HomeMy WebLinkAbout06/30/10_CC_AGENDA_PACKETBAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF JUNE 30, 2010
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
2. INVOCATION by Hayward Cox, Minister, Church of God.
3. PLEDGE OF ALLEGIANCE by Annie Hartwick, 6m grade student at Old River Elementary
School and Emily Hanson, 9m grade student at Newark High School, Newark, Ohio.
4. PRESENTATIONS
a. Presentation by Mayor Hall of Certificates to high school students ranked number
one in their graduating classes in the Greater Bakersfield area by the Kern High
School District, and nine years perfect attendance to graduating 8m grade students
from the Bakersfield City School District,
b. Presentation by Mayor Hall of a Proclamation to Jan Bans, Director of External Affairs,
AT&T, declaring July, 2010, Text-Free Driving Month.
5.
PUBLIC STATEMENTS
6.
WORKSHOPS
7.
APPOINTMENTS
8.
CONSENT CALENDAR
Minutes:
a. Approval of minutes of the June 9, 2010 Regular City Council Meeting.
Payments:
b. Approval of department payments from May 28, 2010 to June 17, 2010 in the
amount of $22,155,813.01 and self-insurance payments from May 28, 2010 to June 17,
2010 in the amount of $201,351.27.
Ordinances:
(Ward 5) c. First Reading of Ordinance amending Municipal Code Section 1, 12.050 by adding
Annexation No. 520 consisting of 31.53 acres located at the southwest corner of
Gosford Road and McCutchen Road to Ward 5.
Resolutions:
d. Resolution authorizing the Police Department to form a community outreach
partnership with the California Highway Patrol to provide DUI patrols on segments of
State Routes 58 and 178 per OTS Grant #ALI0109, and authorize staff to execute all
necessary documents. (CHP "Arrive Alive" Sober Driving Coalition II, Bakersfield
Eastside DUI Corridor Safety Project.)
8. CONSENT CALENDAR continued
e. Resolution authorizing the submittal of applications for CalRecycle Used Oil Payment
Program (OPP) Grants for Fiscal Years 2010/11 through 2014/15.
f. Resolution confirming approval by the Assistant City Manager of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of certain
weeds, debris and waste matter and authorize collection of the assessments by the
Kern County Tax Collector.
(Ward 7) g. Resolution approving application proposing proceedings for annexation of
uninhabited territory to the City identified as Annexation No. 604 consisting of 26.40
acres located along the east side of S. H Street, on the north and south side of Taff
Highway.
(Ward 3) h. Resolution of Intention No. 1666 to order the vacation of the 40' pedestrian
easement located at the south end of Morocco Court as dedicated on the Final
Map for Tract 4624.
(Ward 3) i. Resolution of Intention No. 1671 to vacate the street and landscape easement on
Monica Street, between College Avenue and Highway 184 (Tract 6642).
(Ward 2) j. Resolution of Intention No. 1672 to add territory, Area 4-96 (1300 R Street) to the
Consolidated Maintenance District and preliminarily approving, confirming, and
adopting the Public Works Director's Report.
Agreements:
(Ward 1,6) k. Agreement with Geocon Consultant, Inc. ($49,900) for groundwater monitoring and
reporting at 1-5 farm site and Wastewater Treatment Plant Nos. 2 & 3.
(Ward 1,6) I. Amendment No. 1 to Agreement No. PW 08-017 with Kenneth D. Schmidt and
Associates ($15,000; revised not to exceed $55,000) to provide general groundwater
consulting at Wastewater Treatment Plant Nos. 2 & 3.
(Ward 1) M. Agreement with A-C Electric Co. ($240,000) for electrical services at the Mt. Vernon
Recycling Facility.
n. Agreements with the following to provide on-call engineering and surveying services
for non-federally funded Capital Improvement Projects during Fiscal Years 2010-11 &
2011-12:
1. AECOM Technical Services, Inc. (not to exceed $300,000)
2. Meyer Civil Engineering, Inc. (not to exceed $300,000)
3. Ruettgers & Schuler Civil Engineers (not to exceed $300,000)
(Ward 2) o. Agreement with Pacific Gas & Electric Co. ($1,271,748) for the relocation of electric
transmission towers and transmission lines in conflict with the Westside Parkway Phase
4 Project. (TRIP)
City Council Meeting of 6/30/2010
8. CONSENT CALENDAR continued
(Ward 4) p. Westside Parkway Project (TRIP):
I . Settlement Agreement with Tricor Energy, LLC ($1,701,200) to reimburse costs
to relocate facilities being impacted by the Westside Parkway project within
the Fruitvale Oil Field, Red Ribbon Ranch Lease located on both sides of
Truxtun Avenue Extension.
2. Amendment No. 1 to License Agreement No. 08-093 with Tricor Energy, LLC.
(Ward 2,4) q. Environmental Impact Report (EIR) for General Plan Amendment/Zone Change No.
06-1877 (Bakersfield Commons Project) located north of Brimhall Road, generally
east and west of Coffee Road.
l . Amendment No. 3 to Agreement No. 07-021 with Christopher A. Joseph &
Associates ($9,075; not to exceed $470,130) for preparation of EIR.
2. Appropriate $9,075 (developer's contribution) to the Development Services
Operating Budget in the General Fund for the EIR consultant.
(Ward 5) r. Agreement with Bolthouse Properties, LLC ($182,000) to purchase real property within
Vesting Tentative Parcel Map 11952 located west of Buena Vista Road and south of
Boathouse Drive for a domestic water well.
(Ward 4) s. Amendment No. 1 to Agreement No. 07-421 with Kern County Water Agency
($15,000; revised not to exceed $2,015,000) for construction services for the box
culvert and related appurtenances at the Cross Valley Canal at Allen Road.
(Ward 1) t. Amendment No. 1 to Agreement No. 07-172 with Mead & Hunt, Inc. ($35,199; revised
not to exceed $266,199) for design of Municipal Airport taxi lane and apron
expansion project.
(Ward 3) U. Amendment No. 2 to Agreement No. 06-173 with Columbus Haven, LP ($255,000;
revised not to exceed $681,630.59) for eligible project construction costs of 56
affordable multi-family units located at 500 W. Columbus Avenue. (Community
Housing Development Organization HOME Investment Partnership funds)
V. Homelessness Prevention Services and Rapid Re-Housing Services (HPRP):
1. Amendment No. 2 to Agreement No. 09-126 with Bethany Services/Bakersfield
Homeless Center ($70,000; revised not to exceed $90,000) to allow for an
advance of funding for the homelessness prevention services.
2. Amendment No. 2 to Agreement No. 09-127 with Bethany Services/Bakersfield
Homeless Center ($70,000; revised not to exceed $90,000) to allow for an
advance of funding for the rapid re-housing services.
(Ward 1,2,6) w. Contract Change Order No. 7 to Agreement No. 09-075 with Griffith Co. ($21,486.47;
revised not to exceed $3,969,830.99) for the Street Improvements along Stockdale
Highway from Country Club Entrance to Ashe Road and Village Lane to Weatherly
Drive Project.
(Ward 3) X. Contract Change Order Nos. 47, 48, 62, 95 and 96 to Agreement No. 07-304 with
Security Paving Construction ($296,442.21; revised not to exceed $32,797,470.57) for
the State Route 178 and Fairfax Road Interchange Project. (TRIP)
3 City Council Meeting of 6/30/2010
8. CONSENT CALENDAR continued
(Ward 6) Y. Wastewater Treatment Plant No. 3 - 2007 Expansion Project:
1. Contract Change Order No. 13 to Agreement No. 07-302 with Kiewit Pacific
Corp. ($340,000; revised not to exceed $219,362,320) for the project.
2. Appropriate $340,000 Sewer Enterprise Fund Balance (Wastewater Treatment
Plant No. 3) to the Public Works Department Capital Improvement Budget.
Bids:
(Ward 2) Z. Accept bid & additive alternate 1 and award contract to Griffith Co. ($129,686) for
construction of the Rebid Pavement Rehabilitation 2009 - CDBG-R Project Phase 2.
(Ward 7) aa. Accept bid and award contract to Griffith Co. ($169,019) for the Street
Improvements: Stine Road north of Taff Highway Project.
(Ward 5) bb. Pavement Rehabilitation 2010 Phase 1 - Old River Road from Ming Avenue to
Stockdale Highway:
1. Accept bid and award contract to Granite Construction Co. ($2,299,883) for
project.
2. Transfer $92,000 from budgeted Capital Improvement Projects
(Reconstruction Various Streets and Digital Orthophotos) within the Gas Tax
Fund for project.
Miscellaneous:
CC. Appropriate $500,000 State Traffic Congestion Relief funds to the Public Works
Department Capital Improvement Budget within the Gas Tax Fund for the street
maintenance program.
(Ward 6) dd. Appropriate $600,000 trunkline fee revenues to the Public Works Department
Operating Budget within the Sewer Enterprise Fund (Wastewater Treatment Plant No.
3) for unanticipated increased electricity costs resulting from the Wastewater
Treatment Plant No. 3 Expansion Project.
(Ward 1) ee. Appropriate $26,000 contribution from the National Parks and Recreation Association
to the Recreation and Parks Department Operating Budget within the General Fund
for the Dr. Martin Luther King, Jr. Center.
ff. Appropriate $500 contribution from BCMEMBA to the Recreation and Parks
Department Operating Budget within the General fund for Movies in the Park.
(Ward 1) gg. Appropriate $20,000 General Aviation Fund balance to the Public Works Department
Operating Budget for operation and maintenance costs at the Municipal Airport.
hh. Authorization to accept replacement 9-1-1 call taker computer equipment and
related workstations ($679,848.95) from the State of California 9-1-1 Emergency
Communications Office for the Police Department Communications Center.
(Ward 2) ii. Designation of Liberty Tree located at Kern Veterans Memorial (515 Truxtun Avenue).
Staff recommends adoption of Consent Calendar items 8.a. through 8.ii.
9. CONSENT CALENDAR PUBLIC HEARINGS
10. HEARINGS
4 City Council Meeting of 6/30/2010
11. CLOSED SESSION
a, Conference with Legal Counsel - Potential Litigation; Closed Session pursuant to
subdivision (b)(1)(3)(A) of Government Code Section 54956.9. (One matter)
b. Conference with Labor Negotiator pursuant to Government Code Section 54957.6.
RECESS TO CLOSED SESSION
12. CLOSED SESSION ACTION
13. REPORTS
14. DEFERRED BUSINESS
a, Resolution setting priorities for filing written arguments regarding a City measure.
Staff recommends Council determination.
(ward 4)* b. General Plan Amendment/Zone Change No. 09-0263 (Stockdale Ranch); McIntosh
& Associates, representing Castle & Cooke CA, Inc. and Bolthouse Properties
(property owners) has applied for amendments to the General Plan, Circulation
Element and Western Rosedale Trails Plan and zone change on approximately 564±
acres located south of Stockdale Hwy, north of Cross Valley Canal, west of City limits
at Claudia Autumn Dr. and east of the future extension of Nord Ave. (Hearing opened
& continued at 515110 & 5119110 meetings. Hearing closed & continued at 619110 meeting.)
I . Resolution making findings approving and certifying the Final Environmental
Impact Report (EIR) for GPA/ZC No. 09-0263.
2. Resolution adopting the general plan amendment changing the land use
designations from ER (Estate Residential), UER (Urban Estate Residential), GC
(General Commercial) and SR (Suburban Residential to LR (Low Density
Residential), HR (High Density Residential), LMR (Low Medium Residential), HMR
(High Medium Density Residential), GC (General Commercial), OC (Office
Commercial), OS-P (Parks and Recreation Facilities) and R-MP (Mineral
Petroleum and Minimum 5-acre Parcel/Drill Site), changing the Circulation
Element and the Western Rosedale Trails Plan.
3. First Reading of Ordinance amending Title 17 of the Municipal Code and
Zoning Maps by changing the zoning from A (Agriculture) to R-1 (One Family
Dwelling), R-2 (Limited Multiple Family Dwelling), R-3 (Multiple Family Dwelling),
C-1 (Neighborhood Commercial), C-2 (Regional Commercial), C-O/PCD
(Administrative and Professional Office/Planned Commercial Development,
OS (Open Space) and DI (Drilling Island).
Staff recommends adoption of resolutions and give first reading to ordinance.
C. Fiscal Year 2010-11 Budget:
1. Resolution approving and adopting the City's Operating and Capital
Improvement Budget.
2. Resolution approving and adopting the Operating and Capital Improvement
Budget for the Bakersfield Redevelopment Agency.
3. Resolution establishing the City's appropriations limit.
Staff recommends adoption of resolutions.
5 City Council Meeting of 6/30/2010
15. NEW BUSINESS
16. COUNCIL AND MAYOR STATEMENTS
17. ADJOURNMENT
Respectfully submitted,
q - L~~
Alan Tandy
City Manager
6/24/10 9:00am
City Council Meeting of 6/30/2010
AGENDA HIGHLIGHTS
June 30, 2010 COUNCIL MEETING
REGULAR MEETING - 5.15 p m
CONSENT CALENDAR
Agreements
Items 8o. and 8p. Westside Parkway Project There are two agenda items related to the Truxtun
Tie-In, which is Phase 4 of this TRIP project: an agreement with PG&E for utility relocation for
$1,271,748; and a Settlement Agreement with Tricor Energy for reimbursement of facilities
relocation for $1,701,200. In addition, the license agreement granted to Tricor for Phase 1 is
being amended to include their facilities located in Phase 4.
Item 8u. Amendment to Agreement with Columbus Haven Housing Partners LLP This will be
Amendment #2 in the amount of $255,000.00 of Community Housing Development
Organization HOME Investment Partnership funds for eligible project construction costs of 56
affordable multi-family units at 500 West Columbus Avenue by the non-profit developer.
Item 8x. Contract Change Orders with Security Paving Company for the SR 178/Fairfax Road
Interchange Protect (TRIP). Five change orders, in the total amount of $296,442.21, are being
submitted. The largest of the five, in the amount of $136,146.60 is for irrigation and planting for
the reconstructed F3 ramp. PB Americas, the designer for the ramp, has provided funds to
cover this expense. There are four others, in the cumulative amount of $160,295.61, for various
additional construction modifications. A May 5, 2010 City Council agenda item for a previous
change order on this project referenced that approximately $500,000.000 in additional change
orders were anticipated. These four change orders (not including the PB Americas change
order) represent a portion of that amount, with the balance to come at a future date.
Item 8y. Contract Change Order with Kiewit Pacific Corporation for the Wastewater Treatment
Plant#3 - 2007 Expansion Project. This project is in the final stages of completion. Change
Order No. 13, in the amount of $340,000.00, not to exceed $219,362,320.00, is for various merited
items attributable to unknown site conditions and required design revisions. An appropriation of
$340,000 from the Sewer Enterprise Fund Balance to cover this expense is also included in this
action.
Bids
Item 8bb. Contract Award to Granite Construction Company for Pavement Rehabilitation - Old
River Road from Mina Avenue to Stockdale Highway. Included in the 2010 Phase 1 street
rehabilitation projects, this will involve reconstruction, access ramps, modifying curb and gutter,
striping, marking and signal detector loops. It is 88.53% federal funded through RSTIP and
11.47% through local Gas Tax. Five bids, all acceptable, were received, with Granite
Construction being the lowest, at $2,299,833.00. Staff recommends award of the contract in
that amount and approval to transfer $92,000.00 from budgeted Capital Improvement Projects
within the Gas Tax Fund for this project.
CLOSED SESSION
There will be a conference with Legal Counsel regarding one (1) matter of potential litigation
and a conference with the Labor Negotiator.
Miscellaneous
Item 8dd. Appropriation of trunkline fee revenues for increased electricity costs resulting from
the Wastewater Treatment Plant No 3 Project Due to increased costs related to the expanded
wastewater treatment plant's electrical demand, this item is for an appropriation of $600,000 in
trunkline fee revenues to the Sewer Enterprise Fund to cover a portion the estimated $900,000
shortfall. There are sufficient savings in other Sewer Enterprise budgets to cover the balance.
When the co-generation system at Plant 3 is in operation (expected in July, 2010), it will be
capable of producing enough electricity to provide up to 70% of the facility's electrical
demand. In addition, the Solar Renewable energy project will also reduce costs. This
appropriation has no effect on the General Fund.
Item 811. Desianation of Liberty Tree site. The Community Services Committee reviewed a
citizen's request to designate a large cedar tree at 515 Truxtun Avenue, adjacent to the Kern
Veteran's Memorial, as a "Liberty Tree", to be a site for public gatherings. The Committee
approved the concept and requested that the proposal be presented to the full City Council
for consideration, along with the citizen's proposal to pursue donated funds to place a plaque
at the site.
DEFERRED BUSINESS
Item 14a. Resolution regarding City Ballot Measure On June 9, 2010, the City Council
authorized submission of a measure relating to pension benefits for new sworn public safety
employees to voters at the November General Election. If the City Council wishes to file a
written argument in support of the measure, a resolution authorizing the Council, or designated
members, has been prepared for Council's consideration. If the Council decides to file a
written argument in support of the measure, Council can also decide at this meeting, or at the
meeting on July 21, 2010, whether to file a rebuttal argument or to authorize another person or
group to draft it.
Item 14b. General Plan Amendment/Zone Change No 09-0263 (Stockdale Ranch). This item
was continued from the May 5, 2010 and May 19, 2010 City Council meetings. The Hearing was
closed and continued at the June 9, 2010 City Council meeting. The last continuance was to
allow time to respond to the Sierra Club's comments by the applicant. The Kern County
Administrative Office has withdrawn their previous comments for additional fiscal mitigation.
Item 14c. Fiscal Year 2010-11 Budget. This item includes the consideration of three separate
Resolutions adopting the City's Operating and Capital Improvement Budget; the
Redevelopment Agency Operating and Capital Improvement Budget; and establishing the
City's Appropriations Limit.
Councilmember Hanson asked staff for some alternatives to the proposed budget related to
Fire Department staffing. Based on the information in that report, he requested staff locate
enough one-time money to delay the reduction in Fire Department staffing up to three months
Agenda Highlights - June 30, 2010 Council Meeting
Page 2
to a) negotiate staffing reductions which would not result in the closure of Fire Station # 14, or b)
to conclude the collective bargaining process so that the Council could unilaterally implement
the Fire Chief's preferred alternate, which does not involve station closure. The request can be
accommodated using one-time monies as a temporary bridge and reduces long-term costs to
be in line with long term revenue. Staff is comfortable with amending it into the proposed
budget and has identified a source of one-time monies from better than expected experience
resulting in a slightly higher year-end balance in the Self-Insurance Fund of $222,000.
Approved:
Alan Tandy, City Manager
cc; Department Heads
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - June 30, 2010 Council Meeting
Page 3
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ADMINISTRATIVE REPORT
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MEETING DATE: June 30, 2010 I AGENDA SECTION: Presentations
ITEM: L
TO: Honorable Mayor and City Council
FROM: Mayor Harvey L. Hall
DATE: June 18, 2010
PROVED
DEPARTMENT HEAD
CITY ATTORNEY Q,..
