HomeMy WebLinkAbout02/23/2009 B A K E R S F I E L D
Staff: John W. Stinson Harold Hanson, Chair
Rick Kirkwood Irma Carson
Ken Weir
BUDGET AND FINANCE COMMITTEE
of the City Council - City of Bakersfield
Monday, February 23, 2009 — 12:00 p.m.
City Hall North
1600 Truxtun Avenue, Bakersfield, CA
First Floor, Conference Room A
A G E N D A
1. ROLL CALL
2. ADOPT AUGUST 25, 2008 AGENDA SUMMARY REPORT
3. PUBLIC STATEMENTS
4. NEW BUSINESS
A. Annual Financial Statements — Smith
B. Assessment District Update — Smith
C. Airport Fee Schedule Changes — Rojas
D. Discussion regarding 2009-10 Community Development Action Plan Proposal
— Kunz
E. Discussion regarding Participation of Local Contractors and Minority
Businesses in Federal Stimulus Construction Projects and Bid Preference —
Stinson
F. Discussion regarding Adoption of the 2009 Committee Meeting Schedule -
Stinson
5. COMMITTEE COMMENTS
6. ADJOURNMENT
B A K E R S F I E L D
0
John W. Stinson, Assistant City Manager Ken Weir, Chair
Sue Benham
For: Alan Tandy, City Manager
Irma Carson
Rick Kirkwood, Management Assistant
AGENDA SUMMARY REPORT
REGULAR MEETING OF THE BUDGET
AND FINANCE COMMITTEE
Monday, August 25, 2008 — 12:00 p.m.
City Manager's Conference Room — Suite 201
City Hall, 1501 Truxtun Avenue, Bakersfield, CA
The meeting was called to order at 12:10:34 PM
1• ROLL CALL
Committee members present: Councilmember Ken Weir, Chair
Councilmember Irma Carson
Councilmember Sue Benham
Staff present:
Alan Tandy, City Manager John W. Stinson, Assistant City Manager
Rhonda Smiley, Asst. to the City Manager Rick Kirkwood, Management Assistant
Nelson Smith, Finance Director Joshua Rudnick, Deputy City Attorney II
Raul Rojas, Public Works Director Luda Fishman, Business Manager
Kevin Barnes, Solid Waste Director Steve Teglia, Administrative Analyst III
Sal Moretti, Solid Waste Superintendent
Brad Underwood, Assistant Public Works Director
Others present
Greg Sanders, MRC Jacob Panero, MRC
Roland Burkert, BARC Dave Baldwin, CRRRI
Greg Young, Revive Recycling Candice Villancana, Revive Recycling
Joy Steeves, Revive Recycling Jim Verros, CARTS
Larry Moxley, Kern Refuse Bernie LeBeau, LeBeau Thelen
James Burger, Bakersfield Californian
Nancy Ewert, Kern County Waste Management
Daphne Harley, Kern County Waste Management
AGENDA SUMMARY REPORT Page 2
BUDGET AND FINANCE COMMITTEE MEETING
Monday, August 25, 2008
2. ADOPT JULY 28, 2008 AGENDA SUMMARY REPORT
Adopted as submitted.
3. PUBLIC STATEMENTS
None.
4. NEW BUSINESS
A. Discussion regarding the Update on Comprehensive Recycling System Planning —
Rojas
At the April 28, 2008 Committee meeting, staff was directed to provide the City
Council with suggestions on how the City could advance the existing blue cart
recycling program beyond its current scope, to include expansion to multi-family
and commercial locations. Public Works Director Raul Rojas provided a follow up
to recent committee discussions regarding a long-term comprehensive recycling
program and whether it would be beneficial for the City to use a material recovery
facility (MRF) or use a separate blue cart collection. A request for proposal was
sent out for a comprehensive study for future recycling in the City. The RFP
deadline is September 26, 2008. Staff hopes to have the bidding process
completed and a contract awarded by the October 22, 2008 Council meeting.
Moving forward, staff is currently conducting a study on how the City can improve
its current recycling program without going to a global program. As part of the
study, staff is researching multi-family and commercial recycling, which will take an
inventory of sites where recycling containers can be located and estimate the cost
for recycling and related refuse fee adjustments. Staff anticipates having this study
completed and available for Committee review in December. In addition to the
study, staff has prepared a list of suggestions to increase blue cart participation
including streamlined billing, possible disincentives for extra trash carts, and
phasing of universal blue cart collection in small sections of the City or new
developments. Due to past marketing efforts, participation in the existing program
has increased by 3,000. This increase is a result of the change in program cost
from $6 to $4. To further participation, staff has promoted the program through the
Recreation and Parks Guide, mailers and ads. Recycling billing is done on a
quarterly basis and there are difficulties getting all of the bills paid. Staff is looking
into improving the billing system and possibly incorporating the recycling billing into
the tax bill to insure payment. Another issue of concern is customers that have an
extra tan cart. Staff proposes either raising the price of the extra tan cart or
phasing it out of the program all together.
The City currently has $1.5 million in grant money that will expire in November
2009. The City must have the equipment purchased and paid for in order to
AGENDA SUMMARY REPORT Page 3
BUDGET AND FINANCE COMMITTEE MEETING
Monday, August 25, 2008
receive the reimbursement on the grant money, or risk losing the grant money
altogether. The equipment funded by the grant will handle the existing voluntary
program and can be integrated into a broader use, should the blue cart program go
completely universal.
