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Home My WebLink About05/20/20 VISIT BAKERSFIELD AGENDAI. CALL TO ORDER I. ROLL CALL SPECIAL NOTICE Public Participation and Accessibility May 20, 2020 Visit Bakersfield Board Meeting On March 18, 2020, Governor Gavin Newsom issued Executive Order N29-20, which includes a waiver of Brown Act provisions requiring physical presence of the Visit Bakersfield Board or the public in light of the COVID-19 pandemic. Based on guidance from the California Governor's Office and Department of Public Health, as well as the County Health Officer, in order to minimize the potential spread of the COVID-19 virus, the City of Bakersfield hereby provides notice that as a result of the declared federal, state, and local health emergencies, and in light of the Governor's order, the following adjustments have been made: 1. The meeting scheduled for May 20, 2020, at 8:00 a.m. will not be open to the public. 2. Consistent with the Executive Order, Visit Bakersfield Board members may elect to attend the meeting telephonically and to participate in the meeting to the same extent as if they were physically present. 3. The public may participate in the May 20, 2020 meeting and address the Board as follows: • If you wish to comment on a specific agenda item, submit your comment via email to the City Clerk at City_Clerk@bakersfieldcity.us no later than 3:00 p.m. on Tuesday, May 19, 2020. Please clearly indicate which agenda item number your comment pertains to. Comments are limited to 3 minutes. If your comment meets the foregoing criteria, it will be read into the record during the meeting. • If you wish to make a general public comment not related to a specific agenda item, submit your comment via email to the City Clerk at City_Clerk@bakersfieldcity.us no later than 3:00 p.m. on Tuesday, May 19, 2020. Comments are limited to 3 minutes. If your comment meets the foregoing criteria, it will be read into the record during the meeting. III. PUBLIC STATEMENTS A. Correspondence received POSTED ON X717 6,c)1 VISIT BAKERSFIELD by City Clerk's Office VISIT May 20, 2020 City of Bake.,"yield BAKERSFIELD Telephonic Conference Call 8:00 a.m. I. CALL TO ORDER I. ROLL CALL SPECIAL NOTICE Public Participation and Accessibility May 20, 2020 Visit Bakersfield Board Meeting On March 18, 2020, Governor Gavin Newsom issued Executive Order N29-20, which includes a waiver of Brown Act provisions requiring physical presence of the Visit Bakersfield Board or the public in light of the COVID-19 pandemic. Based on guidance from the California Governor's Office and Department of Public Health, as well as the County Health Officer, in order to minimize the potential spread of the COVID-19 virus, the City of Bakersfield hereby provides notice that as a result of the declared federal, state, and local health emergencies, and in light of the Governor's order, the following adjustments have been made: 1. The meeting scheduled for May 20, 2020, at 8:00 a.m. will not be open to the public. 2. Consistent with the Executive Order, Visit Bakersfield Board members may elect to attend the meeting telephonically and to participate in the meeting to the same extent as if they were physically present. 3. The public may participate in the May 20, 2020 meeting and address the Board as follows: • If you wish to comment on a specific agenda item, submit your comment via email to the City Clerk at City_Clerk@bakersfieldcity.us no later than 3:00 p.m. on Tuesday, May 19, 2020. Please clearly indicate which agenda item number your comment pertains to. Comments are limited to 3 minutes. If your comment meets the foregoing criteria, it will be read into the record during the meeting. • If you wish to make a general public comment not related to a specific agenda item, submit your comment via email to the City Clerk at City_Clerk@bakersfieldcity.us no later than 3:00 p.m. on Tuesday, May 19, 