CITY MANAGER ~J
SUBJECT: Presentation by Mayor Hall of Certificates to high school students ranked number one in
their graduating classes in the Greater Bakersfield area by the Kern High School District,
and nine years perfect attendance to graduating eighth grade students from the Bakersfield
City School District.
RECOMMENDATION:
BACKGROUND:
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June 16, 2010, 1:29PM
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ADMINISTRATIVE REPORT
MEETING DATE: June 30, 2010
AGENDA SECTION: Presentations
ITEM: y.h
TO: Honorable Mayor and City Council
P VED
FROM: Mayor Harvey L. Hall DEPARTMENT HEAD
DATE: June 18, 2010 CITY ATTORNEY
CITY MANAGER
SUBJECT: Presentation by Mayor Hall of a Proclamation to Jan Bans, AT&T Director of External
Affairs, declaring July, 2010, Text-Free Driving Month.
RECOMMENDATION:
BACKGROUND:
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BA d ADMINISTRATIVE REPORT
LIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: 8-6L -
TO: Honorable Mayor and City Council APPROVED
FROM: Roberta Gafford, City Clerk DEPARTMENT HEAD
DATE: June 18, 2010 CITY ATTORNEY
CITY MANAGER
SUBJECT: Approval of Minutes of the June 9, 2010 Regular Council Meeting.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
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ADMINISTRATIVE REPORT
MEETING DATE: June 30, 2010
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: June 18, 2010
AGENDA SECTION: Consent Calendar
ITEM: A 4,
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER p
-
SUBJECT: Approval of department payments from May 28, 2010 to June 17, 2010 in
the amount of $22,155,813.01 and Self Insurance payments from May 28, 2010
to June 17, 2010 in the amount of $201,351.27.
RECOMMENDATION:
Staff recommends approval of payments totaling $22,357,164.28
BACKGROUND:
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June 18, 2010, 8:36AM
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ADMINISTRATIVE REPORT
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MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: A n.
TO: Honorable Mayor and City Council
FROM: Jim Eggert, Planning Director
DATE: June 11, 2010
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: First reading of an ordinance amending Bakersfield Municipal Code Section
§ 1. 12.050 by adding Annexation No. 520 consisting of 31.53 acres, located at the
southwest corner of Gosford Road and McCutchen Road to Ward 5. (Ward 5)
RECOMMENDATION:
Staff recommends first reading of the ordinance.
BACKGROUND:
This ordinance amends the ward boundaries to include Annexation 520 into the
corresponding Council ward. The annexation was recently approved by LAFCO.
Annexation No. 520 consists of three parcels, located at the southwest corner of Gosford Road
and McCutchen Road. The annexation territory Is developed and includes the Structure Cast
manufacturing plant, Builders Concrete, Inc. and a PG & E storage facility. The property
owners requested annexation to receive city services. This area will be Included Into Ward 5.
SAAnnexation\0rd1nances\2010\Admfn Draft 6-30-10 520.DOC
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ADMINISTRATIVE REPORT
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MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
June 14, 2010
A Resolution authorizing the submittal of applications for CalRecycle Used Oil
Payment Program (OPP) Grants for Fiscal Years 2010/11 through 2014/15.
APPROVED
DEPARTMENT HEAD /
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: The City's curbside used oil recycling program provides for the curbside recycling
of used motor oil and used oil filters. The program is completely funded by an annual block grant
from the California Integrated Waste Management Board (CIWMB), now known as CalRecycle.
In previous years, a grant application and resolution were required for each year. In an effort to
streamline the process, the CalRecycle now accepts resolutions authorizing up to five years the
submittal of grant applications pursuant to the California Oil Recycling Enhancement Act. The
proposed Resolution extends the City's ability to apply for grants under the Used Oil Payment
Program for an additional five years.
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ADMINISTRATIVE REPORT
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MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: 8. e,
TO: Honorable Mayor and City Council
FROM: Greg Williamson, Chief of Police
DATE: June 18, 2010
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER S
SUBJECT: Resolution authorizing the Police Department to form a community outreach partnership
with the California Highway Patrol to provide DUI patrols on segments of State Routes 58
and 178 per OTS Grant #AL10109, and authorize staff to execute all necessary documents.
(CHP "Arrive Alive" Sober Driving Coalition II, Bakersfield Eastside DUI Corridor Safety
Project.)
RECOMMENDATION:
Staff recommends adoption of the proposed Resolution.
BACKGROUND:
The California Highway Patrol (CHP), Bakersfield Area, was recently awarded funding from the California
Office of Traffic Safety (OTS) to target and apprehend drunk drivers. Segments of State Route- (SR-) 58
and SR-178 in Kern County were selected for enhanced Driving Under the Influence (DUI) enforcement
patrols and anti-DUI public education campaigns. The project begins on June 1, 2010, and ends on
May 31, 2011.
A number of corridor projects have been very successful and significant improvements in traffic safety
have occurred as a direct result of collaborative task force efforts. Oftentimes, the success of these
projects is directly related to the active support received from the local community, city and county
representatives, and participating allied agencies.
The CHP has reserved $30,000 to form a community outreach partnership with the Bakersfield Police
Department. This partnership will provide over-time funding for BPD officers to patrol the target areas
mentioned above. However, to activate the joint contract agreement, the CHP is requesting support by
way of a resolution from the Bakersfield City Council.
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June 18, 2010, 8:50AM
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ADMINISTRATIVE REPORT
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MEETING DATE: June 30, 2010
TO: Honorable Mayor and City Council
FROM: Phil Burns, Building Director
DATE: June 11, 2010
AGENDA SECTION: Consent
ITEM A -r
SUBJECT: Property Abatements
rVEDP
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Resolution confirming approval by the Assistant City Manager of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of
certain weeds, debris and waste matter and authorize collection of the
assessments by the Kern County Tax Collector.
RECOMMENDATION:
Staff recommends adoption of Resolution.
BACKGROUND:
Assessment hearing was held on June 14, 2010, by the Assistant City Manager and all proposed
charges were confirmed. The subject properties listed below were In violation of Chapter 8.27 of
the Bakersfield Municipal Code which prohibits maintaining open and abandoned dilapidated
structures which constitute public nuisances and prohibits maintaining hazardous weeds, debris
and waste matter. The property owners were notified and failed to comply with the notices to
abate such public nuisance. After a hearing duly noticed and held before the Building Director,
the Director issued orders requiring the property owner to abate the public nuisance. The subject
properties are listed as follows:
PROPERTY LOCATION
APN
COST
Ward
1 /Councilmember Irma Carson
1.
5013 El Palacio Drive
173-565-18
$
105.00
2.
Vacant lot between 130 & 132 L Street
010-321-30
$
724.00
3.
2608 Lee Drive
022-222-09
$
919.00
4.
3220 Lotus Lane
170-190-09
$
1,599.00
June 14, 2010, 1:50PM
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ADMINISTRATIVE REPORT Page 2 of 3
PRO
PERTY LOCATION
APN
COST
5,
931 M Street
009-151-04
$
729
00
6.
11 Mllham Drive
139-432-21
$
.
674.00
Ward 1 /Councilmember Irma
Carson
7,
-
,
703 N Street
009-332-17
$
424
00
8.
306 Ohio Drive
169-070-22
$
.
679.00
9.
309 Ohio Drive
169-070-05
$
679.00
10.
317 Ohio Drive
169-070-07
$
679,00
11,
913 P Street
009-162-09
$
734,00
12,
3608 Shelimacher Avenue
172-133-15
$
689,00
13.
703 Wilkins Street
139-432-24
$
1,089.00
14,
703'/2 Wilkins Street
139-432-27
$
1,279.00
15,
604 S, Williams Street
019-091-02
$
105.00
16.
1912 Wingstone Drive
170-111-21
$
1,529.00
17,
1509 E. 10th Street
018-061-12
$
1,365.00
18,
324 E. 11th Street
139-041-09
$
1,325,00
19.
330 E. 11 th Street
139-041-08
$
1,350.00
Ward 2/Councilmember Sue Benham
20.
114 Irene Street
124-171-14
$
600.00
21.
819 Kentucky Street
014-300-07
$
1,139.00
22.
3606 L Street
120-140-16
$
1,900.00
23.
113 Loma Linda Drive
124-142-14
$
600.00
24.
3129 San Dimas Street
002-051-15
$
694.00
25.
830 25th Street
005-151-03
$
675.00
Ward
3/Counc111member Ken Weir
26,
3509 Harmony Drive
382-242-12
$
300.00
Ward 4/Counciimember David Couch
27.
10103 Balvanera Avenue
526-171-02
$
890.00
28.
11416 Bluegrass Drive
527-151-06
$
105.00
29.
5312 Elk Run Court
529-183-24
$
739,00
30,
2308 Exton Street
523-392-06
$
105.00
31,
12200 Jacksonville Avenue
527-392-06
$
105,00
32,
216 Joelyle Street
522-114-01
$
300.00
33.
12501 Montbatten Place
528-433-09
$
105.00
34.
Reina Road
529-190-06
$
1,181.00
35.
Relna Road
529-190-07
$
1,181.00
36,
Reina Road
529-190-01
$
1,182.00
37.
12211 Trackside Drive
527-404-07
$
105.00
38.
12709 Woodson Bridge Drive
522-572-02
$
105.00
June 14, 2010, 1:50PM
S:\Dana\ADMINS\2010Uune\6-30-Property Abatement.doc
ADMINISTRATIVE REPORT
PROPERTY LOCATION
Ward S/Coun ilmember Harold Hanson
39. 12207 Cactus Flower Avenue
40. 9311 Empire State Drive
41. 10807 Laramie Peak Drive
42. 7901 S. Laurelglen Boulevard
43. 3617 Lordsburg Court
44, 10510 San Acaclo Street
45. 5225 Shadow Stone Street
46. 3504 Sonoita Drive
47. 3305 Sunny Oak Court
Ward 6/Coucilmember Jacaule Sullivan
48. 5616 Anise Court
49. 3509 Kapral Way
50. 3917 Newcombe Avenue
51. 2300 Sandpiper Road
52. 3813 White Lane
Ward 7/Councilmember Zack Scrivner
53. 4331 Balboa Drive
54. 1019 Berryessa Court
55. 4404 Cyclone Drive
56. 2720 Norman Avenue
57. 2522 Paradise Point Place
58. 4501 Santa Cruz Street
59. 6330 Summertield Drive
60. 4300 Wlble Road
Page 3 of 3
APPN COST
535-071-25
$
300.00
497-661-03
$
300.00
497-161-03
$
1,384.00
385-251-13
$
600.00
385-321-05
$
300.00
497-193-11
$
105.00
498-181-16
$
300.00
385-341-27
$
105.00
513-081-10
$
985.00
384-140-40
$
880.00
403-152-10
$
600.00
404-063-05
$
105.00
440-072-01
$
600.00
404-071-30
$
105.00
171-183-04
$
680.00
516-380-06
$
300.00
515-151-03
$
760.00
023-081-15
$
105.00
515-761-11
$
724.00
171-161-16
$
300.00
371-440-01
$
300.00
405-230-09
$
300.00
The owners of the above-mentioned properties failed to commence the required work as
ordered by the Building Director to abate a public nuisance. As permitted under Chapter 8.80 of
the Bakersfield Municipal Code, the public nuisances listed above were abated under the
direction of the Chief Code Enforcement Officer, The costs incurred by the City can be assessed
against the property as provided for in Chapter 8.80 of the Bakersfield Municipal Code. Property
owners had been given notice of their right to appear at the hearing on this matter before the
City Manager or his designee and to object to the correctness of the costs Incurred by the City to
remove the public nuisance. The Assistant City Manager has approved the assessments
associated with the above mentioned properties.
The Council will need to confirm the approval of the Assistant City Manager of the costs incurred
by the City for work performed to remove the public nuisance and order that such costs be
made a lien against the property. This will be done by adoption of the attached resolution.
June 14, 2010, 1:50PM
S:\Dana\ADMINS\2010Uune\6-30-Property Abatement.doc
O~ BA,
ADMINISTRATIVE REPORT
cL Fo
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Jim Eggert, Planning Director
DATE: June 11, 2010
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution approving application proposing proceedings for annexation of
uninhabited territory to the City of Bakersfield Identified as Annexation No.
604 consisting of 26.40 acres, located along the east side of South H Street,
on the north and south side of Taft Highway. (Ward 7)
RECOMMENDATION:
Staff recommends adoption of the resolution.
BACKGROUND:
The resolution of application proposes proceedings for annexation of uninhabited
territory to the City of Bakersfield. The proposed annexation Identified as Annexation No.
604 is located along the east side of South H Street, on the north and south side of Taft
Highway. The annexation is adjacent to the City limits and is within the City's Sphere of
Influence boundary. The property owners have consented to annexation. The proposal is
to annex the land for development purposes and to receive city services.
The exchange of property tax revenues for this annexation will be covered under the
master tax split agreement (Memorandum of Understanding 05-015) between the City of
Bakersfield and County of Kern.
DL:dc
S: \Annexation\ Res of Applic\Admin Draft 604.doc
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U ~ ADMINISTRATIVE REPORT
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10
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: h ,
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD J~3L\
DATE: June 10, 2010 CITY ATTORNEY
CITY MANAGER &
SUBJECT: Resolution of Intention No. 1666 to order the vacation of the 40' pedestrian
easement located at the south end of Morocco Court as dedicated on the Final
Map for Tract 4624. (Ward 3)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: The City of Bakersfield has received a request to vacate the 40' pedestrian
easement located at the south end of Morocco Court as dedicated on the Final Map for Tract
4624.
The City Fire, Police, Public Works, Development Services, and Economic Development
Departments have been notified of the request and no objections have been received as of
the date of this report. Public Works notes that there are City sewer and storm drain facilities in
this area. The City will retain the 40' storm drain and sewer easement as dedicated on the
Final Map for Tract 4624.
The utility companies serving the area have been notified by mail. There has been no
objection as of the date of this report.
Preliminary notices were also mailed to all adjacent property owners within a 300 foot radius of
the proposed vacation.
Public Works has received two objections from these owners as of the date of this report. These
objections were received from the owners of 2708 and 2724 Morocco Court.
Public Works has also received five letters in favor of the proposed vacation. These were
received from the owners of 2716, 2717, 2720, 2800 and 2801 Morocco Court.
The applicant has been notified that they will be responsible for closing the pedestrian access
via either construction of a wall or fence.
The proposed vacation was approved by the Planning Department on April 29, 2010 per local
ordinance and was found to be consistent with the Metropolitan Bakersfield 2010 General Plan
pursuant to Government Code 65402,
June 10, 2010, 10:39:52 AM
S:/STREET VACATIONS/MOROCCO CT PEDESTRIAN EASEMENT VACATION/ADMIN. REPORT - CONSENT CALENDAR
ADMINISTRATIVE REPORT
It was determined that this action is exempt from the requirements of the California
Environmental Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule),
because there is no possibility that the action may have a significant effect on the
environment.
This Resolution sets the Public Hearing date for the regular Council meeting of July 21, 2010, on
the proposed vacation,
June 10, 2010, 10:39:52 AM
S:/STREET VACATIONS/MOROCCO CT PEDESTRIAN EASEMENT VACATION/ADMIN. REPORT - CONSENT CALENDAR
"Ar
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: . 1'.
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: June 9, 2010
APPROVED
DEPARTMENT HEAD f~t3t-1
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution of Intention No. 1671 to vacate the street and landscape easement on
Monica Street, between College Avenue and Highway 184, located in Tract 6642.
(Ward 3)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: The City of Bakersfield has received a request to vacate the street and
landscape easement on Monica Street, between College Avenue and Highway 184, located
in Tract 6642, This portion of Monica Street is being eliminated.
The City Fire, Police, Public Works, Development Services, and Economic Development
Departments have been notified of the request and no objections have been received as of
the date of this report. Public Works notes that there are no City sewer and storm drain facilities
in this area.
The utility companies serving the area have been notified by mail. There has been no
objection as of the date of this report,
Preliminary notices were also mailed to all adjacent property owners within a 300 foot radius of
the proposed vacated area. Public Works has received no objections from these owners as of
the date of this report.
The proposed vacation was approved by the Planning Department on June 2, 2010 per local
ordinance and was found to be consistent with the Metropolitan Bakersfield 2010 General Plan
pursuant to Government Code 65402.
It was determined that this action is exempt from the requirements of the California
Environmental Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule),
because there is no possibility that the action may have a significant effect on the
environment.
This Resolution sets the Public Hearing date for the regular Council meeting of August 11, 2010,
on the proposed vacation.
June 9, 2010, 4:10:11 PM
S: \Street Vacations\Monica St \Admin. Report - Consent Calendar
B A I^
Q~yC,plPo14 "V
ADMINISTRATIVE REPORT
w Ry"
LIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: June 15, 2010
APPROVE
D
DEPARTMENT HEAD" c , .n
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution of Intention (ROI) No. 1672 to add territory, Area 4-96 (1300 R Street) to the
Consolidated Maintenance District and preliminarily approving, confirming, and adopting the
Public Works Director's Report. (Ward 2)
RECOMMENDATION: Staff recommends adopting the Resolution of Intention.
BACKGROUND: A written request has been received by the City Engineer from the owner(s) of the parcel
to be included into the Consolidated Maintenance District as required by section 13.04.021 of the
Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the maintenance of a
public park and street landscaping. This area will be under the park and streetscape zones of benefit and
will be assigned appropriate tier levels when a park has been constructed and street landscaping has
been installed.
Staff is recommending the new territory be added to the Consolidated Maintenance District at the next City
Council meeting.
The City of Bakersfield has received a letter from the owner(s) of the property described above which
waives the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the
City to expedite the maintenance district process to satisfy the subdivision requirement. The owner(s) also
have submitted a Proposition 218 ballot indicating their consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit, a
covenant has been drafted and will be supplied to the subdivider(s)/developer(s) to be recorded with the
subdivision map. A copy of this covenant is attached for reference.
ps
GIGROUPDATWDMINRP112010\06-30\ROI 1672 MD 4-96 admin.doc
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ADMINISTRATIVE REPORT
LIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: May 27, 2010
A . OVED
DEPARTMENT HEAD i"
CITY ATTORNEY
CITY MANAGER
SUBJECT: Consultant Agreement with Geocon Consultant Inc. ($49,900) for scheduled
monitoring and reporting of groundwater wells at Wastewater Treatment Plants 2
and 3 and at the 1-5 Farm Site (Wards 1 and 6).
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: The City of Bakersfield has groundwater monitoring wells installed at the
Interstate 5 (1-5) farm site and at Wastewater Treatment Plants 2 and 3. Treated wastewater from
Wastewater Treatment Plant 3 is used to irrigate the 1-5 farmland. Waste discharge requirements
from the State Water Resources Control Board require scheduled monitoring of the unconfined
groundwater in the vicinity of the wastewater plants and beneath the irrigated 1-5 farmland
where the water is beneficially reused.
