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Home My WebLink About01/06/16 POLICE CIVIL SERVICE AGENDAti POSTED ON POLICE CIVIL SERVICE COMMISSION IS y3,p REGULAR MEETING by City Clerk's Ofiios %MAUI TIVE CONFERENCE ROOM, POLICE DEPARTMENT City of d;•,i 1, ',3,,LRK Agenda Bakersfield January 6, 2016 by 8:00 a.m. I. Call to Order II. Roll Call III. Approval of Minutes (See tab) Staff recommends motion to approve the minutes of the special meeting of 12/16/15. IV. Public Statements V. New Business (See tab) A. Election of Officers Staff Recommends Motion to Elect Officers: (2016) Michael Strong - Chairman Ken Vetter— Secretary Steve Anderson — Board Member B. Review of Special Orders: Appointments: Police Service Technician Raymond Hackleman, Position Change: Clerk Typist 11 Brenda De La Garza, Promotions: Senior Police Officer Santiago Baltazar, Sgt. Paul Bender, Detective Robert Pair, Detective John Billdt, Captain Rene Chow, Lieutenant Eric Lantz Resignations: Police Dispatcher Cheryl Dick, Retirement., Detective Vaughn Riddle, Sergeant Scott Thatcher, Detective Todd Dickson, Captain Hajir Nuriddin, Officer Annecito Damo, Transfers: Clerk Typist Tracye Sperling, Det. Nathan McCauley C. Certification of Police Dispatcher I Eligibility List, Examination #00875 (Open) (M. Mojica, H. R.) D. Nepotism Waiver Request for Police Dispatcher I Candidates (M. Mojica, H. R.) Page 1 of 2 V V VI. Commissioner Comments VII. Adjournment Staff recommends motion to adjourn meeting. Page 2 of 2 rw L POLICE CIVIL SERVICE COMMISSION SPECIAL MEETING C FPCFUSIVF� CONFERENCE ROOM, POLICE DEPARTMENT e. },..,. .. s !,... J. ERK CALL TO ORDER December 16, 2015 8:00 a.m. POSTED ON 1;D --A4-�- 1S by City Clerks Office City of Bekersileld by The meeting was called to order by Chairman, Steve Anderson at 8:00 a.m. II. ROLL CALL Commissioners Present: Administrative Staff Present: Public: III. APPROVAL OF MINUTES Steve Anderson, Chairman Mike Strong, Secretary Ken Vetter. Board Member Greg Williamson, Chief of Police Lyle Martin, Assistant Chief Martin Brian Clayton, Captain Scott McDonald, Captain Rene Chow, Lieutenant Jason Townsend, Lieutenant Dennis West, Lieutenant Eric Lantz, Sergeant Todd Dickson, Detective Richard Iger, Associate City Attorney Viridiana Gallardo -King, Associate City Attorney Christi Tenter, Human Resources Manager Anthony Gonzales, Human Resources Supervisor Caryn Claiborne, Human Resources Analyst Isabel Farmer, Human Resources Analyst Maria Mojica, Human Resources Analyst Shayla Woods - Collins, Human Resources Analyst Rosalie Molinar, Secretary Mr. Vetter made a motion to approve the minutes of the regular meeting of 11/4/15; seconded by Mr. Strong. The motion was carried unanimously. IV. PUBLIC STATEMENTS None. Page 1 of 5 V 0 V. NEW BUSINESS A. Review of Special Orders No comments. B. Nepotism Waiver Request from Detective Nicole Shihrer and Detective Nathan Anderberg Maria Mcjica submitted a nepotism waiver request from Detective Nicole Shihrer and Detective Nathan Anderberg. The nepotism ruling report was reviewed and recommended by Assistant Chief Lyle Martin. Mr. Strong made a motion to approve the nepotism waiver, seconded by Mr. Vetter. The motion was carried unanimously. C. Certification of Police Trainee Eligibility List, Examination #00862 (Open) Shayla Woods - Collins submitted an eligibility list of thirty seven candidates for certification with nine ties. Human Resources thanked the police training staff for their professional assistance with the recruitment process and throughout the examination. Anthony Gonzales thanked the Commissioners for holding the special meeting to certify the Police Trainee Eligibility List. Mr. Strong made a motion to certify the Police Trainee Eligibility List, Examination #00862, seconded by Mr. Vetter. The motion was carried unanimously. D. Nepotism Waiver Request for Police Trainee Candidate(s) Shayla Woods - Collins submitted a nepotism waiver requests for Police Trainee Candidates Miguel Contreras, Heather Cox, Aldair Duenas, Breanna Foley, Kaitlynn Lerma, Christina Perkins and Mark Samonte. Nepotism Ruling Reports were reviewed and recommended by Assistant Chief Lyle Martin. Mr. Vetter made a motion to approve the nepotism waiver requests for the seven police trainee candidates, seconded by Mr. Strong. The motion was carried unanimously. E. Certification of Police Lieutenant Eligibility List, Examination #00869 (Promotional) Page 2 of 5 41) 0 Caryn Claiborne submitted an eligibility list of six candidates to the Commission for certification. Human Resources thanked the police department staff for their assistance throughout the recruitment. Mr. Vetter made a motion to certify the Police Lieutenant Eligibility List, Examination #00869, seconded by Mr. Strong. The motion was carried unanimously. Promotional Exams (Sworn Personnel) Per