HomeMy WebLinkAbout2/25/11 RDA AGENDA SPECIAL MEETING~AK~ ¢
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SPECIAL MEETING
1. ROLL CALL
2. PUBLIC STATEMENTS
3. CONSENT CALENDAR
4. PUBLIC HEARINGS
5. REPORTS
BAKERSFIELD REDEVELOPMENT AGENCY AGENDA
SPECIAL MEETING OF FEBRUARY 25, 2011
Conference Room A,
City Hall North
1600 Truxtun Avenue
10:00 A.M.
a. Additional Legislative information regarding Governor Brown's proposal
to eliminate Redevelopment in California,
6. DEFERRED BUSINESS
7. NEW BUSINESS
a, Amendment No, 3 to Owner Participation Agreement No. RA08-014 with 19tn
Street Senior Plaza LLC (in an amount not to exceed $500,000) for
development of a parking structure.
Staff recommends approval.
b. Cooperation Agreement between the City of Bakersfield and the Bakersfield
Redevelopment Agency (Old Town Kern-Pioneer Redevelopment Project
Area) for the Sister City Gardens Project Phase I & II located near 18M Street
and the Millcreek Plaza Millhouse for $1,494,451.
Staff recommends approval of agreement,
c. Cooperation Agreement between the City of Bakersfield and the Bakersfield
Redevelopment Agency (Southeast Bakersfield Redevelopment Project Area)
for future infrastructure improvements located at the South Millcreek
Commercial Village and surrounding area to include the design, bidding, and
construction of curb and gutter; parking area; traffic signs and signals; and
median improvements in the amount of $325,744.
Staff recommends approval of agreement.
Staff recommends acceptance of bid and approval of contract.
A
ADMINISTRATIVE REPORT
MEETING DATE: February 25, 2011 AGENDA SECTION: Reports
ITEM: 5. q
TO: Bakersfield Redevelopment Agency
FROM: Donna L. Kunz, Deputy Executive Director DEPARTMENT H
DATE: February 2, 2011 GENERAL COUI
EXECUTIVE DIRE,
SUBJECT: Additional Legislative information regarding Governor Brown's proposal Welirbiinate
Redevelopment in California.
RECOMMENDATION:
No action required.
BACKGROUND:
Staff will provide a report on additional Legislative information regarding the current status of
Governor Brown's proposal to eliminate Redevelopment in the State of California.
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MEETING DATE: February 25, 2011 AGENDA SECTION: New Business
ITEM: C'\
TO: Bakersfield Redevelopment Agency APPROVED
FROM: Donna L, Kunz, Deputy Executive Director DEPARTMENT HEAD
DATE: February 15, 2011 GENERAL COUNSEL
EXECUTIVE DIRECTOR
SUBJECT: Amendment No. 3 to Owner Participation Agreement No, RA08-014 w' h 1 h Street
Senior Plaza LLC (in an amount not to exceed $500,000) for developm nt of a
parking structure.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
On August 25, 2008, the Bakersfield Redevelopment Agency entered into Owner Participation
Agreement RA08-014 with 19th Street Senior Plaza, LLC to construct 19th Street Senior Plaza, 67
units of senior rental housing in a three-story structure, with a 160 space parking structure. The
Agency's participation included $3.65 million of Redevelopment low-mod housing funds. The
proposed project will be constructed on developer owned property immediately east of the Mill
Creek Linear Park between 18th and 19th streets. The project is located in the Old Town Kern-
Pioneer Redevelopment Project Area.
In recognition of the difficulties in securing bank construction loans due to unfavorable market
conditions, on September 14, 2009 the Agency entered into Amendment No. 1 to Agreement
No, RA08-014. That amendment authorized the Agency to reimburse the Owner for
development and construction costs before the Owner secured the bank construction loan.
On August 18, 2010, the Agency entered into Amendment No. 2 to Agreement No. RA08-014.
Recognizing that the Owner had encountered numerous obstacles in obtaining construction
financing for this project, and that the difficulty was a direct result of the persistent economic
crisis and the banks being unwilling to loan funds for commercial and residential development
without significant equity, the Agency revised the terms of the Agency Financial Assistance for
the development of the senior rental complex and the parking garage.
