HomeMy WebLinkAbout03/06/2002 AGENDA PACKETBAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF MARCH 6, 2002
Council Chambers, City Hall, 1501 Truxtun Avenue
Pre-Meeting - 5:15 p.m. Regular Meeting - 7:00 p.m.
PRE-MEETING
1. ROLL CALL
(45 min)
WORKSHOP
a. City Council Goal Setting.
(Council will recess to the City Manager's Conference Room to discuss this item.)
CLOSED SESSION
a. Public Employee Performance Evaluation - City Manager
Closed Session pursuant to Subdivision (a) of Government Code Section 54957.
REGULAR MEETING
1. INVOCATION by Rev. Carl Baker, Ridgeview Church of the Nazarene
2. PLEDGE OF ALLEGIANCE by Boy Scout Troop 194
3. ROLL CALL
4. CLOSED SESSION ACTION
5. PRESENTATIONS
a. Presentation by Mayor Hall of Proclamation to Jim Baldwin, Executive Director, and
Jan Callagy, Assistant Director of Marketing, for Bakersfield Association for
Retarded Citizens, proclaiming March 2002, as "Mental Retardation Awareness
Month".
b. Presentation of Mayor's Proclamation by Councilmember Sue Benham to John
Lotze, Co-Founder, South Valley Bicycle Coalition, proclaiming March 16, 2002 as
"Norm Hoffman Day".
6. PUBLIC STATEMENTS
APPOINTMENTS
a. Appointment to Kern County Museum Authority by Vice-Mayor Salvaggio.
Staff recommends Council concurrence.
(Ward 4)
(Ward 2)
(Wards 1,3,5,6,7)
(Ward 4)
CONSENT CALENDAR
Minutes:
a. February 20, 2002 Council Meeting.
Payments:
Payments from February 8, to February 21,2002 in the amount of $4,278,129.94;
and Self Insurance payments from February 8, to February 21,2002 in the amount
of $598,610.36.
Ordinances:
Adoption of an ordinance adopting the Negative Declaration and amending Section
17.06.020 (Zone Map No. 123-18) of Title 17 of the Bakersfield Municipal Code by
changing the zoning from Agriculture - 20 acre minimum (A-20A) to One Family
Dwelling (R-l) on 64.14 acres located north of Pacheco Road, east of Mountain
Vista Drive (ZC No. P01-0898) (First reading 2/20/02)
Resolutions:
Resolution of Application proposing proceedings for annexation of uninhabited
territory to the City of Bakersfield, property identified as annexation No. 433, located
along the south side of Quincy Street, between Robinson Street and Miller Street.
e. Resolution adopting the City of Bakersfield Electronic Document Imaging Policy.
Resolution authorizing for five years the submittal of grant applications to the
California Integrated Waste Management Board for Used Oil Recycling.
Resolution determining that an Autoscope Machine-Vision Detection System for
traffic control cannot be reasonably obtained through the usual bidding procedures
and authorizing the Finance Director to dispense with bidding thereof, not to exceed
$192,500 for seven systems.
Agreements:
h. Tract Maps/Improvement Agreements:
Final Map and Improvement Agreement with Castle & Cooke California, Inc.
for Tract 5882, Phase 2D, located south of Brimhall Road, east of Allen
Road.
-2-
(Ward 4)
(Ward 4)
(Ward 4)
(Ward 4)
(Ward 4)
(Ward 3)
(Ward 2)
(Ward 2)
(Ward 3)
(Ward 7)
CONSENT CALENDAR continued
Final Map and Improvement Agreement with Castle & Cooke California, Inc.
for Tract 5882, Phase 3C, located south of Brimhall Road, east of Allen
Road.
Final Map and Improvement Agreements with Castle & Cooke California,
Inc. for Tract 5882, Phase 3D, located south of Brimhall Road, east of Allen
Road.
Final Map and Improvement Agreement with Castle & Cooke California, Inc.
for Tract 5882, Phase 3E, located south of Brimhall Road, east of Alien
Road.
Final Map and Improvement Agreements with Communities At River Oaks,
LLC for Tract 5999, Phase 3, located south of Stockdale Highway, west of
Buena Vista Road.
Final Map and Improvement Agreements with Palisades At Riverlakes, LLC
for Tract 6023, Phase 1, located north of Olive Drive, east of Calloway Drive.
Agreement with Bon Terra Consulting, $66,950 to prepare a biological resources
evaluation for the Northeast Bakersfield Open Space Area.
Agreement with Roadway Displays, Inc., $35,804 to fabricate and install truck signs
for promotion of City recycling programs.
k. Agreement with Kern Aquatics for use of Jastro Park swimming pool.
Three-year Lease Agreement with Centennial Center, LLC, $300,000 annually for
office space at 900 Truxtun Avenue.
Interchange on State Route 178 at Fair[ax Road and Extension of Freeway to east
of Fairfax Road:
Design Consultant Contract with Parsons Brinekerhoff Quade & Douglas,
Inc. $985,564 for engineering services for plans, specifications and
estimates.
Appropriate $700,000 fund balance to the Capital Improvement Budget
within the Transportation Development Fund.
Interchange of State Route 99 at White Lane - overcrossing widening, interchange
modifications and sound barrier:
Design Consultant Agreement with URS Corporation, $619,690 for
engineering services for plans, specifications and estimate.
Appropriate $250,000 fund balance to the Capital Improvement Budget
within the Transportation Development Fund.
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(Ward 4)
(Ward 1)
(Ward 1)
(Ward 4)
CONSENT CALENDAR continued
o. Agreement with City of McFarland, $481,000 for assignment of Regional Surface
Transportation Program (RSTP) funds.
1. Transfer $312,650 of appropriations from the Streets Division Operating
Budget to the Capital Improvement Budget within the Gas Tax Fund.
p. Funding requests by Greater Bakersfield Vision 2020, Inc.:
1. Approve annual sponsorship in the amount of $2,500 as a Funding
Visionary.
2. Memorandum of Understanding with Greater Bakersfield Vision 2020,
contribution not to exceed $11,000, toward the funding of an image
campaign for Greater Bakersfield.
q. Amendment No. 1 to Improvement Agreement No. 00-17 with B&C Associates for
Parcel Map 9630, located at the southwest corner of Brimhall Road and Coffee
Road.
r. Amendment No. 1 to Agreement No. 00-306 with Kern County Economic
Opportunity Corporation (KCEOC) for $550,000 for the design and construction of
a food bank facility at the southwest corner of Feliz Drive and Washington Street.
s. Contract Change Order No. I to Agreement No. 01-253 with Wood Bros. Inc.,
$36,050.90 for Northeast Bakersfield Water Supply Reservoir.
Bids:
t. Demolition of Improvements at 333 Union Avenue (Chaparral Motel):
1. Accept bid to award Contract to Abateco in the amount of $177,500 for the
Demolition of Improvements at 333 Union Avenue.
2. Appropriate $177,500, Southeast Bakersfield Redevelopment Area available
current revenue to the Redevelopment Agency Operating Budget.
3. Agreement with the Bakersfield Redevelopment Agencyto reimburse for the
demolition of 333 Union Avenue from the Southeast Bakersfield Capital
Improvement Budget, totaling $177,500.
u. Accept bid to award Contract to Bowman Asphalt, Inc., $804,545.93 for construction
of the Southwest Kern River Bike Path.
v. Accept bid from Construction Machinery, Incorporated, $88,641.05 for one
replacement loader for Public Works.
w. Accept bid from South Coast Fire Equipment, $648,249.03 for one Tractor Drawn
Aerial Truck for Fire Department, Station 15.
x. Accept bid from South Coast Fire Equipment, $388,843.46 for one replacement
1500 GPM Fire Pumper with 750 gallon tank for Fire Department, Station 6.
-4-
8. CONSENT CALENDAR continued
(Ward 1 )
Miscellaneous:
y. Miscellaneous Appropriations/Transfers:
Appropriate $421,972 Congestion Management Air Quality Funds to the
Equipment Management Fund Capital Improvement Budget for a Natural
Gas Fueling Station Project.
Appropriate $421,972 transfer from the Equipment Management fund to the
Amtrak Railway Fund Capital Improvement Budget for the Bakersfield
Amtrak Station.
Appropriate $11,800 Amtrak Railway fund balance to the Capital
Improvement Budget for the Bakersfield Amtrak Station.
Appropriate $5,945 in Strong Motion Instrumentation (SMI) monies to the
Development Services Department General Fund Operating Budget for Post-
Disaster Safety Assessment Training.
aa.
Appropriate $76,000 Southeast Bakersfield Project Area Tax Increment to the
Bakersfield Redevelopment Agency Operating Budget for Consultant Agreement
for the Southeast Bakersfield Community Strategic Plan.
bb.
Review of Senate Constitutional Amendment 7 (SCA 7) (Refer to Legislative and
Litigation Committee)
Staff recommends adoption of Consent Calendar Items a. through bb.
(Ward 3)
(Wards 1,2,5,7)
HEARINGS
Porter-Robertson Engineering representing Kyle Carter Homes has appealed the
decision of the Planning Commission to deny Specific Trails Plan Amendment No.
P01-0758. (Staff comments by Jack Hardisty, Development Services Director)
Resolution approving the Negative Declaration and upholding the Planning
Commission decision to deny the deletion of a bike path located north of
State Route 178, east of Alfred Harrell Highway.
Staff recommends adoption of the resolution.
Resolution confirming the report of the Chief Code Enforcement Officer regarding
assessments of certain properties in the City of Bakersfield for which structures
have been secured against entry or for the abatement of certain weeds, debris and
waste matter. (Staff comments by Jack Hardisty, Development Services Director)
Staff recommends adoption of the resolution.
-5-
(Ward 2)
HEARINGS continued
Resolution confirming the report of the Chief Code Enforcement Officer regarding
assessment of 35 Bliss Street in the City of Bakersfield for which a dangerous
building has been demolished. (Staff comments by Jack Hardisty, Development
Services Director)
Staff recommends adoption of the resolution.
10.
REPORTS
City Manager Report No. 2-02 regarding Street Resudacing/Reconstruction
Program. (Raul Rojas, Public Works Director)
Resolution determining that certain Road Reclaimer/Soil Stabilizer
equipment and an Asphalt Paving Machine cannot be reasonably obtained
through usual bidding procedures and authorizing the Finance Director to
dispense with the formal bidding therefore, not to exceed $520,000.
Appropriate $520,000 fund balance to the Fleet Services Division's
operating budget within the Equipment Management Fund to purchase the
Road Reclaimer/Soil Stabilizer and the Asphalt Paving Machine.
Staff recommends accept report, adoption of resolution and approval of
appropriation.
City Manager Report No. 3-02 regarding Consideration of Possible Section 108
Federal Financing Program, and Brownfield Economic Development Initiative
(BEDI) Grant Application (Donna Kunz, Economic Development Director)
Staff recommends accept report, Council discussion and approval for staff to
continue exploration of Section 108 Loan financing opportunities and BEDI Grant
opportunities to provide financing for the various public facilities and special
economic development activities outlined below.
11. DEFERRED BUSINESS
12.
13.
14.
NEW BUSINESS
COUNCIL & MAYOR STATEMENTS
ADJOURNMENT
S:\Council~AG EN DA~2002\MAR602.wpd
Februa~/28, 2002 (1:58pm)
Respectfully submitted,
Alan Tandy
City Manager
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B A K E R S F I E L D
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
THROUGH:
SUBJECT:
March 1,2002
HONORABLE MAYOR AND CITY COUNCIL
JOHN W. STINS~, A~SISTANT CITY MANAGER
ALAN TANDY, CITY MANAGER
AGENDA HIGHLIGHTS - MARCH 6, 2002 COUNCIL MEETING
.PRE-MEETING
There is one workshop regarding Council Goal Setting. The Council will begin the meeting in
the Council Chambers and recess to the City Manager's Conference Room.
There is one closed session item, which is the performance evaluation of the City Manager.
APPOINTMENTS
It is recommended that Mayor Harvey L. Hall be appointed to the Kern County Museum
Authority.
CONSENT CALENDAR
Consent Calendar items are explained by Administrative Reports.
highlighted include:
Those that should be
Ordinances:
Item 8c. Ordinance adoptinq a Ne.qative Declaration and amendin.q the Municipal Cede by
chan.qin.q the zonin.q from A-20A (A.qriculture - 20 acre minimum) to R-1 (One Family Dwelling)
on 64.14 acres located north of Pacheco Road, east of Mountain Vista Drive. This ordinancu
was given first reading at the City Council meeting on February 20, 2002. No one spoke in
opposition.
HONORABLE MAYOR AND CITY COUNCIL
MARCH 1, 2OO2
PAGE 3
Metropolitan Bakersfield Habitat Conservation Plan (MBHCP) Trust group agreed to pursue
acquisition of an endangered species habitat in Northeast Bakersfield in conjunction with the
City's plans to preserve an open space area in the hills and bluffs of the northeast. It is the
intent to also allow for passive trail use between open space recreational areas. As a condition
of use of MBHCP funds, the wildlife agencies requested updated biological information on the
presence of protected species within the NBOSA. This agreement is for biological consulting
services to provide up-to-date information on protected species, habitat ranking, restoration,
potential and multiple use suitability.
Item 8i. Aqreement with Roadway Displays, Inc. to fabricate and install truck si.qns for
promotion of City recyclinq proqrams. The City's Used Oil Recycling Program is 100% funded
by an annual block grant from the California Integrated Waste Management Board (CIWMB).
Part of the Program's promotion is to place sign advertisements on each of the City's 32 refuse
trucks. The CIWMB grant administrator approved the cost of $28,082. An additional benefit
from this project is that another promotional message, such as "Greenwaste Recycling" can be
printed on the other side of the "Used Oil" signs for a minimal cost of $7,722, which will come
out of the Solid Waste operating budget.