2020. Comments are limited to 3 minutes. If your comment meets the foregoing criteria, it will be read into the record during the meeting. III. PUBLIC STATEMENTS A. Correspondence received IV. MINUTES A. Approval of Minutes of the April 15, 2020 meeting V. TREASURER'S REPORT A. Approval of Treasurer's Report of May 20, 2020 VI. STAFF REPORT A. Manager's Report VII. OLD BUSINESS A. None VIII. NEW BUSINESS A. Nominating Committee Report IX. BOARD STATEMENTS X. CLOSED SESSION A. None Xf. ADJOURNMENT Respectfully submitted, Christian Clegg City Manager City of Bakersfield Visit Bakersfield Minutes Meeting of April 15, 2020 Visit Bakersfield, 515 Truxtun Ave. Regular Meeting 8:00 AM 1. Call to order Visit Bakersfield Board of Directors convened via Zoom.com on this 15th day of April 2020 at 8:00 a.m. 11. Roll call Jenny Hlaudy conducted roll call. Directors Present: Tamara Baker Jenny Hlaudy Steve Hughes Ryan Uhles Jessica Ramirez Kenneth "Ziggy" Siegfried Chris Hoot Beth Brookhart-Pandol *Late Directors Absent: Ed Dorsey Randy McKeegan Others Present: David Lyman, Visit Bakersfield Andrea Marroquin, Visit Bakersfield Joe Simpson, Visit Bakersfield Evangelina Medina, Visit Bakersfield Matt Billingsley, Visit Bakersfield Christina Oleson, City Attorney's Office III. Public Statements None. Lori Labare* Denise Taylor -Connor Kim Huckaby IV. Minutes A. Approval of January 15, 2020 Minutes Motion by Tamara Baker, seconded by Denise Taylor -Connor. All in favor. Motion approved. Visit Bakersfield Board Meeting —April 15, 2020 Page 12 V. Treasurer's Report A. Approval of Treasurer's Report of April 15, 2020 David Lyman provided the Treasurer's Report in Randy McKeegan's absence. Motion by Kim Huckaby, seconded by Steve Hughes. All in favor. Motion approved. VI. Staff Report A. Manager's Report. David Lyman provided the following updates: • David Lyman discussed the STR data. • Matt Billingsley provided an update on various groups and events. • Mr. Lyman continued his report, discussing the February meeting of the California Public Utilities Commission in Bakersfield and the tour he organized of the Padre Hotel and Bitwise Industries. • Last week the Bakersfield City Council approved a plan to offer economic relief to local businesses. One of the measures deferred the payment of Transient Occupancy Tax and a waiver of late penalty fees. • We have installed our new logo on our building and also on the sign in the "S" Street median leading to the Amtrak station. These are the latest efforts to use our new branding wherever we can. • We have new note cards, notepads, post -it notes and floor mats in our lobby, and new polo shirts for board members. • We also are moving forward on our new electronic sign in front of our building. The City Council approved the agreement with Vital Signs recently. • We finalized our new lure brochure and have printed 150,000 copies. These will be distributed around the nearby national parks as well as throughout Las Vegas. Major funding for the lure brochure came from the Kern County Tourism Promotion Grant Program. • Another brochure that features Bakersfield is nearing completion. The Southern Trails auto tours brochure inks various historic trails in Missouri, Arkansas, Kansas, Oklahoma and Texas to Colorado, New Mexico, Arizona, Utah, Nevada and California. Back in the trail days, Bakersfield was a stop on the Butterfield Overland Trail. Because of our central location and so many travelers passing through Bakersfield on their way to other places, it was an easy decision to be a part of this project, providing another reason for travelers to stop in our city, not simply to pass through. Bakersfield is one of only four California communities featured. The others are Fresno/Clovis, Santa Cruz County and Sonoma Valley. • Our coloring contest is a hit. The contest is just not away to address the boredom of isolation. It also is a way to promote some local