With this proposed amendment, the Agency further desires to assist the Owner with the
development of the parking structure by increasing the amount of redevelopment financial
assistance in the amount of $500,000, Provide as a loan to develop due to banks evaluation and
conservative appraisal,
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ADMINISTRATIVE REPORT
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MEETING DATE: February 25, 2011 AGENDA SECTION: New Business
ITEM: I , 'In .
TO: Bakersfield Redevelopment Agency
FROM: Donna L. Kunz, Deputy Executive Director DEPARTMENT HEAD
DATE: February 14, 2011 GENERAL
EXECUTIVE D
SUBJECT: Cooperation Agreement between the City of Bakersfield and the Bakersfield
Redevelopment Agency (Old Town Kern-Pioneer Redevelopment Project Area) for
the Sister City Gardens Project Phase 1 & II located near 18th Street and the
Millcreek Plaza Millhouse for $1,494,451.
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
California Redevelopment Law allows any public body, including the City of Bakersfield, to aid
and cooperate in the planning, undertaking, construction, or improvement of redevelopment
projects (Section 33220 of the California Health and Safety Code). The Bakersfield
Redevelopment Agency desires assistance and cooperation from the City in construction of Mill
Creek Linear Park Sister City Gardens and Mill House.
The Sister City Gardens involves new landscape improvements on two different site locations
adjacent to Mill Creek Linear Park near 181h Street. The landscaping has been chosen to reflect
the type of landscaping that reflects the Sister City culture and region that is being represented
at each site.
The Mill House will be a 19th Century style Mill House with an operational wheel in Mill Creek Linear
Park at 171h Street. The Mill House will be the icon feature of Mill Creek Linear Park, creating a
setting reminiscent of the historic flour mill formerly located in the same vicinity. The design plans
are nearing completion and will be ready, to go out to bid in late March. For there to be
sufficient funds to complete this project, Council will need to appropriate $530,000 from the Old
Town Kern Redevelopment Fund Balance to the Capital Improvement Budget within the Old
Town Kern Redevelopment Operating Fund. The project will be funded using several sources, as
shown below:
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ADMINISTRATIVE REPORT
Proposition 1 C funds
Matching redevelopment funds:
Old Town Kern previously budgeted funds - Prop 1C match
Old Town Kern previously budgeted redevelopment bonds-Prop l C match
New appropriation from Old Town Kern
Redevelopment fund balance
Total cost
$1,526,200
$303,201
641,250
530,000 1,474,451
$3,000,651
The park costs of $3,000,651 is based on the design and engineering estimates completed for
Phase 1 ($2,500,000) and a contingency for Phase 2 which includes 1 garden and green space on
property currently being acquired adjacent to the park,
Proposition 1 C funds were awarded to the Agency from the State of California last year. The
State has assured staff these contractually obligated funds are not in jeopardy of being lost.
The resolution associated with this item makes certain findings that the proposed improvements
are consistent with both the Implementation Plan and the Redevelopment Plan for the Old Town
Kern-Pioneer Redevelopment Project Area.
The agreement associated with this item needs to be approved by both City Council and the
Redevelopment Agency, City Council approved the agreement at its February 16, 2011
meeting. By approving this agreement, the City agrees it will construct the Mill Creek Linear Park
Sister City Gardens and Mill House, and the Agency will reimburse the City for the actual costs
incurred to construct those improvements. Approving this agreement will legally obligate the
necessary remaining matching RDA funds for the project and allow the City to complete the
design and construction of the project,
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ADMINISTRATIVE REPORT
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MEETING DATE: February 25, 2011 AGENDA SECTION: New Business
ITEM: `1 C.,
TO: Bakersfield Redevelopment Agency APPROVED
FROM: Donna L. Kunz, Deputy Executive Director
DATE: February 15, 2011
SUBJECT: Cooperation Agreement between the City of
Redevelopment Agency (Southeast Bakersfield
future infrastructure improvements located at
DEPARTMI
GENERAL
EXECUTIVE
Bakersfield and the Bakersfield
Redevelopment Project Area) for
the South Millcreek Commercial
village and surrounding area to include the design, bidding, and construction of
curb and gutter; parking area,; traffic signs and signals; and median improvements
in the amount of $325,744.