Item 8k. A,qreement with Kern Aquatics for use of Jastro Park swimminq pool. Kern Aquatics
competitive swim team desires to enter into an agreement for use of the swimming pool at
Jastro Park. They request use of the pool once a day, generally during the evening hours.
According to the Master Fee Schedule, the use of City swimming pools is charged at $80 for
two hours, and includes lifeguards. Staff proposed that the rental rate be $28 per hour given the
high quantity of usage and the fact they do not require lifeguards. This is the same amount
charged to other swim clubs for rental of City pools.
Item 81. Three-year Lease A.qreement with Centennial Center, LLC for office spac.e at 900
Truxtun Avenue for $300,000. On November 14, 2001 and January 9, 2002, Council approved
the relocation of the Economic and Community Development and Recreation and Parks
Departments, respectively. Staff is recommending the departments move to 900 Truxtun
Avenue, to an office building currently under construction, while the City considers its future
space needs. This building provides adequate floor space to meet both the City's and the
public's needs, and more than sufficient parking. The terms of the lease are: 3 year primary
term with 2 one-year extensions; annual rent on 17,242 square feet of $300,000 on a full service
basis, excluding janitorial, which will be contracted out separately; and landlord to construct
interior improvements according to City's design.
Item 8m. Intemhanqe on State Route 178 at Faiffax Road and Extension of Freeway to east of
Fairfax Road. In January 2002, staff received Statements of Qualifications from six firms for
the interchange project. After review, staff recommended inviting three firms to prepare a fee
proposal and make an oral presentation to City and CaITrans staffs. Based on the combination
of qualifications and fee proposal, staff recommends award of a Design Consultant Contract to
Parsons Brinckerhoff Quade & Douglas, Inc. in the amount of $985,564. An additional
appropriation of $700,000 fund balance to the Capital Improvement Budget within the
Transportation Development Fund is also recommended.
HONORABLE MAYOR AND CITY COUNCIL
MARCH 1, 2002
PAGE 4
Item 8n Interchanqe on State Route 99 at White Lane - Overcrossinq Wideninq, Interchanqe
Modifications and Sound Barrier. In January 2002, staff received Statements of Qualifications
from six firms for the interchange project. After review, staff recommended inviting three firms
to prepare a fee proposal and make an oral presentation to City and CalTrans staffs. Based on
the combination of qualifications and fee proposal, staff recommends award of a Design
Consultant Contract to URS Corporation in the amount of $619,690. An additional appropriation
of $250,000 fund balance to the Capital Improvement Budget within the Transportation
Development Fund is also recommended.
Item 80. Agreement with City of McFarland for assiqnment of Regional Surface Transportation
Program (RSTP) funds. This agreement would allow the City of McFarland to assign its RTSP
funds to the City of Bakersfield in exchange for Gas Tax funds. The City of McFarland was
apportioned $481,000 of RSTP for FY 2002103, and proposes to exchange that for $312,650 in
Gas Tax funds. This offer is made because they currently have no projects that qualify for use
of RSTP funds, but do have projects that could utilize Gas Tax funds. This exchange would
result in a net increase in funding to the City of Bakersfield of $168,000. Kern COG approves of
the exchange.
Item Bp. Funding requests by Greater Bakersfield Vision 2020, Inc. The City of Bakersfield was
a Founding Visionary of Greater Bakersfield Vision 2020. Vision 2020 has requested that the
City continue this commitment for the next year with a sponsorship of $2,500. One of their
projects is an Image Study of Greater Bakersfield. The City is being requested to provide
funding in an amount not to exceed $11,000 toward the initial phase of the Study. This Study
will refine the key issues, propose strategies to improve the image perceptions and develop a
campaign to improve the image of Bakersfield. The Budget and Finance Committee
recommends the following: 1) approval of an annual sponsorship of $2,500; and 2) provide
$8,000 toward funding Phase I, and provide an amount not to exceed $3,000 to pay for actual
travel costs incurred by the consultant, Cogent Research LLC, a Massachusetts Corporation.
City funds would only be used to reimburse actual costs.
Item Sq. Amendment No. I to Improvement Aqreement No. 00-17 with B&C Associates for
Parcel Map 9630, located at the southwest comer of Brimhall Road and Coffee Road. This
agreement was entered into to secure the improvements required for the development of the
Parcel Map. Subsequently, the subdivider sold the property to the State of California for their
anticipated use of a freeway, thereby eliminating the need for the required improvements. The
amendment relieves the subdivider of all his obligations and responsibilities arising from the
agreement.
Item Sr. Amendment No. 1 to A.qreement No. 00-36 with Kern County Economic Opportunity
Corporation (KCEOC) for $550,000 for the design and construction of a food bank facility at the
southwest corner of Feliz Drive and Washington Street. Currently, KCEOC, a non-profit
organization, leases various locations throughout the City and County in which they provide
services to the Iow-income population of Bakersfield and Kern County. As part of the CDBG
Action Plan for FY 99/00, KCEOC was allocated $255,000 for the purchase of an 18.79 acre
HONORABLE MAYOR AND CITY COUNCIL
MARCH 1, 2002
PAGE $
vacant parcel located at the southwest corner of Feliz Drive and Washington Street to relocate
their food bank operation. Additional funds for design and construction were previously
approved by Council in the CDBG Action Plans for FY 00/01 and FY 01/02, I the amount of
$275,000 and $250,000, respectively. The balance of needed funds in the amount of $80,000
have been earmarked for the project in the Capital Improvement Fund. The total estimated
design build cost for the food bank facilities with parking and site improvement is $712,243.
This amendment grants KCEOC a total of $555,000 for design and construction of the new
facility. They are seeking additional public and private funding for the balance. KCEOC will
deed the 14th Street property back to the City upon execution of this amendment. The
agreement will allow KCEOC to rant the 14th Street property from the City for $1 until May 31,
2003, or until they move into the new facility, whenever is sooner.
Item 8s. Contract Chanqe Order No. 1 to A.qraement No. 01.253 with Wood Bros. Inc., for the
Northeast Bakersfield Water Supply Reservoir in the amount of $36,050.90. During the initial
phase of the project, a 2" water service to a Kern County facility was discovered and needs
relocation, field conditions were found to be different than those anticipated during design, and
there is a lack of suitable material being developed on site for the in-reservoir final grading.
Suitable and sufficient soil material have been located nearby. This change order will authorize
the transportation of these materials and cover the water line relocation costs for a total of
$36,050.90. Sufficient funds are available within the Water Resources CIP budget. With this
change order, the revised contract amount will be $715,615.90.
Bids:
Item 8t. Demolition of Improvements at 333 Union Avenue. As part of the City's efforts to
remove blight from the Union Avenue corridor, the Building Department has been working with
the owners of the Chaparral Motor Inn located at 333 Union Avenue to either repair or demolish
the structures on site. An investor purchased the site unknowing there had been a demolition
order placed on the property. He subsequently agreed to demolish the most dilapidated
building at his own cost. Funds from the Southeast Redevelopment Project Area Operating
Fund totaling $177,500 have been identified to demolish the remaining structures. Staff
recommends the appropriation of these funds. The reimbursement agreement between Mr.
Lee, the City, and the Redevelopment Agency allows that the demolition cost for the Union
Avenue site would be forgiven, if Mr. Lee develops the site with a viable project. Mr. Lee is
proposing to construct a 38-unit affordable housing project and a 35,000 square foot
commercial project at the site. This item was reviewed by the Southeast Bakersfield Project
Area Committee, who unanimously recommend approval. Six acceptable bids were received
for the demolition. Staff recommends award to Abateco for $177,500.
Item 8u. Award bid to Bowman Asphalt, Inc. for construction of the Southwest Kern River Bike
Path in the amount of $804,545.93. This project will extend the bike path along the Kern River
from Buena Vista Road to Enos Lane, adding approximately nine miles to the existing system.
Six acceptable bids were received. Staff recommends award to Bowman Asphalt, Inc.
HONORABLE MAYOR AND CITY COUNCIL
MARCH 1, 2002
PAGE 6
Item 8v. Award bid to Construction Machinery, Inc. for one replacement loader for Public Works
in the amount of $88,641.05. Six acceptable bids were received. Staff recommends award to
Construction Machinery.
Item 8w. Award bid to South Coast Fire Equipment for one Tractor Drawn Aerial Truck for the
Fire Department in the amount of $648,249.03. Two acceptable bids were received. Staff
recommends award to South Coast Fire Equipment.
Item 8x. Award bid to South Coast Fire Equipment.46 for one 1500 GPM Fire Pumper with 75(3
gallon tank for Fire Department in the amount of $388,843.46. One acceptable bid was
received. Staff recommends award to South Coast Fire Equipment.
Miscellaneous:
Item 8y. Miscellaneous Appropriations and Transfers. Due to restrictions on $400,000 in
Federal ISTEA funds originally intended to be used towards the AMTRAK station, staff is
recommending that ISTEA funds originally allocated to the station be utilized to replace
$400,000 in funds from the Equipment Fund which were to be used for building the City's
natural gas fueling station. The funds made available in the Equipment Fund ($400,000) will be
applied to the shortfall in ISTEA funding for the AMTRAK station. We are essentially swapping
the funding sources between the two projects to meet funding guidelines. Staff is also
recommending the appropriation of the remaining fund balance in the Amtrak Railway Fund to
provide additional funding for the outstanding invoices for the AMTRAK station.
Item 8z. Appropriate $5,945 in Stron.q Motion Instrumentation (SMI) Trust Funds for Post-
Disaster Safety Assessment Traininq. Per AB 2358, the City collects funds on behalf of the
State of California for seismic safety. The City forwards all but 5% of these funds to the State
quarterly, and is allowed to use a portion of the amount they retain for data utilization, seismic
education, and preparing for earthquakes. Staff must be certified through this program so that
the City will be eligible for reimbursement by other jurisdictions in the event Building staff
responds to a seismic disaster in another jurisdiction. As part of this program, the Building
Division staff is participating in their second Post-Disaster Safety Assessment Training. There
are adequate funds in the trust account to cover the program which need to be appropriated to
the Building's operating budget to cover the cost.
Item 8aa. Appropriate $76,000 Southeast Bakersfield Proiect Area Tax Increment to the
Bakersfield Redevelopment Agency Operating Budget for Consultant Agreement for the
Southeast Bakersfield Community Strategic Plan. In June 2001, staff was directed to apply for
Empowerment Zone (EZ) designations and funding from HUD. In order to compete for this
designation and the resultant tax credits, a strategic plan and governance board must be in
place. In response to an RFP, two consultants submitted proposals to prepare the community
plan, define the boundaries of the empowerment zone, prepare an application for a
neighborhood revitalization strategic area, and help to assemble the governance board. A
panel of community members and stakeholders selected Keyser Marston Associates, Inc.,
(KMA) whose fee is $76,000. This item was referred by Council to the Southeast Bakersfield
HONORABLE MAYOR AND CITY COUNCIL
MARCH 1,2002
PAGE 7
Project Area Committee, who met and recommended approval. The agreement has also been
approved by the Bakersfield Redevelopment Agency.
Item 8bb. Review of Senate Constitutional Amendment 7 (SCA 7). This measure proposes an
amendment to the California constitution relating to the public's access to government
information. Potentially, the language of the proposal could create significant impacts on the
way the City conducts its business. It is recommended this matter be referred to the Legislative
and Litigation Committee for a comprehensive review and recommendation.
HEARINGS
Item 9a. Poder-Robertson Engineering representing Kyle Carter Homes has appealed the
decision of the Planninq Commission to deny Specific Trails Plan Amendment No. P01-0758.
This amendment to the Specific Trails Plan would eliminate a planned bike path from the future
intersection of Paladino Drive and Alfred Harrell Highway through residential development to
Miramonte Drive at State Route 178. Last year, the applicant requested elimination of Paladino
Drive, which was approved by the Planning Commission. An appeal by an adjacent property
owner was denied by Council. The Planning Commission denied the request to delete the bike
path by unanimous vote. In preparation for this appeals hearing, staff has generated three
alternative bike path/lane routes which could also fit the criteria for linkage. Two of them would
run behind future homes and one (bike lanes) would run on the private street. The bike lanes
on a private street would require a public easement, subject to the City Attorney's approval.
Staff recommends that the City Council approve the bike lanes (Class II) long the main road
through the subdivision connecting Miramonte Drive and Paladino Avenue instead of a bike
path (Class I).
Item 9c. Resolution confirminq the report of the Chief Code Enforcement Officer re,qardin,q
assessment of 35 Bliss Street in the City of Bakersfield for which a dan,qerous buildin,q has been
demolished. This property was determined to pose an imminent threat to health and safety, and
was subject to summary abatement under the Municipal Code. The property owner was notified
and failed to comply with the Notice. As permitted under the Code, the building was demolished
under the direction of the Chief Code Enforcement Officer. The related costs can be assessed
against the property, as provided for in the Code. The property owners have been given notice
of their right to appear at the hearing on this matter and to object to the correctness of costs.
The Council will need to confirm the costs incurred for work performed and order that such costs
be made a lien against the property.
REPORTS
Item 10a. City Mana,qer Report No 2-02 raqardinR Street rasurfacin,q / reconstruction pro,qram.
Public Works Director, Raul Rojas will present an overview of the street resurfacing /
reconstruction program to be done through the Capital Improvement Program and Streets
Division maintenance efforts. The report identifies a significant backlog in the miles of streets
needing to be resurfacing or reconstruction. This backlog is not anticipated to change, given the
current city crews and equipment. The Public Works Director has prepared information included
HONORABLE MAYOR AND CITY COUNCIL
MARCH 1, 2002
PAGE $
with the administrative report which details several options for the Council to consider to
address this situation. Staff is recommending the purchase of a road reclaimedsoit stabilizer
machine and an asphalt paving machine so the Streets Division can increase its resurfacing and
reconstruction of residential streets by four to five additional miles each year and still perform
maintenance repair on major streets, which is needed until funds become available for
resurfacing or reconstruction of our major streets. The current asphalt paving machine will also
serve as a back-up for new paving machine in order to reduce down time due to equipment
maintenance and repairs. Additional information on the purchase of the equipment is included
in the administrative report.
