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HomeMy WebLinkAbout10/03/18 POLICE CIVIL SERVICE AGENDAPOSTED ON F10. _". 142 by City Clerk's Office City of Bakersfield (� b, Dam IV. Approval of Minutes (See tab) Staff recommends motion to approve minutes of September 5, 2018, V. New Business (See tab) A. Review of Special Orders: Appointments: Acting Detective Randy Pettis, Acting Detective Thomas Hernandez Promotions: Senior Records Clerk Maria Fernandez, Senior Records Clerk Raul Gurrola, Senior Records Clerk Debbie Ogle Transfers: Detective Jeffrey Paglia, Detective Tim Berchtold, Detective Daniel McAfee, Detective Jonathan Berumen B. Extension of Sergeant Eligibility List # 01012 and Acting Sergeant Positions (S. Woods -Collins, HR) C. Informational Item: Police Trainee Recruitment (M. Mojica, HR) VI. Commissioner Comments VII. Adjournment Staff recommends motion to adjourn meeting CITY OF BAKERSFIELD SEP ? 7 2018 CITY CLERK'S OFFICE POLICE CIVIL SERVICE COMMISSION REGULAR MEETING EXECUTIVE CONFERENCE ROOM POLICE DEPARTMENT Agenda October 3, 2018 8:00 a.m. I. Call to Order II. Roll Call III. Public Statements POSTED ON F10. _". 142 by City Clerk's Office City of Bakersfield (� b, Dam IV. Approval of Minutes (See tab) Staff recommends motion to approve minutes of September 5, 2018, V. New Business (See tab) A. Review of Special Orders: Appointments: Acting Detective Randy Pettis, Acting Detective Thomas Hernandez Promotions: Senior Records Clerk Maria Fernandez, Senior Records Clerk Raul Gurrola, Senior Records Clerk Debbie Ogle Transfers: Detective Jeffrey Paglia, Detective Tim Berchtold, Detective Daniel McAfee, Detective Jonathan Berumen B. Extension of Sergeant Eligibility List # 01012 and Acting Sergeant Positions (S. Woods -Collins, HR) C. Informational Item: Police Trainee Recruitment (M. Mojica, HR) VI. Commissioner Comments VII. Adjournment Staff recommends motion to adjourn meeting CITY OF BAKERSFIELD SEP ? 7 2018 CITY CLERK'S OFFICE POLICE CIVIL SERVICE COMMISSION SPECIAL MEETING EXECUTIVE CONFERENCE ROOM POLICE DEPARTMENT Minutes August 1, 2018 8:00 a.m. Call to Order The meeting was called to order by Chairman Steve Anderson at 8:00 a.m. II. Roll Call Commissioners Present: Administrative Staff Present: III. Public Statements None Steve Anderson Kelly Lucas Mike Payne Evan Demestihas, Assistant Chief of Police Jeremy Grimes, Captain Bobby Woolard, Lieutenant Kevin Findley, Sergeant Richard Iger, Deputy City Attorney Anthony Gonzales, Human Resources Supervisor Maria Mojica, Human Resources Analyst Isabel Farmer, Human Resources Analyst Paula Kitchen, Secretary IV. Approval of Minutes Mr. Lucas made a motion to approve the minutes of July 11, 2018; the motion was seconded by Mr. Payne and carried unanimously. V. New Business A. Review of Special Orders No comments. B. Certification of Police Officer—Academy Graduate/Lateral Transfer Eligibility List, Examination #01095 (l. Farmer, H.R.) Isabel Farmer submitted Police Officer — Academy Graduate/Lateral Transfer Eligibility List, Examination #01095, to the Commission for review and approval for certification. She advised there are eleven candidates on the eligibility list with a tie for position #3 and number #9. Mr. Lucas made a motion to approve Police Officer — Academy Graduate/Lateral Transfer Eligibility List, Examination #01095; the motion was seconded by Mr. Payne and carried unanimously. C. Nepotism Waiver Request for Police Officer— Academy Graduate/Lateral Transfer Candidate(s) (I. Farmer, H.R.) Isabel Farmer submitted one Nepotism Waiver Request to the Commission for review and approval for Police Officer — Academy Graduate/Lateral Transfer Candidate Brock Peterson. She advised the Nepotism Waiver Request was reviewed and approved by Assistant Chief Evan Demestihas. Mr. Lucas made a motion for approval of the Nepotism Waiver request for Police Officer — Academy Graduate/Lateral Transfer Candidate Brock Peterson; the motion was seconded by Mr. Payne and carried unanimously. D. Appointment of Hearing Officer and Selection of Dates for Personnel Appeal Hearing (R. Iger, CAO) Richard Iger advised he has been in communication with the commissioners regarding mutual dales of availability for an upcoming Personnel Appeal Hearing but has not picked one that works yet. To start the process, he would like to formally go through and document a few items. Richard Iger suggested having Oliver Robinson as the Hearing Officer. He advised Mr. Robinson is located here in town, he is neutral and he has served as Hearing Officer in both Police Civil Service and Miscellaneous Civil Service Hearings, as wells as, in Fire Works Citation Hearings. He said Mr. Robinson does a good job and he presents a neutral front. • Richard Iger suggested to the Commissioners he pick a date that is mutually acceptable for