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Home My WebLink AboutRES NO 011-10 RESOLUTION NO. 0 1 1 10 A RESOLUTION APPROVING THE BAKERSFIELD AREA URBAN AREA SECURITY INITIATIVE (UASI) CHARTER WHEREAS, on December 8, 2009, the United States Department of Homeland Security officially designated the Bakersfield Metropolitan Statistical Area as an UASI; and, WHEREAS, the UASI program is directed at improving homeland security capabilities within high-risk, high-density urban areas; and, WHEREAS, the City of Bakersfield was designated the core city and will serve as the chair of the UASI Grant Administrator; and, WHEREAS, the City of Bakersfield Fire Department was designated the Single Point of Contact as per the UASI grant guidelines by the United States Department of Homeland Security and the California Office of Homeland Security; and, WHEREAS, in order for the City of Bakersfield to be funded with UASI monies, the Council must approve the UASI Charter which is attached as Exhibit A and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows: 1. The above recitals are true and correct and incorporated herein by reference. 2. The Bakersfield Area UASI Charter defines the mission, scope, governance, activities and deliverables of the governance structure and the specific roles and responsibilities of members and member organizations. 3. The UASI Charter governance structure includes the Urban Area Approval Authority (UAAA) and the Urban Area Working Group (UAWG). The UAAA includes the Program Administrator, the City Fire Chief, the City Police Chief, the Kern County Fire Chief and the Kern County Sheriff. The UAWG includes various representatives from City and County departments. 4. The City of Bakersfield is authorized to approve the Bakersfield Area UASI Charter. oQ~AKF9 N~ SASUSAWAdmin Report Word\Reso for UASI.DOC } n Page 1 of 2 Pages r ORIGINAL l .Aetsf,e c UA-Si D ~ ~ o o ~ o 0 0 4 Urban Area Security Initiative CHARTER ~r. r OEM,, r 3 r • i1 Lti7 ~S m ................___.....___.__.__.__....._.._..._......._._.___._....__..___......._._.__.._..._.~...~.._.r.._..___.._.__.~.__.~. j Baker fr--i Arf. ,--a UASi ,'harte( Dt'r•r.'renb t "109 Bakersfield Area UASI Charter This Bakersfield Area UASI (Urban Area Security Initiative) Charter defines the mission, scope, governance, activities and deliverables of the governance structure and the specific roles and responsibilities of members and member organizations. Bakersfield Area UASI Designation On December 8, 2009 the United States Department of Homeland Security officially designated the Bakersfield Area UAST The City of Bakersfield was designated the core city and will serve as the chair of the UASI Grant Administrator. Through the United States Department of Homeland Security and the California Office of Homeland Security, the City of Bakersfield Fire Department was designated the Single Point of Contact (SPC) as per requirements of federal UASI granting guidelines and as such serves as the administrator of the Bakersfield UASI Program. o``0AKF9N ORIGINk &-,3 kersht,, /d Ai P, ) L tai. St Chat 1ei'9 11 fF> 1:>St Y! t /t`? Contents Section 1. BACKGROUND ....................................................................1 UASI Overview ......................................................................1 Bakersfield Area UASI History ..............................................1 National Preparedness Priorities .............................................1 Section 2. BAKERSFIELD AREA UASI MISSION AND SCOPE ......3 Bakersfield Area UASI Mission .............................................3 Bakersfield Area UASI Scope ........................::......................3 Bakersfield Area UASI Overarching Goals ............................3 Section 3. GOVERNANCE STRUCTURE ............................................4 Urban Area Approval Authority (UAAA) ..............................4 Urban Area Working Group (UAWG) ...................................4 Section 4. ROLES AND RESPONSIBILITIES .............:........................6 U.S. Department of Homeland Security (DHS) .....................6 State Administrative Agency (SAA) ......................................6 Bakersfield UASI Single Point of Contact (SPC) ..................6 UASI Program Administrator (PA) ........................................6 Urban Area Approval Authority (UAAA) ..............................6 Urban Area Working Group (UAWG) ...................................6 Author .....................................................................................6 Subject Matter Expert (SME) .................................................6 Project Manager (PM) ............................................................7 Section 5. GOVERNANCE AND OPERATING PRINCIPLES ............8 Membership ............................................................................8 Meetings .................................................................................8 Documentation of Meetings & Outcomes .......::.....................9 Decision-Making and Voting .................................................9 Coordination with Other Groups ............................................9 Amendments to Charter ..........................................................9 Section 6. GRANT MANAGEMENT AND ADMINISTRATION.... 