HomeMy WebLinkAbout06/26/2002 AGENDA PACKETB A K E R S F I E L D
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
THROUGH:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL
JOHN W. STINSON, ASSISTANT CITY MANAGER
ALAN TANDY, CITY MANAGER ~,.'~
AGENDA HIGHLIGHTS - JUNE 26, 2002 COUNClLMEETING
PRE-MEETING
June 21, 2002
There is one workshop, which is a status update on Proposed FY 2002-03 budget changes by John. ~-.i
Stinson, Assistant City Manager.
There are three closed session items: #1 and #2 are conferences with real property negotiators, and #3
is a conference with legal counsel regarding existing litigation.
CONSENT CALENDAR
Consent Calendar items are explained by Administrative Reports. Those that should be highlighted
include:
Resolutions:
Item 8c. Ericsson Telephone Equipment. The projected telephone requirements related to the plan to
move ED/CD and Recreation and Parks into a new facility across from the Convention Center will
exceed the capacity of the nearest existing switch module at the Centennial Garden. A bid quote of
$15,934.25 was acquired from Telecom Concepts for a refurbished single Ericsson switch module to
provide telephone service to that facility. This resolution authorizes the Finance Director to dispense with
the usual bidding procedures in this case, and requests appropriation of $45,000 fund balance to the
Capital improvement budget within the Equipment Management Fund to purchase the equipment.
Item 8q. Special Municipal Election regarding Allen No. 5 annexation. The resolution calls for and gives
notice of holding a Special Municipal Election on Tuesday, October 8, 2002 ordering territory designated
as "Allen No. 5 annexation" be annexed subject to confirmation by the registered voters. The City Clerk
will conduct the election by mail ballot.
Item 8h. General Municipal Election for election of Councilmembers for Wards 1, 3, 4 & 7. This item
requests consolidation with the County of Kern Statewide General Election to be held on Tuesday,
November 5, 2002. The filing period is July 15, 2002 through August 9, 2002. The candidate extension
period is August 12, 2002 through August 14, 2002.
HONORABLE MAYOR AND CITY COUNCIL
JUNE 21,2002
PAGE 2
Item 8k. Cyber Li.qht System. The Cyber Light System consists of four "special" lights that are hung
from each corner of the scoreboard in the Arena, and can display a logo or words in color, and includes
the equipment necessary to control the position and operation from a remote location. This will be used
by all of the prime tenants of the Garden. Due to budget constraints, a used system is proposed. The
unique characteristics of the system make it impractical to follow normal bidding procedures as the
chances of finding such a system on the used market is extremely Iow. A resolution is provided that
authorizes the Finance Director to dispense with bidding in an amount not to exceed $43,000. These
funds will come from current year budget savings from a CIP project at the Garden.
Item 81. Purchase of Tax Defaulted Properties in Ward 1. The next Tax-Defaulted Property Auction sale
is scheduled for July 22-24, 2002. Properties on the list have property taxes not paid for five consecutive
years, and could include weed abatement or demolition liens. The Economic and Community
Development Department identified three parcels that are located either in the Southeast Bakersfield
Redevelopment Project Area or within the planned Lakeview Revitalization - Program (LRP) area. The
LRP will work with developers/contractors to acquire vacant lots to build quality affordable single family
homes within the Lakeview Community. These vacant residential lots will provide sites to construct
affordable homes in the Lakeview neighborhood. The total cost to acquire all three lots is $11,100, and
appropriation of this amount is requested from the Southeast Project Area Housing Fund balance to the
Redevelopment Agency Operating Budget. Funding for the acquisition will come from the 20% Housing
Set Aside, subject to approval by the Redevelopment Agency. On June 17~, the Redevelopment
Agency considered purchasing these properties subject to Council adoption of the resolution.
ARreements:
Item 8p. Consultant's A.qreement with Rossetti Architects, Inc. for Design Services for Aquatic Center
and Ice Center in the amount of $715,000. In April 2002, staff began the Qualification Based Selection
process of selecting a design consultant for these projects. Staff received Statements of Qualifications
from eight firms. As a result of reviewing those submittals, staff recommended inviting three firms to
prepare a fee proposal and make an oral presentation to staff. After evaluating the firms' qualifications,
the interview presentations, and the fee proposals, staff recommends that the design consultant contract
for this project be awarded to Rossetti Architects, Inc. based on their combination of qualifications and
fee proposal being the most favorable for the City.
Item 8q. General Plan Amendment/Zone Chan.qe (Panama/99). The proposal is located on the
northeast corner of Panama Lane and Highway 99 and is 37.52 acres in size. The applicant proposes to
develop a mixed-use commercial shopping development, in order to process the General Plan
Amendment and Zone Change applications, it is necessary to prepare an Environmental Impact Report
(EIR). The agreement acknowledges that Panama/99 Properties LLC will pay all costs associated with
the preparation and completion of the EIR. The total cost is $116,000, which consists of $89,335 for
consultant services (RBF Consulting) and $26,800.00 to reimburse the City for administrative costs. This
item also includes appropriation of $116,000 developer's contribution to the Development Services
Operating Budget in the General Fund.
Item 8s. Amendment to Aqreement with the Bakersfield City School District for use of City's swimmin.q
pools. The agreement provides for the City's use of school facilities for summer programs in exchange
for the District's use of City swimming pools via the issuance of one-day, free pool passes. The current
agreement is unclear in that it does not state that the pool passes are valid for only one day. It also
states that the City shall supply personnel to supervise the facilities during the City's use; but like many
seasonal programs, is staffed by employees of a temporary agency contracted by the City. This
amendment clarifies these issues.
HONORABLE MAYOR AND CITY COUNCIL
JUNE 21, 2002
PAGE 3
Item 8t. Three year lease agreement for $95,700 annually for office space at 1600 Truxtun Avenue. The
M.I.S. division has grown from 8 to 27 employees in the last 10 years. The current office space of 3,800
square feet provides office space containing multiple systems, and storage for equipment. The cramped
quarters make it difficult to concentrate on the work and negatively effects morale. A relocation of certain
M.I.S. functions, such as G.I.S., Database Programming, and Web maintenance to the Borton, Petrini
and Conron Building is proposed. Technical Support would remain in City Hall. The proposed relocation
would add approximately 5,000 square feet, and would provide office space as well as a training facility
and conference room. The terms of the lease are: 3-year primary terms with 2 one-year extension; and
lease of 5,500 rentable square feet on a full service basis with an annual rent of $95,700.
Bids:
Item 8u. Award contract to Bowman Asphalt Inc. for Resurfacin.q Various Streets in the amount of
$841,662.02. This project consists of resurfacing Gosford Road from Union Pacific Railroad to District
Boulevard; reconstructing Gosford Road from District Boulevard to White Lane; and reconstructing
eastbound lanes of White Lane from Saddle Drive to Old River at Gosford Road. The original
construction of Gosford Road from District Blvd. to White Lane and the eastbound lanes of White Lane
from Saddle Drive to Old River Road do not meet current standards and the structural requirements for
the existing traffic volumes. Additional appropriations of $339,000 AB2928 State Funds to the Gas Tax
Fund Capital Improvement Budget, and $9,000 Sewer Enterprise Fund balance to the Capital
Improvement Budget are required to award this project.
Item 8w. Award contract to Abateco for Hazardous Materials Abatement and Paintinq at Fire Station 7
Project in the amount of $37,940. Currently, the Fire Depadment is upgrading and remodeling the
existing fire stations, including Fire Station 7. The scope of work includes the removal of equipment,
asbestos abatement, drywall repair, painting, and reinstallation of all equipment in the Mechanical
Equipment Room; asbestos abatement in the Captain's Office, Dining Room, Squad Room, Watch
Office, and the Dormitory. This project was budgeted in the FY 2001-02 Capital Improvement Program
budget. One acceptable bid was received. Staff recommends award to Abateco. An additional
appropriation of $6,100 Capital Outlay fund balance to the Fire Department's Capital Improvement
Budget is necessary to award the contract.
Item 8bb. Accept bid from Gibbs International Trucks for two 55-foot insulated aedal trucks for the Parks
Department in the amount of $220,688.33. Three acceptable bids were received. The Iow bidder, Gibbs
International Trucks, was determined by taking into account the 1% sales tax advantage for sales within
the City limits.
Miscellaneous:
Item 8dd. Ice Facility/Aquatic Center desiRn, in FY 1999-00, Council previously set aside $300,000 for
an ice rink. The FY 2002-03 includes an ice facility in the Recreation Facility Fund. To consolidate the
budget resources for the project, it is proposed to transfer and appropriate $300,000 from the Capital
Outlay Fund Capital Improvement Budget to the Recreation Facility Fund Capital Improvement Budget.
Item 8ee. Southwest Fire/Police Facility Fundinq. The construction estimate for Fire Station 15 has
increased from $1.2 million in FY 1997-98 to $2.5 million last fiscal year. The construction estimate for
the Police Substation has increased from $600,000 to $800,000. The revised estimated
design/construction cost for the combined project is anticipated to exceed $4.3 million, leaving a funding
gap of $1,015,000. Staff proposes to: 1) Appropriate and transfer $125,000 savings from the Fire
Department General Fund Operating Budget to the Capital Outlay Fund Capital Improvement Budget; 2)
HONORABLE MAYOR AND CITY COUNCIL
JUNE 21, 2002
PAGE 4
Transfer and appropriate $144,000 Council Contingency to the Capital Outlay Fund Capital Improvement
Budget; 3) Appropriate $311,000 Park Improvement Fees/Park In-Lieu Fees to the Park Improvement
Fund Capital Improvement Budget; and 4) Appropriate $60,000 Fire Systems Trust to the Capital Outlay
Fund Capital Improvement Budget. Use of anticipated Fire/Police savings to help fund this project in the
2002-03 fiscal year will be brought for Council consideration as part of the budget deliberations.
Item 8ff. Martin Luther Kin.q, Jr. Pool Rehabilitation/Aquatic Center Prelect. In compliance with HUD
regulations, any significant change or addition to the approved CDBG program or project must undergo
an amendment process which includes obtaining citizen views and comment. The proposed
amendments will reallocate program savings totaling $100,000 from various projects funded in FY 98/99,
FY 99/00, FY 00/01, and FY 01/02. The funds from this amendment added to $300,000 proposed from
the Section 108 application approved by Council June 12, 2002, and $70,400 included as part of the
CDBG FY 2002/03 Action Plan will allow the pool at MLK Park to be completely rehabilitated to meet
health and safety compliance. This item recommends transfer of $100,000 CDBG Contingency to the
Martin Luther King Jr. Pool Rehabilitation within the Capital Improvement Budget.
Item 8hh. Historical Documents Proiect. The Historical Documents Citizens Committee has decided to
set the dedication and ribbon cutting ceremony for the project at 7:00 p.m. on July 30, 2002 at City Hall.
Work on the project will begin in the next few weeks.
HEARINGS
Item 9a. An Ordinance denying the appeal by Rich/Matz Bakersfield LLC and Upholdin.q the decision of
the Planninq Commission (Mount Vernon Avenue and State Hiqhway 178). This item adopts a Negative
Declaration and amends the Municipal Code by changing the zoning from an R-3 (Limited Multiple
Family Dwelling) zone to PCD (Planned Commercial Development) on _+7.5 acres to allow a 67,300
square foot commercial shopping center. Staff is recommending this item be deferred until July in
accordance with a request by the applicant.
Item 9b. Resolution orderin,q the vacation of 5~ Street from R Street to west of the Kern Island Canal.
The Economic and Community Development Department on behalf of the Bakersfield Senior Center, Inc.
is requesting vacation of the remaining portion of 5~ Street between "R"Street and the Kern Island Canal
as part of a project that will construct 80 units of senior housing. City Fire, Police, Public Works, and
Development Services Departments have been notified and none have posted any objection. All utility
companies serving the general area have been notified, and none have objected as long as adequate
easements are provided for existing facilities. On April 19, 2001, the Planning Commission found the
proposed acquisition and vacation consistent with the 2010 General Plan.
Item 9c. Chanqe in zoning for the southwest corner of White Lane and Saddle Drive. The owner of
Derrers Mini-Storage, Inc. has applied to change the zoning from A (Agriculture) to PCD (Planned
Commercial Development) on 10.66 acres to allow a mini-storage facility containing approximately
214,000 square feet in 31 buildings and a caretaker's residential unit. The mini-storage facility is
consistent with the General Plan designation of the site. The applicant proposes to improve the site with
a water fountain and extensive new landscaping along White Lane and Saddle Drive (approximately 20
feet in width on both streets) and has indicated that where feasible, the existing trees will be incorporated
into the landscape design. Several people from the adjacent neighborhood spoke in opposition at the
hearing. The primary concern was the entrance on Saddle Drive. The Planning Commission approved
access to the facility on Saddle Drive, but conditioned the project to require that traffic from the mini-
storage would not be capable of turning left into the residential subdivision, and required that the
developer replace existing Tevis Ranch signs with new signs located at the southwest corner of White
Lane and Saddle Drive. Further conditions of approval include recommendations to provide parking
within th~ interior of the facility during auctions, that retention of existing trees be made a priority, prohibit
HONORABLE MAYOR AND CiTY COUNCIL
JUNE 21,2002
PAGE $
outdoor extedor audio equipment, and the Planning Director must approve the lighting plan for the
project. Due to the extreme Iow traffic volume, the Planning Commission allowed the requested access
to Saddle Drive, but limited tuning movements as described above. The Traffic Engineer's opinion is that
an entrance/exit could be installed along the White lane frontage of the parcel. Councilmember Hanson
requested a hearing to provide more consideration.
