HomeMy WebLinkAbout01/30/2012
Staff: Committee members:
Steven Teglia, Assistant to the City Manager Russell Johnson, Chair Sue Benham Ken Weir REGULAR MEETING OF THE BUDGET AND FINANCE COMMITTEE
of the City Council - City of Bakersfield
Monday, January 30, 2012
12:00 p.m.
City Hall North
1600 Truxtun Avenue, Bakersfield, CA 93301
First Floor, Conference Room A
A G E N D A
1. ROLL CALL
2. ADOPT SEPTEMBER 26, 2011 AGENDA SUMMARY REPORT
3. PUBLIC STATEMENTS
4. NEW BUSINESS
A. Discussion and Committee Recommendation Regarding Expansion of
Blue Cart Recycling Program – Rojas
B. Discussion and Committee Recommendation Regarding FY 2012-13 CDBG
Action Plan – Kunz
C. Discussion and Committee Recommendation Regarding Local Vendor
Preference Policy – Smith / Gennaro
D. Discussion and Committee Recommendation Regarding Annual Audit
Reports FY ending 2011 – Smith
E. Discussion and Committee Recommendation Regarding the 2012
Committee Meeting Schedule - Teglia
5. COMMITTEE COMMENTS
6. ADJOURNMENT
OFFICE OF THE CITY MANAGER
MEMORANDUM
December 28, 2011
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager AT
SUBJECT: Potential Good News for 2012
_______________________________________________________________________________________
Some sound management practices, good luck, hard work and cooperation with others
have led to what may be positive news for 2012.
On November 7, 2007, the City Council considered an action that would have made the
blue cart residential recycling program available to all residents in the City, rather than the
voluntary program, which is available for a fee. At that time, Council was asked to
accept a grant for recycling equipment, and a condition of the grant was for the City to
implement “universal service.” The program was to have cost $36 per year, per
household, and the “no” vote was primarily a desire not to impose that cost on customers.
Times have changed, as you can see from the memorandum from Public Works dated
December 23, 2011. We have saved enough money to buy the blue carts with cash, and
private sector interests are now willing to purchase the recycling equipment. We believe
we are now in a position to be able to redefine our basic service to include a blue cart on
a biweekly basis, and we can do that within the current rate structure!
More detail is included in the attached memo. Staff suggests that the topic be referred to
the Budget and Finance Committee for initial discussion.
Many people in the community have long advocated that we extend the program
citywide. The cost was the primary reason why we did not in the past. Customers with
space constraints, or who have other reasons for not wanting the service, could opt out.
Overall, it should be a good news item for 2012!
Thanks are due to our Solid Waste Division and the contract haulers for their efforts in this
regard.
Attachment
PUBLIC WORKS DEPARTMENT
MEMORANDUM
TO: Alan Tandy, City Manager
FROM: Raul Rojas, Public Works Director
DATE: December 23, 2011 (Revised January 24, 2012)
SUBJECT: Universal Residential Curbside Recycling
Solid Waste staff has identified an opportunity for the City to consider adding universal
curbside recycling program to the City’s basic refuse service without a fee increase to
the public. Favorable financial conditions, ongoing negotiations with the local haulers
regarding a contract extension, and positive recycling developments have come
together to make universal residential curbside recycling a possibility for our community.
Favorable financial conditions include:
The $5.3 million cart replacement reserve is adequately funded because carts
are lasting significantly longer than initial industry expectations.
Savings of approximately $900,000 will be realized in the Landfill Closure Reserve
Fund because of staff’s work with regulators and the favorable bids received on
the recently awarded contract for closure of the Landfill.
Significant operational savings were realized through re-routing commercial and
residential refuse routes and through savings from the Green Waste Facility
Electrification Project. These savings have made it possible to provide refuse
service without a rate increase for the last four years.
Stronger markets for sales of recyclables, compost and wood chips have yielded
higher revenues ($1.5 Million).
Positive recycling developments include:
Strong and steady market prices for recyclables have motivated the Bakersfield
ARC (BARC) and the local haulers to build recycling processing centers.