10 Grant Management Responsibilities .....................................10 o~gAK,r- Administrative Responsibilities 10 ; 61aket,ft+'f4.t ~~1 U/1,31 illJl f t III "'f:'F 11 '1:;',1 ORIGINAL h.f r: PK;rf(:t Ar 2 Chattel' t ;,';1T71fto ! Section 7. FUNDING ALLOCATION METHODOLOGIES ...............I I Federal Funding Requirements .............................................1 l Federal Funding Strategy ......................................................1 l State Funding Strategy ......................................:...................11 Local Funding Strategy .........................................................1 l Local Funding Principles ......................................................11 Local Funding Decision Making ..........................................12 Section 8. PROJECT PROPOSALS ......................................................13 Project Sponsors ...................................................................13 Project Proposal Process .......................................................13 Project Propsal Submittal Format .........................................13 Project Proposal Disposition .................................................13 Project Approval Notification ...............................................14 Project Timelines and Benchmarks ......................................14 Project Defunding .................................................................14 Section 9. REIMBURSEMENT REQUESTS .......................................15 Reimbursement Request Process ..........................................15 Reimbursement Request Submittal Format ..........................15 Section 10. ACTIVITIES AND DELIVERABLES ................................16 General Planning Cycle ........................................................16 Meetings ................................................................................16 Workshops ............................................................................16 Conferences ..........................................................................16 Charter ..................................................................................16 Local UASI Homeland Security Strategy .............................16 Training and Exercise Plan ...................................................16 Tactical Interoperable Communications Plan .......................17 Investment Justifications .......................................................17 Attachments Attachment #1: Bakersfield Area UASI Defined Urban Area Map Attachment #2: Bakersfield Area UASI Working Group Matrix O~ ~ A K~9cP 7' F- m "`AS/IV b.?,..:~,~. 7 ~:rCl•-a~ ORIGINAI C1c9i"te;a_ , "'1;?t> I lfJ,J References FEDERAL REFERENCES ■ Homeland Security Presidential Directive-3, Homeland Security Advisory System, March 2002 ■ Homeland Security Presidential Directive-5, Management of Domestic Incidents (NIMS), March 2003 ■ Homeland Security Presidential Directive-7, Critical Infrastructure Identification, Prioritization, and Protection, December 2003 • Homeland Security Presidential Directive-8, National Preparedness, May 2005 ■ National Strategy for Homeland Security, October 2007 ■ National Preparedness Guidelines, September 2007 ■ National Infrastructure Protection Plan, 2006 ■ National Planning Scenarios, April 2005 ■ Target Capability List, September 2007 ■ Universal Task List, May 2005 ■ Guidance on Aligning Strategies with the National Preparedness Goal, July 2005 • U.S. DHS, Homeland Security Grant Program - Grant Guidance & Application Kit (refer to current fiscal year) ■ U.S. DHS, Homeland Security Grant Program - Investment Justification Reference Guide (refer to current fiscal year) STATE REFERENCES ■ State of California, Homeland Security Strategy (refer to current fiscal year) ■ State of California, State Preparedness Report (refer to current fiscal year) ■ Ca1EMA, Homeland Security Grant Program - California Supplement to Federal Program Guidance & Application Kit (refer to current fiscal year) o`~~AKF9s r m ORIGINA1. e fir ,3:! U.4,., Section 1. Background UASI OVERVIEW The United States Department of Homeland Security (DHS), through the Preparedness Directorate - Office of Grants and Training, (G&T), provides financial assistance to States and Urban Areas through the Homeland Security Grant Program (HSGP). The Urban Area Security Initiative (UASI) is a program within the HSGP