Item 9d. Cost Recovery System. State law requires new fees and charges, as well as increases in
existing fees and charges, be adopted by ordinance or resolution following a public headng. A resolution
adopting fees was approved on May 8, 2002. On May 16, 2002 the Budget and Finance Committee met
to further review the new and revised fees they previously deferred action on. This item was placed on
this agenda for the purpose of receiving public input on the fees. Specific fee changes are includes in
the administrative report. Pending public comment, it is recommended that Council consider adoption of
the fees by resolution.
REPORTS
Item 10a. Personnel Committee Report No. 1-02 reqardinq Secretary II Reclassification to
Administrative Assistant I. This item was first heard at the Council meeting of June 12, 2002, when it
was referred to the Personnel Committee. The Committee reviewed the item at their meeting of June
18, 2002, and recommends approval.
NEW BUSINESS
Item 12a. Road Rehabilitation Loan Proqram. The resolution authorizes a $2,000,000 interfund loan
from the Wastewater Enterprise Fund to the Gas Tax Fund to accelerate the road rehabilitation schedule
between July and October 2002. Two additional loan authorizations may be brought to the Council for
consideration if the California Transportation Commission (CTC) does not approve the City's request to
reallocate right-of-way monies.
Item 12b. Fiscal Year 2002-03 Budget. This item provides resolutions: 1) approving and adopting the
City of Bakersfield and Capital Improvement Budget as amended; 2) approving and adopting the
Operating and Capital Improvement Budget for the Bakersfield Redevelopment Agency as amended;
and 3) establishing the City of Bakersfield appropriations limit. Specific budget changes and
recommendations are included within the administrative report.
AT:JWS:al
cc: Department Heads
City Clerk's Office
News Media File
BAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF JUNE 26, 2002
Council Chambers, City Hall, 1501 Truxtun Avenue
Pre-Meeting - 5:15 p.m. Regular Meeting - 7:00 p.m.
PRE-MEETING
1. ROLL CALL
(20 min)
WORKSHOP
a. Proposed Fiscal Year2002-03 Budget Changes.
Managed
(John Stinson, Assistant City
CLOSED SESSION
Conference with Real Property Negotiators pursuant to Government Code Section
54956.8; Property: 3940 Rosedale Highway, Bakersfield, California; APN
332-152-04; Agency Negotiators: Finance Director Gregory Klimko and Real
Property Manager Donald Anderson; Negotiating Parties: Gary Chapman; Under
Negotiation: Price and terms of payment for purchase.
bo
Conference with Real Property Negotiators pursuant to Government Code Section
54956.8; Property: 3930 Rosedale Highway, Bakersfield, California; APN
332-152-016; Agency Negotiators: Finance Director Gregory Klimko and Real
Property Manager Donald Anderson; Negotiating Parties: John S. Hagestad, Jr.;
Under Negotiation: Price and terms of payment for purchase.
Conference with Legal Counsel - Existing Litigation
Closed Session pursuant to Subdivision (a) of Government Code Section 54956.9;
City of Bakersfield vs. Flashco, Inc., et al.; Kern County Superior Court Case No.
245944 SPC
REGULAR
1.
2.
3.
MEETING
INVOCATION by Gurujodha Singh Khalsa, Priest of Guru Ram das Academy, Inc.
PLEDGE OF ALLEGIANCE by Melissa Lucas, 9~ Grade Student, Liberty High School
ROLL CALL
4. CLOSED SESSION ACTION
PRESENTATIONS
Presentation of proclamation by Mayor Harvey L. Hall to Jackie Belluomini, Vice
President, Greater Bakersfield Convention & Visitors Bureau, proclaiming June 28,
2002 as "Jackie Belluomini Day".
0Nards 1,2,5,6,7)
(Ward 4)
(Ward 7)
PUBLIC STATEMENTS
APPOINTMENTS
CONSENT CALENDAR
Minutes:
a. June 3, 2002 and June 12, 2002 Council Meetings.
Payments:
Payments from May 31, to June 13, 2002 in the amount of $5,990,264.40; and Self
Insurance payments from May 31, to June 13, 2002 in the amount of $566,387.56.
Ordinances:
Resolutions:
Resolution determining that certain Ericsson Telephone equipment cannot be
obtained through the usual bidding procedures and authorizing the Finance Director
to dispense with bidding therefore, not to exceed $45,000.
Appropriate $45,000 fund balance to the Capital Improvement Budget within
the Equipment Management Fund for purchase of telephone equipment.
Resolution confirming the approval by the City Manager of the report of the Chief
Code Enforcement Officer regarding assessments of certain properties in the City
of Bakersfield for which structures have been secured against entry or for the
abatement of certain weeds, debris and waste matter and authorize collection of the
assessments by the Kern County Tax Collector.
Resolution adding territory, Area 1-33 (Jewetta, Olive SW) to the Consolidated
Maintenance District and confirming the assessments, approving the Public Works
Director's Report and authorizing collection of assessments by the Kern County Tax
Collector.
Resolution adding territory, Area 3-17 (Wibie, Hosking SE) to the Consolidated
Maintenance District and confirming the assessments, approving the Public Works
Director's Report and authorizing collection of assessments by the Kern County Tax
Collector.
go
Resolution calling and giving notice of holding a Special Municipal Election ordering
territory designated as "Allen No. 5 Annexation" be annexed to the City of
Bakersfield subject to confirmation by the registered voters which shall be held on
Tuesday, October 8, 2002.
-2-
(Ward 4)
(Ward 1)
(Ward 4)
CONSENT CALENDAR continued
Resolution calling and giving notice of holding a General Municipal Election for
election of Counciimembers for Wards 1,3, 4 & 7 and requesting consolidation with
the County of Kern Statewide General Election to be held on Tuesday, November
5, 2002.
Assessment District No. 01-3 (Madison Grove/San Lauren/Mountain Vista/West
Lake):
1. Resolution authorizing issuance of bonds.
Resolution approving Form and Substance of Preliminary Official Statement
and Bond Pumhase Contract, authorizing modifications thereto, authorizing
execution thereof, and authorizing related documents and actions.
Resolution confirming assessments for sewer connection fees and authorizing the
collection of assessments by the Kern County Tax Collector.
Agreements with 16 property owners to pay sewer connection fee in
installments and notice of special assessment lien: Melquiades & Maria R.
Jaimes; Elmo & Lois Smith; Harry William & Wanda Lee Wickwar; Michael
Parker; Ronald D. & Sandra Davidson; Wayne J. & Bettie L. Simpson;
Delores Charlene Miller; Mary Lou Johnson; Marlo & Ronda Meza; Carlton
S. & Lois E. Conrad, Family/TR; Ruby E. Smith; Leo H. & Willie Mae
Rogers; Melvin R. & Janice C. Thompson; Steven R. & Susan Smith; Billy
Joe & Jewell L. Rogers; Leo H. & Willie Mae Rogers.
Resolution determining that a used Cyber Light System cannot be reasonably
obtained through the usual bidding procedures and authorizing the Finance Director
to dispense with bidding therefor not to exceed $43,000
Resolution providing for the preservation of City Lienhold Interest in Tax Defaulted
Properties.
Appropriate $11,100 Southeast Project Area Housing Fund balance to the
Redevelopment Agency Operating Budget.
Resolution authorizing the establishment of a special assessment fund to be added
to the property tax roll for the purpose of collecting delinquent prorated refuse
charges for new seA/ices previously billed by the City of Bakersfield.
Resolution providing for the collection of delinquent refuse charges by the
Kern County Tax Collector.
Agreements:
n. Tract Maps/Improvement Agreements:
Final Map and Improvement Agreements with Elmer F. Karpe, Inc. for Tract
6057, Phase A, located north of Brimhall Road, east of Jewetta Avenue.
-3-
(Ward2)
(Ward 7)
(Ward2)
(Wards 4,6)
CONSENT CALENDAR continued
Agreement with Taft City School District, a non-profit organization, to purchase 25
surplus computers and 30 surplus monitors from the City for $1.00 each for a total
of $55.00
Consultant's Agreement with Rossetti Architects, Inc., $715,000 for Design Services
for Aquatic Center and Ice Center contingent upon adoption of FY 2002-03 Budget.
q. General Plan Amendment/Zone Change #02-0193.
Agreement with Panama/99 Properties LLC, $116,000 for preparation of an
Environmental Impact Report (EIR),
Appropriate $116,000 developer's contribution to the Development Services
Operating Budget in the General Fund.
Agreement with RBF Consulting, $89,335 to prepare an Environmental
Impact Report (EIR) for General Plan Amendment/Zone Change #02-0193,
located on the northeast corner of Panama Lane and Highway 99.
Amendment No. 1 to Agreement No. 00-174 with T.W. Collins Associates, for On-
Call Inspection Services for various construction projects.
Reject all Statements of Qualifications and proposals received for On-call
Construction Inspection Services for Public Works Projects, Fiscal Years
2002-03 & 2003-04.
Amendment No. 1 to Agreement No. 01 - 139 with the Bakersfield City School District
for use of City's swimming pools in exchange for the City's use of school facilities
for summer programs.
Three-year lease agreement with Century Building Associates, LLC, for $95,700.00
annually for office space at 1600 Truxtun Avenue.
Bids:
Accept bid to award contract to Bowman Asphalt Inc., $841,662.02 for Resurfacing
Various Streets 2002 (Gosford Road from Union Pacific Railroad to White Lane and
White Lane from Saddle Drive to Old River Road).
Appropriate $339,000 AB2928 State Funds to the Gas Tax Fund Capital
Improvement Budget and $9,000 Sewer Enterprise Fund balance to the
Capital Improvement Budget.
Approve bid to award contract to Valley Printers, not to exceed the 2002-03 budget
amount of $120,000 for three issues of the activity brochure for Recreation and
Parks.
-4-
(Ward 5)
(Ward 2)
(Ward 4)
CONSENT CALENDAR continued
Accept bid to award contract for Base Bid, Additive Alternate A, and Additive
Alternate B to Abateco, $37,940 for Hazardous Materials Abatement and Painting
at Fire Station 7 Project.
Appropriate $8,100 Capital Outlay Fund balance to the Fire Department's
Capital Improvement Budget.
Approve bids to award annual contracts to Jaco Oil dba Wholesale Fuels,
Incorporated, not to exceed $57,000 and Grapevine Oil, not to exceed $10,000, for
lubricating products.
Approve bid to award annual contract to Jim Alfter Cement Contractor, not to
exceed the budgeted amount of $625,500 for concrete repairs within the City.
Accept bid from GovConnection, Incorporated, $47,619 for 100 Panasonic vehicle
mount port replicators and power supplies for the Police Mobile Data Computer
System.
aa.
Accept bid from Expanets of California, Incorporated, $28,676 for Cisco 7200
Router and accessories for Management Information Services.
bb.
Accept bid from Gibbs International Trucks, $220,688.33 for two 55 foot Insulated
Aerial Trucks for the Parks Department (replacement).
Miscellaneous:
CC.
Appropriate $44,148 prior year HOME entitlement to the Community Development
Operating Budget within the HOME Project Fund.
dd.
Transfer and appropriate $300,000 from the Capital Outlay Fund Capital
Improvement Budget to the Recreation Facility Fund Capital Improvement Budget
for Ice Facility/Aquatic Center design cost.
ee. Southwest Fire/Police Facility Funding:
Appropriate and transfer $125,000 savings from the Fire Department
General Fund Operating Budget to the Capital Outlay Fund Capital
Improvement Budget.
Transfer and appropriate $144,000 Council Contingency to the Capital
Outlay Fund Capital Improvement Budget.
Appropriate $311,000 Park Improvement Fees/Park In-Lieu Fees to the
Park Improvement Fund Capital Improvement Budget.
Appropriate $60,000 Fire Systems Trust to the Capital Outlay Fund Capital
Improvement Budget.
-5-
(Ward 1)
(Ward 3)
CONSENT CALENDAR continued
Approval of Community Development Block Grant (CDBG) Action Plan, Amendment
No. 10 (FY 98/99), Amendment No. 9 (FY 99/00), Amendment No. 5 (FY 00/01),
and Amendment No. 4 (FY 01/02).
Transfer $100,000 CDBG Contingency to the Martin Luther King Jr. Pool
Rehabilitation within the Capital Improvement Budget.
gg.
Appropriate $13,568 Transportation Development Act Article 3 Funds to the
Pedestrian/Bikeway Fund Capital Improvement Budget for the Northeast Bike Path
Project.
hh.
Report on Dedication and Ribbon Cutting Ceremony for Historical Documents
Project.
Staff recommends adoption of Consent Calendar Items a. through hh.
(Ward 3)
(Ward 1)
(Ward 5)
HEARINGS
An Ordinance denying the appeal by Rich/Matz Bakersfield LLC and Upholding the
decision of the Planning Commission, adopting a Negative Declaration and
amending Section 17.06.020 (Zone Map No. 103-22) of Title 17 of the Bakersfield
Municipal Code by changing the zoning from an R-3 (Limited Multiple Family
Dwelling) zone to PCD (Planned Commemial Development) Zone on 7.5 acres,
located on the southeast corner of Mount Vernon Avenue and State Highway 178
to allow a 67,300 square foot commercial shopping center (File #02-0263).
Staff recommends continuance of the appeal hearing to July 31, 2002, as requested
by the applicant.
Resolution ordering the vacation of 5~ Street from R Street to west of the Kern
Island Canal.
Staff recommends adoption of the resolution.
