HomeMy WebLinkAboutRES NO 002-11RESOLUTION NO. 002- 11
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
THE SECTION 34090 ET SEQ. OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA - FINANCE
DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority to
destroy certain obsolete City records, and a copy of said list of records is attached as
Exhibit "A"; and
WHEREAS, such records are more than five (5) years old; and
WHEREAS, said request has been approved by the City Attorney in accordance
with the procedures and requirements of the City and Section 34090 et seq. of the
California Government Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
that pursuant to Section 34090 et. Seq. of the Government code of the State of California,
approval is hereby given to destroy obsolete records listed on said Exhibit "A" upon written
approval of the City Attorney.
000----------
s:\admin\records destructiodres - tiledestruction I O.doc
r~,
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Council of the City of Bakersfield at a regular meeting thereof held on JAN 1 2 201
by the following vote:
Ayes- Council Member SOUS , ~~V1UlYN , ups( ~~l a~ , ~ n ~~iVG~►1 1~'1S1an
oes: Council Member /167U
Abstain: Council Member /1 r-xy .
Absent: Council Member oc_ 9-
~h~)
CITY CLERK AND EX FICIO
of the
Council of the City of Bsfield
APPROVE[1 .JAN 12 U11
By
HARVEY L.
Mayor
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
y
JOSHUA H. RUDNICK
Deputy City Attorney II
sladmin\records destructiodres - filedestruction I0,doc
CITY OF BAKERSFIELD
CONSENT OF CITY ATTORNEY
FOR DESTRUCTION OF RECORDS
FINANCE DEPARTMENT
Pursuant to Government Code Section 34090, the records described in Exhibit "A,"
attached hereto, shall be destroyed.
Dated: December 16, 2010
VIRGINIA GENNARO
City Attorney for the
City Of Bakersfield
S'Admin\Records Destruct ion\AttnyConsentforDestruction.doc
"t.
f7i
r \4
EXHIBIT A
The following is a list of documents the Finance Department is proposing to destroy:
Fiscal Year
(and years prior to)
ACCOUNTS PAYABLE
2004 - 05 Accounts Payable Claim Vouchers & Invoices
2004 - 05 Cancelled Accounts Payable Checks
2004 - 05 Journal Vouchers (paper only)
PAYROLL DOCUMENTS
2004 - 05
Canceled Payroll Checks
2004 - 05
Deduction Reports
2004 - 05
Deferred Compensation Reports
2004 - 05
United States Savings Bond Reports
2004 - 05
Accrual Reports
2004 - 05
Benefit Registers
2004 - 05
Hours Proof
2004 - 05
Tax Registers
2004 - 05
ABT Registers
2004 - 05
Payroll Registers (paper only)
2004 - 05
Terminated employee folders
RECEIVABLES
2004 - 05 Final Billings Registers; Aging Schedules & Transaction Reports:
Commercial Refuse, Sewer Surcharge, Residential Refuse,
Outside Sewer, Special Refuse, Airpark, Hazardous Materials, and
Other Miscellaneous Receivables.
2004 - 05 Adjustments, Transfers and Refunds.
TREASURY DOCUMENTS
2004 - 05
Report of Monies Collected
2004 - 05
Daily Treasurer's Reports
2004 - 05
Business License Records
2004 - 05
Cash Receipt Books & Records
2004 - 05
Investment Confirmations
2004 - 05
Transient Occupancy Reports
2004 - 05
Bingo Statements
s'\admin\records destructiorlres - filedestruction l0.doc
~c1
PURCHASING DOCUMENTS
2004 - 05 Purchase Orders
2004 - 05 Annual Contracts
2004 - 05 Requisitions
PROPERTY MANAGEMENT
2004 - 05 Real Property Appraisals
2004 - 05 Acquisition & Disposition Files
sAadmin\records destructiomes - tiledestruction I O.doc
"K .
2-,
,