In April 2010, staff began the Qualification Based Selection (QBS) process to select a consultant
to provide groundwater monitoring and reporting services. A Request for Qualifications and
Proposal (RFQ/P) was sent out to interested firms. On May 13, 2010, the City received 13
proposals that were then reviewed by a Selection Committee from the Wastewater Division. The
Selection Committee rated and ranked each of the consultant firms. The Selection Committee
also reviewed the cost proposals that were submitted by the consultant firms. The Selection
Committee found the firm of Geocon Consultants Inc. to have the combination of qualifications
and fee proposal which is most favorable for the City. Therefore, staff recommends that the City
enter into a contract with Geocon Consultants Inc. for consultant services for groundwater
monitoring and reporting.
An Amendment with Kenneth D. Schmidt and Associates is also included on tonight's agenda.
Although the services for both Kenneth D. Schmidt and Geocon appear similar, there is a
difference between these two Agreements. Kenneth D. Schmidt's Amendment includes
scientific analysis and reporting to the State Water Resources Control Board; whereas this
Agreement with Geocon is to provide periodic groundwater monitoring and reporting.
Sufficient funds are budgeted to cover this Agreement.
Note: The back-up to the attached agreement was not included with this administrative report
because of the voluminous amount of material. This back-up material is on file in the City Clerk's
Office for review.
PWNVastewater Division/LS
June 22, 2010, 10:39AM
GAGR0UPDAT\ADMINRPT\2010\06-30Wdmin Report for groundwater monitoring.doc
O~~eB o 4r
ADMINISTRATIVE REPORT
~ ~Ls
LIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: 6. 1,
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: May 28, 2010
APPROVED
DEPARTMENT HEAD ' ~
CITY ATTORNEY b~
CITY MANAGER ~J
SUBJECT: Amendment No. 1 to Agreement No. PW 08-017 with Kenneth D. Schmidt and
Associates ($15, 000.00; for a revised not to exceed amount of $55, 000.00) to
provide general groundwater consulting at both Wastewater Treatment Plants 2
and 3 (Wards 1 & 6).
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: Wastewater Treatment Plants 2 and 3 are operated under permits issued by
the State Water Resources Control Board (SWRCB). On February 14, 2008, the City entered
into Agreement No. PW 08-017 with Kenneth D. Schmidt and Associates (Consultant) to
provide general groundwater consulting services, including scientific analysis and reporting to
the SWRCB. The original Agreement was for a two year term with a not to exceed amount of
$40,000.
The SWRCB directed the City to provide additional analysis and reporting. These additional
services are above the scope of work provided in the original Agreement. Therefore, staff
recommends increasing the original Agreement by an additional $15,000, which amends the
total not to exceed amount to $55,000.
An Agreement with Geocon Consultants, Inc is also included on tonight's agenda. Although
the services for both Kenneth D. Schmidt and Geocon appear similar, there is a difference
between these two Agreements. Geocon's Agreement is to provide periodic groundwater
monitoring and reporting; whereas this Amendment with Kenneth D. Schmidt includes
scientific analysis and reporting as requested by the SWRCB.
Sufficient funds are budgeted to fund this amendment.
Geocon agreement 08-057
PW WW: Is
G:\GROUPDAT\ADMINRPT\2010\06-30\Ken Schidmt Amendment 1 Admin Report.doc
BAKE
o~ycowon,
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: ,rn.
TO: Honorable Mayor and City Council A PROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD ,1 1i
DATE: June 15, 2010 CITY ATTORNEY
CITY MANAGER tiJ
SUBJECT: Agreement with A-C Electric Company ($240,000) for electrical services at the
Mount Vernon Recycling Facility (Ward 1).
RECOMMENDATION: Staff recommends approval of Agreement
BACKGROUND: Because of the elimination of diesel engines by new air pollution rules,
equipment at the Mount Vernon Recycling Facility (Facility) was switched from diesel powered to
electric powered. The conversion from diesel powered to electric powered was completed in
2008. The warranty period for this electric equipment has elapsed. The electric motors, relays,
and controls are not maintained by City staff because the motors are high voltage and thus
require specially trained staff to maintain the equipment. Therefore, staff issued a Request for
Proposals (RFP) to solicit proposals to perform various electrical contracting services on both the
electric powered equipment and control panels at the Facility. The RFP was mailed to 36
electrical companies. Proposals to the RFP were received from four firms as summarized below.
All four are local firms.
• A-C Electric Company
• Electrical Systems and Instrumentation, Inc.
• Lightening Electric
• Skycon Electric
After reviewing the qualifications and fee proposals of all four submitted RFPs, staff recommends
award of this Agreement to A-C Electric. Staff determined that A-C Electric's combination of
qualifications and fee proposal as being the most favorable to the City. Evaluation of
qualifications included ability to provide services along with public sector experience. In
addition, A-C Electric has a thorough knowledge of both the specialized equipment and
associated systems at the Mount Vernon Green Waste Facility since they have maintained this
equipment for the City for several years.
The Agreement's not to exceed amount totals $240,000 for a two year term. Sufficient funds are
budgeted to cover the costs for this Agreement. This project is funded with Refuse Enterprise
funds.
G:\GR0UPDAT\ADMINRPT\2010\06-30\Admin Report with A-C Electric.doc
~ f
ADMINISTRATIVE REPORT
c~*
LIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: 8
TO: Honorable Mayor and City Council APPROVED
11,17
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
A
DATE: June 17, 2010 CITY ATTORNEY
CITY MANAGER
SUBJECT: Consultant Agreements for providing on-call engineering and surveying services for
non-federally funded Capital Improvement Projects during Fiscal Years 2010-11 and
201 1-2012 (All Wards):
1. Agreement with AECOM Technical Services, Inc. (not to exceed $300,000).
2. Agreement with Meyer Civil Engineering, Inc. (not to exceed $300,000).
3. Agreement with Ruettgers & Schuler Civil Engineers (not to exceed $300,000).
RECOMMENDATION: Staff recommends approval of Agreements
BACKGROUND: To expedite delivery of the Capital Improvement Program (CIP), staff
implemented on-call engineering and surveying services contracts with selected engineering
firms in 1996. This on-call program provides surveying and civil engineering design services as
needed for various City CIP projects. The program has proven to be effective for providing timely
design and surveying services to the City to maintain CIP project delivery. These Agreements will
allow the on-call program to continue for Fiscal Years 2010-11 and 2011-12.
On May 7, 2010, staff sent out a notice about this program to 40 local engineering firms. More
than 100 local and out-of-town firms responded to that notice by obtaining a copy of the City's
Request for Qualifications. On May 26, 2010, the following 15 firms submitted a Statement of
Qualifications, along with their Hourly Billing Rate Schedule. As noted earlier, all are local
engineering firms.
Advanced Geomatics Engineering, Inc.
AECOM Technical Services, Inc.
Cornerstone Engineering Inc
CSD Engineering DBA Cannon
Dee Jaspar & Associates, Inc.
DeWalt Corporation
McIntosh & Associates
Meyer Civil Engineering, Inc.
MNS Engineers, Inc.
Porter & Associates, Inc.
Provost & Pritchard Engineering Group, Inc.
dba Provost & Pritchard Consulting Group
Ruettgers & Schuler Civil Engineers
Stetson Engineers Inc.
Summit Engineering
Swanson Engineering
June 16, 2010, 3:56PM
G:\GROUPDATADMINRPT\2010\06-30\Admin Report On Call Civil.docx
ADMINISTRATIVE REPORT
In June 2010, a selection committee of City staff reviewed the submitted Statements of
Qualifications and recommended award of contracts to the following three firms based upon
their qualifications being the most favorable to the City:
• AECOM Technical Services, Inc.
• Meyer Civil Engineering, Inc
• Ruettgers & Schuler Civil Engineers
Since specific scopes of work have not yet been determined, the compensation amount for
each firm is set at a not-to-exceed aggregate total of $300,000 for a two year period. Project
assignments will be based on the firm's experience and expertise.
Funding for these agreements will be paid for through the actual budgeted project. No
additional appropriations are anticipated at this time.
Note: Back-up to attached Agreements was not included with this Administrative Report
because of the voluminous amount of material. This back-up material is on file in the City Clerk's
Office for review. One copy of the Request for Qualifications (RFQ) sent out to engineering firms is
attached to this Administrative Report. The RFQ is "Exhibit A" of each of the three Agreements.
PW/Design Engineering/AR
G:\GROUPDAT\ADMINRPT\2010\06-30\Admin Report On Call Civil.docx
@ BA EIS
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ADMINISTRATIVE REPORT
9!0
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: 8,0.
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: June 17, 2010
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Utility Agreement with Pacific Gas and Electric Company (PG&E) ($1,271,748.00) for the
relocation of electric transmission towers and transmission lines in conflict with the Westside
Parkway Phase 4 Project. (TRIP) (Ward 2).
RECOMMENDATION: Staff recommends approval of Utility Agreement.
BACKGROUND: PG&E owns and maintains several existing electric transmission towers and
transmission lines that will conflict with the construction of the Westside Parkway Phase 4 Project (Truxtun
tie-in). These transmission towers/lines are located in a PG&E easement and so are not subject to the
City/PG&E franchise agreement; thus the City must pay for the relocation required to resolve this conflict.
The total cost to perform this work is estimated by PG&E to be $1,271,748.00. Sufficient funds have been
previously budgeted to pay for this relocation cost.
June 17, 2010, 10:13AM
G:\GROUPDAT\ADMINRPT\2010\06-30\PG&E Utility Admin Towers.doc
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
,
ITEM: g P.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: June 17, 2010
SUBJECT: Westside Parkway Phase 4:
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
1. Settlement Agreement with Tricor Energy, LLC, a California limited liability
corporation for the reimbursement of costs to relocate facilities being
impacted by the Westside Parkway Project within the Fruitvale Oil Field, Red
Ribbon Ranch Lease located on both sides of Truxtun Avenue Extension for
$1,701,200.00.
2. Amendment No.I to license agreement 08-093 with Tricor Energy, LLC.
TRIP (Ward 4)
RECOMMENDATION: Staff recommends approval of agreement and amendment.
BACKGROUND:
The City has commenced the planning, engineering, acquisition and construction of certain
public transportation projects including Phase 4 of the Westside Parkway which will tie the
Westside Parkway into Truxtun Avenue Extension east of the Mohawk Avenue Extension.
The Project as planned, located and designed by City requires that Tricor remove, relocate and
reconstruct certain oil wells, pumps, power lines, pipelines, waterlines and other appurtenant and
interconnected equipment and associated facilities necessary to Tricor's current and ongoing
business of owning, operating and managing certain mineral interests granted pursuant to oil
and gas leases existing in the Project area. Also, the license agreement that was granted to
Tricor as part of Phase 1 of the Westside Parkway is being amended to include Tricor's facilities
located in Phase 4.
This Agreement states the terms and conditions agreed to by the Parties for the removal,
relocation and reconstruction of Tricor's facilities made necessary by the City's Project.
June 17, 2010, 4:47PM
P:\MyFiles\Admin Reports\SJFM Phase 4.doc
DMA/s
BAK
r tS
U ADMINISTRATIVE REPORT
IFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: g , ,
TO: Honorable Mayor and City Council
FROM: Jim Eggert, Planning Director
DATE: June 11, 2010
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER 41~-
SUBJECT: Amendment to agreement and appropriation of funds to prepare an
Environmental Impact Report for General Plan Amendment/Zone Change No.
06-1877 (Bakersfield Commons Project) located north of Brimhall Road, generally
east and west of Coffee Road. (Wards 2 and 4).
1. Amendment No. 3 to Agreement No. 07-021 with Christopher A. Joseph &
Associates ($9,075.00; not to exceed $470,130.00) for preparation of an
Environmental Impact Report.
2. Appropriate $9,075.00 (developer's contribution) to the Development
. Services operating budget in the General Fund for the EIR consultant.
RECOMMENDATION:
Staff recommends approval of amendment to the agreement and appropriation of funds.
BACKGROUND:
The current contract amount with Christopher A. Joseph & Associates, the EIR consultant
preparing the EIR for the Bakersfield Commons Project located north of Brimhall Road,
generally east and west of Coffee Road is $461,055.00. With this addition, the contract with
Christopher A. Joseph & Associates will Increase by $9,075.00 to total of $470,130.00, which has
been deposited by the applicant, Latham & Watkins, LLP on behalf of World Oil Corporation.
This Increase is necessary to cover multiple revisions to Section IV. Transportation /Traffic of the
Draft Environmental Impact Report (DEIR), and subsequent preparation of associated
mitigation and other corresponding sections of the DEIR. No City funding is required for this
contract. The funds to cover the consultant costs to process the EIR come from the project
applicant.
ADMINISTRATIVE REPORT
Page 2
The project consists of an amendment to the Land Use Element of the Metropolitan Bakersfield
General Plan and concurrent Zone Change covering approximately 255 acres. The mixed-use
project would allow for the development of 1,400,000 square feet for retail commercial,
600,000 square feet for office commercial, 345 multi-family dwelling units, and 80 single-family
dwelling units. Approximately 19 acres of land will be reserved to accommodate an existing
overhead electrical transmission corridor and drainage area. The central design feature is an
upscale lifestyle retail center, restaurants, entertainment, and major tenants, In a walkable,
highly-amenitized setting. The Project would also provide a network of landscaped bike trails
and pedestrian walkways, creating ready access for vehicles, bicycles, and pedestrians,
preserving a predominantly pedestrian, outdoor-oriented sense of urban place that is linked to
adjoining neighborhoods.
S;\GPAs\GPA 3rd 2009\06-1877 (Bakersfield Common EIR)\Agreements - Contracts\Budget Amendment 2\Ad R Amend to
agreement_3,doc
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: ,r,
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: June 18, 2010
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Agreement with Bolthouse Properties, LLC to purchase real property within Vesting
Tentative Parcel Map 11952 located west of Buena Vista Road and south of Bolthouse
Drive for $182,000 for a domestic water well site. (Ward 5)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND:
The City of Bakersfield is acquiring land to construct a domestic water well site for the purpose of
providing drinking water. The water well site contains approximately 13,000 square feet. The owner,
Bolthouse Properties LLC will be responsible for all off site improvements as set out in the purchase
agreement. The purchase price of $182,000 is the fair market value based on an appriasal prepared by
Michael Burger and Associates, an independent appraisal company.
A Phase I Environmental Site Assessment report has been provided by the Seller. On January 20, 2010,
the Planning Department found the acquisition consistent with the Metropolitan Bakersfield General Plan.
~,CpRPo24 +C
ADMINISTRATIVE REPORT
,..,L
LIF
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: g, 5,
TO: Honorable Mayor and City Council APPROVED
7_
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 11, 2010 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 07-421 with Kern County Water Agency
($15,000; revised not to exceed amount of $2,015,000) for construction services for
the box culvert and related appurtenances at the Cross Valley Canal at Allen
Road. (Ward 4)
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: The City entered into Agreement No. 07-421 on December 12, 2007 with Kern
County Water Agency (KCWA) to construct a box culvert on the Cross Valley Canal at Allen
Road. This project was completed in conjunction with the Allen Road Bridge over the Kern River
project.
The original Agreement provided for the City to reimburse KCWA for actual construction costs of
the box culvert. The original estimate for this work was $2,000,000. However, an additional
$15,000 is needed to cover valid construction costs incurred by KCWA to construct the box
culvert beyond the original $2,000,000 estimate. This $15,000 amendment is less than 1% of the
project's original estimated cost. Staff recommends that the Agreement be amended to allow
for full reimbursement to KCWA of valid construction costs incurred for the box culvert project.
Sufficient funds are available to fund this Amendment.
(reb)
(T4K 142)
June 11, 2010, 10:37AM
G:\GR0UPDAT\ADMINRPT\2010\06-30\Admin KCWA Agreement No. 07-421- Add No. 1.doc
A
O~ t, n
ADMINISTRATIVE REPORT
F
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: a. f,
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 3, 2010 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 07-172 with Mead & Hunt, Inc. ($35,199; for a
revised not to exceed amount of $266,199) for design of Bakersfield Municipal
Airport taxilane and apron expansion project (Ward 1).
RECOMMENDATION: Staff recommends approval of Amendment
BACKGROUND: The City entered into Agreement No. 07-172 with Mead & Hunt (Consultant) on
June 6, 2007 to provide for design of infrastructure improvements necessary to build additional
hangars at the Bakersfield Municipal Airport. All current spaces for hangar construction are
leased and there is currently a waiting list to obtain ground leases for hangar construction.
The City's original concept included design of six hangars with accompanying taxilane access
and one Fixed Base Operator (FBO) building. Prior to the completion of the design of this project,
the City selected a Developer and based upon discussions with the Consultant and the
Developer, it was determined that a five hangar with accompanying taxilane access and one
FBO building would provide the space necessary to construct the type and size of hangers that
are in demand. The current FBO, Kern Charter Inc., is leasing their building from the City and they
plan on building an additional building (FBO) to accommodate their additional space needs,
expand their business and allow them to attract more tenants to the airport.
The additional cost to re-design the project will be $35,199. There are sufficient funds available in
the FAA Grant to cover this amendment.
Ep
T5K103
June 10, 2010, 2:13PM
G:\GROUPDATW DMI NRPT\ADMINFORM.doc
aax
OFywW14
ADMINISTRATIVE REPORT
c~
I0
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: , u
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD C
DATE: June 11, 2010 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 2 to Agreement No. 06-173 with Columbus Haven, LP for the
construction of 56 affordable multi-family units located at 500 West Columbus
Avenue for $255,000 of Community Housing Development Organization HOME
Investment Partnership funds (total amount not to exceed $681,630.59) for eligible
project construction costs. Cwoyd 3)
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
On June 21, 2006, the City of Bakersfield approved an agreement with Columbus Avenue
Housing Partners, LP for $500,000 of Community Housing Development Organization (CHDO) -
HOME Investment Partnership funds. These funds were used for acquisition and predevelopment
soft costs for property located at 500 West Columbus Avenue. During the predevelopment
phase Columbus Avenue Housing Partners, LP determined that additional funds would be
required in order to complete the project and were unsuccessful in acquiring additional funds.
Columbus concluded in 2007 that without additional funding, they were unable to carry out the
project and indicated an interest in assigning the property to a third party to complete the
affordable multi-family apartment complex.
On January 14, 2009, the City approved Amendment No. 1 to Agreement 06-173 which allowed
Columbus Haven to acquire the property and assume all rights and responsibilities of the
agreement. Columbus Haven is a non-profit developer under the Housing Authority of the
County of Kern. Columbus Haven intends to construct 56 unit multi-family complex with a mixed-
use approach that will serve both families and emancipated foster youth. The project once
completed will feature: 20 one-bedroom units serving emancipated foster youth earning 30% of
AMI; 16 two-bedroom homes and 20 three-bedroom homes for families earning 50% to 60% of
(AMI).
SAAdmins\City Council\City Council Admins 2010\Columbus Haven.Docx
June 11, 2010, 9:55AM
ADMINISTRATIVE REPORT Page 2
Columbus Haven, LP has requested additional City assistance for the project in the amount of
$255,000 for the project. Unfortunately this is due to the loss of value in the tax credits as a result
of the extreme credit crisis in the current financial markets. The additional assistance will be
provided in the form of a residual receipts note secured by a deed of trust on the property.
