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HomeMy WebLinkAbout06/16/20 MISC CIVIL SERVICE AGENDAMISCELLANEOUS CIVIL SERVICE COMMISSION REGULAR MEETING City Hall North, 1600 Truxtun Avenue Conference Room A, 10 Floor Agenda June 16, 2020 FbYC*C1erk'sbff 2:00 P.M. 1. Roll Call 2. Public Comments 3. Approval of Minutes Staff recommends approval of the minutes of the Regular Meeting of May 19, 2020. 4. New Business A. Eligible List Certified by the Human Resources Director (Informational Item) 1. Associate Planner (0) #01306 IT. Sunkes) B. Nepotism(s) (Review, Discuss, Vote) 1. Arthur Carmona III, Service Maintenance Worker #01340 2. Walter V. Cruz, Service Maintenance Worker #01340 3. David Gutierrez, Service Maintenance Worker #01340 4. Christopher Sianez, Service Maintenance Worker #01340 5. Joshua Tristan, Service Maintenance Worker #01340 6. Reimundo Vidal, Service Maintenance Worker #01340 7. Aaron Gallegos, Technology Systems Technician #01341 8. Kevin Peoples, Street Maintenance Superintendent #01284 9. Matthew Lawson, Street Maintenance Superintendent #01284 (S. Duncan, I. Farmer) C. New Job Specification(s) Review, Discuss, Vote) 1. New Job Specification: Senior Legal Secretary #26315 (C. Tenter) D. Reclassification(s) (Review, Discuss, Vote) 1. Clerk Typist II to Human Resources Clerk 2. Legal Secretary to Senior Legal Secretary (C. Tenter) 5. Commissioner's Comments 6. Adjournment Recifully s fitted, Christi Tenter Human Resources Director On behalf of the Miscellaneous Civil service Commission, we want to thank you for attending this meeting. Additionally, in compliance with the "Americans with DhablllNes Act," should you need special assistance to participate in this meeting, or have questions regarding the agenda, please contact the Human Resources office, 24 hours prior, during normal business hours at (661)326,3773 or in writing to otlmh s�bak rsf Idc'ty us. MISCELLANEOUS CIVIL SERVICE COMMISSION REGULAR MEETING City Hall North, 1600 Truxtun Avenue Conference Room A, 1„ Floor Agenda June 16, 2020 2:00 P.M. 1. Roll Call 2. Public Comments 3. Approval of Minutes POSTED ON fifty of c1(3J�eTka;Idileld U)v � Staff recommends approval of the minutes of the Regular Meeting of May 19, 2020. 4. New Business A. Eligible List Certified by the Human Resources Director (Informational Item) 1. Associate Planner (0) #01306 IT. Sunkes) B. Nepotism(s) (Review, Discuss, Vote) 1. Arthur Cormona III, Service Maintenance Worker #01340 2. Walter V. Cruz, Service Maintenance Worker #01340 3. David Gutierrez, Service Maintenance Worker #01340 4. Christopher Sionez, Service Maintenance Worker #01340 5. Joshua Tristan, Service Maintenance Worker #01340 6. Reimundo Vidal, Service Maintenance Worker #01340 7. Aaron Gallegos, Technology Systems Technician #01341 8. Kevin Peoples, Street Maintenance Superintendent #01284 9. Matthew Lawson, Street Maintenance Superintendent #01284 (S. Duncan, I. Farmer) C. New Job SpeciRcaRorl (Review, Discuss, Vote) 1. New Job Specification: Senior Legal Secretary #26315 (C. Tenter) D. Reclossitication(s) (Review, Discuss, Vote) 1. Clerk Typist II to Human Resources Clerk 2. Legal Secretary to Senior Legal Secretary (C. Tenter) 5. Commissioner's Comments 6. Adjournment Re ctfully s itied, Christi Tenter Human Resources Director On behalf of the Miscellaneous Civil Service Commission, we want to thank you for attending this meeting. Additionally, in compliance with the "Americans wtlh Disabilities Act," should you need special assistance to participate In this meeting, or have questions regarding the agenda, please contact the Human Resources office, 24 hours prior, during normal business hours at 16611326-3773 or in writing to admh s6look fleldcity us. MINUTES Miscellaneous Civil Service Board Regular Meeting 1600 Truxtun, City Hall North, Conference Room A, 1st Floor May 19, 2020 2:00 P.M. The Miscellaneous Civil Service Board Regular Meeting commenced on May 19, 2020 at 2:00 p.m., City Hall North, Conference Room A, 1st Floor. 1. Roll Call: Ron Wolfe, Chair -Absent Tom Dorlis, Secretary Nilo Hogan Roland Maier Administration present: ChrisR Tenter, Human Resources Director Shaylo Woods -Collins- Human Resources Supervisor Tracy Sunkes, Human Resources Analyst Sandra Duncan, Human Resources Analyst Isabel farmer, Human Resources Analyst Joshua Rudnick, Deputy City Attorney II Julie Houselog, Human Resources Clerk 2. Public Comments None 3. Approval of Minutes Upon a motion, by Commissioner Roland Maier and seconded by Commissioner Nita Hogan, the minutes for April 21, 2020 were APPROVED, ALL AYES. 4. New Business A. Eligible Usts Certified by the Human Resources Director 1. Fleet Mechanic 11 -Revised (0) #01301 2. Technology Systems Technician