Anticipated revenues from the sale of recyclables are key in keeping curbside
recycling costs down and in precipitating the hauler’s desire to negotiate a
contract extension. It is important to point out that although market prices for
recyclables are currently steady, this may not always be the case.
Steady growth of the voluntary curbside program continues to generate
revenues and participation has reached levels whereby a phase-in of a universal
program can be done smoothly and economically.
Other recycling programs, such as the Green Waste Facility, the new school food
waste recycling program, and some cardboard recycling efforts, have helped
the City reach a 61% diversion rate from the Landfill. The new State goal is 75%
by the year 2020.
Universal Curbside Recycling Page 2 of 2
Material processing costs, which were a big part of the high cost estimates in
previous discussions on curbside recycling, have decreased significantly.
currently, BARC and Metropolitan Recycling Center (MRC) have recycling
capacity and both intend to expand. Funding for their proposed expansion
will not be paid by refuse customers - grants and revenues generated by the
recycling market will fund the proposed expansions.
Both one-time and annual recurring costs for a universal residential curbside recycling
program include:
Start-up costs are estimated at $5 million and will be paid for out of fund
balance. These are one-time costs for recycling trucks and blue carts. All blue
carts will be purchased by the City to keep costs down.
Annual operating costs are estimated at $2 million – these costs can be funded
initially out of fund balance. While regulations and many other factors vary with
time, it is hoped that rate increases can be avoided for the next couple of years.
The program could be phased-in over three years, spreading out the cash flow
needs for both one-time and annual costs.
Implementation requirements of the universal residential curbside recycling include:
Approximately 9,000 current voluntary blue cart subscribers would save $48 per
year, beginning July 1, 1012.
Collection days could be structured so that residents will not have three different
collection days (tan, green, and blue). In most cases, the blue cart day will
coincide with the green cart day.
Blue cart collection will remain every other week.
Residents can opt out of a blue cart in circumstances where they have
inadequate storage for three carts or prefer no blue cart. However, since
universal blue cart will be part of the basic service levels, no rate reduction could
be provided for those opting out of the blue cart program.
Depending on participation levels, the City recycling level could increase
approximately 4% (currently 61%).
Phased-in implementation would likely begin in areas where current cart
densities are higher, helping to keep initial start-up costs down.
Initiation of this program would commence as early as January 1, 2013, allowing
lead time for truck and cart purchases.
The City will purchase and deliver all of the blue carts for this program.
As a part of the cost implementation, the haulers will be paid an additional $2.27
per month. This fee will cover all of their costs for additional trucks and drivers.
The area to be served by the City will require three additional trucks and drivers.
Revenues from the sale of recyclables do help offset the overall program cost.
To accomplish implementation of the universal blue cart recycling program an
amendments to the hauling and recycling contracts will be necessary. The contract
amendments will address several items in addition to the blue cart program such as a
time extension and rate schedule additions and modifications. This will need to receive
full Council approval.