businesses and encourage people to visit them when it is safe to do so. Each week we award a significant prize valued at least $150 and those prizes are coming out of our budget. • We have been sharing video tours on Facebook from several of our local travel partners, primarily local museums. Again, we want to keep their profiles high and encourage people to visit them when it is safe to do so. • Recently, the Bakersfield City Council approved an agreement with Diablo Custom Publishing to produce our new Arrival Guide. But then the lock down hit and we hit the "pause" button. We cannot move forward much until we get a handle on the number of advertisers and many of them are temporarily closed. Visit Bakersfield Board Meeting —April 15, 2020 Page 13 • One of those potential sponsors that is temporarily closed is the Padre Hotel. According to a sign on its doors, it is closed through the end of April. • And although our office is temporarily closed, our staff continues working and responding to inquiries • Another marketing opportunity on hold at the moment is an article in Food Chain Magazine. VII. Old Business None VIII. New Business A. Approve FY 2020-21 budget and present it to City Council for approval and adoption. Motion by Steve Hughes, seconded by Denise Taylor -Connor. All in favor. Motion approved. IX. Board Statements Chris Hoot gave the board a brief update on current City operations. X. Closed Session None XI. Adjournment Chair adjourned the meeting at 8:49 a.m. EXPENDITURE REPORT PAGE 1 REPNRED-45/14/20, 11:54:20 BY FUND PERIOD 11/2020 TEPGM/GM601U 2019-20 2019-20 2019-20 2019-20 2019-20 ADJUSTED YEAR TO DATE CURRENT UNENCUMBERED CCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET ACTUAL ENCUMBRANCES APPROPRIATIONS RANSIENT OCCUPANCY TAXES 333,0]2 25],992.46 .00 75,099.54 91-1611-675.10-01 REGULAR PAY 0 383.24 .00 383.29- 91-1611-675.10-03 OVERTIME PAY 915 1,137.50 .00 222.50- 91-1611-6]5.10-14 SPECIALITY PAY 1,681.51 .00 345.49 91-1611-675.10-15 AUTO ALLOWANCE 2,027 308.03 93.17 91-1611-675.10-31 LIFE INSURANCE 402 3,100 2,256.34 .00 .00 843.66 91-1611-675.10-33 MEDICARE INSURANCE 51,039 37,239.12 .00 13,799.08 91-1611-675.10-35 MEDICAL INSURANCE -ACTIVE 7,798.30 .00 ,549.40 91-1611-675.10-38 WORKERS COMP INS ALLOC 9,298 120,759 103,394.55 .00 177,364.95 91-1611-675.10-44 PERS - MISCELLANEOUS 549.04 102.96 91-1611-675.10-46 CITY 1% MATCH - RES PLAN 652 4,249.32 .00 50,954.75 95,195.93 91-1611-675.30-39 OTHER PROFESSIONAL 150,400 91-1611-675.40-23 INTERNAL COMM EQUIP 29 24.16 .00 5422.84 .64 91-1611-675.40-24 INTERNAL TELEPHONE EQUIP 3,257 2,714.16 .00 1,114.50 91-1611-675.40-26 INTERNAL COMPUTER EQUIP 6,687 5,572.50 .00 426.70 91-1611-675.50-11 LIABILITY INS ALLOCATION 2,560 2,133.30 .00 36.30 91-1611-675.50-12 PROPERTY INS ALLOCATION 216 181.70 .00 359.14 91-1611-675.50-33 TELEPHONE -CELL PHONE CHGS 1,200 840.86 .00 15,250.00 8,356.00 91-1611-675.50-41 ADVERTISING 67,253 41,260 43,645.00 30,020.97 .00 11,231.03 91-1611-675.50-51 PRINTING AND RIMIING 127.00 91-1611-675.50-53 INTERNAL GARBAGE 511 384.00 .00 80.00 91-1611-675.50-54 INTERNAL SEWER 323 243.00 .00 1,297.93 91-1611-675.50-61 REIMBURSABLE EXPENSE 1,500 202.07 .00 1,095.44 91-1611-675.50-62 ENTERTAINING GUESTS 1,500 404.56 27,561.66 .00 .00 27,938.34 91-1611-6]5.50-69 TRAVEL (OPERATIONAL) 55,500 1,782.12 91-1611-675.50-65 DUES & SUBSCRIPTIONS 7,751 5,968.88 .00 8,447.20 24,311.14- 91-1611-675.50-91 OTHER OUTSIDE SERVICES 7,981 23,844.94 104.40 91-1611-6]5.60-21 WATER 2,500 2,395.60 .00 17.10 91-1611-675.60-22 NATURAL GAS 750 732.90 .00 13,342.94 91-1611-675.60-23 ELECTRICITY 14,312 969.06 2,483.87 .00 140.56 1,046.43- 91-1611-675.60-31 OFFICE SUPPLIES 1,578 720 2,125.09 487.77 1,892.86- 91-1611-675.60-61 FURNITURE & EQUIP (MINOR) 159,000.00 7,500.00 104,195.00 91-1611-675.]0-12 CONTRIBUTIONS 270,695 904.63 91-1611-675.80-62 COMPUTR HARDWARE/SOFTWARE 3,000 2,095.37 .00 10,177.13 91-1611-675.80-66 