Item 10b. City Manager Report No 3-02 re.qardin.q Consideration of Possible Section 108
Federal Financinq Proqram and Brownfield Economic Development Initiative (BEDI) Grant
Application. Staff has been reviewing the possibility of obtaining a Section 108 Loan as a
primary financing source for the rehabilitation/upgrade of swimming facilities at Martin Luther
King, ,Jr. and Jefferson Park pools, as well as construction of a new aquatic facility in an eligible
block grant area with the exact location to be determined. From separate funding sources, a
community ice rink is also being considered. Section 108 loans provide for an advance against
future CDBG entitlements by borrowing it today at a Iow interest rate.
In conjunction with Section 108 funding, certain eligible projects also qualify for Economic
Development Initiative or Brownfield Economic Development Initiative Grant Funds. Economic
Development Director, Donna Kunz, will provide the Council with an overview of these programs
and the proposed uses for several City projects, including the pools mentioned above,
assistance for housing and streetscape improvements on Baker Street, and special community
projects in Southeast Bakersfield. Staff has provided a more detailed explanation of the funding
sources and the proposed projects within the administrative report.
AT:JS:al
cc: Department Heads
City Clerk's Office
News Media File
S:~AGN_HIGH\02MaK)6.doc
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
IAGENDA SECTION:
ITEM: 2.a.
Workshop
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
John W. Stinson, Assistant City Manager
February 26, 2002
APPROVED
DEPARTMENT HEAD
CITY A'I'rORNEY
CITY MANAGER
City Council Goal Setting
(Council will recess to the City Manager's Conference Room to discuss this item.)
RECOMMENDATION: Council determination.
BACKGROUND: This item includes a review and update of the City Council Goals which were adopted
by the City Council on April 25, 2001. The Council may choose to update these goals or make additional
modifications as desired. A status report on the status of the current goals is provided for your information.
Additionally, the City Manager and Department Heads recently reviewed the goals and a report is also
included which has several recommended changes to the goals based on their completion, changes in their
status or for clarification purposes. Additions are shown in red-line (shaded format) and deletions are shown
as strike-outs.
The goals continue to incorporate many items identified in the Greater Bakersfield Vision 2020 report. These
goals provide policy guidance to staff for budgetary and program implementation.
JWS:al
February 26, 2002, 9:46am
S:~Admin Rpts~2002\Council Goals Workshop 030602.wpd
ADMINISTRATIVE REPORT
MEETING DATE: March 6, 2002
IAGENDA SECTION: Closed Session
ITEM: 3.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Bart Thiltgen, City Attorney
February 26, 2002
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
Public Employee Performance Evaluation -- City Manager
Closed session pursuant to subdivision (a) of Government Code section 54957
RECOMMENDATION:
BACKGROUND:
BJT:las
MA06CA1.CS
February 26, 2002, 9:39am
ADMINIST TIVE
REPORT
MEETING DATE: March 6, 2002 AGENDA SECTION: Presentations
ITEM: 5.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
February 22, 2002
/~0VED
DEPARTMENT HEAD~.~
ClTY ATI'ORNEY
ClTY MANAGER ~
Presentation by Mayor Hall of Proclamation to Jim Baldwin, Executive Director, and Jan
Callagy, Assistant Director of Marketing, for Bakersfield Association for Retarded Citizens,
proclaiming March, 2002, as UMental Retardation Awareness Month".
RECOMMENDATION:
BACKGROUND:
February 22. 2002.8:34am
ADMINISTRATIVE
REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Presentations
ITEM: 5ob.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
DEPARTMENT HEAD
February 25, 2002
CITY ATTORNEY
CITY MANAGER
Presentationo .f Mayor's Proclamation by Councilmember Sue Benham to John Lotze,
Co-Founder, South Valley Bicycle Coalition, proclaiming March, 16, 2002, as "Norm Hoffman
Day".
RECOMMENDATION:
BACKGROUND:
February 25, 2002, 3:32pm
REPORT
MEETING DATE: March 6, 2002
AGENDA SECTION: Appointments
ITEM: 7.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela A. McCarthy, City Cler~,~_j
February 27, 2002
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Appointment to Kern County Museum Authority by Vice- Mayor Salvaggio.
RECOMMENDATION:
BACKGROUND:
Staff recommends Council concurrence.
The Council recently drew new ward boundaries, which become effective March 22, 2002. As a result of the
redistricting, the Kern County Museum is no longer in Ward 2.
With the Council's concurrence, Mayor Harvey L. Hall will be appointed to serve on the Kern County Museum
Authority in place of Councilmember Sue Benham.
prnc
S :\Cou ncil\ad mins~2002\MAR602Appt.wpd
February 27, 2002, 3:40pm
ADMINISTRATIVE REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela A. McCarthy, City Clerk
February 28, 2002
Minutes of February 20, 2002 Council Meeting.
DEPARTMENT HEAD
CI'P/A'rI'ORNEY N/A
CITY MANAGER ~
APPROVED
RECOMMENDATION:
BACKGROUND:
bz
S:\Council~admins~2OO2\MAR602.wpd
February 28, 2002, 4:00pm
ADMINISTRATIVE
REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 21,2002
APPROVED
DEPARTMENTHEAD.~~
CITY A"I"I'ORNEY/~~
CITYMANAGER
Approval of department payments from February 8, 2002 to February 21,2002 in the amount
of $ 4,278,129.94 and self insurance payments from February 8, 2002 to February 21, 2002
in the amount of $598,610.36.
RECOMMENDATION:
Staff recommends approval of payments totaling $4,876,740.30.
BACKGROUND:
S:~KimG\Forms & Lables'~ADMIN~AP.wpd
klg
ADMINISTRATIVE
REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Consent
ITEM: 8oc.
TO: Honorable Mayor and City Council
FROM: Development Services - Planning
DATE: February 13, 2002
APPROVED
DEPARTMENT HE~/
CITY A'I'FORN~Y
ClTY MANAGER ~
SUBJECT:
An Ordinance adopting a Negative Declaration and amending Section 17.06.020 (Zone Map
No.123-18) of Title Seventeen of the Bakersfield Municipal Code by changing the zoning from
Agriculture -20 acre minimum (A-20A) to One Family Dwelling (R-l) on 64.14 acres located
north of Pacheco Road, east of Mountain Vista Drive (ZC #P01-0898) (Ward 4)
RECOMMENDATION:
Staff recommends adoption of the ordinance.
BACKGROUND:
On February 20, 2002, the City Council conducted first reading of this ordinance.
On January 17, 2002, the Planning Commission adopted Resolution No. 4-02 recommending adoption
of the ordinance approving Zone Change No. P01-0898. SmithTech, U. S. A., Inc., representing
Mountain Vista Properties (property owner), has applied to change the zoning on 64.14 acres from
Agriculture -20 acre minimum (A-20A) to One Family Dwelling (R-l). The land subject to the proposed
zone change is being subdivided concurrently with Vesting Tentative Tract Map No. 6082 for the purpose
of single family residential development.
The site has not been in agricultural development for several years. The property owner applied for non-
renewal of their WiIliamson Act contract on the site in March of 1992. The non-renewal of the Williamson
Act contract was effective on January 2, 2001. Currently, the site is surrounded on all four sides with
proposed and existing urban residential development. The proposed zone change brings the property into
consistency with the Low Density Residential General Plan designation.
No one spoke in opposition to this proposal.
Based on an initial study, staff has determined the proposed project will not significantly affect the
physical environment. A Negative Declaration was prepared and noticed.
LP:pjt
admin\mar~3-6-0898
February 13, 2002, 1:03pm
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
TO:
FROM:
DATE:
Honorable Mayor and City Council
Development Services - Planning
February 12, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.d.
APPROVED
DEPARTMENT HEA/~--~
CITY A"I"I"ORNE~/ /'/"~
CITY MANAGER
SUBJECT:
Resolution of Application proposing proceedings for annexation of uninhabited territory to the
City of Bakersfield, property identified as Annexation No. 433, located along the south side of
Quincy Street, between Robinson Street and Miller Street. (Ward 2)
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
The resolution of application proposes proceedings for annexation of uninhabited territory identified
as Annexation No. 433 to the City of Bakersfield. The proposed annexation consists of approximately
,005 acres of uninhabited land located along the south side of Quincy Street, between Robinson Street
and Miller Street.
The balance of the property is developed with a single family residence and the property owner wishes
to annex the area (front yard) along Quincy Street that is currently is the County. The property owner
wants City services.
MO:pit
(admin\mar~3-6-433)
February 13, 2002, 9:22am
IMEETING DATE:
ADMINISTRATIVE REPORT
March 6, 2002 I AGENDA SECTION: Consent Calendar
I
ITEM: 8.eo
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Alan Christensen, Assistant City Manager
February 22, 2002
DEPARTMENT HEAD
CITY ATrORNEY
CITY MANAGER
APPROVED
Resolution adopting the City of Bakersfield Electronic Document Imaging Policy
RECOMMENDATION: Staff recommends adoption of the resolution
BACKGROUND:
The Public Records Act allows records stored in an electronic format to be considered official records of a
governmental entity. The obvious advantage of electronic documents is that many thousands of documents
can be stored on a single compact disk, and storing documents in an electronic format can save
considerable office space. Additionally, electronic records can be retrieved quickly with the click of a button,
and with today's software advances users can search for a record very quickly.
The attached resolution sets forth the City's policy for use of electronic storage technology to store, retrieve,
maintain, and destroy documents in compliance with City Council approved retention schedules. The policy
would allow departments to officially store records on optical imaging software in lieu of paper documents.
However, the policy requires that paper documents be preserved for a minimum of one year after they have
been stored electronically to assure the reliability of the software and electronic storage media. The policy
would not affect the regular cycle for destroying records according to legally allowable schedules. Certain
sensitive records such as ordinances, deeds of trust, and agreements may be stored electronically, but will
continue to be maintained in paper form in the City Clerk's Office.
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.f.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
February 22, 2002
APPROVED
DEPARTMENT HEAD ~
ClTY ATTORNEY~'/~
CITY MANAGER ~
SUBJECT:
A Resolution authorizing for five (5) years the submittal of grant applications to the
California Inte~lrated Waste Mana~lement Board for Used Oil Recycling.
RECOMMENDATION:
· Staff recommends adoption of the resolution.
BACKGROUND:
On February 7, 2001, with Council approval, the City of Bakersfield began a curbside used oil recycling
program. The program provides curbside recycling of used motor oil and used oil filters. The program
is 100% funded by an annual block grant from the California Integrated Waste Management Board
(CIWMB).
In previous grant years, a grant application and resolution were required each year. In an effort to
streamline the process, the CIWMB now accepts resolutions authorizing up to five (5) years the
submittal of grant applications under the California Oil Recycling Enhancement Act.
S:\USED OIL PRGM\Grant Letters & Reports~AdrninRpt - Grant Applications to 2008.wpd
February 20, 2002 (4:21pm)
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.9.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
February 13, 2002
APPROVED
DEPARTMENT HEAD ~.
CITY ATTORNEY ~
C MANA ER ,*
SUBJECT:
Resolution determining that an Autoscope Machine-Vision Detection System for traffic
control cannot be reasonably obtained through the usual bidding procedures and authorizing
the Finance Director to dispense with bidding thereof; not to exceed $192,500 for seven (7)
systems. (Wards 1,3,5,6,7)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: Autoscope Machine-Vision Detection Systems operate at traffic signal installations throughout the
City as alternatives to in-ground detector Iccp systems which require frequent maintenance. The addition of 7
Autoscope Machine-Vision Detection Systems in the 2001-2002 fiscal year will bring the total number of installations
to 53.
Autoscope is a proprietary traffic management system, and has granted an exclusive license to sell to Econofite
Control Products, Inc. making this company the sole source for this system. Previous efforts to include purchase of
the Machine-Vision Detection System as part of the base bid for a traffic signal project has led to high markup costs
by the contractor, resulting in increased costs to the City. The System components will be supplied to the contractor
for installation. All programming will be done by City crews who are trained in the programming of the Machine-Vision
Detection System.
Because of this product's restricted availability, high contractor markup costs and need to integrate the produc', into
an existing City system, purchase of this item does not lend itself to normal bidding procedures. These 7 Autoscope
Systems will be integrated into the City's developing Traffic Operations Center.
The Autoscope Machine-Vision Detection Systems are to be installed in traffic signals at the following locations.
Mt Vernon Avenue at Church Avenue,
Wilson Road at Planz Road,
Brundage Avenue at Washington Street
Stine Road at Beechwood Street,
Old River Road at Ridge Oak Drive
Planz Road at Real Road
Stockdale Hwy at McDonald Way
Six of the 7 signal projects are each funded 88.53% by Congestion Management and Air Quality (CMAQ) funds with
the local match (11.47%) by the Gas Tax Fund. It is proposed that the Old River Road at Ridge Oak Drive signal will
be funded with Gas Tax Funds.
R.Tablit@ext3996
February 19, 2002, 9:02AM
OADMINISTRATIVE
I MEETING DATE: March 6, 2002 AGENDA SECTION:
TEM: 8.h.
REPORT
Consent Calendar
TO:
FROM:
DATE:
SUBJECT:
(1)
(2)
(3)
(4)
(5)
(6)
Honorable Mayor and City Council
APPROVED
Raul M. Rojas, Public Works Director
February 13, 2002
Tract Maps/Improvement Agreements
DEPARTMENT HEAD
Cm'A O..E¥
ClTY MANAGER ~
Final Map and Improvement Agreement with Castle & Cooke California, Inc. for
Tract 5882 Phase 2D located south of Brimhall Road and east of Allen Road.