The City uses short term quotes to obtain temporary buyers for its mixed curbside
recyclable. The recyclables are shipped mixed and un-baled to sorting and baling
companies in other cities. Since the City did not accept the second grant, the
baling functions may be accomplished if the City can fund its own baler, select a
sorting contractor to sort the materials and sell them to a buyer who bales the
material, or select a sorting contractor which includes baling. Staff is
recommending the Committee move forward with an RFP on a sorting facility to
use the equipment in order to meet the grant deadline. Committee member Sue
Benham asked Mr. Rojas to clarify how the request relates to the decision the City
Council made in November 2007 to refrain from applying for the state grant. Mr.
Rojas responded that the grant in question was received two years before
Council's decision in November 2007. Committee chair Ken Weir asked for an
approximate timeframe before implementation of the new sorting facility. Mr. Rojas
responded that the new facility should be completed by summer of 2010.
Sue Benham made a motion to move forward with staff's recommendation to
purchase the sorting equipment through the grant and RFP to procure a service
provider. The motion passed was passed by the Committee members. City
Manager Tandy asked that the Committee give thought to the concept of phasing
out the additional tan cart service or increasing the price of that service.
5. COMMITTEE COMMENTS
None.
6. ADJOURNMENT
The meeting adjourned at 12:41:16 P.M.
cc: Honorable Mayor and City Council
S:\Council Committees\2008\08 Budget and Finance\August\August 25 Agenda Summary.doc
BA r f
� r ,
MEMORANDUM
9LIFOR Lu I `� . Ina
TO: JOHN STINSON, ASSISTANT CITY MANAGER
FROM: SANDRA JIMENEZ, ASSISTANT FINANCE DIRECTOR
DATE: FEBRUARY 17, 2009
SUBJECT: 2008 YEAR END FINANCIAL REPORT
On the City Council Meeting of December 17, 2008, Council referred the following items to the
Budget and Finance Committee for review:
1) City of Bakersfield's Comprehensive Annual Financial Report for the year ended June
30, 2008
2) Independent Auditors Report—Compliance with Contractual Requirements relative to the
Bakersfield Subregional Wastewater Management Plan for the year ended June 30, 2008
3) Independent Auditors Report on Appropriations Limit Worksheet(GANN Limit)of the City of
Bakersfield for the fiscal year ended June 30, 2008
4) Independent Auditors Report—Rabobank Arena,Theater, Convention Center,Bakersfield Ice
Sports Center&Brighthouse Networks Amphitheatre for the fiscal year ended June 30, 2008.
We would also like to include the Independent Auditors Report—Single Audit Report—
Schedule of Federal Expenditures for the City of Bakersfield for the fiscal year ended June 30,
2008 at this time due to the fact that this report had not been completed by the December Council
date. Please place the above reports on the Budget and Finance Committee's agenda for the next
meeting. Let me know if you have any questions.
SAAdmin\Memos\CAFR-budget and finance.DOC
16 A 'E
ti
MEMORANDUM
RY 1
TO: Alan Tandy, City Manager
FROM: Nelson K. Smith, Finance Director
DATE: February 18, 2009
SUBJECT: Assessment District Delinquency Update
Staff provided the Budget and Finance Committee an overview of Assessment District
delinquencies at their July 28, 2008 meeting. At the conclusion of that discussion the
committee members requested periodic updates regarding Assessment District
delinquencies.
In September 2008 the City Council authorized the initiation of foreclosure proceedings on
several hundred parcels of property that fell within the boundaries of twelve separate
Assessment Districts, Many of these property owners have brought their tax bill current
and we were not required to initiate the foreclosure, but we do have about 70 parcels
currently in the court system and several dozen parcels still pending a foreclosure filing.
Since this action last September we have entered a new tax year and have received
delinquency information regarding the first installment payments for each of the Districts.
This information indicates a serious problem in two specific Districts along with cause for
concern in a third District.
a. District 05-3 ( Diamond Ridge ) has 319 developer owned parcels that have
become delinquent in the current tax year. This District is made up of four
separate development areas, with Diamond Ridge being the one problem
area where the developer has actually abandoned the project. The public
improvements have not been completed and no reimbursement amounts
have been paid to the developer.
b. District 07-2 ( Sydney Harbour ) has 260 developer owned parcels that have
become delinquent in the current year. This District is a single developer
District that is partially completed. The developer is still in town but has
stopped work in the area and has been unable to pay the tax bill. This
District has been partially reimbursed for public improvements completed as
of this date.
C. District 05-1 ( City in the Hills ) has 24 delinquent parcels as of January 2009;
two of which are developer owned. The two developer parcels are large
undeveloped pieces of land that make up $64,600 of the $72,500 total
delinquency amount. We are still in discussions with this developer
regarding the completion of the bond funded public improvements.
S:\NELS0N\Asscssmcut Districtsti1viemo-distict update to bud fin feb 23,2009Aoc
Memo—Assessment District Update—Feb. 17, 2009 continued
Items a) and b) above are of immediate concern as the District is dependent upon a
certain amount of "first installment" tax collection to make the bond interest payment that
comes due each March 2. Each District carries a 10% reserve fund to address issues
such as this one, so we will be able to make the March 2, 2009 payments as scheduled.
However, drawing on the reserve fund triggers an immediate disclosure requirement,
which is a notification to the bond holders that there is a problem.
In order to ensure that the City is making our best efforts to collect the special assessment
monies as best we can, we have placed Resolutions on the Feb. 25, 2009 Council Agenda
to authorize foreclosure proceedings on these two Districts. If the resolutions are
approved on that date then we can also report to the bond holders the recent Council
action item as our good faith effort to take immediate action on these delinquent Districts.
The City in the Hills District will not require an immediate draw on the reserve fund in
March 2009 and we are still in discussions with the developer regarding the remaining
public improvements and their payment of delinquent taxes. We have already advised the
bond holders in our last annual report of the lag in completion of the public improvements,
and if the tax delinquency is not cured by June 2009 we will likely have to bring a
foreclosure resolution to the Council for this District as well.
