPORT
~A FY a~
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 11, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Design Consultant Agreement with HNTB Corporation ($9,249,949.00) for Engineering and
Environmental Services for the South Centennial Corridor. (Ward 2)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: Staff issued a Request for Qualifications (RFQ) for Engineering and Environmental
Services for Thomas Road Improvement Program (TRIP) Large-Sized Projects. Twelve firms responded
to this RFQ:
DMJM Harris (Orange County, California)
HNTB Corporation (Santa Ana, California)
Nolte/Mark Thomas (San Jose, California)
Parsons Brinckerhoff (Los Angeles, California)
Tetra Tech, Inc. (Longmont, Colorado)
Washington Group International (Irvine, California)
Lim and Nascimento (San Bernardino, California)
Mark Thomas (San Jose, California)
Moffatt & Nichol (Long Beach, California)
PSOMAS (Sacramento, California)
Katz, Okitsu (Monterey Park, California)
RBF (Camarillo, California)
Based on a review of their qualification submittals, the selection committee invited the first six of the firms
listed above to interview with the committee. Interviews were held on September 13 and 14, 2006. Based
on the rankings of the qualification submittals and the interviews, HNTB Corporation was selected to
provide engineering and environmental services for the South Centennial Corridor TRIP project. In
accordance with federal procurement procedures for these types of services, after HNTB Corporation was
selected, their cost for providing these services was then negotiated by the TRIP staff.
The scope of services provided by HNTB will include: project management, preliminary engineering,
environmental document preparation and approval, geotechnical support, and public outreach. Conceptual
engineering provided will support the environmental document and meet the needs of the National
Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) requirements. The
work schedule for HNTB is approximately 48 months.
Due to the voluminous nature of the exhibits to this agreement, they are on file in
the City Clerk's Office for review.
October 11, 2007, 11:45AM
G:\GROUPDAT\ADMINRPT\2007\10-24\HNTB Agreement Admin.doc
A
c° °V n
ADMINISTRATIVE REPORT
Ry
SAL r
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council ROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 12, 2007 CITY ATTORNEY
CITY MANAGER r
SUBJECT: Westside Parkway and Cross Valley Canal (Ward 2 and 5)
1. Utility Agreement with Kern County Water Agency to mitigate utility conflict with
the Cross Valley Canal (CVC) in preparation for the construction of Westside
Parkway ($2,652,530).
2. License Agreement with Kern County Water Agency for the City to construct,
maintain, and operate on and off ramps associated with the Westside Parkway at
the CVC.
3. License Agreement with Kern County Water Agency (KCWA) for KCWA to install
an Inter-tie Facility within City owned property.
RECOMMENDATION: Staff recommends approval of the utility and license agreements.
BACKGROUND: The Westside Parkway and associated interchanges are currently under design from
Mohawk Street to Stockdale Highway. At the Westside Parkway and Coffee Road Interchange the
Coffee Road Eastbound on and off ramps must cross over the CVC. Through discussions with KCWA
it was determined that to mitigate this conflict it would be best to enclose the canal with a box culvert
where the ramps cross over the CVC.
KCWA will be draining the CVC for maintenance for four (4) months starting November 1St, 2007.
During this downtime, KCWA could construct the canal box culvert enclosure. It is advantageous for
the City to have the enclosure constructed during this four (4) month outage as the impacts to shutting
down the canal at a later date would be very costly.
A License Agreement from KCWA is required because the City will own and maintain City facilities
within the KCWA right-of-way. This agreement will enable the City to work within the KCWA right-of-
way during construction, maintenance, and operation activities associated with the Coffee Road
Eastbound on and off ramps. In addition, this License Agreement will allow the public to cross over this
KCWA facility.
KCWA also requires a License Agreement from the City because they intend on operating a canal inter-
tie facility within City owned property. The inter-tie facility will connect the Friant Kern Canal and the
CVC and the most feasible connection was within the City owned property.
October 16, 2007, 12:36PM
Tdw:G:\GROUPDAT\ADMINRPT\2007\10-24\KCWA Utility Agreement Admin.doc
A
a
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /a, u-,
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson Smith, Finance Director DEPARTMENT HEAD
DATE: October 11, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 07-027 with Jim Alfter Cement Contractor ($396,925,
revised not to exceed $1,340,925) and extending the term to June 30, 2008 for the annual
contract for construction of HUD-Funded curb and gutter. (Citywide)
RECOMMENDATION: Staff recommends approval of amendment to the Agreement.
BACKGROUND: On January 17, 2007, Council awarded the Annual Contract for construction of HUD-
Funded curb and gutter, in the amount of $944,000. The Agreement allows for extension of agreement to
June 30, 2008. Extending the Agreement allows the City to construct additional curbs, gutters and
sidewalks on various streets utilizing HUD fund savings.
Purchasing Division
S:\PURCH\ADMIN\Amendments\Hmendment #1 to Agreement 07-027, Jim Alfter, AC for HUD Funded Curb & Gutter.doc
October 12, 2007, 12:53PM
A
.1 f
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Stanley C. Grady, Development Services Director DEPARTMENT HEAD
DATE: September 27, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment to agreement and appropriation of funds to prepare Environmental Impact
Reports for General Plan Amendment/ Zone Change No. 05-1580 (Ten Section Project)
(Ward 5, Upon Annexation)
1. Amendment No. 1 to Agreement No. 06-135 with RBF Consulting for $2,760.00 for
preparation of an Environmental Impact Report.
2. Appropriate $2,760.00 the developers' contribution to the Development Services
operating budget in the General Fund for the EIR consultant.
RECOMMENDATION:
Staff recommends approval of amendment to the agreement and appropriation of funds.
BACKGROUND:
The total contract amount with RBF Consulting, the EIR consultant, is $147,605. No City funding is
required for this contract. As with all EIRs, the funds to cover considerable comments on the project
and associated EIR comments from State and local agencies beyond what was originally anticipated is
the reason for this contract amendment. The funds to cover the consultant costs and staff s time and
materials to process the EIR come from the project applicant.
The project consists of an amendment to the Land Use and Circulation Element of the Metropolitan
Bakersfield General Plan and concurrent Zone Change covering 220 acres. The project includes
approximately 788 residential units on 220 acres that would be constructed on 6,000, 7,000 and 8,000
square-foot lots. The project also includes a 6.2 acre neighborhood park in the central portion of the
project, two detention basins, and a 12,600 square foot easement is set aside for the idle on-site oil
well. An annexation request to the Kern County Local Agency Formation Commission (LAFCO) is part
of the proposed project.