A request to change the zoning from A (Agriculture) to PCD (Planned Commercial
Development) zone on 10.66 acres at the southwest corner of White Lane and
Saddle Drive to allow a mini-storage facility containing approximately 214,000
square feet in 31 buildings and a caretaker's residential unit (ZC 02-0169).
Staff recommends first reading of the ordinance.
do
Amendment No. 1 to Resolution No. 73-02 adopting fees pursuant to the Cost
Recovery System.
Budget and Finance Committee recommends adoption of the resolution.
-6-
10.
REPORTS
a. Personnel Committee Report No. 1-02 regarding Secretary II Reclassification to
Administrative Assistant I.
Personnel Committee recommends approval.
11.
12.
DEFERRED BUSINESS
NEW BUSINESS
a. Road Rehabilitation Loan Program - Phase I of II1:
Resolution authorizing a $2,000,000 interfund loan from the Wastewater
Enterprise Fund to the Gas Tax Fund for road rehabilitation. (Staff
comments by Alan Tandy, City Manager)
Staff recommends adoption of the resolution
Fiscal Year 2002-03 Budget: (Staff comments by John Stinson, Assistant City
Manager)
Resolution approving and adopting the City of Bakersfield Operating and
Capital Improvement Budget as amended.
Resolution approving and adopting the Operating and Capital Improvement
Budgets for the Bakersfield Redevelopment Agency as amended.
3. Resolution establishing the City of Bakersfield appropriations limit.
Staff recommends adoption of the resolutions.
13.
14.
COUNCIL & MAYOR STATEMENTS
ADJOURNMENT
Respecffully submitted,
Alan Tandy
City Manager
S:\Counc~I~AG ENDA~2002~J UN2602.wpd
June 20, 2002 (4:53pm)
-7-
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Workshop
TO: Honorable Mayor and City Council
FROM: John W. Stinson, Assistant City Manager DEPARTMENT HEAD
DATE: June 19, 2002 CITY A'I'FORNEY
CITY MANAGER
SUBJECT:
Proposed Fiscal Year 2002-03 Budget Changes
RECOMMENDATION:
BACKGROUND:
Assistant City Manager John W. Stinson will present an overview and summary of recommended changes
to the proposed FY 2002-03 budget in response to City Council comments and technical staff changes,
which will be considered later in the Council meeting for adoption by the Council.
S:\0203Budpro\WorkshopAdmin
June 19, 2002, 10:00am
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Closed Session
ITEM: 3oa.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Bart J. Thiltgen, City Attorney
June 13, 2002
APPROVED
DEPARTMENT HEAD
ClTY ATTORNEY~
CITY MANAGER.
Conference with Real Property Negotiators pursuant to Government Code section 54956.8
Property: 3940 Rosedale Highway, Bakersfield, California; APN 332-152-04
Agency Negotiators: Finance Director Gregory Klimko and Real Property Manager Donald
Anderson
Negotiating Parties: Gary Chapman
Under Negotiation: Price and terms of payment for purchase
RECOMMENDATION:
BACKGROUND:
BJT:lsc
June 13, 2002, 11:55am
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Closed Session I
ITEM: 3.b.
I
TO:
FROM:
DATE:
Honorable Mayor and City Council
Bart J. Thiltgen, City Attorney
June 19, 2002
APPROVED
DEPARTMENT HEAD~~__
CITY ATrORNEY~
CITY MANAGER
SUBJECT:
Conference with Real Property Negotiators pursuant to Government Code section 54956.8
Property: 3930 Rosedale Highway, Bakersfield, California; APN 332-152-016
Agency Negotiators: Finance Director Gregory Klimko and Real Property Manager Donald
Anderson
Negotiating Parties: John S. Hagestad, Jr.
Under Negotiation: Price and terms of payment for purchase
RECOMMENDATION:
BACKGROUND:
BJT:lsc
June 19, 2002, 9:31am
ADMINISTRATIVE REPORT
MEETING DATE: June 26, 2002
AGENDA SECTION: Closed Session
ITEM: 3.c.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Bart J. Thiltgen, City Attorney
June 18, 2002
APPROVED
DEPARTMENT HEAD__~
ClTY A3'I'ORNEY~
ClTY MANAGER
Conference with Legal Counsel -- Existing Litigation
Closed session pursuant to subdivision (a) of Government Code section 54956.9
City of Bakersfield v. Flashco, Inc., et al.
Kern County Superior Court Case No. 245944 SPC
RECOMMENDATION:
BACKGROUND:
BJT:Isc
June 18, 2002, 8:31am
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
AGENDA SECTION: Presentations
ITEM: 5.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
June 18, 2002
DEPARTMENT HEAD
ClTY ATI'ORNE~
CITY MANAGER
Presentation of proclamation by Mayor Harvey L. Hall to Jackie Belluomini, Vice President,
Greater Bakersfield Convention & Visitors Bureau, proclaiming June 28, 2002, as UJackie
Belluomini Day".
RECOMMENDATION:
BACKGROUND:
June 18, 2002, 10:22am
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela A. McCarthy, City Clerk
May 29, 2002
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Minutes of the Council Meetings June 3, 2002, and June 12, 2002.
~VED
N/A
RECOMMENDATION:
BACKGROUND:
bz
S:\Cou ncil~admins~2002~J U N2602.wpd
June 14, 2002, 2:44pm
ADMINISTRATIVE
REPORT
I MEETING DATE: June 26, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8.b.
TO:
FROM:
DATE
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 13, 2002
APPROVED
ClTY MANAGER.
SUBJECT: Approval of department payments from May 31, 2002 to June 13, 2002 in the amount
of $5,990,264.40 and self insurance payments from May 31,2002 to June 13, 2002
in the amount of $566,387.56
RECOMMENDATION: Staff recommends approval of payments totaling $6,556,651.96.
BACKGROUND:
S:\KIMG~FORMS & LABLES\ADMIN-AP.DOC
klg
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
JAGENDA SECTION: Consent Calendar
ITEM: 8,C.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 10, 2002
DEPARTMENT HEAD
CITY ATTORNEY~_~.~ ~
CITY MANAGER
Purchase of Used Ericsson Telephone System:
1. Resolution determining that certain Ericsson Telephone equipment cannot be obtained
through the usual bidding procedures and authorizing the Finance Director to dispense
with bidding therefore, not to exceed $45,000.
Appropriate $45,000 fund balance to the Capital Improvement Budget within the
Equipment Management Fund for purchase of telephone equipment.
RECOMMENDATION: Staff recommends approval of resolution and appropriation.
BACKGROUND: The City of Bakersfield's Ericsson telephone switch consists of nine switch modules, each
capable of providing service to 180-230 individual phones. The main core of our switch system consists of
five modules located in the basement of the Police Department. These modules provide service to the Police
Department, City Hall, Annex Building, Development Services Building and the Downtown
FleetJCommunications Facility. Other modules are located at the Corporation Yard, Fire Station 1, Water
Resources Department and Centennial Garden, providing telephone service to those respective locations.
Future planning indicates a need for expansion of the existing telephone network as the City explores new
locations, while addressing the concerns of limited office space. The need for additional Ericsson switch
modules will add to the associated costs of projected moves in order to maintain telephone service on the
main Ericsson network. Any relocation of office space more than one mile from an existing switch module will
require the addition of a switch module to service that facility.
The City is currently planning on moving ED/CD and Recreation and Parks into a new facility across from the
Convention Center. This building is under construction at the present time. The projected telephone
requirements for that facility exceed the capacity of the existing Ericsson switch module at the Centennial
Garden. The Communications Division acquired a bid quote of $15,934.25 from Telecom Concepts for a
refurbished single Ericsson switch module to provide telephone service to that facility.
June 11, 2002, 11:55am
G:\GROUPDA'I'~ADMINRPT~2002~Jun 26~CSUB Ericsson switch
ADMINISTRATIVE REPORT Peg, 2
CSUB has had the same model of Ericsson telephone switches (10 switch modules) as the City. Their
system has the same hardware/software upgrades and currently has the same configuration as the City.
Recently, logistical reasons forced CSU B to replace their Ericsson with a new switching module manufactured
by Intercom Corporation. The replacement had nothing to do with any operational problems with their
Ericsson system. Their switch provided many years of reliable service and could easily have provided many
more years of trouble-free service.
CSUB has offered to sell their surplus used Ericsson switch which has 10 modules to the City for the sum
of $45,000. This price is advantageous to the City, as the purchase of this used switch will ensure the
expansion capabilities and limit the future associated costs of providing telephone service as the City expands
its facilities. Purchasing a refurbished system equivalent to that available from CSUB would cost
approximately $150,000. The current Ericsson switch, along with the purchased equipment, should continue
to provide the City of Bakersfield with reliable telephone communications for 12-14 years.
June 11, 2002, 4:48pm
G:~GROUPDA'IAADMINRP'~2002~Jun 26~CSUB Ericsson switch
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
TO:
FROM:
DATE:
Honorable Mayor and City Council
Development Services - Building
June 26, 2002
AGENDA SECTION: Consent
ITEM: 8.do
DEPARTMENT HE~'~ED
SUBJECT:
A Resolution of the Council of the City of Bakersfield confirming the approval by the City
Manager of the report of the Chief Code Enforcement Officer regarding assessments of certain
properties in the City of Bakersfield for which structures have been secured against entry or
for the abatement of certain weeds, debris and waste matter and authorize collection of the
assessments by the Kern County Tax Collector.
(Wards 1, 2, 5, 6 & 7)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: Appeals hearing was held on June 10, 2002, by Alan Tandy and all proposed charges
were confirmed. The subject properties listed below were in violation of Chapter 8.27 of the Bakersfield
Municipal Code which prohibits maintaining open and abandoned dilapidated structures which constitute
public nuisances and prohibits maintaining hazardous weeds, debris and waste matter. The property owners
were notified and failed to comply with the notices to abate such public nuisance. After a hearing duly noticed
and held before the Building Director, the Director issued orders requiring the property owners to abate the
public nuisance. The subject properties are listed as follows:
PROPERTY LOCATION
APN COST
Ward 1/Councilmember Carson
1. 1015 California Avenue 009-041-02 $ 294.00
2. 900 block Casa Grande Street 170-232-12 $ 244.00
3. 1008 Casa Grande Street 170-240-19 $ 395.00
4. 1008 Casino Street 170-222-08 $ 342.00
5. 2415 Cottonwood Road 170-280-01 $ 1,845.00
6. 811 Hacienda Drive 170-240-35 $ 595.00
7. 1003/1005 L Street 009-112-09 $ 244.00
8. 4308 LantadosStreet 171-261-08 $ 314.00
9. 121 Milham Drive 139-422-06 $ 290.00
10. Behind 913 P Street 009-162-12 $ 244.00
11~ 2109 Roland Street 170-162-14 $ 320.00
12. 815 V Street 009-504-09 $ 839.00
13. 903 Watts Drive 170-142-04 $ 634.00
14. 1201 6th Street 009-440-24 $ 539.00
15. 1200 11th Street 009-031-07 $ 244.00
June 19, 2002, 8:40am
ADMINISTRATIVE REPORT
PROPERTY LOCATION
APN COST
Ward 2/Councilmember Benham
16. 220 S. King Street
139-360-14 $ 289.00
Ward 5/Councllmember Hanson
17. 3800 block McKee Road
514-020-04 $ 339.00
Ward 6/Councllmember Sullivan
18. 1300 block Stine Road
164-060-17 $ 314.00
Ward 7/Councilmember Salva.,~io
19. 3532 Balboa Drive
20. 4300 Balboa Drive
025-073-02 $ 590.00
171-182-18 $ 245.00
The owners of the above-mentioned properties failed to commence the required work as ordered by the
Building Director to abate a public nuisance. As permitted under Chapter 8.80 of the Bakersfield Municipal
Code, the public nuisances listed above were abated under the direction of the Chief Code Enforcement
Officer. The costs incurred by the City can be assessed against the property as provided for in Chapter 8.80
of the Bakersfield Municipal Code. Property owners had been given notice of their right to appear at the
hearing on this matter before the City Manager or his designee and to object to the correctness of the costs
incurred by the City to remove the public nuisance. The City Manager has approved the assessments
associated with the above mentioned properties.
The Council will need to confirm the approval of the City Manager of the costs incurred by the City for work
performed to remove the public nuisance and order that such costs be made a lien against the property. This
will be done by adoption of the attached resolution.
JU10B1.HRG
June 19, 2002, 8:40am
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8.e.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M Rojas
Public Works Director
June 14, 2002
APPROVED
CITY MANAGER.
Resolution adding territory, Area 1-33 (Jewetta, Olive SW) to the Consolidated Maintenance
District and confirming the assessments, approving the Public Works Director's Report and
authorizing collection of assessments by the Kern County Tax Collector. (Ward 4)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: On June 12, 2002 the Council adopted Resolution of Intention No. 1277 to add territory, Area
1-33 (Jewetta, Olive SW), to the Consolidated Maintenance District as required by Section 13.04.021 of the
Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the maintenance of street
landscaping for Tentative Tract No 5625. Area 1-33 is generally bounded by Olive Drive on the north, Jewetta
Avenue on the east, a line 1/4 mile south of Olive Drive on the south and a line 1/4 mile west of Jewetta
Avenue on the west. This area will be under the streetscape zone of benefit and will be assigned the
appropriate street tier level when street landscaping has been installed.
The addition of this territory to the Consolidated Maintenance District is not prohibited by Proposition 218.