COMMUNITY DEVELOPME~TBLOCK GRANT (<;DBG)
Fiscal Year 12-13
!"o~ra_m Income Projec tedf-or_1__2/f3--~-----~-~-~-~~~~~-,~-~ -~.~ard'f"~~
TOTAL RESOURCES . ,
TOTAL ADMIN.-20% CAP
Long term obligations:
-Debnvc.Public Fac.-P & I on$4-:T m ---
Debt Svc. Public l'Oc-:= P & I on$800,000 --~ -
TOTAL LON<:; TERM OBLIGATIONS ~ ~ ~ -
PUBLIC SERVICES
Current enl.+pr yr PI X 15% = $406,153 max. for FY 12-13
Fair Housing
Mill Creek, SoutheasCand Baker Street Polic8Patrol---
Bakersfield Senior Center
Sub-total
LOW-MOD BENEFIT
Home Access Grant Program
BakerStreet Commerciclllnc entive Program
BARC: Equimp~e__0t Purchase and lnstOllation
Sub-total
~ubtotal Acj_mirli~ration, De~t and !_rograms
All
1&2
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All
2
j -
_-__ -r----
NET RESOURCES AVAilABLE FOR CIP ~~~~=~~~j:~: ~o~~T~~=~i!;~r~:~:~~,P~~=~~~~ble~ _ ~
CopHollmpwvemem P<ojeca {Pwpo•edf . ---~ :.:a2r~
Alta Vista Area Curb, Gutter:clnd Sidewalk Reco nstruction --_
East California Area Curb, Gutter and Sidewalk Recons truction 1
Arts Aliv~ District ~treetsc9pe Improvements ~ --~ J ~__J_ -____ 2_J
-~-1-_I
TOTAL
AMOUNT OVER/UNDER NET RESOURCES AVAILABLE
S:\Budget FY 12-13\CDBG Budget PROPOSED FY1213
PW ED/CD
DO Dir. Del. $3,007,770~-
--I $7,000
$3,014,770~ ~ --
$602~541
$342,5Qt_=
$65,395
-$407,900 r
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$352,37j
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$208,9601
$280,000
1
$513,9601
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$403,000
$403,000
~ $301-:580
$1.107,580
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$10,000
$10,000
$10,000
$30,000 so
1/20/20124:49 PM
Home Investment Partnership -~OME
FY2012'-1 . . 'ill:?X.fu,,:<k:;,,.,:,;~;;,~~;,>:;AA. '"'
RESOURCES:
~-~-~
HOME Entitlement for FY 201 2-13
----
Program In come Projected 12-13
-----
Sub-Total
TOTAL RESOURCES
PROGRAM ADMINISTRATION-10%
~ $1,02~,4661:1·-~-$30,000
-~-$1,055,460
. --
25-Jan-2012
$1,055,460
$105,546 1
P~oject Cost Direct Delivery
-----
CHDO Set As ide 15%: ------
New Construc tion
Total Program/Project Costs + Direct Delivery
Amount over/under net resources available 1-
I --~--l
~--
ESG Grant for FY 2012-13
PROGRAM ADMINISTRATION -7.5%
PRO~OSED ESG PROGR~~S
----Emergency Shelter (max. 60% of ESG-$157,667)
-BakerSfi81d ResCue Missio n~ ~--
Be-fhanY SerVICes-BakerSfie ld HOmeless c enter -
-Allianc_e_A-gain-st FamiiY violence -----
Sub-Total for Emergency Shelter
Homeless Prevention
Provider to be Determined-
-Sub-TotCiitor Homeless Prevention
Total Project and Administration Costs
Amount over/under net Resources Available
-----I
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----r ~
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$874,914
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$262,778
$19,708 1
t-$68,000
--------$68,000
-$21 ,66 7 -
$157,667
--------y-~ $85,403
$85,403
$262,778
S:\Budget FY 12-13\HOME ESG Budget PROPOSED FY1213
75,000
$75,000
$0
($0)
BAKERSFIELD
Economic and Community Development Department
MEMORANDUM
TO: Alan Tandy, City Manager
FROM: Donna L. Kunz, Economic Development Director
January 4, 2012
SUBJECT: Intra City Proposals Received for FY 2012-13 CDBG Assistance
The deadline for submission of proposals for FY 2012-13 was October 31, 2011. We
received 15 proposals totaling $2,248,211. Below are project descriptions, location, cost
estimates, and eligibility/qualification summaries.
Project Description City Department HUD
&Ward Eligible/Qualified
PUBLIC WORKS
East California Area Curb1 Gutter. Sidewalk. & Public Works Yes/Yes
Rell.avement Project Ward 1
Improve drainage currently causing street failures.
Install curb, gutter and sidewalk as needed prior to
street reconstruction. Area generally bounded by
California Avenue, Martin Luther King Jr. Boulevard,
Brundage Lane, and Union Avenue. CDBG-
$500,000
Alta Vista Area Curb. Gutter. Sidewalk. & Public Works Yes/Yes
Rell.avement Project Ward 2
Improve drainage currently causing street failures.