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
California Redevelopment Law allows any public body, including the City of Bakersfield, to aid
and cooperate in the planning, undertaking, construction, or improvement of redevelopment
projects (Section 33220 of the California Health and Safety Code). The Bakersfield
Redevelopment Agency desires assistance and cooperation from the City in the implementation
and completion of improvements within and adjacent to South Mill Creek Commercial Village.
South Mill Creek Commercial Village is the 5,5 acres of Agency-owned land bounded by
California Avenue on the south, "P" / "Q" streets on the west, Mill Creek Linear Park on the east,
and the BNSF railroad tracks on the north. This area is key to the Agency's efforts to aid in the
continued revitalization of the area surrounding Maya Cinemas, McMurtrey Aquatics Center, and
Ice Sports Center, and Mill Creek Linear Park,
Although the property that comprises South Mill Creek Commercial Village has been cleared,
various improvements will need to be made to accommodate future development and
increased traffic in the area. These improvements involve the design, bidding, and construction
of curb and gutter; a parking lot; traffic signs and signals; and median improvements, In their
entirety, these improvements are estimated to cost between $750,000 and $1,000,000, It is
expected that a significant portion of these public improvements will require redevelopment
assistance. To do so required the appropriation of $325,744 from the Southeast Redevelopment
Fund Balance to the Capital Improvement Fund within the Southeast Redevelopment Operating
Fund that City Council approved at their February 16, 2011 meeting. This is the amount that
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ADMINISTRATIVE REPORT
remains unappropriated in the Southeast Fund Balance as of June 2011 and can be used for this
purpose.
The agreement associated with this item needs to be approved by both City Council and the
Redevelopment Agency. The agreement was approved at the February 16, 2011 City Council
meeting, By approving this agreement, the City agreed it would construct the South Mill Creek
Commercial Village Improvements, and the Agency will reimburse the City for the actual costs
incurred to construct those improvements, Approving this agreement will legally obligate the
RDA funds for these improvements and allow the City to construct them.
In addition, the City Council also approved a Resolution which made certain findings that the
proposed improvements are consistent with both the Implementation Plan and the
Redevelopment Plan for the Southeast Bakersfield Redevelopment Project Area.
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ADMINISTRATIVE REPORT
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MEETING DATE: February 25, 2011 AGENDA SECTION: New Business
ITEM: -I, A.
TO: Bakersfield Redevelopment Agency APPROVED
FROM: Donna L, Kunz, Deputy Executive Director DEPARTMENT HEAD
DATE: February 15, 2011 GENERAL COUNSEL
EXECUTIVE DIRECTOR
SUBJECT: Creekview Villas:
Amendment No. 4 to Agreement No, RA09-012 to provide down payment
assistance to eligible low- and moderate-income individuals and families
(amount not to exceed $1,011,946).
2. Resolution regarding the use of housing set aside monies (Creekview Villas Down
Payment Assistance Program, Southeast Bakersfield Redevelopment Project
Area) outside the Downtown Redevelopment Project Area.
RECOMMENDATION:
Staff recommends approval of the amendment and adoption of the resolution.
BACKGROUND:
In order to ensure the affordability of the Creekview Villas to potential low- and moderate-
income homebuyers a provision to provide funding to the new borrowers is being added to the
agreement with Creekview Villas, LLC, The creation and maintenance of affordable housing
continues to be a high priority of the Agency in its Implementation Plans and Redevelopment
Plans, There are 36 units in the project to construct and sell. The funding will provide up to
$50,000 per unit and pay for eligible down payment and closing costs to ensure the affordability
of the units, The loan term for the borrower will be a 30 year, deferred, 0% interest and require a
45 year affordability covenant.