The total project cost is approximately $12.9 million and is proposed to be financed using the
following funding sources; $681,630.59 in HOME CHDO funds; MHSA- Emancipated Foster Youth
Loan in the amount of approximately $2,1 million; Tax Credit proceeds of approximately $7.8
million; Bank Loan of approximately $1.5 million; A Housing Authority Loan in the amount of
$750,000 and deferred developer fees. DEVELOPER, at its discretion and approval by the CITY,
may use any additional or alternative funding sources for the construction of the Project,
Construction is anticipated to begin by early 2011 and completed in 2012,
Staff is requesting approval of the Amendment for this essential affordable housing project.
S:Wdmins\City Council\City Council Admins 2010\Columbus Haven.Docx
June 11, 2010, 9:55AM
BAK
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ADMINISTRATIVE REPORT
RM
LIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: 8, V,
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Donna L. Kunz, Economic Development Director
June 16, 2010
Homelessness Prevention Services and Rapid Re-Housing Services (HPRP): (Wards All)
1. Amendment No.2 to Agreement No. 09-126 and No. 09-126 (1) with Bethany
Services/Bakersfield Homeless Center to allow for an advance ($70,000 not to exceed
$90,000) of funding for the Homelessness Prevention Services.
2. Amendment No.2 to Agreement No. 09-127 and No. 09-127 (1) with Bethany
Services/Bakersfield Homeless Center to allow for an advance ($70,000 not to exceed
$90,000) of funding for the Rapid Re-Housing Services.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION: Staff recommends approval.
BACKGROUND:
In June 2009, the City was approved for a $1.3 million grant through the American Recovery and
Reinvestment Act from the U. S. Department of Housing and Urban Development.
On September 23, 2009, Council entered into two agreements with Bethany Services/Bakersfield
Homeless Center to facilitate the Homelessness Prevention and Rapid Re-Housing Program (HPRP).
The program has two elements: (1) Homelessness Prevention for those persons who are about to
become homeless and (2) Rapid Re-Housing for those persons who are already homeless.
On January 13, 2010, Council amended the agreements with Bethany Services/Bakersfield Homeless
Center to provide advance funding in the amount of $20,000 each to assist with cash flow during the
program start-up period.
Bethany Services/Bakersfield Homeless Center has since requested an additional advance of funding in
the amount of $70,000 to assist with cash flow due to the heavy volume of need for services in the
community. HUD allows advances under the HPRP program provided that the service provider maintains
accountability standards pursuant to HPRP regulations.
These amendments allow for the ability to advance an additional $70,000 under each program. The
advances will be repaid through withholding a five percent (5%) deduction of each monthly payment
request until the advances are recaptured.
S:\Hdmins\City Council\City Council Admins 2010\HPRP Services 063010.Docx
June 16, 2010, 11:00AM
Q~y VORR Sl
ADMINISTRATIVE REPORT
L10
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: 8. w,
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: June 15, 2010
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER /p
SUBJECT: Contract Change Order No. 7 to Agreement No. 09-075 with Griffith Company
($21,486.47, for a revised not to exceed amount of $3,969,830.99) for the project
known as Street Improvements Along Stockdale Highway From Country Club
Entrance to Ashe Road and Village Lane to Weatherly Drive (Wards 1, 2, & 6).
RECOMMENDATION: Staff recommends approval of contract change order.
BACKGROUND: This project provides for modifying the median islands and reconstructing the
roadway on Stockdale Highway. The project will expand the roadway to three travel lanes in
each direction.
This change order provides for changing the concrete finish on the median islands between
California Avenue and Weatherly Drive. The concrete finish in these medians will be changed
from an exposed aggregate finish to a stamped concrete finish in order to provide a consistent
finish for the median hardscape on Stockdale Highway.
The net cost increase of Change Order No. 7 is $21,486.47. The change orders to date on this
project reflect a total cost increase of $72,736.28 (which is an increase of 1.9% of the original
contract amount) as illustrated below:
• Original Contract Amount = $3,897,094.71
• Amended Contract Agreement after Change Orders = $3,969,830.99
Net Increase to date = $ 72,736.28
Sufficient funds are budgeted to fund this Change Order. This Change Order will be financed
through Proposition 1 B funds. Therefore, there is no General Fund impact associated with this
Change Order.
RM (Construction)
June 22, 2010, 10:39AM
G:\GROUPDAT\ADMINRPT\2010\06-30\000 7 Stockdale Hwy Improvements.doc
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 17, 2010 CITY ATTORNEY
CITY MANAGER /Q)
SUBJECT: Contract Change Order Nos. 47, 48, 62, 95, and 96 to Agreement No. 07-304 with
Security Paving Construction ($296,442.21 for a revised not to exceed amount of
$32,797,470.57) for the State Route 178 and Fairfax Road Interchange Project (TRIP)
(Ward 3).
RECOMMENDATION: Staff recommends approval of Contract Change Orders.
BACKGROUND: This project consists, in general, of construction of a freeway interchange on State
Route 178 (SR-178) at Fairfax Road and the extension of the SR-178 freeway for one mile, from just
east of the Oswell Street overcrossing to just west of Morning Drive.
Change Order No. 47 provides for the placement of concrete around several stormdrain pipes
that did not have the minimum required cover under the freeway, and also for modifications to
some drain inlets in the median as a result of these shallow pipes. This change order results in a net
increase of $32,525.22.
Change Order No. 48 provides for the reconstruction and modifications to the parking lot at the
AM/PM gas station at Fairfax Rd and Auburn St. In order to accommodate the storm drainage
system for Fairfax Rd. and some electrical work on Auburn St., modifications to the existing parking
lot were required. The construction plans did not include all of the modifications needed to
accommodate these facilities. This change order results in a net increase of $20,442.17.
Change Order No. 62 provides for additional back fill behind the soundwall on the north side of
the freeway in the backyards of the residential areas adjacent to the project. The construction
plans showed inconsistencies on the limits of backfili area, and these inconsistencies would
produce drainage problems for the homeowners. This change order results in a net increase of
$28,642.12.
Change Order No. 95 provides for the addition of river rock landscape for the project. In an effort
to match the same rock aesthetic treatment in the medians and the ramps, rock landscape was
installed in several areas that originally had asphalt concrete surfacing; These areas include the
eastbound off ramp and along Fairfax Rd. This change order results in a net increase of $
78,686.10.
Change Order No. 96 provides for the re-installation of the irrigation system and highway planting
adjacent to westbound off ramp (F-3 ramp) due to the reconstruction of this ramp. The irrigation
system and highway planting had already been performed, but because of a design error, this
G:\GROUPDATIADMINRPT12010\06-30V1dmin Rpt CCO 47-48-62-95-96 Fairfax Interchange Project -.doe
Project 0 T7K021
ramp as well as the irrigation system and planting had to be reconstructed. PB Americas, the
designer firm for this project, has already provided funds to pay for the reconstruction of this ramp
including the irrigation system, the highway planting, and any other costs related to this issue. This
change order results in a net increase of $ 136,146.60.
The net cost increase of Change Order Nos. 47, 48, 62, 95, and 96 is $296,442.21. This provides a
total cost increase of $3,468,024.47 which is a 11.6 % increase as illustrated below:
• Original Contract Amount (includes Amendment Nos. 1 & 2) _ $29,329,446.10
• Previous Change Orders = $ 3,171582.26
• Current Change Order No. 47, 48, 62, 95, and 96 = $ 296,442.21
• Amended Contract Agreement after Change Orders = $32,797,470.57
Net Increase to date = $ 3,468,024.47
Sufficient funds are budgeted to pay for these contract change orders.
G:IGROUPDATWDMINRPT12010\06-30Wdmin Rpt CCO 47-48-62-95-96 Fairfax Interchange Project -.doc
Project # T7K021
OVORA
ADMINISTRATIVE REPORT
Y Lu
LIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: B.V.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
June 17, 2010
Wastewater Treatment Plant #3 - 2007 Expansion Project (Ward 6):
1. Contract Change Order No. 13 to Agreement No. 07-302 with Kiewit Pacific
Corporation ($340,000; for a revised not to exceed amount of $219,362,320).
2. Appropriate $340,000 Sewer Enterprise Fund Balance (Wastewater Treatment Plant
No. 3) to the Public Works Department's Capital Improvement Budget.
PR
DEPARTMENT HEAD
CITY ATTORNEY,
CITY MANAGER
RECOMMENDATION: Staff recommends approval of Contract Change Order and appropriation.
BACKGROUND: This project provides for a major expansion and upgrade to Wastewater Treatment
Plant 3 located at 8101 Ashe Road. The expansion will double the treatment capacity, improve odor
control technology, and improve the quality of the treated effluent, thus enabling Wastewater Plant 3 to
comply with stricter regulations and serve the citizens of Bakersfield for many years to come.
The detailed descriptions of each change order item are summarized in the attached Change Order.
Change Order No. 13 provides for the negotiated resolution of these items. The justifications for the
change order include unknown site conditions and required design revisions due to various other
reasons. Since the contractor's original bid did not provide for these items as shown in the attachment, a
change order is required. The City and Construction Manager determined that these claims have merit.
This is the thirteenth change order to be submitted for this project. This change order will increase the
contract by $340,000. Cumulative change orders to date total $8,341,320 (which is a 3.80% increase of
the original contract amount) as illustrated below:
Original Contract Amount = $211,021,000.00
Amended Contract Agreement after Change Orders = $219,362,320.00
Net Increase to date = $8,341,320.00
Construction is on schedule with completion anticipated in June 2010. Total costs of change orders for
this project are expected to be less than industry standards for projects of similar complexity and
magnitude.
An appropriation of fund balance is needed to fund this change order.
GAGROUPDATIADMINRPT\2010\06-30Wdmin CCO 13 Wastewater Treatment Plant #3 - 2007 Expansion (E4K114).doc
AC
r~1f31
o~yCOBerO 4
U ADMINISTRATIVE REPORT
C '~a~r ug'
LIF
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: A
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: June 15, 2010
SUBJECT: Accept Base Bid and Additive Alternate 1
($129,686.00) for the construction of the
CDBG-R Project Phase 2 (Ward 2).
A PROVED
DEPARTMENT HEAD-: c-.
CITY ATTORNEY
CITY MANAGER
and award contract to Griffith Company
Rebid Pavement Rehabilitation 2009 -
RECOMMENDATION: Staff recommends acceptance of low bid plus additive alternate No.
1, and award of contract.
BACKGROUND: The Economic and Community Development Department (ED/CD) received
Community Development Block Grant/Economic Stimulus Funds for use in a pavement
rehabilitation project in a low income area of Ward 2. The various streets of this project had been
previously identified by ED/CD staff as a low income area that needed pavement rehabilitation.
In September 2009, Phase 1 of this project was awarded and the project was constructed during
Fall/Winter 2009. As part of the funding requirements for the project, the existing paving was
recycled in place to lessen the environmental impacts.
Grant funds were left over from Phase 1, so staff developed a Phase 2 for the project. Phase 2
was placed out to bid with a Base Bid to rehabilitate Gage Street from Dolores to East 18th Street.
If sufficient funds were available, the project would also include Additive Alternate 1 to
rehabilitate Eureka Street from Owens Street to Gage Street.
The Engineer's Estimate for the project including the additive alternate was $157,320. There are
sufficient funds to award the Base Bid and Additive Alternate 1 for this project.
The contract is to be awarded based on the Base Bid amount.
On June 3, 2010, a total of four bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
Griffith Company
1 128 Carrier Parkway Ave.
Bakersfield, CA 93308 (County) Base Bid in the amount of
Additive Alternate 1
Total (Base Bid Plus Additive Alternate 1)
$86,025.00
43 661.00
$129, 686.00
June 15, 2010, 4:35PM
G:\GROUPDAT/ADMINRPT\2010\06-30\admin rebid pavement rehab 2009 - cdbg-r
ADMINISTRATIVE REPORT
Burtch Construction
18815 Hwy. 65
Bakersfield, CA 93308
(County) Base Bid in the amount of
Additive Alternate 1
Total (Base Bid Plus Additive Alt
$102,648.00
52 860.25
Kern Asphalt
ernate 1)
$155,508.25
2000 Norris Road
Bakersfield, CA 93308
(County) Base Bid in the amount of
$108
631
00
Additive Alternate 1
Total (Base Bid Plus Additive Alternate 1)
,
.
833.90
$156,464.90
Granite Construction C
o.
585 W. Beach Street
Watsonville, CA 95076
Base Bid in the amount of
$114
281
00
Additive Alternate 1
Total (Base Bid Plus Additive Alternate 1)
,
.
42 525.00
$156,806.00
(PW Engr/ JLM)
(TOK227)
June 15, 2010, 4:35PM
G:\GROUPDAT/ADMINRPT\2010\06-30\admin rebid pavement rehab 2009 - cdbg-r
F BAKE
0 hcoaroa. reo S
~A ADMINISTRATIVE REPORT
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: ao .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
June 16, 2010
Accept bid and award contract to Griffith Company ($169,019.00), for the Street
Improvements: Stine Road North of Taft Highway Project (Ward 7).
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION: Staff recommends acceptance of low bid and award of contract.
BACKGROUND; Due to the development in the area, the City has been coordinating with
the Panama Buena Vista School District to widen Stine Road along a portion of the Panama
Elementary School, located at 9400 Stine Road. This project will improve both traffic flow going to
the school and the through traffic. This project is entirely funded with Transportation
Development funds. The Engineer's Estimate for this construction contract was $277,726.
Sufficient funds are budgeted to award this contract.
On May 27, 2010, a total of four bids were received; all of those bids are acceptable. Those bids
are as follows:
Griffith Company
1128 Carrier Parkway Avenue
Bakersfield, CA 93308 (County) in the amount of $169,019.00
Burtch Construction
18815 Highway 65
Bakersfield, CA 93308 (County) in the amount of $172,546.90
Granite Construction
585 West Beach Street
Watsonville, CA 95076 in the amount of $223,340.00
Bowman Asphalt, Inc.
3527 Brian Way
Bakersfield, CA 93308 (County) in the amount of $295,547.13
PW/Design Engineering/sl
6/1612010 10:37 AM
G:\GROUPDAT\ADMINRPT\2010\06-30\Admin T8K121 Street Improvements Stine Road North of Taft Highway.docx
~O~yeoB. R n~
U ADMINISTRATIVE REPORT
MEETING DATE: June 30, 2010
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas
DATE: June 15, 2010
AGENDA SECTION: Consent Calendar
ITEM: A hh
APPROVED
°I
DEPARTMENT HEAD
CITY ATTORNEY Ar,'
CITY MANAGER
SUBJECT: Pavement Rehabilitation 2010 Phase 1 - Old River Road from Ming Avenue to Stockdale
Highway (Ward 5):
Accept bid and award contract to Granite Construction Company ($2,299,883.00) for
Project.
2. Transfer $92,000 from budgeted Capital Improvement Projects (Reconstruct Various
Streets and Digital Orthophotos) within the Gas Tax Fund for Project.
RECOMMENDATION: Staff recommends acceptance of low bid, award of contract, and approval
of transfer.
BACKGROUND: This project consists of reconstructing the existing pavement structural section,
construction of access ramps, modifying curb and gutter, striping, pavement markings and traffic signal
detector loops. This project is 88.53% federally funded through the Regional Surface Transportation
Program (RSTP) and 11.47% locally funded through Gas Tax. The Engineer's Estimate for the project
is $2,150,000.
On June 9, 2010, a total of five bids were received; all of those bids are acceptable. Those acceptable
bids are as follows:
Granite Construction
585 West Beach Street
Watsonville, CA 95076 in the amount of $2,299,883.00
Security Paving Company
9050 Norris Avenue
Sun Valley, CA 91352 in the amount of $2,365,751.01
Griffith Company
1128 Carrier Parkway Avenue
Bakersfield, CA 93308 (County) in the amount of $2,467,928.00
Bowman Asphalt
3527 Brian Way
Bakersfield, CA 93308 (County) in the amount of $2,496,263.78
NSG
pw/design engineering/TOK232
June 17, 2010, 3:24PM
G:\GROUPDAT\ADMINRPT\2010\06-30\Pavement Rehabilitation 2010 Phase 1-Old River Road.doc
ADMINISTRATIVE REPORT
Burtch Construction
18815 Highway 65
Bakersfield, CA 93308
(County)
in the amount of $3,070,286.68
In July 2009, Caltrans adopted new "Race Conscious" requirements for federally funded projects, which
also apply to this RSTP funded project. A formula provided by the State of California was used to
calculate the required percentage of 10% for Underutilized Disadvantaged Business Enterprises
(UDBE) to be used as subcontractors on this contract. The City held a mandatory pre-bid meeting for
all of the preapproved contractors allowed to bid on this project. During that meeting, the importance of
putting forth a good faith effort to meet the predetermined goal by soliciting UDBE's was emphasized to
each contractor in attendance. It was also stressed to the contractors that they need to provide to the
City appropriate documentation indicating such good faith efforts were performed allowing each UDBE
sufficient time to respond to the solicitations. Each contractor on the preapproved bidders list was
required to attend said meeting in order to bid on this project. If they did not attend the mandatory pre-
bid meeting, they forfeited their chance to bid this project.
The low bidder, Granite Construction Company, submitted documentation supporting that they met the
UDBE goal. Their bid was therefore deemed acceptable.
An additional $92,000 is required to fully fund this project. Savings exist in two completed Capital
Improvement Projects within the Gas Tax Fund (Reconstruct Various Streets and Digital Orthophotos).
NSG
pw/design engineering/TOK232
June 17, 2010, 3:24PM
G:\GROUPDATIADMINRPT\2010\06-30\Pavement Rehabilitation 2010 Phase 1-Old River Road.doc
BA
OFyeanroVrpo~
ADMINISTRATIVE REPORT
Ry lu
LIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: C
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 16, 2010 CITY ATTORNEY i
CITY MANAGER
SUBJECT: Appropriate $500,000 State Traffic Congestion Relief funds to the Public Works
Department's Capital Improvement Budget within the Gas Tax Fund for the Street
Maintenance Program.
RECOMMENDATION: Staff recommends approval of appropriation
BACKGROUND: The State Controller allocates Traffic Congestion Relief Funds to cities and
counties for street / road maintenance and reconstruction. Traffic Congestion Relief Funds are
revenues generated from the state gasoline sales tax. These funds are to be allocated to cities
and counties on a quarterly basis; however, the FY 2009/10 payments for the first two quarters of
the fiscal year were suspended because of the State's budget situation. As of today, the City
has received three of the four quarterly payments. These funds are not expended until staff
receives these funds from the State Controller's Office. Because the State has now allocated all
three quarters for the current fiscal year, additional Traffic Congestion Relief Funds are available
for appropriation.
The General Fund portion of the Street Maintenance Program was cut by $1.6 million in the
current fiscal year because of the budget situation. Although, Streets Division has cut back on
the preventative maintenance schedule, staff anticipates a $500,000 funding shortfall for the
current fiscal year despite the cuts made to the Program. Traditionally, Traffic Congestion Relief
Funds have been used for both the operating and Capital Improvement Program of the City's
Street Maintenance Program.
Staff recommends appropriating $500,000 of Traffic Congestion Relief funds to the Streets
Division's operating budget for street maintenance. Any unexpended funds will be carried over
into FY 2010/11 for street maintenance. There is no General Fund impact with this appropriation.