We are attaching a spreadsheet that summarizes delinquency information by District for
those Districts that have reached ( or are near ) the 5% threshold that requires initiation of
foreclosure action.
Attachments
S:WELSOMassessment distnctsVnemo-disttict udate to bud fin feb 23 2009,doc
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B A K E R S 6
PUBLIC WORKS DEPARTMENT
BAKERS�11'.`.LD. CA 93-3301
(661) 326-3724
RAIJIL [%I. 1d'OJAS, DIRECTOR MY
City of Bakersfield
Municipal Airport Tenant
2000 S Union Ave.
Bakersfield, CA 93303 February 11, 2009
Dear Tenant:
The Airport Operations Manager has completed a rate comparison between the Bakersfield
Municipal Airport and several local airports, including Minter Field in Shafter, Porterville, Delano
and Meadows Field/Lloyds Aviation.
It has been six years since the last rate adjustment at Bakersfield Municipal. The aforementioned
comparison provided insight as to where our rates are in relation to the other General Aviation
facilities for such items as city-owned hangars, tie-downs, shade ports, etc.
Based upon this study, City staff will recommend to the City Council increases on all facilities
except tie-downs. The current ground leases of private owned hangars will not be affected. The
largest discrepancy was with the individually owned "Port-A-Ports". Based upon our research,
the market rate for this type of facility would be $120 per month. Our current fee is $50 per
month. We propose to phase in this increase over two years.
Attached you will find a schedule summarizing City staff recommendations as to fee increases.
Again, the last rate adjustment was in 2002. Therefore, the proposed rates cover six years of
adjustment. In the future, rates will be reviewed annually and may be adjusted by the Consumer
Price Index and market conditions.
The proposed rates will go before the Budget and Finance Committee and then to the full City
Council for action. This item will be a noticed public hearing where public testimony is heard
during the Council meeting. You will be notified when this matter goes before both the Budget
and Finance Committee and the full City Council.
Thank you for your understanding and continued support for our Bakersfield Municipal Airport.
If you have any questions, please call Steve Hollingsworth at(661) 326-3281.
Very truly yours,
Raul Rojas
Public Works Director
Cc: Alan Tandy, City Manager
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•
B A K E R S F I E L D
Economic and Community Development Department
M E M O R A N D U M
TO: Budget and Finance Committee � February 23, 2009
FROM: Donna L. Kunz, Economic Development Director
SUBJECT: CDBG, HOME, and ESG Action Plan FY 09/10
As an Entitlement City under the U. S. Department of Housing and Urban Development
(HUD), the City receives annual entitlements in order to improve low-income
neighborhoods in our City. The HUD Community Development Block Grant (CDBG),
HOME Investment Partnership (HOME) and Emergency Shelter Grant(ESG) entitlements
for FY 09/10 have not been allocated to date, however staff is anticipating an allocation
similar to FY 09/10 that would reflect a total of$4,971,020 in Federal entitlement funding.
Staff is projecting program income for CDBG in the amount of$20,000 and $150,000 for
HOME. The total proposed budget for CDBG, HOME, and ESG for FY09/10 is estimated
to be $5,141,020.
The deadline for the submission of CDBG, HOME, and ESG applications for FY 2009/10
funding was October 31, 2008. This year we received 9 proposals for assistance from non-
profit and for-profit organizations totaling $984,335 and 16 intra-city proposals totaling
$7,236,296 for projects to improve the quality of lives for low-income neighborhoods and
improve infrastructure in those low-income neighborhoods. Attached is a list of all the
proposals and projects submitted for this years CDBG, HOME, and ESG funds.
After reviewing the requests for funding, staff has prepared a proposed budget and Action
Plan for FY 09/10. Attached is a summary of the proposed budget for consideration by the
Budget and Finance Committee and recommendation to the City Council.
SADEBBIF&Budget&FinancelAction Plan 09.10.doc
Z L 0
B A K E R S F I E L D
Economic and Community Development Department
M E M O R A N D U M
January 22, 2009
TO: Alan Tandy, City Manage
FROM: Donna Kunz, Economic evelopment Director
SUBJECT: Non-Profit & For-Profit Applications for HUD FY 2009/10 Funding
The deadline for the submission of CDBG, HOME, and ESG applications for FY 2009/10
funding was October 31, 2008. This year nine (9) applications were submitted from non-
profit and private entities totaling $984,335.
Below are summaries and staff's comments of the applications received from applicants
requesting assistance from the various HUD programs for FY 09/10:
Community Development Block Grant
Applications — FY 2009/10
Applicant Estimated Cost
Description City Funds Requested HUD
Pro osa/Name Location Other Sources Eli ible/Qualified
Bakersfield Senior Funds to continue BSC $85,000 Total Project Cost Yes
Center Inc. (BSC) current level of services
to seniors in southeast
BSC Public Services and central Bakersfield.
Located at 530 4th Street _
(Ward 1) $85,000 City
Bakersfield Senior Funds to replace $40,000 Total Project Cost Yes
Center Inc. (BSC) appliances and remodel
kitchen at facility located
Kitchen within the City—City
Renovation limited clientele. —530 $40,000 City
4th Street.