which is directed at improving homeland security capabilities within high-risk, high-density urban areas. Since its inception in FY 2003, the intent of the UASI program has been to enhance regional preparedness in major metropolitan areas. The UASI program directly supports the National Priority on expanding regional collaboration in the National Preparedness Guidelines and is intended to assist participating jurisdictions in developing integrated regional systems for prevention, protection, response, and recovery. Since 2003 the UASI program continues this mission by providing financial assistance to address the unique multi-discipline planning, organization, equipment, training, and exercise needs of high-threat, high-density Urban Areas, and to assist them in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. BAKERSFIELD AREA UASI HISTORY In December 2009 the United States Department of Homeland Security/FEMA designated the Bakersfield Metropolitan Statistical Area as an Urban Area Security Initiative (UASI). This important designation allowed access to federal homeland security support and assistance including specialized training, technical support, and financial assistance. The UASI designation also brought with it several mandates required to be delivered in a relatively short period of time for the FYI0 UASI grant application. These mandates included; UASI Urban Area Governance Structure; UASI Urban Area Charter, UASI Urban Area Homeland Security Strategy, and UASI Investment Justifications. The development of these deliverable mandates was coordinated with various levels of authority, subject matter experts, and stakeholders representing the City of Bakersfield and the County of Kern. NATIONAL PREPAREDNESS PRIORITIES Homeland Security Presidential Directive-8 (HSPD-8) directs that federal preparedness guidelines be established to identify measurable readiness priorities and targets. These preparedness guidelines include a series of national priorities to guide preparedness efforts that meet the Nation's most urgent needs. These priorities reflect major themes and recurring issues identified in national strategies, presidential directives, State and Urban Area Homeland Security Strategies, The Hurricane Katrina Reports, and other lessons-learned reports. The priorities will be updated or refined over time as guidelines are implemented or changes are encountered in the homeland security strategic environment. The State of California and Bakersfield Urban Area priorities are aligned with and are supportive of these national priorities. 13k AKF91P a-. m ~ r - y' ORIGINAL The National Priorities are: Expand Regional Collaboration; Implement the National Incident Management System and the National Response Framework; Implement the National Infrastructure Protection Plan; Strengthen Information Sharing and Collaboration Capabilities; Strengthen Interoperable and Operable Communications Capabilities; Strengthen CBRNE Detection, Response, and Decontamination Capabilities; Strengthen Medical Surge and Mass Prophylaxis Capabilities; Strengthen Planning and Citizen Preparedness Capabilities. One of the National Priorities which is critical for the success of the UASI Program, and is supported by the California Emergency Management Agency and the Bakersfield Area Urban Area Working Group, is "Expand Regional Collaboration". Building upon this National Priority, the Bakersfield Area Homeland Security Strategy defines priorities and objectives for the entire Bakersfield Urban Area (BUA) region without regard to any specific jurisdiction, discipline, or funding mechanisms to: • Establish coordinated regional goals and priorities for the enhancement of homeland security and first responder capabilities in the BUA. • Guide, integrate, and ensure the efficient spending of homeland security grant and budget dollars throughout the BUA. • Provide a means to measure the actual improvements made to BUA preparedness. The BUA Working Group will remain focused upon and direct all activities and initiatives towards supporting these National Priorities and related State preparedness efforts. O~0AKF9(P M .alb'tlt;,f,, 1 IartitE l 2 t.., "ta 7 ORIGINAL Section 2. Mission and Scope Collectively, the UASI Governance Structure is the work force behind regional collaboration and both short-term & long-term homeland security planning and capability building within the Urban Area. MISSION The mission of the Bakersfield Metropolitan Statistical Urban Area is to develop strategies and implement action plans to increase preparedness, prevention, protection, response and recovery capabilities of all first responder agencies and jurisdictions within the Urban Area for terrorist events and other natural or man made hazards. SCOPE The Bakersfield Urban Area UASI and related governance structure's scope is to foster a