I -GIS (0) #01309 Eligible lists for the above referenced posifion(s), were submitted as Information items to the Board and placed on file. NAT B. Eligible list Extended by the Human Resources Director 1. Accounting Clerk 1/11 (P) #01277 extended from 5/05/20 to 11/05/20. Eligible lists Extended for the above referenced position(s), were submitted as Information items to the Board and placed on file. NAT C. Nepotism(s) 1. Brian Lynch, Fleet Mechanic II #01301 After discussion, a motion, by Commissioner Roland Maier and seconded by Commissioner Nila Hogan, was made to approve the recommendation of the Public Works Director, Nick Fidler and/or Human Resources to approve the Nepotism for the above mentioned individual. APPROVED, ALL AYES D. Revised and/or New Job Specification(s) 1. Revised Job Specification: Economic Development Director #88100 2. Revised Job Specification: Community Development Principal #89340 3. Revised Job Specification: Development Services Director #89460 4. New Job Specification: Homeless Services Principal #59900 After discussion, a motion, by Commissioner Nila Hogan and seconded by Commissioner Roland Maier, was made to approve the recommendation of the Human Resources Director, Christi Tenter and approve the Revised and/or New Job Specification(s). APPROVED, ALL AYES 6. Commissioner's Comments 7. Adjournment There being no further business to come before the Board, a motion was made by Commissioner Roland Maier and seconded by Commissioner Nila Hogan to adjourn the meeting at 2:20p.m. APPROVED, ALL AYES. Respectfully submitted, Tom Doris, Secretary POSITION: ASSOCIATE PLANNER (OPEN) #0130 28 ACCEPTED �� /\(�(�[PT[0..~....~..~~^'~~~^~'^~^'~^^'~^~'~~~'~^^ 1l AJTLN[)[[>(}R/\[............~..~~~..~.,.~'~~^'~..,~^.. AFTER ORAL ................. ^ �� (�ERTIFI[[)......-....~~^'~^~~~^~^~^~'~^^^'~^~^^~~'^. Eligible List Report Associate Planner 1/11 - (Open) #01306 Human Resources Analyst: Tracy Sunkes Established List Expiration Candidate Name Seq. Rank 5/18/2020 11/18/2020 Hong, Erica 1 5/18/2020 11/18/2020 Orozco, Jesus 2 5/18/2020 11/18/2020 Lawson, Wayne 3 5/18/2020 11/18/2020 Dilley, Ryder 4 5/18/2020 11/18/2020 Sharma, Trisha 5 5/18/2020 11/18/2020 Mare, Keala 6 5/18/2020 11/18/2020 Humphreys, Jason 7 (03 BAKERSFIELD THE SOUND OFb*WIiIq MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JUNE 16, 2020 FROM: SANDRA DUNCAN, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING—ARTHUR CARMONA III CANDIDATE FOR SERVICE MAINTENANCE WORKER *01340 Arthur Carmona 111 is competing in the examination process for the position of Service Maintenance Worker. His father, Arthur Carmona Jr.. is currently employed as a Solid Wade Equipment Operator in the Solid Waste Division of the Public Works Department. Due to the possibility of Arthur CarmonaIII being considered for appointment to a Service Maintenance Worker, the issue of nepotism must be addressed. Arthur Cormono III is currently employed as a Service Maintenance Worker in the Parks Division of the Recreation and Parks Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Service Maintenance Worker is as follows: Under direct supervision, performs routine and semiskilled manual work of limited difficulty in the maintenance of: water canals, storm drainage basins, parks/trees, sewers, solid waste, streets, traffic painting, or related areas. Performs a wide variety of duties related to maintenance and equipment operation. A broad range of equipment may beoperated. Employees may be required toworkon a 24-hour rotational shift basis including weekends, holidays and declared emergencies. Employees are on-call for emergencies after regular hours and must be willing to work overtime. Performs related duties as required. A summary of the duties and responsibilities far the position of Solid Wade Equipment Operator is as follows: Under general supervision, performs manual and semi -skilled work in the operation of heavy and complex automotive refuse collection and recycling equipment such as (but not limited to) front loader, side loader, roll -off, grinder, screen plant, and compost turner; and performs other work as required. EMPLOYMENT OVERLAP If Arthur Carmona III is appointed as a Service Maintenance Worker in any division/department other than the Solid Waste Division of the Public Works Department, there would be no potential for creating an adverse impact on supervision, safety, security or morale. or involve a significant potential for conflict of interest. Performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other and they would not report to each other within the chain of command as they would be assigned to different divisions/departments. RECOMMENDATION The Human Resources Division recommends