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HomeMy WebLinkAbout11/16/21 MISC CIVIL SERVICE AGENDA4-7-10 BAKERSFIEL� BAKEF2SPIELU MISCELL 1 SERVICE MEET�apy-P rIY POSTEf�ON AGENDA BAKERSFIELD CITY CLERK Nr��/ l�2*ac�a1 MEETING OP NOVEMBER 10, 2021 by City Clerk's Office ---} City of Bakersfield 1600 Tru>ctun Ave Conference Room A t�y�Y Regular Miscellaneous Civil Service Board Meeting 2 P.M. I- ROLL CALL-L- 2- ALL 2_ PUBLIC COMMENTS 3. APPROVAL OF MINUTES 1. Minutes from the Miscellaneous Civil Service Board Meeting on September 21, 2021 Staff Recommends approval of the Minutes from the Misce//aneous C/vi/ Service Board Meeting on September 27, 202-1 A. Eligible List Certified by the Human Resources Director 1. Accounting Clerk 1/11 (P) #01574 2_ Administrative Analyst 111 (0) #01 549 3. Assistant City Manager (0) #01582 4. Civil Engineer 1 I I - Building (0) #01500 S. Fleet Equipment Mechanic 1/11 (0) #01544 6. Geographic Information Systems (GIS) Technician (0) #01557 7. Light Equipment Operator (0) #01546 8. Public Works E)irector ((D) #01571 9. Solid Waste Equipment Operator ((D) #01542 10- Supervisor 1 I - E)evelopment Services ((D) #01531 11 . Supervisor I I - Fleet (P) #01567 12. Technology Systems Analyst 1 - Network Administration (0) #01 550 13. Wastewater Electrical 8. 1 nstrumentation Technician 1/11 (0) #01541 B_ Nepotism(s) 1 . Arthur Carmona 111, Light Equipment Operator #01546 2. Ryan E:)oolan, Solid Waste Equipment Operator #01542 3_ Camilo Gonzales, Solid Waste Equipment Operator #01 542 4. Joshua Tristan, Canal Tender I I #01558 C. Job Specification(s) Revised Solid Waste Director #89130 2. Technology Systems Analyst 1/11 #25101 D. New Job Specification(s) 1. Budget Officer #88075 2. Deputy Public Works Director #88055 3. Fleet Service Writer #14340 E. Appointment of Hearing Officer and Selection of dates for Personnel Appeal Hearing 5. ADJOURNMENT (03 BAKERSFIEL.D ADMINISTRATIVE REPORT THE SOUND OF -' { jjr,* MEETING DATE: 11/16/2021 TO: FROM: CREATED BY: DATE: WARD: SUBJECT: 3. 1. Bakersfield Miscellaneous Civil Service Board a Julie Houselog Julie Houselog, Human Resources Clerk 10/15/2021 Minutes from the Miscellaneous Civil Service Board Meeting on September 21, 2021 STAFF RECOMMENDATION: Staff Recommends approval of the Minutes from the Miscellaneous Civil Service Board Meeting on September 21, 2021 BACKGROUND: ATTACHMENTS: Description Type © Minutes from the Miscellaneous Civil Service Roard Backup Material Meeting on September 21, 2021 MINUTES Miscellaneous Civil Service Board Regular Meeting 1600 Truxtun, City Hall North, Conference Room A, 1 st Floor September 21, 2021 2:00 P.M. The Miscellaneous Civil Service Board Regular Meeting commenced on, September 21, 2021 at 2:00 p.m., City Hall North, Conference Room A, 1 st Floor. 1. Roll Call: Ron Wolfe, Chair -Absent Nila Hogan -Secretary Patrick Bowers - Roland Maier -Acting Chair Kevin Oliver Administration present: Christi Tenter -Human Resources Director Shayla Woods -Collins- Human Resources Manager Tracy Sunkes, Human Resources Analyst Isabel Farmer, Human Resources Analyst Viridiana Gallardo-King, Deputy City Attorney II Julie Houselog, Human Resources Clerk 2. Public Comments None 3. Approval of Minutes Upon a motion, by Commissioner Kevin Oliver and seconded by Commissioner Patrick Bowers, the minutes for August 17, 2021 were APPROVED, ALL AYES 4. New Business A. Eligible Lists Certified by the Human Resources Director 1. Associate Planner 1 (0) #01536 2. Building Inspector 1/11 (Open) #01538 3. Economic & Community Development Planner 1/11 (0) #01534 4. Engineering Technician I -Water (P) #01535 5. Facility Worker (0) #01533 6. Fleet Service Worker II (0) #01520 7. Risk Management Safety Officer (0) #01543 8. Service Maintenance Worker - Solid Waste (0) #01537 9. Service Maintenance Worker (0) #01540 10. Technology Systems Technician I -Desktop (0) #01509 Eligible lists for the above referenced position(s), were submitted as information items to the Board and placed on file. NAT B. Eligible List extended by the Human Resources Director 1. Accounting Supervisor (0) #01450 extended from 10/9/21 to 12/9/21 Eligible list extended for the above referenced position(s), were submitted as informational items to the Board and placed on file. NAT C. Nepotism(s) 1. Barbara Muniz, Facility Worker #01533 2. Jarred Smith, Facility Worker #01533 3. Juan Dominguez, Facility Worker #01533 4. Christopher Sianez, Service Maintenance Worker #01540 5. Francisco Jimenez Ramirez, Service Maintenance Worker #01540 6. Christino Torres, Supervisor II - Development Services #01531 7. Ryan Doolan - Supervisor II - Development Services #01531 After discussion, a motion, by Commissioner Kevin Oliver and seconded by Commissioner Patrick Bowers, was made to approve the recommendation of the Development Services Director, Christopher Boyle and/or Human Resources, to approve the Nepotism(s) for the above referenced items. APPROVED, ALL AYES D. Job Specification(s) Revised 1. Associate Attorney #88250 2. Deputy City Attorney 1 #88260 3. Supervisor II #57120 After discussion, a motion, by Commissioner Patrick Bowers and seconded by Commissioner Kevin Oliver, was made to approve the recommendation of the Human Resources Manager, Shayla Collins and approve the Revised Job Specifications. APPROVED, ALL AYES. E. New Job Specification(s) 1. Assistant Code Enforcement Officer #27240 2. Plan Checker -Plumbing & Mechanical Specialist #27030 After discussion, a motion, by Commissioner Kevin Oliver and seconded by Commissioner Nila Hogan, was made to approve the recommendation of the Human Resources Manager, Shayla Collins, and approve the New Job Specification for Assistant Code Enforcement Officer #27240. APPROVED, ALL AYES After discussion, a motion, by Commissioner Patrick Bowers and seconded by Commissioner Kevin Oliver, was made to approve the recommendation of the Human Resources Manager, Shayla Collins, and approve the New Job Specification for Plan Checker -Plumbing & Mechanical Specialist #27030. APPROVED, ALL AYES D. Reclassification(s) 1. Maintenance Craftworker I to Maintenance Craftworker II (Water) After discussion, a motion, by Commissioner Kevin Oliver and seconded by Commissioner Patrick Bowers, was made to approve the recommendation of the Human Resources Director, Christi Tenter, and approve the Reclassification. APPROVED, ALL AYES 5. Commissioner's Comments The Board discussed if City of Bakersfield had hiring problems due to the pandemic, additionally the Board asked about vaccine mandates. 6. Adjournment There being no further business to come before the Board, a motion was made by Commissioner Kevin Oliver and seconded by Commissioner Patrick Bowers to adjourn the meeting at 2:25 p.m. APPROVED, ALL AYES. Respectfully submitted, Nila Hogan, Secretary (03 BAKERSFIELD ADMINISTRATIVE REPORT THE SOUND OF,jrrfl .r MEETING DATE: 11/16/2021 1. TO: FROM: CREATED BY: DATE: WARD: SUBJECT: Bakersfield Miscellaneous Civil Service Board Isabel Farmer Isabel Farmer, Human Resources Analyst 10/27/2021 Accounting Clerk 1/11 (P) #01574 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type © Accounting Clerk 1/II (P) #01574 Backup Material POSITION: ACCOUNTING CLERK 1/11 fP)#01574 APPL[ED, .............................................................................02 ACCEPTED .... .... ........... I.................. ............02 TRAINING AND EXPERIENCE ............ ......................................... .........02 CERTIFIED...................................................... ....... .... .........02 Esfablished 10/27/2021 Eligible. List- Report Abt-ounting Clerk 1/11 (.Promotional) #01574 Human Resources Analyst:, Isabel.Farmer List Expiration Candidate Name Seq. Rank 4/27/2022 Dunaway, Chelsea 10/27M21 4127/20.22 :Mejio, Jessica (03 BAKERSFIELD ADMINISTRATIVE REPORT TFE SOUND OF MEETING DATE: 11/16/2021 TO: FROM: CREATED BY: DATE: WARD: SUBJECT: 2. Bakersfield Miscellaneous Civil Service Board Tracy Sunkes Tracy Sunkes, Human Resources Analyst 10/4/2021 Administrative Analyst I I 1 (0) #01549 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description D Administrative Analyst III (0) #01549 Type Backup Material POSITION:.ADMINISTRATIVE ANALYST III (OPEN) #Oi549 APPLIED............ :...................... :........................... :...... ............................. ACCEPTED................................................................................12 ATTENDEDORAL........................:.....::................................................12 AFTERORAL... . .....................................................................09 CERTIFIED............................................................... ... ... 09 Eligible List Report Administrative Analyst Ill (Open) #01549 Human Resources Analyst: Tracy Sunkes Established List Expiration Candidate Name Seq. Rank 10/4%2021 4/4/2022 Heredia, Juan 1 10/4/202.1 4/4/2022 Rubio, Crystal 2 10/4/2021. 4/4/2022 Garcia, .Stephannie 3 10%4/2021. 4/4/2022 Shaw, Alexis 4 10/4/2021 4/4/2022 Webster, Tom 5 10%4/2021 4/4/2022 Holland; Kevin 6 10/4/2021 4/4/2022 Agbayani, Sherilyn 7 10/4/2021 4/4/2022 Muhsen, Marta g 10/4/2021 4/4./2022 Cifuentes, Mia 9 403 BAKERSFIELD ADMINISTRATIVE REPORT THE SOUND OF,,aW44.f !R,* MEETING DATE: 11/16/2021 TO: FROM: CREATED BY: DATE: WARD: SUBJECT: 3. Bakersfield Miscellaneous Civil Service Board Shayla Collins Shayla Collins, Human Resources Manager 11/16/2021 Assistant City Manager (0) #01582 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description 0 Assistant City Manager (0) #01582 Type Backup Material POSITION: ASSISTANT CITY MANAGER (OPEN) #01582 APPLIED...................................................................................................... 55 INVITEDTO ORAL.........................................................................05 ATTENDEDORAL.........................................................................................05 CERTIFIED.....................................................................................................02 Established 11/8/2021 11/8/2021 Eligible List Report Assistant City Manager (Open) #01582 Human Resources Manager, Shayla Collins List Expiration Candidate Name 5/8/2022 Hallen, Gary 5/8/2022 Haney, Bret Seq. Rank 4 Tenter, Human Resources Director November 8, 2021 B. (01 AKERSFIELD ADMINISTRATIVE REPORT TIE SOUND OF � t�jt(tU MEETING DATE: 11/16/2021 TO: FROM: CREATED BY: DATE: WARD: SUBJECT: 4. Bakersfield Miscellaneous Civil Service Board Tracy S unkes Tracy Sunkes, Human Resources Analyst 10/11/2021 Civil Engineer I I I - Building (0) #01500 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type 0 Civil Engineer III - Building (0) #01500 Eligible List Backup Material � .'��^ P�� � � __.~ . CIVIL.ENGINEER III -BUILDING (0)#01.600. APPLIED ACCEPTED. '"-,.,^..-.-,,.TRAINtNG AND EXPERIENCE.. --- '~^'`^~-`^^^-.'^-~-...--.,..�_,,^_...~^^ 03 ``'`-- ^--``^_~^'--^~.~-~~..J08 �~- ���_RT� _ -,.�,-_-~.,~--,,.-'-~_-_^,---^~-^-~.---^,---,,,-~--.-03 Eligible List Report Civil Engineer III -Building (Open) #01500 Human Resources Analyst: Tracy Sunkes Established List Expiration Candidate Name Seq. Rank 10/11/2021 4/11/2022 Korman, Thomas 1 10/11/2021 4/11/2022 Najeeb, Mustafa r 10/11/2021 4/11/2022 Ojeda, Adam ', Human October 11, (03 BAKERSFIELD ADMINISTRATIVE REPORT TFE SOUND OF i MEETING DATE: 11/16/2021 TO: FROM: CREATED BY: DATE: WARD: SUBJECT: 5. Bakersfield Miscellaneous Civil Service Board Tracy S unkes Tracy Sunkes, Human Resources Analyst 10/4/2021 Fleet Equipment Mechanic 1/11 (0) #01544 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type © Fleet Equipment Mechanic (0) #01544 Eligible List Backup Material POSITION: FLEET EQUIPMENT MECHANIC 1/11 (OPENI #01544 APPLIED....................... i: ............. :......... :......................... : ............................. 25 INVITED TO ORAL...........................................................................08 ATTENDEDORAL.........................................................................................06 CERTIFIED.......................................................................................................03 Eligible List Report Fleet Equipment Mechanic 1/11 (Open) #01544 Human Resources Analyst: Tracy Sunkes Established List Expiration Candidate Name Seq. Rank 10/1/2021 4/1/2022 Valle, Uiisses 1 10/1/2021 4/1/2022 Olaguez Jimenez, Christian 2 10/1/2021 4/1/2022 Montes, Felipe 3 Christi Tenter, Huriian Resources Director October 1, 2021 0 BAKERSFIELD TFE SOUND OF,CA4W f .i ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 6. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tracy Sunkes CREATED BY: Tracy Sunkes, Human Resources Analyst DATE: 11/2/2021 WARD: SUBJECT: Geographic Information Systems (GIS) Technician (0) #01557 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type © Geographic Information Systems (GIS) Technician (0) Backup Material #01557 POSITION: GEOGRAPHIC INFORMATION SYSTEMS (GIS). TECHNICIAN' OPEN #01557 APPLIED ................. ............ INVITED TO ORAL.......;..... ............................... ............. ......05 ATTENDEDORAL.............................................................................03 CERTIFIED.................................6............... ......................--- ...........01 Eligible List Report Geographic Information Systems (GIS) Technician (Open) #01557 Human Resources Analyst, Tracy Sunkes Established List Expiration Candidate Name Seq. Rank 11/2/2021 5/2/2022 Gomez, Valerie 1 Shayla Coll Human RYsources Manager November 2,2021 (03 BAKERSFIELD THE SOUND W-CW4 4V ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 7. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tracy Sunkes CREATED BY: Tracy Sunkes, Human Resources Analyst DATE: 10/8/2021 WARD: SUBJECT: Light Equipment Operator (0) #01546 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type a Light Equipment Operator (0)#01546 Eligible List Backup Material � p����(��. LIGHT EQUIPMENT OPERATOR (9,E-ENj- #01.546 � ^ .~~ .~,,, CERTIFIED.~^ --'....^,-.---_.,..^.~,,.---'-----~,~^,.~^----'-.,-,,.^..^'.'