OTHER EQUIPMENT 15,170 4,992.87 735,484.73 .00 82,700.28 359,653.99 VISIT BAKERSFIELD 1,177,919 + VISIT BAKERSFIELD ADMIN 1,1]],919 735,404.73 82,780.28 359,653.99 ++ VISIT BAKERSFIELD 1,177,919 735,484.73 82,700.28 359,653.99 ---------------- ++• TRANSIENT OCCUPANCY TAXES ----------------- 11177,919 735,484.73 ----------------- 82,780.28 ----------------- ----------------- 359,653.99 ----------------- ---------------- ----------------- 1,177,919 735,484.73 02,780.28 359,653.99 Citv of Bakersfield Check Register - CVB REPORT 9 0"rall - Count $19,97072 Overall • Total May 7,'2020 1 1:27:59 PM Ventlor Number T' Vendor Name Payment Dale Check Total Payment Number Apr 3, 2020 $768.58 705167 29D66 DEPRIGO INC 705347 1696 CALIFORNIA WATER SERVICE Apr3,2020 $222.85 705440 2163 CONSOLIDATED PLASTICS CO INC Apr 10, 2020 $706.09 705534 7374 SIERRA PRINTERS INC Apr 10, 2020 $16,934.65 705555 21781 WALL STREET IMPRINTABLES INC Apr10, 2020 $49070 705791 27973 TEMPEST INTERACTIVE MEDIA LLC Apr 17, 2020 $200.00 705804 26060 VANGUARD CLEANING SYSTEMS INC Apr 17, 2020 $466.75 705939 2901 FEDEX Apr24,2020 $1224 706168 6114 PACIFIC GAS 8 ELECTRIC COMPANY Apr 24, 2020 $108.86 9 0"rall - Count $19,97072 Overall • Total May 7,'2020 1 1:27:59 PM J ADMINISTRATIVE REPORT Meeting Date: May 20, 2020 Agenda Item: VIIIA. To: Board of Directors From: Nominating Committee Lori LaBare Beth Brookhart Pandol Ryan Uhles David Lyman (ex -officio) Subject: Nominating Committee Report Recommendation: 1. Re-elect Denise Taylor -Connor, Steve Hughes, Kenneth "Ziggy" Siegfried, Beth Brookhart Pandol and Tamara Baker to a two-year term beginning July 1, 2020. 2. Elect Debora Hill to a two-year term beginning July 1, 2020. 3. Elect Jenny Hlaudy as Chair and Steve Hughes as Vice -Chair for a one-year term beginning July 1, 2020. Background: There are six open positions on the board of directors beginning July 1, 2020. Agreement No. 16-251 between the City of Bakersfield and the Greater Bakersfield Convention and Visitors Bureau requires that four members of the board of directors be from the Hotel/Motel Industry. The current Hotel/Motel Industry representatives are Jenny Hlaudy, Lori LaBare, Jessica Ramirez and Denise Taylor -Connor. The CVB Bylaws state that directors shall not serve for more than three consecutive two-year terms. The six directors whose terms expire on June 30 are Lori LaBare, Denise Taylor - Connor, Steve Hughes, Kenneth "Ziggy" Siegfried, Beth Brookhart Pandol and Tamara Baker. One of those directors, Lori LaBare, has reached the three -term limit and will be leaving the board June 30. The Nominating Committee recommends Denise Taylor -Connor, Steve Hughes, Kenneth "Ziggy" Siegfried, Beth Brookhart Pandol and Tamara Baker to be re- elected to serve a two-year term beginning July 1, 2020. The Nominating Committee recommends the following individual be elected to serve a two-year term beginning July 1, 2020: Debora Hill, DoubleTree by Hilton The Bylaws of the Greater Bakersfield Convention and Visitors Bureau define the Executive Committee as Chair, Vice -Chair, Treasurer, and Immediate Past Chair. Executive Committee members serve a one-year term of office and cannot serve more than two consecutive terms in the same office, except for permanent members. The Nominating Committee recommends the following individuals be elected for a one-year term to serve as officers: • Jenny Hlaudy as Chair, • Steve Hughes as Vice -Chair, and • Randy McKeegan as Treasurer There is no Immediate Past Chair. s:\Board Meeting Items\Board Meeting - Agenda Packets\2016-2020\2020\05 May 2020\New Business A - Nominating Committee.Docx The following provided for information only; no action required. C 10 O N O n N LL d - 0 C 10 • l N u V v C O N a C > N o i', Z Q 0 ,io N Q1 0 O m � � Q UJ N Y m O7 a� •N_ T d1 � 6 L o L n o E C C > L O C O O - � O O � (D L NL Y a E 01 C C N Y m DID 0 9 UU O O m x S S :2ia vi i U n