Ward 1
Bakersfield Funds for improvements $156,000 Total Project Cost Yes
Community House to a public facility for
remodel of roof and
Community House structural improvements
Remodel for soundness. —2020 R $156,000 City
Street. Ward 2
Page 1 of 2
Fr mmunity Action Food bank vehicle $66,335 Total Project Cost Yes/No*
tnership of Kern improvement project—
P) 300 19th Street *Boundaries
(Ward 1) were not
mmunity Action
Partnership Vehicle $66,335 City specified
Purchase
Small Business Provide technical $30,000 Total Project Cost Yes
Development Center assistance to existing
micro enterprises. —
SBDC Micro 1801 Panorama. $30,000 City
enterprise Technical (Ward 1,2,3,4,5)
Assistance Program
Garden Pathways, Expansion of the existing $625,824 Total Project Cost Yes
Inc. 11,840 sq. ft facility by
3200 sq. ft(rooms and
The Garden kitchen)to provide
Community Center services for mentoring, $375,000 City
Retrofit& Expansion training &education $250,824 Garden Pathways
Project programs for low-income
&at-risk families and
youth. - 900 22nd Street
Ward 2
HOME Program
A -_cations— FY 2009/10
No applications received for HOME funding.
Emergency Shelter Grant (ESG)
Ap lications I F2009/10
Bethany Services, Continue to fund million annual operating Yes
(BHC) operational cost of the t
Homeless Center
Bakersfield Homeless including cost of security
Center Emergency maintenance and utilities
Shelter Grant at 1600 E. Truxtun $125,000 City ESG
Avenue. (City Wide $125,000 Match
Alliance Against Continue to fund the $1.38 million annual operating Yes
Family Violence operating cost of the budget
(AAFV) Battered Women's
Shelter including utilities,
Shelter for Battered insurance, maintenance $ 32,000 City ESG
Women and their and wages for a $ 32,000 Match
Children counselor. — 1600 E
Truxtun Avenue
City Wide
Bakersfield Rescue Continue to fund $1 million annual operating Yes
Mission (BRM) operational cost of the budget
Bakersfield Rescue
Homeless Mission including
Intervention Services maintenance, utilities, $ 75,000 City ESG
and personnel. — $ 75,000 Match
816,810,812,800,724 E.
21 st Street
Cit Wide
Page 2 of 2
•
B A K E R S F I E L D
Economic and Community Development Department
M E M O R A N D U M
TO: John Stinson, Assistant City Manager February 17, 2009
FROM: Donna L. Kunz, Economic Development Director
SUBJECT: Information concerning selection of minority owned development companies,
contractors and Non Profit entities (serving low income minority communities)that
EDCD has contracted for redevelopment and economic development projects.
Background:
The Economic and Community Development Department occasionally receives inquiries from
the community concerning the efforts the department makes to reach out to qualified minority
developers and contractors. Below is a list of 18 key redevelopment projects that have been
undertaken by the department over the past 8 years in which minority developers or non profit
organizations serving low income minority communities were selected.
Redevelopment Projects
Little Saigon Commercial Center— Owner Asian
California Avenue Commercial Strip Center - Owner Hispanic
Baker Street Development - Co-Developers
th Asian, African American
18 Street Senior Housing — Co- Developers African American
Creekview Villas (South Mill Creek) — Co-Developers African American
Union Avenue Mixed Use — Developer Hispanic
The Courtyards (South Mill Creek) — Co-Developers African American
Maya Cinemas — Co-Developers Hispanic
South Mill Creek — Commercial — Co Developers African American
California Senior Apartments — Developer African American
Kings Square Family Apartments Egyptian
Friese Inn Rehabilitation African American
Youthbuild Program - RCPI African American
Filson Area Front Porch — Program African American
The following projects were developed by non-profit entities with boards that include several
minority low income persons as board members.
Lowell Senior Residential - Non Profit Developer
Parkplace Senior Residential — Non Profit Developer
C:\DOCUME-1\JWSTIN--1\LOCALS--1\Temp\GWViewerlminority report.doc
The Village at Park Place — Non-Profit Developer
Food Bank — Non Profit Corporation
Small scale infill housing program — this ongoing program has awarded contracts to 4 out of 7
development contracts to African American small builders in the Southeast.
C:\DOCUME-1\JWSTIN-1\LOCALS-1\Temp\GWViewer\minority report.doc
CITY OF BAKERSFIELD
COUNCIL POLICY STATEMENT
CP No. 4.3
SUBJECT: BIDDING PREFERENCE
SECTION: FISCAL
POLICY: GRANTS A ONE PERCENT BID PREFERENCE TO VENDORS
WITHIN CITY LIMITS
STATEMENT: Authorizes the granting of a one percent bid preference to
vendors within the city limits
ADOPTION:
Agenda Item NodDate 10.a.1.; Oct. 12, 1994
Approved by City Council_ Res. No. 167-94
Amended by City Council
1114/00
s:form.cps
RESOLUTION NO. 1 67 - 94
A RESOLUTION GRANTING A ONE PERCENT
BID PREFERENCE TO VENDORS WITHIN
CITY LIMITS.
WHEREAS, the City of Bakersfield purchases supplies ,
materials and equipment from merchants located within the City
limits; and
WHEREAS, the State of California refunds to City one
percent of the sales tax paid on City purchases within the City;
and
WHEREAS, the lowest responsible bidder on City purchases
is the seller whose sale results in the lowest possible net cost to
the City.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City
of Bakersfield as follows :
1. City shall, whenever appropriate, grant a one
percent bid preference to vendors located within City limits
submitting bids for proposed City purchases of supplies , materials ,
and equipment; and
2. The lowest possible net cost for purchases of
supplies , materials, and equipment shall be calculated by
subtracting from the bids of vendors located within City limits an
amount equal to the amount of the anticipated sales tax refund the
City will receive from the purchase of the proposed items; and
3 . The term "vendors located within City limits" means
any person (including sole proprietorships, corporations, and
partnerships) possessing a City of Bakersfield business license and
and a California State Board of Equalization sales tax permit
number area coded so as to remit sales tax revenue to the City of
Bakersfield.