approval of the nepotism waiver with the condition that Arthur Carmona III not be appointed to a position in the Solid Wade Division of the Public Works Department. If this request is approved, however, nepotism considerations may adversely affect future appointment, transfers or promotional opportunities. (03 BAKERSFIELD THE SOUK OF5z*11Aq MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JUNE 16,2020 FROM: SANDRA DUNCAN, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING—WALTER V. CRUZ CANDIDATE FOR SERVICE MAINTENANCE WORKER 001340 Walter V. Cruz is competing in the examination process for the position of Service Maintenance Worker. His father, Walter G. Cruz, is currently employed as a Solid Waste Equipment Operator in the Solid Waste Division of the Public Works Department. Due to the possibility of Walter V. Cruz being considered for promotion to a Service Maintenance Worker, the issue of nepotism must be addressed. Walter V. Cruz is currently employed as a Facility Worker in the Parks Division of the Recreation and Parks Department. The following information has been compiled for your review and determination of whether nepotism creates on adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Service Maintenance Worker is as follows: Under direct supervision, performs routine and semiskilled manual work of limited difficulty in the maintenance of: water canals, storm drainage basins, parks/trees, sewers, solid waste, streets, traffic painting, or related areas. Performs a wide variety of duties related to maintenance and equipment operation. A broad range of equipment may be operated. Employees may be required to work on a 24-hour rotational shift basis including weekends, holidays and declared emergencies. Employees are on-call for emergencies after regular hours and must be willing to work overtime. Performs related duties as required. A summary of the duties and responsibilities for the position of Solid Waste Equipment Operatoris as follows: Under general supervision, performs manual and semi -skilled work in the operation of heavy and complex automotive refuse collection and recycling equipment such as (but not limited to) front loader, side loader, roll -off, grinder, screen plant, and compost turner; and performs other work as required. EMPLOYMENT OVERLAP If Walter V. Cors is appointed as a Service Maintenance Worker, in any division/department other than the Solid Waste Division of the Public Works Department, there would be no potential for creating an adverse impact on supervision, safety, security or morale, a involve a significant potential for conflict of interest. Performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other and they would not report to each other within the chain of command as they would be assigned to different divisions/departments. RECOMMENDATION The Human Resources Division recommends approval of the nepotism waiver with the condition that Walter V. Cruz not be appointed to a position in the Solid Waste Division of the Public Works Department. If this request is approved, however, nepotism considerations may adversely affect future appointment, transfers or promotional opportunities. BAKERSFIELD THE SOUND OF fjMki*q MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JUNE 16, 2020 C yn FROM: SANDRA DUNCAN, HUMAN RESOURCES ANALYST `J SUBJECT: NEPOTISM RULING — DAVID GUTIERREZ CANDIDATE FOR SERVICE MAINTENANCE WORKER *01340 David Gutierrez is competing in the examination process for the position of Service Maintenance Worker. His uncle, Rafael Rangel, is currently employed as a Supervisor I in the Comention Center. Due to the possibility of David Gutierrez being considered for promotion to a Service Maintenance Worker, the issue of nepotism must be addressed. David Gutierrez is currently employed as a Facility Worker in the Parks Division of the Recreation and Parks Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Service Maintenance Worker is as follows: Under direct supervision, performs routine and semiskilled manual work of limited difficulty in the maintenance of: water canals, storm drainage basins, parks/trees, sewers, solid waste, streets, traffic painting, or related areas. Performs a wide variety of duties related to maintenance and equipment operation. A broad range of equipment may beoperated. Employees maybe required to work on a 24-hour rotational shift basis including weekends, holidays and declared emergencies. Employees are on-call for emergencies after regular hours and must be willing to work overtime. Performs related duties as required. A summary of the duties and responsibilities for the position of Supervisor I-CGCC is as follows: Reports directly to Operations Manager. Supervises