The City of Bakersfield has received a letter from the owner of the property described above which waives the
public hearing concerning inclusion in the Consolidated Maintenance District. This allows the City to expedite
the maintenance district process, to satisfy the subdivision requirement. The owner also has submitted a
Proposition 218 ballot indicating his consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the Consolidated
Maintenance District and the estimated maximum annual cost per equivalent dwelling unit, a covenant has
been drafted and will be supplied to the subdivider/developer to be recorded with the subdivision map. A copy
of this covenant is attached for reference.
Lvd
June 12, 2002, 5:59PM
G:\G ROUP DA'IAADMINRPT~2002~Jun 26\md 1-33re02.wpd
ADMINIST TIVE
REPORT
MEETING DATE: June 26, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.f.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M Rojas
Public Works Director
June 14, 2002
DEPARTMENT HEAD ,~O.,,~ED
CITY ATTORNEY
CITY MANAGER
Resolution adding territory, Area 3-17 (Wible, Hosking SE) to the Consolidated Maintenance
District and confirming the assessments, approving the Public Works Director's Report and
authorizing collection of assessments by the Kern County Tax Collector. (Ward 7)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: On June 12, 2002 the Council adopted Resolution of intention No. 1278 to add territory, Area
3-17 (Wible, Hosking SE), to the Consolidated Maintenance District as required by Section 13.04.021 of the
Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the maintenance of a park
and street landscaping for Tentative Tract No 5362. Area 3-17 is generally bounded by Hosking Road on the
north, a line 3/8 of a mile east of Wible Road on the east, a line 1/4 mile south of Hosking Avenue on the south
and Wible Road on the west. This area will be under the park and streetscape zones of benefit and will be
assigned the appropriate tier levels when a park and street landscaping have been installed.
The addition of this territory to the Consolidated Maintenance District is not prohibited by Proposition 218.
The City of Bakersfield has received a letter from the owner of the property described above which waives the
public hearing concerning inclusion in the Consolidated Maintenance District. This allows the City to expedite
the maintenance district process, to satisfy the subdivision requirement. The owner also has submitted a
Proposition 218 ballot indicating his consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the Consolidated
Maintenance District and the estimated maximum annual cost per equivalent dwelling unit, a covenant has
been drafted and will be supplied to the subdivider/developer to be recorded with the subdivision map. A copy
of this covenant is attached for reference.
Lvd
June 12, 2002.6:28PM
G:\GROUPDAT~ADMINRPT~2002\Jun 26\MD3-17Est02.wpd
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.g.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela A. McCarthy, City Clerk~.~r
APPROVED
DEPARTMENT HEAD
June 19, 2002 CITY A'I'I'ORNEY
CITY MANAGER
Resolution calling and giving notice of holding a Special Municipal Election or te'rritory
designated as "Allen No. 5 Annexation" to be annexed to the City of Bakersfield subject to
confirmation by the registered voters which shall be held on Tuesday, October 8, 2002.
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
This resolution is required in order to call a Special Municipal Election to be held on Tuesday, October 8, 2002,
for the purpose of submitting to the registered voters the question of whether the territory designated as
Annexation No. 427 and NOR Sanitary District No. 1, Annexation No. 52, also known as Allen Road No. 5, shall
be annexed to the City of Bakersfield.
This election will be conducted solely by mailed ballot pursuant to Chapter 1, commencing with Section 4000 of
Division 4 of the Elections Code.
The procedure for submitting written arguments and rebuttals are addressed in the Resolution as set forth in the
California Elections Code §9280 through §9287. This Resolution authorizes Councilmember David Couch to file
a written argument in support, on behalf of the Council. Additionally, this resolution requests LAFCO Executive
Officer prepare an impartial analysis on the measure.
Adoption of this resolution is the first step of the etection process and is required by the California Election Code.
Once approved, it will be forwarded to the Kern County Board of Supervisors.
Included, for your information, is the City Clerk's Elections Calendar for the Special Municipal Election which
outlines the critical dates regarding this election.
S:\ELECTION~Admins~ALLEN5Special.wpd PMC
June 20, 2002, 2:57pm
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.ho
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela A. McCarthy, City CI~
APPROVED
DEPARTMENT HEAD~
June 14, 2002
CITY ATTORNEY ~/'~
CITY MANAGER
Resolution calling and giving notice of holding a General Municipal Election for election of
Councilmembers for Wards 1, 3, 4 & 7 and requesting consolidation with the County of Kern
Statewide General Election to be held on Tuesday, November 5, 2002.
RECOMMENDATION:
Staff recommends adoption of resolutic;n.
BACKGROUND:
This resolution calls for the General Municipal Election and requests consolidation with Kern County be approved
by the Board of Supervisors, in accordance with State election laws and City Charter {}67.
The election, to be held on November 5, 2002, is for the following Councilmember seats:
Ward 1 - Irma Carson
Ward 3 - Mike Maggard
Ward 4 - David Couch
Ward 7 - Mark Salvaggio
Filing period for this election is July 15, 2002 through August 9, 2002. The Candidate extension period is from
August 12, 2002 through August 14, 2002.
S:\E LECTION~Admins\NOV52002WAR DS.wpd PMC
June 14, 2002, 11:09am
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.'i.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
June 12, 2002
APPROVED
DEPARTMENT HEAD _~
CITY ATTORNEY
CITY MANAGER
Assessment District No. 01-3 (AD 01-3, Madison Grove/San Lauren/Mountain VistaNVest
Lake):
1. Resolution Authorizing Issuance of Bonds.
Resolution Approving Form and Substance of Preliminary Official Statement and Bond
Purchase Contract, Authorizing Modifications Thereto, Authorizing Execution Thereof,
and Authorizing Related Documents and Actions. (Ward 4)
RECOMMENDATION: Staff recommends adopting Resolutions.
BACKGROUND: On June 12, 2002, Council approved the Engineer's Report for Assessment District No. 01-
3 and levied the assessments and ordered the public improvements. The assessments will be recorded as
liens in the Kern County Recorder's Office, and notice of assessment and cash payment opportunity was
mailed to the property owners (Rosedale Construction Company, North of the River Sanitation District No. 1,
Kyle Carter Homes, Inc., Campus Park Development, LLC. and Communities at Westlake, LLC.) of any
property on which an assessment was Ievied and recorded, in order to expedite the bond sale and delivery,
the property owners have waived their entitlement to pay any part of any of the assessments in cash. The
Finance Director will certify and file with the City Clerk the List of Paid and Unpaid Assessments which allows
the pre-marketing and pricing of the bond sale by UBS Paine Webber.
June 13, 2002, 9:29AM
G:\GROUPDA'F~ADMINRPT~2002\Jun 26\ad01-3bonds.wpd
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.j.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 14, 2002
APPROVED
CITY MANAGER
SUBJECT: Resolution and Agreements for Sewer Connection Fees. (Wards 1 & 7)
1. Resolution confirming assessments for sewer connection fees and authorizing the collection of
assessments by the Kern County Tax Collector.
2. Agreements with sixteen (16) property owners to pay sewer connection fee in installments and
notice of special assessment lien. (Melquiades & Maria R. Jaimes, Elmo & Lois Smith, Harry
William & Wanda Lee Wickwar, Michael Parker, Ronald D. & Sandra Davidson, Wayne J. &
Bettie L. Simpson, Delores Charlene Miller, Mary Lou Johnson, Marlo & Ronda Meza, Carlton
S. & Lois E. Conrad, Family/TR, Ruby E. Smith, Leo H. & Willie Mae Rogers, Melvin R. &
Janice C. Thompson, Steven R. & Susan Smith, Billy Joe & Jewell L. Rogers, Leo H. & Willie
Mae Rogers)
RECOMMENDATION: Staff recommends adoption of the Resolution and approval of the agreements.
BACKGROUND: During the past several months several property owners have connected their properties
to the City sewer system, most of which are in the area northwest of Hughes and Fairview. Each has claimed
that to pay the sewer connection fee in one payment would produce an economic hardship.
1. This Resolution confirms the assessments and authorizes the Kern County Tax Collector to collect the
connection fee in three equa~ payments over the next three years.
2. To assist in paying the connection fee each property owner has entered into an agreement with the City
to spread the connection fee over a three (3) year period to be collected with their property taxes in
accordance with Municipal Code Section 14.12.390.B.
Ivd
June 13, 2002, 11:59AM
S:\PROJECTS\SewerConFee~Admin\CaditaName.wpd
ADMINISTRATIVE REPORT
MEETING DATE: June 26, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.k.
TO: Honorable Mayor and City Council
FROM: Jim Foss, Executive Director Centennial Garden
DATE: June 14, 2002
DEPARTMENT HEAD
CITY ATI'ORN EY,._/%?__~
CITY MANAGER
SUBJECT: Resolution determining that a used Cyber Light System cannot be reasonably obtained through
the usual bidding procedures and authorizing the finance director to dispense with bidding therefore not to
exceed $43,000.00.
RECOMMENDATION:
Staff recommends adoption of Resolution
BACKGROUND: In the 2001-2002 CIP budget a project (P1C022) was approved for the purchase of
additional staging equipment and project (P2C043) was approved for the purchase of a grand drape. It was
orginally anticipated that the grand drape would be approximately $200,000, but after the bidding process and
subsequent purchase the total was under $100,000. Less than half of this $100,000 savings would be moved
to the staging project to purchase a Cyber Light System. Due to budget constraints the initial staging
purchases had been limited to the less expensive items that had been requested by the touring shows. The
items purchased were additional pieces for the stage to increase the size as well as change the configuration
or shape of the stage. The Cyber Light System consists of 4 "special" lights that are hung from each corner
of the scoreboard and shine throughout the arena. The lights, if fit with unique lenses, can display a logo or
any other symbol or words in color. In addition to the lights the system includes the necessary equipment to
control the position and operation from a remote location, i.e. the sound room. The system will be used by
all of our prime tenants, Bakersfield Condom, Bakersfield Blitz and the Cai State Bakersfield Roadrunners.
The unique characteristics of the light system make it impractical to follow normal bidding procedures. New
systems are custom made to fit the scoreboard which themselves are custom made. In addition the system
is customized to work on the unique shape of each arena. Furthermore, due to the limited number of arenas
in the country not many providers have the expertise to design and build a lighting system. The chances of
finding such a system on the used market is extremely Iow. Therefore staff recommends The Council
dispense with bidding requirements and authorize the Finance Director to negotiate a price not to exceed
$43,000 for the Cyber Light System.
:sw
June '14, 2002, '10:19am
J:~Accounting Shared Files\Steve\My Documents\OTHER~ADMIN RPT,wpd
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002 I AGENDA SECTION: Consent Calendar
ITEM: 8.1.
TO: Honorable Mayor and City Council APPROVED.
FROM: Donna L. Kurtz, Economic Development Director DEPARTMENT HEAD ~
DATE: June 14, 2002 CITY ATTORNEY
CITY MANAGER
SUBJECT:
Purchase of Tax Defaulted Properties: (WARD 1)
1. Resolution providing for the preservation of City Lienhold Interest in Tax Defaulted
Properties.
2. Appropriate $11,100 Southeast Project Area Housing Fund balance to the
Redevelopment Agency Operating budget.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
The next Tax-Defaulted Property Auction sale for Kern County is scheduled for July 22-24, 2002.
Properties listed for auction are those with property taxes not paid by owners for five consecutive years.
These properties could also include City weed abatement liens or demolition liens.
The Economic and Community Development Department has reviewed the list of properties available for
auction, and have identified three parcels that are located either in the Southeast Bakersfield
Redevelopment Project Area or within the planned Lakeview Revitalization - Program (LRP) area. We
surveyed all of the properties located in the redevelopment project area on the list and determined these
three would be of most benefit to our current initiatives.
The LRP will work with developers/contractors to acquire vacant lots to build quality affordable single
family homes within the Lakeview Community. Total taxes due on these three properties is $10,600, of
which $3,690.00 are City liens. Funding for the acquisition will come from the 20% Housing Set Aside,
subject to approval by the Redevelopment Agency. These vacant residential lots will provide sites to
construct affordable homes in the Lakeview neighborhood. The total cost to acquire all three lots is
$11,100.00.
On June 17th, the Redevelopment Agency will consider purchasing these properties subject to City
Council adoption of this resolution. Below are the properties included to be purchased:
S:~,Admins\CiTY COUNCILADMINISTRATIVE REPORT.doc
6/14/2002 11:46 AM
ADMINISTRATIVE REPORT
Property Address
227 Augusta Street
t24 Hayes Street
339 Brown Street
APN Number
018-230-20-00-4
018-320-03-00-1
019-183-07-00-1
Tax Lien Amount
$900.00
$5,200.00
$4,500.00
City Lien Amount
$o
$2,280.00
$1,090.00
S:~Admins\ClTY COUNCIL ADMINISTRATIVE REPORT.doc
6/14/200211:46 AM
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.m.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
June 14, 2002
APPROVED
DEPARTMENT HEAD~
CITY AI"I'ORNE~ ,,~ ,)
CITY MANAGER
(1) A resolution providing for the establishment of a special assessment fund to be added to the
property tax roll for the purpose of collecting delinquent prorated refuse charges for new services
previously billed by the City of Bakersfield; And (2) a resolution authorizing the Kern County Tax
Collector to collect said charges.
RECOMMENDATION: Staff recommends adoption of both resolutions.
BACKGROUND:
Each year the City Council transfers the function of collecting the charges for
residential refuse service to the Kern County Tax Collector by resolution. Prior to
the generation of the annual County Tax Bill, the City submits a list of Assessor Tax
Numbers of all the new residential services established the prior year. By this
process, the Special Assessment for Bakersfield Garbage Charges is added to each
new property owner's tax bill.