4 . The City Manager is directed to implement procedures
fairly executing this po�icy.
l
----------000----------
I HEREBY CERTIFY that the foregoing Resolution was passed
and adopted by the Council of the City of Bakersfield at a regular
meeting thereof held on OCT 1 Z 1954 , by the following vote :
AYES: Co-r&,CLMEM ERS WDERIAOTT.E WAPOS,De"D,W",8PUNN1,ROA S,SALVAGGJO
NOES; c,<I CILMEWcERSS ( ���
ABSTAIN' COUNCiLJMEMBERS
ABSENT; COUNCILMD&EFri-
CITY CLERK and EX OFFICIO of the
Council of the City of Bakersfield
APPROVED OCT 12 14;
bpO
BOH PRICE
MAYOR of the City of Bakersfield
APPROVED AS TO FORM:
JUDY K. SKOUSEN
City Attorney
By: A �h<
ALLEN M. SHAN
Assistant City Attorney
City of Bakersfield
AMS/meg
R-?.LO-d\BID-PRf�.RES
6/30/94
2 -
HAAKER EQUIPMENT COMPANY
H= SINCE 1972
- A CALIFORNIA CORPORATION
2070 N.WHITE AVENUE
LA VERNE,CALIFORNIA 91750
(909) 598-2706 • FAX (909) 598-1427
V PARTS DEPT. FAX(909)594-0498
www.haaker.com
February 5, 2009
City of Bakersfield
Attn: Councilmember Zack Scrivner
1600 Truxtun Avenue
Bakersfield CA 93301
Dear Councilmember Scrivner:
Haaker Equipment Company, La Verne, California, submitted a bid to the City of Bakersfield — Bid #
08-09-37 for One (1) CNG Powered Street Sweeper. Our bid was based on the Elgin Sweeper
Company and the Broom Bear CNG unit. Elgin Sweeper Company is located in Elgin, Illinois. The
City of Bakersfield has a fleet of seven (7) Broom Bear units that have operated for well over a year.
The City of Bakersfield received a bid from, and awarded the contract to, Nixon-Egli Equipment
Company and Allianz Sweeper Company headquartered in Boucherville, Quebec, Canada. We are
certain that the City Council was not aware that Allianz Sweeper Company was not American owned
as the council's consent calendar agenda item made no mention of this important fact.
In light of the difficult times that American manufacturers and labor is facing it is difficult to understand
why for less than the 2% difference in price between the low bidder and the next bidder (Haaker
Equipment Company/ Elgin Sweeper Company) why the City of Bakersfield would award to a non-
American firm? We can only assume that council staff was not aware of the foreign ownership of
Allianz.
As an honored vendor to the city of Bakersfield we would suggest that the City Council look into this
matter as to its willingness to spend almost $300,000 city tax dollars outside the United States for
products that do not provide any more efficiency than those that can be purchased from American
manufacturers.
As always Haaker Equipment Company is honored to be of service to the City of Bakersfield.
Respectfully
Bill Haaker
CEO/Sales Manager
Cc: City Council Members
Mr.Alan Tandy, City Manager
Mr. Mike Rogers, Fleet Division Manager
Ms. Kim Berrigan, Purchasing Officer
Mr. R.Zinck,Western Regional Manager Elgin Sweeper Co
411po
The purpose of the event was to increase the number and competitiveness of bid
packages, and to facilitate working relationships between prime contractors, small
businesses, and DBEs. Invitations to the event were e-mailed to TRIP's contractors' lists
and the Caltrans District 6 Small Business Office. A press release was sent to the
media on 7/21/2008.Approximately 60 signed up to come to the event, but 35 attended.
TRIP has also participated in the Kern Minority Contractors events January 2008 and
January 2009). Representatives from TRIP (and other City departments) participated in
panel discussions. In addition, we participated in the "vendor's marketplace," providing
information on TRIP, upcoming TRIP projects, upcoming City of Bakersfield capital
improvement projects, and how to become a vendor and do business with the city.
The City Council does have a policy that provides a bid preference for vendors that are
located within the City limits based on the 1 percent sales tax returned to the City for the
purchase of supplies, materials and equipment. A copy of the Council resolution is
attached.
Staff has also provided a memorandum from Economic Development Director, Donna
Kunz regarding the selection of minority owned development companies, contractors
and non-profit entities that the City has contracted with for redevelopment and economic
development projects.
S:AJOHN\Marvin Dean - Federal Stimulus Projects.doc
Thomas Roads Improvement Program Thomas Bova an'Program
900 Truxtun Avenue, Suite 200, Bakersfield, California 93301
Telephone: (661)326-3700 • Fax: (661)852-2195
CONNQLfQN9
B/A�,.S�leLa
Project Preview and Contractor Outreach
August 6, 2008
9 a.m. to 12:30 p.m.