91
June 16, 2010, 1:17PM
G:\GROUPDATWDMINRPT\2010\06-30\Streets Division Appropriation.docx
BAK
OF~coV024 RS
ADMINISTRATIVE REPORT
LIF
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: & .d .
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director DEPARTMENT HEM
DATE: June 7, 2010 CITY ATTORN
CITY MANAG
SUBJECT: Appropriate $600,000 trunkline fee revenues to the Public Works Department's
operating budget within the Sewer Enterprise Fund (Wastewater Treatment Plant
No. 3) for unanticipated increased electricity costs resulting from the Plant 3
Expansion Project (Ward 6).
RECOMMENDATION: Staff recommends approval of appropriation.
BACKGROUND: During preparation of the FY 09/10 budget, the budget for the electrical
account was kept at historic levels. Staff was aware that electrical costs would increase
because of the Plant 3 Expansion Project and that a budget modification would be necessary
during the latter half of the Fiscal Year. The FY 09/10 budget for electricity costs was difficult to
project since various wastewater treatment processes that were part of the Expansion Project
were brought online incrementally during this Fiscal Year.
Once operational, the co-generation system at Plant 3 will be capable of producing enough
electricity to provide up to 70% of the plant's electrical demand. This co-generation system
should be operational in July 2010. In addition to the co-generation system, costs will be reduced
further with the Solar Renewable energy project.
The amount budgeted in FY 09/10 was $450,000. Projected costs are estimated at $1,350,000.
Therefore, the estimated shortfall in this account is $900,000. Staff recommends appropriating
only $600,000 of this shortfall since sufficient savings are available in other Public Works Divisions'
budgets within the Sewer Enterprise Fund to cover the remainder of this shortfall.
Staff recommends appropriating trunkline fee revenue since actual revenue to date exceeds
budget estimates. This appropriation has no impact on the General Fund.
PW/Wastewater Division/LS
June 14, 2010, 3:59PM
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cOS ortK~~Cts
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ADMINISTRATIVE REPORT
L1 F0
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: 8 2
TO: Honorable Mayor and City Council APPROVED
FROM: Dianne Hoover, Director of Recreation & Parks
DATE: June 17, 2010
t
DEPARTMENT HEAD --P
CITY ATTORNEY Qom.
CITY MANAGER J
SUBJECT: Appropriate $26,000 contribution from the National Parks and Recreation
Association to the Recreation and Parks Department Operating Budget within the
General Fund for the Dr. Martin Luther King, Jr. Center. (ward 1)
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND:
The National Recreation and Park Association (NRPA) has selected the City of Bakersfield's
Recreation and Parks to receive funding in the amount of $26,000. The funding period is to cover
June 10, 2010 to May 1, 2012. This is an opportunity to provide resources to expand summer or
before/after school food programs for children at the Dr. Martin Luther King, Jr. Center. The
objective is to increase the number of children fed by 20 percent. Some of NRPA's expectations
over the two years includes:
• Increasing nutritional education programming;
• Increasing program participation in summer or before/after school food programs by 20
percent;
• Establishing a local coalition of stakeholders and community partners to specifically
support our food programs; and
• Submitting progress reports where success stories on how the funding has impacted the
lives of vulnerable children are shared.
jln
June 18, 2010, 12:17PM:jln
C:\DOCUME-1\sforsyth\LOCALS-1\Temp\XPgrpwise\NRPA $26k.doc
BAKE
O~~OORPoFAT~~S
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ADMINISTRATIVE REP
ART
FIFO
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM: A. A~F,
TO: Honorable Mayor and City Council
FROM: Dianne Hoover, Director of Recreation & Parks
DATE: June 18, 2010
SUBJECT: Movies in the Park
APPROVED
DEPARTMENT HEAD 0 L- 0
CITY ATTORNEY
CITY MANAGER ~J
1. Appropriate $500 contribution from BCMEMBA to the Recreation and Parks
Department Operating Budget within the General Fund for Float-In Movies.
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND:
A $500 donation was received by the Bakersfield Foundation from Bakersfield City Miscellaneous
Employees Mutual Benefit Association (BCMEMBA) to cover the cost of showing a Float-In Movie
at the McMurtrey Aquatic Center. The funds need to be appropriated from the Bakersfield
Foundation to the Recreation and Parks Department Operating Budget to expend the funds
needed for the event.
jln
June 18, 2010, 12:18PM
C:\DOCUME-1Worsyth\LOCALS-1\Temp\XPgrpwise\Movies in the Park.doc
aax
U ADMINISTRATIVE REPORT
'"'~.r aec
IL1F0
MEETING DATE: June 30, 2010 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 22, 2010 CITY ATTORNEY
CITY MANAGER &
SUBJECT: Appropriate $20,000 General Aviation Fund balance to the Public Works
Department's Operating Budget for operation and maintenance costs at the
Bakersfield Municipal Airport (Ward 1).
RECOMMENDATION: Staff recommends approval of appropriation.
BACKGROUND: An appropriation of $20,000 is needed for the General Aviation Fund to cover
additional operation and maintenance costs for the Bakersfield Municipal Airport. This additional
funding is for in-house labor costs incurred on improvements made at the Airport. These
improvements include:
• Hangar doors were in need of a higher level of maintenance and repair than originally
anticipated to address safety concerns. This required more in-house labor hours than
originally anticipated.
• Some of the hangar and shade-port light fixtures were found to be in need of
replacement. This also required more in-house labor hours than originally anticipated.
There is no General Fund impact associated with this appropriation. The funding source for the
appropriation is fund balance within the General Aviation Fund.
GI
6-22-10
g:\groupdat\adminrpt\2010\06-30\airport appropriation. docx
5 A A
HUN-4? ~ ~F7
ADMINISTRATIVE REPORT
,.or„imrua
MEETING DATE: June 30, 2010
TO: Honorable Mayor and City Council
AGENDA SECTION: Consent Calendar
ITEM: A L, h
FROM: Greg Williamson, Chief of Police
DATE: June 18, 2010
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Authorization to accept replacement 9-1-1 call taker computer equipment and related
workstations ($679,848.95) in the Bakersfield Police Department's Communications Center
from the State of California 9-1-1 Emergency Communications Office.
RECOMMENDATION: Staff recommends this authorization.
BACKGROUND:
The Bakersfield Police Department (BPD) Communications Center is a designated Public Safety
Answering Point (PSAP) within the State of California's 9-1-1 network. The State of California 9-1-1
Emergency Communications Office, in concert with all public safety agencies in the State, is dedicated to
providing its citizens with the best emergency services possible. The goal of the State of California 9-1-1
Emergency Communications Office is to enable public safety answering points (PSAPs) to provide
expedient telephone access to emergency services for all 9-1-1 callers. With this goal in mind, the Public
State of California 9-1-1 Emergency Communications Office is committed to assisting PSAPs in the
administration and funding of this lifesaving resource in their communities.
As a PSAP within the State of California's 9-1-1 network, the Bakersfield Police Department has accrued
funds available to replace the customer premise equipment (CPE), i.e. 9-1-1 system. This opportunity is
afforded to the BPD once every 5 years. The available funding comes from the 9-1-1 surcharge placed on
every phone bill issued in the state. In order to provide funding in an equitable manner throughout the
State, the 9-1-1 Office has established a CPE funding allotment calculation that is based on each PSAP's
volume of 9-1-1 calls, the median prices obtained from the CPE contract for a standard system, and the
PSAP's 9-1-1 call taker staffing commitment.
The State of California has implemented a master purchase agreement (MPA), which provides PSAP's an
effective procurement vehicle for 9-1-1 system replacement. To procure the new equipment, PSAPs
request equipment from the MPA through the State 9-1-1 Office. Once the equipment request is
approved, a CPE Allotment Spending Plan is issued, and the equipment is ordered by the State and
delivered to the PSAP.
The BPD has requested and obtained approval from the State 9-1-1 Office to upgrade its existing 12
position 9-1-1 call taker computer system from AT&T and to upgrade its existing 12 position furniture
workstations from Watson Furniture Group. The total allotment from the State 9-1-1 Office to purchase
this equipment is $679,848.95.
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rots
ADMINISTRATIVE REPORT
1
MEETING DATE: June 30, 2010 JAGENDA SECTION: Consent Calendar
ITEM.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Dianne Hoover, Director of Recreation & Parks
June 18, 2010
Approve designation of a Liberty Tree located at the Kern Veterans Memorial at
515 Truxtun Avenue.
APPROVED
DEPARTMENT HEAD -0 L4
CITY ATTORNEY 'Af.
CITY MANAGER
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
The concept of designating a Liberty Tree in Bakersfield originated from Jayson Mixon when he
suggested it during public statements at the City Council meeting on April 21, 2010.
Councilmember Jacquie Sullivan referred it to the Community Services Committee.
During the Community Services Committee meeting on June 16, 2010, Mr. Mixon briefly outlined
the history and continued use of Liberty Trees throughout America. The original Liberty Tree was
used as a gathering place to plan the attack against Great Britain at the beginning of the
Revolutionary War.
Liberty Trees have been designated in various cities to allow for freedom of speech gatherings to
have a specific location in which to host such events.
Mr. Mixon has proposed that the most appropriate site for a Liberty Tree location in Bakersfield is
the large cedar tree at the Veteran's Memorial located at Truxtun and "S" streets on City
property. The location is ideal because it is accessible, has plenty of parking and the tree is large
enough to accommodate various size groups.
The group responsible for maintaining the Veteran's Memorial have been contacted and are in
concurrence with Mr. Mixon's suggested location.
Mr. Mixon has indicated he will be responsible for seeking donations for a plaque to be placed at
the site indicating the designation of the Liberty Tree.
The Community Services Committee voted in favor of bringing Mr. Mixon's request to the full City
Council to consider approval of: 1) the proposed Liberty Tree site at Truxtun and "S" Streets, and
2) Mr. Mixon's pursuit of donations to pay for the expenses of a plaque at the site.
saf
June 21, 2010, 4:53PM:saf
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ADMINISTRATIVE REPORT
MEETING DATE: June 30, 2010 AGENDA SECTION: Closed Session
ITEM: II
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD 1/~a
DATE: June 11, 2010 CITY ATTORNEY 'kle
CITY MANAGER-,-
SUBJECT: Conference with Legal Counsel - Potential Litigation
Closed session pursuant to subdivision (b) (1) (3) (A) of Government Code section
54956.9. (One matter)
VG:Isc
SACOUNCILICI SesslAdmins109-10\6-30-10.PotLit.doc
A
U
MEETING DATE: June 30, 2010
TO:
FROM
DATE:
SUBJECT:
ADMINISTRATIVE REPORT
AGENDA SECTION: Closed Session
ITEM: ( I. h.
Honorable Mayor and City Council
Virginia Gennaro, City Attorney
June 11, 2010
APPROVED
DEPARTMENT HEAD i✓e,
CITY ATTORNEY V&
CITY MANAGER
Conference with Labor Negotiator pursuant to Government Code section 54957.6.
VG:Isc
S:\COUNCIL\CI Sess\Admins\09-10\6-30-IOLaborNeg.doc
A
ADMINISTRATIVE REPORT
MEETING DATE: June 30, 2010 AGENDA SECTION: befevvM Business
ITEM: 14
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD
DATE: June 22, 2010 CITY ATTORNEY
CITY MANAGER &
SUBJECT: Resolution Setting Priorities for Filing Written Arguments Regarding a City Measure
RECOMMENDATION: Council determination.
BACKGROUND:
At the June 9, 2010 regular City Council meeting, City Council authorized submission of a measure
relating to pension benefits for new sworn public safety employees to the voters at the November
General Election. Resolution No. 072-10 authorized the City Clerk to submit said measure to the
Board of Supervisors and County Elections Department of the County of Kern at the November
General Election.
Argument in Support of Measure
The City Council has preference and priority to file a written argument in support of the measure.
The attached Resolution authorizes the City Council or designated members of the City Council to
file a written argument.
If Council does not want to file a written argument for the measure, any individual voter who is
eligible to vote on the measure, a bona fide association of citizens, or any combination of voters
and associations may file a written argument in support of the measure. Any argument shall not
exceed 300 words in length.
The deadline to file arguments for or against the measure is July 14, 2010.
Rebuttal Arauments
If the Elections Official receives an argument against the measure, the author(s) of the argument
may prepare a rebuttal argument or authorize in writing any other person to prepare, submit, or
sign and submit a rebuttal argument in response. This means that if Council decides to file a
written argument in support of the measure and there is a written argument against the measure,
Council may draft a rebuttal argument or it may authorize another person or group to do so. A
rebuttal argument may not exceed 250 words.
The deadline to file rebuttal arguments is July 26, 2010.
June 22, 2010, 3:24PM
SAC01JNCILWdmins\09-10 AdminsWovBallot_Argument in Support.doc
ADMINISTRATIVE REPORT
The purpose of tonight's discussion is for Council to determine whether it will file a written argument
or designate certain member(s) of Council to file a written argument. If Council decides to file a
written argument in support of the measure, Council will have an option either tonight or at its next
City Council meeting to determine whether to file a rebuttal argument or authorize another person
or group to draft it.
VG:Isc
June 22, 2010, 3:24PM
S:\000NCIL\Admins\09-10 Admins%ovBallot_Argument in Support.doc
BA,K'
r
ADMINISTRATIVE REPORT
IF0
I MEETING DATE: June 30, 2010 AGENDA SECTION: Deferred Business
ITEM: 14 , h .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Jim Eggert, Planning Director
June 11, 2010
General Plan Amendment/Zone Change 09-0263 (Stockdale Ranch)(Ward 4, upon
annexation)
McIntosh & Associates, representing Castle & Cooke California, Inc. and Bolthouse
Properties, LLC, the property owners, has applied for a General Plan Amendment,
Circulation Element Amendment, Western Rosedale Trails Plan Amendment, and
Zone Change on approximately 564± acres generally located south of Stockdale
Highway, north of the Cross Valley Canal, west of the City limits at Claudia Autumn
Drive, and east of the future extension of Nord Avenue.
1. Resolution making findings approving and certifying the Final Environmental
Impact Report (EIR) for General Plan Amendment/Zone Change No. 09-0263.
2. Resolution adopting the general plan amendment changing the Land Use
Element designations from ER (Estate Residential), UER (Urban Estate
Residential), GC (General Commercial), and SR (Suburban Residential) to LR
(Low Density Residential), HR (High Density Residential), LMR (Low Medium
Density Residential), HMR (High Medium Density Residential), GC (General
Commercial), OC (Office Commercial), OS-P (Parks and Recreation
Facilities), R-MP (Mineral Petroleum and Minimum 5-acre Parcel / Drill Site),
changing the Circulation Element, and changing the Western Rosedale Trails
Plan as depicted in Exhibit B attached to the resolution.
3. First reading of ordinance amending Title 17 of Municipal Code and official
Zoning Maps from A (Agriculture) to R-1 (One Family Dwelling), R-2 (Limited
Multiple Family Dwelling), R-3 (Multiple Family Dwelling), C-1 (Neighborhood
Commercial), C-2 (Regional Commercial), C-O/PCD (Administrative and
Professional Office/Planned Commercial Development), OS (Open Space),
and. DI (Drilling Island) zones as depicted in Exhibit B attached to the
resolution.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
KtGVMMtNVATKQN:
Staff recommends adoption of a resolution certifying the Final EIR, adoption of a resolution
approving the proposed general plan amendments to the land use, circulation, and trails plan,
and first reading of the ordinance.
ADMINISTRATIVE REPORT Page 2
BACKGROUND:
The City Council opened the public hearing for this Item on May 5, 2010, continued the project to
the meeting of May 19, 2010, then continued It again to the meeting of June 9, 2010, and finally,
continued the matter to the meeting of June 30, 2010. The last continuance was to allow time to
respond to the Sierra Club's comments by the applicant, which are Included in this packet. The
Kern County Administrative Office has withdrawn their previous comments for additional fiscal
mitigation.
The project would allow for approximately 3,583 residential dwelling units on approximately
370.85 acres and a total of 941,700 square feet of general commercial and business park uses on
approximately 69.02 acres. Roughly 665,200 square feet of the business park Is proposed for the
OC (Office Commercial) land use designation on 43.63 acres. Tenant spaces in the business park
would be flexible and would lend Itself to a variety of office uses. The remaining 25.39 acres
would consist of 276,500 square feet of general commercial uses. Approximately 20 acres of land
will be reserved for OS-P (Open Space - Parks). The Project also includes the relocation of
collector and local roadways, and a multi-use trail alignment to parallel the south side of Claudia
Autumn Drive. An area located In the southeastern portion of the proposed Project site (with an
existing water pump station facility) is owned and operated by the Kern County Water Agency,
and is part of the Agency's Cross Valley Canal property. This area is not proposed for
amendment or zone change, but will be Included in the annexation.
The Circulation Element Amendment will result in the realignment of Heath Road between
Stockdale Highway and Claudia Autumn Drive, the deletion of Heath Road between Claudia
Autumn Drive and the south line of Section 4; the realignment of Wegis Road and continuation to
Claudia Autumn Drive, the deletion of Wegis Road between Claudia Autumn Drive and the south
line of Section 4; the amendment of Claudia Autumn Drive from a local to a collector south of
Stockdale Highway, the establishment of a specific plan line along Claudia Autumn Drive south
of Stockdale Highway; the deletion of Nord Avenue, as. an arterial, between the proposed
Westside Parkway and south line of Section 4, the deletion of an unnamed collector road north-
south mid-section line of Section 3 south of Stockdale Highway and east of Claudia Autumn
Drive; and the deletion of an unnamed collector north-south line in Section 3 south of Stockdale
Highway as depicted on Exhibit B. The bike route along Heath Road will also be re-aligned on
the Bikeway Master Plan that is part of the Circulation Element for the Metropolitan Bakersfield
General Plan.
The Project Includes an amendment to the Western Rosedale Trails Plan to create a combination
equestrian/multi-use trail to be located along the east side of Nord Avenue (south of Claudia
Autumn Drive), along the south side of Claudia Autumn Drive to Wegis Avenue, and along the
east side of Wegis Avenue to Stockdale Highway. The proposed trails will be installed when
development occurs and will be dedicated to the City of Bakersfield and be maintained by the
City/NOR Recreation and Parks District.
The Project also Includes a zone change from A (Exclusive Agriculture) to R-1 (One Family
Dwelling), R-2 (Limited Multiple Family Dwelling; 1 unit/2,500 sq. ft.), R-3 (Limited Multiple Family
Dwelling; 1 unit/1,250 sq. ft.), C-1 (Neighborhood Commercial), C-2 (Regional Commercial), C-
O/PCD (Administrative and Professional Office/Planned Commercial Development), and DI
ADMINISTRATIVE REPORT Page3
The California Environmental Quality Act (CEQA) requirements have been followed by staff and
the Planning Commission for the project. Staff conducted an initial study and it was determined
that the project could have a significant environmental effect, Therefore, in accordance with
CEQA, an EIR was prepared, The Planning Commission and staff conducted several hearings on
the EIR Including a public scoping meeting on August 13, 2009, an adequacy hearing to receive
comments on the Draft EIR on December 17, 2009, and a hearing on the Final EIR on March 18,
2010 and April 1, 2010. The Final EIR was recommended for certification by the Planning
Commission on April 1, 2010.