Centennial Garden and Convention Center maintenance activities and preparation for events; communicates with clients in interpreting event requirements: ensures safety of the public as well as staff, maintains specialized seating and staging equipment. EMPLOYMENTOVERLAP If David Gutierrez is appointed as a Service Maintenance Worker in any division/department there would be no potential for creating an adverse impact on supervision, safety, security or morale, or involve a significant potential for conflict of interest. Performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other and they would not report to each other within the chain of command as they would be assigned to different divisions/deportments. RECOMMENDATION The Human Resources Division recommends approval of the nepotism waiver for David Gutierrez. If this request is approved, however, nepotism considerations may adversely affect future appointment, transfers or promotional opportunities. V BAKERSFIE�L"�`D TFE SOUND OFSse{G" pogEr MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JUNE 16,2020 FROM: SANDRA DUNCAN, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING— CHRISTOPHER SIANEZ CANDIDATE FOR SERVICE MAINTENANCE WORKER 001340 Christoper Sianez is competing in the examination process for the position of Service Maintenance Worker. His brother, Fernando Vlveros, is currently employed as a Service Maintenance Worker in the General Services Division of the Public Works Department. Due to the possibility of Christopher Sianez being considered for promotion to a Service Maintenance Worker, the issue of nepotism must be addressed. Christopher Slonez is currently employed as a Facility Worker in the Parks Division of the Recreation and Parks Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Service Maintenance Worker is as follows: Under direct supervision, performs routine and semiskilled manual work of limited difficulty in the maintenance of: water canals, storm drainage basins, parks/trees, sewers, solid waste, streets, traffic painting, or related areas. Performs a wide variety of duties related to maintenance and equipment operation. A broad range of equipment may be operated. Employees may be required to work on a 24-hour rotational shift basis including weekends, holidays and declared emergencies. Employees are on-call for emergencies after regular hours and must be willing to work overtime. Performs related duties as required. EMPLOYMENT OVERLAP If Christopher Sianez is appointed as a Service Maintenance Worker, in any division/department other than the General Services Division of the Public Works Department, there would be no potential for creating an adverse impact on supervision, safety, security or morale, or involve a significant potential for conflict of interest. Performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other and they would not report to each other within the chain of command as they would be assigned to different divisions/departments. Recommendation The Human Resources Division recommends approval of the nepotism waiver with the condition that Christopher Sianez not be appointed to a position in the General Services Division of the Public Works Department. If this request is approved, however, nepotism considerations may adversely affect future appointment, transfers or promotional opportunities. V BAKERSFIELD THE SOUND OF5*W4fq MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JUNE 16,2020 FROM: SANDRA DUNCAN, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING—JOSHUA TRISTAN CANDIDATE FOR SERVICE MAINTENANCE WORKER #01340 Joshua Tristan is competing in the examination process for the position of Service Maintenance Worker. His father, Miguel Catidro, is currently employed as a Fleet Mechanic II in the Fleet Division of the Public Works Department. Due to the possibility of Joshua Tristan being considered for appointment to a Service Maintenance Worker, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Service Maintenance Worker is as follows: Under direct supervision, performs routine and semiskilled manual work of limited difficulty in the maintenance of: water canals, storm drainage basins, parks/trees, sewers, solid waste, streets, traffic painting, or related areas. Performs a wide variety of duties related to maintenance and equipment operation. A broad range of equipment may be operated. Employees may be required to work on a 24-hour rotational shift basis including weekends, holidays and declared emergencies. Employees are on-call for emergencies after regular hours and must be willing to work overtime. Performs related duties as required. A summary of the duties and responsibilities for the position of Fleet Mechanic II is as follows: Under minimal supervision, maintains, repairs and overhauls heavy and light trucks, construction equipment, automobiles, fire vehicles, police vehicles, small gasoline engines and similar equipment; operates a variety of hand, power and shop tools. EMPLOYMENT OVERLAP If Joshua Tristan is appointed as a Service Maintenance Worker in any division/department there would be no potential for creating an adverse impact on supervision, safety, security or morale, or involve a significant potential for conflict of interest. Performance appraisals would not be reviewed or conducted by either templyee for the o each other within fthe chain f command as they would er, neither employee would be directly be assigned oydiffertheent dher ry s ons/nd thdeportmewould nt report Recommendation The Human Resources Division recommends approval of the nepotism waiverwith for Joshua Tristan. If this request is approved, however, nepotism considerations may adversely affect future appointment, transfers or promotional opportunities. u BAKERSFIELD THE SOUND OFb*10"'t MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JUNE 16, 2020 C_�p FROM: SANDRA DUNCAN, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING—REIMUNDO VIDAL CANDIDATE FOR SERVICE MAINTENANCE WORKER 001340 Relmundo Vidal is competing in the examination process for the position of service Maintenance warrior. no law, Dartn Ramirez, is currently employed as a Supervisor II In the Streets Division of the Public Works Department. Due to the possibility of Relmundo Vidal being considered for appointment to a Service Maintenance Worker, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates on adverse Impact on supervision, safety, security or morale. SUMMARY Of DUTIES A summary of the duties and responsibilities for the position of SeryMaintenance mala is as follows: Under direct ice supervision, performs routine and semiskilled manual work of limited difficulty in the maintenance of: water canals, storm drainage basins, parks/trees, sewers, solid waste, streets, traffic painting, or related areas. Performs a wide variety of duties related to maintenance and equipment operation. A broad range of equipment may be operated. Employees may be required to work on a 24-hour rotational shift basis including weekends, holidays and declared emergencies. Employees are on-call for emergencies after regular hours and must be willing to work overtime. Performs related dufies as required. A summary of the duties and responsibilities for the position of Superviof 11 is as follows: Under general direction, performs supervision and technical work in the operation, maintenance or repair of municipal facilities and equipment; participates in staff selection, training and development; organizes, assigns and reviews the work of skilled, semi -skilled and unskilled employees; oversees assignment of equipment; evaluates employee performance; recommends progressive discipline: prepares technical reports, correspondence and other wriffen materials; maintains records; identifies and resolves problems: performs administrative analyses in support of department or division activities; responds to emergencies and public inquires; participates in budget preparation; participates in the development and implementation of goals, objectives, policies, procedures and work standards; performs special projects or other work as required EMPLOYMENT OVERLAP If Relmundo Vidal Is appointed as a Service Maintenance Worker, In any division/department other than the Skeeh Division of the Public Works Department, there would be no potential for creating an adverse impact on supervision, safety, security or morale, or involve a significant potential for conflict of interest. Performance appraisals would not be reviewed or conuctd by eithr employee other and they woulddnote report toe ea hpotheer for in withthe chain f ofrcommand as tlheyy wod be uld t bely uassg edpervised btofdfferent divisions/departments. Recommendation The Human Resources Division recommends approval of the nepotism waiver with the condition that Relmundo Vidal hnot owever,,nnepotiissmiconsiderations may adversely asffect future appointment, nttransfers or promotiona l opportunities. V BAKERSFIELD THE SOUND OFbftW"R MEMORANDUM TO; MISCELLANEOUS CIVIL SERVICE BOARD DATE: JUNE 16, 2020 FROM: ISABEL FARMER, HUMAN RESOURCES ANALY SUBJECT: NEPOTISM RULING -AARON GALLEGOS CANDIDATE FOR TECHNOLOGY SYSTEMS TECHNICIAN- #01341 Aaron Gallegos has successfully competed in the examination process for Tecnnology aYsTems His father, William Gallegos is currently employed as a Traffic Painter III in the General Services Division of the Public Works Department. Due to the possibility of Aaron being considered for appointment