^. )6 Eligible List Report Light Equipment Operator (Open) #01546 Human Resources Analyst: Tracy Sunkes Established List Expiration Candidate Name Seq. Rank 10/8/2021 4/8/2022 Castorela, Javier 1 10/8/2021 4/8/2022 Baez Cervantez, Luis 2 10/8/2021 4/8/2022 Ugalde, Jose 3 10/8/2021 4/8/2022 Gonzalez, Rogelio 4 10/8/2021 4/8/2022 Carmona, Arthur 5 10/8/2021 4/8/2022 Ruiz, Mynor 6 Human Resources October 8, 2021 (03 BAKERSFIELD ADMINISTRATIVE REPORT THE SOUND OF,,C." �M MEETING DATE: 11/16/2021 TO: FROM: CREATED BY: DATE: WARD: SUBJECT: Q Bakersfield Miscellaneous Civil Service Board Shayla Collins Shayla Collins, Human Resources Manager 10/15/2021 Public Works Director (0) #01571 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type o Public Works Director Backup Material POSITION: PUBLIC WORKS DIRECTOR (OPEN)#01571 APPLIED.......................................................................................................19 INVITEDTO ORAL.........................................................................04 ATTENDEDORAL.........................................................................................03 CERTIFIED.....................................................................................................03 Eligible List Report Public Works Director (Open) #01571 Human Resources Manager, Sholya Collins Established List Expiration Candidate Name Seq. Rank 10/14/2021 4/14/2022 Strakaluse, Gregg 1 10/14/2021 4/14/2022 Saunier, Clete 2 10/14/2021 4/14/2022 Nakhoul, Ghassan 3 risti Tenter, Human Resources Director October 14, 2021 1130 BAKERSFIELD THE SOUND OF T ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 9. TO: FROM: CREATED BY: DATE: WARD: SUBJECT: Bakersfield Miscellaneous Civil Service Board Tracy S unkes Tracy Sunkes, Human Resources Analyst 9/27/2021 Solid Waste Equipment Operator (0) #01542 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type ® Solid Waste Equpment Operator (0) #01542 Backup Material POSITION: SOLID WASTE EQUIPMENT OPERATOR (OPEN) #01542 APPLIED.......................................................................................................47 INVITEDTO ORAL.........................................................................10 ATTENDEDORAL.........................................................................................06 CERTIFIED.....................................................................................................05 Eligible List Report Solid Waste Equipment Operator (Open) #01542 Human Resources Analyst: Tracy Sunkes Established List Expiration Candidate Name Seq. Rank 9/23/2021 3/23/2022 Gonzales, Camilo 1 9/23/2021 3/23/2022 Doolan, Ryan 2 9/23/2021 3/23/2022 Pagatpatan, Edward 3 9/23/2021 3/23/2022 Castro, Manuel 4 9/23/2021 3/23/2022 Gutierrez, Carlos 5 hristi Tenter, Human Resources Director September 23, 2021 103 BAKERSFIELD TFE SOUND DF,-4ft01?Af Jft* ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 10. TO: FROM: CREATED BY: DATE: WARD: SUBJECT: Bakersfield Miscellaneous Civil Service Board Isabel Farmer Isabel Farmer, Human Resources Analyst 10/6/2021 Supervisor 11 - Development Services (0)#01531 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type a Supervisor II - Development Services (0) #01531 Backup Material POSITION:. SUPERVISOR II DEVELOPMENT SERVICES (OPEN) #01531 APPLIED....... ...................................................................:...:..26 ACCEPTED........................................................................................12 ATTENDEDORAL.........................:...........:.......:.:......:.......:.................12 AFTERORAL.......................................................................................0.9. CERTIFIED........................................................................................... 09 Eligible List Report Supervisor 11- Development Services (Open) #01531 Human Resources Analyst: Isabel Farmer Established List Expiration Candidate Name Seq. Rank 10/5/2021 4/5/2022 Doolan, Ryan 1 10/5/2021 4/5/2022 Zamora, Juan 2 10/5/2021 4/5/2022 Garcia, Carlos 3 10/5/2021 4/5/2022 Nolan, Daniel 4 10/5/2021 4/5/2022 Hernandez, Charles 5 10/5/2021 4/5/2022 Rios, Everett 6 10/5/2021 4/5/2022 Stamper, Justin 7 10/5/2021 4/5/2022 Talavera, Daniel g 10/5/2021 4/5/2022 Torres, Christino 9 , Human Resources Director October 5, 2021 401 BAKERSFIELD ADMINISTRATIVE REPORT TW SOUND OF,_Swt' ICY f Jer MEETING DATE: 11/16/2021 11. TO: FROM: CREATED BY: DATE: WARD: SUBJECT: Bakersfield Miscellaneous Civil Service Board Isabel Farmer Isabel Farmer, Human Resources Analyst 10/11/2021 Supervisor 11 - Fleet (P) #01567 STAFF RECOMMENDATION: Informational item only. BACKGROUND: ATTACHMENTS: Description Type 0 Supervisor II -Fleet (P) #01567 Backup Material AC 0 CERT SUPERVISOR II;FLEET (PROMOTIONAL) #01567 ED........... ................. ......... ....... o. ....... ...............................03. AND EXPERIENCE . ... ............ ...................................03 ................................................ ... _ ..........a....... ..03 Eligible List Report Supervisor 11- Fleet (Promotional) #01567 Human Resources Analyst: Isobel Farmer Established List Expiration Candidate Name Seq. Rank 10/11/2,021 4/11/2022 Garcia -Angulo, Juan 1 10/11/2021 4/11/2022 Michel, Alberto 1 10/11/2021 4/11/2022 Rodriguez, Moises I /J fh-'n"s ti -Te n i . Human Resources Director October 11, 2021 0 BAKERSFIELD TFE SOUND OF C.04.f a ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 12. TO: Bakersfield Miscellaneous Civil Service Board FROM: Isabel Farmer CREATED BY: Isabel Farmer, Human Resources Analyst DATE: 9/20/2021 WARD: SUBJECT: Technology Systems Analyst I - Network Administration (0) #01550 STAFF RECOMMENDATION: Informational item only BACKGROUND: ATTACHMENTS: Description Type p Technology Systems Analyst I - Network Administration Backup Material (0)#01550 POSITION; TECHNOLOGY SYSTEMS ANALYST 1 -NETWORK ADMINISTRATION L01#01 550 APPLIED................................... :.......:....:...........................:................13 ACCEPTED................. ................ I ................ I... , .........................:0.3 TRAINING AND -EXPERIENCE .......... ................. ................................ ..03 CERTIFIED...... .. ......................... ...... ......................................03 Eligible List Report Technology Systems Analyst I -Network Administration (Open) #01550 Human Resources Analyst: Isabel Farmer Established List Expiration Candidate Name Seq. Rank 9/20/2021 3/20/2022 Aguirre, Hector 9/20/2021 3/20/2022 Harleston, Michael 9/20/2021 3/20/2022 Singh, Manpreet Tenter, Hurfian Resources Director 9/20/2021 (03 BAKERSFIELD ADMINISTRATIVE REPORT TFE SOUND OF,540Wp! JIjei{eI MEETING DATE: 11/16/2021 13. TO: Bakersfield Miscellaneous Civil Service Board FROM: Isabel Farmer CREATED BY: Isabel Farmer, Human Resources Analyst DATE: 10/5/2021 WARD: SUBJECT: Wastewater Electrical & Instrumentation Technician 1/11 (0)#01541 STAFF RECOMMENDATION: Informational Item only BACKGROUND: ATTACHMENTS: Description Type p Wastewater Electrical & Instrumentation Technician UII (0) Cover Memo #01541 POSITION: WASTEWATER ELECTRICAL & INSTRUMENTATION TECHNICIAN 1/11 OPEN #01541 APPLIED...:............................................................................................22 ACCEPTED ............................ .......................................................:.........................:07 ATTENDEDORAL ........................................:........ ..:........:.:...............OS AFTERORAL.................................................................:.......................03 CERTIFIED.....................:..............:.................:................................:.....03 Eligible List Report Wastewater Electrical & instrumentation Technician 1/11 (Open) #01541 Human Resources Analyst: Isabel Farmer Established List Expiration Candidate Name Seq. Rank 10/1/2021 4/1/2022 Aes, Kelly 1 10/l/2021 4/1/2022 Champlin, Zachary 2 10/1/2021 4/1/2022 Morales, Rafael 3 1 Christi Tenter, Human Resources October 1, 2021 403 BAKERSFIELD ADMINISTRATIVE REPORT TIE SOUND OF,j *&*j d MEETING DATE: 11/16/2021 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tracy Sunkes CREATED BY: Tracy Sunkes, Human Resources Analyst DATE: 10/11/2021 WARD: SUBJECT: Arthur Carmona 111, Light Equipment Operator #01546 STAFF RECOMMENDATION: Staff recommends approval of Nepotism Waiver Request for Arthur Carmona III, Light Equipment Operator #01546 BACKGROUND: ATTACHMENTS: Description Type © Arthur Carmona III -Light Equipment Operator #01546 Backup Material (03 BAKERSFIELD THE SOUND OF5Mk*kf 964* MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: OCTOBER 19, 2021 FROM: TRACY SUNKES, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING -ARTHUR CARMONA III CANDIDATE FOR LIGHT EQUIPMENT OPERATOR - #01546 Arthur Carmona III has successfully completed in the examination process for the position of Light Equipment Operator, and has placed on Eligible List for same. His father, Arthur Carmona Jr., is currently employed as a Solid Waste Equipment Operator in the Solid Waste Division of the Public Works Department. Due to the possibility of Arthur Carmona III being considered for promotion to the light Equipment Operator position, the issue of nepotism must be addressed. Arthur Carmona III is currently employed as a Service Maintenance Worker in the Wastewater Division of the Public Works Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Light Equipment Operator is as follows: Under general supervision, performs semiskilled work in the operation of light and heavy equipment and complex equipment and performs other work as required. A summary of the duties and responsibilities for the position of Solid Waste Equipment Operator is as follows: Under general supervision, performs manual and semi -skilled work in the operation of heavy and complex automotive refuse collection and recycling equipment such as (but not limited to) front loader, side loader, roll -off, grinder, screen plant, and compost turner; and performs other work as required. EMPLOYMENT OVERLAP If Arthur Carmona III is promoted to a Light Equipment Operator position in any division/department other than the Solid Waste Division of the Public Works Department, performance appraisals would not be reviewed or conducted by either employee for the other, no employee would be directly supervised by the other; and they would not report to each other within the chain of command, as they would be assigned to different divisions / departments. RECOMMENDATION The Human Resources Department recommends approval of the nepotism waiver provided that Arthur Carmona III not be appointed to a Light Equipment Operator position in the Solid Waste Division of the Public Works Department. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. 0 BAKERSFIELD TFE SOUND OF,-' tfti{tf ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tracy S unkes CREATED BY: Tracy Sunkes, Human Resources Analyst DATE: 9/28/2021 WARD: SUBJECT: Ryan Doolan, Solid Waste Equipment Operator#01542 STAFF RECOMMENDATION: Staff recommends approval of Nepotism Waiver Request for Ryan Doolan, Solid Waste Equipment Operator #01542 BACKGROUND: ATTACHMENTS: Description Type o Ryan Doolan, Solid Waste Equipment Operator #01542 Backup Material (03 BAKERSFIELD THE SOUND OF5*tAffVe4* MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: OCTOBER 19, 2021 FROM: TRACY SUNKES, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING - RYAN DOOLAN CANDIDATE FOR SOLID WASTE EQUIPMENT OPERATOR - #01542 Ryan Doolan has successfully competed in the examination process for the position of Solid Waste Equipment Operator and placed on the eligible list for same. He currently resides under the same household as Kari Pressler, who is currently employed as a Secretary I in the TRIP Division of the Public Works Department. Due to the possibility of Ryan being considered for promotion to the Solid Waste Equipment Operator position, the issue of nepotism must be addressed. Ryan Doolan is currently employed as a Light Equipment Operator in the Building Division of the Development Services Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security, or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Solid Waste Equipment Operator is as follows: Under general supervision, performs manual and semi -skilled work in the operation of heavy and complex automotive refuse collection and recycling equipment such as (but not limited to) front loader, side loader, roll -off, grinder, screen plant, and compost turner; and performs other work as required. A summary of the duties and responsibilities for the position of Secretary I is as follows: Under general supervision, is responsible for performing secretarial and varied clerical work of considerable difficulty and performs other work as required. EMPLOYMENT OVERLAP According to the Acting Public Works Director, Stuart Patteson, if Ryan Doolan is promoted to a Solid Waste Equipment Operator position in the Solid Waste Division of the Public Works Department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other; and they would not report to each other within the chain of command as they would be assigned to different divisions. RECOMMENDATION The Acting Public Works Director, Stuart Patteson, and the Human Resources Department recommends approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. (03 BAKERSFIELD TlE SOUND OF;rk{lp(y a ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 3. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tracy S unkes CREATED BY: Tracy Sunkes, Human Resources Analyst DATE: 9/28/2021 WARD: SUBJECT: Camilo Gonzales, Solid Waste Equipment Operator#01542 STAFF RECOMMENDATION: Staff recommends approval of Nepotism Waiver Request for Camilo Gonzales, Solid Waste Equipment Operator #01542 BACKGROUND: ATTACHMENTS: Description Type © Camilo Gonzales, Solid Waste Equipment Operator Backup Material #01542 (03 BAKERSFIELD THE SOUND OFbftk#lk� tVe* MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: OCTOBER 19, 2021 FROM: TRACY SUNKES, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING - CAMILO GONZALES CANDIDATE FOR SOLID WASTE EQUIPMENT OPERATOR - #01542 Camilo Gonzales has successfully competed in the examination process for the position of Solid Waste Equipment Operator and placed on the eligible list for same. His uncle, Jorge Quirino, is currently employed as a Maintenance Craftworker I in the General Services Division of the Public Works Department, his cousin, Ja'nette Beck, is currently employed as a Supervisor II in the Recreation Division of the Recreation and Parks Department, and his cousin, Jorge Banuelos-Carino, is currently employed as a Light Equipment Operator in the Parks Division of the Recreation and Parks Department. Due to the possibility of Camilo being considered for promotion to the Solid Waste Equipment Operator position, the issue of nepotism must be addressed. Camilo Gonzales is currently employed as a Service Maintenance Worker in the Solid Waste Division of the Public Works Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security, or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Solid Waste Equipment Operator is as follows: Under general supervision, performs manual and semi -skilled work in the operation of heavy and complex automotive refuse collection and recycling equipment such as (but not limited to) front loader, side loader, roll -off, grinder, screen plant, and compost turner; and performs other work as required. A summary of the duties and responsibilities for the position of Maintenance Craftworker I is as follows: Under general supervision, performs skilled journey -level work in the construction, remodeling, maintenance and repair of City facilities, properties and equipment; prepares basic records and reports; purchases materials and supplies; may lead others in a small crew setting; and performs other work as required. A summary of the duties and