HomeMy WebLinkAbout05/22/2012
City Council Members:
Rhonda Smiley, Assistant to the City Manager Sue Benham, Chair
Jacquie Sullivan
Rudy Salas
AGENDA SUMMARY REPORT
Regular Meeting of the
LEGISLATIVE AND LITIGATION COMMITTEE
Tuesday, May 22, 2012 - 12:00 p.m.
City Hall North
First Floor – Conference Room A
1600 Truxtun Avenue, Bakersfield, CA 93301
The meeting was called to order at 12:00 PM.
1. ROLL CALL
Present: Councilmember Sue Benham, Chair
Councilmember Rudy Salas
Absent: Councilmember Jacquie Sullivan
Staff Present:
Alan Tandy, City Manager Ginny Gennaro, City Attorney
Rhonda Smiley, Asst. to the City Manager Chris Huot, Administrative Analyst
Steven Teglia, Asst. to the City Manager Eddie Chavez, Interim I.T. Director
Others Present:
Brandy Midkaff, Independent Living Center Antonie Boessenkool, Bakersfield Californian
2. ADOPT MARCH 19, 2012 AGENDA SUMMARY REPORT
Adopted as submitted
Legislative and Litigation Committee
Agenda Summary Report
May 22, 2012
Page 2
3. PUBLIC STATEMENTS
None
4. DEFERRED BUSINESS
A. Discussion and Recommendation Regarding Electronic Communications – Gennaro /
Tandy / Smiley
City Attorney Ginny Gennaro stated staff was in the process of developing an
instructional video to better educate City staff on how to recognize emails that should
be retained and the different options available to store emails. City Attorney Gennaro
presented the Committee with a draft script of the content that is proposed for the
training video, including various scenarios that will be used as examples, along with
narrative instruction. She stated the education video would conclude with a brief test
of the information reviewed in the video. City employees would be required to pass a
test at the conclusion of the video; employees who do not pass the test would be
required to repeat the training until they passed.
Committee Chair Sue Benham asked how often the training would take place and in
what setting it would be provided.
City Manager Alan Tandy stated an exact time had not been determined but
suggested having the educational session take place every two to three years, as with
other required training that includes refresher sessions.
Councilmember Rudy Salas recommended the time frame requirement be in line with
all other training requirements already in place, every two years. Councilmember
Salas also recommended changing the current auto deletion rule from 30 days to 90
days.
Councilmember Salas made a motion to proceed with recording and implementing
the electronic communications training video and to change the current auto
deletion rule to 90 days; implementation would commence once approved by the full
City Council.
The motion was unanimously approved, with Committee member Sullivan absent.
5. COMMITTEE COMMENTS
Councilmember Salas thanked staff for all the research and input provided to the
Committee regarding electronic communications.
6. ADJOURNMENT The meeting adjourned at 12:37
cc: Honorable Mayor and City Council