HomeMy WebLinkAboutRES NO 7-99RESOLUTION NO. ~ ' 9 9
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO THE
SECTION 34090 ET SEQ. OF THE GOVERNMENT CODE OF
THE STATE OF CALIFORNIA - FINANCE DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority to destroy
certain obsolete City records, and a copy of said list of records is attached as Exhibit "A'; and
WHEREAS, such records are more than five (5) years old; and
WHEREAS, said request has been approved by the City Attorney in accordance with the
procedures and requirements of the City and Section 34090 et seql of the California Government
Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield that
pursuant to Section 34090 et. Seq. of the Government code of the State of California, approval is
hereby said Exhibit "A" and upon written approval of the City Attorney.
.......... o0o ..........
l BEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council
of the City of Bakersfield at a regular meeting thereof held on JAN 2 7 1999 , by the following
vote:
the Council of the City of Bakersfield
APPROVED J A N ~ 7 1999
MAYOR of the City of Bakersfield
APPROVED as to form:
Attorney of the City of Bakers~eld
GPjps
S \ Secretary\C;ILt, 1999~esolution
1-12-09
The following is a list of documents the Finance Department is proposing to destroy:
FisCal Year
199t - 93
ACCOUNTS PAYABLE
Accounts Payable Claim Vouchers
1991- 93
1986- 88
1991- 93
1991- 93
I991- 93
199l-93
1991-93
1991-93
1991- 93
1991- 93
PAYROLL DOCUMENTS
Canceled Payroll Checks
Time Reports
Current Earnings (per pay period earnings)
Deduction Reports
Deferred Compensation Reports
Vacation, Sick Leave, Comp. Time, and Holiday Reports
Labor Cards
Earnings Year-to-Date Reports
R-ECEIVABLES
Final Billings Register and Aging Schedules:
Commercial Refuse, Sewer Surcharge, Residential Refuse, Outside
Sewer, Special Refuse, Airpark, Hazardous Materials, and Other
Miscellaneous Receivables.
FINANCIAL DOCUMENTS
Report of Monies Collected
EXHIBIT A