In addition, Community Redevelopment Law under Health and Safety Code Section 33000 et
seq., imposes specific obligations on each redevelopment agency in responding to housing
needs within their jurisdiction by including the establishment of a Low- and Moderate-Income
Housing Fund, Redevelopment agencies are required to allocate 20% of all taxes allocated to it
for the purposes of increasing improving and preserving the community's supply of low- and
moderate-income housing. Under Section 33334.2 it also provides that an agency may use these
funds inside or outside the Redevelopment Project Area upon the adoption of a resolution by the
legislative body that states the use of the funds will be of benefit to the Redevelopment Project
Area.
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ADMINISTRATIVE REPORT
The funds will be used as down payment and closing cost assistance for the project. The down
payment program will benefit the redevelopment project area by:
1) creating and maintaining affordable housing for individuals and families; and
2) provide avenues of affordable housing to the community that is consistent with the
adopted Five-Year Implementation Plan.
The Agency can provide more people affordable housing opportunities by allowing the use of
housing monies outside the Downtown Redevelopment Project Area. The approval of the
Resolution will allow for the commitment of $465,000 in Low- and Moderate income housing funds
to be used as down payment and closing cost assistance to the Creekview Villas located at 1203
"R" Streets, The additional $546,946 in funding for the amendment is from the Southeast
Bakersfield Redevelopment Funds. The following is a table listing the funds that have been
committed to the project:
Creekview Villas:
Previously Funded:
Southeast Redevelopment Low-Mod Fund $ 301,946
Appropriation approved by City Council on February 16, 2011:
Southeast Redevelopment Low-Mod Fund 245,000
Downtown Redevelopment Low-Mod Fund 465,000
Total Funding 1,011,946
The down payment program will benefit the redevelopment project area by creating and
maintaining affordable housing for individuals and families. The program is consistent with the
adopted Five-Year Implementation Plan in providing avenues of affordable housing to the
community. The City Council adopted a Resolution at their February 16, 2011 meeting approving
the of benefit finding for the use of the redevelopment funds outside the Downtown
Redevelopment Project Area,
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MEETING DATE: February 25, 2011 AGENDA SECTION: New Business
ITEM: n -
TO: Bakersfield Redevelopment Agency
FROM: Donna L. Kunz, Deputy Executive Director DEPARTMENT HEAI
DATE: February 14, 2011 GENERAL COUNSE
EXECUTIVE DIRECTO
SUBJECT: Contract Change Order No, 3 to Agreement RA10-011 with Wallace an(9 Smith
General Contractor ($841,189, for a total amount not to exceed $ 3,586,491) for the
construction of the South Mill Creek streets, utilities, sidewalks and landscaping
project located in the Southeast Bakersfield Redevelopment Project Area.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
On October 11, 2010 the Bakersfield Redevelopment Agency approved a construction contract
with Wallace and Smith in the amount of $2,741,552 for street improvements needed for the
residential developments in South Mill Creek, Of this amount, $2,121,000 will be paid from
Proposition 1 C grant funds. Funds for the project have been reserved in the current Capital
Improvement Budget in the Southeast Redevelopment Project Area and have been
encumbered under the contract,
The South Mill Creek streets, utilities, sidewalks and landscaping was originally planned to be
completed in multiple phases as the housing developments commenced construction. Two of
the three planned housing developments are currently under construction, Positive progress is
occurring in the area and staff would like to continue that progress by encumbering the total
remaining funds required to compete all of the needed street improvements. Approval of the
appropriation will authorize staff to encumber the money by contract with Wallace and Smith
and help assure adequate funding is available to complete the project infrastructure, clean the
Agency owned site, and keep the Agency in compliance with the Prop, I C grant obligations.
Failure to do so would result in incomplete streets and landscape that has been designed for the
projects.