AGENDA
9:00 a.m. Welcome
9:05 a.m. Overview of the Thomas Roads Improvement Program (TRIP)
Chris Clark, Parsons
9:15 a.m. Upcoming construction projects
• TRIP
• Luis Topete, City of Bakersfield
• Todd Wood, Kern County Roads
• City of Bakersfield Public Works, Arnold Ramming
• Kern County Roads Department, Clark Farr
• Caltrans District 6 Construction, Amrit Brar and Mike Garrett
• Q &A
10:30 a.m. Break
10:45 a.m. Procurement Processes
• City of Bakersfield, Kim Berrigan
• Kern County General Services, Carol Cox
11:15 a.m. Small Business, DBE and DVBE programs and certification
• Program Overview, Benefits and Certification Process
Morris Caudle, Caltrans District 6 Small Business Office
• Local Resources
Marvin Dean, Kern Minority Contractor's Association
• Q &A
12:00 Networking Opportunity
12:30 Adjourn
Managed by the City of Bakersfield in cooperation with
County of Kern•California Department of Transportation
www.Bakersfieldfreeways.us
Z 0
B A K E R S F I E L D
Economic and Community Development Department
M E M O R A N D U M
January 22, 2009
TO: Alan Tandy, City Manager
�„oJ
FROM: Donna L. Kunz, Economic Development Director
SUBJECT: Intra City Proposals Received for FY 2009/10 CDBG Assistance
The deadline for submission of proposals for FY 2009/10 was October 31, 2008. We
received 16 proposals totaling $7,236,296 ±. Below are project descriptions, location, cost
estimates, and eligibility/qualification summaries.
Project Description City Department HUD
& Ward Eli ible/Qualified
PUBLIC WORKS
FAirport n dscaping Public Works Yes/Yes
rovide landscaping around the perimeter of the airport Ward 1
for beautification in SE Bakersfield. CDBG - $200,000
Oleander Area Public Works Yes/No*
Improve drainage currently causing street failures. Ward 1
Install curb, gutter& sidewalk as needed prior to *Area as a whole
street reconstruction. California Avenue to Bank does not gualiy.
Street and from A Street to U Street. CDBG -$500,000
Terrace Way Sewer /mprovements Public Works Yes/Yes
Construct new sewer line to 4 low income homes Ward 1
annexed to the City. City Forces to construct the
improvements, costs are solely for materials. Between
Wible Road & Stephens Drive. 3113, 3109, 3105, and
3101 Terrace Way. CDBG —$64,900
Be//e Terrace and Brundaae Area C/G Public Works Yes/Yes
Improve drainage currently causing street failures. Ward 1
Install curb, gutter and sidewalk as needed prior to
street reconstruction. Brundage Lane to Belle
Terrace Way and Chester Avenue to Union Avenue.
CDBG — $500,000
Project Description City Department HUD
[reconstruction.lifornia 8 P St Area C/G Ward Eli ible/Qualified
prove drainage currently causing street failures. PuWard Irks Yes/Yes
tall curb, gutter& sidewalk as needed prior to street
California Avenue to Brundage Lane
and from "T" Street to Chester Avenue.
CDBG - $800,000
Alta Vista Area C/G Pro iect Public Works
Improve drainage currently causing street failures. Ward 2 Yes/Yes
Install curb, gutter& sidewalk as needed prior to street
reconstruction. Flower Street to Bernard Street to Beale
Avenue to Alta Vista Street. CDBG- $500,000
Bea/Area C/G Proiect Public Works
Improve drainage currently causing street failures. Ward 2 Yes/Yes
Install curb, gutter& sidewalk as needed prior to street
reconstruction. Flower Street to Niles Street to Beale
Avenue to East City Limits. CDBG- $500,000
Sewer Improvements Public Works
Construct new sewer line along S. Union Avenue at Jof Ward 1 & 7 Yes/No*
intersection of Hosking Avenue and terminating sout
Berkshire Avenue and along Acoma Street and Area as a whole
Bannock Street. CDBG - $1,605,000 does not qualify.
F�t Streetscape Priect(PH 11) Public Works
reetscape by development of new median Ward 2 include lighting, street trees, shrubs,
irrigation systems street lighting, banners
peestrian walkways and abandon old sewer main. "Q"
Street/"P" Street from California Avenue to Hwy 178.
CDBG - $500,000
Amador Street and Belle TeraceCurb and Gutter Public Works
Area Improvements (near fairgrounds) Yes/Yes
Installation of sidewalk, curb, and gutter. Belle Terrace Ward 1
and Amador Avenue to Ming Avenue to P Street to
Union and Dawn Street. CDBG— $139,520
Fire De artment
Fire Station #1 Rehab Proiect Replace or provide Fire Department Yes/Yes
extreme rehabilitation to vital elements of the structure& Wards 1,2,3
Facility rounds. 2101 H St. CDBG - $515,324
Fire Station Hydrant Proiect
Eliminate additional step n hydrant hook-up Fire Department Yes/Yes
changing 4 '/2 outlets currently on fire hydrants bto Ward 1
standard 4 outlets. Union Avenue to Washington
Avenue to E. California to E. Brundage Lane.
CDBG - $10,210
RECREATION AND PARKS
Lowell Park Plavpround Rehab Proiect
Recreation & Parks es/Yes and replace children's playground equipment& Ward 1
safety surface, provide ADA accessibility; install shade
structure over each composite structure. 800 4"Street.
CDBG - $97,455.
PUBLIC SERV ICES
rProvide Creek Linear Park Po/ice Patrol Police Department Yes/Yes
public services police patrol three BPD officers Ward 2
ill Creek Linear Park upon completion. "K" Street o nion Avenue and California Avenue to Golden State
Avenue. CDBG - $340,000
i Removal Program Public Works Yes/Yes
e and discourage graffiti within Low-Mode Areas City-wide
we Cit . Cit wide. CDBG - $643,887.
Luther Kin r Jr Center Roof Replacement Public Works Yes/Yes
Replace leaking roof & repair wood sheathing to General Services
preserve interior space at MLK Center. East California Ward 1
Avenue, Potomac and South King Street.
CDBG - $320,000
Note: CDBG funded public services cannot exceed 15% of CDBG entitlement.