collaborative, regional approach to capacity building of homeland security partners throughout the Urban Area, and to leverage homeland security resources. The Bakersfield Urban Area UASI and related governance structure is not a response organization, nor will it serve as a multi-agency coordination entity during times of emergencies. The resources and relationships developed from UASI, can however and should be used during times of emergencies to maximize local and regional response efforts to acts of terrorism and natural hazards. OVERARCHING GOALS Overarching Goals of the Bakersfield Area UASI are supportive of the critical planning and decision-making needs of the Urban Area. These include: 1. Strengthen the regional homeland security planning and decision-making framework and process to include performance and risk-based approaches. 2. Establish and maintain an Urban Area-wide assessment and requirements generation process to identify and close gaps in preparedness and response capabilities by maximizing and effectively applying both public and private homeland security resources. 3. Enhance the oversight of and accountability for the management of investments and capabilities to ensure enduring and sustainable preparedness across the Urban Area. 4. Work with Urban Area authorities to develop capabilities that are sustainable in the absence of federal homeland security funds. 5. Strengthen regional preparedness and response capabilities, and enhance communication interoperability. O4 ~ AKC'9J' Fr r- O ORIGINAL Section 3. Governance Structure In 2010 the City Council of Bakersfield approved an Urban Area Governance Structure designed to provide policy direction, strategic guidance, operational support, technical expertise, and stakeholder involvement to the newly established Bakersfield Area UASI. Collectively, the governance structure is designed to ensure full integration of UASI efforts with existing homeland security efforts within the defined Urban Area. Governance representation and its membership are comprised of senior officials from partner agencies and stakeholder organizations within the defined Urban Area. Membership is given the collective mandate to determine priority actions and implement activities for increasing regional preparedness and response capabilities and reducing vulnerability to terrorist attacks. The Bakersfield Area UASI governance structure includes two policy and decision-making groups: Urban Area Approval Authority and the Urban Area Working Group. URBAN AREA APPROVAL AUTHORITY (UAAA) The Urban Area Approval Authority (UAAA) provides high level policy direction and executive oversight to the Bakersfield Area UASI. The five-member UAAA includes the following: • City of Bakersfield UASI Program Administrator (PA) • City of Bakersfield Fire Department Fire Chief • City of Bakersfield Police Chief • Kern County Fire Chief • Kern County Sheriff URBAN AREA WORKING GROUP (UAWG) The Urban Area Working Group (UAWG) is responsible for stakeholder input and development of UASI-funded emergency preparedness and homeland security projects for the Urban Area. The eight-member UAWG are representatives of stakeholders and mutual aid partners within the defined Urban Area. The UAWG works in coordination with the UAAA to develop the scope and funding levels for the UASI-based projects within the Urban Area for each fiscal year. The UAWG includes representation from the following departments: • City of Bakersfield Fire Department - Deputy Chief • City of Bakersfield Police Department - Lieutenant • City of Bakersfield Terrorism Liaison Officer (TLO) - Lieutenant • Metropolitan Medical Response System Coordinator - Battalion Chief o~~~KF9.n 4 ORIGNAI. • Kern County Fire - Deputy Chief • Kern County Public Health - Director of Emergency Medical Services • Kern County Sheriffs Department - Lieutenant • Kern County Office of Emergency Services - Director (Non-voting member) ~ A K, ~q .3< ~ m i GRIGINAI 1)r°,.51 ` a~c7llEx 5 if.t.~,,t~tT Section 4. Roles and Responsibilities U.S. DEPARTMENT OF HOMELAND SECURITY (U.S. DHS) Awards and Manages Homeland Security Grants at the federal level. STATE ADMINISTRATIVE AGENCY (SAA) California Emergency Management Agency (CaIEMA) serves as the State Administrative Agency through which grant funding is distributed to jurisdictions. BAKERSFIELD AREA UASI SINGLE POINT OF CONTACT (SPC) The SPC is responsible for coordinating UAWG activities with the SAA and U.S. DHS. The SPC also serves as the UASI Program Administrator (PA) for the BUA UASI and all related activities. The City of Bakersfield Fire Department is the SPC for the BUA UASI. PROGRAM ADMINISTRATOR (PA) The PA is responsible for coordinating all financial, administrative, and programmatic related activities of the UASI. The City of Bakersfield Fire Department is the PA for the BUA UASI. URBAN