During the first phase of construction of the Creekview Villas housing development Wallace and
Smith discovered significant existing Brownfield conditions necessitating over excavation to a
depth of 20 feet to remove loose trash fill that impacted existing and proposed new sewer lines
as well as causing additional grading, testing and supervision costs for the project, In addition,
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ADMINISTRATIVE REPORT
future Creekview Villas buildings 1 and 2 will require additional costs since those areas were not
able to be excavated due to existing underground utilities. Since, the Agency is obligated to
transfer "clean" property to the developers, staff is preparing for a worst case scenario to address
the Brownfield conditions by including a contingency for over excavation and cleanup up
debris, hauling, importing and backfilling up to 11,600 cubic yards of dirt. The actual cost will be
determined on a time and material basis,
The following lists the project budget and the appropriation of additional funds approved by City
Council at their February 16, 2011 meeting;
Sources:
Proposition 1 C grant funds awarded for South Mill Creek Streets
Redevelopment tax increment and bond proceeds previously funded
For infrastructure improvements - match for Proposition 1 C
Previously funded Redevelopment budgeted resources for infrastructure
improvements for South Mill Creek - match for Proposition 1 C
• Appropriation from Southeast Redevelopment Fund Balance
Total Sources:
Uses:
Project Budget - Redevelopment Existing Contract Wallace & Smith
Previously funded Redevelopment Change Order No, 1 - SWPPP Plan
Previously funded Redevelopment Change Order No. 2-PG&E, AT&T utility work
• Proposed Redevelopment Agency Change Order No. 3
Total Uses:
$2,121,000
$ 624,302
$ 371,933
469,256
$3,586,491
$2,741,552
$ 3,750
$ 0
841,189
$3,586,491
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ADMINISTRATIVE REPORT
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MEETING DATE; February 25, 2011 AGENDA SECTION: New Business
ITEM: -1.
TO: Bakersfield Redevelopment Agency APPROVED
FROM: Donna L. Kunz, Deputy Executive Director DEPARTMENT HEAD C
DATE: February 14, 2011 GENERAL COUNSEL
EXECUTIVE DI
SUBJECT: Resolution approving the provision of assistance by the Bakersfield Redevelopment
Agency in accordance with Health and Safety Code Section 33445 for the
installation of public improvements to the Rabobank Arena and Convention Center
and the 18th and Eye Street Parking Structure.
RECOMMENDATION:
Staff recommends adoption of the Resolution.
BACKGROUND:
California Redevelopment Law under Health and Safety Code Sections 33000 allows
redevelopment agencies to assist with the installation or construction of improvements to
publicly owned facilities that benefit the project area by elimination of blighting influences
with the consent of the legislative body. The Rabobank Convention Center and Arena
complex has both deferred maintenance issues and deferred or obsolete equipment
replacement issues that are eligible for redevelopment funding. The equipment to be
replaced in the arena and convention center is twelve to fifty years old, and includes; the
replacement of the dilapidated boilers with environmental issues used for heating of the
facility, lighting retrofit and abatement of asbestos in lighting fixtures and replacement, arena
obsolete spotlights and video equipment, addition of tri-vision camera system and the
removal and replacement of a transformer. The old boiler equipment is not up to either EPA
nor San Joaquin Valley APCD standards and must be replaced. Other equipment scheduled
for replacement is obsolete and when requiring repairs often requires parts that are
unattainable.
The resolution also addresses replacement of the obsolete and non-working security cameras
located in the 18th and Eye Street Parking Structure, The proposed improvements in the
garage include the installation of security camera equipment to provide deterrence to graffiti,
vandalism, and theft at the facility and remove the current blighting influences.
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As a result of actual Tax Increment receipts for 2009-10 exceeding budget estimates, the
Downtown RDA project area has an unallocated fund balance of $267,700, Additionally,
there is currently $285,000 budgeted savings within the Downtown operating fund that had
previously been budgeted for operational outside services which can be allocated towards
these needed improvements,
Pursuant to Health and Safety Code Section 33679, the legislative body is required to hold a
public hearing authorizing the redevelopment agency to commit funding to the projects. In
addition, under Health and Safety Code Section 33445 the legislative body is required to make
the following findings; 1) the payment of funds for the improvements to the publicly owned
facilities is consistent with the Implementation Plan for the Downtown Bakersfield Redevelopment
Project Area; 2) that no other reasonable means of financing the project are available and; 3)
the project will benefit the project area or the immediate neighborhood, City Council as the
legislative body approved the commitment of the funding during a public hearing held on
February 16, 2011. This public hearing notice was advertised once a week for two successive
weeks prior to the hearing. Also in accordance to section 33679, the City and Agency provided
to the public a summary report on the project which includes a description of the project,
funding sources necessary to finance the development of the project and an explanation of
how the project will assist in the elimination of blight and will primarily benefit the Downtown
Redevelopment Project Area.