Install curb, gutter & sidewalk as needed prior to street
reconstruction. Flower Street to Bernard Street and
Beale Avenue to Alta Vista CDBG-$500,000
Martin Luther King Jr. Communitv Center G'i.m Public Works Yes/Yes
and Weight Room Rehabilitation Ward 1
Facilities improvements to rehabilitate the gymnasium
and weight room at 1000 South Owens Street. CDBG-
$98,350
ECONOMIC AND COMMUNITY DEVELOPMENT
Coronet Building Demolition EDCD Yes/Yes
Demolition of a blighted structure at 1006 Baker Ward 2
Street. CDBG -$100,000
Project Description City Department HUD
&Ward Eligible/Qualified
Baker Street Commercial Economic Develof2.ment EDCD Yes/Yes
Program Ward 2
Assistance to the Housing Authority of the County of
Kern for tenant improvements and technical
assistance as incentive to lease space and create
jobs at the Baker Street Village Development-1015
Baker Street CDBG -$208,960
Business Loan Program for South Mill Creek EDCD Yes/Yes
Businesses Ward 2
Loan program to assist business growth and job
creation for commercial improvements in South Mill
Creek, generally bounded by 13th Street, P Street,
California Avenue and the Mill Creek Linear Park
CDBG -$100,000
Arts Alive District Streetsca12.e lm12.rovements EDCD Yes/Yes
Targeted streets and infrastructure improvements Ward 2
within the Downtown Arts Alive District, generally
bounded by 21 st Street, Chester Avenue, 17th Street,
and F Street. CDBG -$300,000
HOME Access Grant Program EDCD Yes/Yes
Grants for accessibility improvements to private City-Wide
residences -scattered site. CDBG -$25,000
Fair Housing Program Services EDCD Yes/Yes
Counseling, outreach, and compliance services City-Wide
related to housing discrimination issues. Program is
required by HUD for entitlement communities.
CDBG-$30,000
FIRE DEPARTMENT
Fire Station Headquarters Access lmf2.rovements Fire Department Yes/Yes
Reconstruction of sidewalks and driveways, and Wards 1 ,2,& 3
landscaping improvements at the Fire Station #1 facility
-2101 H St. CDBG-$148,525
POLICE DEPARTMENT
*Mill Creek1 Southeast. and Baker Street Areas Police Yes/Yes
Police Patrol Wards 1 & 2
Funding of 2 FTE officer positions in the Mill Creek
Linear Park area , Southeast police satellite office
area, and Baker Street area . CDBG-$237,376
RECREATION AND PARKS
Dr. Martin Luther King Jr. Park Tennis Courts Recreation & Parks No/No
Resurfacing Ward 1
Resurfacing of existing court(s) at 1000 South Ovvens
Street
CDBG -$17,864
Wilson Park Tennis Courts Resurfacing Recreation & Parks No/No
Resurfacing of existing court(s) at 2400 Wilson Road Ward 7
CDBG-$17,864
Wa~side Park Tennis Courts Resurfacing Recreation & Parks No/No
Resurfacing of existing court(s) at 1200 Ming Avenue. Ward 1
CDBG -$17,864
~-
City Department HUD Project Description &Ward Eligible/Qualified
Jefferson. Park Pia'{_ Courts Resurfacing_ Recreation & Parks No/No
Resurfacing of existing tennis and basketball court(s) Ward 2
at 801 Bemard Street.
CDBG ~ $35,112
*Note: CDBG funded public services cannot exceed 15% of CDBG entitlement
BAKERSFIELD
Economic and Community Development Department
MEMORANDUM
TO: Alan Tandy, City Manager
FROM: Donna Kunz, Economic Development Director
January 4, 2012
SUBJECT: Non-Profit & For-Profit Applications for HUD FY 2012-13 Funding
The deadline for the submission of CDBG , HOME, and ESG applications for FY 2012-13
funding was October 31 , 2011. This year 10 applications were submitted from non-profit
and private entities totaling $1 ,730,198.
Below are summaries and staff's comments of the applications received from applicants
requesting assistance from the various HUD programs for FY 12-13.