Currently, charges placed on the property tax roll only cover services rendered in
the fiscal year the charges appear on the property tax bill. Charges for refuse
collected during the period between the time refuse service is established and the
beginning of the next fiscal year are billed on a prorated basis through the City's A/R
billing system by the Finance Department, in accordance with Chapter 8.32.060 (B)
of the Bakersfield Municipal Code.
Out of approximate $9.8 million annually collected by the City for refuse collection
services, there remains approximately $59,000 in delinquent accounts for prorated
charges billed through the City's NR system.
June 14. 2002, 11:07am
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8.n.
TO:
FROM:
DATE:
SUBJECT:
(1)
Honorable Mayor and City Council
APP._.~ROVED
Raul M. R~as, Public Works Director
June 12,2002
DEPARTMENT HEAD /~
U
CI ^ ORNE '
CITY MANAGER
Tract Maps/Improvement Agreements
Final Map and Improvement Agreements with Elmer F. Karpe, Inc. for Tract 6057
Phase A located north of Brimhall Road and east of Jewetta Avenue. (Ward 4)
RECOMMENDATION: Staff recommends approval of the Agreements
BACKGROUND:
These Agreements are entered into to'secure the improvements required for the
Subdivision Map. Such Improvements include, but are not limited to, streets,
sewer, storm drain, and landscaping on or adjacent to the property being
subdivided.
INOTE: THE IMPROVEMENT AGREEMENTS ARE
FILED iN THE CiTY CLERK'S OFFICE FOR REVIEW.
PE: urs
G:\GROUPDAT~ADMINRPT~2002\Jun 26\MAPS&IMPAGR.wpd
June 12, 2002, 11:1lam
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
JAGENDA SECTION: Consent Calendar
ITEM: 8.o.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 12, 2002
APPROVED
DEPARTMENT HEAD ./~'~'
CITY MANAGER
SUBJECT:
Agreement with Taft City School District, a non-profit organization, to purchase twenty five (25)
surplus computers and thirty (30) surplus monitors from the City for $1.00 each for a total of
$55.00.
RECOMMENDATION: Staff recommends sale of surplus computers and monitors.
BACKGROUND: The Finance Director has received a request from Taft City School District to buytwenty
five (25) surplus, used computers and thirty (30) surplus, used monitors. Bakersfield Municipal Code section
3.20.120F provides for this action and states that any sale to a government entity or nonprofit organization
shall be subject to confirmation and approval by the City Council.
The items are being "sold as is and with all faults" to remove the City from any potential liability claims.
P:\ADMIN',2002 ADMIN',C02_0626B Sale of Surplus Computers & Monitors.wpd
GJK:DW:Ijm
June 12, 2002, 10:59am
ADMINISTRATIVE
MEETING DATE: June 26, 2002
REPORT
AGENDA SECTION: Consent Calendar
ITEM: 8.p.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
June 18, 2002
APPROVED.
DEPARTMENT HEAD ~---
· ~
CiTY A'l-rO RN EY._.,~-~~
CiTY MANAGER
SUBJECT: Consultant's Agreement ($715,000) with Rossetti Architects, Inc. for Design services for
Aquatic Center and Ice Center contingent upon adoption of FY 2002-03 budget. (Ward 2)
RECOMMENDATION: Staff recommends approval of agreement, contingent upon adoption of FY
2002-03 budget.
BACKGROUND: In Aprit 2002, staff began the Qualification Based Selection process of selecting a design
consultant for the project. A Request for Qualifications was sent to local and out of town design firms,
resulting in submittals of Statements of Qualifications from the following eight firms: Adele Naude Santos
and Associates, San Francisco; Austin Veum Robbins Parshalle, San Diego; Gutierrez/Associates, Oakland;
HMC Group, Incorporated, Pasadena; Milazzo & Associates, Bakersfield; RJM Design Group, Inc., San Juan
Capistrano; Rossetti Architects, Inc., El Segundo; and The Luckman Partnership, Inc., Los Angeles.
As a result of reviewing those submittals, staff recommended inviting the following three firms to prepare a
fee proposal and to make an oral presentation to staff: Adele Naude Santos and Associates; RJM Design
Group, Inc.; and Rossetti Architects, Inc. On May 23, 2002, staff conducted interviews with these three firms
and reviewed the fee proposals submitted by those firms.
The committee that evaluated all the firms and selected the consultant for this project consisted of: City Manager;
Bakersfield Condors Manager;
Recreation and Parks Director;
Public Works Director; and
Public Works Operations Manager.
After evaluating the firms' qualifications, the firms' interview presentations, and the firms' fee proposals, staff
recommends that the design consultant contract for this project be awarded to Rossetti Architects, Inc. based
on their combination of qualifications and fee proposal being the most favorable for the City.
Rossetti Architects, Inc. included the following local design firms in their project team:
Ordiz-Melby Architects and
Mclntosh and Associates.
ADR PW Design Section
June 18, 2002, 5:06pm
G:\GROUPDAT~ADMINRPT~2002~Jun 26~Aquatic Center Ice Center Design Consultant Agreement,wpd
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
TO:
FROM:
DATE:
Honorable Mayor and City Council
Development Services - Planning
June 12, 2002
AGENDA SECTION: Consent
ITEM: 8.q.
APPROVED
DEPARTMENTH~~/~ .~
CITY A'I'I'O R N E~/~/_~ _/--~
ClTY MANAGER
SUBJECT: General Plan AmendmentJZone Chanae #02-0193. (Ward 7)
Agreement with Panama/99 Properties LLC, $116,000.00 for preparation of an Environmental
Impact Report (EIR).
Appropriate $116,000 developer's contribution to the Development Services Operating Budget
in the General Fund.
Agreement with RBF Consulting, $89,335 to prepare an Environmental Impact Report (EIR)
for General Plan Amendment/Zone Change #02-0193, located on the northeast corner of
Panama Lane and Highway 99.
RECOMMENDATION:
Approve agreements and appropriation.
BACKGROUND:
The proposal is located on the northeast corner of Panama Lane and Highway 99 and is 37.52 acres
in size. The applicant proposes to develop a mixed-use commercial shopping development. In order
to process the General Plan Amendment and Zone Change applications, it is necessary to prepare
an Environmental Impact Report (EIR).
Applicant - City Agreement:
This agreement sets forth the role and financial responsibility of PanamaJ99 Properties LLC, the
applicant, and the City of Bakersfield regarding the preparation of an EIR for General Plan
Amendment/Zone Change #02-0193.
This agreement acknowledges that Panama/99 Properties LLC will pay all costs associated with the
preparation and completion of the EIR. The total cost is $116,000.00 which consists of $89,335.00
for consultant services and $26,800.00 to reimburse the City for administrative costs.
June 18, 2002, 1:25pm
ADMINISTRATIVE REPORT Psge=
Consultant - City Agreement:
This agreement sets forth the scope of services for the preparation of an EIR for General Plan
Amendment/Zone Change #02-0193.
Project Description:
Panama J99 Properties LLC, has submitted and application for a general plan amendment to the Land
Use Element of the Metropolitan Bakersfield 2010 General Plan, and a concurrent zone change on
37.52 acres generally located on the northeast corner of Panama Lane and Highway 99. The
proposal seeks approval to develop a mixed-use commercial shopping center containing a total of
352,583 square feet of building area. The shopping center consists of two major buildings, a satellite
pad and gasoline fueling station.
The proposal has the potential for significant individual and cumulative impacts, which warrant
preparation of an EIR in accordance with CEQA Guidelines.
JE
(admin\jun\6-26-0193)
June 18, 2002, 1:25pm
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.r.
TO: Honorable Mayor and City Council AP.PROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 10, 2002 CITY ATTORNEY ~
CITY MANAGER
SUBJECT: On-call Construction Services:
Amendment No. 1 to Agreement No. 00-174 with T. W. Collins Associates, for On-call.
Inspection Services for Various Construction Projects.
Reject all Statements of Qualifications and proposals received for On-call
Construction Inspection Services for Public Works Projects, Fiscal Years 2002-03 &
2003-04.
RECOMMENDATION:
Staff recommends approval of amendment and rejection of all Statements of
Qualifications.
BACKGROUND: Throughout the year, the demand for Public Works construction inspection, both for
subdivisions and Capital Improvement Projects, exceeds Staff resources. Agreement No. 00-174 with T. W.
Collins Associates was approved by Council on June 28, 2000. This agreement was for T. W. Collins
Associates to provide construction inspection services for Public Works projects for the following two fiscal
years.
On May 29, 2002, Staff received Statements of Qualifications (SOQ's) from three firms for On-call
Construction Inspection Services for Public Works Projects for fiscal years 2002-03 and 2003-04. One of the
SOQ's was non-responsive since it was prepared for materials testing services, not construction inspection
services. Of the remaining two SOQ's, one individual's resume was listed in both SOQ's.
Staff recommends rejecting all SOQ's and re-advertising a request for qualifications for on-call inspection
services in the late fall 2002 or early winter 2003. It is anticipated more responses will be received at that time.
Agreement 00-174 with T. W. Collins Associates will expire on June 30, 2002. This amendment will extend
the agreement for six months and increase the hourly rate for inspection from $52.00 per hour to $65.00 per
hour. The revised rate reflects cost-of-living increases, inflation, and current market conditions since
Agreement 00-174 was executed.
June 17, 2002, 4:02pm
G:\GROUPDA'r~DMINRPT~2002~Jun 26~,rnnd 1 to Ag 00-174.wpd
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
CTION: Consent Calendar
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Stan Ford, Director of Recreation and Parks
June 18, 2002
DEPARTMENT HEAD~
CITY A'I'I'ORNEY
CITY MANAGER
Amendment to Agreement No. 01-139 Community Recreation Program Agreement by and
between the Bakersfield City School District and the City of Bakersfield.
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
On June 13, 2001, the City and the Bakersfield City School District entered into an agreement that provides
for the city's use of school facilities for summer programs in exchange for the district's use of the city's
swimming pools via the issuance of one-day, free pool passes.
Staff has determined that the original agreement should be amended in order to clarify the city's and district's
original intent. Section 1.1.1 of the Scope of Program does not clearly state that the pool passes provided
to the students are valid for only one day. Section 1.2.3 Use of Facilities, states that the city shall supply
personnel to supervise the facilities during the city's use. This program, like many city seasonal programs,
are staffed by employees of a temporary agency contracted by the city.
The amended agreement clarifies and corrects the original agreement.
SF:rj
June 18, 2002, 1:01pm
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 14, 2002
SUBJECT:
AGENDAITEM:8'tSECTION:c°nsentCalendar I
APPROVED
.DEPARTMENT HEAD~~
CITY ATTOR~EY~'/~~'
CITY MANAGER_(~"Z~
Three-year lease agreement with Century Building Associates, LLC for $95,700.00
annually for office space at 1600 Truxtun Avenue. (Ward 2) :
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND:
The M.I.S. division is responsible for technical support of all City computer systems. There are over
700 personal computers in all offices of city government as well as a central Midrange AS400 system
and 25 servers in the City Hall Computer Facility. In addition to the support of the networked
personal computers the City also has a centralized Geographic Information Systems division, Web
support team and Database Analysts which maintain and supports all city departments' G.I.S. needs.
In the past 10 years the MI.S. staff has grown from 8 employees to 27. The amount of space
currently allotted to the division in the basement of City Hall is 3,800 square feet. This space is
shared by 27 employees, computer facilities, storage for delivery and setup of new equipment as well
as hallways etc. There has been some expansion of offices in the basement of City Hall where all
employees currently are working, however the space for employees is much less than necessary for
the technical type of tasks being performed in the current office space. An example would be that
there are 7 people sharing a room that is 400 sq. feet where new computers are unboxed and set up
for installation and deployment to other departments. Another example would be a group of 4 Gl.S.
technicians that share a space of 224 square feet. These cramped quarters make it extremely
difficult for employees to concentrate on their work without interruptions that affect the entire group
and has an extremely negative effect on morale.
This proposed relocation would add approximately 5,000 usable square feet to the divisions space
and would provide office space for 12 (or roughly half) of the current staff as well as a training facility
and conference room. In this proposal, the G.I.S., Database Programming and Web functions would
be relocated thus providing the needed space for the Technical services section which would remain
in the basement of City Hall where the servers are located.
The terms of the lease are: 3 year primary term with 2 one-year extensions; the City will be leasing
approximately 5,500 rentable square feet on a full service basis with an annual rent of $95,700.00.
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.u.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 13, 2002
APPROVED
DEPARTMENT HEAD
CITY ATTORNEy
CITY MANAGER
Resurfacing Various Streets 2002 (Gosford Road from Union Pacific Railroad to White Lane
and White Lane from Saddle Drive to Old River Road; Wards 4 &6):
1) Accept bid to award contract to Bowman Asphalt Inc. ($841,662.02) for Resudacing
Various Streets 2002.
2) Appropriate $339,000 AB2928 State Funds to the Gas Tax Fund Capital Improvement
Budget and $9,000 Sewer Enterprise Fund balance to the Capital Improvement Budget.
RECOMMENDATION: Staff recommends acceptance of Iow bid, award of contract and approval of
appropriations.
BACKGROUND: This project consists of resurfacing Gosford Road with a 0.20' overlay of asphalt concrete
paving from Union Pacific Railroad to District Boulevard; reconstructing Gosford Road with a one foot depth
of asphalt concrete from District Boulevard to White Lane; and reconstructing eastbound lanes of White
Lane with a one foot depth of asphalt concrete from Saddle Drive to Old River at Gosford Road.