The project is located south of Panama Lane and east of Nord Avenue, in the western portion of
Section 28, Township 30 South, Range 26 East, MDBM.
JS / SAGPA 2nd 2007\05-1580 (Ten Section EIR)\Staff Reporhamend to agreements.doc
October 5, 2007
of An
ADMINISTRATIVE REPORT
AY
1
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: I .w .
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: September 25, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept base bid plus additive alternate No.1 and award contract to Pickinpaugh Concrete
Construction ($182,140.80) for the Landscape Wall Construction along Stockdale Highway
from McDonald Way to Stine Canal (Ward 1).
RECOMMENDATION: Staff recommends acceptance of low base bid plus additive alternate No.1
and award of contract.
BACKGROUND: This project will install approximately 1300 linear feet of a 6 foot high block wall along
Stockdale Highway from McDonald Way to Stine Canal. This project is part of the Stockdale Highway
Street Improvements which will narrow the medians to allow three (3) through lanes. This project is funded
entirely by the Transportation Development Fund. There are sufficient funds budgeted to award both the
Base Bid plus Additive Alternative No.1 for this contract.
On September 19, 2007, two acceptable bids were received as follows:
Pickinpaugh Concrete Construction Base Bid $178,660.50
21150 Burgess Ct Additive Alternate No.1 $ 3,480.30
Bakersfield, Ca 93314 (County) Total $182,140.80
Southland Construction Base Bid $432,170.00
3943 Irvine Blve, Suite 40 Additive Alternate No.1 $409,902.00
Irvine, Ca 92602 (Out of Town) Total $842,072.00
PW/Design Engineering/nsg (T3K053)
September 25, 2007, 1:54PM
G:\GROUPDATWDMINRPT\2007\10-24Wward_Landscape Wall Construction.doc
T A
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /a,
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD ~S
DATE: October 10, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and award contract to T D Whitton Construction, Inc. (not to exceed $2,000,000)
for the annual provision - Street Reconstruction and Paving. (Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid, award of contract and authorization for
staff to renew the agreement annually for four (4) consecutive one year periods upon mutually agreeable
terms.
,BACKGROUND: Invitations to bid were sent to over one hundred (100) contractors for the Annual
Contract for Street Reconstruction and Paving for the Public Works Department Streets Division. The bid
required suppliers to provide pricing for installation of asphalt materials in residential areas of the City as
well as at various City-owned facilities under the direction of the Public Works Streets Division. Three (3)
bids were received in response to solicitation. The bids submitted are based on an estimated quantity of
work multiplied by the contractor's unit price. The actual budget available for the work is $2,000,000. The
bid pricing schedule is renewable annually for four (4) consecutive one-year periods at the City's option
and upon mutually agreeable terms.
BIDDER AMOUNT
T D Whitton Construction, Inc $1,135,000.00
Bakersfield, CA
Granite Construction Company $1,395,000.00
Bakersfield, CA
Maverick Asphalt, Inc $3,870,000.00
Bakersfield, CA
Staff finds the low bid to be acceptable and recommends award to T D Whitton Construction, Inc.,
Bakersfield.
Purchasing Division
Kb
S:\PURCHWDMIMAC Street Reconstruction and Paving, 07-08-12, T D Whitton Construction, Inc, October 24, 2007.doc
Created on 10/10/2007
A
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD i✓~
DATE: October 10, 2007 CITY ATTORNEY ~y11
CITY MANAGER r~s
SUBJECT: Accept bid and award contract to Basic Chemical Solutions (not to exceed $75,000) for the
annual contract - Wastewater Treatment Plant Chemicals, sodium hydroxide. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid and authorization for staff to renew the
agreement annually for four (4) consecutive one year periods upon mutually agreeable terms.
BACKGROUND: Invitations to bid were sent to over one hundred (100) suppliers for the Annual Contract
for Wastewater Treatment Plant Chemicals. Three (3) acceptable bids were received in response to the
solicitation. The bids submitted are based on an estimated quantity of gallons needed multiplied by the
supplier's unit price. The actual budget available for the purchase is $75,000. Staff finds the low bid for
Sodium Hydroxide from Basic Chemical Solutions to be acceptable. The annual contract is renewable
annually for four consecutive one-year periods at the City's option and upon mutually agreeable terms.
Bids are as follows:
BIDDER PRICE PER
GALLON
Basic Chemical Solutions, Inc
Santa Fe Springs, California $0.681
Uriivar USA, Inc
Fresno, California $0.7394
JCI Jones Chemicals, Inc
Sarasota, Florida $0.7873
Purchasing Division
DW
S:\PURCH\ADMIMAC Wastewater Treatment Plant Chemicals, 07-08-07, 10-24-07.doc
Created on 10/11/2007 9:14 AM
A
4
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /a,
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD Nf
DATE: October 10, 2007 CITY ATTORNEY
CITY MANAGER r`
SUBJECT: Accept Bid from Lake Chevrolet in the amount of $41,440.35, for Two (2) Additional Two-
Passenger Cargo Vans for Public Works Department.
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Invitations to Bid for two (2) two-passenger cargo vans were sent to over one hundred
(100) suppliers. Three (3) bids were received in response to the solicitation and are as follows:
SUPPLIER BID AMOUNT
Lake Chevrolet $41,440.35
Lake Elsinore, CA
Reynolds Buick/Pontiac/GMC Trucks, Inc, $41,845.00
Covina, CA
Broadway Ford $46,768.61
Oakland, CA
Staff finds the low bid submitted by Lake Chevrolet acceptable and recommends award of the bid for two
(2) two-passenger cargo vans to Lake Chevrolet in the amount of $41,440.35.
Both vehicles are additional vehicles and will be used by the Public Works Department. Funding for the
purchase is included in the FY 2007-2008 Equipment Management Fund.
Purchasing Division
kb
SAPURMADMUTwo Passenger Cargo Van, 07-08-23, October 24, 2007.doc
Created on 10/10/2007
A
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: 1a,cca,
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: October 9, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept Bid from Bakersfield Harley Davidson in the amount of $56,320.37 for Three (3)
Replacement Police Special Motorcycles
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Invitations to bid for three (3) police special motorcycles were sent to over one hundred
(100) suppliers. One (1) bid was received in response to solicitation. Staff finds the bid from Bakersfield
Harley Davidson in the amount of $56,320.37 to be acceptable and recommends award of the bid for three
(3) police special motorcycles.
All of the motorcycles are replacements for existing motorcycles. Funding for the purchase is included in
the FY 2007-2008 Equipment Replacement Fund.