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B A K E R S F I E L D
OFFICE OF THE CITY MANAGER
MEMORANDUM
February 20, 2009
To: Alan Tandy, City Manager
From: John W. Stinson A Assistant City Manager
Subject: Request by Mr. Marvin Dean re. Working with the City to get local
contractors ready for federal stimulus projects
Mr. Marvin Dean appeared at the February 11, 2009 City Council meeting and spoke to
the City Council under public statements, regarding his desire to work with the City to
get local contractors ready for federal stimulus projects. This matter was referred to the
Budget and Finance Committee for consideration.
Mr. Dean indicated a need to prepare local workers so they could benefit from the
anticipated federal stimulus construction projects and also requested that a preference
be implemented to award construction contracts to local contractors and minority owned
businesses. The details of the federal stimulus legislation and the associated
regulations are just now becoming available and will likely follow existing federal and
state laws regarding the award of contracts and bidding.
The City of Bakersfield currently follows both state and federal laws regarding the award
of construction contracts. This includes following procurement guidelines regarding
minority businesses. A separate memo from the City attorney details the legal issues
related to such regulations and the concerns regarding the preference for local
contractors desired by Mr. Dean.
Significant efforts have been made to perform outreach to contractors for federal
projects such as the TRIP program. TRIP hosted a Contractor Outreach Event on
August 6, 2008 at the Rabobank Convention Center, 9 a.m. to 12:30 p.m. Prime
contractors, sub-contractors, small businesses, DBEs and DVBEs were invited for a
preview of the Mohawk Street Extension, Westside Parkway and 7th Standard Road
Widening projects. The City, of Bakersfield, County of Kern, and Caltrans sent
representatives who discussed other upcoming construction projects and explained
procurement procedures (see attached agenda). Mr. Dean also participated in the
outreach effort.
S:\JOHN\Marvin Dean - Federal Stimulus Projects.doc
Date February 11, 2009
From: Marvin Dean, Chairperson
Southeast Bakersfield PAC, Business Sub Committee
To: Whom it may concern
We are seeking to develop a Public &Private Sector& Community
"Jobs & Contracts Partnership"
To help get local& neighborhood construction workers & sub contractors ready for federal
funded stimulus projects;
• City'of Bakersfield; Redevelopment; CDBG,HOME, other Federal funded projects.
• County of Kern; Federal funded projects.
• HACK; Federal funded projects.
Other partners looking to work with;
• Local Union&Non Union Building Trades
• AGC Prime Contractors Association
• Kern Minority Contractors Association
• Kern County Construction Boot Camp, LLC
• Various community organizations
We are requesting to meet with staff& council members to discuss how KMCA&Kern County
Construction Boot Camp can help in the effort neighborhood & local jobs &contracts.
Date: February 8, 2009
To: Southeast Bakersfield Residents, Business&Property Owners & Others
From: Marvin Dean, (PAC) Business member elected 2000
Re: Southeast Bakersfield& Old Town Neighborhood Community Oversight
I was first elected in 2000 by Southeast Bakersfield Business Property Owner,to the
Southeast Bakersfield Redevelopment Project Area Committee.
Our job was to serve as a community group of advisory to the Redevelopment Agency to help
develop the Southeast Bakersfield Redevelopment Plan for future development projects.
Today, I like to announce that I have restarted; Southeast Bakersfield Redevelopment Project
Area Business Sub Committee I chaired. The purpose is to serve as neighborhood jobs &
contracts oversight resource for neighborhood workers & sub contractors.
The Business Sub Committee will work with other committee groups & residents to help get
neighborhood workers & sub contractors jobs on local redevelopment&public assisted projects.
Our goal to address the violent crime & gang problem by putting UN employ & UN skill
neighborhood boot camp ready to work construction helper on projects site.
The Kern County Construction Boot Camp target ex con&ex gang men&women with no
experience to get job ready in 60 hour. Upon being excepted& completing 60 hour boot camp
members get$2,000 life insurance & basic health plan @ no cost.
The boot camp is privately own& operated and funded by user fee. There is no cost to the boot
camp person taking the training.
After 60 hour boot camp worker are ready for job placement on construction projects site.
The Project Area Business Sub committee will issue annual grade of City& County Agencies
How well they do on public assisted projects for jobs& contracts, at this time grade D-F.
The Business Sub Committee chair will regularly address the Redevelopment Agency,
Bakersfield City Council &Kern County Board of Supervisor&HACK with its concern about
neighborhood jobs & contracts.
If, you have or know of someone wanting to work on public assisted construction projects have
them fax over a resume @ 661-323-9287& call 661-324-7535. They will be invited to attend an
information meeting to explain what require to sign up for the program.
M
Submitted by: Markin Dean#661-747-1465(southeast Bakersfield Redevelopment PAC-Elected 2000
Reason for voicing concern .
• Millions ($)Redevelopment projects assistance provided to developers
• Millions ($) Community Development projects completed or underway
0 Millions ($)Public&Private assistance Housing projects
• Millions ($) State&Federal assisted Public Work projects
0 $20 Million(NSP)Neighborhood Stabilization/Foreclose Housing projects
0 $$$Billions in Federal Stimulus funded coming projects
The above famed projects promise or require as a condition of receiving federal funds; local
neighborhood jobs & contracts for services. (Sec-3 /MBE/WBE/DBE)
r
Problem
No oversight or accountable of City or County or HACK staff to have developers&prime
contractors hire or contract with local neighborhood workers or smaller sub-contractors.
On type of projects listed above,more need to be none.
In our opinion all City/County&HACK department that enter into agreement with developers
&prime contractors for projects. Receive a failing grade"D—F"
Question to City/County & BACK
4. What is your plan to assist low income un-employ, under skill Inter- City neighborhood
worker get jobs on the up coming federally funded;$20 million Neighborhood
Stabilization Foreclose Housing Projects ?