The Planning Commission conducted a public hearing on this general plan
amendment/circulation element amendment/Western Rosedale Trails Plan amendment/zone
change on April 1, 2010, and recommended approval to the City Council. At the March 18, 2010
Planning Commission hearing Mr. Gordon Nipp, representing the Sierra Club, opposed the
request, Mr. Nipp stated comments regarding air quality, farmland conversion, global warming
analysis, and traffic impacts for this project, The responses to Mr. Nipp's comments have been
Included in the record.
Mitigation measures recommended as part of project approval address land use and relevant
planning; agriculture; public health and safety; aesthetics, light and glare; traffic and circulation;
noise; air quality; biological resources; cultural resources; public services and utilities; geologic
and seismic hazards; hydrology and water quality; and mineral resources. The Impacts to urban
decay were found to be less than significant and did not require mitigation measures. The
applicant agreed to all conditions and mitigation for the project,
Despite compliance with local ordinances, state laws, mitigation measures incorporated Into the
project as conditions of approval, and construction in accordance with the uniform building
codes, cumulative traffic/circulation and noise Impacts would remain significant. Staff and the
Planning Commission recommend certification of the Final EIR and accompanying mitigation
monitoring and reporting program, the adoption of CEQA findings, and a statement of overriding
considerations pursuant to State CEQA Guidelines Sections 15091 and 15093.
M0\SADebbie\Admin FEIR 1st reading-June 30.doc
9 ADMINISTRATIVE REPORT
MEETING DATE: June 30, 2010 AGENDA SECTION: Deferred Business
ITEM: 14c.
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: June 25, 2010
SUBJECT: Fiscal Year 2010-11 Budget:
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
1. Resolution Approving and Adopting the Operating and Capital Improvement
Budgets for the City of Bakersfield, California for the Fiscal Year 2010-11.
2. Resolution Approving and Adopting the Operating and Capital Improvement
Budgets for the Bakersfield Redevelopment Agency for the Fiscal Year 2010-11.
3. Resolution Establishing the City of Bakersfield Appropriations Limit for Fiscal Year
2010-11.
RECOMMENDATION:
Staff recommends adoption of the resolutions.
BACKGROUND:
Attached are the resolutions adopting the Fiscal Year 2010-11 City of Bakersfield and
Bakersfield Redevelopment Agency Operating and Capital Improvement Budgets which
total $437,128,966.
The proposed budgets reflect the funding of the City's operating cost and the funding of
various capital improvements, including street and road resurfacing, park and recreation
facilities, and improvements to other City-owned facilities for the 2010-11 Fiscal Year.
The City of Bakersfield budgets total $418,642,776 with the Operating Budget, including
transfers, totaling $340,606,191 and the Capital Improvement Budget totaling $78,036,585.
The Bakersfield Redevelopment Agency budgets total $18,486,190. The Capital
Improvement Program for FY 2010-11 does not contain any projects for the Bakersfield
Redevelopment Agency.
Attached to this Report is a memorandum prepared in response to a request by
Councilmember Hanson for alternates to one part of the budget. In response to that
communication Councilmember Hanson requested that staff locate enough one-time
money to delay the reduction in Fire Department staffing for up to three months. The
AT:rk
S:\10-11 BUDPRO\Budget Presentations\Admin Reports\Budget Adoption\10-11 Budget Adoption Admin - 062510.docx
ADMINISTRATIVE REPORT
Page 2
purpose of the delay would either be to: (a) negotiate staffing reductions which would
not result in the closure of Fire Station No. 14, or (b) to conclude the collective bargaining
process so that City Council could unilaterally implement the Fire Chief's preferred
alternate which does not involve a station closure.
This request uses one-time monies as a temporary bridge and reduces long-term costs to
be in line with long term revenues and staff is comfortable with amending it into the
proposed budget.
A source of one-time monies is available due to better than expected experience
resulting in a slightly higher year-end balance in the Self-Insurance Fund than had been
projected in the amount of $222,000.
Also attached is a recapitulation of questions and responses that have been raised during
the budget process.
The proposed Operating and Capital Improvement Program budgets reflect technical
changes, as outlined in Exhibit "B" attached and explained below, from the Fiscal Year
2010-11 Proposed Budget presented to the City Council on May 5, 2010.
Of the above-referenced technical changes, four are reflected in the City's Operating
Budget and one is reflected in the City's Capital Improvement Program budget as follows:
First, the proposed budget presented on May 5, 2010 included the deletion of the vacant
Human Resources Manager position. It has since been determined that it will be
necessary to hire a Human Resources Manager. A position in Human Resources that will
become vacant due to a retirement, which was not previously anticipated to occur, will
facilitate this action.
Impact: Allows for the hiring of a Human Resources Manager by deleting a different
position upon retirement from the personnel compliment. This technical change does not
include additional General Fund appropriations to the Human Resources Operating
Budget.
Second, a recent audit conducted by the California Environmental Protection Agency of
the Fire Department's Certified Unified Program Agency (CUPA) program identified the
need to create a separate fund with accounting controls to account for CUPA revenues
and expenditures. A separate "CUPA" fund has been created to account for all of the
appropriations previously budgeted in the General Fund.
Impact: This technical change reduces General Fund appropriations in the amount of
$661,736 and increases CUPA Fund appropriations in the amount of $831,136. The
appropriations in the CUPA Fund are larger than those that were to be budgeted in the
General Fund as they will account for CUPA revenues and expenditures, as well as
reimbursements to the General Fund for activities performed that support CUPA program
activities.
ADMINISTRATIVE REPORT
Page 3
Third, it has been determined that it will be necessary to reinstate the Water Resources
Director position that was previously deleted in FY 2008-09.
Im act: Addition of one position to the personnel compliment and appropriations to the
Water Resources Department's Agriculture Water and Domestic Water funds. It is
important to note this technical change does not include General Fund monies.
Fourth, Per Councilmember Hanson's request, as outlined above, an appropriation in the
Fire Department's overtime budget in the General Fund has been increased. An
appropriation in the Self-Insurance Fund, for a transfer out as the one-time funding source
that will cover the increase in the Fire Department's budget, has also been increased.
Impact: This technical change increases General Fund appropriations in the amount of
$222,000 and Self-Insurance Fund appropriations in the amount of $222,000. The transfer
out from the Self-Insurance Fund of this one-time funding source will cover the increase in
the General Fund.
Fifth, the California Transportation Commission recently approved the allocation of $24
million in funding for Phase 4 of the Westside Parkway project. An appropriation of $24
million has been added in the Capital Improvement Program budget to the Westside
Parkway Fund for the Westside Parkway Phase 4 Project (T9WP40).
The resolution adopting the Fiscal Year 2010-11 Appropriations Limit of $273,178,512 is also
included with this Administrative Report for Council consideration and adoption as
required by State law. The City's appropriations which are subject to the limit total
$113,199,024. Therefore, the proposed appropriations are significantly below the
maximum limit allowed by State law.
It is important to note that as of the date of this report, the State budget was not adopted
by the statutorily required deadline. Therefore, the City's budget as proposed will likely be
subject to change as the State may consider a number of actions which will impact the
City including the possible capture of Gas Tax and Proposition 42 funds which are
dedicated to our street resurfacing/reconstruction program. The State also often
considers reducing Booking Fee reimbursements and COPS funding. Though there are
currently no proposals of this nature being considered, staff will continue to monitor the
Legislature's discussions in order to prepare for any adjustments to the City's budget once
the State budget is adopted.
7
B
A
K
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R
S
F
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L
D
CITY CLERK'S OFFICE
MEMORANDUM
June 30, 2010
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: ROBERTA GAFFORD, CITY CLERK.'
SUBJECT: COUNCIL MEETING JUNE 30, 2010
DEFERRED BUSINESS AGENDA ITEM 14. c.
Attached is the call log and correspondence received regarding closure of Fire Station
14 that reflects the following:
In favor /F Opposed
Attachment
Telephone Call Log
Closure of Fire Station 14
NAME
PHONE
SUPPORT
OPPOSE
UNKNOWN
Debra Mapes
(661)665-2769
X
Tiffany Gray
(661)378-2841
X
Christy King
(661)633-8871
X
Casey Olson
(661)665-9493
X
Gina Kirkland
(661)665-8012
X
Michael Regan
(661)664-7917
X
Maria Perez
(661)664-0381
X
Jeff Lucas,
(661)979-2379
X
26 lio Noriega
(661)664-5733
X
Brad Lamb
(661)412-7523
X
Balray Gill
(661)664-8160
X
Sandra Arod
(661)664-8860
X
Sherry Jauch
10407 Lite Court
X
Jaime Kerry
(661)664-0149
X
Terry Field
(661)664-1569
X
June 22, 2010
1 0 JUN, 24 P11 3: 23
LAt{tet-{t_i.ii ( ;li CLERK
City Council Members
1501 Truxtun Ave.
Bakersfield, CA 93301
Dear Members of the Bakersfield City Council,
This letter is to ask you to reconsider closing the fire station on Mountain Ridge
Rd. and Harris. The reasons for keeping the fire station working are the same reasons for
building the station. Some reasons for continuing to have a working fire station in this
area are, I believe, 1) The population of the southwest area will continue to grow; 2) We
need to have quick response teams in order to save lives and homes; 3) The proximity of
the station is close to the Taft Highway, I-5, and Hwy. 43 in case of emergencies; 4) The
firemen respond even when the call is for an ambulance; and 5) The loss of peace of mind
knowing that something like a fire station that we know is available and rely on in our
minds, even though we may have never needed the help (yet), is disturbing.
One of our city government's first responsibilities is the safety of it's citizens.
~hw Please do not close this fire station. The placement of fire stations in the different
locations in and around Bakersfield helps to make this a safe city in which to live and
work.
Thank you for your consideration.
Sincerely, - I "
r
Mrs. Betty o Bozarth
9200 Coney Island Drive
Bakersfield, CA 93311
Page 1 of 1
City_Council - Fire Station closure
From: <colson228@hotmail.com>
To: <city_council@bakersfieldcity.us>
Date: 6/24/2010 3:58 PM
Subject: Fire Station closure
Dear City Council,
I am a resident in the Southwest and am concerned about the potential closure of our new firehouse. I have a
family with small children and quick response times are very important to me. Please strongly consider keeping
it open and keeping our community saferl
Casey Olson
file://CADocuments and Settings\rgafford\Local Settings\Temp\XPGrpWise\4C23808DCO... 6/30/2010
Page 1 of 1
Roberta Gafford - Fire station
From: Felicia Johnson <blondie.5000@yahoo.com>
To: <city_council@bakersfieldcity.us>, <admmgr@bakersfieldcity.us>
Date: 6/21/2010 2:51 PM
Subject: Fire station
Good afternoon,
I cannot tell you the disgust and concern I felt when I saw a sign by my local fire station located on
Mountain Vista and Harris that stated "Your fire station is on the chopping block".
I have a son who has been the Vice President of the Hall Ambulance Explored program for 2 years and a
member of the program for 3 years. My daughter was quick to follow in his footsteps and has been in
the same program for a year now. Both of my students are in the Medical Academy at Stockdale High
and are persuing a medical career.
The reason I mention the above in my concern is that in our home, we have a very heightened awareness
as to the unexpected tragedies that occur that change lives forever. We know that minutes matter in an
emergency.
Knowing that this newly constructed fire station is on the chopping block is tragic for our neighborhood.
Who cares about the park that was going to go in next to the station ...I get that being cut...but the station
itself..not okay.
I know how stressed the members of the council are and the pressures that you must be feeling with our
economic status being what it is. Cutting our law enforcement and emergency responders is not the way
to make a budget work.
To me this is a lot like cutting your homes flood insurance when you are in a designated flood zone to
save money. It seems like a good idea, what are the odds a flood will take out your home, right. Yeah
then the dam breaks and your home is 3 feet under water. Then what ...you end up regretting you
canceled your flood insurance policy. But it is too late, isn't it?
This is the regret we will have when we loose a loved one due to the extended time it takes for a fire
station to respond. No ones life should be at risk because of budget cuts. It is the governments
responsibility to the citizens they serve to put the safety of its citizens at the top of the "must have" list.
My husband and I where both at the ground breaking ceremony took place for the new station. The
speakers spoke to why this station was so important to our neighborhood.
IT IS STILL IMPORTANT TO OUR NEIGHBORHOOD.
We ask, respectfully, that you do not shut down our new station.
Mr. and Mrs. Patrick Johnson
10611 Villa Monterrey Dr.
Bakersfield, CA 93311
file://C:\Documents and Settings\rgafford\Local Settings\Temp\XPGrpWise\4C1F7C8BC... 6/21/2010
RESOLUTION NO.
A RESOLUTION APPROVING AND ADOPTING THE
OPERATING AND CAPITAL IMPROVEMENT BUDGETS FOR
THE CITY OF BAKERSFIELD, CALIFORNIA FOR THE FISCAL
YEAR 2010-11.
WHEREAS, in accordance with the Charter of the City of Bakersfield
and applicable ordinances, the City Manager of the City of Bakersfield has
heretofore presented to the City Council of said City the proposed Operating
and Capital Improvement budgets for the Fiscal Year 2010-11; and,
WHEREAS, the City Council has reviewed said proposed budgets for
the Fiscal Year 2010-11; and
WHEREAS, public hearings were held in the Council Chamber of the
City of Bakersfield on these budgets for the Fiscal Year 2010-11; and
WHEREAS, said City Council has now considered these proposed
budgets as so submitted and all evidence at said public hearing, with reference
thereto, and has now made all changes and amendments thereto which said
City Council up to this time desires to make therein; and
WHEREAS, the originals of said proposed budgets have now been
revised so as to reflect each and all of the amendments, changes and
modifications which the said City Council up to the time of the adoption of this
resolution believes should be made in said proposed budgets are submitted.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Bakersfield as follows:
1. That the Fiscal Year 2010-11 budgets total $418,642,776, as
reflected in Exhibits "A" and "B" attached hereto, with the Operating Budget
including transfers totaling $340,606,191, and the Capital Improvement Budget
totaling $78,036,585; and
2. That the originals of the proposed Operating and Capital
Improvement budgets for the City of Bakersfield, California, for the Fiscal Year
2010-11, as amended, shall be placed on file in the office of the City Clerk and
shall be open to public inspection; and
3. That said City Council of the City of Bakersfield does hereby
approve and adopt the proposed Operating and Capital Improvement
-1 -
budgets of the City of Bakersfield, California, for the Fiscal Year 2010-11, as
amended, as reflected in Exhibit "A" attached hereto, and the same are
incorporated herein by reference; and
4. That the said budgets for said Fiscal Year 2010-11 submitted, and
filed shall be the budgets for the City of Bakersfield, California, for said Fiscal
Year 2010-11; and
5. That the City Clerk shall certify to the adoption of this Resolution,
and henceforth and hereafter the some shall be in full force and effect.
----------000----------
-2 -
HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Council of the City of Bakersfield at a regular meeting thereof held on
by the following vote:
AYES:
COUNCILMEMBER CARSON, BENHAM, WEIR, COUCH, HANSON, SULLIVAN, SCRIVNER
NOES:
COUNCILMEMBER
ABSTAIN:
COUNCILMEMBER
ABSENT:
COUNCILMEMBER
CITY CLERK and Ex Officio Clerk of the
Council of the City of Bakersfield
APPROVED
HARVEY L. HALL
MAYOR of the City of Bakersfield
APPROVED as to form:
VIRGINIA GENNARO
City Attorney
By
JOSHUA H. RUDNICK
Deputy City Attorney
RK
10-1 1 Operating-CIP Resolution - 062510.doc
June 25, 2010
Attachment
Exhibits "A" and "B"
-3 -
CITY OF BAKERSFIELD
FISCAL YEAR 2010-11
DEPARTMENTAL APPROPRIATIONS BY FUND Exhibit "A"
Rabobank & ED/CD and Non-
General Police Fire Public Works Water Recreation Development Departmental Total
Government Resources Includes
and Parks Services
Transfers
Budget Summary
Operating Budgets
City of Bakersfield $ 23,835,446 $ 65,562,276 $ 30,467,268 $ 94,091,458 $ 21,608,944 $ 22,374,683 $ 11,128,279 $ 71,537,837 $ 340,606,191
Bakersfield Redev. Agency - 2,369,851 16,116,339 18,486,190
Total Operating $ 23,835,446 $ 65,562,276 $ 30,467,268 $ 94,091,458 $ 21,608,944 $ 22,374,683 $ 13,498,130 $ 87,654,176 $ 359,092,381
Capital Improvements
City of Bakersfield $ - $ - $ - $ 72,683,501 $ 5,190,000 $ 163,084 $ - $ - $ 78,036,585
Bakersfield Redev. Agency - -
Total Capital Improvements $ - $ - $ - $ 72,683,501 $ 5,190,000 $ 163,084 $ - $ - $ 78,036,585
Total Appropriations $ 23,835,446 $ 65,562,276 $ 30,467,268 $ 166,774,959 $ 26,798,944 $ 22,537,767 $ 13,498,130 $ 87,654,176 $ 437,128,966
CITY OF BAKERSFIELD
FISCAL YEAR 2010-11
DEPARTMENTAL APPROPRIATIONS BY FUND Exhibit "A"
City of Bakersfield
Operatina Budaet
Rabobank L ED/CD and Non-
General Police Fire Public Works Water Recreation Development Departmental Total
Government Resources and Parks Services Includes
Transfers
41-91103
ARRA Federal Stimulus
1,437,120
1 437,120
Assessment Districts
287,500
_
4 38-3, 7 4
725,874
1409,796
CUPA
-
831,136
831,136
W
e~ ~ tines -
.:'r
1?