Purchasing Division
kb
S:\PURCH\ADMIN\Police Special Motorcycles, 07-08-22, October 24, 2007.doc
Created on 10/9/2007 4:15:00 PM
A
n + S
ADMINISTRATIVE REPORT
c~
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 15, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and award contract to CODE PRECAST PRODUCTS, INC. ($69,402.01) to
manufacture and deliver materials for Mill Creek Linear Park - Precast Elements, Bid No.
07-08-36 (Ward 2)
RECOMMENDATION: Staff recommends acceptance of low bid and award of contract.
BACKGROUND: The Mill Creek Linear Park has been an ongoing project of the Council for the
redevelopment of the downtown area for many years. Currently the City is pursuing construction of the Mill
Creek Linear Park at Central Park. The construction is dictated by the need to work in the canal at certain
times, specifically starting November 26, 2007.
To meet this schedule, the City needs Metal Fabrication Work and Precast Concrete Elements to be ready
to install on November 26, 2007.
Funding for this project is from a verity of funds including Agriculture Water Fund; Capital Outlay Fund,
and Redevelopment Fund - Old Town Kern - Pioneer. The Engineer's Estimate was $65,000.
Three acceptable bids were received on October 11, 2008 as follows:
CODE PRECAST PRODUCTS, INC
1050 E. Los Angeles Ave.
Shafter, CA 93263 (County) in amount of $ 69,402.01
GOLDEN EMPIRE CONCRETE PRODUCTS,INC.
DBA STRUCTURECAST
8261 McCutchen Road
Bakersfield, CA 93311 (City) in amount of $ 90,626,25
UNIVERSAL PRECAST CONCRETE, INC.
P. O. Box 641296
San Jose, CA 95164 (Outside) in amount of $108,812.43
PE/ENGR/ BM
October 15, 2007, 8:25AM
G:\GROUPDATIADMINRPT\2007\10-24\Code Precast Products, Project No. P6K117.doc
A
ADMINISTRATIVE REPORT
c Iw*
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: /a. cc
TO: Honorable Mayor and City Council APPROVED
1Y
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 15, 2007 CITY ATTORNEY _
CITY MANAGER r~
SUBJECT: Accept bid and award contract to KS FABRICATION & MACHINE, INC.. ($68,002.85) to
manufacture and deliver materials for Mill Creek Linear Park - Miscellaneous Metal, Bid
No. 07-08-34 (Ward 2)
RECOMMENDATION: Staff recommends acceptance of low bid and award of contract.
BACKGROUND: The Mill Creek Linear Park has been an ongoing project of the Council for the
redevelopment of the downtown area for many years. Currently the City is pursuing construction of the Mill
Creek Linear Park at Central Park. The construction is dictated by the need to work in the canal at certain
times, specifically starting November 26, 2007.
To meet this schedule, the City needs Metal Fabrication Work and Precast Concrete Elements to be ready
to install on November 26, 2007.
Funding for this project is from a verity of funds including Agriculture Water Fund; Capital Outlay Fund,
and Redevelopment Fund - Old Town Kern - Pioneer. The Engineer's Estimate was $40,000.
Two acceptable bids were received on October 11, 2008 as follows:
KS FABRICATION & MACHINE, INC.
6000 District Blvd.
Bakersfield, CA 93313 (City) in amount of $ 68,002.85
LUTZ MANUFACTURING
4042 Patton Way
Bakersfield, CA 93308 (County) in amount of $123,337.50
PE/ENGR/ BM
October 15, 2007, 8:37AM
GAGROUPDAT\ADMINRPT\2007\10-24\KS Fabrication & Machine, Project No. P6K117.doc
A
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: i a.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: October 3, 2007 CITY ATTORNEY
CITY MANAGER rAs
SUBJECT: Reject bids for the Installation of Above Ground Diesel Fuel Tank at South Mt. Vernon
Green Waste Recycling Facility (Ward 1).
RECOMMENDATION: Staff recommends rejection of all bids.
BACKGROUND: This project is to replace an existing 3,000 gallon diesel fuel tank at the Green Waste
Recycling Facility with a 12,000 gallon diesel fuel tank. The budget for this Capital Improvement Project
was $85,000 and the apparent low bid was $118,800. Upgrading to a larger tank would have allowed the
City to buy fuel in larger shipments, thus reducing the cost per unit of fuel purchased. However, the
$118,800 investment will not provide enough payback from buying the larger shipments of fuel. Therefore,
staff recommends continuing the use of the existing 3,000 gallon diesel fuel tank and rejecting all bids for
this project.
PW/Design Engineering/mg (Ml 06)
October 3, 2007, 9:29AM
G:\GROUPDAT\ADMINRP1'\1DMI NFORM.doc
A
U
ADMINISTRATIVE REPORT
t
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: / e e
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD ~J
DATE: October 16, 2007 CITY ATTORNEY
CITY MANAGER /'k
SUBJECT: Reject all bids for the Annual Contract for Wastewater Treatment Plant Chemicals, Ferric
Chloride. (City Wide)
RECOMMENDATION: Staff recommends rejection of all bids for Ferric Chloride.
BACKGROUND: Invitations to bid were sent to over one hundred (100) suppliers for the Annual Contract
for Wastewater Treatment Plant Chemicals (odor control). The primary chemical used for odor control in
the wastewater operations is Sodium Hydroxide, which is being awarded as a separate agenda item. The
Ferric Chloride product is a secondary / backup chemical used in odor control functions. Staff initially
elected to split the award of these two chemicals to obtain the best pricing for each product. Subsequent
to the bid openings, the lowest bidder on the Ferric Chloride product revoked his bid.
Staff is requesting rejection of all bids for this product because of the following: 1) this product is only
used as a backup to the primary function of odor control and is therefore not a routine item; and 2) current
market pricing for this product is lower than the remaining bids received during the bid process.
The City plans to obtain this product through our open market procedures on an as-needed basis.
Purchasing Division
kb
S:WdminWdmin Reports\Reject Bids - AC Wastewater Treatment Chemicals, 07-08-07, 10-24-07 1.doc
Created on 10/10/07
BAKLk
O y ❑aPOx,.~
~ 1 to
ADMINISTRATIVE REPORT
IF
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Javier Lozano, Human Resources Manager DEPARTMENT HEAD
DATE: October 8, 2007 CITY ATTORNEY IT
CITY MANAGER
SUBJECT: Revised Job Specification: Supervisor II #57120
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
As part of the Recruitment and Retention Strategy, the department heads have reviewed the job
specification for Supervisor 11 and recommend allowing the substitution of experience for education in the
minimum qualifications. This has been recommended to help address the recruitment, retention and
succession planning challenges facing the City. Allowing the substitution of experience for education will
increase the number of qualified applicants and reduce the difficulties the City has experienced in
recruiting employees.