Community Development Block Grant
Applications-FY 201 0-11
Applicant Estimated Cost
Description City Funds Requested HUD
Proposal Name Location Other Sources Eligible/Qualified
Boys & Girls Clubs of Facilities improvements $188,666 Total Project Cost Yes
Kern County at 801 Niles Street.
Technology lab, Ward 2
performing arts $50,000 City
studio, library, and
staff offices/bathroom
remodel for Boys &
Girls Clubs building in
East Bakersfield
Bakersfield Purchase and installation $3,060,000 Total Project Cost Yes
Association of of recycling equipment at
Retarded Citizens 2240 South Union
(BARC) Avenue
$280,000 City
W illiam M. Thomas Ward 1
Material Recovery
Facility expansion and
purchase/installation
of equipment
Page 1 of 3
Community Action Various improvements to $653,270 Total Project Cost Yes
Partnership of Kern recreational facilities at
2424 Cottonwood Road
Exterior recreational
improvements at the Ward 1 $440,798* City
Friendship House
Community Center *aprox. $35,000 of costs are
ineligible
Ebony Counseling Funds to rehabilitate and $75,000 Total Project Cost Yes
Center improve facilities at 1301
California Avenue
Rehabilitation of
facility, and Ward 1 $75,000 City
parking/security
improvements
Bakersfield Senior Funds to improve $150,000 Total Project Cost Yes
Center Inc. (BSC) facilities at BSC,
including exterior paint,
Various Facilities wrought iron fence and
Improvements gate, restroom remodel, $150,000 City
new doors, dining room
roof remodel, and HVAC
for dining room and
kitchen.
Located at 530 4th Street
Ward 1
Bakersfield Senior Funds to continue BSC $85,000 Total Project Cost Yes
Center Inc. (BSC) current level of services
to seniors in southeast
BSC Public Services and central Bakersfield.
Located at 530 4th Street $85,000 City
Ward 1
HOME Applications -FY 2011-12
Villa San Dimas Rehabilitation of existing $400,000 Total Project Cost Yes
Rehabilitation Project housing located at 601
36th Street. Ward 2
Rehabilitation
$400,000 City
Emergency Shelter Grant
Applications -FY 2011 -12
Bethany Services, Continue to fund $3.4 million annual operating Yes
(BHC) operational cost of the budget
Homeless Center
Bakersfield Homeless including cost of security
Center Emergency maintenance and utilities
Shelter Grant at 1600 E. Truxtun $125,000 City ESG
Avenue. $125,000 Match
CityWide
Page 2 of 3
Alliance Against Continue to fund the $506,495 annual operating Yes
Family Violence operating cost of the budget
(AAFV) Battered Women's
Shelter including utilities,
Shelter for Battered insurance, maintenance $ 32 ,000 City ESG
Women and their and wages for a $ 32 ,000 Match
Children counselor at 1921 191h
Street
CityWide
Bakersfield Rescue Continue to fund $2.4 million annual operating Yes
Mission (BRM) operational cost of the budget
Bakersfield Rescue
Homeless Mission including
Intervention Services maintenance, utilities, $ 92,400 City ESG
and personnel at 816
East 21 st Street
$ 92,400 Match
City Wide
Page 3 of 3
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an
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shall receive a
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r
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r
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u
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n
t
to
th
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a
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sh
a
l
l
re
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p
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bi
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s
.
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o
c
k
t
o
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%
to
lo
c
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.
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e
3%
pr
e
f
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e
n
c
e
sh
a
l
l
be
ba
s
e
d
on
th
e
am
o
u
n
t
of
th
a
t
po
r
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i
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n
of
th
e
bi
d
wh
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c
h
is
su
b
j
e
c
t
to
sa
l
e
s
ta
x
.