to a Technology Systems Technician, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Technology Systems Technician is as follows: This is a mulfrdiscipline classification for use in Technology Services (TS( Division. Under general supervision, incumbents may be assigned to perform a wide variety of duties to support the Cityaudio-visual, udio-isu ll, communications, desktop support, Geographic Information Systems (GIS), networking, programming security needs. Assists users, provides instruction, and installs hardware and software. The Technology Systems Technician I is an entry level position. The Technology Systems Technician II is an intermediate level position. A summary of the duties and responsibilities for the position of Traffic Painter III is as follows: Under general supervision, acts as the crew leader; performs all aspects of traffic painting and marking; makes, installs and maintains all signs and traffic control devices; drives and operates light equipment such as stencil trucks and heavy equipment such as the paint striper truck; and performs other work as required. gMpLOYMENT OVERLAP According to Greg Pronovost, Director of Technology Services, if Aaron Gallegos is appointed to a Technology Systems Technician position in the Technology Services Division, performance appraisals would not be reviewed or conducted by any employee for the other; no employee would be directly supervised by the other; and they would not report to each other within the chain of command as they would be assigned to different divisions. COMMENDATION The Director of Technology Services, Greg Pronovosf, and the Human Resources Division recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers or promotional opportunities. (03 BAKERSFIELD THE SOUND OF b*W4kf Vis* MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JUNE 16, 2020 FROM: ISABEL FARMER, HUMAN RESOURCES ANALYS SUBJECT: NEPOTISM RULING -KEVIN PEOPLES CANDIDATE FOR STREET MAINTENANCE SUPERINTENDENT- #01284 Kevin Peoples is competing in the examination process for the position of Sheet Maintenance Superintendent. His son, Brian Peoples is currently employed as a Service Maintenance Worker in the Street Division of the Public Works Department. Due to the possibility of Kevin being considered for appointment to a Street Maintenance Superintendent the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Street Maintenance Superintendent is as follows; Under general direction, plans and administers the day-to-day operations of the Sheet Maintenance Division including maintenance of streets, alleys, sidewalks and sanitary and storm drain systems (including pump stations); makes public presentations and responds to public inquiries; pe rforms related work as required; acts for Public Works operations Manager as assigned. A summary of the duties and responsibilities for the position of Service Maintenance Worker is as follows: This is a multi -divisional classification for use in the Fire, Public Works, Recreation & Parks or other departments. Under general supervision, leads, oversees and performs skilled journey -level work on multiple projects in construction, remodeling, maintenance and repair of City facilities, properties and equipment; makes recommendations regarding staff, materials and supplies needed for projects by assessing requirements and calculating costs; and performs other work as required. EMPLOYMENT OVERLAP According to Nick Fidler, Public Works Director, if Kevin Peopllesis appoiuld nted ot to a Str dt Maor intenance Superintendent position in the Street Division, performance app a nnotareport ptoonducted y each the otherother; within heemployee char of command would om al dilas heylwoulld would aby the other; and by ny ssgnedtthey o different department/divisions. RECOMMENDATION royal of the The Public Works Director, Nick Fidler, and the Human Resources Division recommend app nepotism should employee, Brian Peoples, agree to a lateral transfer to another depart t/clivi itransfers If this request is approved, however, nepotism considerations may adversely affect future appoint, or promotional opportunities. (03 BAKERSFIELD THE SOUND OFbsRti4if ib MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: JUNE 16, 2020 FROM: ISABEL FARMER, HUMAN RESOURCES ANALYS* SUBJECT: NEPOTISM RULING—MATTHEW LAWSON CANDIDATE FOR STREET MAINTENANCE SUPERINTENDENT- #01284 Matthew Lawson is competing in the examination process for the position of Street Maintenance Superintendent. His brother, James Lawson, is currently employed as a Maintenance Craflworker It in the General Services Division of the Public Works Department. Due to the possibility of Matthew being considered for appointment to a Street Maintenance