(Ward 4)
Final Map and Improvement Agreement with Castle & Cooke California, Inc. for
Tract 5882 Phase 3C located south of Brimhall Road and east of Allen Road.
(Ward 4)
Final Map and Improvement Agreements With Castle & Cooke California, Inc. for
Tract 5882 Phase 3D located south of Brimhall Road and east of Allen Road.
(Ward 4)
Final Map and Improvement Agreement with Castle & Cooke California, Inc. for
Tract 5882 Phase 31= located south of Brimhall Road and east of Allen Road.
(Ward 4)
Final Map and Improvement Agreements with Communities At River Oaks, LLC, for
Tract 5999 Phase 3, located south of Stockdale Highway and west of Buena Vista
Road. (Ward 4)
Final Map and Improvement Agreements with Palisades At Riverlakes, LLC for
Tract 6023 Phase 1 located north of Olive Drive and east of Calloway Drive.
(Ward 4)
G:\G ROUPDAT~ADMINRPT~2002\Mar 6\MAPS&IMPAGR.wpd
ADMINISTRATIVE REPORT
RECOMMENDATION: Staff recommends approval of the Agreement
BACKGROUND:
These Agreements are entered into to secure the improvements required for the
Subdivision Map. Such Improvements include , but are not limited to, streets,
sewer, storm drain, and landscaping on or adjacent to the property being
subdivided.
NOTE: THE IMPROVEMENT AGREEMENTS ARE
FILED IN THE CITY CLERK'S OFFICE FOR REVIEW.
PE: uts
G:\G ROLIpDAT~,DMINRPT~2002~Mar 6\MAPS&IMPAGR.wpd
February 15, 2002, 9:23am
ADMINISTRATIVE REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Consent
ITEM: 8.'i.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
February 12, 2002
DEPARTMENT H~ ~__~Ei~
Agreement between BonTerra Consulting and the City of Bakersfield for $66,950.00 to prepare
a biological resources evaluation for the Northeast Bakersfield Open Space Area. (Ward 3)
RECOMMENDATION:
Approve agreement.
BACKGROUND:
This agreement is for biological consulting services from BonTerra Consulting for a Biological
Resources Evaluation of the Northeast Bakersfield Open Space Area (NBOSA). Funds are included
in this year's budget to do this work.
On January 10, 2002, the Metropolitan Bakersfield Habitat Conservation Plan (MBHCP) Trust Group
agreed to pursue acquisition of endangered species habitat in northeast Bakersfield in conjunction
with the City's plans to preserve an open space area in the hills and bluffs of the northeast. It is the
intent that habitat areas acquired with MBHCP funds in the NBOSA also allow for passive trail use
between open space recreational areas.
As a condition of use of MBHCP funds for acquisition, the wildlife agencies requested updated
biological information for the area to adequately analyze preserve suitability and compatibility with
other activities in the area.
This $66,950.00 consultant agreement will provide up-to-date information on the presence of protected
species within the NBOSA, habitat ranking, preserve suitability, restoration potential and multiple use
suitability.
BonTerra Consulting has excellent credentials in the area of Environmental Planning and Resource
Management. They have assembled a seven person team with expertise in biology, botany, ecology,
restoration ecology, project management and information systems to coordinate with city staff, the
MBHCP Trust Group property manager, the Kern River Parkway Foundation and wildlife agencies to
provide the necessary products.
February 19, 2002, 2:14pm
ADMINISTRATIVE REPORT
Products will include mapping and text products to allow the MBHCP Trust Group to make informed
decisions regarding acquisition proposals and preserve value. The City will also use this information
as a guide for future plans for the area.
JM:pjt
(admin\mar~3-6-btagree)
FebruaPj 19, 2002, 2:14pm
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
I ITEM:
AGENDA SECTION: Consent Calendar
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
February 22, 2002
APPROVED
DEPARTMENT HEAD ~
CITY ATTORNEY ~
CITY MANAGER
Agreement with Roadway Displays, Inc. for $35,804 to fabricate and install truck signs for
promotion of City recycling programs.
RECOMMENDATION: Staff recommends approval agreement.
BACKGROUND:
The City of Bakersfield operates a Used Oil Recycling Program in which residential used motor oil is
collected at curbside. The program is 100% funded by a block grant from the California Integrated Waste
Management Board (ClWMB). The grant provides ample funding for both promotion and operation of
the program. Part of the program promotion is to place sign advertisements on each of the City's 32
refuse trucks. The cost is $28,082 and has been reviewed and approved by the ClWMB grant
administrator.
An additional benefit to the City from this sign project is that another promotional message can be printed
on the other side of the Used Oil Signs for a minimal cost. This will enable the City to rotate the
messages between Used Motor Oil Recycling and Greenwaste Recycling. The cost to print the second
side of the signs is $7,722, and will come out of the Solid Waste Division's operating budget. Examples
of artwork for both messages are attached.
February 21, 2002, 2:58prn
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8.k,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Stan Ford, Recreation and Parks Director
February 15, 2002
APPROVED
DEPARTMENT HEAD
CITYATTORNEY
CITYMANAGER
1. Approval of Agreement with Kern Aquatics for use of Jastro Park swimming pool.
(Ward 2.)
RECOMMENDATION:
Staff recommends approval of the Agreements.
BACKGROUND:
Kern Aquatics competitive swim team desires to enter into an Agreement with the City of Bakersfield
for use of the City's swimming pool at Jastro Park. The swim team practices year-round and competes under
the auspices of United States Swimming, Inc.
The swim team is requesting use of the Jastro Park swimming poop once a day. In general, Kern
Aquatics will utilize the facility during the evening hours through May 17,2002. The Agreement is similar in
nature to previous agreements the City Council has approved with other aquatic clubs utilizing City's swim
facilities.
According to the Master Fee Schedule, use of City swimming pools is charged at $80 for two (2) hours.
This is reflective of the ~pool-party' nature of such events. The cost also includes lifeguards. Staff proposes
that the pool rental rate for the above teams be $28 per hour given the high quantity of usage and the fact
they do not require lifeguards. In addition, $28 per hour is the same rate that the City charged other swim
clubs and the Kern High School District for the rental of City pools during its high school swim season and
prior to its execution of the current shared facility agreement with the City. Since the proposed $28 rate is
lower than the listed Master Fee Schedule, the contract is presented to Council for approval.
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.1.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 25, 2002
APPROVED
CITY A.ORN
-CITY MANAGER ~
Three-year lease agreement with Centennial Center, LLC for $300,000 annually for offi~
space at 900 Truxtun Avenue. (Ward 2)
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND: On November 14, 2001, the Economic and Community Development Department asked
the City Council for the authority to relocate theiroffices, as their current facilities are substandard and on
January 9, 2002, the Recreation and Parks Department asked the City Council for the authority to relocate
their offices to better serve the public. The City Council granted their requests and authorized staff to
negotiate a short term lease (3 years with 2 one year extensions) while the City considers its future space
needs.
Since the City utilizes it's own fiber optic lines for communications and computer networking the ideal office
space would be adjacent to the City's existing facilities and/or fiber optic lines. The cost to extend the fiber
optic lines can be significant and would be hard to justify for a short term situation. Consequently, City staff
looked at several locations that were either close to existing City facilities and/or the fiber optic lines. Some
of those locations were the Washington Mutual Building, the Borton Petrini Building and the new building
under construction at 900 Truxtun Avenue.
After lengthy negotiations, it was determined that the 900 Truxtun Building would best serve the City's and
public's needs. The 900 Truxtun Building was the only one that offers ground floor space, which provides
for convenient access by the public. In Recreation and Parks' January 9, 2002, Administrative Report they
identified several concerns with their current location including, "In a typical month, office staff serves
hundreds of citizens with park reservations, class registrations, and general information." The public will
benefit from the new location for several reasons: easy to find (across the street from the Convention
CentedCentennial Garden); sufficient parking (the building will have more parking than required by code);
conference facilities for public meetings; and a professional office setting suited for conducting business
(versus the City's Corporation Yard).
The terms of the lease are: 3 year primary term with 2 one-year extensions; the City will be leasing
approximately 17,242 rentable square feet; annual rent is $300,000 on a full service basis, excluding
janitorial, (This means the landlord will be responsible for utilities, maintenance, and taxes); landlord to
construct interior improvements according to City's design. The City will be contracting separately with an
outside vendor for janitorial services. The square footage will be divided between the departments with each
splitting the costs and sharing conference/commonareasto save money. Both departments have set aside
funds in the current budget to pay for the lease expense.
ADMINISTRATIVE
REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.m.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
February 22, 2002
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Interchange on State Route 178 at Fairfax Road and Extension of Freeway to East of
Fairfax Road (Ward 3)
Design Consultant Contract ($985,564.00) with Parsons Brinckerhoff Quade &
Douglas, Inc. for Engineering Services for Plans, Specifications and Estimate
Appropriate $700,000.00 fund balance to the Capital Improvement Budget within the
Transportation Development Fund
RECOMMENDATION: Staff recommends approval of the agreement and the appropriation.
BACKGROUND: In December 2001, staff began the Qualification Based Selection process of selecting
a design consultant for the project. A Request for Qualifications was issued January 2, 2002 to local and
out of town design firms, resulting in submittals of Statement of Qualifications from the following six firms:
Boyle Engineering (Bakersfield); Omni-Means (Roseville); Parsons Brinckerhoff Quade & Douglas, Inc.
(Los Angeles); RBF Consulting (Irvine); Ruettgers & Schuler Civil Engineers (Bakersfield), and Tetra Tech
(Pasadena).
As a result of reviewing those submittals, staff recommended inviting the following three firms to prepare
a fee proposal and to make an oral presentation to City staff and Caltrans representatives: Parsons
Brinckerhoff Quade & Douglas, Inc.; RBF Consulting; and Ruettgers & Schuler Civil Engineers. On
February 20, 2002, staff conducted interviews with these three firms and reviewed the fee proposals
submitted by those firms. After evaluation of the firms' interview presentations and fee proposals, staff
recommends that the consultant agreement for this project be awarded to Parsons Brinckerhoff Quade
& Douglas, Inc. based on their combination of qualifications and fee proposal being the most favorable to
the City.
The additional appropriation from the Transportation Development Fund, combined with project funding
in the current fiscal year budget, will pay for the consultant's fee during the design and construction of the
project and for staff's time during design of the project. Federal funds will be used for the construction of
the project.
PW - Engr Design - Arnold Ramming
S:\PROJECTS~ARNOLD\SR 178 at Fairfax Rd~Consultant Selection~Admin Report 02_20_02.wpd
February 22, 2002, 10:21 am
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8.n.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD ~)(}-
DATE: February 21, 2002 CITY ATTORNEY.~L¢~-~
CITY MANAGER ~
SUBJECT:
Interchange of State Route 99 at White Lane - Overcrossing Widening, Interchange
Modifications and Sound Barrier (Ward 7)
Design Consultant Agreement ($619,690.00) with URS Corporation for Engineering
Services for Plans, Specifications and Estimate.
Appropriate $250,000 fund balance to the Capital Improvement Budget within the
Transportation Development Fund.
RECOMMENDATION: Staff recommends approval of agreement and appropriation.
BACKGROUND: In December 2001, staff began the Qualification Based Selection process of selecting an
design consultant firm for the project. A Request for Qualifications began advertising January 2, 2002 to
local and out of town design firms, resulting in submittals of Statements of Qualifications from the following
six (6) firms:
1) Boyle Engineering Corporation (Bakersfield);
2) Parsons Brinckerhoff Quade & Douglas (Los Angeles);
3) URS Corporation (Santa Aha);
4) Omni-Means (Roseville);
5) RBF Consulting (Irvine);
6) W. Koo & Associates, Inc. (Orange)
As a result of reviewing those submittals, staff recommended inviting the following three (3) firms to prepare
a fee proposal and to make an oral presentation to City staff and Caltrans representatives:
1) RBF Consulting (Irvine);
2) w. Koo & Associates, Inc. (Orange)
3) URS Corporation (Santa Aha);
On February 20, 2002, staff conducted interviews with these three firms and reviewed the fee proposals
submitted by those firms. After evaluation of the firms' interview presentations and fee proposals, staff
recommends that the consultant agreement for this project be awarded to URS Corporation based on their
combination of qualifications and fee proposal being the most favorable to the City.
The additional appropriation from the Transportation Development Fund, combined with project funding in
the current fiscal year budget, will pay for the consultant's fee and staff time during the design of the project,
including consultant support during construction.
ADR Mar 6, Public Works, Engineering Design
S:\PROJECTS~NgT~White Lane_99\Consultant interview~ADMIN REPORT 03_06_02,wpd 2/22/02 dc
ADMINISTRATIVE
REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calender
ITEM: 8.o.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 22, 2002
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER ~
Agreement with City of McFarland ($481,000) for assignment of Regional Surface
Transportation Program (RSTP) funds. (All Wards)
Transfer $312,650 of appropriations from the Streets Division Operating Budget to
the Capital Improvement Budget within the Gas Tax Fund.
RECOMMENDATION: Staff recommends approval of Agreement and transfer of funds therefor.
BACKGROUND: This agreement would allow the City of McFarland to assign its Regional Surface
Transportation Funds (RSTP) to the City of Bakersfield in exchange for Gas Tax funds. The portion of
RSTP funding allotted to Kern County is apportioned to communities through the Kern Council of
Governments (Kern COG). The City of McFarland was apportioned $481,000 of RSTP for FY 2002-2003.