the request of the Commission, Human Resources Manager Christi Tenter gave an overview presentation of the promotional examination process including the notification of exam results and the numeric scoring of the oral examination. Tenter advised the Commission that a committee was formed and a series of meetings were held. The committee consisted of Assistant Chief Lyle Martin, Detective Todd Dickson, HR Manager Christi Tenter, HR Supervisor Anthony Gonzales, Officer Ramon Chavez and Detective Jeff Watts. In the meeting process, administrative opportunities were identified by the committee to be put in place immediately which will help to build transparency and eliminate some of the subjectivity that is perceived by sworn personnel applicants participating in promotional examinations. For future examinations, applicants will receive notification after each exam segment which will include their score from that exam segment. Applicants completing the oral examination will receive their oral examination score and their overall total cumulative score which is the weighted oral and written score. The committee recommends at the certification of an eligible list that the range of scores for those placed on the eligible list be announced to the Commission. Since the next promotional recruitment is not anticipated for several months, the committee will have time to implement the new procedures. Tenter explained POST has a comprehensive guide with recommendations on how oral appraisal exams should be processed which was used as a reference point. POST recommends assessing candidates in several key factors or rating dimensions such as communication skills, technical skills, leadership, problem solving, etc. Interview questions will be developed to assess and score candidates in each rating dimension. In the last sergeant's promotional examination, individual ratings or scoring were not provided by dimension. In the future, raters will score by dimension and this will allow the chief or designee to provide feedback to the applicant per request. The committee proposes to rate by dimension and to streamline and clearly define the rating scale. The dimensions will vary depending on Page 3 of 5 V 0 the job title and the raters will not know what the actual weight assigned for each dimension. In addition, Tenter expressed that meaningful comments will continue to be encouraged by the rater on the rating forms for below or above ratings so it can be clearly noted so it can be communicated back if feedback is sought. Anthony Gonzales advised as part of the new training process for the raters the raters will be encouraged to make comments on each dimension so feedback can be provided. Tenter advised the committee proposes an appropriate rater training program to eliminate drastic differences in scoring and to be informed of what the organization is looking for. The committee will make initial changes and will assess the feedback and will have ongoing committee meetings. The committee was in agreement with the report with room for further discussion. Mr. Vetter asked about the selection of the oral board raters. Richard Iger explained when the announcement is made the Commission may make a recommendation however; the Commission should not recommend a particular person due to the appeal process. The Commission may recommend appointing a certain position such as an outside sergeant, but not a specific person. Mr. Anderson asked the Commissioners if they had any additional comments or needed further explanation of the oral board panels. There were no further requests. Tenter advised the notification process providing the score will be immediate effective at the next recruitment process. The addition of the ratings of the candidates on the eligible list will commence with the next examination process. The committee will reconvene in January 2016 and develop a training process. The committee anticipates providing a draft in January and concluding the process by late February or early March. The committee will then meet quarterly, if necessary, for any discussion items. Mr. Vetter expressed his appreciation to everyone involved in this process. Mr. Anderson also expressed his appreciation for the time and effort that went into this report and presentation. He also mentioned his concerns in the perception and fairness of the promotional examination process Page 4 of 5 V V VI. COMMISSIONER COMMENTS Mr. Strong stated he was very impressed with the committee and the presentation. Mr. Anderson advised this was his last meeting as chairman and thanked everyone for all the support and help throughout the year. Mr. Anderson advised he was reappointed for another three year term and looks forward to serving on the commission. VII. ADJOURNMENT There being no further business, the meeting was adjourned at 9:00 a.m. Page 5 of 5