+SFf11
_
707_7
29
Domestic Water
-
16,817851
914,240
17,732,091
-
-
,.'y
,
Gas Tax
457,162
-
4,457,162
oil"
ON
go
r- $!~,}57e
T,fi3?4
I1.3
163±4264
HOME Program
-
195,784
1.795,784
AWX2
Parking Lots/Structures
101,217
101,217
Self Insurance
9,915,688
_
1,222,000
11,137,688
Traffic Safety
-
474,030
20 DDO
1,674,030
:`9s3
~y
Transportation Development
-
358,873
14,000,000
14,358,873
WwObw -011 0W
Wastewater Treatment Plant
-
11,406,050
27,175,025
38,581,075
Total Operating
$ 23,835,446
$ 65,562,276 $ 30,467,268 $ 94,091,458 $
21,608,944 $ 22,374,683
$ 11,128,279
$ 71,537,837
$ 340,606,191
CITY OF BAKERSFIELD
FISCAL YEAR 2010-11
DEPARTMENTAL APPROPRIATIONS BY FUND Exhibit "A"
Rabobank L ED/CD and Non-
General Police Fire Public Works Water Recreation Development Departmental Total
Government Resources Includes
and Parks Services
Transfers
City of Bakersfield
Capital Improvements
$
Aviation
258,000
258,000
Community Dev. Block Grant
-
1,631,401 163,084
1,794,485
Federal Transportation
-
2,260,261
2,260,261
I*Wr
Refuse Collection
-
475,000
475,000
TDF TRIP Local Match
12,435,160
12,435,160
Wastewater Treatment Plant
-
5,520,000
5,520,000
Total Capital Improvements $
- $ - $ -
$ 72,683,501 $ 5,190,000 $ 163,084 $
- $ - $ 78,036,585
Total City of Bakersfield $ 23,835,446 $ 65,562,276 $ 30,467,268 $ 166,774,959 $ 26,798,944 $ 22,537,767 $ 11,128,279 $ 71,537,837 $ 418,642,776
CITY OF BAKERSFIELD
FISCAL YEAR 2010-11
DEPARTMENTAL APPROPRIATIONS BY FUND
Bakersfield Redevelopment Agency
Operating Budget
k
Old Town Kern Pioneer -
2531975
746, X54 1,116,661 1 962,915
"634, z3*106
3,123.584
Housing
Old Town Kern Pioneer
317, H 17 ( 727,817
Debt Service
4,676,143 4;576,143
Old Town Kern Pioneer - 1.346,061 1,346,061
p se ~r
Total Operating $ - $ - $ - $ - $ - $ - $ 2,369,851 $ 16,116,339 $ 18,486,190
Capital Improvements
_ rt
Old Town Kern Pioneer -
Total Capital Improvements $
Exhibit "A„
Rabobank & ED/CD and Non-
General Police Fire Public Works Water Recreation Development Departmental Total
Government Resources and Parks Services Includes
Transfers
Total BRDA $ - $ $ - $ - $ - $ - $ 2,369,851 $ 16,116,339 $ 18,486,190
Exhibit "B"
PROPOSED FY 2010-11 BUDGET
FUND
PROJECT
CITY OF BA
KERSFIELD
REDEVELOPM
ENT AGENCY
CHANGES AS OF JUNE 25, 2010
OPERATING
C.I.P.
OPERATING
C.I.P.
TOTAL
PROPOSED BUDGET MAY 5, 2010
$ 339,873,791
$ 54,036,585
$ 18,486,190
$ -
$ 412,396,566
Executive:
1. Eliminate HR Analyst position in-lieu of HR
011
N/A
0
0
0
0
-
Manager position.
Fire:
2.a Shift of expenditures for the Fire Prevention
011
N/A
(661,736)
0
0
0
(661,736)
Division in the Fire Department from the General
Fund (011) to the new CUPA Fund (174) in order to
comply with the latest CalEPA audit rep ort.
2.b Shift of expenditures for the Fire Prevention
174
N/A
831,136
0
0
0
831,136
Division in the Fire Department from the General
Fund (011) to the new CUPA Fund (174) in order to
comply with the latest CaIEPA audit report. Also
reflects addition of funds budgeted to reimburse
the General Fund for activities performed to
support CUPA activities.
3.a Increased appropriation in Fire Suppression's
011
N/A
222,000
0
0
0
222,000
overtime budget per Councilmember request to
allow for delay of implementation of budget option
relative to the Fire Department
Non-Departmental:
3.b Increase transfer out from Self-Insurance Fund as
521
N/A
222,000
0
0
0
222,000
the funding source for the increase to the Fire
Department overtime budget
Water Resources:
4.a Reinstatement of Water Resources Director
431
N/A
59,500
0
0
0
59,500
position. Funding to be split 50/50 between
Agriculture and Domestic Funds.
4.b Reinstatement of Water Resources Director
441
N/A
59,500
0
0
0
59,500
position. Funding to be split 50/50 between
Agriculture and Domestic Funds.
Capital Improvement Program:
5. Westside Parkway Phase 4 - State funding
123
T9WP40
0
24,000,000
0
0
24,000,000
authorized
Subtotal of Proposed Amendments
$ 732,400
$ 24,000,000
$ -
$ -
$ 24,732,400
PROPOSED BUDGET JUNE 25, 2010
$ 340,606,191
$ 78,036,585
$ 18,486,190
$ -
$ 437,128,966
RESOLUTION NO.
A RESOLUTION APPROVING AND ADOPTING THE
OPERATING AND CAPITAL IMPROVEMENT BUDGETS FOR
THE BAKERSFIELD REDEVELOPMENT AGENCY FOR THE
FISCAL YEAR 2010-11.
WHEREAS, in accordance with the Charter of the City of Bakersfield
and applicable ordinances, the City Manager of the City of Bakersfield has
heretofore presented to the City Council of said City the proposed Operating
and Capital Improvement budgets for the Bakersfield Redevelopment Agency
for the Fiscal Year 2010-11; and,
WHEREAS, the City Council has reviewed said proposed budgets for
the Fiscal Year 2010-11; and
WHEREAS, public hearings were held in the Council Chamber of the
City of Bakersfield on these budgets for the Fiscal Year 2010-11; and
WHEREAS, said City Council has now considered these proposed
budgets as so submitted and all evidence at said public hearing, with reference
thereto, and has now made all changes and amendments thereto which said
City Council up to this time desires to make therein; and
WHEREAS, the originals of said proposed budgets have now been
revised so as to reflect each and all of the amendments, changes and
modifications which the said City Council up to the time of the adoption of this
resolution believes should be made in said proposed budgets are submitted.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Bakersfield as follows:
1. That the Fiscal Year 2010-11 Bakersfield Redevelopment Agency
Budgets total $18,486,190 with the Operating Budget totaling $18,486,190, and
the Capital Improvement Budget totaling $0; and
2. That the originals of the proposed Operating and Capital
Improvement budgets for the Bakersfield Redevelopment Agency for the Fiscal
Year 2010-11, as amended, shall be placed on file in the office of the City Clerk
and shall be open to public inspection; and
3. That said City Council of the City of Bakersfield does hereby
approve and adopt the proposed Operating and Capital Improvement
-1 -
budgets for the Bakersfield Redevelopment Agency for the Fiscal Year 2010-11
as reflected in Exhibit "A", attached hereto and the same are incorporated
herein by reference; and
4. That the said budgets for said Fiscal Year 2010-11 submitted, and
filed shall be the budgets for the Bakersfield Redevelopment Agency of the City
of Bakersfield, California, for said Fiscal Year 2010-11; and
5. That the City Clerk shall certify to the adoption of this
Resolution, and henceforth and hereafter the same shall be in full force and
effect.
----------000----------
-2 -
HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Council of the City of Bakersfield at a regular meeting thereof held on
, by the following vote:
AYES:
COUNCILMEMBER CARSON, BENHAM, WEIR, COUCH, HANSON, SULLIVAN, SCRIVNER
NOES:
COUNCILMEMBER
ABSTAIN:
COUNCILMEMBER
ABSENT:
COUNCILMEMBER
CITY CLERK and Ex Officio Clerk of the
Council of the City of Bakersfield
APPROVED
By
HARVEY L. HALL
MAYOR of the City of Bakersfield
APPROVED as to form:
VIRGINIA GENNARO
City Attorney
By
JOSHUA H. RUDNICK
Deputy City Attorney
RK
10-11 BRDA Operating-CIP Resolution -062510.doc
June 25, 2010
Attachment
Exhibit "A"
-3 -
CITY OF BAKERSFIELD
FISCAL YEAR 2010-11
DEPARTMENTAL APPROPRIATIONS BY FUND Exhibit "A"
General Water Rabobank b ED/CD and Non-
Government Police Fire Public Works Resources Recreation Development Departmental Includes Total
and Parks Services
Transfers
Budget Summary
Operating Budgets
City of Bakersfield $ 23,835,446 $ 65,562,276 $ 30,467,268 $ 94,091,458 $ 21,608,944 $ 22,374,683 $ 11,128,279 $ 71,537,837 $ 340,606,191
Bakersfield Redev. Agency - 2,369,851 16,116,339 18,486,190
Total Operating $ 23,835,446 $ 65,562,276 $ 30,467,268 $ 94,091,458 $ 21,608,944 $ 22,374,683 $ 13,498,130 $ 87,654,176 $ 359,092,381
Capital Improvements
City of Bakersfield $ - $ - $ - $ 72,683,501 $ 5,190,000 $ 163,084 $ - $ - $ 78,036,585
Bakersfield Redev. Agency - -
Total Capital Improvements $ - $ - $ - $ 72,683,501 $ 5,190,000 $ 163,084 $ - $ - $ 78,036,585
Total Appropriations $ 23,835,446 $ 65,562,276 $ 30,467,268 $ 166,774,959 $ 26,798,944 $ 22,537,767 $ 13,498,130 $ 87,654,176 $ 437,128,966
CITY OF BAKERSFIELD
FISCAL YEAR 2010-11
DEPARTMENTAL APPROPRIATIONS BY FUND Exhibit "A"
City of Bakersfield
Rabobank & ED/CD and Non-
General Police Fire Public Works Water Recreation Development Departmental Total
Government Resources and Parks Services Includes
Transfers
Operating Budget
4,791,093
ARRA Federal Stimulus
1,437,120
1,437,120
2 -148
Assessment Districts
287,500
7,438,374
7,725,874
CUPA
831,136
831,136
i
474
4 .
w-
3
.
Domestic Water
-
16,81 7,851
914,240
17,732,091
Gas Tax
-
4,457,1 62
4,457,162
09
NOW
264
HOME Program
-
1195,7R4
- t
1795,784
Wes:
Parking Lots/Structures
101,217
101,217
Self Insurance
9,915,688
1 222 000
1 1,137,688
-
Traffic Safety
474,030
1 200 000
1 674,030
Transportation Development
-
358 873
14,000,(~o0
14 -i58,873
,740
Wastewater Treatment Plant
-
11,406,050
27,175,025
38,581,075
Total Operating
$ 23,835,446
$ 65,562,276 $ 30,467,268 $ 94,091,458 $ 21,608,944 $ 22,374,683
$ 11,128,279 $
71,537,837
$ 340,606,191
CITY OF BAKERSFIELD
. FISCAL YEAR 2010-11
DEPARTMENTAL APPROPRIATIONS BY FUND Exhibit „A„
Rabobank & ED/CD and Non-
General Police Fire Public Works Water Recreation Development Departmental Total
Government Resources Includes
and Parks Services
Transfers
City of Bakersfield
Capital Improvements
Aviation
- 258,000
258,000
Community Dev. Block Grant
- 1,631,401 163,(>84
1,794,485
r s -
4
SAM
MID
Federal Transportation
- 2,260,261
2,260,261
45
Refuse Collection
- 475,000
475,000
TDF TRIP Local Match
- 12,435,160
12,435,160
Wastewater Treatment Plant
- 5,520,000
5,520,000
Total Capital Improvements $
- $ - $ - $ 72,683,501 $ 5,190,000 $ 163,084
$ - $
- $ 78,036,585
Total City of Bakersfield $ 23,835,446 $ 65,562,276 $ 30,467,268 $ 166,774,959 $ 26,798,944 $ 22,537,767 $ 11,128,279 $ 71,537,837 $ 418,642,776
CITY OF BAKERSFIELD
FISCAL YEAR 2010-11
DEPARTMENTAL APPROPRIATIONS BY FUND Exhibit "A"
Rabobank & ED/CD and Non-
Gov General Police Fire Public Works Water Recreation Development Departmental Total
emment Resources Includes
and Parks Services
Bokersfreld Redevelopment Agency Transfers
Operatina Budaet
r
.'F~~`N.~ 1~r .,yf, '~Lii'T • •r. ~x... 5-. 2.1511984 ~y
Old Town Kern Pioneer -
2, 54 1 716,661 1,962,915 ~095 3;12%584
low
Housing
s 63ft 300
Old Town Kern Pioneer - 311,817 350,000 j72.7~,817
wow~gffxw mg
Debt Service
4,'$1&143 4.576,143
Old Town Kern Pioneer 1,346,061 1,346,061
2,55
Total Operating $ - $ - $ - $ - $ - $ - $ 2,369,851 $ 16,116,339 $ 18,486,190
Capital Improvements
Old Town Kern Pioneer
a
~ 'it
Total Capital Improvements $
Total BRDA $ - $ - $ - $ - $ - $ - $ 2,369,851 $ 16,116,339 $ 18,486,190
RESOLUTION NO.
A RESOLUTION ESTABLISHING THE CITY OF BAKERSFIELD
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2010-11.
WHEREAS, Section 7910 of the California Government Code
provides that each year the governing body of each local jurisdiction shall, by
resolution, establish its appropriations limit at a regularly scheduled meeting; and
WHEREAS, any judicial action or challenge for the 2010-11 fiscal year
shall be commenced within 45 days of the effective date of this Resolution.
WHEREAS, the City Council of the City of Bakersfield selects the per
capita personal income and the population change as growth factors in
computing the 2010-11 appropriation limit.
NOW, THEREFORE, the City Council of the City of Bakersfield does
hereby set the appropriations limit for fiscal year 2010-11 as $273,178,512.
Documentation used in the determination of the appropriations limit is available
to the public at the City Manager's Office, City Hall North, 1600 Truxtun Avenue,
Bakersfield, California.
000
-1 -
HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Council of the City of Bakersfield at a regular meeting thereof held on
, by the following vote:
AYES:
COUNCILMEMBER CARSON, BENHAM, WEIR, COUCH, HANSON, SULLIVAN, SCRIVNER
NOES:
COUNCILMEMBER
ABSTAIN:
COUNCILMEMBER
ABSENT:
COUNCILMEMBER
CITY CLERK and Ex Officio Clerk of the
Council of the City of Bakersfield
APPROVED
By
HARVEY L. HALL
MAYOR of the City of Bakersfield
APPROVED as to form:
VIRGINIA GENNARO
City Attorney
By
JOSHUA H. RUDNICK
Deputy City Attorney
RK
10-11 Gann Appropriations Limit Resolution - 062510.doc
June 25, 2010
-2 -
APPROPRIATIONS LINT PURSUANT TO STATE CONSTITUTION ARTICLE XIIIB - CITY OF BAKERSFIELD-- EXHIBIT 1
PROPOSED FISCAL YEAR 2009-10
01-02
02-03
03-04
04-05
05-06
06-07
07-08
08-09
09-10
10-11
Base Year Appropriations Limit
$144,080,859
$159,150,723
$163,438,013
$174,261,982
$189,173,478
$209,946,794
$229,681,910
$249,728,547
$266,206,944
$274,091,361
Adjustment Factors:
1. Cal. per capita personal income
adjustment limit
1.0782
0.9873
1.0231
1.0328
1.0526
1.0396
1.0442
1.0429
1.0062
0.9746
SUBTOTAL
$155,347,982
$157,129,509
$167,213,431
$179,977,775
$199,124,003
$218,260,687
$239,833,850
$260,441,902
$267,857,427
$267,129,441
2. Population Change Ratio
1.0155
1.0313
1.0331
1.0413
1.0468
1.0469
1.0345
1.0182
1.0187
1.0160
3. Booking fees/property tax admin fees`
$1,394,847 (b)
$1,390,350 (c)
$1,513,787 (d)
$1,762,621 (e)
$1,503,787 (f)
$1,184,797 (g)
$1,620,429 (h)
$1,025,000 (i
) $1,225,000 0)
$1.775,000 (k)
Appropriations limit for fiscal year
$159,150,723
$163,438,013
$174,261,982
$189,173,478
$209,946,794
$229,681,910
$249,728,547
$266,206,944
$274,091,361
$273,178,512
(a) booking fees are estimated at $812,353 and property tax admin. fees are estimated at $400,000 for FY 00-01
(b) booking fees are estimated at $844,847 and property tax admin. fees are estimated at $550,000 for FY 01-02
(c) booking fees are estimated at $878,650 and property tax admin. fees are estimated at $511,700 for FY 02-03
(d) booking fees are estimated at $913,787 and property tax admin. fees are estimated at $600,000 for FY 03-04
(e) booking fees are estimated at $1,155,621 and property tax admin. fees are estimated at $607,000 for FY 04-05
(f) booking fees are estimated at $913,787 and property tax admin. fees are estimated at $590,000 for FY 05-06
(g) booking fees are estimated at $634,797 and property tax admin. fees are estimated at $550,000 for FY 06-07
(h) booking fees are estimated at $1,080,429 and property tax admin. fees are estimated at $540,000 for FY 07-08
(i) booking fees are estimated at $450,000 and property tax admin. fees are estimated at $575,000 for FY 08-09
(j) booking fees are estimated at $575,000 and property tax admin. fees are estimated at $650,000 for FY 09-10
(k) booking fees are estimated at $575,000 and property tax admin. fees are estimated at $1,200,000 for FY 10-11
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OFFICE OF THE CITY MANAGER
MEMORANDUM
June 18, 2010
TO: Honorable Mayor and City Coun
FROM: Alan Tandy, City Manager
SUBJECT: Request for Budget Alternates
Councilmember Hanson has requested that staff provide alternates relative to that portion of
the proposed FY 2010-11 budget related to Fire Department staffing.
The portion of the budget Councilmember Hanson is referring to is summarized on Page XV of
the budget message, as follows:
"Since negotiations with the Fire Union were not concluded at the time the budget was
prepared, as a place holder, the proposed budget reflects the option of creating a staffing
pool by reducing staffing on two (2) pieces of equipment and reducing staff by two (2) sworn
positions in the Arson Unit and Troining Divisions. Another option would be the closure of Fire
Station No. 14. The first option is being presented on an interim basis and is subject to change
when negotiations are concluded."
Attached is a table showing cumulative cuts, in terms. of both dollars and percentage of
staffing lost, to the general budget for each City department since FY 2008-09. As you can
see from the table, the Fire Department has been. the one City operation which, by a
considerable margin, has been the least impacted by the cuts. In terms of personnel, several
departments have lost 13% or more, while the Fire Department is only down 5%, and that
included the shill of the fire hydrant maintenance function and two (2) employees to the
Water Resources Department.
It should be noted that, unlike any other Union contract, the agreement with the Fire Union
gives the Union, not the City Council, control over staffing levels of swom personnel. The only
control the City has under the contract is to close a station. It should be noted that the
collective bargaining process is continuing. The Fire Union has been unwilling to work with the
City on a solution to the staffing issue, other than closing Fire Station 14.
Honorable Mayor and City Council
June 18, 2010
Page 2
The City can only regain control of staffing after certain specific collective bargaining
processes and actions. The requested alternatives to closing Station 14 follow below, and are
broken down into two categories, one with the assumption staffing control by the City has
been regained after the collective bargaining process, or two, if it has not.
If staffing control is regained:
Alternative A.
Preferred option of the Fire Chief: (slightly revised by the Chief after the budget
reference above)
1. Reduce the staffing on Truck 1 from four (4) to three (3) personnel per shift. In the
same move, assign Squad 1 to respond with Truck 1 on a daily basis by utilizing
the Squad. This allows Truck 1 to keep their staffing at four (4) personnel per shift
and also gives them the benefit of having a water supply on their responses. This
saves $295,800 per year.
2. Reduce the staffing on Truck 7 from four (4) to three (3) personnel per shift.
Although this level of staffing is below NFPA Standards, it will be the only truck in
the City that is. Station 7 is centrally located and our ECC responses can be
altered to make sure this truck is always automatically backed up by another
truck in the metro area. This saves $295,800 per year.