There is no budgetary impact as the salary will remain the same. The revised job specification will be
presented to the Miscellaneous Civil Service Board at their October 16, 2007 meeting.
(cc)
S:Wdmin Reports - 2007\Supervisor Il.dot
A
ADMINISTRATIVE REPORT
n.
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: f a 22;. 1
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: October 12, 2007 CITY ATTORNEY ~G
CITY MANAGER
SUBJECT: Reclassification of one position and addition of one position within the Finance Department:
1. Reclassification of Accounting Clerk II to Accountant I within the Treasury Division of the
Finance Department (General Fund); and
2. Addition of one Accounting Supervisor within the Accounting Division of the Finance
Department (TRIP Fund
RECOMMENDATION:
Staff recommends approval of the reclassification and additional position.
BACKGROUND:
Treasury - We have recently completed an, evaluation of job duties and assignments in an effort to
improve upon internal controls related to cash handling and payment processing with specific attention
given to proper separation of duties among existing staff. We currently have a vacant Accounting Clerk
position in the Treasury Division and would like to reclassify this vacant position to that of an Accountant 1.
We believe that replacing this vacant position with an Accountant would provide a needed skill set to the
Treasury division in covering certain reconciling duties and independent review of daily cash deposit
activity. In addition to the internal control improvements we believe this staffing upgrade may also provide
an avenue for succession planning within the Treasury Division which does not currently exist.
Budgetary impact would be minimal as the difference between Accounting Clerk II (step 5) and Accountant
I (step 1) is $1.62 per hour; an annual cost of about $3,370.
TRIP - Initially when this program began we had suggested that, upon reaching peak activity, we would
probably need an Accounting Supervisor along with one clerical support (Accounting Clerk) person to
properly staff the accounting needs of the TRIP funding. We initially started with the clerical position to
maintain proper record keeping and assist with preliminary Cal Trans billing processes. Now that we are
entering into significant contracts for environmental work and beginning construction on the first project we
October 12, 2007, 12:01 PM
PAHR PayrolhAdmin finance reorg.doc
ADMINISTRATIVE REPORT
have a need to raise the level of staffing to adequately account for the millions of dollars of federal monies
that will be spent each year for the next several years.
We have been burdening one of our existing Accounting Supervisors with much of this responsibility for
the past several months and we are nearing the point where his other duties are not receiving the full
attention they deserve. We are requesting the addition of an Accounting Supervisor position within the
TRIP (TDF) fund to relieve some of the pressure on general administrative / operational issues.
Budgetary impact associated with this item will ultimately be about $67,000 per year. However, it will take
some time to recruit and fill this position, so the estimated budget impact for the current year will be less
than $30,000. The Thomas Roads administrative budget will cover these additional costs to ensure
proper and adequate financial administration of project funds and reimbursement processes.
October 12, 2007, 12:01 PM
PAHR PayrolhAdmin finance reorg.doc
OF YcBA ,~E~~,
ADMINISTRATIVE REPORT
~q~ar u. NAP
FO
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM: f d. TO: Honorable Mayor and City Council APPROVED
FROM: W. R. Rector, Chief of Police DEPARTMENT HEAD ORk
DATE: October 12, 2007 CITY ATTORNEY
CITY MANAGER t-4S
SUBJECT: Appropriate $382,066.00 State Grant revenues to the Police Operating Budget within the
S.L.E.S.F. Fund.
RECOMMENDATION: Staff recommends approval of the proposed expenditures and appropriations.
BACKGROUND:
On October 25, 2006, the City Council held a hearing and approved the appropriation of $606,924.00 to
the Police Operating Budget within the S.L.E.S.F. Fund. This sum was the amount received from the
2006 State Allocation of the Supplemental Law Enforcement Services Fund (S. L.E.S.F.).
Per CA Government Code 30062, S.L.E.S.F. moneys are to be expended "exclusively to provide front line
law enforcement services." Per CA Government Code 30061(e), any S.L.E.S.F. moneys received in 2006
must be expended or encumbered no later than June 30, 2008. "Any local agency that has not met this
requirement shall remit unspent SLESF moneys to the Controller for deposit into the General Fund."
Since the grant is spread over two years, it has been a normal practice of the City to carry over funds from
year to year. However, due to a clerical error, the balance of S.L.E.S.F. monies received in 2006
($382,066.00) was not carried over. Therefore, the Police Department requests this allocation be made to
allow the balance of S.L.E.S.F. monies to be used before the grant deadline on June 30, 2008.
\\citynas\homedirs\dbranson\BPD\ADMIN RPTS\ADMIN RPTS FY 07-08\ADMIN RPT - 2006 SLESF RE-APPROPRIATION.doc
10/12/2007 9:49 AM Page 1 of 1
BA
O~~cou0. r RS~
ADMINISTRATIVE REPORT
gL1F0
MEETING DATE: October 24, 2007 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council PPROVED
FROM: Ron Fraze, Fire Chief DEPARTMENT HEAD
DATE: October 12, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Transfer $250,284 Metropolitan Medical Grant Revenues from the General Fund Operating
Budget to the Metro Medical Special Revenue Fund Operating Budget to purchase two
emergency shelter trailers ($36,000) and to maintain the programs established by this
grant.
RECOMMENDATION:
Staff recommends approval of the budget transfer.
BACKGROUND:
We have been receiving Metropolitan Medical Response System (MMRS) grants annually since 2002.
The grant is issued annually with an eighteen month term. This time line doesn't correlate with the city's
annual budget and MMRS funds will be best accounted for in the Special Revenue Fund for ease of
tracking.
This grant's purpose is to help prepare the community for events relating to terrorism, pandemics, or
natural disasters which would result in mass casualties and/or mass prophylaxis of citizens within Metro
Bakersfield. The Fire Department is responsible for the grant and has been working with various
agencies, both private and public, to accomplish this. Over the past four years, equipment, training,
materials, and supplies have been purchased to meet the Federal Preparedness Standards. Sustainment
of the program is maintained by these grant funds. The transfer of these grant funds from the General
Fund to a Special Revenue Fund helps to monitor the expenses to assure accordance with Federal
guidelines.
The Fire Department proposes to purchase two shelter trailers ($18,000 each). Each trailer provides
equipment and supplies to provide shelter for one hundred (100) victims. One trailer will be given to the
Kern Chapter of American Red Cross and one trailer will be maintained by the Fire Department should the
city need to house employees, such as EOC personnel, during a major disaster.
The balance of the transferred funds will be appropriated for specific purposes at a later date.