responsibilities for the position of Supervisor II - Recreation is as follows: Under general direction, performs work of average difficulty and is responsible for organizing and supervising an assigned section of the total city-wide leisure program involving program planning, budgeting, and organizing for assigned activities within the specific recreation program; assists in the administration of a community center; and performs other work as required. A summary of the duties and responsibilities for the position of light Equipment Operator is as follows: Under general supervision, performs semiskilled work in the operation of light and heavy equipment and complex equipment and performs other work as required. EMPLOYMENT OVERLAP According to the Acting Public Works Director, Stuart Patteson, if Camilo Gonzales is promoted to a Solid Waste Equipment Operator position in the Solid Waste Division of the Public Works Department, performance appraisals would not be reviewed or conducted by any employee for the others, no employee would be directly supervised by the others; and they would not report to each other within the chain of command as they would be assigned to different divisions or departments. RECOMMENDATION The Acting Public Works Director, Stuart Patteson, and the Human Resources Department recommends approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. (01 BAKERSFIELD ADMINISTRATIVE REPORT THE SOUND OF,;*" rtj*i MEETING DATE: 11/16/2021 9 TO: Bakersfield Miscellaneous Civil Service Board FROM: Tracy S unkes CREATED BY: Tracy Sunkes, Human Resources Analyst DATE: 11/2/2021 WARD: SUBJECT: Joshua Tristan, Canal Tender I1 #01558 STAFF RECOMMENDATION: Staff recommends approval of Nepotism Waiver Request for Joshua Tristan, Canal Tender 11 #01558 BACKGROUND: ATTACHMENTS: Description Type © Joshua Tristan -Canal Tender II #01558 Backup Material :E BAKERSFIELD THE SOUND OF,5*t*i cfV84* MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: NOVEMBER 16, 2021 FROM: TRACY SUNKES, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING — JOSHUA TRISTAN CANDIDATE FOR CANAL TENDER II - #01558 Joshua Tristan has successfully competed in the examination process for the position of Canal Tender II, and placed on the eligible list for. same. His step -father, Miguiel Calistro, is currently employed as a Fleet Equipment Mechanic II in the Fleet Division of the Public Works Department. Due to the possibility of Joshua Tristan being considered for promotion to a Canal Tender II, the issue of nepotism must be addressed. Joshua is currently employed as a Service Maintenance Worker in the Water Resources Department. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Canal Tender II is as follows: Under general supervision, performs Kern River dispatch functions; diverts, regulates, delivers, and measures irrigation water; performs directed canal maintenance; trains new regular and temporary employees; and performs other work as required. A summary of the duties and responsibilities for the position of Fleet Equipment Mechanic II is as follows: Under minimal supervision, performs maintenance, repairs and overhauls of the City's light and/or heavy equipment including trucks, construction equipment, automobiles, fire vehicles, police vehicles, small engine equipment, refuse vehicles, street sweepers, generators, recycling equipment, and similar equipment; and performs other duties as required. EMPLOYMENT OVERLAP According to the Water Resources Manager, Art Chianello, If Joshua Tristan is promoted to a Canal Tender II in the Water Resources Department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other and they would not report to each otherwithin the chain of command, as they would be assigned to different departments. Recommendation The Water Resources Manager, Art Chianello, and the Human Resources Department recommends approval of the nepotism waiver for Joshua Tristan. If this request is approved, however, nepotism considerations may adversely affect future appointment, transfers, or promotional opportunities. (03 BAKERSFIELD ADMINISTRATIVE REPORT TEE SOUND OF,_ -'W" i MEETING DATE: 11/16/2021 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Shayla Collins CREATED BY: Shayla Collins, Human Resources Manager DATE: 10/15/2021 WARD: SUBJECT: Solid Waste Director#89130 STAFF RECOMMENDATION: Staff recommends approval of the revised job specification Solid Waste Director #89130. BACKGROUND: Effective recruitment and retention efforts are dependent on accurate and up-to-date job specifications. Job specifications (A.K.A., job descriptions) outline the duties and responsibilities of the position and define minimum qualifications for job seekers. Periodically, work duties evolve or change which may distinguish a position from the existing library of approved job specifications. Outdated specifications or misallocated positions do not provide the job seeker an accurate description of the position, which may lead to discontent or an unsuccessful match in the hiring process. Updates or new specifications provide an accurate description of the job and increase positive results in identifying the most qualified candidate and long-term retention. ATTACHMENTS: Description Type © Solid Waste Director #89130 - With underlines and Backup Material crossouts 0 Solid Waste Director #89130 - Final Backup Material CITY OF BAKERSFIELD CLASS SPECIFICATION: 89130 UNIT: MANAGEMENT EE04: OFFICIAL/ADMINISTRATORS CLASS TITLE: SOLID WASTE DIRECTOR CLASS SUMMARY: Under administrative direction is responsible for planning and directing the general operation of municipal solid waste collection, including treatment, disposal, diversion, and recycling programs; plans, organizes, integrates, directs, and coordinates activities of the Solid Waste Division; provides assistance to the Department Head with work of great complexity and sensitivity; makes public presentations and responds to public inquiries; acts as the division head and is assigned responsibility for specific functional areas; provides policy guidance and maintains cooperative relationships with community groups, intergovernmental agencies, and City staff. Under direction, acts for Department Head in their absence. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting_ Essential Duties: • Directs activities of the Solid Waste Division which includes solid waste collection, treatment, disposal, diversion and recycling programs; • Oversees and participates in the development implementation and maintenance of the solid waste division's goals objectives policies and procedures; ensures goals are achieved; • Represents the City in contacts with federal, state, county, and local agencies involved with solid waste, environmental matters, landfill issues, recycling, safety, and other matters of concern; • Oversees waste diversion program, including contract solid waste haulers and City crews; • Facilitates organizational strategies to promote effectiveness in selection and recruitment efforts, employee evaluation positive morale and succession planning within the division; • Oversees conversion of solid waste collection to an automated program; • Works with County and State on solid waste diversion issues; • Recommends policy and procedures to address legislated requirements and mandates; • • Confers with and advises division superintendent and assistant director on problems related to the collection and disposal of solid waste; • Develops and administers the Division's annual budget; • Interacts extensively with the public; • PFE?Y' GF8& SPE?Girl FeP94S DISTINGUISHING CHARACTERISTICS: In addition to assisting the Department Head in varied administrative and programmatic areas, including long-range planning and policy development, fiscal management and general administration, this class has division head responsibility for intergovernmental relations and inter -agency liaison activities within the metropolitan and state-wide area for solid waste diversion and recycling activities. Emphasis is on- staying current with the federal and state legislative mandates regarding the handling of solid waste; monitoring and participating in the activities of a number of organizations and agencies, such as: the State of California Integrated Waste Management Board, the Solid Waste Association of America (SWANA), California Department of Health Services (DHS), California Environmental Health Association (CEHA), etc. This class is distinguished from the Department Head in that the latter has full management and administrative responsibilities for the entire Department. This position is distinguished from the Solid Waste Superintendent in that the Superintendent is responsible for the day-to-day operations of the division. MINIMUM QUALIFICATIONS: Knowledge of: • Public administration principles and methods, program, and budget development; • Principles of management and supervision of employees; • Principles of contract negotiation and administration relating to solid waste and consulting services; • Techniques and methods utilized in the collection, diversion, and recycling of solid waste; • Occupational and environmental safety and health hazards and safety practices; • Techniques of landfill maintenance and recycling/composting facility operation • Regulatory frameworks and processes related to solid waste; • Environmental monitoring and compliance reporting • Computer applications related to work. Ability to: • Coordinate and direct the functions of the Solid Waste Division; • Plan, organize, administer, and direct a variety of complex solid waste services and programs; • Select, motivate, and evaluate staff; • Develop and implement goals, recommend policies and internal controls, analyze complex technical and administrative problems; • Exercise sound, independent judgment; • Research regulations, procedures and technical reference materials; • Interpret laws, rules and regulations governing solid waste and other environmental codes; • Act as liaison to all City department/divisions and local, state and federal agencies, boards, etc.; • Meet deadlines with multiple priorities; • Mediate stressful or confrontational situations, • Secure cooperation and teamwork among support staff; • Demonstrate tact and diplomacy; maintain confidentiality of information• • Prepare clear and concise reports, both written and oral; • Inspect and direct activities at waste diversion and landfill facilities • Establish and maintain cooperative working relationship with the news media, public, boards, agencies, City staff, etc. Training and Experience: • Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration, Engineering, or related field AND: • Five (5) years progressively responsible experience in the management of solid waste operations or related managerial experience; OR: • An equivalent combination of training and experience which provides the capabilities to perform the described job duties. e)EPe e. • Highly Desirable: Familiarity with California laws dealing with solid waste issues. Licenses;, Certificates: or Special Requirements: • Possession of a valid California Class "C" driver's license. • Highly Desirable: National and state certifications in environmental health, engineering or related fields and certifications offered by professional organizations, i.e., the Solid Waste association of America (SWANA), California Environmental Health Association (CEHA), Department of Health Services (DHS), etc. Physical Conditions or Special Working Conditions: • Standard office environment and working conditions; however, must be willing to work outdoors in all weather conditions. • Ability to inspect and direct activities at waste diversion and landfill facilities; and oversee large vehicle fleet operations. Approved by the City Council: August 10, 1994 Approved by the Miscellaneous Civil Service Board: July 25, 1994 Approved by the City Council: Approved by the Miscellaneous Civil Service Board: CITY OF BAKERSFIELD CLASS SPECIFICATION: 89130 UNIT: MANAGEMENT EE04: OFFICIAL/ADMINISTRATORS CLASS TITLE: SOLID WASTE DIRECTOR CLASS SUMMARY: Under administrative direction is responsible for planning and directing the general operation of municipal solid waste collection, including treatment, disposal, diversion, and recycling programs; plans, organizes, integrates, directs, and coordinates activities of the Solid Waste Division; provides assistance to the Department Head with work of great complexity and sensitivity; makes public presentations and responds to public inquiries; acts as the division head and is assigned responsibility for specific functional areas; provides policy guidance and maintains cooperative relationships with community groups, intergovernmental agencies, and City staff. Under direction, acts for Department Head in their absence. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting_ Essential Duties: • Directs activities of the Solid Waste Division which includes solid waste collection, treatment, disposal, diversion and recycling programs; • Oversees and participates in the development, implementation and maintenance of the solid waste division's goals, objectives, policies and procedures; ensures goals are achieved; • Represents the City in contacts with federal, state, county, and local agencies involved with solid waste, environmental matters, landfill issues, recycling, safety, and other matters of concern; • Oversees waste diversion program, including contract solid waste haulers and City crews; • Facilitates organizational strategies to promote effectiveness in selection and recruitment efforts, employee evaluation, positive morale and succession planning within the division; • Oversees conversion of solid waste collection to an automated program; • Works with County and State on solid waste diversion issues; • Recommends policy and procedures to address legislated requirements and mandates; • Confers with and advises division superintendent and assistant director on problems related to the collection and disposal of solid waste; • Develops and administers the Division's annual budget; • Interacts extensively with the public. DISTINGUISHING CHARACTERISTICS: In addition to assisting the Department Head in varied administrative and programmatic areas, including long-range planning and policy development, fiscal management and general administration, this class has division head responsibility for intergovernmental relations and inter -agency liaison activities within the metropolitan and state-wide area for solid waste diversion and recycling activities. Emphasis is on- staying current with the federal and state legislative mandates regarding the handling of solid waste; monitoring and participating in the activities of a number of organizations and agencies, such as: the State of California Integrated Waste Management Board, the Solid Waste Association of America (SWANA), California Department of Health Services (DHS), California Environmental Health Association (CERA), etc. This class is distinguished from the Department Head in that the latter has full management and administrative responsibilities for the entire Department. This position is distinguished from the Solid Waste Superintendent in that the Superintendent is responsible for the day-to-day operations of the division. MINIMUM QUALIFICATIONS: Knowledge of: • Public administration principles and methods, program, and budget development; • Principles of management and supervision of employees; • Principles of contract negotiation and administration relating to solid waste and consulting services; • Techniques and methods utilized in the collection, diversion, and recycling of solid waste; • Occupational and environmental safety and health hazards, and safety practices; • Techniques of landfill maintenance and recycling/composting facility operation; • Regulatory frameworks and processes related to solid waste; • Environmental monitoring and compliance reporting; • Computer applications related to work. Ability to: • Coordinate and direct the functions of the Solid Waste Division; • Plan, organize, administer, and direct a variety of complex solid waste services and programs; • Select, motivate, and evaluate staff; • Develop and implement goals, recommend policies and internal controls, analyze complex technical and administrative problems; • Exercise sound, independent judgment; • Research regulations, procedures and technical reference materials; • Interpret laws, rules and regulations governing solid waste and other environmental codes; • Act as liaison to all City department/divisions and local, state and federal agencies, boards, etc.; • Meet deadlines with multiple priorities • Mediate stressful or confrontational situations; • Secure cooperation and teamwork among support staff; • Demonstrate tact and diplomacy; maintain confidentiality of information; • Prepare clear and concise reports, both written and oral; • Inspect and direct activities at waste diversion and landfill facilities, • Establish and maintain cooperative working relationship with the news media, public, boards, agencies, City staff, etc. Training and Experience: • Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration, Engineering, or related field AND: • Five (5) years progressively responsible experience in the management of solid waste operations or related managerial experience; OR • An equivalent combination of training and experience which provides the capabilities to perform the described job duties. • Highly Desirable: Familiarity with California laws dealing with solid waste issues. Licenses;, Certificates; or Special Requirements: • Possession of a valid California Class "C" driver's license. • Highly Desirable: National and state certifications in environmental health, engineering or related fields and certifications offered by professional organizations, i.e., the Solid Waste association of America (SWANA), California Environmental Health Association (CEHA), Department of Health Services (DHS), etc. Physical Conditions or Special Working Conditions: • Standard office environment and working conditions; however, must be willing to work outdoors in all weather conditions. • Ability to inspect and direct activities at waste diversion and landfill facilities; and oversee large vehicle fleet operations. Approved by the City Council: August 10, 1994 Approved by the Miscellaneous Civil Service Board: July 25, 1994 Approved by the City Council: Approved by the Miscellaneous Civil Service Board: 403 BAKERSFIELD T FE SOUND OF,,,Cft * ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, Human Resources Director DATE: 11/12/2021 WARD: SUBJECT: Technology Systems Analyst 1/11 #25101 STAFF RECOMMENDATION: Staff recommends approval of the revised job specification Technology Systems Analyst 1/11 #25101 BACKGROUND: In support of Council Goals and to support customer service goals, Human Resources oversees the administration of citywide class specifications. Periodically specifications require updates to reflect changes and/or modernization to job duties and minimum qualifications. In 2019, a redesign of the class structure was implemented for the Technology Services Department. Externally, this career field is highly competitive and ever-changing to meet new technology innovations. Internally, these roles are critical to support all citywide technology needs, including core public safety programs. To meet internal and external factors job class specifications must evolve to meet agency needs. At this time the class is adding discipline functions of data analysis, project administration, research and development improvement, and training. This direct assignments will support development and timely implementation of technology initiatives. ATTACHMENTS: Description Type © Technology Systems Analyst 1/II #25101 - With underline Backup Material and crossouts D Technology Systems Analyst 1/II #25101 - Final Backup Material CITY OF BAKERSFIELD CLASS SPECIFICATION: 25101 UNIT: WHITE COLLAR EEO4: TECHNICIANS CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II CLASS SUMMARY: This is a multi -discipline classification for use in Technology Services (TS) Division. Under general supervision, incumbents may be assigned to perform a wide variety of duties in the support, planning, design, implementation, and security of the specified discipline. This class performs tasks of a more technical and analytical nature for areas in the City's communication, data analysis, geographic information systems, networking, infrastructure, server, systems administration, programming, project administration, research and development improvement, security, server and systems administration, training web, and media. The Technology Systems Analyst I is an intermediate level position. The Technology Systems Analyst II is an advanced level position. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. While the majority of duties assigned to a position typically fall within one of the following areas, incumbents may also be assigned duties that cross multiple disciplines based on department needs, staffing levels and in order to provide job enrichment opportunities. Essential Duties: General duties: • Provides technical information and assistance in the installation and use of hardware and software systems; prepares technical reports and documentation, correspondence and other written materials. • Determines training needs, prepares lesson plans and trains City and TS personnel on software applications, technologies or equipment. • Promotes the use of technology. • Maintains records and inventory of hardware, software, licenses, and support. • Identifies and resolves problems. • Performs administrative and technical analysis in support of City department or division requirements. • Observes appropriate safety protocols. • Performs other related work as required. FormaUad: Font: century Gothic, ii pt When assigned to Communications (in addition to general duties) duties may include but are not limited to: • Installs, tests, troubleshoots, configures, and repairs component level two-way Land Mobile Radio equipment including but not limited to analog and digital, conventional, and trunked systems. • Prepares and plans project documentations, estimate materials and costs. • Operates various City vehicles, equipment, hand and power tools. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/11 • Troubleshoots, configures, installs, maintains, and operates network, communication, computer, broadcast, and other associated peripheral equipment. When assigned to Data Analysis (in addition to general duties) duties may include but are not limited to: Devise, develop, and deploy required data queries in response to business user- - Formatted: Bulleted + Level: 1 +Aligned at: 0" + Indent needs. at: 0.5^ • In conjunction with Data Engineer, develop data models and protocols for mining production databases. Identify research questions, problem solve using data analysis, and communicate the results to various stakeholders • Apply quality assurance best practices for data analysis services • Collaborate with database administrators to ensure effective protection and integrity of data assets. Monitor data management system details within the database, including stored procedures and execution time, and implement efficiency improvements. When assigned to Geographic Information Systems (in addition to general duties) duties may include but are not limited to: • Performs a variety of complex tasks related to the development, maintenance, and operation of the City's GIS system. • Writes macros and high-level language routines. • Develops and maintains City base map and associated layers. • Maintains City's land file information and GIS database. • Conducts quality assurance checks, trains staff and users in the operation of GIS related software, maintains GIS related application, including patches, and updates. • Analyzes spatial data, designs digital maps, develops mapping tools and applications, and produces reports utilizing digital visualizations. • Converts data received from internal and external sources to make it usable in the GIS system. • Develops web and mobile maps and applications. When assigned to Network Administration (in addition to aeneral duties) duties may include but are not limited to: • Performs a variety of complex tasks related to planning, design, security, and support of the City-wide network. • Monitors the configuration and operation of the network infrastructure; monitors network performance and capacity and publishes related report. • Assists with network infrastructure planning and implementations, including but not limited to: requirements gathering, design, customization, testing and enhancements; assists with designing a secure network (e.g. firewalls, remote access systems) which address City Security Policies, non -City networks, and remote access for City employees and vendors. • Develops and recommends policies and procedures to respond to network security incidents. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Reviews and documents installation parameters for efficiency, transition and smooth integration. • Develops technical standards for the transport of data, voice and video to ensure the network remains responsive to customer business needs. • Provides network documentation at both the logical and physical level; responsible for capacity planning to ensure that the network infrastructure is designed for current needs and future expansion. • Provides support for technical problems involving connectivity from edge devices to core. When assigned to Programming fin addition to general duties) duties may include but are not limited to: • Identifies and understands current and potential programming systems. • Develops, tests, and maintains City programs using current programming languages. • Writes and maintains user documentation and help files. • Installs, administers, and updates the City databases. • Monitor, recommends, and implements performance modification on existing programs, applications, and databases. • Codes programs to access data using accepted standards and best practices. • Provides technical expertise to meet departmental needs. When assigned to Project Administration (in addition to general duties) duties may include but are not limited to: • Provide requirements gathering expertise to develop business and/or technical- Formatted: Bulleted + Level: 1 +Aligned at: 0.25^ + requirements related to project or change requests. Indent at: 0.5" • Plan and prepare project documentation, including but not limited to, scope statements, work breakdown structures, and project schedules. •_ Utilizing enterprise Grade_ project management software, document and track project and change requests. • Participate in writing, review and evaluation of technical documentation related to project and change management. • Assist with meeting facilitation, including creation and distribution of meeting minutes, action items, and status updates. • Creation of business process flow diagrams. • When assigned to Research and Development/Process Improvement (in addition to general duties) duties may include but are not limited to: • Collaborate with departments, divisions, and workaroups on current processes to find potential areas to improve. • Redesign or refine current application or system use for improved performance efficiency, increased customer, and/or governance. • Conduct research and analysis of data, information, and emerging trends to produce assessments and recommendations on new or emerging technology solutions. • Identify relevant factors and provide a risk assessment on adoption of emerging technologies. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II When assigned to Security Administration lin addition to general duties) duties may include but are not limited to: • Provides security expertise and feedback in the development of security policies and procedures. • Provides technical expertise to meet City physical and cyber security needs. • Participates in the design, execution, and review of vulnerability assessments, penetration tests, and security audits. • Installs, administers, and maintains various security products, applying updates as scheduled. • Monitors and responds to automated and human submitted alerts, investigating possible causes, concerns, and resolutions. • Analyzes and documents any anomalous activities in the system logs, network logs, and other various security and technical information sources. Raising alerts when necessary. • Writes and maintains various technical and security related documents. v s When assigned to System Administration (in addition to general duties) duties ma include but are not limited to: • Researches and responds to staff and management technical inquirie concerning operating systems environment and software, operating systems support software and staff support software. • Participates in evaluation of available hardware; provides input on hardware software, training and other costs. • Maintains or oversees maintenance of technical library and circulates appropriate materials to other staff; prepares and or oversees preparation o1 technical bulletins relating to systems capabilities/changes as necessary. • Assists in development and presentation of system procedures for staff. • Prepares, plans, and implements system upgrades, provides preventative maintenance and troubleshooting services to staff and management. • Analyzes systems dumps and traces; develops, acquires, installs, maintains performance measuring/reporting system; analyzes performance data tc determine need for modification or addition to system configuration to meet current and future needs. • Researches and identifies hardware and software alternatives for handling present and future requirements; analyzes, tests and makes recommendations on alternate equipment/software configuration. • Manages data communications activity. • Assists in database administration and troubleshoots database software as necessary. • Develops and maintains data processing standards