AREA APPROVAL AUTHORITY (UAAA) The UAAA provides high level policy direction and executive oversight to the Bakersfield Area UASI. Additionally, the UAAA will review the Investment Justifications and Project Lists in preparation for the UASI application. URBAN AREA WORKING GROUP (UAWG) Responsible for stakeholders input, development, and assisting in the implementation of UASI- funded emergency preparedness and homeland security projects for the Urban Area. During the pre-award planning period, the UAWG will draft the Investment Justifications for the UASI application. The UAWG will review and vote on the final set of projects. The UAWG will submit their recommendations to the UAAA for final approval. AUTHOR An individual tasked with authoring a strategy or investment justification. The author will be assisted by the UAWG in coordinating the required input into the strategy/investment justification or may also serve as the coordinating entity in addition to his/her author responsibilities. Authors are individuals and cannot be organizations. SUBJECT MATTER EXPERT (SME) An individual with a particular subject or area expertise beneficial to the development of a BUA UASI project or deliverable. SME's may be called upon to assist with the development of or implementation of a project or deliverable. 6 PROJECT MANAGER An individual tasked with project planning and implementation as identified within an investment justification. Project Managers will be responsible for; planning, organizing, scheduling, directing, coordinating, and budgeting projects. The project manager may be assisted by other UAWG Standing Committees, Ad-Hoc Committees, or technical specialists outside the UAWG. Project Managers are individuals and cannot be organizations. l.r.xkei/v r.?_tS! 7 t, Section 5. Governance and Operating Principles Membership The Bakersfield Area UASI governance structure includes two organizational bodies comprised of members. The five-member UAAA includes the Bakersfield UASI (SPC), Bakersfield Fire Chief, Bakersfield Police Chief, Kern County Fire Chief, and the Kern County Sheriff. The eight-member UAWG is representative of stakeholders and mutual aid partners within the defined Urban Area. Indirect representation of other organizations is extended through the UAWG, where possible and applicable, to a wider and more diverse public safety community including secondary responders and critical infrastructure operators. However, non-governmental participation is limited to an advisory, non-decision making role. The UAWG may utilize technical specialists or subject matter experts to support the intended objectives of the Bakersfield UASI. Based upon organizational behavior studies, the optimal team size for each membership body is commensurate to their decision making responsibility. At the UAAA level where voting is required, membership is limited to five positions. At the UAWG level where brainstorming is important and subject matter expertise should be plentiful, membership is eight positions. Each member at all levels has a responsibility to participate actively in discussions and decision- making. Each member will share responsibility for the group's decisions and deliverables and support/assist in their implementation. There will be no term length for UAWG members, but membership can be terminated at any time by the UAAA. Members at all levels serve without compensation. Members must be prepared to attend required meetings and briefings, and produce deliverables in support of overall UASI business. Meetings The UAAA will meet as required to approve funding strategies based upon National Priorities, final local funding award, and UAWG recommendations. The meetings will be a physical, face- to-face meeting. The UAWG will meet as often as required to develop, support, or complete projects or other deliverables. These meetings will coincide with the annual release of the federal UASI grant guidance and national funding priorities and with the final local UASI award. These meetings will focus on developing local projects early in the grant process as well as receiving briefing and direction on local grant requirements with regards to the final award. gAKF9~ ~ m alke r i `::f ;.;,°'1! C:ha,, % 8 ORIGINAL. Documentation of Meetings and Outcomes Each meeting will be documented in written format to include a brief description of the general scope of the meeting, list of attendees, and any major decisions or outcomes. Decisions and outcomes will be communicated verbally as appropriate and in writing via e-mail or other means of transmission to the appropriate individual, entity, organization, or level of UASI body. The UASI PA will be the custodian of records. Decision-Making and Voting Action is required for the formal adoption of plans, strategies, priorities or policies. Action is achieved through voting