October 18, 2007, 8:55AM
SASUSAMAdmin Report WordVire metro grant.doc
BA
O~ ycoeroere ~'S
~ ADMINISTRATIVE REPORT
RY IL
IFO
MEETING DATE: OctoberA4, 2007 AGENDA SECTION: Hearing
ITEM: / 3. 0-
TO: Honorable Mayor and City Council AP ROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: September 19, 2007 CITY ATTORNEY
CITY MANAGER r~.5
SUBJECT: Public Hearing to consider Resolution approving and adopting an adjustment to the
Street Cut Workmanship and Performance Warranty Fee (Fee proposed to increase
from $17.50 per lane-foot to $19.90 per lane-foot; 13.7% increase).
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: Bakersfield Municipal Code Section 12.16.150 requires that all permits issued under
the requirements of this Chapter be charged a nonrefundable workmanship and performance warranty fee
to the City. All payment warranty fees received are expended solely for the purpose of maintaining the
workmanship and performance of City streets.
Staff proposes that the base fee be increased from $17.50 per lane-foot to $19.90 per lane-foot (this is the
cost per foot for the City to pave a 12' wide lane).
The Workmanship and Performance Warranty Fee first became effective November 21, 1997 and was last
amended July 19, 2006 (Resolution 195-06). In accordance with Bakersfield Municipal Code Section
12.16.150, the Street Cut Workmanship and Performance Warranty Fee shall be adjusted annually by the
ENR Annual Construction Cost Index (Los Angeles), as published by Engineering News Record, McGraw-
Hill Companies (4.05% for the twelve months ending September 2007). The ordinance also allows this
fee to be annually adjusted to account for changes in cost estimates for recent City resurfacing projects,
and any other items which would change or add to the component items in the fee. The proposed increase
is based upon the actual bids received on three recent pavement projects.
If approved, the adjusted fee would become effective on October 15, 2007. The Street Cut Workmanship
and Performance Warranty Fee is not a development fee.
phs
September 21, 2007, 1:05PM
t
J``I1O`y,CORq.{To~1~~~
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Hearings
ITEM: I-
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD Cl~!
DATE: October 16, 2007 CITY ATTORNEY V&_
CITY MANAGER /_,~S
SUBJECT: Public Hearing to consider proposal for the Bakersfield Redevelopment Agency to assist in
the construction and installation of public facilities for the Millcreek Linear Park and Canal
Refurbishment Project.
1) Resolution of the City Council of the City of Bakersfield approving the provision of
assistance by the Bakersfield Redevelopment Agency for the construction and installation
of public improvements related to the Millcreek Linear Park and Canal Refurbishment
Project (Old Town Kern-Pioneer Redevelopment Project Area). (Ward 2)
2) Resolution of the City Council of the City of Bakersfield approving the provision of
assistance by the Bakersfield Redevelopment Agency for the construction and installation
of public improvements related to the Millcreek Linear Park and Canal Refurbishment
Project (Southeast Bakersfield Redevelopment Project Area). (Wards 1 & 2)
RECOMMENDATION:
Staff recommends adoption of the resolutions.
BACKGROUND:
In June of 1999, the City of Bakersfield adopted the Southeast Bakersfield Redevelopment Plan for the
Southeast Bakersfield Redevelopment Project Area and the Old Town-Kern Pioneer Redevelopment Plan
for the Old Town Kern-Pioneer Redevelopment Project Area.
California Health & Safety Code Section 33445 provides that a redevelopment agency may, with the
consent of the legislative body (the City Council), pay for all or a part of the value of the land for and the
cost of the installation and construction of any building, facility, structure, or other improvement which is
publicly owned, if the legislative body makes certain findings. California Health & Safety Code Section
33679 requires that the legislative body (the City Council) hold a public hearing before a redevelopment
agency may commit to use a portion of tax increment for the purpose of paying all or a part of the value of
land for, and/or the cost of the installation and construction of any publicly owned building pursuant to
Health & Safety Code Section 33445.
SAAdmins\City Council\City Council Admins 2007\City Millcreek Linear Hearings.doc
ADMINISTRATIVE REPORT Page 2
The findings required by Section 33445 are (1) that the buildings, facilities, structures, or other
improvements are "of benefit" to the project area or the immediate neighborhood in which the project is
located; (2) that no other reasonable means of financing the buildings, facilities, structures, or other
improvements, are available to the community; and (3) that the payment of funds for the acquisition of land
or the cost of buildings, facilities, structures, or other improvements will assist in the elimination of one or
more blighting conditions inside the project area and is consistent with the implementation plan adopted
pursuant to Health & Safety Code Section 33490. In addition, while the Millcreek Linear Park and Canal
Refurbishment Project primarily benefits the Old Town-Kern Pioneer Project Area, it also significantly
benefits the Southeast Bakersfield Project Area.
The City of Bakersfield seeks to make improvements along the Kern Island Canal, including flood control
improvements, exercise and art areas, and a walking path designed to enhance the commercial/residential
potential for downtown Bakersfield and supplement drinking water for the City (collectively known as the
"Millcreek Linear Park and Canal Refurbishment Project"). The Millcreek Linear Park and Canal
Refurbishment Project is located in both the Southeast Bakersfield and Old Town Kern Pioneer
Redevelopment Project areas.
The Bakersfield Redevelopment Agency is negotiating an Agreement with the California Infrastructure and
Economic Development Bank (I-Bank) setting forth the terms and conditions of financing and development
of the Millcreek Linear Park and Canal Refurbishment Project. I-Bank has reviewed a preliminary
application prepared by the Agency for a loan in the amount not to exceed ten million dollars
($10,000,000) and has indicated the Agency's preliminary eligibility for the loan. I-Bank will require a
pledge of tax increment from the Old Town Kern Project Area and the Bakersfield Redevelopment Agency
has determined that there are sufficient tax increment revenues from both the Southeast Bakersfield and
Old Town Kern-Pioneer Redevelopment Project areas to repay the entire I-Bank loan. However, it is
anticipated that the Agency will choose to repay the loan with tax increment from both Project Areas on a
pro rata basis (approximately 66% by Old Town Kern-Pioneer, and approximately 33% by Southeast
Bakersfield because each Project Area is benefited by the Project.
Pursuant to Section 33679 of the California Community Redevelopment Law, the City and Agency made
available to the public a Summary Report on the Millcreek Linear Park and Canal Refurbishment project
on October 5, 2007. This summary report included a description of the project, an explanation of the
sources of public funds necessary to finance the development of the project, facts supporting the
determinations to be made by the City Council, and an explanation of why the Millcreek Linear Park and
Canal Refurbishment project will assist in the elimination of blight and benefit the Southeast Bakersfield
and Old Town Kern-Pioneer Redevelopment Project Areas.