The original construction of Gosford Road from District Blvd. to White Lane and the eastbound lanes of
White Lane from Saddle Drive to Old River Road do not meet current standards and the structural
requirements for the existing traffic volumes. For this reason, the pavement has continued to fail. Past
resudacing projects on Gosford Road have extended the pavement life for a few years, but continue to fail
due to the underlying insufficient structural section. This project will provide the structural requirements
necessary for the roadway with a 1 foot full depth asphalt concrete section.
Additional appropriations are required to award this project.
Three acceptable bids were received on June 18, 2002 as follows:
Bowman Asphalt Inc. $841,662.02
3527 Brian Way
Bakersfield, CA 93308
Griffith Company
1898 South Union Avenue
Bakersfield, CA 93307
Granite Construction Company
585 W. Beach Street
Watsonville, CA 95077
$843,843.00
$1,136,454.40
NGF Public Works * Engineering
G:\GROUP DATV~,DMiN RPT',2002~Jun 26\Resurf_Vadous_Streets_2002.wpd
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.v.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 11, 2002
APPROVED
DEPARTMENT HEAD~~
CITY AI'FORNEY
CITY MANAGER
SUBJECT:
Approve bid to award contract to Valley Printers, not to exceed the 2002-03 budgeted amount
of $120,000, for three (3) issues of the activity brochure for Recreation and Parks.
RECOMMENDATION:
Staff recommends acceptance of bid and award of contract.
BACKGROUND: The Recreation and Parks brochure provides information to the public on activities,
special events, park locations and accessibility, etc. This award is for brochures to be produced for Fall 2002,
Spring 2003, and Summer 2003. Each production will include approximately 91,000 brochures, with 86,500
being mailed directly to all City residents. Invitations to bid were sent to nine (9) vendors. Four (4) bids were
received, as follows:
Valley Printers
16230 Filbert Street
Sylmar, CA 91342
in the amount of
$119,504.54
Sierra Printers, Incorporated
901 19th Street
Bakersfield, CA 93301
(City) in the amount of $137,467.69
BertCo Graphics
1855 Glendale Boulevard
Los Angeles, CA 90026
in the amount of
$146,354.00
Certified Ad Services
909 West Nielsen
Fresno, CA 93706
in the amount of
$205,049.41
P:~ADMIN',2.002 ADMIN\C02_0626A Recreation Brochure.wpd
GJK:DW:Ijm
June 12, 2002, 12:02pm
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
June 17, 2002
APPROVED
DEPARTMENT HEAD
CITY ATrORNEY.~.~
CITY MANAGER
Hazardous Materials Abatement and Painting at Fire Station 7 (Ward 5):
1. Accept bid to award contract for Base Bid, Additive Alternate "A", and Additive
Alternate "B" to Abateco in the amount of $37,940.00 for the project.
2. Appropriate $8,100 Capital Outlay Fund balance to the Fire Department's Capital
Improvement Budget.
RECOMMENDATION: Staff recommends acceptance of Iow Base Bid plus Additive Alternate "A" plus
Additive Alternate "B", award of contract, and approval of appropriation.
BACKGROUND: This project is budgeted in the Capital Improvement Program for the current fiscal year.
Currently, the City of Bakersfield Fire Department is upgrading and remodeling the existing fire stations
around the Bakersfield area. Fire Station 7 was constructed in the late 1960's and the acoustical plaster
material located on the ceiling throughout the station contains unacceptable levels of asbestos. The base
bid portion of this project is the removal of equipment, asbestos abatement, drywall repair, painting, and
reinstallation of alt equipment in the Mechanical Equipment Room. Additive Alternate "A" consists of asbestos
abatement in the Captain's Office, Dining Room, Squad Room, and Watch Office. Additive Alternate "B"
consists of asbestos abatement in the Dormitory.
This project was budgeted in the 2001-2002 fiscal year Capital Improvement Program. The Engineer's
Estimate for the Base Bid plus Additive Alternate "A" plus Additive Alternate "B" is $30,000.00. An additional
appropriation is necessary to award the additives.
One (1) acceptable bid was received on Monday, June 10, 2002, as listed below:
Abateco Base Bid $15,440.00
850 Petrol Road Additive Alternate "A" $ 9,750.00
Bakersfield, CA 93308 Additive Alternate "B" $12,750.00
(City) Project Total $ 37,940.00
jcu
June 17, 2002, 3:25pm
G:\G ROUPDAT~DMIN R PT~.002~Jun 26~AdminReporl_FireSta7Asb.wpd
ADMINISTRATIVE
REPORT.
MEETING DATE: June 26, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.x.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 14, 2002
APPROVED
DEPARTMENT HEAD.~~
CITY ATrORNEY ~ ~"~
CiTY MANAGER<'~
Approve bids to award annual contracts to Jaco Oil dba Wholesale Fuels, Incorporated, not
to exceed $57,000, and Grapevine Oil, not to exceed $10,000, for lubricating products.
RECOMMENDATION: Staff recommends acceptance of bids and award of contracts.
BACKGROUND: These contracts are for oil and lubricating products used on City equipment. Invitations
to bid were sent to six (6) vendors. Five (5) bids were received. Departments estimate quantities and types
of supplies that may be required for the contract year. The unit prices of the five (5) bidders were compared
to determine the Iow bidders.
p:',ADMli',I~2002 ADMIN',CO2_0626G Annual Contract Lubricating Products.wpd
GJK:DW:Ijrn
June 14. 2002, 8:53am
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002 AGENDA SECTION: Con~ent Calendar
ITEM: 8..y.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 14, 2002
APPROVED
DEPARTMENT H EAD/~
CITY ATTO R I~'EY,.~_.~~'-
CITY MANAGER ~ ·
Approve bid to award annual contract to Jim Alfter Cement Contractor, not to exceed the
budgeted amount of $625,500, for concrete repairs within the City.
RECOMMENDATION:
Staff recommends acceptance of bid and award of contract.
BACKGROUND: This contract provides for concrete repairs on curbs, gutters, sidewalks, etc. throughout
the City. Departments estimate quantities and types of supplies and repair that may be required for the
upcoming year. Invitations to bid were sent to seventeen (17) vendors and advertised in the newspaper. One
(1) bid, from the current contract holder, was received.
P:~ADMIN',2002 ADMIN~CO2_0626E Annual Contract Concrete Construction.wpd
GJK:DW:Ijm
June 14, 2002, 8:39am
ADMINISTRATIVE REPORT
MEETING DATE: June 26, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.zo.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko,'Finance Director
June 13, 2002
APPROVED
DEPARTMENT HEA~
ClTY ATTORN~Y._~''~'
ClTY MANAGER ~
SUBJECT:
Accept bid from GovConnection, Incorporated, $47,619.00, for 100 Panasonic vehicle mount
port replicators and power supplies for the Police Mobile Data Computer System.
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND.:
follows:
Invitations to bid were sent to fourteen (14) vendors. Five (5) bids were received, as
GovConnection, Incorporated
706 Milford Road
Merrimack, NH 03054
in the amount of -
$47,619.00
ASAP Software
777 Campus Commons Road
Sacramento, CA 95825
in the amount of
$48,065.71
Global Computer Supplies'
6910 State Route 36
Fletcher, OH 45326
in the amount of
$48,!96.01
Computer Deductions, Incorporated
1348 East Wilshire Avenue
Santa Aha, CA 92705
in the amount of
$50,883.69
Motorola
4644 Parkridge Road
Sacramento, CA 95822
in the amount of
$55,589.82
P:~ADMIN~2002 ADMIN~C02_0626D Panasonic Vehicle Mount Port Replicators.wpd
GJK:DW:Ijm
June 13, 2002, 4:08pm
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
IAGENDa, SECTION: Consent Calendar
ITEM: u. aa.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 13, 2002
APPROVED
DEPARTMENT HEAD~
CITY ATrORI~Y~
SUBJECT:
Accept bid from Expanets of California, Incorporated, $28,676.00, for Cisco 7200 Router and
accessories for Management Information Services.
RECOMMENDATION:
Staff recommends acceptance of bid.
BACKGROUND: Invitations to bid were sent to six (6) vendors. Five (5) bids were received, as follows:
Expanets of California, Incorporated
200 New Stine Road, Suite 133
Bakersfield, CA 93309
(City) in the amount of $28,676.00
SBC Pacific Bell
4540 California Avenue #401
Bakersfield, CA 93309
(City) in the amount of $28,739.78
ARRC Technology
3801 Buck Owens Boulevard
Bakersfield, CA 93308
(City) in the amount of $29,185.94
Network Catalyst
6633 Telephone Road #125
Ventura, CA 93303
in the amount of
$30,343.17
Carney's
2001 Westwind Drive
Bakersfield, CA 93301
(City) in the amount of $35,016.05
P:~ADMIN~2002 ADMIN\C02_0612C Cisco 7200 Router.wpd
GJK:DW:Ijm
June 13, 2002, 10:22am
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
IAGENDA SECTION: Consent Calendar
ITEM: 8.bb.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 14, 2002
APPROVED
DEPARTMENT HEAD~:~
CITY A'Fi'O RN~Y:~
ClTY MANAGER ?
SUBJECT:
Accept bid from Gibbs International Trucks, $220,688.33, for two (2) 55 foot Insulated Aerial
Trucks for the Parks Department. (replacement)
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Invitations to bid were sent to six (6) vendors. Three (3) bids were received, as follows.
The Iow bidder was determined by taking into account the 1% sales tax advantage for sales within the city
limits.
Gibbs International Trucks
3525 Buck Owens Boulevard
Bakersfield, CA 93308
(City) in the amount of $220,688.33
with 1% sales tax advantage $218,630.63
Pacific Utility Equipment
1326 East Francis Street
Ontario, CA 91761
in the amount of
$219,219.00
Altec Industries, Incorporated
325 Industrial Way
Dixon, CA 95620
the amount of
$229,811.01
P:~ADMIN~002 ADMIN~C02_0626F Insulated Aedal Trucks.wpd
GJK:DW:Ijm
June 14, 2002, 8:37am
ADMINISTRATIVE REPORT
I MEETING DATE: June 26, 2002 J AGENDA SECTION: Consent Calendar
I
ITEM: 8.cc.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Donna L. Kunz, Economic Development Director
June 13, 2002
APPROVED
DEPARTMENT HEAD ~.._~
CITY ATTORNEY
CITY MANAGER
Appropriate $44,148 prior year HOME entitlement to the Community Development
operating budget within the HOME Program Fund. (VVARDS All)
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
Over the past several months, staff has completed a reconciliation of various HUD programs and related
prior year budget appropriations. As a result of this reconciliation, it was determined that $21,148 of
available Community Housing Development Organization (CHDO) entitlement funds from fiscal year 1998-
99 were not correctly appropriated in addition to $23,000 in Single Family Rehabilitation Program funds.
These transactions totaling $44,148 necessitate Council approval for appropriations from prior year HOME
entitlements and budget transfer to the Community Development operating budget.
S:~Admins\HOM EAppropriations0203.doc
6/13/2002 8:12 AM
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
AGENDA SECTION: Consent Calendar
ITEM: 8.dd.
TO:
FROM:
DATE
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 14, 2002
APPROVED
DEPARTMENT HEA~
ClTY ATTO R~.~~
CITY MANAGER
SUBJECT: Transfer and appropriate $300,000 from the Capital Outlay Fund Capital Improvement Budget to
the Recreation Facility Fund Capital Improvement Budget for Ice Facility/Aquatic Center
design cost.
RECOMMENDATION: Staff recommends transfer and appropriation of funds.
BACKGROUND: In 1999-00 the City Council set aside $300,000 for an ice Rink. The 2002-03
proposed budget includes an Ice Facility in the Recreation Facility Fund. This Transfer will consolidate
the budgeted resources appropriated for the project,
S:\KIMG\FORMS & LABLES\ADMIN-TRANAPPRPRECFAC.DOC
klg
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002 AGENDA SECTION: Consent Calendar
ITEM: 8.8e
TO:
FROM:
DATE
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 18, 2002
APPROVED
DEPARTMENT HE~
CITY MANAGER ·
SUBJECT: Southwest Fire/Police Facility Funding:
1. Appropriate and transfer $125,000 savings.from the Fire Department General Fund
Operating Budget to the Capital Outlay Fund Capital Improvement Budget.
2. Transfer and appropriate $144,000 Council Contingency to the Capital Outlay Fund
Capital Improvement Budget.
3. Appropriate $311,000 Park Improvement Fees/Park In-Lieu Fees to the Park Improvement
Fund Capital Improvement Budget.
4. Appropriate $60,000 Fire Systems Trust to the Capital Outlay Fund Capital Improvement
Budget.
RECOMMENDATION: Staff recommends appropriation and transferofvarious sources to the Southwest
Fire/Police Facility Project.
BACKGROUND: Construction of an additional Fire Station (#15) in the Southwest was originally
estimated in 1997-98 to cost $1.2 million. This amount was later revised to $1.5 million and this estimate
was increased to $2.5 million last fiscal year. A Police Substation with an original estimate of $600,000
was increased to $800,000 last fiscal year. The location and scope of this project have changed over a
few years. Currently the proposed project consists of a Fire Station and Police Substation with a
Community Room in a park like setting. The revised estimated design/construction cost is anticipated to
exceed $4.3 million leaving a funding gap of $1,015,000. Staff proposes to close this gap with $640,000
by this action and $375,000 from anticipated Fire/Police savings in the 2002-03 fiscal year to be brought
for City Council consideration at a later time when the project budget has been finalized.
S:\KIMG\FORMS & LABLES~ADMIN-SWFIREPOLICEFACFUNDING.DOC
Idg
ADMINISTRATIVE REPORT
I MEETING DATE: June 26, 2002 I AGENDA SECTION: Consent Calendar
I
ITEM: 8.ff.