at the UAAA level. Action is achieved through consensus at the UAWG level. Action, voting or census, is not required on administrative issues, project or grant management matters. UAAA - Each member of the UAAA will have one vote. A simple majority is required for approval of an item. A quorum is required to conduct a UAAA meeting. A quorum is four of the five members. All matters requiring a vote shall be carried by a simple majority of the UAAA. UAWG - The UAWG is a non-voting body. Proposals, projects, and issues will be sent to the UAAA for additional consideration and action. There is no quorum requirement for UAWG meetings. Each UAWG member organization will designate in writing their representative(s). Coordination with other groups The UAWG will maintain regular contact and coordination with the Kern County Domestic Preparedness Committee (SHSGP), and the City of Bakersfield Metropolitan Medical Response System (MMRS). Coordination will be for the purpose of collaborating projects, training, exercises, and funding within the scope of UASI. Amendments to Charter This Charter may be amended or revised upon consensus agreement by the UAAA. m 9 4 OHIGINAI. Section 6. Grant Management and Administrative Responsibilities GRANT MANAGEMENT RESPONSIBILITIES DHS and CalEMA require a Single Point of Contact (SPC) for purposes of the grant application and financial management of the grant. The City of Bakersfield Fire Department has been designated the SPC. The SPC's responsibilities will include serving as the eligible recipient; application agent lead; financial and grant reporting management lead; and coordination of grant requirements with OHS and DHS. Grant Management processes will be consistent with DHS, OMB, OHS, and City of Bakersfield financial polices and practices. ADMINISTRATIVE RESPONSIBILITIES The SPC will have overall responsibility for administrative responsibilities and will serve as custodian of records. Project Managers, Committee Chairpersons, Authors, and recipients of grant funds will be required to maintain and submit administrative records and documents consistent with good business practices, DHS and OHS polices, and local UASI requirements or practices. ~gAKF9 O } m 10 ~W l( t. ORIGINAL Section 7. Funding Allocation Methodologies Local UASI grant funding methodologies will utilize the following principles and guidelines: FEDERAL FUNDING REQUIREMENTS Each grant cycle the federal government issues Homeland Security Grant Program Guidance which identifies federal funding priorities and requirements. These funding requirements generally identify required local appropriation (by percentage of local award) that must be dedicated to particular preparedness and response programs. HSGP funding requirements may require a certain percentage of the total local award to be dedicated to CBRNE projects or programs. BUA UASI will meet these federal funding requirements each grant cycle. FEDERAL FUNDING STRATEGY The UASI program directly supports the National Priority on expanding regional collaboration in the National Preparedness Guidelines and is intended to assist participating jurisdictions in developing integrated regional systems for prevention, protection, response, and recovery. Since 2003 the UASI program continues this mission by providing financial assistance to address the unique multi-discipline planning, organization, equipment, training, and exercise needs of high- threat, high-density Urban Areas, and to assist them in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. STATE FUNDING STRATEGY The UASI program directly supports the California State Homeland Security Strategy. State priorities, goals and objectives are identified in the annual update to the State Strategy. BUA UASI will insure that local investments support those priorities identified in the State Strategy and will meet any state funding requirements each grant cycle. LOCAL FUNDING STRATEGY The UAWG will maintain a long term funding strategy in order to insure local homeland security projects and programs are developed in coordination with National and State priorities, based upon local needs, and are able to be sustained over the lifetime of the Bakersfield Area Homeland Security Strategy. LOCAL FUNDING PRINCIPLES As a required Office of Management and Budget (OMB) rule, UASI funds will not be used to supplant existing federal, state, or local funds. As a general operating principle, UASI funds will not be used to sustain projects, programs, equipment, or supplies that have previously been or should be a local government responsibility. Funds, however, may be used to enhance typical projects, programs, equipment, or supplies that have previously been or should be a local government responsibility. o~~AKF9,.~ r- ___..__.__.u._._..