A public notice was published in the Bakersfield Californian on October 7, 2007 and October 14, 2007, to
date no comments have been received. The Bakersfield Redevelopment Agency approved this item at a
special meeting held on Monday, October 22, 2007.
•
ADMINISTRATIVE REPORT
MEETING DATE: October 24, 2007 AGENDA SECTION: Hearings
ITEM: to, C
APPROVED
TO: Honorable Mayor and City Council
DEPARTMENT HEAD
FROM: Nelson K. Smith, Finance Director
CITY ATTORNEY
DATE October 16, 2007
CITY MANAGER r~S
SUBJECT: Public Hearing to Consider Fees & Charges Pursuant to the Cost Recovery System.
RECOMMENDATION: Staff recommends adoption of the Resolution following the Public Hearing.
BACKGROUND:
State law requires new fees and charges, as well as increases in existing fees and charges be
adopted by ordinance or resolution following a public hearing. The City's procedure is provided for in
Chapter 3.70 of the Bakersfield Municipal Code.
As a separate item on this evening's agenda, the Building Division has prepared a first reading of an
ordinance for a major Building Code update as mandated by the State to be effective on January 1,
2008. Staff has met with the Home Builders Association regarding the Code adoption and fees.
Staff also met with the American Society of Civil Engineers regarding the Building Code change and
corresponding grading modifications. Staff has received minimal comments back and most have
been regarding timing of enforcement as related to production residential builders.
The model Building Code is changing from 1997 Uniform Building Code (2001 California Building
Code) to 2006 International Building Code (2007 California Building Code).
Because building permit fees are calculated by multiplying the valuation by a fee factor, it is
necessary to adopt a new Building Valuation Data table (Exhibit A) and fee factor for building permit
fees in conjunction with the Building Code change. To maintain consistency between the new
Building Code and the Building Valuation Data table for fee calculations, the Building Division is
requesting to adopt the new August 2007 Building Valuation Data table from Building Safety Journal.
Currently our fees are based on the April 2001 Building Valuation Data table.
Due to significant valuation increases in the August 2007 Building Valuation Data table from the April
2001 table, staff proposes to adjust fee factors down to match expected costs of service. For
residential new construction, alterations, or additions, the fee factor would change from 0.0055 to
0.0050 and for commercial new construction the factor would change from 0.0078 to 0.0071. The
factor for commercial alterations changes from 0.0068 to 0.0065. Fee factors were established using
a model of the square foot of construction per occupancy and type of construction in Fiscal Year
2006-2007. In comparison, a new single family residential permit would increase from $778 to
$1,037.
Page 2
ADMINISTRATIVE REPORT
Other noteworthy items are that the new code reflects include: changes, additions and modifications
to definitions and nomenclature; new occupancy classifications have been added and existing ones
have been consolidated and redefined; and the nomenclature for "Type of Construction" has
changed and how it is grouped.
In addition to adopting the August 2007 Building Valuation Data, several new fees are being
proposed to recover the cost of services for activities that staff spends significant time on by has not
been recovering the cost of providing those services.
The following is a summary of adjustments to evaluation calculations and new fees being proposed.
2007 Cost Recovery Proaram Update
Exhibit "A" Building Valuation Data: The attached information and table are from the August
2007 Building Safety Journal.
Exhibit "B" Proposed Master Fee Schedule for 2007: The attached schedule is a comprehensive
list of all fees authorized under the cost recovery program.
Exhibit "C" Proposed Master Fee Schedule for 2007: Changes Only: The attached schedule is
a summary list of services that staff is proposing to be changed or modified to recover the actual
cost of providing the service.
ADJUSTMENTS TO EVALUATION CALCULATIONS
A - INSPECTION FEES & SERVICES
A-1 New Residential and Commercial Construction (DVS)
- New Residential Construction - Permit Processing and Inspection Fees
- Other Than Minimum (Valuation > $10,000.00) 0.0050 x VAL
- New Commercial Construction - Permit Processing and Inspection Fees
- Other Than Minimum (Valuation > $7,042.00)
- Valuation $7,042.00 To $1,000,000.00 0.0071 x VAL
- Valuation $1,000,001.00 and Greater 0.0065 x VAL
The current valuation calculation for Residential is 0.0055 x Valuation. The current valuation
calculation for Commercial is 0.0078 x Valuation and 0.0068 x VAL, respectively. These new
valuations proposed are updated with the new Building Code calculations.
A-2 Residential Addition, Alteration, Remodel or Repair (DVS)
- Residential Addition, Alteration, Remodel or Repair
- Other Than Minimum (Valuation > $10,000.00) 0.0050 x VAL
- Mechanical (only) Addition, Alteration, Remodel or Repair
- Other Than Minimum (Valuation > $10,000.00) 0.0050 x VAL
- Plumbing (only) Addition, Alteration, Remodel or Repair
- Other Than Minimum (Valuation > $10,000.00) 0.0050 x VAL
- Electrical (only) Addition, Alteration, Remodel or Repair
- Other Than Minimum (Valuation > $10,000.00) 0.0050 x VAL
The current valuation calculation for Residential is 0.0055 x Valuation. These new valuations
proposed are updated with the new Building Code calculations.
Page 3
ADMINISTRATIVE REPORT
A-3 Commercial Addition, Alteration, Remodel or Repair (DVS)
- Commercial Addition, Alteration, Remodel or Repair
- Other Than Minimum (Valuation > $7,042.00)
- Valuation $7,042.00 To $1,000,000.00 0.0071 x VAL
- Valuation $1,000,001.00 and Greater 0.0065 x VAL
- Mechanical (only) Addition, Alteration, Remodel or Repair
- Other Than Minimum (Valuation > $7,042.00) 0.0071 x VAL
- Plumbing (only) Addition, Alteration, Remodel or Repair
- Other Than Minimum (Valuation > $7,042.00) 0.0071 x VAL
- Electrical (only) Addition, Alteration, Remodel or Repair
- Other Than Minimum (Valuation > $7,042.00) 0.0071 x VAL
The current valuation calculation for Commercial is 0.0078 x Valuation and 0.0068 x VAL,
respectively. These new valuations proposed are updated with the new Building Code calculations.
