HomeMy WebLinkAbout06/03/15 CC AGENDA HIGHLIGHTSAGENDA HIGHLIGHTS
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� June 3, 2015 COUNCIL MEETING
REGULAR MEETING - 3:30 p.m.
NOTE: A separate meeting will be called to order at 3:30 p.m., followed by Public Statements
that will encourage comments pertaining to Closed Session matters only. The Council will
then recess into Closed Session. Upon conclusion of the Closed Session, we will announce
any Closed Session action and then adjourn the meeting. At 5:15 p.m., the Regular Meeting
will be called to order to address the remainder of the agenda items.
CLOSED SESSION
There will be a conference with legal counsel regarding three matters of potential litigation
and one matter of existing litigation.
REGULAR MEETING - 5:15 p.m.
WORKSHOPS
Item 6a. Department Budget Presentations. Staff from the Community Development and
Recreation and Parks Departments, and the Convention and Visitors Bureau will provide a
detailed overview of their FY 2015 -16 proposed operating budgets. The budget overview will
include discussion regarding the goals, accomplishments, and budget changes for the
respective departments.
CONSENT CALENDAR
Agreements
Item 8i. Agreement with SJE Rhombus for Design, Programming and Installation for the
SCADA System Upgrade of Sewer and Storm Lift Pump Stations Project. The purpose of a
Supervisory Control and Data Acquisition ( SCADA) system is to provide for on -line monitoring
and immediate notification of problems at the lift stations. Most of the City's life stations do
not have SCADA systems; and the few that do, utilize systems that are either obsolete or
unreliable. This project provides for the design, programming, and installation to upgrade the
existing SCADA system for all lift stations, and it will also ensure compatibility with the current
system at the City's Wastewater Treatment Plants. Costs ($984,145) will be covered solely by
the Sewer Enterprise Fund.
Item 8q. Memorandum of Agreement with the Kern Council of Governments (Kern COG) for
improvements to the Golden Empire Transit Bus Stops. Kern COG was awarded $600,000 in
regional Proposition 1 B Public Transportation Modernization, Improvement and Service
Enhancement Account (PTMISEA) funds that can be used for pedestrian accessibility
improvements. Twenty seven (27) bus stop locations were identified that do not meet current
Americans with Disabilities Act (ADA) standards. Eighteen (18) of the locations are within the
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City limits, so City staff has taken the lead on the design of the improvements, and then
construct those improvements that are within City limits using City forces and annual
contractors. Of the $600,000, the City will receive 60% ($360,000). All costs incurred by the
City are eligible for reimbursement with PTMISEA funds.
Bids
Item 8w. LED Sports Lights Proiect at the Rabobank Arena. This item involves an agreement
with Three Phase Electric in the amount of $330,433 to convert the existing metal halide
lighting system to Light- Emitting Diode (LED) at Rabobank Arena. The current system is
original to the facility from 1998. It consumes a significant amount of energy, does not
provide the necessary level of illumination and does not provide a range of operational
features of a modern lighting system. The proposed LED system will reduce the annual
estimated wattage demand per fixture by 64.5 percent, yet produce more light. There is less
heat with the fixtures, which will reduce the demand for air conditioning, ultimately resulting
in an estimated $35,229 in annual energy savings. Upon completion of the project, staff is
anticipating a rebate from PG &E in the amount of $25,000. Staff is requesting that the funds
for the project be transferred from the Facility Reserve Fund Balance and appropriated to
the Public Works Capital Improvement Budget within the Capital Outlay Fund.
Item 8y. Fire Station No. 8 Remodel Proiect. This item includes the approval of a contract
with Klassen Corporation for the renovation of Fire Station No. 8; the approval of an
agreement with RRM Design Group for bidding and construction support services for the
project; and the transfer and appropriation of $600,000 in Facility Reserve Funds to provide
adequate funding for the project. Due to the age of the existing Fire Station No. 8 (it was
built in 1949), many of the systems (such as electrical, plumbing, roofing, heating and air
conditioning etc.) are antiquated or non - operational. Therefore, the scope of work
associated with this project includes gutting of the existing building, reconstruction of the
entire interior, living quarters and bay areas, replacing the roof and installing an emergency
generator. Due to the amount and nature of work to be performed, the firefighters and
equipment assigned to this station must be temporarily relocated to an offsite location until
the project is completed. This cost is included in the total project cost of $2.35 million, which
is considerably less than the estimated cost of constructing a new station ($4.5 million, not
including land acquisition).
CONSENT CALENDAR PUBLIC HEARINGS
Items 9a -9g. There will be three Protest Hearings and four public hearings related to the
consideration and approval of various City assessments and user fees for the 2015 -16 Fiscal
Year. Two Protest Hearings relate to the approval of the assessments for the Consolidated
Maintenance Districts as they relate to median and park landscaping assessments. The third
Protest Hearing is for the consideration and approval of the City's Traffic Signal Maintenance
Districts. The four Public Hearings are for the consideration and approval of the following
items: an adjustment to the City's Water Availability Fee; Sewer Service User Charges; Refuse
and Recycling Rates; and an update to the City's Master Fee Schedule.
Agenda Highlights - June 3, 2015 Council Meeting
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HEARINGS
Item 10.a. This item provides for an opportunity for the Council to receive public comment on
the City's proposed budget prior to its adoption. Final adoption of the budget is scheduled
for June 24, 2015.
Item 10.b. 18th Street Lofts. This project consists of the construction of a 4- story, 28 -unit
apartment complex at 2125 18th Street. The Board of Zoning Adjustment approved the
project and corresponding Conditional Use Permit /Zoning Adjustment on April 14, 2015. This
item is to hear an appeal of that decision based on claims of neighborhood incompatibility,
insufficient parking, an insufficient environmental review, and a potential increase in criminal
activity. Comments have been received both in favor of and against the project.
REPORTS
Item 11 a. Department Budget Presentations. Staff from the Fire Department and Rabobank
Arena will provide a detailed overview of their FY 2015 -16 proposed operating budget. The
budget overview will include discussion regarding the goals, accomplishments, and budget
changes for the department.
Approved:
Alan Tandy, City Manager for AT
cc: Department Heads
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - June 3, 2015 Council Meeting
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