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ADMINISTRATIVE REPORT
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MEETING DATE: February 25, 2011 AGENDA SECTION: New Business
ITEM: .
TO: Bakersfield Redevelopment Agency
FROM: Donna L, Kunz, Deputy Executive Director DEPARTMENI
DATE: February 15, 2011 GENERAL CC
EXECUTIVE DI
SUBJECT: Parkview Cottages:
APPROVED
Amendment No. 4 to Agreement No, RA03-12 to provide down payment
assistance to eligible low- and moderate-income individuals and families
(amount not to exceed $659,019).
2, Resolution regarding the use of housing set aside monies (Parkview Cottages
Down Payment Assistance Program, Old Town Kern-Pioneer Redevelopment
Project Area) outside the Downtown Redevelopment Project Area.
RECOMMENDATION:
Staff recommends approval of the amendment and adoption of the resolution.
BACKGROUND:
In order to ensure the affordability of the Parkview Cottages to potential low- and moderate-
income homebuyers a provision to provide funding to the new borrowers is being added to the
agreement with Parkview Cottage, LLC, The creation and maintenance of affordable housing
continues to be a high priority of the Agency in its Implementation Plans and Redevelopment
Plans. There are 29 units left in Phase III of the project to construct and sell. The funding will
provide up to $35,000 per unit and pay for eligible down payment and closing costs to ensure the
affordability of the units. The loan term for the borrower will be a 30 year, deferred, 0% interest
and require a 45 year affordability covenant.
In addition, Community Redevelopment Law under Health and Safety Code Section 33000 et
seq., imposes specific obligations on each redevelopment agency in responding to housing
needs within their jurisdiction by including the establishment of a Low- and Moderate-Income
Housing Fund. Redevelopment agencies are required to allocate 20% of all taxes allocated to it
for the purposes of increasing improving and preserving the community's supply of low- and
moderate-income housing. Under Section 33334,2 it also provides that an agency may use these
funds inside or outside the Redevelopment Project Area upon the adoption of a resolution by the
legislative body that states the use of the funds will be of benefit to the Redevelopment Project
Area.
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ADMINISTRATIVE REPORT
The funds will be used as down payment and closing cost assistance for the project. The down
payment program will benefit the redevelopment project area by;
1) creating and maintaining affordable housing for individuals and families; and
2) provide avenues of affordable housing to the community that is consistent with the
adopted Five-Year Implementation Plan,
The Agency can provide more people affordable housing opportunities by allowing the use of
housing monies outside the Downtown Redevelopment Project Area. The approval of the
Resolution will allow for the commitment of $434,019 in Low- and Moderate income housing funds
to be used as down payment and closing cost assistance to the Parkview Cottages located at
21St and "R" streets. The additional $225,000 in funding for the amendment is from the Old Town
Kern Redevelopment Housing Funds. The following is a table listing the funds that have been
committed to the project;
Parkview Cottages:
Previously Funded;
Old Town Redevelopment Low-Mod Fund $384,919
Downtown Redevelopment Low-Mod Fund 49,100
Appropriation approved by City Council on February 16, 2011:
Old Town Redevelopment Low-Mod Fund 225,000
Total Funding
The City Council adopted a Resolution at their February 16,
benefit finding for the use of the redevelopment funds outside
Project Area, The down payment program will benefit the
creating and maintaining affordable housing for individuals
consistent with the adopted Five-Year Implementation Plan in
housing to the community.