NEW FEES
A - INSPECTION FEES & SERVICES
A-4 Special Residential and Commercial Construction (DVS)
- Request for Code Modification
- Per Modification $ 100
- Additional Review and Analysis $ 55 / HR
Staff recommends the establishment of a new fee. The Request for Code Modification Fee of $100
is for recovering actual costs incurred for staff to review and analyze code modification requests
from design architects and/or applicants. Additional time for Review and Analysis is charged at $55
per hour. California Building Code (CBC) allows the Building Official to make modifications to the
requirements of the code if it is determined that strict application of the code is impractical and,
furthermore, that the modification is in conformity with the intent and purpose of the code (Section
104.2.7).
- Request for Alternate Material & Method
- Per Alternate Material & Method $ 100
- Additional Review and Analysis $ 55 / HR
Staff recommends the establishment of a new fee. The Request for Alternate Material & Method
Fee of $100 is for recovering actual costs incurred for staff to review and analyze substantiating data
and evidences submitted in the requests from design architects and/or applicants. Additional time
for Review and Analysis is charged at $55 per hour. Similar to a request for a code modification,
California Building Code allows the Building Official to authorize alternate construction materials and
methods. (Section 104.2.8) The intent is to implement the adoption of new technologies in
materials and building construction that currently are not covered by the code. This option
encourages state-of-the-art concepts in construction and materials as long as they meet the
performance intended by the code.
Page 4
ADMINISTRATIVE REPORT
- Unreasonable Hardship Review $ 55
Staff recommends the establishment of a new fee. The Unreasonable Hardship Review Fee for $55
is for recovering actual costs incurred. California Building Code (Section 1134B.2.1) allows the
Building Official to review and modify the disabled access requirements when a remodel and/or
repair is being done to an existing structure. If the cost of the improvement poses an unreasonable
hardship on the applicant, upon the review and after a determination is made by staff, the applicant
may allocate a minimum 20% of the total construction cost in various accessible elements such as
entrance, path of travel to the altered area, accessible restroom, drinking fountain, etc.
- Permit Extension $ 55
Staff recommends the establishment of a new fee. The Permit Extension Fee of $55 is for
recovering actual costs incurred. California Building Code (Section 106.4.4) anticipates that once a
permit has been issued, construction will soon follow and proceed expeditiously until its completion.
However, there are cases where contractors, due to circumstances beyond their control, do not
complete the work and request that the permit be remain valid for an additional period. The code
makes provisions allowing the Building Official to extend the time for a period not to exceed 180
days if the permittees can demonstrate good and satisfactory reasons for the delay. In these cases,
additional time is spent by staff investigating the project conditions, evaluating the permit extension
request, and making the appropriate decision.
- Special Inspector Registration $ 25
Staff recommends the establishment of a new fee. The Special Inspector Registration Fee of $25 is
for recovering actual costs incurred for staff to properly review their professional qualifications,
possibility of conflict of interest with the contractors, and process registrations. California Building
Code allows third party privately hired special inspectors to perform inspections on certain types of
continuous or periodic work: i.e., concrete, high strength bolts, structural welding, reinforcing steels,
etc. (Section 1701). The Building Code designates the Building Official to review and determine the
qualifications of the third party privately hired special inspectors and maintain such qualification
records while evaluating their work. The registration fee would be paid by each individual privately
hired special inspector.
- Temporary Certificate of Occupancy
- Initial Certificate $ 200
- Additional Extension $ 100
Staff recommends the establishment of a new fee. The Initial Certificate Fee of $200 is for
recovering actual costs incurred. Additional Extension is $100 to recover costs incurred by staff for
the re-review and re-inspect the structure. CBC states, "if the Building Official finds that no
substantial hazard will result from occupancy of any building or portion thereof before the same is
completed, a temporary certificate of occupancy (TCO) may be issued for the use of a portion or
portions of a building or structure prior to the completion of the entire building or structure." (Section
109.4) When and if a TCO request is made, staff must review and inspect required exits for
applicable portion(s), sanitary and parking accessibility requirements, temporary staging area,
structural integrity or separation from any incomplete area, and any other items relate to fire/life
safety for the occupants or the public. In addition, staff must spend time in consolidating approvals
from other divisions and departments: i.e., Fire, Planning, Public Works, etc.
Page 5
ADMINISTRATIVE REPORT
- Grading Inspection
- Grading Inspection (Base Fee) $ 220
- Re-inspection Fee $ 55 / HR
Staff recommends the establishment of a new fee. The Grading Inspection Base Fee of $220 is for
recovering actual costs incurred. Additional time for Re-inspection is charged at $55 per hour. CBC
Appendix J105.3 lists four types of grading inspections required for a grading project: initial, rough,
final, and supplemental inspections. Based on the special inspection fee of $55, the proposed
grading inspection fee is to recover the routine cost for staff engineers to conduct various
inspections in order to monitor, evaluate, and approve site grading.
- OSHPD3 Inspections ACTUAL COST
Staff recommends the establishment of a new fee. The OCHPD3 Inspection Fee is based on actual
costs incurred. The construction of medical clinics must meet the Office of Statewide Health Plan
and Development (OSHPD) requirements. The California Building Code provides the local Building
Department an option to either review the Office of Statewide Health Plan and Development
(OSHPD) requirements or refer to the State of California's Department of Public Health when
inspecting certain medical clinics (Division 3, Chapter 420A). Although staff has been relying on the
Department of Public Health to inspect those clinics, there are cases which would require City staff
to perform additional inspections on OSHPD 3 regulations which are beyond the state's mandated
Title 24 codes.
The Master Fee Schedule is to be adopted by resolution following a public hearing. Non-
development related fees are proposed to be effective on October 24, 2007. Development Services
fees require a sixty day waiting period and would become effective on January 1, 2008.
6AK~
of ,A""'~ Rs;~
ADMINISTRATIVE REPORT
}
~,a„tom
q~IFO
r.'
MEETING DATE: October 24, 2007 AGENDA SECTION: Deferred Business
ITEM: /
TO: Honorable Mayor and City Council APPROVED
FROM: Alan Tandy, City Manager DEPARTMENT HEAD
DATE: October 17, 2007 CITY ATTORNEY
CITY MANAGER
SUBJECT: Update to the Refurbishment of the Entry Monument Signs Located on State Route 99
RECOMMENDATION:
City Council determination
BACKGROUND:
On February 28, 2007, the City Council approved a new design and refurbishment of the entry monument
signs located on State Route Highway 99, in addition to site improvements at the two locations. The cost
for the new signs was estimated to be $92,200.00 if raised channel letters were installed, and $52,200.00
if the letters were painted on the signs. The cost of the site improvements in the amount of $9,000 were
approved to be provided from the Council Contingency Fund.