The City of McFarland has offered to exchange their $481,000 of RSTP funds with the City of Bakersfield
for $312,650 in Gas Tax funds, 65% of the RSTP fund's value. The City of McFarland has offered this
discounted exchange because they currently have no projects that qualify for use of RSTP funds. They
currently do have projects that could utilize Gas Tax funds, and additional staff time is required for
processing state and federal paperwork to receive the RSTP funds. This exchange would result in a net
increase in funding to the City of Bakersfield of $168,350 ($481,000 - $312,650 = $168,350). Kern COG
has already approved of this exchange. The City of Bakersfield has resurfacing projects that can use these
additional RSTP funds, and minimal additional staff time will be required to procure these additional RSTP
funds as processing is already required to procure the current City RSTP funding.
Any RSTP funds not used this fiscal year will be carried forward to be used on projects next fiscal year.
No delay in any project will occur due to the funding exchange.
PublicWork$:TW
G:\G RO UPDAT~ADMIN RPT~2002~Mar 6~McFarland_STPf u r~l_Exchange,wpd
F®bmary 22. 20{~, 10:51em
REPORT
MEETING DATE: March 6, 2002 ! AGENDA SECTION: Consent Calendar
ITEM: 8.p.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Donna L. Kunz, Economic Development Director
February 5, 2002
DEPARTMENT HEAD(
CITY ATTORNEY
CITY MANAGER (
P.~ROVED
Funding requests by Greater Bakersfield Vision 2020, Inc.:
1. To continue a funding commitment in the amount of $2,500 as a Founding Visionary; and
2. To contribute an amount not to exceed $11,000 toward the funding of an image campaign
for Greater Bakersfield.
RECOMMENDATION:
1. Budget & Finance Committee recommends approval of an annual sponsorship for $2,500 as a
Funding Visionary.
2. Budget & Finance Committee recommends approval of a request for $8,000 towards the image
study of Greater Bakersfield, plus an additional amount not to exceed $3,000 towards consultant
travel expenses that may be required for the image study. Marketing funds are available in the
Economic Development Department annual budget for marketing and promotion.
BACKGROUND:
The City of Bakersfield was a Founding Visionary of Greater Bakersfield Vision 2020. Vision 2020 has
requested the City continue this commitment for the next year with a sponsorship of $2,500. These funds
would be used toward the continued operation of the Vision 2020 program. Vision 2020 will continue to
monitor and report on the progress of the community vision goals. There are a number of task force
committees meeting regularly that are charged with the oversight and reporting of the Vision goals. As was
recently done, an annuat progress report is given in a community forum.
One of the Vision 2020's projects is an image study of Greater Bakersfield. Vision 2020 has secured financial
commitments from several community organizations toward this study. The City is also being requested to
provide funding toward the completion of this product.
Vision 2020 solicited proposals and selected Cogent Research LLC, a Massachusetts Corporation, to provide
the necessary data, information and analysis to develop critical elements of an image campaign that will
communicate the benefits of Bakersfield to residents and key business people in California. The research
is intended to facilitate the understanding of how these groups formed their opinions, and how to improve
DIk:S:~Admins\vision 2020.wpd
February 22, 2002, 9:24am
ADMINISTRATIVE REPORT Page 2
these opinions through a public image marketing campaign. In addition, the campaign is intended to enhance
efforts to recruit and attract new businesses to Bakersfield. Differing opinions abound concerning the image
perception of Bakersfield.
This study will refine the key issues, propose strategies to improve the image perceptions and develop a
campaign to send the positive benefits messages. Key questions and topics of the study would include overall
opinions of Bakersfield as a suitable place to live, visit, and start and grow a business; key experiences that
helped form those opinions; reactions to messages about Bakersfield and an assessment of any change in
opinions; and barriers to enhanced perceptions of Bakersfield.
Vision 2020 has requested a financial contribution from the City of Bakersfield of $11,000 toward Phase I,
the qualitative phase of the study. The total amount of this phase is approximately $54,000, with an additional
$3,000 budgeted for travel costs of the consultant.
The following table shows the total costs and the amounts that other government and community
organizations have contributed:
Costs of Image Study
· Phase I report (fixed cost)
· Consultant travel expenses (variable cost)
Total cost of image study
Less: Community Financial Contributions
· Employers' Training Resoume
· Kern County Board of Trade
· Kern Economic Development Corp.
· Vision 2020 organization
Total contributions to date
Amount Remaininq to be Funded
$25,000
11,000
5,000
5,000
$54,000
~ 3,000
$57,000
($46,000)
$11,000
The City will benefit from its participation in the development of the questionnaires that will serve as the basis
for the research and will have full access to all data, information and analysis developed by the Consultant
as part of the research. This information will be helpful in our economic development recruitment efforts.
The study will provide critical information concerning any negative image issues and assist key economic
development entities in Bakersfield and Kern county in the development of a action plan to improve on these
aspects.
Budget & Finance Committee recommends that the financial contribution to this study be structured as
follows:
a. provide $8,000 toward funding Phase I; and
b. provide an amount not to exceed $3,000 to pay for actual travel costs incurred by the consultant.
City funds would only be used to reimburse actual costs, which could be less than $3,000.
A draft agreement outlining the terms of this contribution is attached for your consideration.
DIk:S:~Admins\vision 2020.wpd
February 22, 2002.9:24am
ADMINISTRATIVE
MEETING DATE: March 6, 2002
REPORT
IAGENDA SECTION: Consent Calender
ITEM: 8.q.
TO:
FROM:
DATE:
SUBJECT:
(1)
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 19, 2002
Amendment To Improvement Agreement
APPROVED
DEPARTMENT HEAD
city A rORNE ..
CITY MANAGER
Amendment One To Improvement Agreement No. 00-17 with B&C Associates for
Parcel Map 9630 located at the southwest corner of Brimhall Road and Coffee
Road. (Ward 4)
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: Agreement No. 00-17 was entered into to secure the improvements require for the
development of Parcel Map 9630. Since entering into the agreement the subdivider has sold the
property to the State of California for their anticipated use of a freeway, thereby eliminating the
need for the required improvements identified in the agreement. This amendment relieves the
subdivider of all his obligations and responsibilities arising from Agreement NO. 00-17.
PE: urs
G:\GROUPDAI~ADMIN RPT~2002\Mar 6~,Amend 1-00-17,wpd
February 19, 2002, 11:41am
ADMINISTRATIVE
REPORT
I MEETING DATE: March 6, 2002 I AGENDA SECTION: Consent Calendar
ITEM: 8.r.
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD
DATE: February 25, 2002 CITY ATTORNEY
CITY MANAGER _(~'~"-~.
SUBJECT:
Amendment No. I to Agreement No. 00-306 with Kern County Economic Opportunity
Corporation (KCEOC) for $550,000 for the design and construction of a food bank facility at
the southwest corner of Feliz Drive and Washington Street. (WARD 1)
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
KCEOC is a private non-profit corporation, incorporated in 1965 to serve the Iow-income population of the
County of Kern. KCEOC administers over 27 contracts, serving 100,000 residents each year with an annual
budget of $40 million. Currently, KCEOC leases various locations throughout the City and County in which
they provide services including Headstart Health Center, Immunization Program, family counseling, Women,
Infants and Children (WIC), youth services to the Iow-income population of Bakersfield and Kern County.
Over five years ago, the City and the County of Kern assisted KCEOC in acquiring the property at 800 14~h
Street, which KCEOC operates as a Food Bank. Staff and the City Manager have been negotiating the
amendment with KCEOC for several months. Today's amendment is the end result of these negotiations
which detail the design and construction timelines associated with the new site and details the conditions of
the property transfer of the old site to the City.
As part of the City of Bakersfield CDBG Action Plan for FY 99/00, Kern County Economic Opportunity
Corporation (KCEOC) was allocated $255,000 for the purchase of an 18.79 acre vacant parcel located at the
southwest corner of Feliz Drive and Washington Street to relocate their food bank operation. The parcel was
annexed to the City in March of 2000 and KCEOC now has title to the site. Additional funds for design and
construction were previously approved by City Council and included in the CDBG Action Plans for FY 00/01
and FY 01/02, in the amounts of $275,000 and $250,000, respectively. The balance of needed funds in the
amount of $80,000 have been earmarked for the project in the Capital Improvement Fund.
In order to expedite relocation of the Food Bank operation from its current location, KCEOC is proposing to
utilize the "design build" concept for the construction of their 25,000 square foot food bank and administration
offices. The total estimated design build cost for the food bank facilities with parking and site improvement
is $712,243.00. This amendment grants KCEOC a total of $555,000 for design and construction of the new
facility. KCEOC is seeking additional public and private funding for the balance of the construction of the new
DIk:S:~Admins\foodba nk.wpd
FebruanJ 25, 2002, 12:09pm
ADMINISTRATIVE REPORT Page 2
Food Bank. Additionally, KCEOC will bear all costs associated with moving from the 14th Street facility to the
Feliz and Washington Street site.
KCEOC has no need for the 14th Street property and will deed the property to the City concurrently with the
execution of this amendment. The agreement will allow KCEOC to rent the 14th Street property back from
the City for $1.00 until May 31, 2003 or until it moves into the new facility, whichever is sooner. The entire
design, construction and moving process is estimated to take no more than one year.
Upon execution of this agreement, the City will also grant KCEOC the right to sell approximately two acres
of the Felix and Washington Street property to the Kern Superintendent of Schools (KSOS). KSOS intends
to build a parking lot for school facilities on the two acres and has agreed to build a parking lot for KCEOC
use as payment for the two acres. Transfer of the two acres will not impact the site design of the new Food
Bank facility and will help reduce some of KCEOC's project costs.
DIk:S:~Admins\food bank.wpd
February 25, 2002, 12:09pm
ADMINISTRATIVE
REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.s.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gene Bogart, Water Resources Manager
February 8, 2002
(J~PPROVED
DEPARTMENTHEAD \~,~,
CITY ATTORNEY
ClTY MANAGER
Contract Change Order No. 1 ($36,050.90) to Agreement No. 01-253 with Wood Bros. Inc. for
Northeast Bakersfield Water Supply Reservoir. (Outside City Limits)
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: This project is to construct the Northeast Bakersfield Water Supply Reservoir, located
between the California Living Museum and the Kern Soccer Park. The reservoir will provide the raw water
source for the new water treatment plant (under construction by California Water Service Co.), Kern Soccer
Complex and Hart Park. During initial phases of the project, a 2" water service to a County of Kern facility
was discovered just inside the project boundary and needs relocation. 205 feet of 36" diameter concrete pipe
is to be relocated and one joint trenched under a 4" potable waterline due as field conditions were found to
be different than those anticipated during design. As the project has progressed, there is a lack of suitable
material being developed on-site for the in-reservoir final grading. This is due to many more large
cobblestone and rocks being encountered during excavation than anticipated. Suitable and sufficient soil
material has been located in a nearby area that can be developed into specified graded embankment. This
change order will authorize for the transportation of these suitable materials to the job site. The total cost of
these changes will be $36,050.90.
Sufficient funds are available within the Water Resources CIP budget to cover the cost for this change order.
With this Change Order, the revised contract amount wilt be $715,615.90.
February 14, 2002, 9:59AM
S:~2002 ADM RPTS'~IC06WTICC
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8ot.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Donna L. Kunz, Economic Development Director
February 21, 2002
APPROVED
Demolition of Improvements at 333 Union Avenue (Ward 1)
1. Accept bid to award contract to Abateco in the amount of $177,500.00 for the Demolition
of Improvements at 333 Union Avenue.
2. Appropriate $177,500 Southeast Bakersfield Redevelopment Area available current
revenue to the Redevelopment Agency Operating Budget.
3. Agreement between Bakersfield RedeveJopment Agency and the City of Bakersfield to
reimburse for the demolition of 333 Union Avenue from the Southeast Bakersfield Capital
Improvement budget totaling $177,500.
RECOMMENDATION:
1. Staff recommends acceptance of Iow bid and award of contract
2. Staff recommends approval of the appropriation.
3. Staff recommends approval of the Agreement between the City and the Agency.
BACKGROUND:
As part of the City's efforts to remove blight from the Union Avenue corridor, Economic and Community
Development staff has been working with the Building Department to remove vacant substandard buildings
that the owners have long abandoned. To date, the Bakersfield Inn restaurant building and the Turner Inn
have been demolished and can now be developed to renew economic development in the area. In addition,
the Building Department had been working with the owners of the Chaparral Motor Inn located at 333 Union
Avenue to either repair or to demolish the structures located on site.
William Lee, a businessman/investor from San Jose, purchased the 5.2 acre Chaparral site in February 2001
in hopes of rehabilitating the 116 room motel and restaurant. However, much to his surprise a demolition
order had been placed on the property and not disclosed during the acquisition of the site. Working with the
Building department, Mr. Lee agreed to demolish the most dilapidated building on the site with his own funds
to reduce the potential safety hazard.
jcu
February 21,2002, 8:55am
S:~Admins~Adm inReport_333U nion.wpd
ADMINISTRATIVE REPORT Page 2
The demolition of the remaining structures was delayed pending the availability of funds to cover the
additional cost. However, funds from the Southeast Redevelopment Project Area operating fund totaling
$177,500 are now identified to complete the demolition. Mr. Lee has agreed to reimburse the City for the cost
of clearing the site of the substandard buildings. A reimbursement/loan agreement with Mr. Lee to remove
the building at 333 Union Avenue was approved at the February 11,2002 Bakersfield Redevelopment Agency
meeting. This agreement would allow the demolition cost for the Union Avenue site to be forgiven, if Mr. Lee
develops the site with a viable project.
Mr. Lee has submitted an application to the City's Economic and Community Development Department, to
develop the 5.2 acre site into a 38 unit affordable housing project (Phase I) and a 35,000 square foot
commercial space (Phase II). The commercial site would consist of a food court and various retail stores.