as assigned. • Confers and consults with management and other technical staff and vendors as required. When assigned to Traininq (in addition to general duties) duties may include but are not limited to: • Deliver training to end users within the various organizational units of the City. J Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + { Indent at: 0.75" CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Coordinate with department representatives to assess training needs and obiectives. • Develop and deliver new courses for new and existing software applications • Develop course moteriols,_exercises, and skill evaluations. • Create and communicate training schedules with department representatives. •Coordinate on upcoming software applications and roll out schedules for training and notification. Conduct research into course development and delivery concepts, specifically related to technical and software applications. When assigned to Web and Media (in addition to general duties) duties may include but are not limited to: • Designs and implements websites for the City and associated departments, including intranet, internet, special projects, and social media. • Maintains consistency in the look and flow of the City's media systems. • Acts as the City's photographer and videographer, attends City events. • Plans, develops and creates content for the City, including but not limited to, flyers, brochures, publications, posters, reports, and other visual aids in digital or printed form. • Develops, tests and implements front-end interfaces to new or existing databases to make business applications web accessible. • Plans, develops, and coordinates programming and scheduling for taped and live television broadcast. • Designs and creates graphical and artistic materials for TV broadcast, video, and web. • Operates analog and digital television production equipment. • Monitors and adjusts equipment to assure proper operation and quality of the broadcast system. • Prepares, administers, and maintains the tape and backup systems as well as media for live, rebroadcast and recorded video transmission. • Develops audio visual content for City business and departmental needs. DISTINGUISHING CHARACTERISTICS: This class is distinguished by the requirement for a higher level of technical competency, education and experience than that required of a Technology Systems Technician and a lower level of technical competency, education and experience required of a Technology Systems Engineer. Technology Systems Analysts are primarily focused on application implementation and support, whereas Technology Systems Engineers focus on mission critical systems, design, and architecture, and overall projects assigned to the group or division. Analyst I is distinguished from Analyst II as the Analyst II will have more experience, training, and certifications and will handle more complex tasks. MINIMUM QUALIFICATIONS: Knowledge of: General knowledge • Principals and procedures necessary to fully support an enterprise class system or application in the respective discipline. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Project management principles and planning methods. • Customer support principles and delivery. • Techniques for effective technical documentation and report writing. • Maintains familiarity with laws, rules and regulations governing maintenance and operation of communications equipment in City-wide government applications. • Understanding of the organization's goals and objectives. When assigned to Communications (in addition to general knowledge) knowledge may include but are not limited to: • Advanced troubleshooting methods, techniques, parts, tools, and materials used in the maintenance of electronic and radio communication systems. • Shop mathematics including algebra and geometry. • Safe work methods and safety regulations. • Radio theory and practical application. • FCC regulations and codes. • 96 to 672 channel analog and digital microwave multiplexers. • Analog and digital telephony systems. When assigned to Data Analysis (in addition to Qeneral knowledge) knowledge may include but are not limited to: _ • Understanding of data models, structures, theories, principles, and practices. —` Formatted: eulleted + Level: I + Aligned at: 0.25° + • Knowledge of tools such as Power BI, Azure Data Lakes, and Azure Synapse indent at: 0.75^ • Familiarity with, data preparation, processing, classification, and forecasting. • Working technical experience with relational database servers, including SQL Server. • Data management techniques. When assigned to Geographic Information Systems (in addition to general knowledge) knowledge may include but are not limited to: • GIS products, techniques, procedures, and concepts. • Database applications such as: Microsoft SQL, or other similar applications. • Principles of data management and cartography. • Basic methods and equipment for data acquisition with GPS, geographic coordinate systems, projections and datum. • Tax parcel recording process. • GIS software such as, ESRI suite of applications. • Modern scripting or programming languages. When assigned to Network Administration (in addition to aeneral knowledge) knowledge may include but are not limited to: • Network planning, design and engineering principals, practices, terminology, trends and proper utilization for large complex organizations. • Communications hardware and software such as routers, CSU/DSU's, WAN and LAN switches, network servers, computer integrated voice systems. • Communications, Network, and Packet switching technologies and protocols. • Network management protocols, tools, and systems. • Network security monitoring using advanced ACLs, firewalls, and IDS/IDP systems. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Network security design practices following Industry standards. • Network protocol analysis tools, troubleshooting and capacity planning systems. • Virtual local area network (VLAN) technology. Wireless communications technologies. • Voice communications over IP Transmission mediums such as twisted pair wiring, fiber optic, and wireless. When assigned to Programming fin addition to general knowledge) knowledge may include but are not limited to: • Principles and practices of modern computer programming and web applications. • Relational database design and administration. • Applicable data privacy practices and laws. • Design, test, and administration of programs and applications. • Analytical and problem solving techniques. • Application lifecycle management. When assigned to Project Administration (in addition to general knowledge)_ knowledge Formauedc Font: Century Gothic, ii pt may include but are not limited to: • Understanding of Proiect Manaaemeni Lifecycle (PMLCL • Business analysis strategies. • Requirements gathering techniques. • Data analysis and manipulation using spreadsheets and pivot tables. • Purpose and use of flow diagrams and RACI charts. When assigned to Research and Development/ Process Improvement iin addition to cieneral knowledge) knowledge may include but are not limited to: • Current and emerging trends in technology • Presentation tools • Business process and workflow visualization tools •Product and proiect management practices When assigned to Security Administration (in addition to general knowledge) knowledge may include but are not limited to: • Strong understanding of general network principals, protocols, and best practices. • General server administration, including OS and application support best practices. • Network port and traffic analyzers • IT security industry, including awareness of new or revised security solutions, industry best practices, and attack and threat vectors. When assigned to System Administration (in addition to general knowledge) knowledge may include but are not limited to: CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Systems development, operation, administration and maintenance. • Database design concepts and operations methodologies. • Standard programs and utilities used by the City. • Principles, methods and techniques in the installation, configuration, administration, and support of servers, workstations, and peripherals. • Hardware and software security practices and procedures. • Basic accounting, statistical, business and office procedures commonly supported. • Research techniques and methods. • Support techniques and best practices for common enterprise operating systems, including but not limited to Microsoft Windows Server, Linux Server, Red Hat Server. When assigned to Training (in addition to general knowledge) knowledge may include but are not limited to: • In-depth, hands-on knowledge of enterprise and desktop applications. j Formatted:Bulleted+Level: 1+Aligned at: 0.25°+ • Learning Principles methodologies and course design for enterprise and/or indent at: 0.75^ municipal government crganizations. • Staff development concepts. • Trends in computer technology. When assigned to Web and Media lin addition to general knowledge) knowledge may include but are not limited to: • Current web and graphic design standards, including design principals, layout, and color harmony. • Photography methods and techniques. • Current computer applications relevant to the positions, including word processors, spreadsheets, web design, and photo manipulation. • Current web development languages. • Marketing and promotional techniques as applied to web, social media, graphics, and publishing. • Best practices for design, ease of use, security, and adherence to applicable laws and regulations for web sites. • Live and recorded television broadcast and productions methods and procedures. • Graphics, modeling, animation, rendering techniques for television, video and web. • Current television and multimedia equipment. • Proper lighting, set design, and related facets of television production. Ability to: General abilities: • Carry out task and assignments independently with careful attention to detail. • Train City staff on the proper use of assigned products or systems. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/11 • Communicate effectively both verbally and in writing. • Develop and maintain effective working relationships with City staff, Divisions, and Departments. • Work with the goal of providing excellent customer service. • Deliver quality service and products in a timely manner. • Demonstrate good time management skills by organizing work and desk space, managing priorities, meeting critical deadlines, and follow-up on assignments with direction. • Exercise independent judgment and initiative within established guidelines. • Work both independently and in a team-orientated, collaborative environment. • Stay current with emerging technologies and best practices in the industry. When assigned to Communications (in addition to aeneral abilities) abilities may include but are not limited to: • Install, test, adjust and repair two-way radio base stations, mobile radios, portable radios, dispatch systems, mobile data terminals, and other electronic communication equipment. • Operate a wide variety of hand and shop tools. • Estimate necessary parts and materials to complete assigned tasks. • Read and interpret manuals, specifications, drawings, and schematics. When assigned to Data Analysis (in addition to general abilities)_ abilities may include Formatted: Font: Century Gothic, 11 pt but are not limited to: • Excellent written and oral communication skills. • Strong technical documentation skills. �Formattsd: Font: Century Gothic, 11 pt • Present ideas in a business and user-friendly._ manner. • Effectively prioritize and perform tasks as directed. • Learn new ideas concepts, and software apDlications auickly. • Strong customer service focus. w. Formatted: Font: Century Gothic, 11 pt • Conduct research into data monaaement issues, oractices, and products.Formatted:Font: Century Gothic, 11 pt When assigned to Geographic Information Systems (in addition to general abilities) abilities may include but are not limited to: • Develop GIS database structures for use in the City's GIS. • Read and interpret planning, engineering, and building maps and documents. • Prepare neat, well organized, graphics, maps and drawings. • Operate GIS related equipment and software. • Research, compile, and analyze GIS related materials. When assigned to Network Administration (in addition to general abilities) abilities may include but are not limited to: • Troubleshoot network communication problems. • Perform traces on network segments to collect data on utilization and performance and to troubleshoot complex issues. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Design an effective network based on information learned during requirements gathering. • Make security recommendations that balance the need to protect City electronic assets versus the need for departments to access network resources within and outside of the City's LAN infrastructure. • Monitor network performance and capacity. • Perform capacity planning for current and future usage. When assigned to Programming (in addition to general abilities) abilities may include but are not limited to: • Proficiently write, translate, and code in a variety of modern programming • Research, design, support, and administer relational databases, including Microsoft SQL. • Analyze and asses existing business systems and processes. • Define software development project plans. • Perform QA and troubleshoot business systems and procedures. • Prioritize and execute tasks to meet deadlines. Whei assigned to Project Administration (in addition to general abilities) abilities may include but are not limited to: • Interpret project and change request and define requirements that are easily understood. • Track completion of project work and report to supervisory and/or management staff. • Create process flow diagrams using software such as PowerPoint or Visio for equivalent) to document new or existing business processes. • Effectively prioritize tasks, • Collaborate with city staff including department or division supervisors and management to drive completion of deliverables. • Lead discussions and presentations professionally. • Maintain focus on broader perspective of an issue, project, or change. When assigned to Research and Development/Process Improvement (in addition to general abilities) abilities may include but are not limited to: • Analyze programs and processing for opportunities to improve business process and workflow with existing tools, • Develop and present to various levels of administration and monagement, options for new technologies or process improvement. • Communicate technology concepts into business terminology.. • Build relationships with City staff subject matter experts to develop understandin of business process; • Collaborate with technical and business staff to define improvement opportunities and initiatives. e{ Formatted: Font: Century Gothic, 11 pt -'f Formatted: Font: Century Gothic, 11 pt Formatted: Font: Century