2011 meeting approving the of
the Downtown Redevelopment
redevelopment project area by
and families. The program is
providing avenues of affordable
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MEETING DATE: February 25, 2011 AGENDA SECTION: ~`~►5
ITEM:
TO: Bakersfield Redevelopment Agency APPROVED
FROM: Nelson K. Smith, Finance Officer DEPARTMENT HEAD
DATE: February 15, 2011 GENERAL COUNSEL
EXECUTIVE DIR
SUBJECT: Accept bid and approve contract with HPS Mechanical, Incorporated/in the
amount of $274,004 for Boiler Replacements at Bakersfield Convention Center
and Rabobank Arena.
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: Funds are available within the project area for improvements and equipment
of public facilities. Actual tax receipts exceeding budget estimates and savings within the
Downtown operating fund will provide the funding for the boiler replacements at the
Bakersfield Convention Center and Rabobank Arena. A public hearing and resolution went
before Council at their February 16 meeting to appropriate funds for this purchase, and other
related items.
Invitations to bid were sent to over one hundred (100) contractors for boiler replacement.
Four (4) bids were received in response to the solicitation.
The boilers servicing the Bakersfield Convention Center are over 25 years old and the boilers
servicing the Rabobank Arena locker rooms and Administration offices are over 12 years old.
The new units will comply with emissions requirements mandated by the San Joaquin Valley Air
Pollution Control District. In addition, the new boiler for the Administration offices will improve
the efficiency of the heating system for Rabobank Arena which will result in significant energy
savings.
The four (4) bids received are as follows:
BIDDER
AMOUNT
HPS Mechanical, Inc. (Bakersfield, CA)
$274,004
Strategic Mechanical, Inc. (Fresno, CA)
$295,000
ACCO Engineered Systems, Inc. (Glendale, CA)
$295,127
Patton Air Conditioning (Fresno, CA)
$332,741
Staff finds the bid submitted by HPS Mechanical, Incorporated, to be acceptable.
Purchasing Divisiorift
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MEETING DATE: February 25, 2011 AGENDA SECTION: N¢,v-~ 950"!""S
ITEM: "1 1,
TO:
FROM:
DATE:
SUBJECT:
Bakersfield Redevelopment Agency
Nelson K. Smith, Finance Officer
February 15, 2011
Accept bid and approve contract with Gold Coast Electric, Incorporated, in the
amount of $149,000 for the Transformer Replacement at the Bakersfield
Convention Center.
APPROVED
DEPARTMENT HEAD
GENERAL COUNSE
EXECUTIVE DIRECTO
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: Funds are available within the project area for improvements and equipment
of public facilities. Actual tax receipts exceeding budget estimates and savings within the
Downtown operating fund will provide the funding for the transformer replacement at the
Bakersfield Convention Center. A public hearing and resolution went before Council at their
February 16 meeting to appropriate RDA funds for this purchase and other related items.
Invitations to bid were sent to over four hundred (400) contractors for transformer
replacement. Two (2) bids were received in response to the solicitation.
The existing 750 KVA transformer for the Bakersfield Convention Center is over 50 years old and
has reached its service life. In addition, the fluid in the transformer contains a high level of
polychlorinated biphenyls (PCBs) which is a hazardous material. The new transformer will
improve the reliability of the system and prevent a prolonged down time for the Convention
Center if the existing system fails.
The two (2) bids received are as follows:
BIDDER AMOUNT
Gold Coast Electric, Incorporated $149,000
Bakersfield, CA
Turnupseed Electric Service, Incorporated $161,750
Bakersfield, CA
Staff finds the bid submitted by Gold Coast Electric, Incorporated, to be acceptable.
Purchasing DivisioNkb
SAPURCHWDMIMAdmin 10-11\Transformer Replacement at Bakersfield Convention Center, 10-11-50, February 25, 2011 RDA.docx
A
ADMINISTRATIVE REPORT
MEETING DATE: February 25, 2011 AGENDA SECTION: WW
ITEM: `I , , .
TO: Bakersfield Redevelopment Agency APPROVED
FROM: Nelson K. Smith, Finance Officer DEPARTMENT HEAD
DATE: February 15, 2011 GENERAL COUNSEL
EXECUTIVE DIRECTOR
SUBJECT: Accept bid from Entertainment Lighting Services, Incorporated, in the amount of
$58,817.75 for six (6) Lycian Long Throw Spotlights for the Rabobank Arena.