The housing component of Mr. Lee's project will consist of a 38 unit residential apartment complex which will
include 26-three bedroom units and 12 two bedroom units. The anticipated construction cost of Phase I is
approximately $3.2 million. Mr. Lee will be requesting financial assistance for the housing phase of
development at a later date and that request will be presented for separate City Council action.
In order for Public Works to contract for demolition services on the Chaparral structures, an agreement
between the Bakersfield Redevelopment Agency, the funding source, and the City of Bakersfield (Public
Works) must be executed.
Recently, the Southeast Bakersfield Revitalization Study Final Report was completed by Applied Development
Economics as a guide for future development in the Southeast Bakersfield Project Area. The Report
recommended that the City continue to work with the property owners of the Chaparral Motor Inn to identify
possible residential and commercial uses for the property.
This building is being demolished to allow for new development in the area. After the demolition and removal
of the existing improvements, the City of Bakersfield Economic and Community Development Department
will assist the property owner in redeveloping this parcel of land into newer, more attractive businesses.
The demolition project is being funded by Southeast Redevelopment Project Area Tax Increment funds.
Six (6) acceptable bids were received on Wednesday, November 28, 2001, as listed below:
Abateco
850 Petrol Road
Bakersfield, CA 93308 (County)
in the amount of
$177,500.00
Kemen & Son Engineering
178 Valley View Drive
Paradise City, CA 95969
in the amount of
$231,300.00
Kroeker, Inc.
4627 S. Chestnut
Fresno, CA 93725
in the amount of
$241,700.00
Valley Tree and Construction
4233 Quinn Road
Bakersfield, CA 93386 (City)
in the amount of
$265,000.00
jcu
February 21, 2002, 8:55am
S:~Ad mins~Admin Report_333U nion.wpd
ADMINISTRATIVE REPORT
Page 3
Superior Construction
2730 Unicorn Road
Bakersfield, CA 93308 (City)
Schweitzer Construction
6217 Euclid Avenue
Bakersfield CA 93307 (County)
in the amount of
in the amount of
$341,752.00
$398,250.00
This item was referred by City Council to the Southeast Bakersfield Project Area Committee for their
comments. At a special meeting held on February 25, 2002 the PAC recommended approval by a 5 to 0 vote.
jcu
February 26, 2002, 9:55am
S:~Admins~AdminRepo~_333Union.wpd
ADMINISTRATIVE
REPORT
MEETING DATE: March 20, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.u.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
Febru.ary 7, 2002
APPROVED
DEPARTMENT HEAD (~,¢'~
CITY ATTORNE~__.~ ' '
CITY MANAGER
Accept bid to award contract to Bowman Asphalt, Inc ($804,545.93) for construction of
the Southwest Kern River Bike Path. (Ward 4)
t
RECOMMENDATION: Staff recommends acceptance of Iow bid and award of contract.
BACKGROUND: This Project will extend the bike path along the Kern River from Buena Vista Road to
Enos Lane. It will add approximately 9 miles to the existing bike path system. Proposition 13 funds are
being used to pay for the project.
Six acceptable bids were received on January 24, 2002 as follows:
Bowman Asphalt Inc.
3527 Brian Way
Bakersfield, CA 93308 (City)
Gilliam and Sons Inc.
9831 Rosedale Hwy
Bakersfield, CA 93312 (City)
Granite Construction
585 W. Beach Street
Watsonville, CA 95077
S. Bennett Construction, Inc.
1213 Goodenough Rd
Fillmore, CA 93016
Griffith Company
1898 S. Union Ave.
Bakersfield, CA 93307 (City)
K. M. Scrivner, Inc
9900 Cody Street
Coalinga, CA 93210
In the amount of
In the amount of
In the amount of
In the amount of
In the amount of
In the amount of
$804,545.93
$933,688.35
$937,179.00
$992,410.10
$1,095,000.00
$1,279,096.75
G:\GROUPDA'r~DMINRPT~2002\Mar 20\SW Bike Path award bid to Bowman Ashpalt.wpd
February 8. 2002. 12:22pm
J.H.@3590 PW Engineering
ADMINISTRATIVE
REPORT
MEETING DATE: Mamh 6, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8.v.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 22, 2002
APPROVED
DEPARTMENT H EAD//~
CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from Construction Machinery, Incorporated, $88,641.05, for one (1) replacement
loader for Public Works.
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Six (6) acceptable bids were received, as follows:
Construction Machinery, Incorporated
9150 Golden State Highway
Bakersfield, CA 93308 (County)
in the amount of
Quinn Company
2200 Pegasus Road
Bakersfield, CA 93308
(County)
in the amount of
Coastline Equipment
4252 Saco Road
Bakersfield, CA 93308
$88,641.05
Holt of California
1521 West Charter Way
Stockton, CA 95206
$95,613.38
Hawthorne Machinery Company
16945 Camino San Bernardo
San Diego, CA 92112
(County) in the amount of $98,600.28
Mecom
P.O. Box 8098
Stockton, CA 95208
in the amount of
P:'~ADMIN~002 ADMIN\C02_0306A Loader.wpd
GJK:DW:Ijm
February 22, 2002, 8:29am
~n the amount of
~n the amount of
$102,125.00
$103,496.00
$106,928.25
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.t~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 27, 2002
APPROVED
DEPARTMENT HEAD .~'/'~
CITY ATTORNEYL./~
CITY MANAGER ~
Accept bid from South Coast Fire Equipment, $648,249.03, for one (1) additional Tractor
Drawn Aerial Truck for Fire Department, Station 15.
RECOMMENDATION: Staff recommends acceptance of bid
BACKGROUND: Invitations were sent to six (6) vendors. Two (2) bids, meeting minimum specifications,
were received.
South Coast Fire Equipment
2020 South Baker Avenue
Ontario, CA 91761
in the amount of
$648,249.03
KME Fire Apparatus
5400 East Jurupa Street
Ontario, CA 91761
in the amount of
$701,539.41
S:\KimG\Forms & Lables~ADMIN-SouthCoastFireBid.wpd
klg
ADMINISTRATIVE
REPORT
MEETING DATE: Mamh 6, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8.x.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 27, 2002
APPROVED
DEPARTMENT HEA,~/~'--~/~
CITY ATTORNEY
CITY MANAGER
Accept bid from South Coast Fire Equipment, $388,843.46, for one (1) replacement 1500
GPM Fire Pumper with 750 gallon tank for Fire Department, Station 6.
RECOMMENDATION: Staff recommends acceptance of bid
BACKGROUND: Invitations were sent to six (6) vendors. One (1) bid, meeting minimum specifications,
was received.
South Coast Fire Equipment
2020 South Baker Avenue
Ontario, CA 91761
in the amount of
$388,843.46
S:~KirnG~Forms & Lables~ADMIN*SouthCoastFireBidPumper.wpd
klg
ADMINISTRATIVE
REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8..,v.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: February 28, 2002 CITY A'I-I'ORNEY
CITY MANAGER
SUBJECT:
Miscellaneous Appropriations/Transfers:
Appropriate $421,972 Congestion Management Air Quality Funds to the
Equipment Management Fund Capital Improvement Budget for a Natural
Gas Fueling Station Project.
Appropriate $421,972 transfer from the Equipment Management fund to the Amtrak
Railway Fund Capital Improvement Budget for the Bakersfield Amtrak Station.
Appropriate $11,800 Amtrak Railway fund balance to the Capital Improvement Budget
for the Bakersfield Amtrak Station.
RECOMMENDATION:
Staff recommends approval of appropriations and transfer.
BACKGROUND: Prior to awarding the bid to construct the AMTRAK station, a substantial shortfall in
revenue was determined due to extensive track work required by both AMTRAK and the railroad. This
shortfall was made up by the infusions of new capital secured through the assistance of State Senator, Jim
Costa ($1,400,000) and approximately $400,000 of Federal ISTEA money from Kern COG. The project was
subsequently awarded; however, staff was told through CalTrans that the approximate $400,000 Federal
money could not be utilized due to a timing problem concerning when the Federal money was made
available. Even after appeals to the Federal Highway Administration, the decision remained the same. As
a result, the project is short approximately $400,000.
Concurrently with this project, the City was awarded a Federal ISTEA grant to pay for a portion of the natural
gas fueling station at the corporation yard. The remainder of funds needed to construct the natural gas
fueling station come from the Equipment Fund which totals over $400,000.
In short, this action takes the original Federal ISTEA money slated for the AMTRAK station and applies it to
the natural gas fueling station project. In addition, it takes the Equipment Fund portion of the natural gas
fueling station and applies it to the AMTRAK project; a one for one swap.
In addition, this recommended action appropriates the remaining fund balance within the Amtrak Railway
Fund to provide additional funding for the outstanding BNSF invoices.
GL;cjc
G:\GROUPOAT~ADMINRPT~002'Wlar 6~Appropriate Funds CMAQ.w~x:I
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.z.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Building
/~OVED
DEPARTMENT HEAD .
February 21, 2002
CITY A'I-FORNEY ~
ClTY MANAGER ~
Appropriate $5,945.00 in Strong Motion Instrumentation (SMI) monies to the Development
Services Department General Fund Operating Budget for Post Disaster Safety Assessment
Training. (All Wards)
RECOMMENDATION: Staff recommends approval of appropriation.
BACKGROUND: Per AB 2358, the city collects funds on behalf of the State of California for seismic safety.
SMI funds are collected for each building permit and deposited into a trust account. The statute provides that
for each $100,000 valuation, $21 is collected on commemial projects and $10 on residential projects. Local
jurisdiction forward all but 5% of these funds to the state quarterly and are allowed to use a portion of the
amount they retain for data utilization, seismic education, and preparing for earthquakes. Staff must be
certified through this program so that the city will be eligible for reimbursement by other jurisdictions in the
event Building staff responds to a seismic disaster in another jurisdiction.
As part of this program, the Building Division staff is participating in their second Post-Disaster Safety
Assessment Training at the Bakersfield Convention Center. This seminar provides staff with procedures for
post-earthquake safety evaluation of buildings. There are adequate funds in the trust account to cover the
program which need to be appropriated to Building's operating budget to cover the cost of the training.
MAD/IW
MC6BLI.CC
February 27, 2002, 1:26pm
P:~Ad min Rpt. DisasterTraining.wpd
ADMINISTRATIVE
.:
REPORT
MEETING DATE: March 6, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.aa.
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD (~-,~
DATE: February 21, 2002 CITY ATTORNEY ~
CITY MANAGER
SUBJECT:
Appropriate $76,000 Southeast Bakersfield Project Area Tax Increment to the Bakersfield
Redevelopment Agency Operating Budget for Consultant Agreement for the Southeast
Bakersfield Community Strategic Plan. (WARD 1)
RECOMMENDATION:
Staff recommends appropriation.
BACKGROUND:
The Bakersfield Redevelopment Agency approved an agreement with Keyser Marston Associates, Inc. to
prepare a Community Strategic Plan for southeast Bakersfield neighborhood for $76,000.
In June of 2001, staff was directed to apply for Empowerment Zone (EZ) designations and funding from HUD.
A jurisdiction must have a strategic plan and governance board in place to be able to compete for this
designation and the resultant tax credits.
With this directive in mind, staff issued a Request for Proposal (RFP) for consultants to prepare the
community plan, define the boundaries of the empowerment zone (which will include the Southeast
Bakersfield Project Area), prepare an application for a neighborhood revitalization strategic area, and help
to assemble the governance board for the strategic plan. Two consultants submitted proposals. A panel of
community members and stakeholders was assembled to help with the selection process. The eight member
panel convened on January 23, 2002, to interview Steve Wahlstrom, of Applied Development Economics and
Paul Marra, of Keyser Marston Associates, Inc.
The panel chose Keyser Marston Associates, Inc. (KMA), as the consultant to prepare the strategic plan and
other work that is necessary for the Empowerment Zone and Neighborhood Revitalization Strategic Area
applications. KMA's fee for their service is $76,000. The initial plan will be completed 120 days after approval
of this agreement. After HUD announces its next round of EZ funding, KMA will update the plan for
submission in the application.
This item was referred by City Council to the Southeast Bakersfield Project Area Committee for their
comments. At a special meeting held on February 25, 2002 the PAC recommended approval by a 5 to 0 vote.
DIk:S:~,dmins\Keyser Marston appropriation.wpd
February 26, 2002, 9:47am
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8.bb.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Bart J. Thiltgen, City Attorney
February 22, 2002
APPROVED
DEPARTMENT HEAD ~
CITY ATTORNEY ~
CITY MANAGER ~'~
Review of Senate Constitutional Amendment 7 (SCA 7)
RECOMMENDATION:
Staff recommends referral to Legislative and Litigation Committee.
BACKGROUND:
Senator Burton introduced SCA 7 on January 10, 2002 at the request of, and authored by, the
California First Amendment Coalition. This measure proposes an amendment to the California Constitution
relating to the public's access to government information. Existing statutes (the Public Records Act) already
provide a comprehensive system to grant the public access to government information, along with necessary
exemptions from public disclosure established to address various individual and governmental rights.
Potentially, the language of the proposal could create significant impacts on the way the City conducts
its business. It is recommended that this matter be referred to the Legislative and Litigation Committee for
a comprehensive review of the proposed legislation and its potential impacts on the City in order to provide
a recommendation to the Council of a position regarding the legislation.
S:\COU NCIL~,drnins~SCA7 Review.wpd
BJT:las
MA06CA1 .CC
February 22.2002.11:10am
BAKERSFIELD
PUBLIC WORKS DEPARTMENT
MEMORANDUM
TO:
FROM:
DATE:
HONORABLE MAYOR AND CITY C/7~L
ALAN TANDY, CITY MANAGER 7/
MARCH 4, 2002
SUBJECT:
AGENDA ITEM FOR COUNCIL MEETING OF MARCH 6, 2002
CONSENT CALENDAR Item 8cc.
