HomeMy WebLinkAboutRES NO 145-01RESOLUTION NO. ] 45-0 1_
RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
SECTION 34090 ET SEQ. OF THE GOVERNMENT CODE
OF THE STATE OF CALIFORNIA (PUBLIC WORKS
DEPARTMENT).
WHEREAS, the Public Works Department has a certain records
retention schedule; and
WHEREAS, a request has been made by the Public Works
Department for authority to destroy certain obsolete City records in accordance
with its records retention schedule; and
WHEREAS, said request has been approved by the City Attorney
and is in accordance with the procedures and requirements of the City and
Section 34090 et seq. of the California Government Code.
Now, THEREFORE, BE IT RESOLVED, by the Council of the City
of Bakersfield that pursuant to Section 34090 et seq. of the Government Code of
the State of California, approval is hereby granted for the Public Works
Department's destruction of the items listed in Exhibit "A", and upon written
approval of the City Attorney, and for the continued destruction of such listed
items in accordance with the prescribed time periods set forth in the Public Works
records retention schedule and upon written approval of the City Attorney.
.......... 000 ..........
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I HEREBY CERTIFY that the foregoing Resolution was passed and
adopted by the City Council of the City of Bakersfield at a regular meeting
thereof held on
SEP 1 9 7.001 , by the following vote:
AYES: COUNCILMEMBER CARSON, BENHAM, MAGGARD, COUCH, HANSON, SULLIVAN, SALVAGGIO
NOES: COUNCILMEMBER
ABSTAIN:COUNCILMEMBER
ABSENT:COUNCILMEMBER
CITY CLERK and Ex Officio ~rk of the
Council of the City of Bakersf~ld
APPROVED
SEP 19
- '://
HARVEY L. H~L[.
MAYOR of the City of Bakersfi~d
APPROVED as to form:
-~i.-'~ ART J. ~1qI'LTG~~
~" CITY ATTORNEY of the City of Bakersfield
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O~Iglr~AL
I
DESTROY RECORDS UP TO AND INCLUDING 6/30199:
ALL ACCOUNTING AND BUDGET WORKSHEETS
CITIZEN COMPLAINT / RESPONSE FILES
CLAIM VOUCHERS / P.O.'S / INVOICES
FIELD OPERATIONS-PRE/POST TRIP BOOKS & TICKETS
FIELD OPERATIONS-ROUTE SCHEDULES
FUEL TICKETS/RECEIPTS
EXHIBIT "A"
PUBLIC WORKS DEPARTMENT
DESTRUCTION SCHEDULE
ADMIN ENGINEERING CONSTRUCTION/ TRAFFIC GENERAL STREETS EQUIPMENT WASTEWATER SOUD
SERVICES SERVICES SURVEY ENGINEERING SERVICES WASTE
MEMOS / CORRESPONDENCE / READING FILE (INCOMING
& OUTGOING) EXCEPT LANDFILL CORRESPONDENCE
MONTH END REPORTS
PAYROLL HOURS WORKED VERIFICATION REPORT
PERIODICALS
PERSONNEL PAYROLL REQUESTS, SICK LEAVE
ACCRUAL, & VACATION REPORTS
RECEIPT AND DEPOSIT BOOKS
REFUSE AND RECYCLING DAILY SERVICE RECORDS
SAFETY MEETING SIGN-UP SHEETS
SEMINAR HANDOUTS
SENIOR CITIZEN REFUND FORMS
SERVICE REQUEST FORMS - 2ND CART REQUESTS
SERVICE REQUEST FORMS - CART EXCHANGES
SERVICE REQUEST FORMS - CART REPLACEMENTS
SERVICE REQUEST FORMS - COMPLAINTS
SERVICE REQUEST FORMS - NEW SERVICE
SERVICE REQUEST FORMS - RESTARTS
SMOG TESTS
STREET PERMITS
SUBDIVISION CHECK PRINTS
TELEPHONE USAGE RECORDS
TEMPORARY AND FORMER EMPLOYEE FILES
TIME ALLOCATION REPORTS
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X X
X
X
X X X X X X X X X
X
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X
X X X X X X X X X
X X X X X X X X X
X
X
X
X
X X
X
X
X
X
X
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
Page 1 of 2 Pages
G:\GROUPDAT~QUA'FrRO\Records Retention Schedule_vZwb3
DESTROY RECORDS UP TO AND INCLUDING 6130196:
AD HOC MINUTES
AGREEMENTS
ALL GREENWASTE FACILITY CORRESPONDENCE
AMENDMENTS
CIP REPORTS
COMMERCIAL & RESIDENTIAL BILLING RECORDS
FEE CALCULATION WORKSHEETS
METRO MEETING MINUTES
MISCELLANEOUS SUPERVISOR REPORTS
PLANT MONITORING RECORDS
PRETREATMENT RECORDS
REQUESTS FOR QUALIFICATIONS / PROPOSALS
RESOLUTIONS
SWAC MEETING MINUTES
DESTROY RECORDS UP TO AND INCLUDING 6130191:
EMPLOYEE TiME CARDS/SHEETS
EMPLOYEE TIME CLOCK CARDS
STREETS & ALLEYS RESURFACING OR SEALED
SUPERVISOR DIARY
DISADVANTAGED BUSINESS ENTERPRISE RECORDS:
FHWA PROJECTS
BAKERSFIELD MUNICIPAL AIRPORT
ADMIN
SERVICES
PUBLIC WORKS DEPARTMENT
DESTRUCTION SCHEDULE .~c3~ ~~L~,'
ENGINEERING CONSTRUCTION/ TRAFFIC GENERAL STREETS EQUIPMENT WASTEWATER SOLID
SERVICES SURVEY ENGINEERING SERVICES WASTE
X X X
X X
X X
X
X X
X X X X
X
X X X X X X X X X
X
X
X
X X
X
X X X X X X X X X
X X X X X X X X X
X
X
X
X X
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