Th
i
s
is
in
t
e
n
d
e
d
to provide preference
in
th
e
aw
a
r
d
of
ce
r
t
a
i
n
Ci
t
v
co
n
t
r
a
c
t
s
in
or
d
e
r
to
en
c
o
u
r
bu
s
i
n
e
s
s
e
s
to
mo
v
e
in
t
o
th
e
-
·
SMG
BARBICH HOOPER KING
DILL HOFFMAN
ACCOUNTANCY CORPORATION
Independent Auditors' Report
Rabobank Arena, Theater,
Convention Center, Bakersfield Ice Sports Center
& Bright House Networks Amphitheatre
Bakersfield, California
We have audited the consolidated statement of net assets ofRabobank Arena, Theater, Convention
Center, Bakersfield Ice Sports Center & Bright House Networks Amphitheatre as of June 30,2011 ,
and the related consolidated statements of revenues, expenses and changes in net assets, and cash flows
for the year then ended. These consolidated financial statements are the responsibility of the City of
Bakersfield's facility management company, SMG. Our responsibility is to express an opinion on
these consolidated financial statements based on our audit.
We conducted our audit in accordance with U.S. generally accepted auditing standards and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit
to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the fmancial statements. An audit also includes assessing the accounting principles used
and the significant estimates made by management, as well as evaluating the overall consolidated
fmancial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the consolidated financial statements referred to above present fairly, in all material
respects, the financial position of Rabobank Arena, Theater, Convention Center, Bakersfield Ice Sports
Center & Bright House Networks Amphitheatre as of June 30, 2011 , and the respective changes in
financial position, and cash flows, where applicable, thereof, for the year then ended in conformity
with U.S. generally accepted accounting principles.
P.O. BOX 11171 I B~ERSFIELD, CA 93389
5001 E. COMMERCENTER DRIVE I SUITE 350 I BAKERSFIELD, CA 93309
(661) 631-1171 OFFICE I (661) 631-0244 FAX I BHKCPAS.com
Budget & Finance Committee Calendar
January 2012 Through December 2012
All meetings will be held at City Hall North, First Floor, Conference Room A
Approved: DRAFT
Budget & Finance City Council Meetings - 5:15 p.m.
Committee Meetings
12:00 p.m.Holidays - City Hall Closed
MARCH
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League of California Cities Annual Conference - September 5 - 7, 2011
JANUARY FEBRUARY
Last updated: 1/5/2012 9:15 AM
DOCUMENTS HANDED
OUT AT THE
COMMITTEE MEETING
Name
BUDGET AND FINANCE COMMITTEE MEETING
MONDAY, JANUARY 30,2012
ATTENDANCE LIST
Organization Contact: Phone/ E-mail
t~ /1
0/c..;
Name
G,~ 6et!JI~
Cfsi ~tvei-
l'lru~ ~,-,j
~T~ P-tlii~
BUDGET AND FINANCE COMMITTEE MEETING
MONDAY, JANUARY 30,2012
ATTENDANCE LIST
Organization Contact: Phone/ E-mail
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hriJu.--Dire~
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PUBLIC STATEMENTS SPEAKER'S CARD
Budget and Finance Committee of the City Council
Committee Meeting Date
You are invited to address the Committee under Public Statements on any
subject that is not listed on the Committee Agenda. All other statements will
be allowed at the time the Committee addresses the item. No action will be
taken on any item not on the Agenda; this Committee will gather information
and report back to the City Council.
Public statements are limited to three (3) minutes per speaker. The
Committee may, by simple majority vote, waive the time limit.
Please fill out a Speaker's Card and present it to the Committee Chair:
Name:
Company/
Organization:
Address:
Phone:
Subject:
Councilmember Russell Johnson
3~ 7 -Lf'12.. <? Fax /e-mail:
Loca..i 8-t.-fe~-U~
PUBLIC STATEMENTS SPEAKER'S
C mmittee Meeting Date /-i 0 -I h
You are in ed to address the CommitteelEder Public Statements on any
subject that is n t listed on the Committee A enda. All other statements will
be allowed at th time the Committee add esses the item. No action will be
ommittee will gather information
Public statements re limited to hree (3) minutes per speaker. The
Committee may, by simp majozity v e, waive the time limit.
Please fill out a Speaker's C rd and resent it to the Committee Chair:
Councilm ber Russell Johnson
Name:
Company/
Organization:
Address:
Phone:
Subject:
~i.N
\
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<j3'1-trt;