Emergency Repairs on Fairfax Road, at Royal Coach Drive (Ward 3):
A Resolution dispensing with bidding procedures due to emergency
repairs of sewer force main on Fairfax Road, at Royal Coach Drive.
Appropriate $35,000 Fund balance to the Streets Division's operating
budget within the Sewer Enterprise Fund for the repairs.
This item concerns emergency sewer force main and roadway repairs due to a ruptured
sewer force main on Fain'ax Road at Royal Coach Drive. A problem with this sewer
force main was identified by staff during the afternoon of March 1, 2002.
The work to be performed was of urgent necessity for the preservation of life, health or
property.
This is an item that arose after the agenda was prepared and Council packets
distributed.
Staff recommends adoption of said Resolution dispensing with bidding requirements
and approval of appropriation of funds.
ADMINISTRATIVE REPORT
MEETING DATE: March 6, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8~cc
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 5, 2002
DEPARTMENT HEAD ~j~.~OVED
CITY A'I-FORNEY ~ i ¢.
7/?
CITY MANAGER
Emergency Repairs on Fairfax Road, at Royal Coach Drive (Ward 3):
A Resolution dispensing with bidding procedures due to emergency repairs of
sewer force main on Fairfax Road, at Royal Coach Drive.
Appropriate $35,000 Fund balance to the Streets Division's operating budget
within the Sewer Enterprise Fund for the repairs.
RECOMMENDATION: Staff recommends approval of Resolution and appropriation.
BACKGROUND: During the afternoon of March 1,2002, sewage was observed gushing out of the
pavement on Fairfax Road at Royal Coach Drive. City staff determined that the sewage was coming
from a break in the sewer force main that carries sewage from a sewer lift station located on Fair'fax
Road. City staff also noted that considerable damage to the roadway had occurred due to the running
sewer water coming from the force main. This necessitated closing the west half of Fairfax Road.
Due to public safety issues arising from a ruptured sewer line, the Public Works Director was notified
and responded to the location. Upon his arrival he was informed that the lift station was not able to
pump sewage because of the ruptured force main and as such was currently being emptied by vacuum
trucks. The Pubic Works Director was also informed that due to the nature of the break in the force
main and the extent of the roadway damage, outside forces, in addition to City staff, would be needed
to perform the necessary repairs.
Because of public health issues associated with a non-functioning lift station and the danger to the
traveling public caused by the extensive damage to the roadway, the Public Works Director determined
that this situation was an emergency and felt it was necessary to forego the normal competitive bidding
procedures. As such, he instructed the Streets Superintendent to immediately seek a contractor to
perform the force main and roadway repairs. Granite Construction was contacted because of their
extensive experience in pipeline and roadway work and because they were currently working on a City
project. Granite Construction indicated that they had the necessary material and personnel and could
start the repairs immediately. At this point, the Public Works Director authorized the use of Granite
Construction on a time-and-materials basis to perform the necessary repairs on the force main and the
roadway.
The force main repair was completed on the evening of March 1, 2002 and the roadway repair was
completed on March 5, 2002. Cost of the project is estimated to be approximately $35,000. This
includes time, material, and equipment.
GL;cic
RESOLUTION NO.
A RESOLUTION DISPENSING WITH BIDDING
PROCEDURES DUE TO EMERGENCY REPAIRS
OF SEWER FORCE MAIN ON FAIRFAX ROAD,
AT ROYAL COACH DRIVE.
RECITALS
Whereas, on Friday, March 1,2002, sewage leakage was detected seeping through
the road surface on Fairfax Road, at Royal Coach Drive; and
Whereas, City crews were immediately dispatched to the area and discovered that the
sewer force main had ruptured at this location; and
Whereas, on Friday, March 1,2002, the Public Works Director was informed that the
repairs could not be fixed by City staff alone; and
Whereas, the Public Works Director declared this problem an emergency and the work
to be performed was of urgent necessity for the preservation of life, health, or property;
and
Whereas, the Public Works Director determined that a portion of Fairfax Road at Royal
Coach Drive had to be closed to repair the sewer force main. Repairs were completed
by Tuesday, March 5, 2002 and the street reopened; and
Whereas, due to the nature of repairs, the potential liability to the City, and the potential
health hazard to the public, outside forces were required to repair the sewer force main
and roadway quickly; and
Whereas, to remedy this emergency, the Public Works Director authorized construction
services on a time-and-materials basis to repair the sewer force main and the severely
damaged roadway, which was caused by the ruptured force main, in order to prevent
recurrence of a ruptured sewer force main and to assure the safety of the public
traveling along Fairfax Road.
Now, therefore, be it resolved as follows:
The above recitals are true and correct and incorporated herein by
reference.
City Council hereby determines that based on the above recitals the work
performed was of urgent necessity for the preservation of life, health or
property, thereby, allowing the dispensing of bidding requirements as set
forth in Section 136 of the City Charter and Section 3.20.060 of the
Bakersfield Municipal Code.
I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by
the City Council of the City of Bakersfield at a regular meeting thereof held on
, by the following vote:
AYES:
NOES:
ABSTAIN: COUNCIl.MEMBER
ABSENT: COUNClLMEMBER
COUNCILMEMBER CARSON, BENHAM, MAGGARD, COUCH, HANSON, SULLIVAN, SALVAGGIO
COUNClLMEMBER
CITY CLERK and Ex Officio Clerk of the
Council of the City of Bakersfield
APPROVED
HARVEY L. HALL
MAYOR ofthe CityofBakersfield
APPROVED astoform:
BART J. THILTGEN
CITY ATTORNEY of the City of Bakersfield
G :\G RO U P DA'RRESOLUTl~002~SewerForceMain-Fairfax-RoyalCoach.wpd
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002 AGENDA SECTION: Hearings
ITEM: 9.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
February 20, 2002
DEPARTMENT HEA~,ROVED
CITY A'I'rORNEY/' i~
CITY MANAGER ~
Porter-Robertson Engineering representing Kyle Carter Homes has appealed the decision of
the Planning Commission to deny Specific Trails Plan Amendment No. P01-0758.
Resolution approving the Negative Declaration and upholding the Planning Commission
decision to deny the deletion of a bike path located north of State Route 178 and east of Alfred
Harrell Highway. (Ward 3)
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
This amendment to the Specific Trails Plan would eliminate an alignment that provides connectivity
from the future intersection of Paladino Drive and Alfred Harrell Highway through residential
development to Miramonte Drive at State Route 178. The Specific Trails Plan was adopted by the City
in March 1996 to provide for bicycle travel throughout northeast Bakersfield. It is a goal of the
Circulation Element to provide for alternate modes of transportation and as the area is primarily
residential the public bicycle route was adopted in the area to further this goal. Elimination of this
route would force the public onto Alfred Harrell Highway and Highway 178 in order to traverse the
area.
Last year this same applicant requested elimination of Paladino Drive, a collector, and associated
Class II bike lane. The applicant received approval by the Planning Commission by demonstrating
the feasibility of a Class III bike route in conjunction with a planned private street/gated community
subdivision subject to approval of design by the Traffic Engineer. An appeal by an adjacent property
owner was denied by the City Council. As the design of the subdivision evolved, the applicant
proposed the existing bike path which was approved because of the incompatible nature of private
streets and public bikeways. This is the first project required to have bike routes as required by the
March 1996 City Council adoption of a Specific Trails Plan for northeast Bakersfield.
February 26, 2002, 3:51pm
ADMINISTRATIVE REPORT
The approved bike path provides access from Paladino Drive at Alfred Harrell Highway (controlled
intersection) to Miramonte Drive and State Route 178 (controlled intersection) which reflects the
agreement and subdivision approval at the Planning Commission. This route is far safer than the
alternative suggested by the applicant (State Route 178, Alfred Harrell Highway). The Planning
Commission denied the request to delete the bike path by a unanimous vote.
In preparation for this appeals hearing, staff has generated three alternative bike path/lane routes
which could also fit the criteria for linkage. Two of them would run behind future homes and one (bike
lanes) would run on the private street. The bike lanes on a private street would require a public
easement, subject to the City Attorney's approval. Staff recommends that the City Council approve
the bike lanes (Class II) along the main road through the subdivision connecting Miramonte Drive and
Paladino Avenue instead of a bike path (Class I).
MG:pjt
(admin\mar~3-6-0758)
February 26, 2002, 3:51 pm
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
JAGENDA SECTION: Hearings
ITEM: 9.bo
TO:
FROM:
DATE:
Honorable Mayor and City Council
Development Services - Building
February 19. 2002
APPROVED
DEPARTMENT HEAD
CITY MANAGER
SUBJECT:
A Resolution of the Council of the City of Bakersfield confirming the report of the Chief Code
Enforcement Officer regarding assessments of certain properties in the City of Bakersfield for
which structures have been secured against entry or for the abatement of certain weeds,
debris and waste matter. (Wards 1, 2, 5 & 7)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: The subject properties listed below were in violation of Chapter 8.27 of the Bakersfield
Municipal Code which prohibits maintaining open and abandoned dilapidated structures which constitute
public nuisances and prohibits maintaining hazardous weeds, debris and waste matter. The property owners
were notified and failed to comply with the notices to abate such public nuisance. After a hearing duly noticed
and held before the Building Director, the Director issued orders requiring the property owner to abate the
public nuisance. The subject properties are listed as follows:
PROPERTY LOCATION
APN COST
Ward 1/Councilmember Carson
1. 207 S. Brown Street 019-192-18 $ 1,345.00
2. 1804 Carver Street 172-043-32 $ 275.00
3. 100 Clyde Street 018-340-12 $ 340.00
4. 110 Lakeview Avenue 018-400-33 $ 410.00
5. 118 Lakeview Avenue 018-400-08 $ 820.00
6. 221 Northrup Street 018-310-16 $ 309.00
7. 301 S. Owens Street 018-290-13 $ 410.00
8. 1124 Virginia Avenue 018-112-29 $ 490.00
9. 1205 34Street 010-230-31 $ 385.00
Ward 2/Councilmember Benham
10. 411 Melba Lane
11. 2102 20th Street
139-294-02 $ 290.00
003-251-05 $ 2,595.00
February 19, 2002, 4:09pm
ADMINISTRATIVE REPORT Page2
PROPERTY LOCATION
APN COST
Ward 5/Councilmember Hanson
12. 4001 Ming Avenue
440-011-04 $ 623.00
Ward 7/Councllmember Salvaoaio
13. 707 Baldwin Farms Drive
516-091-09 $ 640.00
The owners of the above-mentioned properties failed to commence the required work as ordered by the
Building Director to abate a public nuisance. As permitted under Chapter 8.80 of the Bakersfield Municipal
Code, the public nuisances listed above were abated under the direction of the Chief Code Enforcement
Officer. The costs incurred by the City can be assessed against the property as provided for in Chapter 8.60
of the Bakersfield Municipal Code. Property owners have been given notice of their right to appear at the
hearing on this matter and to object to the correctness of the costs incurred by the City to remove the public
nuisance.
The Council will need to confirm the costs incurred by the City for work performed to remove the public
nuisance and order that such costs be made a lien against the property. This will be done by adoption of the
attached resolution. The Council, in its discretion, may amend, alter, modify or correct the assessment as
the Council deems just.
MC06BI.HRG
February 19, 2002, 4i12pm
ADMINISTRATIVE
REPORT
MEETING DATE: March 6, 2002
I AGENDA SECTION: Hearings
ITEM: 9.c.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Building
February 19, 2002
APPROVED
D EPAR TM ENT H E~~~
CITY MANAGER ~
A Resolution of the Council of the City of Bakersfield confirming the report of the Chief Code
Enforcement Officer regarding assessment of 35 Bliss Street in the City of Bakersfield for
which a dangerous building has been demolished. (Ward 2)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: The subject property listed below was determined by the Building Director to pose an
imminent threat to the health and safety of the citizens of the City of Bakersfield, and therefore, subject to
summary abatement under Bakersfield Municipal Code Chapter 8.80. The property owner was notified and
failed to comply with the Notice of Summary Abatement. The subject property is listed as follows:
PROPERTY LOCATION
APN COST
Ward 2/Councilmember Benham
1. 35 Bliss Street 139-404-03 $ 2,535.00
The owners of the above-mentioned property failed to commence the required work as ordered by the
Building Director to abate a public nuisance. As permitted under Chapter 8.80 of the Bakersfield Municipal
Code, the public nuisance listed above was demolished under the direction of the Chief Code Enforcement
Officer. The costs incurred by the City can be assessed against the property as provided for in Chapter 8.80
of the Bakersfield Municipal Code. Property owners have been given notice of their right to appear at the
hearing on this matter and to object to the correctness of the costs incurred by the City to remove the public
nuisance.
The Council will need to confirm the costs incurred by the City for work performed to demolish the subject
nuisance and order that such costs be made a lien against the property. This will be done by adoption of the
attached resolution. The Council, in its discretion, may amend, alter, modify or correct the assessment as
the Council deems just.
kdm
MC06BL2.HRG
February 19, 2002, 4:27pm
ADMINISTRATIVE
REPORT
IMEETING DATE: March 6, 2002
AGENDA SECTION: Reports
ITEH: 10.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
February 28, 2002
DEPARTMENT HEAD
CITY A'rrORNEY
APPROVED
CITY MANAGER
Street
1.
Resurfacing/Reconst ruction Program:
City Manager Report 2-02 regarding the street resudacing/reconstruction program to
be done through the Capital Improvement Program and Streets Division maintenance
efforts.
Resolution determining that certain Road Reclaimer/Soil Stabilizer equipment and an
Asphalt Paving Machine cannot be reasonably obtained through usual bidding
procedures and authorizing the Finance Director to dispense with the formal bidding
therefore, not to exceed $520,000.