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Funds are available within the project area for improvements and equipment
of public facilities. Actual tax receipts exceeding budget estimates and savings within the
Downtown operating fund will provide the funding for the purchase of replacement spotlights
at the Rabobank Arena. A public hearing and resolution went before Council at their
February 16 meeting to appropriate RDA funds for this purchase and other related items.
Invitations to bid were sent to forty six (46) suppliers for theatrical equipment and supplies.
Seven (7) bids were received in response to the solicitation.
The Lycian Long Throw Spotlights will replace spotlights located in the upper north end of the
arena. The light output of the current spotlights does not meet the minimum requirements for
many touring shows that come to the facility. Maintenance and part replacement has not
worked as an option as the existing units are over 12 years old.
The seven (7) bids received are as follows:
BIDDER AMOUNT
Entertainment Lighting Services, Inc. $58,817.75
Sun Valley, CA
LVH Entertainment Systems $60,994.55
Oxnard, CA
Musson Theatrical, Inc. $61,864.88
Santa Clara, CA
Purchasing Division/kb
SAPURMADMIN\Admin 10-11\Lycian Spotlight, 10-11-53, February 25, 2011 RDA.docx
ADMINISTRATIVE REPORT
SECOA, Inc. $64,365.45
Champlin, MN
Sacramento Theatrical Lighting $69,116.87
Sacramento, CA
Innovative Concert Lighting, Inc. $73,179.62
Bakersfield, CA
Rat Sound Systems, Inc. $73,956.03
Oxnard, CA
Staff finds the bid submitted by Entertainment Lighting Services, Incorporated, to be
acceptable.
Purchasing Division/kb
&TURCHWDMIMAdmin 10-11\Lycian Spotlight, 10-11-53, February 25, 2011 RDA.docx
ADMINISTRATIVE REPORT
c
MEETING DATE: February 25, 2011 AGENDA SECTION: 04>4 93us" 'S
ITEM:
TO: Bakersfield Redevelopment Agency APPROVED
FROM: Nelson K. Smith, Finance Officer DEPARTMENT HEAD
DATE: February 16, 2011 GENERAL COUNSEL
EXECUTIVE DIRECTOR
SUBJECT: Amendment #1 to Agreement # RA 97-2 between the City of Bakersfield and the
Bakersfield Redevelopment Agency, increasing the annual debt payment the
Agency pays regarding the debt service of the Arena and Convention Center from
$1.2 million annually to a not to exceed amount of $1.7 million per year beginning in
the 2011-12 Fiscal Year.
RECOMMENDATION: Staff recommends approval of the Agreement.
BACKGROUND:
In 1997 the Agency and the City entered into an interagency agreement to share the debt
service costs of the Arena and Convention Center. The original agreement called for the Agency
to pay $1.2 million per year toward the approximate $3.2 million annual debt service. The annual
payments were scheduled to terminate in conjunction with the maturity of the bonds in 2022.
In an effort to both maximize the use of downtown tax increment funds and relieve some
budgetary stress on the City's revenue streams, staff is recommending that the 1997 agreement
be amended to fully utilize downtown project area tax increment funds by increasing the annual
debt service payment of the Agency from $1.2 million per year to a not to exceed amount of $1.7
million per year beginning with the 2011-12 fiscal year.
Staff estimates that the 2011-12 budget for the Downtown Project Area will have about $200,000
available for additional debt capacity to apply toward the Arena debt. This would make the
RDA's estimated payment in 2011-12 approximately $1,400,000. In raising the contractual amount
in the agreement by $500,000 (from the $1.2 million to the not to exceed $1.7 million per year), we
are anticipating future growth of tax increment funds with the intention that the debt service
payments would gradually increase over time up to the "not to exceed" amount.
There would be no change to the overall bond payment schedule, which is still structured for total
annual payments of $3.2 million per year and the bonds will still be fully repaid in the year 2022.
The City will continue to cover the balance of debt service each year with Hotel Tax Revenues.
SAAdmin\Admin Reports\ADMM-BRDA-Amend 1 to RA97-2 debt svc.doc