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD ~
DATE: June 20, 2002 CITY ATTORNEY ~
CITY MANAGER ~-'7
SUBJECT:
Approval of Community Development Block Grant (CDBG) Action Plan, Amendment NO: 10
(FY 98/99), Amendment No. 9 (FY 99/00), Amendment No. 5 (FY 00/01), and Amendment
No. 4 (FY 01/02).
1. Transfer $100,000 CDBG Contingency to the Martin Luther King Jr. Pool Rehabilitation
within the Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
In compliance with HUD regulations, any significant change or addition to the approved CDBG program or
project must undergo an amendment process which includes obtaining citizen views and comment on the
proposed change. The proposed amendments affect CDBG program funds. The amendments are
needed to better reflect the program and budget needs for key department initiatives for the current year.
The proposed amendments will reallocate program savings totaling $100,000 from various projects funded
in FY 98/99, FY 99/00, FY 00/01, and FY 01/02 to the following CDBG eligible projects:
Martin Luther Kinq Jr. Park - Swirnminq Pool Rehabilitation Replacement of pool mechanical and
filtration pumping systems located at 1001 Owens Street. (VVARD 1)
FY 98/99 (1) project saving
FY 99/00 (1) project saving
FY 00/01 (18) projects savings
Total Available for Reallocation
$6,172
$5,395
$88,433
$100,000
The funds from this amendment added to the $300,000 proposed from the Section 108 application
approved by City Council June 12, 2002, and $70,400 included as part of the CDBG FY 2002/03
Action Plan will allow the pool at MLK Park to be completely rehabilitated to meet health and safety
compliance.
A public notice was published May 19, 2002 to begin the 30-day public comment period for this
amendment, to date no public comments have been received.
S:lAdmins~action plan amend,doc
6/20/2002 2:53 PM
ADMINISTRATIVE
REPORT
I MEETING DATE: June 26, 2002 I AGENDA SECTION:
I
I
ITEM: 8.gg~
Consent Calendar
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 18, 2002
APPROVED
DEPARTMENT HEAD
CITY ATFORNEY ~
CITY MANAGER ~.,~
Miscellaneous Appropriations/Transfers (Ward 3):
Appropriate $13,568 Transportation Development Act Article 3 Funds to the
Pedestrian/Bikeway Fund Capital Improvement Budget for the Northeast
Bike Path Project.
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND: This administrative report recommends appropriation of remaining Transportation
Development Act (TDA) Article 3 funds, which have been earmarked for the Northeast Bikepath Project.
The amount recommended for appropriation will increase the total TDA funding for this project to match
KernCOG's allocation for this project.
GL:gl
G:~G ROU PDAT~ADMIN Rp'i~002~J un 26~NE Bilmpath. TDA AJk3C.WT)d
ADMINISTRATIV. E REPORT
MEETING DATE: June 26, 2002 AGENDA SECTION: Consent
ITEM: 8.hh.
TO: Honorable Mayor and City Council APPROVED
FROM: Alan Christensen, Assistant City Manager DEPARTMENT HEAD ~
DATE: June 14, 2002 CITY ATI'ORNEY ~
CiTY MANAGER ~ _
SUBJECT:
Report on Dedication and Ribbon Cuffing Ceremony for Historical Documents Project.
RECOMMENDATION:
Council's determination.
BACKGROUND:
The Historical Document Citizens Committee has decided to set the dedication and ribbon cuffing ceremony
for the project at 7 p.m. on July 30, 2002 at City Hall. The committee had originally wanted to have the
dedication ceremony on July 4, 2002, but that timeline is not achievable so it has been delayed.
The Citizen's Committee is in the midst of their fund-raising efforts. Work on the project will begin in the next
few weeks. Mike Miller, Chairman of the Committee, is coordinating their efforts with City staff to ensure a
quality project.
S:~AC~drnins~2announce dedication for his~3rical documents
6/18/2002 12:29 PM
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Public Hearings
ITEM: 9.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
June 12, 2002
DEPARTMENT HEA~
CITY A'I'I'O R N E~_~_.~_
CITY MANAGER ~
An Ordinance Denying the Appeal by Rich/Matz Bakersfield LLC and Upholding the Decision
of the Planning Commission, Adopting a Negative Declaration and Amending Section
17.06.020 (Zone Map No. 103-22) of Title Seventeen of the Bakersfield Municipal Code by
Changing the Zoning from an R-3 (Limited Multiple Family Dwelling) Zone to PCD (Planned
Commemial Development) Zone on 7.5+ acres Generally Located on the Southeast Corner
of Mount Vernon Avenue and State Highway 178 to Allow a 67,300 Square Foot Commemial
Shopping Center (File # 02-0263). (Ward 3)
RECOMMENDATION:
Staff reconmmnds ¢o~-inua~.e ef -the appe~1 heam~j tam ~uly :3~,'Z002~ as * :~,,
requestedb5 the applicant.
BACKGROUND:
On May 16, 2002, the Planning Commission recommended approval of Zone Change #02-063 to allow
development of a commercial shopping center. Much of the discussion during the Commission's May
16~ meeting focused on internal cimulation. The primary issue was the internal road that connects
Mt. Vernon Avenue to Mall View Road. The developer proposed to provide 2 east bound lanes and
1 west bound lane. The Commission placed Condition Nos. 1-4 (Exhibit 'A") requiring 2 lanes in each
direction. The Commission voted 6-1 recommending approval of the project to the City Council.
Commissioner Tragish voted against adding the condition requiring additional lanes on the internal
road and stated that although there was a lot of discussion indicting it would be "nice" to have 4 lanes,
the expert testimony of the City's Traffic Engineer indicates three lanes will suffice.
The applicant states that the proposed shopping center would have little impact of the entry road. The
requirement to expand the road to 4 lanes would be costly and detrimental to the development of the
proposed market. Existing improvements, such as drainage structures, light poles and utilities, and
parking in front of the market would be impacted. Landscaping areas would be narrowed.
In accordance with Condition No. 1 of City Council Resolution No. 22-01 (GPA P01-0744), the
applicant is requesting approval of a PCD (Planned Commercial Development) zone to allow a
commercial shopping center. City Council approved GPA/ZC # P00-0744 in February 2001 allowing
a General Commercial land use designation on the project site and the adjacent Home Depot
property, which covered a total of 27.9 acres. C-2 (Commercial) zoning was approved for the 20.4
June 12, 2002, 1:48pm
ADMINISTRATIVE REPORT .age 2
acre Home Depot site, but the remaining 7.5 acres west of Home Depot is required to be developed
pursuant a PCD (Planned Commercial Development) zone,
The proposed zone change request consists of a change from an R-3 (Limited Multiple Family
Dwelling) zone to a PCD (Planned Commemial Development) zone to allow development of a 67,300
square foot commercial shopping center on 7.5 acres. Proposed uses include a grocery market and
4 satellite pads for restaurants.
A condition of related GPA P01-0744 limited the total square footage to 305,000 square feet of
building area for the entire 27 acre site that consisted of the Home Depot area and the area subject
to this PCD zone change (file #02-0263). The combined total of existing and proposed building area
square footage is 239,667 square feet, which is 65,333 less than the maximum 305,000 square feet
allowed.
The existing internal road connects Malt View Road on the east side of Home Depot to a signalized
intersection driveway on Mt. Vernon Avenue. Most of the street improvements along Mt. Vernon
Avenue have been completed with the Home Depot construction. The center will have reciprocal
parking and access with Home Depot.
The applicant requested the wall along the north boundary of the project adjacent the existing R-3
(Limited Multiple Family Dwelling) zone be waived. This R-3 zoned property is unlikely to be
developed as residential because an existing church site on a portion of the property and the location
and configuration of the property is limited in its ability to be developed as residential.
An 8-foot high masonry wall will be constructed along the property line separating the commercial site
and the apartments located on the south boundary in the unincorporated area of the County of Kern.
A 7-foot wide landscape strip with 24-inch box Canary Island Pine (evergreen) trees is also required.
There is a remnant stretch of right-of-way which once served as a frontage road paralleling Mount
Vernon Avenue that provided access to an existing church. As a condition of the approval for related
GPA #P00-0744, this frontage road would not be used for traffic. Access to the church is now
provided through the shopping center. The City retains the right-of-way for this frontage road to use
in the future for the redesign of the Hwy. 178 on-ramp from Mount Vernon. Until that on-ramp project
is ready for construction, it is recommended the developer install a 10-foot wide landscape strip (per
Landscape Ordinance standards) along the perimeter of the remnant right-of-way. This landscape
requirement would greatly enhance the aesthetics of the shopping center from Mount Vernon Avenue
(an arterial street) and reduce confusion of drivers seeing regular travel lanes on Mount Vernon
Avenue and a frontage road that is no longer in use. In addition to the specific landscape conditions
as shown in the conditions of approval, all landscaping shall be consistent with Zoning Ordinance
requirements.
No one spoke in opposition to the project during the Planning Commission's hearing. The Kern County
Planning Department submitted a letter (dated April 10, 2002) indicating they have no comment on
the project.
No further environmental documentation is necessary because all impacts were evaluated with the
initial study and negative declaration adopted on February 14, 2001 for G PA #00-0744 (CEQA section
15162). Applicable conditions and mitigation measures have been included in the conditions.
JE
(ad mJn\jun\6-26-0263)
June 12, 2002, 1:48pm
ADMINISTRATIVE
REPORT
MEETING DATE: June 26, 2002
I ITEM: 9.b.
AGENDA SECTION: Hearings
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 12, 2002
APPROVED
DEPARTMENT HEAD
C ATTOR.E
CITY MANAGER
Resolution ordering the vacation of 5"` Street from "R" Street to west of the Kern Island Canal.
(Ward 1 ).
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: The City Economic and Community Development Department on behalf of the Bakersfield
Senior Center, Inc. is requesting vacation of the remaining portion of 5"' Street between "R"Street and the
Kern Island Canal. The Bakersfield Senior Center, Inc., their successors and assigns are the official applicant
for this request. Community Development is assisting the Senior Center in the acquisition of property on the
north side of 5~h Street for the development of an 80 unit senior housing project. The vacated portion of 5"`
Street is incorporated in the proposed 2.77 acre site for the project. The land acquisition is projected for
completion by June, 2002.
The City Fire, Police, Public Works, and Development Services Departments have been notified and none
have posted any objection to the vacation.
All utility companies serving the general area have been notified by mail and none have objected as long as
adequate easements are provided for existing facilities. Both P.G.&E. And California Water Service Company
have underground facilities located in the vacating area that may require relocation by the applicant to develop
the project site.
The city planning commission at its regular meeting of April 19, 200'1 did find pursuant to Government Code
65402 that the proposed acquisition of the 2.77 acre site and the vacation of the adjacent portion of 5"` Street
are consistent with the Bakersfield 2010 General Plan.
On May $, 2002, Council adopted Resolution of Intention No. 1275 declaring its intention to order the vacation
of 5"` Street from "R" Street to west of the Kern Island Canal.
This hearing has been duly advertised and posted on site as required by law.
ds
June 12.2002, 11:30am
G:\GROUPDAT~ADMINRPT~2002~Jun 26\Res Admin Vacate 5th St.wpd
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Public Hearings
ITEM: 9.c.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
June 12, 2002
DEPARTMENT HEA~
CITY A'I-FORNE~ Y.~
CITY MANAGER
A request to change the zoning from A (Agriculture) to PCD (Planned Commercial
Development) zone on 10.66 acres at the southwest corner of White Lane and Saddle Drive
to allow a mini-storage facility containing approximately 214,000 square feet in 31 buildings
and a caretaker's residential unit (ZC 02-0169). (Ward 5)
RECOMMENDATION:
Staff recommends first reading of the ordinance.
BACKGROUND:
On May 16, 2002, the Planning Commission adopted Resolution No.46-02 recommending adoption
of the ordinance approving Zone Change No. 02-0169. Jim Marino, representing Derrel's Mini-
Storage, Inc. (property owner), has applied to change the zoning on 10.66 acres from A (Agriculture)
to PCD (Planned Commemial Development). The proposal is to allow a mini-storage facility with a
caretakers' residential unit/office.
The General Plan designation of the site is GC (General Commercial), which permits a wide variety
of retail and service facilities. The mini-storage facility is consistent with the General Plan designation
of the site.
Mini-storage facilities are listed as conditional within C-2 and less restrictive zones, therefore, in
accordance with BMC Section 17.54.020 B.1., this proposed mini-storage facility was approved by the
Planning Commission as a Planned Commercial Development and a conditional use. As a conditional
use, the rights granted are subject to review and revocation if the use and/or activity are found to be
in violation of the conditions of approval
The mini-storage buildings are proposed to have earth-toned colored stucco exteriors. The entire
perimeter of the facility will be enclosed within formed walls with stucco finishes. Landscaping exists
along White Lane and Saddle Drive which is currently being maintained by the City Recreation and
Parks Department. The applicant proposes to improve the site with a water fountain and extensive
new landscaping along White Lane and Saddle Drive (approximately 20 feet in width on both streets)
and has indicated that where feasible, the existing trees will be incorporated into the landscape design
of the site.
June 12, 2002, 1:48pm
ADMINISTRATIVE REPORT
The Planning Commission, after consideration of the concerns of neighboring residents and
information provided by staff, approved access to the mini-storage facility on Saddle Drive, but
conditioned the project to require that traffic from the mini-storage would not be capable of turning left
into the residential subdivision, and required that the developer replace existing Tevis Ranch signs
with new signs located at the southwest corner of White Lane and Saddle Drive.