2. What is your plan & guarantees that local& (MBE/WBE/Sec-3) Sub-Contractors
will get contracts work on these upcoming federally funded Stimulus projects ?
Why now raise this concern
Some of us have been working to bring redevelopment to our neighborhood since 1980 (29 year)
with the hope of putting neighborhood un-employ/under skill person &smaller sub-
contractors to work on these projects. We are disappointed that most these projects have not
hire one neighborhood worker or sub contractors in the construction. Now Bakersfield is
planning to receive millions of federal stimulus money for public work&housing projects that
ready to go with fast turn around, if we don't address this concern now it will be more of the
I Neighborhood workers & sub contractors will miss out on the projects.
Request to City/County & HACK
Meet with"The Kern County Boot Camp, LLC&KMCA"in good faith to set aside some the
federal stimulus fund to help get neighborhood worker& sub contractor ready for projects.
OFSite projects on map completed or underwa
Southeast Bakersfield Redevelopment ProJ ect Area Y
West & East; "L street & Union Ave. "
North & South; " 24th street& California Ave. "
Partial list & type of projects:
� Food Super Market#3
(Redevelopment assisted) $5 Million + '
' Human Service Complex #2 (County special bond $10 Million
• Elderly Housing Complex #5 ) +
g P {Tax credit/CDBG& Home) $10 Million +.
' �fbr�dable Housing Complex #3
Ice& Pool Complex (City& redevello n�nt CIS& County) $10 Million
Complex P ) $10 Million +
• Maya Theater Com
P (Redevelopment assisted) $10 Million +
• Mill Creek Canal Projects
• .(Redevelopment & City) $5 Million
Central Park Complex (Redevelopment& Ci
• Holiday Inn Select Hotel (Redevelopment& CD) $10 Million +
' County Admin. Complex (County special bond),MG) $10M,11, .n +
Convention Center Complex (City& redevelopment)Million +
Am Train Station Complex (City& County as $10 Million +
• HACK Admin. Complex (Kern County tance) $10 Million
• Highway 178 & Over change (City °Using Authority) $10 Million +
• Pending acquire Redevelopment s tes projects rk & Tri p)p)'$10 iVlillion +
• Old Town Redevelopment Housing& Co to be announce $5 Million +
• Street and curve & to
projects $10 Million +
gutter neighborhood projects $5 Millions +
• Neighborhood Stabilization Housing rehab projects $20 Million+
This partial list of projects lli
total $170 million +
(Estimate $510 Million + (Underway $75 Millions +)
Community & Neighborhood projects.
* Each developer/prime contractor or sub=contractors should
or contract one neighborhood worker/helper for every three construct to hire
worker on these projects. ion
Community Jobs Rally Wednesday
"Kick Off
Date: February 11, 2009
Time: 10 to 11 am
Location: "Q Street & California Ave"
Project Site: "Mill Creek & Maya Theater"
Introduce
Kern County Construction Boot Camp
Get neighborhood worker Job ready in 60 hour.
City & County funded redevelopment & public work projects.
$20 Million Neighbor Stabilization Foreclosed Housing projects
$850 Billion Federal Stimulus up coming projects
Will You Be Ready for Jobs or Business Contract ?
If you need a job or contract join us at the job rally
Sign Up /No Cost
Kern County Construction Boot Camp (workers)
(Receive @ No Cost ! $2,000 life insurance policy)
Free Basic Health Benefits Plan
• Eye Care Plan
• Hearing Plan
• Prescription Drug Plan
• Chiropractic Plan
Open to everyone no experience require
Contact # 661-324-7535
Or Mario @661-444-7238
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Draft Budget and Finance Committee Meeting Schedule
JANUARY 2009 THROUGH DECEMBER 2009
All meetings will be held at CHN, First Floor,Conference Room A
Approved:
Committee Meetings-12:00 p.m. M BUDGET MEETING&PRESENTATIONS
Monday's @ Noon,Wednesday's @ 5:15pm
=Council Meetings-5:15 p.m. Hearing on 6110,Adoption on 6124
=Holidays-City Hall Closed = Joint City/County Meeting -5:30 p.m.
JANUARY FEBRUARY MARCH
S M T W TH F S S M T W TH F S S M T W TH F S
1 2 3 1 2 3 4 5 6 7
4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14
11 12 13 14 15 16 17 8 9 10 11 12 13 14 15 16 17 18 19 20 21
18 19 20 21 22 23 24 15 16 17 18 19 20 21 22 23 24 25 26 27 28
25 26 27 28 29 30 31 22 23 24 25 26 27 28 29 30 31
APRIL MAY JUNE
S M T W TH F S S M T W TH F S S M T W TH F S
1 2 3 4 1 2 1 2 3 4 5 6
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20
19 20 21 22 23 24 25 17 18_19F-20 21 22 23 21 22 23 24 25 26 27
26 27 28 29 30 24 25
28 29 30
31
JULY AUGUST SEPTEMBER
S M T W TH F S S M T W TH F S S M T W TH F S
1 2 3 4 1 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15
19 20 21 22 23, 24 25 16 17 18 19 20 21 22 20 21 22 23 2
26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30
30 31'
OCTOBER V29P R DECEMBER
S M T W TH F S TH F S S M T W TH F S
1 2 3 5 6 7
4 5 6 7 8 9 10 12 13 14 6 7 8 9 10 11 12
11 12 13 14 15 16 17 19 20 21 13 14 15 16 17 18 19
18 19 20 21 22 23 24 26 27 28 F-271 21 22 23 24 25 26
25 26 27 28 29 30 31
28 29 30 31
Important Dates:
®League of California Cities Executive Forum
®League of California Cities Annual Conference
Last update: 2/13/200910:14 AM