Vision 2020 offered to pay for the costs of the two new signs, and the City Council deferred the decision
on selecting channel or painted lettering, depending on final cost estimates from staff and the amount of
funding raised by Vision 2020. Vision 2020 agreed to report back to the City Council on the success of
their fund raising efforts at a later date.
New Information
Subsequent to the City Council's action, Vision 2020 representatives, in the course of their fund
raising efforts, received a very generous offer from a local business, StructureCast, the company
that manufactured the original pre-cast monument signs currently in place. As a result of the
donation offer from StructureCast, Vision 2020 decided to reconsider their original design concept.
Rather than placing aluminum panel surface signs with a painted background on the existing
structures, Brent Dezember, the president of StructureCast, suggested that for long-term
appearance, durability, and maintenance expense, a better option would be to install new pre-cast
signs, incorporating the stylized Bakersfield/leaf logo in a design that would be appropriate and
attractive on a concrete surface. Mr. Dezember has generously offered to manufacture and donate
new pre-cast signs to replace the existing signs at the north and south locations. In addition, he
has offered to cast and store two additional signs for future east and west locations. Those sites
have yet to be determined.
October 18, 2007, 3:33PM
Update-EntryMonumentSigns-101707
AT:RS
T
U KF,
U oFA~q.rADMINISTRATIVE REPORT
w.A1 IL~
F0
In light of the new option made possible by the donation offer from StructureCast, Vision 2020 is
asking the City Council to reconsider your previous decision whereby you approved the aluminum
panel surface version with the stylized Bakersfield/ leaf design.
Vision 2020 representatives, with Councilmember Benham's assistance, have collaborated with
StructureCast and City Neon Sign Systems to create a new sign design option for the City
Council's consideration that would be a custom concrete sign including a curved top, two columns
with toppers and recessed double borders. River rock would be installed on the columns. The
lettering would be recessed into the concrete and painted, which would be a considerable cost
savings, compared to the installation and future maintenance of raised channel lettering. A
rendering of the new proposed design is attached.
The new option for replacement of the existing monument signs would involve a different set of
costs and construction processes than those previously approved by the City Council, since it
would require removal of the existing pre-cast signs and placement of the new signs in the existing
bases, as well as installation of the river rock on the two columns.
Mr. Dezember's donation of the concrete signs reduces the expenses for this project significantly,
as it would cover the majority of the costs. It should also be noted that other businesses have
offered their services and/or equipment and labor: City Neon has donated their services for the
new sign design, Brian Ward Structural Engineering will provide engineering services, Asbury
Transportation will transport the signs to the north and south locations, and Turner Crane will assist
with removal and replacement.
Vision 2020 representatives have indicated they have sufficient funding to cover other costs
associated with the new signs. Those costs would include the rock veneer and labor to apply it to
the sign columns and any other incidental costs that may occur. We anticipate that the only costs
to be incurred by the City would be the manpower and materials to paint the letters and the
borders, which should be minimal.
Summary of Estimated Expenses:
• Donated Expenses:
Construction of four pre-cast signs $ 80,000.00
(Two signs to be stored for future placement
at east and west locations to be determined)
Transport two signs to the existing north and south locations 1,500.00
Removal and installation at the north and south locations 20,000.00
Crane Services 4,800.00
Sub-Total of Donated Expenses $ 106,300.00
October 18, 2007, 3:33PM
Update-E ntryMonumentSigns-101707
AT: RS
F A k,~R
U o P.,, ADMINISTRATIVE REPORT
4R, I"
~q~1F0 ~
r(.'IN!
• Vision 2020 Expenses:
Rock Veneer for Columns - Materials and Installation $ 12,000.00
• City Expenses:
Painting of Recessed Letters and Double Borders $ 1,500.00
TOTAL ESTIMATED EXPENSE $119,800.00
Vision 2020 would also be responsible for any additional incremental expenses that may be
incurred.
Previous City Council Decision
On February 28, 2007, the City Council approved site improvements and a new sign face for the
two entry monument signs located on State Route Highway 99.
The following site improvements were approved to be paid from the Council Contingency Fund:
South Monument Sign:
1. Addition of two very high wattage lights for daytime
Illumination to bring attention to the sign $ 1,500.00
2. Additional landscaping behind the sign to provide increased
"framing of the sign" and to screen the backside of the sign 6,000.00
Sub-Total for South Sign: $ 7,500.00
North Monument Sign:
1. Addition of two very high wattage lights for daytime
Illumination to bring attention to the sign $ 1,500.00
Total Cost of Site Improvements: $ 9,000.00
Since the sign at the north location will be relocated in approximately two to three years when the
7th Standard Road / State Route Highway 99 interchange is completed, the City Council decided
not to invest in landscaping for the existing north location.
The following sign design was approved:
A new sign face option was approved that consisted of an aluminum panel surface with a painted
background and a new logo as the stylized Bakersfield with the leaf design. The design option
selected had been submitted by Vision 2020 (a rendering of the approved design is attached).
Vision 2020 representatives indicated they would raise funds for the sign refurbishment with the
new design, but the precise amount they would be able to raise had not yet been determined.
October 18, 2007, 3:33PM
Update-E ntryMonumentSigns-101707
AT: RS
o y,0 RkiaRS.~
o ADMINISTRATIVE REPORT
~1^ ARY 1L
1Fe
Estimated costs for two design options, depending on placement of the lettering on the sign, were
included for the City Council's consideration:
1. An aluminum panel surface with a painted background and a new logo
to be the stylized Bakersfield with the leaf design in Channel Letters on
both signs $ 92,200.00
2. An aluminum panel surface with a painted background and a new logo
to be in Painted Letters on both signs $ 52,200.00
As previously noted, Vision 2020 agreed to pay for one of the above versions, depending on the
final cost estimates and how much money they could raise.
Summary
The City Council is not being asked to reconsider or amend the cost of the site improvements at the north
and south sign locations previously approved on February 28, 2007. Those improvements will be installed
after completion of the new signs.
Based on the substantial donation offer made by StructureCast to Vision 2020 to manufacture four pre-
cast signs and the offer of equipment and services from other community businesses to assist in the
removal and replacement of the existing signs at the north and south locations, the new option is expected
to be substantially less expensive than the version previously approved by the City Council. In addition,
new pre-cast concrete structures will be more durable and involve less maintenance and cost for the City
in the long term, compared to the previous plan of refurbishing the existing signs with painted aluminum
panels.
Therefore, Vision 2020 is requesting that the City Council reconsider the sign design and refurbishment
option that was approved on February 28, 2007 and to approve the new design and related
construction/placement expenses.
October 18, 2007, 3:33PM
Update-EntryMonumentSigns-101707
AT:RS