__.._.._......... . ~ O f`.ker,,trt°1~1 ftrt r 1<t`i~ ~:%r<re`wr 11 1 ~r<,` i, %:i ORIGINAL As a general operating principle, UASI funds will not be used to fund projects, programs, equipment, or supplies for organizations and entities that are not the AHJ (Authority Having Jurisdiction) for the proposed project, program, equipment, or supply. As a general operating principle, UASI funds will be allocated based upon the following priorities in support of the Bakersfield Area Homeland Security Strategy: 1. Local Real Threats, Risks, and Vulnerabilities 2. Local Gaps and Needs tied to local real threats, risks, and vulnerabilities 3. National Funding Priorities 4. State Homeland Security Strategies As a general operating principle, UASI funds will only be allocated in support of projects, programs, equipment, or supplies that: ■ Support the Local Homeland Security Strategy and related funding priorities ■ Support Regional Collaboration through the development or enhancement of integrated regional systems for prevention, protection, response, and recovery to acts of terrorism and other natural or man made hazards ■ Support National funding priorities ■ Support State funding priorities ■ Enhance or improve program, equipment, or team capabilities and capacities ■ Do not replace or supplant existing or more appropriate funding sources LOCAL FUNDING DECISION MAKING Local funding decisions will be made by UAWG concurrence with final UAAA approval. o`~ 6AKF9cp r m - f~ 12 Section 8. Project Proposals PROJECT SPONSORS Project proposals may be introduced by any member of the UAWG. Each project submitted will have a UAWG project sponsor who serves as the lead advocate or supporter for the project. Projects without a sponsor will not be considered. PROJECT PROPOSAL PROCESS Project proposals may be introduced conceptually at any time during the local UASI 12-month planning cycle for planning purposes only. Project proposals will only be received into the UASI 12-month planning cycle during the Call for Projects period which immediately precedes the Investment Justification preparation period. Project proposals will be submitted to the appropriate UAWG Committee Chair for vetting, coordination and prioritization with any existing or other proposed projects. The priority ranking will be based upon several factors, including though not limited to, Federal grant requirements and priorities, State grant requirements and priorities, and local Homeland Security Strategy and priorities. Project proposals will then be submitted to the UAAA for final approval. This priority ranking will form the basis for final local funding appropriations. Upon UAAA consideration and approval, the PA will submit the projects to the U.S. DHS in the form of Investment Justifications for final consideration and approval. PROJECT PROPOSAL SUBMITTAL FORMAT Project proposals will only be accepted on approved project proposal forms and workbooks. PROJECT PROPOSAL DISPOSITION Project proposals will be allocated into one of the following four designations: 1. Not Eligible The project is not an eligible activity, eligible cost, or from an eligible organization. 2. Not Considered The project is eligible though not being considered due to scope, costs, feasibility or other reasons. 3. Approved Project The project meets eligibility and submittal criteria and is approved for incorporation into an Investment Justification (IJ). 4. Approved Funded _ 13 The project is approved for funding and implementation. Funding approval may be either full-funding (100%) or partial-funding (less than 100%) of the project cost. Miscellaneous Information: Those Approved Projects may be considered for funding in the next grant cycle or through available de-obligated funds. Project proposals not meeting UASI intent, funding priorities, project proposal criteria, or not conforming to proposal documentation requirements may be sent back to the UAWG for additional work or may be fully rejected without further consideration. PROJECT APPROVAL NOTIFICATION Project proposals will be identified as to their disposition and communicated or returned back to the project sponsor. Notification for funded projects will include an authorization letter and reimbursement request instructions to the eligible sub-grantee. PROJECT TIMELINES AND BENCHMARKS Projects proposals will include timelines and benchmarks. Approved funded projects will be held to identified timelines and benchmarks. Changes to timelines and benchmarks require approval. PROJECT DEFUNDING Projects not adhering to identified timelines and benchmarks may be defended and project funds re-obligated. s o`~~AKF9~, ,.