Superintendent, the Issue of nepotism must be addressed. Matthew is currently employed as an Assistant Superintendent in the Streets Division of the Public Works Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of street Maintenance Superintendent is as follows: Under general direction, plans and administers the day-to-day operations of the Street Maintenance Division including maintenance of streets, alleys, sidewalks and sanitary and stone drain systems (including pump stations); makes public presentations and responds to public inquiries; performs related work as required; acts for Public Works Operations Manager as assigned. A summary of the duties and responsibilities for the position of Maintenance Crattworker 11 is as follows: This is a multi -divisional classification for use in the Fire, Public Works, Recreation & Parks or other departments. Under general supervision, leads, oversees and performs skilled journey -level work on multiple projects in construction, remodeling, maintenance and repair of City facilities, properties and equipment; makes recommendations regarding staff, materials and supplies needed for projects by assessing requirements and calculating costs; and performs other work as required. EMPLOYMENT OVERLAP According to Nick Fidler. Public Works Director, if Matthew Lawson is appointed to a Street Maintenance Superintendent position in the Streets Division, performance appraisals would not be reviewed or conducted other,by any employee for the no they report to each otherr w thin thechain of employee bommand as they directly supervised would be assignedsigned to different divisions.would not RECOMMENDATION The Public Works Director, Nick Fidler, and the Human Resources Division recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers or promotional opportunities. CITY OF BAKERSFIELD CLASS SPECIFICATION: 26315 UNIT: WHITECOLLAR EE04: OFFICE/CLERICAL CLASS TITLE: SENIOR LEGAL SECRETARY CLASS SUMMARY: Under general supervision by the City Attorney, is responsible for drafting ordinances, resolutions, contracts, complaints, answers, demurrers, pleadings and law and motion documents. Performs other complex clerical and secretarial work involving considerable knowledge of legal and court procedures, transcribes dictophone tapes rapidly and accurately, maintains a calendar of filing deadlines and performs other work as required. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. Essential Duties: • Prepares ordinances, resolutions, deeds, contracts, and other documents with minimum supervision by attorney; • Prepares a full range of documents related to litigation; • Assists attorneys in less -technical research, document control and analysis for litigation; • Remains currently informed on filing and service time limits; • Calendars appointments, court appearances, document and fling deadlines for staff; • Keeps attorneys apprised of filing time limits; • Receives visitors and telephone calls and deals with routine office matters independently; • Composes letters, reports, memoranda and official documents; • Files and indexes various standard legal and litigation records and documents; • Maintains confidential files; • May assist in training administrative employees and interns; • Prepares claim and expense vouchers. DISTINGUISHING CHARACTERISTICS: This classification is distinguished from Legal Secretary as this is the advanced -level class addressing the most complex and sensitive matters, exercising a higher degree of judgement and independence and serving as the primary secretary for the City Attorney. May provide general direction or act as a lead for administrative staff. MINIMUM QUALIFICATION Training and Experience: • Graduation from high school or attainment of a satisfactory score on a G.E.D. test: and • Five (5) years' progressively responsible experience in a law office in an administrative or clerical role; or CLASS TITLE: SENIOR LEGAL SECRETARY (continued) • An equivalent combination of training and experience. • Lifigation experience preferred. Knowledae of: • Advanced principles of business English and legal terminology; • Advanced of legal forms, methods and procedures; • Statutory deadlines for responding to and/or filing pleading documents; • Basic legal research principles; • Computer applications related to work including legal programs and word processing, spreadsheet and database software; • Standard law office administrative practices and procedures. Ability to: • Draft pleadings and other legal documents; • Communicate effectively with attorneys, staff, public, etc.; • Type accurately at a speed necessary to meet the requirements of the position; • Organize time and adjust priorities in response to external