all of their schedules, including John Szewczyk. • Richard Iger suggested the Commissioners ask for briefs from both parties for review ahead of time. He suggested the briefs be due ten days or more prior to the hearing so they have something to review from both sides. It would prevent only viewing John Szewczyk's binder ahead of time and it would make fairer to both sides. Richard Iger discussed a location for the hearing. He reminded the Commissioners there was discussion during the last appeal hearing to move all future hearings to City Council Chambers. He said allowing use of Council Chambers or City Hall North, Conference Room A, will give more flexibility in selection of dates. Mr. Anderson opened the discussion of items brought up by Mr. Iger. The discussion started with having Oliver Robinson act as the Hearing Officer. He advised they have used him successfully on many occasions in the past and that he is very good. Mr. Lucas stated he did not know him; however, he would go with the recommendation. Mr. Payne made a motion to have Oliver Robinson as the Hearing Officer; the motion was seconded by Mr. Lucas and carried unanimously. Mr. Anderson opened discussion on the next item regarding a location for the hearing. Mr. Iger said his preferred date is the first week of December and he advised there is a Council Meeting that Wednesday so the Appeal Hearing would be dark on Wednesday and would take place on Monday, Tuesday, Thursday and Friday. If Conference Room A was used, there will be more flexibility since there are fewer meetings scheduled there. Mr. Anderson wanted to confirmed availability of the other members the week of December 3" before deciding on the location. Richard Iger said he and John Szewczyk are available and he was fairly certain Oliver Robinson would be available the week of December V. Mr. Lucas expressed a preference for Conference Room A after seeing it during a meeting with Richard Iger the previous Friday. Mr. Anderson said he preferred the Council Chambers since it would allow for the hearing to flow in a more formal manner in a court room type setting and is more effective. He said there is often not enough room in Conference Room A and were temperature issues with the room. Mr. Payne agreed with Mr. Anderson that Council Chambers would work well, if it is available. Richard Iger asked Commissioners if they would like to be part of the motion to make the Council Chambers the preferred location, with a backup location of Conference Room A or would they prefer he book the soonest date of availability for Council Chambers. Mr. Iger said the hearing could last from 3 to 5 days; therefore, he preferred to block the entire 5 days. After further discussion about the variables involved in setting hearing dates with so many involved parties, the commissioners were in agreement it to schedule the hearing during the first week of December with their first choice of venue being Council Chambers on Monday, Tuesday, Thursday, Friday, dark on Wednesday, and second choice would be Conference Room A for continuous hearing Monday through Friday, if necessary. Mr. Payne made a motion for approval; the motion was seconded by Mr. Lucas and carried unanimously. Richard Iger asked the commissioners if they wanted to require briefs from both sides ahead of time. Mr. Anderson stated they have never had the briefs ahead of time in the past. Richard Iger said that if both sides provide the briefs to the Commissioners ahead of time it creates a higher level of impartiality and fairness. The commissioners were all in agreement they would prefer to see the briefs ahead of time to allow them to be more prepared when they walk into the hearing. Richard Iger will inform both sides to have their briefs ready for the commissioners prior to the hearing. Mr. Lucas expressed concerns that the timeline for setting hearing dates seemed excessively long and wanted to know if there were rules governing the rights to a speedy hearing. He also expressed a concern that if the hearing went into 2019 there could potentially be a new commissioner and they would have to start the whole date selection process over. Richard Iger advised there is only a reasonable time standard; the Civil Service rules require him to attempt to set the hearing within 10 days; however; the other party waived that requirement because 10 days would have been before this Civil Service meeting. He advised he attempted to set a hearing date based on the earliest availability of all three commissioners and John Szewczyk. Mr. Lucas would like to see hearings scheduled as soon as possible since it wasn't always possible to know what would be on his calendar several months in advance. VI. Commissioner Comments No Comments. VII. Adjournment There being no further business, the meeting was adjourned at 8:20 a.m.