3. Reduce our Arson Unit and our Training Division by one (1) Captain each. This will
save $299,000 per year.
$295,800
$295,800
$299,00
$$",600 - total savings of this option
There are no layoffs under this option. Staff is relocated to create a staffing pool until
attrition reduces total staffing levels.
Alternative B
Move the Engine crew from Station 14 (9 firefighters) to Station 15, and reduce
staffing via attrition through staffing pool. Both an Engine and a Truck would
remain at Station 15. The primary advantage of this option Is that first-in response
times to both medical aid calls and fires remain as is. It should be noted that the
Fire Chief does not prefer this alternate.
The cost savings estimate is $887,400.
There are no layoffs under this option. Staff is relocated to create a staffing pool until
attrition reduces total staffing levels.
Honorable Mayor and City Council
June 18, 2010
Page 3
If staffina control is not regained:
Note: The following Alternatives; C and D, involve layoffs. Therefore, unemployment insurance
payments and severance costs associated with layoffs have to be added to the total cost of
the proposal, thus the total cost increases from $890,600 to $1.2 million.
Alternative C.
a. Reduce Code Enforcement by six (6) positions and Graffiti by six (6) positions, with
associated equipment in each case.
These are quality of life services, not life safety. Because of the frequency of
service requests, they have been largely undamaged in previous budget actions.
Cuts of this magnitude would reduce responses by Code Enforcement to
fundamental issues; problems like weeds and high grass would largely be
ignored. In Graffiti, wait times would be much longer for service. Citizens would
become increasingly frustrated with both areas, as the current high quality and
relatively quick responsiveness to their referrals would change dramatically.
The savings for this option would be $1.26 million.
Alternative D.
Program/Deoartment
Code Enforcement
Graffiti
Fire
Police
Executive
Finance
City Attorney's Office
Recreation & Parks
Development Services
Public Works
Totals
$1,277,000
This alternate spreads the pain of seventeen (17) layoffs to employees who are non-
swom and non-life safety personnel In all departments receiving General Fund support.
In many cases, this will push cumulative staffing cuts to over 20%. Graffiti, Code
Enforcement, Community Prosecution, civilian support in Public Safety, and other areas
would experience additional damage to what has already been substantial.
Number of Positions
Reduction
3
$243,000
2
$202,000
2 (Civilians)
$149,000
3 (Civilians)
$168,000
1
$62,000
1
$58,000
1
$92,000
2
$143,000
.1
$80,000
1
The estimated savings of this option is $1.27 million.
Honorable Mayor and City Council
June 18, 2010
Page 4
Closure of Fire Station 14
Since the Union has been unwililing to offer concessions on staffing issues, the closure of
a fire station may happen by default, since other staffing changes are not currently
within our control. Fire Station # 14 has only been open since January, 2010. At the time
the decision was made to build it, the area was growing at a phenomenal rate, and it
was expected that, by now, it would be nearly built out. Instead, the effects of the slow
economy have prevailed and growth has stopped. Information Technology (IT) has
estimated that the area that is mapped out is currently only at 44%. The actual area
built out is estimated at 36% based on a review of aerial photographs, zoning, and
related matters. Given those facts, it is the most logical station to close, if a station, in
fact, must be closed.
Though the contract provides the City the ability to close a station, certain noticing
requirements push the effective date of this decision to August 2, 2010.
The savings of this option is $1.1 million.
There are no layoffs under this option. Nine (9) firefighters will be relocated to create a
staffing pool until attrition reduces total staffing levels.
Conclusion: The four alternates to station closure were provided due to a Councilmember's
request. Staff continues to recommend the budget as originally proposed, which is for the Fire
Chief's preferred staffing option reductions, if that can be negotiated. The only legal opinion
currently available is the closure of Fire Station 14.
It is important to remember that we fully expect the State to take action that will result in
further harm to City operations - beyond the damage these options will create. As we have
become accustomed to over the years., we do not know when it will occur, but we have to
expect that they will tap into our funds to help solve their continual budget deficit. Be aware
that it may very well be necessary to 'implement more than one version of the alternatives,
depending on the severity of State actions.
Attachment
swomim rr d Cumukdlve Cub Since FY MM-09
I_r: Gene►d Fund & Devebpmert Services Fund ExckxJes: Non-Departmental, Contingency and Transfers Out.
Prepared by. Rick Whvood
June 14 2010
Catiogbon
Wood of No
Cw*oi Aftmahm
3006-09
Banom
2010-11
p~owd
vs A
AlNmcrte vs
% DW.
vs
B
Bit.
Alienate vs
'x Dtff. vs
DW v
S 471.466.
'
$ 428;429
!rl,l $ 428,429
43.03.
9.1
$ 428,429
$ 43,03
-9.1
7
167:326
6,1
-14.1 66150680
1,016,646
-14:1
6,068,680
,078,646
-15.05
1.928,803
1,731,000.
-10 1,731.000
97,
-10.
1,639.000
.803
-15.
2,774,737
2504,701
-9.7 2504,701
70.036
-9.
2,4466701
28,036
-11.
69 7
63,613,676
63,613,676
6,120,14.
-8.
63,445,676
6,288
}4
-9
31.72+1M
306075,868
-5 30;
58.A2
-2.
30,817,468
,
7,424
.
-2
86
1Morks
ZMI,247
18,,414,638
-19.3 17,768,538
068,
-22.1
18,132,538
4,704
7
.
-20
and Perks
17,976;7166
15,657,943
-12. 15,657,953
318,81
-12.
15,514,953
,
461,81
.
-13
Services
/
10284,576
7,137,096
-30 66537,096
,747,
-36
6,814,096
470,
.
-33.7
td
Tot
22
-
-100 -
(856,1
-100
-
(855.122)
-100.
1 3.
1 358,541
3921
-12.31
61 7.541
S ,427,21
-12.3
- - - -
- of No ~ Corrhol NNmol~
2096-09
2010-11
x' Di1L
Comb ow t:
% Dlif.
Cons *roont:
QCUeMne
vs A
AlfenaN vs
ve
B
ANwnate vs
X Di1(. vs
BONNM
l
1
1
-
0
1
0.
66
53
-19.. 53.
1
-19.
52
14
-21.21
13
10
-23 10
-23.
9
4
-0.7
31
27
-12. 27
-12.
26
-16.1
517
464
-10 464.
-10
461
-10.
212
200
-S. 200
-5.
198
-6.
168
139
-17. 133
-20.
136
-19
neadlort . Parka
170
143
-15 143
(2 7)
.
-15
141
.
-17.
Services 91 61
/CD
-32 9 55 -39. 57 -37.36
5: -
Totd 1,2774 1,098.
-100 1 (b -1 0) 100 - -100.
-1 1 1,0561 (188)1 -14.7 1,081 9 -15,1
FY 2010-2011 DEPARTMENT BUDGET PRESENTATIONS
QUESTIONS/RESPONSES
Date: Wednesday. May 5th
Agenda Item: 13al Presentation of the Proposed FY 2010-11 Budget
Question/Request
Response
Counciimember
No. 1 With regard to Fire Station No. 14:
a. How many calls by category (fire,
medical, etc.) have been received
since this Station opened in January
2010?
b. Requested a record, if one exists, of
whether the Emergency Medical
Services personnel or Fire personnel
arrive first on scene for the calls
requested in question 1 a.
c. What is the average response time to
cover the developed portion of its
"First In Boundary"?
d. If Fire Station No. 14 is closed, what will
be the response time to cover the
developed portion of its "First In
Boundary" from City Fire Station Nos. 9
and 15 and County Fire Station No.
53?
Please see attached memo from Ron Hanson
Froze, Fire Chief.
S:\ 10-11 BUDPRO\Budaet Presentations\Budpet Matrix\Matrix May 5th.doc
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www.8akersf1e1dXre.us
e-mail: fires(bakers ieldflre.us
TO: Alain Tandy, City Manager
FROM: Ron (raze, Fire Chief C
(Az
DATE: May 17, 2010
SUBJECT: PROP03ED FY 2010.11 BUDGET PRESENTATION
QUESTIONS/REQUESTS FROM THE CITY COUNCIL ON
MAY S,' 2010
1) With regard to Fire Station No. 14:
a. How many calls by category (fire, medical, etc.) have been received since this
Station opened in January 2010?
Answer: There have been 222 calls for service in the Fire Station No. 14
District from'1/1/10 to 5/5/10. E-14 was first on scene to 195 calls,
and other companies were first on scene to 27 calls.
Fire Related Calls
39
d 11`.7
-
per year
Ruptures/Explosions
5
~
Ef11'.T"d15`
er~l
er e
_
EMS/Rescues
136
EatlT~'". j:
per 4r
_
Hazardous Conditions
4
meta 12,
e
Service Calls
11
t . i';~ar
Calls covered in FS-14 District by other
27
companies E-14 on assn nment
a ,
TWal Calf in Fire ation No. f4 ~Dis#►1ot from
222
1/1'/10 - 5/5/10
; ' r
b. Request for record of whether Emergency Medical Service personnel or Fire
personnel arrive first on scene for calls.
Answer: Data was collected and Company Officers were surveyed to
determine the most accurate information. It was concluded that
Fire arrives on scene First approximately 90-95% of the time for
the calls listed in the table above.
c. What is the average response time to cover the developed portion of its "First
in Boundary"?
Answer: The average Code 3 response time for E-14 is 4 minutes and 39
seconds.
d. If Fire Station No. 14 is closed, what will be the response time to cover the
developed portion of its "First in Boundary" from City Fire Station Nos. 9 and
15 and County Fire Station No. 53?
Answer: Our best calculation would be that response times to the
developed portion of the Fire Station No. 14 "First in Boundary"
would average 6-9 minutes. With the closure of Fire Station No. 14,
the response times to the areas immediately adjacent to the fire
station would be most affected.
FY 2010-2011 DEPARTMENT BUDGET PRESENTATIONS
QUESTIONS/RESPONSES
Date: Wednesday, May 19th
Agenda Item: 11 a) Department Budget Presentations
Question/Request Response Councilmember
No. 1 How many Police Service Technicians are
dedicated to enforcing parking time
regulations? In addition, please provide a
"balance sheet" comparing the various
costs of and revenue generated from
these enforcement efforts.
Please see attached memo from Greg Hanson
Williamson, Chief of Police and Lyle
Martin, Assistant Chief of Police
SAI0-11 BUQPR0\Budqet Presentations\Budget Matrix\Matrix May 19th.doc
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OFFICE OF THE CITY MANAGER
MEMORANDUM
June 10, 2010
To: Alan Tandy, City Manager
From: John W. Stinsoo,401stant City Manager
Subject: Councilmember Couch Budget Question Response re. cross training
staffing in Public Works and Recreation and Parks
Councilmember Couch asked about the possibility of cross training staff from the Public
Works street paving crews and Recreation and Parks Departments to perform work in
other functions in other departments when there were down times or there was a lack of
work for those functions.
The City from time to time (usually to fill vacancies during extended leaves or absences)
assigns employees to perform work assignments outside their normal work duties. The
City Manager has the ability to assign staff where needed. Departments usually cross
train, where feasible; staff within their departments to be able to cover these
circumstances when they occur. The City has created broad banded job classifications
(such as service maintenance worker and facility worker) to facilitate this. Employees in
one department may have worked previously in another department and may have skills
and knowledge that is transferrable. That is taken into account when work assignments
are made for work within each department. Generally, work assignment between
departments is rare but could occur if special staffing needs or circumstances warrant
such assignment on a temporary or emergency basis.
Typically there is very little downtime or lack of work for either of the departments
mentioned above due to reductions in staffing and an abundance of work assignments.
If equipment is out of service for a short period of time or certain functions cannot be
performed, alternate assignments within the department for needed work are more than
available.
S:\JOHN\Cross Training Budget Question.doc
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Department of Recreation and Parks
TO: Alan Tandy, City Manager
FROM: Dianth'e' 0`1"-over, Director of Recreation and Parks
DATE: June 15, 2010
SUBJECT: Re: Request from the City Council on June 9, 2010
Spray Parks - Incremental Cost per hour
City Council Questiion/ Request:
Last season, spray park hours were open from 11:00 a.m. to 7:00 p,m. Due to budget
constraints, Recreation and Parks has proposed reducing spray park hours to be open
between 12:00 p.m, to 6:00 p.m, What would the incremental cost be to keep spray
park hours open between 12:00 p.m, and 7:00 pm?
Response:
The estimated incremental cost to keep spray park hours open for an additional hour
is $15,511 when operating from May 1 - September 30,
Spray Parks
Operating Costs: May 1 - September 30
$110,000
$100,000 ®1 Additional Hour
■ 6 hours
$90,000
$80,000
$70,000
$60,000
Hours
cc: Joe Navarro, Business Manager
S:VIDMINISTRnTICN DIVISIOMBusiness ManagerWoeWa:nos
FY 2010-2011 DEPARTMENT BUDGET PRESENTATIONS
QUESTIONS/RESPONSES
Date: Wednesday, June 9th
Agenda Item: 15 b) Department Budget Presentations and Public Hearing for the FY 2010-11 Operating, Bakersfield
Redevelopment Agency and Capital Improvement Budgets
Question/Request Response Councilmember
No. 1 Last season, spray park hours were
Please see attached memo
from Benham
open between 11:00 a.m. and 7:00
Dianne Hoover, Recreation and
Parks
p.m. Due to budget constraints,
Director.
Recreation and Parks has proposed
reducing spray park hours to be open
between 12:00 p.m. and 6:00 p.m.
What would the incremental cost be
to keep spray park hours open
between 12:00 p.m. and 7:00 p.m.?
No. 2 Requested an analysis of the feasibility
Please see attached memo from
John Couch
of cross training staff in the Public
W. Stinson, Assistant City Manager.
Works and Recreation and Parks
departments to enhance productivity
of both departments' activities during
these lean staffing times.
No.3 In regard to the Health Benefit
As directed, staff is developing a
plan Weir
Retirement Trust, requested that staff
and associated timeline that
will
develop a plan and associated
address this issue.
timeline that will address the shortfall.
Correction What are the funding sources for the Funds were appropriated in the Capital Carson
Sports Village project? Outlay Fund in FYs 2006-07, 2007-08, and
2008-09, and the Park Improvement
Fund in FYs 2008-09 and 2009-10.
S:\10-1 1 BUDPRO\Budget Presentations\Budget Matrix\Matrix June 9th.doc
a~qi
remainder of $1,850,100 is expected to be deposited into the trust account to fully fund the
enterprise share of the OPEB. Thus the shortfall is estimated to increase by June 30, 2011 to an
estimated $7,795,000.
Q#6: Are we planning to make the contributions to the trust fund in 2011-12?
Answer: It is difficult to say at this point in time what our budget situation will look like for
the 2011-12 fiscal year, but we think the best we can hope for at the moment is to continue to fund
the "pay-as-you-go" premium costs for the year and continue having the enterprise funds pay
100% of their proportionate share of the OPEB obligations.
Q#7: What is the total unfunded liability of the City at this point in time?
Answer: The current unfunded liability amount in accordance with the most recent actuarial
study (July 1, 2007) is $108,595,000. As a practical matter, given we have not been able to fully
fund our Annual Required Contribution for the past two years, this number has increased by the
$2,551,812 gap from 2008-09 and the estimated $2,233,190 gap for 2009-10, bringing the
unfunded liability amount up to an estimated $113,380,000. However, the City is currently in the
process of having an updated actuarial report compiled in accordance with government accounting
standards and time guidelines. Therefore we will have a new and more current measurement of
our actuarial liability calculation within the next couple of months.
Q#8: Any plan in place or proposed to make up the missed payments and to restore funding the
liability?
Answer: We would propose to make up the shortfalls as our budget conditions improve.
Q#9: What are the consequences to the City of continuing not to fund the liability?
Answer: The City is required to book a liability on our balance sheet for the cumulative
amount not funded. There is also a note disclosure detailing the shortfall in the financial
statements. How this is interpreted by the investment community and/or the rating agencies as we
consider issuing debt in the future is subject to interpretation.
File name: nks:/p:/memo1psb opeb summary may 2010.doc
TO:
FROM:
DATE:
+ts w
MEMORANDUM
Alan Tandy, City Manager
Nelson K. Smith, Finance Director ,/V
May 21, 2010
SUBJECT: Retiree Medical Insurance Trust Fund Information
During the budget presentations of May 19, 2010 the issue of the Retiree medical trust fund was
briefly discussed. Councilmember Weir has since asked some follow up questions regarding the
funding status of our Retiree Medical program and the irrevocable trust fund established to begin
funding the long term liability associated with the subsidy program. The following comments
reflect the follow-up questions and staff responses to the questions:
Q#1: What was the amount not funded in 2008-09?
Answer: The liability incurred for 2008-09 was $2,551,812.
Q#2: Has that shortfall been restored?
Answer: No. In fact, the liability at June 30, 2010 is expected to be about $4,785,000.
Q#3: Are we funding that liability in 2010-11?
Answer: No. In fact, the liability at June 30, 2011 is expected to be about $7,795,000.
Q#4: How much does the City have in the retiree trust fund?
Answer: The current balance in the trust fund as of March 31, 2010 is $14,970,817.
Q#5: What is the annual contribution that should have been made for FY 2009-10 and 2010-11?
Answer: During the current budget year of 2009-10 the total OPEB obligation (according to
the most recent actuarial estimate) was $8,452,000. The City originally budgeted $4,918,300; of
which $3,175,000 was expected to be paid out in premiums and the remainder of $1,743,300 was
expected to be deposited into the trust account to fully fund the enterprise share of the OPEB.
During the fiscal year the Council voted to contribute an additional $1,300,000 of Blue Cross
premium refunds to the trust account. Thus, the shortfall (or increased liability) was reduced from
an estimated $3,533,700 to an estimated $2,233,700 for the current fiscal year. Since the liability
is measured as a cumulative number, we expect the June 30, 2010 shortfall to be $4,785,000.
For the 2010-11 fiscal year the total OPEB obligation is estimated at $8,809,000. The proposed
budget is 5,800,100; of which $3,950,000 is expected to be paid out in premiums and the
8-11
Date: May 27, 2010
To: Alan Tandy, City Manager
From: Greg Williamson, Chief of Police
By: Lyle Martin, Assistant Chief of Police
Subject: Response to Budget Presentation Question
No. 1 How many Police Service Technicians are dedicated to
enforcing parking time regulations? In addition, please
provide a "balance sheet" comparing the various costs of
and revenue generated from these enforcement efforts.
The Police Department dedicates one (1) Police Service Technician (PST) to traffic
enforcement in the downtown area Monday through Friday from 8:00 a.m. to 4:00 p.m.
1. The cost for one PST is $70,003. (This does not include operational costs of
equipment)
2. There were 5,930 total parking citations issued in 2009 and approximately 61 %
(3636), of those citations were issued by the PST working parking enforcement.
3. The City of Bakersfield projects an approximate total of $450,000 in parking fees
during the fiscal year 2009-2010.
4. 61 % of the total projected revenue is $274,500.
Personnel Costs
$70,003
Councilmember
Hanson
Total Projected Revenue Net Projected Revenue
$274,500
$204,497