pressures; • Organize, research and maintain legal and office files and calendars; • Exercise sound judgement; • Maintain confidentiality and discretion of sensitive matters; • Compose correspondence and prepare standard legal documents from brief instructions; • Prepare clear, accurate and concise records and reports; • Communicate effectively, both orally and in writing; • Understand and follow written and oral instructions; • Develop and maintain effective working relationships with the Legal Administrative Supervisor, supervising attorneys, officers of the court, litigants and their attorneys, complainants and others encountered in the course of work. License. Cori ffi oics and Soecial Reaulrements: • A typing certificate dated within two years of recruitment filing deadline certifying 60 net words per minute. • Possession of a valid Class "C" California drivers license • Must be able to pass a background check Physical Conditions or Speclal Working Condffions: Standard office environment and working conditions. -- oved by the Miscellaneous Civil Service Board: June 16, 2020 Approved by the City Council: June 24, 2020 u BAKERSFIELD TO: Miscellaneous Civil Service Board FROM: Christi Tenter, Human Resources Director SUBJECT: Reclassification of Clerk Typist II to Human Resources Clerk DATE: June 16, 2020 The Human Resources Division initiated a reclassification review to determine whether the actual duties of a Clerk Typist II staff member have significantly changed in relationship to the customary duties, responsibilities, and requirements of the position. The individual in this position has been progressively assuming and performing the duties outside of the scope of a Clerk Typist Il. The Clerk Typist II position, performs general typing and a variety of moderately difficult clerical work. The incumbent's daily tasks require review and exposure to confidential and often sensitive material/matters. The incumbent currently assists in administering various leave of absence programs, such as, Family Medical Leave Act (FMLA), California Family Rights Acts (CERA), Pregnancy Disability Leave Act (PDLA), and the Americans with Disabilities Act (ADA). The incumbent also has technical knowledge of the City's health insurance benefit plans, assists in the Open Enrollment process, maintains personnel files and updates the applicant tracking system. Based on the review, City staff recommends the duties performed by the incumbent more appropriately align with the Human Resources Clerk position of performing technical personnel support activities and responsible confidential clerical functions. If the proposed reclassification request is approved the reclassification will not result in an increase to the department's authorized complement. Additionally, the salary adjustment will be absorbed from the vacant Human Resource Analyst I position, which will also result in cost savings. 0 BAKERSFIELD TO: Miscellaneous Civil Service Board FROM: Christi Tenter, Human Resources Director SUBJECT: Reclassification of Legal Secretary to Senior Legal Secretary DATE: June 16, 2020 The City Attorney's Office requested a reclassification review to determine whether the actual duties of a Legal Secretary incumbent have significantly changed in relationship to the customary duties, responsibilities, and requirements of the position. The individual in this position has been progressively assuming and performing the duties outside of the scope of a Legal Secretary since the retirement of a tenured team member in April 2018. The difference in the two positions lies primarily in the clarity that this individual is the primary contact for the City Attorney and assumes all responsibilities connected with that function. This includes all of the duties of a legal secretary plus an advanced -level of experience in order to address complex and sensitive matters, exercising a higher degree of judgment and independence, which one would expect as the secretary for the City Attorney. In addition, it is anticipated and expected that this position will provide general lead direction for administrative staff. Based on the review, Human Resources recommends the duties performed by the incumbent more appropriately align with the duties of a Senior Legal Secretary position of performing advanced -administrative support activities for the City Attorney and lead functions. This recommendation has been reviewed and authorized by the City Attorney. If the proposed reclassification request is approved the reclassification will not result in an increase to the department's authorized complement. Additionally, the salary adjustment will be absorbed from the vacant Deputy City Attorney II position, which will also result in cost savings.