Appropriate $520,000 fund balance to the Fleet Services Division's operating budget
within the Equipment Management Fund to purchase the Road Reclaimer/Soil
Stabilizer and the Asphalt Paving Machine.
RECOMMENDATION: Staff recommends adoption of Resolution and approval of appropriation.
BACKGROUND: Public Works Director Raul Rojas will present an overview of the street
resurfacing/reconstruction program to be done through the Capital Improvement Program and Streets Division
maintenance efforts.
Background information from the Public Works Director is attached to this administrative report.
In short, the report identifies a significant backlog in the miles of streets needing resurfacing or reconstruction.
With current City crews and equipment, this backlog is not anticipated to decrease. The current state of the
City's arterials require emergency measures to protect this costly asset.
The Streets Division has been experimenting with new technology regarding street reconstruction and has
found that using a Road Reclaimer can reduce the time involved in reconstructing a typical residential street
(Typist's Initials lower case)
February 28. 2002. 1:19pm
G:\GROUPDAT~ADMINRPT~002\Mar 6~Admin. Repo~ Pulverizer and Paver.wpd
ADMINISTRATIVE REPORT Page 2
by approximately three days. Because of weather conditions, city crews start the street
reconstruction/resudacing process in late March or early April of each year and continue through November.
In order to take full advantage of the current year's resurfacing/reconstruction season, we are recommending
the immediate purchase of this item. There is one vendor in town (Quinn Company) which has the Road
Reclaimer in stock and can provide immediate delivery. Another plus in acquiring the Road Reclaimer from
this vendor is that the equipment's engine is similar to the engine of the existing paver used by Streets. Our
fleet mechanics are experienced in this type of engine's repair; therefore, equipment down time would be
reduced. This piece of equipment will be put to use immediately in resurfacing/reconstructing our streets.
During the 2001 paving season, the Streets Division lost a total of 45 working days due to breakdown of the
one current paver. The current paver is 5 years old and is experiencing more frequent breakdowns due to
extensive use. The new paving machine would become the primary piece of equipment with the current
machine utilized as a backup. To date, approximately $90,000 has been collected for replacement of the
existing paver through rental rates. The recommended paving machine has the same operating and control
configuration as our current machine, but has the capability to place a larger volume of asphalt. With the
operation of this machine being identical to our current one, it would not require additional training in operation
of the machine. Purchase of a similar paver would also benefit the fleet mechanics since they are familiar
with this type of engine and repair parts would be identical. In addition, the paver would allow Streets Division
crews to perform repairs on our major streets such as dig-outs and section repairs without' interrupting
resurfacing/reconstructing projects.
With the purchase of these two pieces of equipment, the Streets Division can increase it's
resurfacing/reconstruction of residential streets by four to five additional miles each year and still perform
maintenance repairs on major streets, which is needed until funds become available for resurfacing or
reconstruction of our major streets.
Staff recommends that both the purchase of the Road Reclaimer/Soil Stabilizer ($250,000) and the street
paver ($270,000) be purchased from Quinn Company since this company has the Road Reclaimer in stock
and can acquire a paver similar to our current paver. Since the street resurfacing/reconstruction program is
set to begin in a couple of weeks, acquiring these 2 pieces of equipment early on in the season would allow
staff to expedite the process and repair more streets during the upcoming paving season. As noted earlier,
many of the City's arterial streets are in need of immediate repair. Therefore, staff recommends that the
Council find that the purchase of both pieces of equipment can only be reasonably obtained from one vendor
(Quinn Company) because of their quick delivery on the Road Reclaimer and similarity of paver they can
acquire with the City's current paver and authorize the Finance Director to dispense with bidding therefore
and to negotiate the purchase of same, not to exceed $520,000.
(Typist's Initials lower case)
February 28, 2002, 1:19pm
G:\GROUPDA%ADMINRPT~2002~Iar 6~Adrnin. Report Pulverizer and Paver.wpd
ADMINISTRATIVE REPORT
MEETING DATE: March 6, 2002 AGENDA SECTION: Reports
ITEM: ].0.b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
APPROVED
Donna L. Kunz, Economic Development Director
Februa~ 27,2002
DEPARTMENT HEAD ~
CITY ATTORNEY
CITY ATTORNEY _~'~"~
City Manager Report No. 3-02
Consideration of Possible Section 108 Federal Financing Program, and Brownfield
Economic Development initiative (BEDI) Grant Application. (WARDS 2 & 3)
RECOMMENDATION:
Council discussion and approval for staff to continue exploration of Section 108 Loan financing
opportunities and BEDI Grant opportunities to provide financing for the various public facilities
and special economic development activities outlined below.
BACKGROUND:
In a memorandum to the Community Services Committee dated January 18th which was
subsequently copied to the City Council in a memo dated January 28m, staff mentioned the
possibility of obtaining a Section 108 loan as a primary financing source regarding the
rehabilitation/upgrade of swimming facilities at Martin Luther King, Jr. and Jefferson Pools, as
well as for construction of a new aquatic facility in an eligible block grant area with the exact
location to be determined. From separate funding sources, the Committee is also considering a
community ice rink facility. Section 108 loans are federally underwritten loans that provide the
City the opportunity to receive an advance against their future CDBG entitlement by borrowing it
today at a Iow interest rate.
Section 108 funds can be used to finance acquisition, rehabilitation or construction of qualified
public facilities, housing rehabilitation activities and can help fund special economic development
projects and activities. Projects that fall under the special economic development category are
also eligible to apply for Economic Development Initiative or Brownfield Economic Development
Initiative Grant funds. The federal Notice of Funding Applications for these companion grant
programs is expected to be out this month. The Section 108 program has been identified and
discussed in earlier memos as one of the most cost effective financing alternative for public
facilities and special economic development activities. The purpose of this memorandum is to
update this financing concept and solicit comments and concerns. We should also consider
applying for any eligible companion special economic development grants if it is warranted. There
is a lengthy application process with short upcoming windows of time to apply for the loan. We
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ADMINISTRATIVE REPORT Page 2
need to initiate the process soon to meet these deadlines. It is particularly timely to be
considering a Section 108 Loan now because the debt that was incurred - for the Holiday Inn
Select project will be paid off a year from this summer. Thus it is possible by extending that debt
out additional years, to do a number of new projects without taking money away from any
programs or projects we have been funding in the past eight years.
What exactly are these pro,qrams?
Section 108
A Section 108 works like borrowing from the block grant. It gives capital funds up front to
be paid off over the years from our annual block grant allocation. The rules for use of the
money are the same rules as are now in effect for use of the block grant for projects. One
of the reasons why this is good time to consider this financing method is that we are only a
year and a few months away from paying off the Section 108 loan we borrowed eight years
ago for the Holiday Inn Select. What that means is, that we can effectively extend this
debt without losing available funds or taking away from any city programs or projects we
have done in comparison to the last eight years.
EDI - BEDI
These HUD programs are companion grants that we can apply for if we are applying for a
Section 108 loan for use on qualified special economic development activities that create
job opportunities for Iow and moderate-income individuals. These grants must be tied to an
economic development proposal rather than public facilities alone. Typically, for every $4
dollars of Section 108 loan funds borrowed for use on an economic development project,
$1 dollar of grant funds may be applied for. The total amount of funds in the project, loan
and grant cannot exceed $35,000 per job created. Creative placement of City-wide public
facilities (such as a community ice rink) constructed adjacent or within commercial
economic development projects will allow these types of community facilities to be
financed with Section 108 funds that otherwise would be ineligible.
Financing the rehabilitation or construction of public facilities otherwise is allowed if the
facility is serving qualified Iow and moderate-income neighborhoods.
The BEDI, or Brownfield grant, requires that there be actual or perceived environmental
issues associated with an economic development project, i.e. contamination, asbestos,
etc. and that the economic development is impeded because of it. The redevelopment and
economic development projects we are reviewing for consideration are located in urban
areas that meet these tests.
Congress has currently allocated $50 million for FY 2002-03 for BEDI and about $3 million
for EDI. These grant funds are competitive, however, our analysis indicates that our
redevelopment projects under consideration will qualify and obtain maximum points in
nearly all of the competitive criteria evaluated by HUD for the BEDI grant program. Staff
would like to utilize the services of a special grant consultant with a proven track record of
helping cities submit competitive applications to receive these grant funds. This
professional service is estimated to cost $30,000 and the consultant would prepare both
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ADMINISTRATIVE REPORT Page 3
the loan and grant documents for submittal to HUD. Funds for the consultant services are
available in the Old Town Kern operating budget. This funding soume was selected
because the Old Town Kern project area will be a key beneficiary of a portion of the loan
and grant funds. If direction is received today to pursue the Section 108 loan and BEDI
grant funds, staff will return to the City Council in the near future to consider funding the
grant consulting services.
Staff has potentially identified a total of $5.0 - $6.0 million of HUD Section 108 loan funds
which could be generated for projects aimed at blight clearance, new or improved public
facilities, and special economic development activities on Baker Street and in the heart of
the Southeast. The loan repayment obligation on this amount would require a continuation
of the current 108 Holiday Inn Select debt service in the approximate amount of $333,000
annually for period of 20 years. The portion of the Section 108 funds identified above and
earmarked for Old Town Kern special economic development activities amounts to
$1,000,000 and would be debt serviced by an approximate pledge of $85,000 from the Old
Town Kern Pioneer Project Area Tax Increment. The Old Town Kern Baker Street Project
has been positively discussed with the Association of Old Town Kern Business Owners
and other interested parties on several occasions in the past few months. Likewise,
several Southeast special community projects geared towards adult and youth
employment have been explored with other community partners such as, Employers
Training Resource and the Coalition of Youthbuilding Bakersfield. The Youthbuild coalition
is comprised of a group of community service providers, local education institutions and
various non-profits serving the Southeast neighborhoods.
Proposed Use of Section 108, EDI and BEDI Funds
Rehabilitation and upgrade of Martin Luther King, Jr. and Jefferson Pools. The preliminary
cost estimate for these improvements is $1 million dollars.
New aquatic facility with a zero entry pool, and competitive swimming and diving for a
block grant eligible area to improve aquatic opportunities and replace underutilized and
deteriorated current facilities. Preliminary cost estimates are $3.5 million dollars, a portion
of which would be Section 108 funded.
Baker Street - assistance for a new mixed use senior housing/commercial project and to
supplement the $490,000 streetscape EDI grant previously obtained. Staff is working on a
development agreement with the local Housing Authority Non-profit, Golden Empire
Housing, Inc. and a private developer co-sponsor. New monies of approximately $1
million dollars of Section 108 funds, plus a possible supplement of BEDI Grant funds.
Southeast - Special Community Projects
Construction/ or acquisition/rehabilitation a joint-career counseling/training facility with
Employers Training Resource ( ETR ).
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ADMINISTRATIVE REPORT
Page 4
Acquisition and clearance of selected properties planned for future commercial
redevelopment on/around California and for public facilities such as the new aquatic
facility. Land costs for public facilities would be added when sites have been identified.
Section 108 funds in the amount of $1 million (added to the $1 million of CDBG funds
previously earmarked for the Southeast) and BEDI grant funds sought if eligible.
Public improvements, including street refurbishment, missing curb and gutter replacement
and sidewalks installation in preparation of future commercial development.
Acquisition and rehabilitation of vacant dilapidated housing stock in the
Lakeview/Cottonwood Neighborhood, providing construction training and general
education certification for at-risk youth in conjunction with the nonprofit local Southeast
Coalition of Youthbuilding Bakersfield.
Staff will be working with the Old Town Kern and Southeast Project Area Committees, the
Redevelopment Agency, Recreation and Parks, various public partners and private
developers to refine estimates and advance the proposed projects through the various
channels.
Summary
A financial sources and uses schedule for the proposed projects has been attached for review.
With the payoff of the current Section 108 approaching, it is an excellent time to leverage
resources, seek available grants and supplement other available funding sources, such as
Preposition 12, CDBG and Old town Kern Tax Increment to further a number of community needs
and identified special projects.
Preliminary
Project Uses and Financing Sources
Aquatic
Rehabilitation of MLK and Jefferson Pools
Sources Amount
Section 108 $ 600,000
Developer Fees 100,000
County Block Grant 300,000
Total $1,000,000
New Aquatic Facility
Section 108
Prop. 12
Schools
$ 2,200,000
500,000
$1,500,000
* Plus land and clearance - CDBG
Total $ 4,200,000 *
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ADMINISTRATIVE REPORT
Baker Street Senior/Commercial Village Section 108
And Streetscape FY03/04 HOME
Special EDI
BEDI
Total
Southeast Special Community Projects
Acq/clearance commercial property and
public facilities
Joint career counseling/training facility
Youth BuildingBakersfield
Section 108
Section 108
Section 108
HOME/CHODO
Total
Ice facility
Prop 12
Operator Contribution
Community Donations
PFA- Bal. Conv. Ctr.
City Match
Total
Grand Total
Projects Summary of Resoumes
Summary of Resources:
Section 108 Loan Funds
PFA -Conv. Center Balance
Prop 12
County
Schools
FY 03/04 HOME
Special EDI
BEDI
CHODO
Park Dev. Fees
Community Donations
Operator Fees - Ice
City Match
Developer fees
$ 5,700,000
500,000
2,400,000
300,000
1,500,000
1,000,000
490 000
250 000
200 000
100 000
500 000
300 000
300 000
100,000
$1,000,000
1,000,000
490,000
250,000
$ 2,740,000
$1,400,000
$ 300,0O0
$ 200,000
200,000
$ 2,100,000
$ 1,900,000
300,000
50O,O0O
500,000
300,000
$ 3,500,000
$13,540,000
Page 5
Total All Sources $13,540,000
S:~Admins\ClTY COUNCIL ADMINISTRATIVE REPORT.doc
2/27/20029:46 AM