~_r:'Ai r.. 1_t "V „r Charter 14 a, t J ORIGINAL. Section 9. Reimbursement Requests REIMBURSEMENT REQUEST PROCESS Though the SPC/Administrator will serve as the purchasing agent and procurement agent for most UASI funded equipment and supplies, there may be times when reimbursements may be made to UAWG member organizations. Reimbursement requests may be received by the UASI Grant Manager at any time during UASI 12-month planning cycle. Reimbursement requests will only be accepted for expenses approved through an authorized UASI project. Reimbursement requests will only be accepted for expenses which are considered allowable costs under the respective grant year federal grant guidance. REIMBURSEMENT REQUEST SUBMITTAL FORMAT Reimbursement requests will be processed and paid only upon the receipt of all required reimbursement documents, not limited to: reimbursement request form, purchase order, invoice, estimates or quotes as appropriate, packing slips, personnel time sheets for requested personnel hours, and course completion certificates or rosters for training reimbursement requests. Incomplete or partial reimbursement request packets will not be accepted. o~gAKF9 s~ 15 ✓e3'.;la 0RIGINAI Section 10. Activities and Deliverables GENERAL PLANNING CYCLE BUA UASI is on a continuous planning cycle. The planning cycle commences and concludes with a review/revisit of the Homeland Security Strategy. Activities throughout the planning cycle include: review of lessons learned, review of State and Federal strategies, investments development, project development and implementation, and training and exercise activities. Projects are generally on a 24-month performance period which coincides with State and Federal performance periods. MEETINGS Meetings will generally be face to face though may be conducted on-line or by conference call as needed. Notice will be given for the UAAA and UAWG meetings. WORKSHOPS Workshops generally refer to UASI activities that require a deliverable work product as a result of a gathering of UASI members. Workshops generally included two-way dialogue. CONFERENCES Conferences generally refer to UASI activities that deliver information in a one-way dialogue format. CHARTER A local UASI Charter is required by U.S. Department of Homeland Security. The Charter will be maintained by the PA. Changes to the Charter may be made by UAWG consensus. LOCAL UASI HOMELAND SECURITY STRATEGY A local UASI Homeland Security Strategy (HSS) is required by U.S. Department of Homeland Security. Input into HSS will be received from the UAWG to the UAAA with final approval by the UAAA. The (HSS) will be reviewed and updated annually. The HSS is maintained by the PA. TRAINING AND EXERCISE PLAN A local UASI Training and Exercise Plan (TEP) is required by U.S. Department of Homeland Security. Input into TEP will be received from the UAWG to the UAAA with ~0FKF9 O LIP, m r g. 16 r)RICIINA1 f y; rxe final approval by the UAAA. The (TEP) will be reviewed and updated annually. The TEP is maintained by the PA. TACTICAL INTEROPERABLE COMMUNICATIONS PLAN A local UASI Tactical Interoperable Communications Plan (TICP) is required by U.S. Department of Homeland Security. Input into TICP will be received from the UAWG to the UAAA with final approval by the UAAA. The TICP will be reviewed and updated annually. The TICP is maintained by the PA. INVESTMENT JUSTIFICATIONS As part of the HSGP application process, applicants must submit formal investment justifications for each initiative being proposed for funding. These Investment Justifications (IJs) must demonstrate how proposed projects address gaps and deficiencies in current programs and capabilities. Us must demonstrate the ability to provide enhancements consistent with the purpose of the UASI program. Project Proposals will follow a similar format and will form the basis of Investment Justifications. • SEVENTH STANDARD R JRu k^' YEN i}S~~..~4yf. Q jyy , r Jg'~ Y, F 0 ~ r4 ~'1'r' ,~F n n4 w l -i ~~it .~r •~a A. •E;P~ _ 0 Z O a r r- e w STOCKDAoE PAR, is, ivr. w~7 a Y q TAFT HWY UJI 1.1 A ~i iy LL im Ch. ~ U A% We ' BEAR MOUNTAIN BLVD Legend rtrtaxw TM Zoning Agriculture Open Space Residential S A K E R S F I E L D Geographic Information Services Cornrntrl. Prepared by the Ciy or Bakersfield, CA, Division Manljtactu`r`e d,, of Information Technology, Geographic Information Services. TheCity of Bakersfield makes no "manly, representatlan, CitAirnits r' rgrurantee regarding hs aecuocy of this map. The map Is Higll (MINA intended for deploy purposes only and dam not replace official recorded documents. Attachment Number 2 Bakersfield Area UASI Working Group Matrix Jurisdiction/Agency Representative Bakersfield Fire Department Deputy Chief Doug Greener Bakersfield Police Department Lieutenant Scott McDonald COB Terrorism Liaison Officer (BPD) Lieutenant Joe Mullins MMRS Coordinator (BFD) Battalion Chief Garth Milam Kern County Fire Department Deputy Chief Mike Cody Kern County Public Health Department Director Ross Elliott Kern County Sheriff Department Lieutenant Edward Komin Kern County OES Director Georgianna Armstrong o~c~AKF9 19 !ORIGINAL