HomeMy WebLinkAboutRES NO 091-11RESOLUTION NO. 0 9 -1 T
A RESOLUTION APPROVING THE DESTRUCTION OF
CERTAIN OBSOLETE CITY RECORDS, DOCUMENTS,
INSTRUMENTS, BOOKS AND PAPERS, PURSUANT TO
THE SECTION 34090 ET SEQ. OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA - FINANCE
DEPARTMENT.
WHEREAS, a request has been made by the Finance Department for authority to
destroy certain obsolete City records, and a copy of said list of records is attached as
Exhibit "A"; and
WHEREAS, such records are more than five (5) years old; and
. WHEREAS, said request has been approved by the City Attorney in accordance
with the procedures and requirements of the City and Section 34090 et seq. of the
California Government Code.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield
that pursuant to Section 34090 et. Seq. of the Government code of the State of California,
approval is hereby given to destroy obsolete records listed on said Exhibit "A" upon written
approval of the City Attorney.
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I HEREBY CERTIFY that the foregoing Resolution was passed and adopted
by the Council of the City of Bakersfield at a regular meeting thereof held on OCT 1 9 2011
by the following vote:
(Aye0 Council Member C S C-CL 1-\nSl~
'-M1tde's: Council Member p~
Abstain: Council Member
sen Council Member e.YI n
CITY CLERK AND EX O io of the
Council of the City of Bak field
OCT 19 2.Q1
AP4HAVE By
. HALL
Mayor
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
OSHUA H. RUDNICK
Deputy City Attorney II
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EXHIBIT A
The following is a list of documents the Finance Department is proposing to destroy:
Fiscal Year
(and years prior to)
ACCOUNTS PAYABLE
2005-06 Accounts Payable Claim Vouchers & Invoices
2005-06 Cancelled Accounts Payable Checks
2005-06 Journal Vouchers (paper only)
PAYROLL DOCUMENTS
2005-06
Canceled Payroll Checks
2005-06
Deduction Reports
2005-06
Deferred Compensation Reports
2005-06
United States Savings Bond Reports
2005-06
Accrual Reports
2005-06
Benefit Registers
2005-06
Hours Proof
2005-06
Tax Registers
2005-06
ABT Registers
2005-06
Payroll Registers (paper only)
2005-06
Terminated employee folders
RECEIVABLES
2005-06 Final Billings Registers; Aging Schedules & Transaction Reports:
Commercial Refuse, Sewer Surcharge, Residential Refuse,
Outside Sewer, Special Refuse, Airpark, Hazardous Materials, and
Other Miscellaneous Receivables.
2005-06 Adjustments, Transfers and Refunds.
TREASURY DOCUMENTS
2005-06
Report of Monies Collected
2005-06
Daily Treasurer's Reports
2005-06
Business License Records
2005-06
Cash Receipt Books & Records
2005-06
Investment Confirmations
2005-06
Transient Occupancy Reports
2005-06
Bingo Statements
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ORIGINAL
PURCHASING DOCUMENTS
2005-06 Purchase Orders
2005-06 Annual Contracts
2005-06 Requisitions
PROPERTY MANAGEMENT
2005-06 Real Property Appraisals
2005-06 Acquisition & Disposition Files
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ORIGINAL
CITY OF BAKERSFIELD
CONSENT OF CITY ATTORNEY
FOR DESTRUCTION OF RECORDS
FINANCE DEPARTMENT
Pursuant to Government Code Section 34090, the records described in Exhibit "A,"
attached hereto, shall be destroyed.
Dated: October 3, 2011
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
City of Bakersfield
B Kl" ;L
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JOSHUA H. RUDNICK
Deputy City Attorney II
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