Conditions of approval for the project include recommendations that require providing parking within
the interior of the facility during auctions, require that retention of existing trees be made a pdority of
the project, prohibit outdoor exterior audio equipment and require Planning Director approval of a
lighting plan for the project.
Several people from the adjacent neighborhood spoke in opposition to this proposal. The primary
concern of those voicing opposition was the entrance on Saddle Drive. Due to the extreme Iowtraffic
volume created by the proposed use, the Planning Commission allowed the requested access to
Saddle Drive, but limited turning movements as described above. The Traffic Engineer's opinion is
that an entrance/exit could be installed along the White Lane frontage of the parcel. Councilman
Hanson requested a hearing to give more consideration to the approval of the mini-storage.
LD:
(adm in,jun\6-12-0169)
June 19, 2002, 9:07am
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Hearings
ITEM: 9.(I.
TO:
FROM:
DATE:
Honorable Mayor and City Council
John W. Stinson, Assistant City Manager
Jane 18, 2002
APPROVE~D
DEPARTMENT HEAD
ClTY ATFORNE~
ClTY MANAGER
SUBJECT: Amendment No. 1 to Resolution 73-02 Adopting Fees Pursuant to the Cost Recovery
System. .
RECOMMENDATION:
Budget and Finance Committee recommends adoption of the Resolution.
BACKGROUND:
State law requires new fees and charges, as well as increases in existing fees and charges, be
adopted by ordinance or resolution following a public hearing. The City's procedure is provided for
in Chapter 3.70 of the Bakersfield Municipal Code.
Resolution 73-02 adopting fees pursuant to the cost recovery system was approved on May 8, 2002.
On May 16, 2002 the Budget and Finance Committee met to further review the new and revised fees
they previously deferred action on. The Committee directed staff to place the proposed fees listed
below on the Council Agenda of June 26, 2002 for the purpose of the Council receiving public input
regarding the proposed fees as required by State law, and pending public comment recommended
that Council consider adoption of the fees by resolution.
New Fees
B-23 Fire Suppression - Permit Processing - Fire Prevention Oversight $ 85.00
This fee is proposed to be charged when contractors or engineering companies request a special
review or design advise prior to the permitting process. This type of review is covered if a permit has
been issued, however, staff is frequently requested to review plans prior to permit issuance and then
the plans are altered before submission. The fee recovers the cost of this service review provided
by staff
B-26 Minor Land Division Review - Owner Initiated Parcel Merger $890.00
This fee is proposed by Public Works for an owner initiated parcel merger. A property owner can
apply to merge contiguous parcels under common ownership without reverting to acreage. This fee
June 18, 2002, 9:59am
ADMINISTRATIVE REPORT
Page2
is for the cost incurred by staff to review the application request, prepare the environmental
determination, notice of decision and recording a certificate of merger. This fee was recommended
by the Development Streamlining Task Force. Pdor to the adoption of the ordinance for Lot Mergers,
the developers had to use the Pamel Map or Parcel Map Waiver process to merge lots. The Lot
Merger process is much faster and is equivalent to the Lot Line Adjustmerit process. The fee for this
process is equivalent to the current fee charged for a lot line adjustment.
D-61 Business Regulation. Public Convenience And/Or Necessity Approval $300.00
This fee is proposed by the City Manager's Office to recover the City's cost of processing the alcohol
license application. The State of California has passed legislation requiring in certain cimumstances
the person seeking the Alcoholic Beverage Control license must have a statement from the local
governing agency indicating the issuance of the license meets with the community's public
convenience and or necessity. The City developed a process to accommodate this new legislation
while absorbing the costs involved in the process at no cost to the applicant. However, this service
is very specific to the individual wishing to obtain the approval and requires the involvement of
several departments, 'including police background searches on applicants and related reporting
district reports.
Revised Fee
B-34 Concurrent Applications - Maps $7,000.00
Development Services is proposing to increase this fee from $4,166 per application to $7,000 per
application. A Concurrent Application represents a blended process that includes both a general plan
amendment and a zone change. This increase is requested because of the increased staff time
required to work on complex general plan amendments and zone changes which continually require
more project analysis and management involvement. The fee for a typical zone change is $2,537
or $3,045 for a PCD/PUD zone change and a general plan amendment is $4,060. If combined, the
cost of these services would be either $6,597 or $7,105 depending on the nature of the zone
change. The Concurrent Application fee is presently set at $4,166 which does not adequately
recover the costs to process the application which averages $7,653. Staff is proposing to move
toward full recovery for this fee.
The Budget and Finance Committee directed staff to meet with the Building Industry Association
representatives and work on a tiered fee structure for this fee. City staff has met with the Building
Industry Association representatives and they have indicated they are supportive of the proposed
changes to the fee.
Technical Correction Existing Fe~,
C-56 Hearings and Appeals
Appeal (Other Than Planning) (No Charge For Permit Suspension/Revocation Appeal)
This item involves technical clean up language which the City Attorney previously discussed with the
City Council to clarify that the City legally may not charge for an appeal of a permit suspension and
or revocation.
Development Services fees require a sixty (60) day waiting period and shall become effective on
September 1, 2002. All other fees are proposed to increase or decrease beginning July 15, 2002.
June 18, 2002, 9:$9am
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: Reports
ITEM: ].0.a.
TO:
FROM:
DATE:
SUBJECT:
/
Honorable Mayor and City Council
Carroll Hayden, Human Resources Manager
June 18, 2002
APPROVED
DEPARTMENT HEAD ~
CITY ATrORNEY ~
CITY MANAGER
Personnel Committee Report Number 1-02 regarding Secretary II Reclassification' to
Administrative Assistant I
RECOMMENDATION:
Staff recommends council determination.
BACKGROUND:
A classification study was completed on the position of Secretary Il in the Mayor's office. This study was
referred to the Personnel Committee. The classification audit report written by staff is attached.
The Personnel Committee recommended that the reclassification be approved. In their review, they focused
on the duties performed by this position which are outside of the scope of the Secretary II classification such
as speech writing, self-initiated project research, composition of non-routine and varied correspondence,
promotion of positive public relations for the Mayor's Office, sensitivity and confidentiality of assignments,
frequency and complexity of difficult assignments, coordination of the Mayor's committees, etc. In addition,
consideration was given to the historical precedent that the position has been classified at the Administrative
Assistant level under previous mayors.
ADMINISTRATIVE
REPORT
IMEETING DATE: June 26, 2002
AGENDA SECTION: New Business
ITEM: 12.a.
TO:
FROM:
DATE
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 18, 2002
APPROVED
DEPARTMENT HE~
CITY ATrORNEY_~
ClTY MANAGER
SUBJECT: Road Rehabilitation Loan Program - Phase ! of E[
1 .) Resolution authorizing a $2,000,000 interfund loan from the Wastewater Enterprise Fund
to the Gas Tax Fund for mad rehabilitation.
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: City staff proposes to use the proceeds from an initial $2 million interfund loan from
the Wastewater Enterprise Fund to the Gas Tax Fund to accelerate the road rehabilitation schedule
between July and October 2002. These monies would be in addition to Gas Tax revenues budgeted for
rehabilitation. The advantage is that rehabilitation now at $.080+ per square foot may avoid the cost of
reconstruction at $4.00+ per square foot if certain roads were allowed to deteriorate further.
Two additional loan authorizations may be brought to the City Council for consideration if the California
Transportation CommissiOn (CTC) does not approve the City's request to reallocate right-of-way monies
to rehabilitation.
Staff proposes the loan be amortized over four years at 4% ($550,000 per year) from any eligible source
including Transient Occupancy Taxes (TOT).
Attached is a (;:opy of the City Manager's June 7, 2002 Road Repairs Memo to the Mayor and City Council
outlining this proposal.
$:\KIMG\FORMS & LABLES\ADMIN- WWINTERFUNDLOAN.DOC
klg
IMEETING DATE:
ADMINISTRATIVE REPORT
June 26, 2002
I ITEM: 12.b.
AGENDA SECTION: New Business
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
John W, Stinson, Assistant City Manager
June 19, 2002
CITY A'rrORNEY ~
Fiscal Year 2002-03 Budget
1. Resolution Approving and Adopting the City of Bakersfield Operating and Capital
Improvement Budget as amended.
2. Resolution Approving and Adopting the Operating and Capital Improvement
Budgets for the Bakersfield Redevelopment Agency as amended.
3. Resolution Establishing the City of Bakersfield Appropriations Limit.
RECOMMENDATION:
Staff recommends adoption of the resolutions.
BACKGROUND:
Based on the input received at the budget workshops from Councilmembers as well as technical
changes arising from new information, staff is recommending several changes to the proposed
FY 2002-03 budget.
Staff Recommended Bud,qet Chanqea;
1) $6 million dollar loan for road repairs
The proposed $6 million loan from the Sewer Enterprise Fund would be implemented in
three phases ($2 million each phase) and approved by Council throughout FY 2002-03 as
needed depending on the city's success in obtaining road funding from other outside
sources This is consistent with Council goals and numerous comments made by
Councilmembers regarding the condition of our city streets and is a more cost effective
approach to street repairs.
ADMINISTRATIVE REPORT Page 2
2) Increased funding Fire Station #15 and Police Substation
This is to increase funding for Fire Station #15 / Police Substation project by the
$1,015,000 needed based on the current cost estimate of $4,374,000. This is made up
of:
FY 2001-02 Council Contingency
FY 2001-02 Fire Department Salary Savings
FY 2001-02 Park Improvement Fees
FY 2001-02 Fire Systems Trust
FY 2002-03 Fire Department Salary Savings
FY 2002-03 Police Salary Savings
$ 144,000
$ 125,000
$ 311,000
$ 60,000
$ 125,000
$ 250,000
$1,015,000
3) Museum of Art / Symphony
In keeping with recommendations of the Budget and Finance Committee, staff is also
including $25,000 for the Bakersfield Museum of Art funding request and an additional
$4,000 for the Bakersfield Symphony which will increase City funding of the Symphony to
$50,000 for FY 2002-03.
Charter Provision
Due to legal opinions regarding Charter language limiting the number of full-time support staff
within the Mayor's office, the proposed position for the Mayor's office has been returned to a
temporary position. This results in a budget reduction of $5,989. The Mayor has requested that
$2,000 in reimbursable expenses be removed from his budget as well.
Council requests - no appropriation necessary to complete
The following items address Council concerns utilizing existing funds and resources.
1) Include a Downtown Element in the General Plan. The Planning Department will
accomplish using existing staff.
2) Increase bulky item drop-off days from quarterly to bi-monthly. The Solid Waste Division
would implement these using existing budgeted funds, if County agrees to participate.
3) An additional Capital Improvement Project to increase the height of the Convention Center
sign which has become obstructed. Transfer $35,000 from the Convention Center seat
replacement project be used for this purpose which will leave a balance of $115,000 for seat
replacement.
4) Additional Engineer iV position for project oversight and technical design work associated
with the Westside Parkway project. Transfer $113,100 of ISTEA funds from the Westside
Parkway Capital Improvement project and use $20,600 within the Equipment Fund for a
vehicle for this position.
5) Landscaping on Lakeview Avenue. Staff is preparing cost estimates for such a project and
when the cost has been determined, it is recommended that Community Development Block
ADMINISTRATIVE
REPORT
Grant Funds that have been set aside for projects in southeast Bakersfield be reprogrammed
as required to accomplish the project.
Technical Chan,qes
Staff is including technical changes required to reflect the current figures and allocation of funds
as presented to the Council on June 12th for the proposed Baker Street Revitalization, Southeast
Special Community and Economic Development Projects, Ice Rink, Aquatic Center and
Swimming Pool renovation projects.
Elimination of Skate Board Park
Based on the current status of State budget deliberations, the City may potentially lose
approximately $100,000 of mandated cost reimbursement funds (SB90). Therefore, staff
recommends eliminating the funding of the Skate Board Park of $125,000 to offset this revenue
reduction.
Aquatic Center
Some Council members have expressed a desire for an Olympic pool and diving well, Alternates
that follow below could be considered for at least some of the money necessary for those
additions.
Items for which fundin,q is not recommended
These are additional items discussed by Council that are not recommended for funding at this
time. Should the city's financial picture change or should the Council desire, they may be
reconsidered, .
Funding of Phase II of the Street and Road Rehabilitation Plan
Additional funding for irrigation for the Parks Division
Providing movies in the North Bakersfield Recreation & Park District area
Providing an outdoor ice rink
Alternates for Council consideration
Should the Council want to fund other priorities, the following items were previously identified for
Council consideration in the event of state budget reductions:
Convention Center Seating
Haggin Oaks Playground Equipment
National League of Cities Conference
1% increase in Convention Bureau Contract
Stramler Park Playground Equipment
KEDC - Reduce allocation to $10,000
National League of Cities Membership
Kern County Assoc.of Cities Membership
$115,000
$185,900
$ 14,000
$ 58,000
$ 80,000
$ 50,000
$ 11,700
$ 400
ADMINISTRATIVE REPORT Page 2
Attached are the resolutions adopting the Fiscal Year 2002-03 City of Bakersfield and Bakersfield
Redevelopment Agency (BRDA) Operating and Capital Improvement Budgets inclusive of the
proposed adjustments. The total Budget is $341,920,158 with the Operating Budget totaling
$247,173,556, the Capital Improvement Program Budget totaling $88,001,515, the BRDA Operating
$6,745,087. Also, the resolution adopting the Fiscal Year 2002-03 ApproPriations Limit of
$163,438,013 Exhibit aA" and aB" are included.