Gothic, 11 pt Formatted: Font: Century Gothic, 11 pt -• Formatted: Font: Century Gothic, 11 pt g Formatted: FOM: Century Gothic, 11 pt CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/11 When assigned to Security Administration (in addition to general abilities) abilities may include but are not limited to: • Understand, translate, and report on security event manoaement, log analysis, and intrusion detection systems. • Adhere to industry best practices regarding physical and cyber security. • Determine security risks and provide mitigation recommendations. When assigned to System Administration fin addition to general abilities) abilities may include but are not limited to: • Understand, translate, and coordinate requirements into efficient usage of software and hardware products. • Perform system maintenance activities of standard supplied software. • Assess causes of systems failures and initiate corrective action. • Maintain technical files. • Troubleshoot sever and application systems problems. • Adhere to standards. • Monitor operating system and application performance. ,When assigned to Training (in addition to general abilities) abilities may include but are f Formatted: Font•. (Default) century Gothic, a pt not limited to: • Excellent written and oral communication skills, including presentation and instruction. • Present ideas in a business and user-friendly manner. • Effectively prioritize and perform tasks as directed. • Learn new ideas, concepts, and software applications quickly. • Strong customer service focus, Formatted: Font: (Default) century Gothic, 11 pt • Analyze training program effectiveness and make recommendations for improvements. When assigned to Web and Media (in addition to general abilities) abilities may include but are not limited to: • Articulate vision, identify objectives, establish priorities, and monitor productivity. • Develop websites, graphics, and links with emphasis on functionality, performance, ease of use, and visual appeal. • Present facts and concepts clearly in written and graphic form. • Install, upgrade, and maintain web servers. • Research, develop, and communicate web site architecture and site structure standards to all users. • Diagnose and troubleshoot web applications and sites. • Plan, develop, and produce original broadcast quality programming. • Setup and operate professional broadcast television equipment for live and recorded telecasts. • Setup and operate remote field broadcast equipment. • Be creative and act independently to develop broadcast and social media content. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II Training and Experience: Level I: • Graduation from an accredited college or university with an Associate's Degree in a related field; AND • Two years recent experience in the appropriate discipline equivalent to Technology Systems Technician; OR • An equivalent combination of training, certification and experience which provides the capabilities to perform the described duties. • An Analyst level certification must be obtained within one (1) year of appointment. Level II: • Graduation from an accredited college or university with an Associate's Degree in a related field; AND • Four years recent experience in the appropriate discipline equivalent to the level of a technology systems analyst; OR • An equivalent combination of training, certification and experience which provides the capabilities to perform the described duties. Licenses, Certificates or Special Reguirements: • Valid California class "C" driver's license. • Possession of an approved TS Analyst level certification in relevant discipline. • Vendor or industry certifications include but are not limited to those from APCO, Cisco, CIW, CompTIA, ESRI, FCC, Juniper, LPIC, and Microsoft. A list of approved certifications will be maintained with the Human Resources Division. • Must be able to pass an extensive police background check. Promotion to Technoloay Systems Analyst II: Promotion to Technology Systems Analyst II is made on a merit basis without examination. Subject to the recommendation of the Supervisor, with endorsement from the Department Head, verification by the Human Resources Manager that qualifications, as approved by the Civil Service Board have been met, and approval of the City Manager. Under normal conditions, an employee may be considered for promotion after completion of a minimum of two (2) years as a Technology Systems Analyst I. Physical Conditions or Special Working Conditions: General Standard office environment and conditions, including lifting and placement of computer equipment weighing up to 50 pounds. Must be willing to work long hours, weekends, and holidays during emergencies. Communication or Networking Administration Must be willing to work in confined areas, heights up to 75 feet, and with exposure to unpleasant conditions. Must be willing to work outdoors. Must possess sufficient strength, CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/11 stamina, and flexibility to crawl under counters, climb ladders, and pull cables in floor ducts and overhead cable trays with both hands. Web and Media Must possess sufficient strength, stamina, and flexibility to climb ladders and work outside in various weather conditions. Must be willing to work varied hours including, holiday, evening, and weekends as assigned. Approved by the Miscellaneous Civil Service Board: August 20, 2019 Approved by the City Council: September 11, 2019 Approved by the Miscellaneous Civil Service Board: April 20, 2021 Approved by the City Council: April 21, 2021 Approved by the Miscellaneous Civil Service Board: Approved by the City Council: CITY OF BAKERSFIELD CLASS SPECIFICATION: 25101 UNIT: WHITE COLLAR EE04: TECHNICIANS CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/11 CLASS SUMMARY: This is a multi -discipline classification for use in Technology Services (TS) Division. Under general supervision, incumbents may be assigned to perform a wide variety of duties in the support, planning, design, implementation, and security of the specified discipline. This class performs tasks of a more technical and analytical nature for areas in the City's communication, data analysis, geographic information systems, networking, infrastructure, server, systems administration, programming, project administration, research and development improvement, security, server and systems administration, training, web, and media. The Technology Systems Analyst I is an intermediate level position. The Technology Systems Analyst II is an advanced level position. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. While the majority of duties assigned to a position typically fall within one of the following areas, incumbents may also be assigned duties that cross multiple disciplines based on department needs, staffing levels and in order to provide job enrichment opportunities. Essential Duties: General duties: • Provides technical information and assistance in the installation and use of hardware and software systems; prepares technical reports and documentation, correspondence and other written materials. • Determines training needs, prepares lesson plans and trains City and TS personnel on software applications, technologies or equipment. • Promotes the use of technology. • Maintains records and inventory of hardware, software, licenses, and support. • Identifies and resolves problems. • Performs administrative and technical analysis in support of City department or division requirements. • Observes appropriate safety protocols. • Performs other related work as required. When assigned to Communications (in addition to general duties) duties may include but are not limited to: • Installs, tests, troubleshoots, configures, and repairs component level two-way Land Mobile Radio equipment including but not limited to analog and digital, conventional, and trunked systems. • Prepares and plans project documentations, estimate materials and costs. • Operates various City vehicles, equipment, hand and power tools. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II Troubleshoots, configures, installs, maintains, and operates network, communication, computer, broadcast, and other associated peripheral equipment. When assigned to Data Analysis (in addition to general duties) duties may include but are not limited to: • Devise, develop, and deploy required data queries in response to business user needs. • In conjunction with Data Engineer, develop data models and protocols for mining production databases. • Identify research questions, problem solve using data analysis, and communicate the results to various stakeholders. • Apply quality assurance best practices for data analysis services. • Collaborate with database administrators to ensure effective protection and integrity of data assets. • Monitor data management system details within the database, including stored procedures and execution time, and implement efficiency improvements. When assigned to Geographic Information Systems (in addition to general duties) duties may include but are not limited to: • Performs a variety of complex tasks related to the development, maintenance, and operation of the City's GIS system. • Writes macros and high-level language routines. • Develops and maintains City base map and associated layers. • Maintains City's land file information and GIS database. • Conducts quality assurance checks, trains staff and users in the operation of GIS related software, maintains GIS related application, including patches, and updates. Analyzes spatial data, designs digital maps, develops mapping tools and applications, and produces reports utilizing digital visualizations. Converts data received from internal and external sources to make it usable in the GIS system. Develops web and mobile maps and applications. When assigned to Network Administration (in addition to general duties) duties may include but are not limited to: • Performs a variety of complex tasks related to planning, design, security, and support of the City-wide network. • Monitors the configuration and operation of the network infrastructure; monitors network performance and capacity and publishes related report. • Assists with network infrastructure planning and implementations, including but not limited to: requirements gathering, design, customization, testing and enhancements; assists with designing a secure network (e.g. firewalls, remote access systems) which address City Security Policies, non -City networks, and remote access for City employees and vendors. Develops and recommends policies and procedures to respond to network security incidents. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/11 • Reviews and documents installation parameters for efficiency, transition and smooth integration. • Develops technical standards for the transport of data, voice and video to ensure the network remains responsive to customer business needs. • Provides network documentation at both the logical and physical level; responsible for capacity planning to ensure that the network infrastructure is designed for current needs and future expansion. • Provides support for technical problems involving connectivity from edge devices to core. When assigned to Programming (in addition to general duties) duties may include but are not limited to: • Identifies and understands current and potential programming systems. • Develops, tests, and maintains City programs using current programming languages. • Writes and maintains user documentation and help files. • Installs, administers, and updates the City databases. • Monitor, recommends, and implements performance modification on existing programs, applications, and databases. • Codes programs to access data using accepted standards and best practices. • Provides technical expertise to meet departmental needs. When assigned to Project Administration (in addition to general duties) duties may include but are not limited to: • Provide requirements gathering expertise to develop business and/or technical requirements related to project or change requests. • Plan and prepare project documentation, including but not limited to, scope statements, work breakdown structures, and project schedules. • Utilizing enterprise grade project management software, document and track project and change requests. • Participate in writing, review and evaluation of technical documentation related to project and change management. • Assist with meeting facilitation, including creation and distribution of meeting minutes, action items, and status updates. • Creation of business process flow diagrams. • When assigned to Research and Development/Process Improvement (in addition to general duties) duties may include but are not limited to: • Collaborate with departments, divisions, and workgroups on current processes to find potential areas to improve. • Redesign or refine current application or system use for improved performance, efficiency, increased customer, and/or governance. • Conduct research and analysis of data, information, and emerging trends to produce assessments and recommendations on new or emerging technology solutions. • Identify relevant factors and provide a risk assessment on adoption of emerging technologies. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/11 When assigned to Security Administration (in addition to general duties) duties may include but are not limited to: • Provides security expertise and feedback in the development of security policies and procedures. • Provides technical expertise to meet City physical and cyber security needs. • Participates in the design, execution, and review of vulnerability assessments, penetration tests, and security audits. • Installs, administers, and maintains various security products, applying updates as scheduled. • Monitors and responds to automated and human submitted alerts, investigating possible causes, concerns, and resolutions. • Analyzes and documents any anomalous activities in the system logs, network logs, and other various security and technical information sources. Raising alerts when necessary. • Writes and maintains various technical and security related documents. When assigned to System Administration (in addition to general duties) duties may include but are not limited to: • Researches and responds to staff and management technical inquiries concerning operating systems environment and software, operating systems support software and staff support software. • Participates in evaluation of available hardware; provides input on hardware, software, training and other costs. • Maintains or oversees maintenance of technical library and circulates appropriate materials to other staff; prepares and or oversees preparation of technical bulletins relating to systems capabilities/changes as necessary. • Assists in development and presentation of system procedures for staff. • Prepares, plans, and implements system upgrades, provides preventative maintenance and troubleshooting services to staff and management. • Analyzes systems dumps and traces; develops, acquires, installs, maintains performance measuring/reporting system; analyzes performance data to determine need for modification or addition to system configuration to meet current and future needs. • Researches and identifies hardware and software alternatives for handling present and future requirements; analyzes, tests and makes recommendations on alternate equipment/software configuration. • Manages data communications activity. • Assists in database administration and troubleshoots database software as necessary. • Develops and maintains data processing standards as assigned. • Confers and consults with management and other technical staff and vendors as required. When assigned to Training (in addition to general duties) duties may include but are not limited to: • Deliver training to end users within the various organizational units of the City. • Coordinate with department representatives to assess training needs and objectives. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Develop and deliver new courses for new and existing software applications • Develop course materials, exercises, and skill evaluations. • Create and communicate training schedules with department representatives. • Coordinate on upcoming software applications and roll out schedules for training and notification. Conduct research into course development and delivery concepts, specifically related to technical and software applications. When assigned to Web and Media (in addition to general duties) duties may include but are not limited to: • Designs and implements websites for the City and associated departments, including intranet, internet, special projects, and social media. • Maintains consistency in the look and flow of the City's media systems. • Acts as the City's photographer and videographer, attends City events. • Plans, develops and creates content for the City, including but not limited to, flyers, brochures, publications, posters, reports, and other visual aids in digital or printed form. • Develops, tests and implements front-end interfaces to new or existing databases to make business applications web accessible. • Plans, develops, and coordinates programming and scheduling for taped and live television broadcast. • Designs and creates graphical and artistic materials for TV broadcast, video, and web. • Operates analog and digital television production equipment. • Monitors and adjusts equipment to assure proper operation and quality of the broadcast system. • Prepares, administers, and maintains the tape and backup systems as well as media for live, rebroadcast and recorded video transmission. • Develops audio visual content for City business and departmental needs. DISTINGUISHING CHARACTERISTICS: This class is distinguished by the requirement for a higher level of technical competency, education and experience than that required of a Technology Systems Technician and a lower level of technical competency, education and experience required of a Technology Systems Engineer. Technology Systems Analysts are primarily focused on application implementation and support, whereas Technology Systems Engineers focus on mission critical systems, design, and architecture, and overall projects assigned to the group or division. Analyst I is distinguished from Analyst II as the Analyst II will have more experience, training, and certifications and will handle more complex tasks. MINIMUM QUALIFICATIONS: Knowledge of: General knowledge • Principals and procedures necessary to fully support an enterprise class system or application in the respective discipline. • Project management principles and planning methods. • Customer support principles and delivery. • Techniques for effective technical documentation and report writing. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/11 • Maintains familiarity with laws, rules and regulations governing maintenance and operation of communications equipment in City-wide government applications. • Understanding of the organization's goals and objectives. When assigned to Communications (in addition to general knowledge) knowledge may include but are not limited to: • Advanced troubleshooting methods, techniques, parts, tools, and materials used in the maintenance of electronic and radio communication systems. • Shop mathematics including algebra and geometry. • Safe work methods and safety regulations. • Radio theory and practical application. • FCC regulations and codes. • 96 to 672 channel analog and digital microwave multiplexers. • Analog and digital telephony systems. When assigned to Data Analysis (in addition to general knowledge) knowledge may include but are not limited to: • Understanding of data models, structures, theories, principles, and practices. • Knowledge of tools such as Power BI, Azure Data Lakes, and Azure Synapse. • Familiarity with data preparation, processing, classification, and forecasting. • Working technical experience with relational database servers, including SQL Server. • Data management techniques. When assigned to Geographic Information Systems (in addition to -general knowledge) knowledge may include but are not limited to: • GIS products, techniques, procedures, and concepts. • Database applications such as: Microsoft SQL, or other similar applications. • Principles of data management and cartography. • Basic methods and equipment for data acquisition with GPS, geographic coordinate systems, projections and datum. • Tax parcel recording process. • GIS software such as, ESRI suite of applications. • Modern scripting or programming languages. When assigned to Network Administration (in addition to -general knowledge) knowledge may include but are not limited to: • Network planning, design and engineering principals, practices, terminology, trends and proper utilization for large complex organizations. • Communications hardware and software such as routers, CSU/DSU's, WAN and LAN switches, network servers, computer integrated voice systems. • Communications, Network, and Packet switching technologies and protocols. • Network management protocols, tools, and systems. • Network security monitoring using advanced ACLS, firewalls, and IDS/IDP systems. • Network security design practices following Industry standards. • Network protocol analysis tools, troubleshooting and capacity planning systems. • Virtual local area network (VLAN) technology. Wireless communications technologies. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II Voice communications over IP Transmission mediums such as twisted pair wiring, fiber optic, and wireless. When assigned to Programming (in addition to general knowledge) knowledge may include but are not limited to: • Principles and practices of modern computer programming and web applications. • Relational database design and administration. • Applicable data privacy practices and laws. • Design, test, and administration of programs and applications. • Analytical and problem solving techniques. • Application lifecycle management. When assigned to Project Administration (in addition to general knowledge) knowledge may include but are not limited to: • Understanding of Project Management Lifecycle (PMLC). • Business analysis strategies. • Requirements gathering techniques. • Data analysis and manipulation using spreadsheets and pivot tables. • Purpose and use of flow diagrams and RACI charts. When assigned to Research and Development/Process Improvement (in addition to general knowledge) knowledge may include but are not limited to: • Current and emerging trends in technology • Presentation tools • Business process and workflow visualization tools • Product and project management practices When assigned to Security Administration (in addition to general knowledge) knowledge may include but are not limited to: • Strong understanding of general network principals, protocols, and best practices. • General server administration, including OS and application support best practices. • Network port and traffic analyzers • IT security industry, including awareness of new or revised security solutions, industry best practices, and attack and threat vectors. When assigned to System Administration fin addition to general knowledge) knowledge may include but are not limited to: • Systems development, operation, administration and maintenance. • Database design concepts and operations methodologies. • Standard programs and utilities used by the City. • Principles, methods and techniques in the installation, configuration, administration, and support of servers, workstations, and peripherals. • Hardware and software security practices and procedures. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/11 • Basic accounting, statistical, business and office procedures commonly supported. • Research techniques and methods. • Support techniques and best practices for common enterprise operating systems, including but not limited to Microsoft Windows Server, Linux Server, Red Hat Server. When assigned to Training (in addition to general knowledge) knowledge may include but are not limited to: • In-depth, hands-on knowledge of enterprise and desktop applications. • Learning principles, methodologies, and course design for enterprise and/or municipal government organizations. • Staff development concepts. • Trends in computer technology. When assigned to Web and Media (in addition to general knowledge) knowledge maX include but are not limited to: • Current web and graphic design standards, including design principals, layout, and color harmony. • Photography methods and techniques. • Current computer applications relevant to the positions, including word processors, spreadsheets, web design, and photo manipulation. • Current web development languages. • Marketing and promotional techniques as applied to web, social media, graphics, and publishing. • Best practices for design, ease of use, security, and adherence to applicable laws and regulations for web sites. • Live and recorded television broadcast and productions methods and procedures. • Graphics, modeling, animation, rendering techniques for television, video and web. • Current television and multimedia equipment. • Proper lighting, set design, and related facets of television production. Ability to: General abilities: • Carry out task and assignments independently with careful attention to detail. • Train City staff on the proper use of assigned products or systems. • Communicate effectively both verbally and in writing. • Develop and maintain effective working relationships with City staff, Divisions, and Departments. • Work with the goal of providing excellent customer service. • Deliver quality service and products in a timely manner. • Demonstrate good time management skills by organizing work and desk space, managing priorities, meeting critical deadlines, and follow-up on assignments with direction. • Exercise independent judgment and initiative within established guidelines. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Work both independently and in a team -orientated, collaborative environment. • Stay current with emerging technologies and best practices in the industry. When assigned to Communications fin addition to general abilities) abilities may include but are not limited to: • Install, test, adjust and repair two-way radio base stations, mobile radios, portable radios, dispatch systems, mobile data terminals, and other electronic communication equipment. • Operate a wide variety of hand and shop tools. • Estimate necessary parts and materials to complete assigned tasks. • Read and interpret manuals, specifications, drawings, and schematics. When assigned to Data Analysis (in addition to general abilities) abilities may include but are not limited to: • Excellent written and oral communication skills. • Strong technical documentation skills. • Present ideas in a business and user-friendly manner. • Effectively prioritize and perform tasks as directed. • Learn new ideas, concepts, and software applications quickly. • Strong customer service focus. • Conduct research into data management issues, practices, and products. When assigned to Geographic Information Systems (in addition to general abilities abilities may include but are not limited to: • Develop GIS database structures for use in the City's GIS. • Read and interpret planning, engineering, and building maps and documents. • Prepare neat, well organized, graphics, maps and drawings. • Operate GIS related equipment and software. • Research, compile, and analyze GIS related materials. When assigned to Network Administration (in addition to general abilities) abilities may include but are not limited to: • Troubleshoot network communication problems. • Perform traces on network segments to collect data on utilization and performance and to troubleshoot complex issues. • Design an effective network based on information learned during requirements gathering. • Make security recommendations that balance the need to protect City electronic assets versus the need for departments to access network resources within and outside of the City's LAN infrastructure. • Monitor network performance and capacity. • Perform capacity planning for current and future usage. When assicined to Programming (in addition to general abilities) abilities may include but are not limited to: • Proficiently write, translate, and code in a variety of modern programming CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Research, design, support, and administer relational databases, including Microsoft SQL. • Analyze and asses existing business systems and processes. • Define software development project plans. • Perform QA and troubleshoot business systems and procedures. • Prioritize and execute tasks to meet deadlines. When assigned to Project Administration fin addition to general abilities) abilities may include but are not limited to: • Interpret project and change request and define requirements that are easily understood. • Track completion of project work and report to supervisory and/or management staff. • Create process flow diagrams using software such as PowerPoint or Visio (or equivalent) to document new or existing business processes. • Effectively prioritize tasks. • Collaborate with city staff including department or division supervisors and management to drive completion of deliverables. • Lead discussions and presentations professionally. • Maintain focus on broader perspective of an issue, project, or change. When assigned to Research and Development/Process Improvement (in addition to general abilities) abilities may include but are not limited to: • Analyze programs and processing for opportunities to improve business process and workflow with existing tools. • Develop and present to various levels of administration and management. options for new technologies or process improvement. • Communicate technology concepts into business terminology. • Build relationships with City staff subject matter experts to develop understanding of business process. • Collaborate with technical and business staff to define improvement opportunities and initiatives. When assigned to Security Administration (in addition to general abilities) abilities may include but are not limited to: • Understand, translate, and report on security event management, log analysis, and intrusion detection systems. • Adhere to industry best practices regarding physical and cyber security. • Determine security risks and provide mitigation recommendations. When assigned to System Administration (in addition to general abilities) abilities may include but are not limited to: • Understand, translate, and coordinate requirements into efficient usage of software and hardware products. • Perform system maintenance activities of standard supplied software. • Assess causes of systems failures and initiate corrective action. • Maintain technical files. • Troubleshoot sever and application systems problems. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II • Adhere to standards. • Monitor operating system and application performance. When assigned to Training (in addition to general abilities) abilities may include but are not limited to: • Excellent written and oral communication skills, including presentation and instruction. • Present ideas in a business and user-friendly manner. • Effectively prioritize and perform tasks as directed. • Learn new ideas, concepts, and software applications quickly. • Strong customer service focus. • Analyze training program effectiveness and make recommendations for improvements. When assigned to Web and Media (in addition to general abilities) abilities may include but are not limited to: • Articulate vision, identify objectives, establish priorities, and monitor productivity. • Develop websites, graphics, and links with emphasis on functionality, performance, ease of use, and visual appeal. • Present facts and concepts clearly in written and graphic form. • Install, upgrade, and maintain web servers. • Research, develop, and communicate web site architecture and site structure standards to all users. • Diagnose and troubleshoot web applications and sites. • Plan, develop, and produce original broadcast quality programming. • Setup and operate professional broadcast television equipment for live and recorded telecasts. • Setup and operate remote field broadcast equipment. • Be creative and act independently to develop broadcast and social media content. Training and Experience: Level I: • Graduation from an accredited college or university with an Associate's Degree in a related field; AND • Two years recent experience in the appropriate discipline equivalent to Technology Systems Technician; OR • An equivalent combination of training, certification and experience which provides the capabilities to perform the described duties. • An Analyst level certification must be obtained within one (1) year of appointment. Level II: • Graduation from an accredited college or university with an Associate's Degree in a related field; AND • Four years recent experience in the appropriate discipline equivalent to the level of a technology systems analyst; OR • An equivalent combination of training, certification and experience which provides the capabilities to perform the described duties. CLASS TITLE: TECHNOLOGY SYSTEMS ANALYST 1/II Licenses, Certificates or Special Requirements: • Valid California class "C" driver's license. • Possession of an approved TS Analyst level certification in relevant discipline. • Vendor or industry certifications include but are not limited to those from APCO, Cisco, CIW, CompTIA, ESRI, FCC, Juniper, LPIC, and Microsoft. A list of approved certifications will be maintained with the Human Resources Division. • Must be able to pass an extensive police background check. Promotion to Technology Systems Analyst II: Promotion to Technology Systems Analyst II is made on a merit basis without examination. Subject to the recommendation of the Supervisor, with endorsement from the Department Head, verification by the Human Resources Manager that qualifications, as approved by the Civil Service Board have been met, and approval of the City Manager. Under normal conditions, an employee may be considered for promotion after completion of a minimum of two (2) years as a Technology Systems Analyst I. Physical Conditions or Special Working Conditions: General Standard office environment and conditions, including lifting and placement of computer equipment weighing up to 50 pounds. Must be willing to work long hours, weekends, and holidays during emergencies. Communication or Networking Administration Must be willing to work in confined areas, heights up to 75 feet, and with exposure to unpleasant conditions. Must be willing to work outdoors. Must possess sufficient strength, stamina, and flexibility to crawl under counters, climb ladders, and pull cables in floor ducts and overhead cable trays with both hands. Web and Media Must possess sufficient strength, stamina, and flexibility to climb ladders and work outside in various weather conditions. Must be willing to work varied hours including, holiday, evening, and weekends as assigned. Approved by the Miscellaneous Civil Service Board: August 20, 2019 Approved by the City Council: September 11, 2019 Approved by the Miscellaneous Civil Service Board: April 20, 2021 Approved by the City Council: April 21, 2021 Approved by the Miscellaneous Civil Service Board: Approved by the City Council: (103 BAKERSFIELD TFE SOUND OF4.WAWf ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, Human Resources Director DATE: 11/16/2021 WARD: SUBJECT: Budget Officer #88075 STAFF RECOMMENDATION: Staff recommends approval of the new job specification, Budget Officer #88075. BACKGROUND: The City's budget provides an opportunity to establish policy direction and priorities in support of Council Goals. The City is committed to a transparent budgeting process which includes a plan by which the employees of the City may obtain established goals and maintain fiscal solvency (Council Goal #3). The annual budget consists of the Operating Budget and the Capital Improvement Program Budget, which was approved in the amount of $683,220,057.00 for the 2021-22 fiscal year. The preparation of the budget requires the effort and cooperation of many people and is one of the key duties of the City Manager's Office. New position requests for the 2021-22 budget included the creation of a Budget Officer. This position will have dedicated oversight and coordination of citywide budget activities. The incumbent will provide training and assistance in budget preparation, review, analysis, and recommendations in the preparation of the annual budget. The position will carry out the full life- cycle of the process by assisting in ongoing evaluation, monitoring, and implementation of the approved budget in a consistent and constant manner. This position is included in current authorized headcount and will not result in an increase to the 2021-22 authorized total. ATTACHMENTS: Description Type Budget Officer #88075 Backup Material CITY OF BAKERSFIELD CLASS SPECIFICATION: 88075 UNIT: MANAGEMENT EE04: OFFICIAL/ADMINISTRATORS CLASS TITLE: BUDGET OFFICER CLASS SUMMARY: Under general direction, directs, manages, supervises, and coordinates the activities and operations of the City-wide Budget program; to coordinate assigned activities with other divisions, departments, outside agencies, and the general public; and to provide highly responsible and complex administrative support to the Finance Director.; and performs other duties as assigned. REPRESNTATIVE DUTIES: The followina typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting Essential Duties: • Assume management responsibility for all services and activities of the City-wide budget program. • Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs including the budget development process; recommend and administer policies and procedures. • Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels. • Plan, direct, coordinate, and review the work plan for assigned staff; assign work activities, projects, and programs; direct and supervise staff in the review of budget proposals for their assigned departments; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems. • Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. • Direct the completion of complex financial analysis of proposed policy changes; direct the Budget Section's role on various city-wide management teams related to organizational and/or budgetary issues. • Direct and supervise staff involved in productivity improvement studies; review and approve staff recommendations for improving the operational efficiency of departments. • Oversee and approve staff's cost -benefit analysis and recommendations for acquisition of computers, automated systems, and related equipment requested by operating departments. • Oversee and maintain the City's on-line budget system. • Direct the design and conduct of City-wide training related to computerized financial systems including the budget and general ledger systems. • Serve as the liaison with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues. • Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence. CLASS TITLE: BUDGET OFFICER 88075 Provide responsible staff assistance to the Finance Director; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to budget programs, policies, and procedures as appropriate; prepare and present written and oral reports to the Finance Director and City Manager. Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of municipal budgeting, public administration, and related fields; incorporate new developments as appropriate. Respond to and resolve difficult and sensitive citizen inquiries and complaints. DISTINGUISHING CHARACTERISTICS: Administers the citywide budget program, and is responsible for planning, organizing, implementing goals and assessing performance. This classification is distinguished from the Assistant City Manager in that the Budget [DRAFT] oversee a single program aspect, budget, where the Assistant City Manager has full oversight and direction of multiple city-wide programs and direct department oversight. MINIMUM QUALIFICATIONS: Knowledge of: • Operational characteristics, services and activities of a municipal budget program; • Modern and complex principles and practices of municipal budget preparation and control; • Financial and governmental accounting systems; • Principles of economics, financial analysis, and cost benefit analysis; • Principles and methods of statistics and research; • Cost analysis techniques and methods of cost allocation; • Principles and practices of program development and administration; • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases as well as business and financial software applications; • Principles of supervision, training, and performance evaluation; • Pertinent federal, state, and local laws, codes, and regulations. Ability to: • Oversee and participate in the management of a comprehensive budget program; • Oversee, direct, and coordinate the work of lower level staff; select, supervise, train, and evaluate staff; • Participate in the development and administration of division goals, objectives, and procedures; • Prepare and analyze complex budgets; ensure an accurate and balanced City-wide budget; • Provide accurate and timely information to operating departments, City Manager, and City Council as required; • Identify inconsistencies and errors; CLASS TITLE: BUDGET OFFICER 88075 • Recommend appropriate resolutions; successfully resolve issues with operating departments; • Explain and understand methodology and techniques regarding budgeting, financial planning, and economic analysis; • Explain and successfully defend budgetary issues; • Perform complex statistical and cost benefit analysis; • Research, analyze, and evaluate new programs, techniques , methods, and procedures; • Effectively use and explain performance budgeting; • Operate and use modern office equipment including a computer and various business and financial software packages; make effective presentations; • Prepare clear, concise and accurate reports including sound Training and Experience: • A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, finance, or a related field; AND • Five (5) years of increasingly responsible experience in the preparation and monitoring of budgets and/or in the areas of financial, administrative, and management analysis conducting budget analyses, operational audits, and management studies including two (2) years of administrative and supervisory responsibility OR • An equivalent combination of training and experience which provides the capabilities to perform the described job duties. Licenses, Certificates, or Special Requirements: • A valid California Class "C" driver's license • Must be able to pass a police background check. Physical Conditions or Special Working Conditions: • Standard office environment and working conditions. • May be required to attend off-site or after hour's meetings. Approved by the Miscellaneous Civil Service Board: Approved by the City Council: 403 BAKERSFIELD TFE SOUND OF,C.W" jjka ADMINISTRATIVE REPORT MEETING DATE: 11/16/2021 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, Human Resources Director DATE: 11/16/2021 WARD: SUBJECT: Deputy Public Works Director#88055 STAFF RECOMMENDATION: Staff recommends approval of the new job specification Deputy Public Works Director #88055 BACKGROUND: Public Works is the largest miscellaneous department with an authorized headcount of 464 and an approved operating and capital budget of $148,605,461.00. Recent turnover in the leadership ranks, in addition, to pending retirements, has prompted a review of the organization structure to maximize succession planning efforts. At this time there is a vacancy for the Public Works Director, department head classification, and a pending vacancy for one of the two Assistant Public Works Director positions. The proposed deputy class will provide a opportunity for a tenured and highly qualified candidate to consult, train and identify best practices for the department. This will allow appointment of the new department head in a strategic manner to gain operational knowledge and start a recruitment for a new assistant director in advance of scheduled departures. ATTACHMENTS: Description Type © Deputy Public Works Director #88055 Backup Material CITY OF BAKERSFIELD CLASS SPECIFICATION: 88055 UNIT: MANAGEMENT EEO4: OFFICIALS/ADMINSTRATORS CLASS TITLE: DEPUTY PUBLIC WORKS DIRECTOR CLASS CHARACTERISTICS: Under administrative direction, plans, organizes, coordinates, and provides functional policy direction to divisions of the Public Works Department; represents the department with inter -agency, vendor and community groups; promotes staff development and mentorship; monitors regulatory provisions and advises on impacts; administers operating and capital budgets; acts as the Public Works Director as assigned; and performs other work as required. REPRESTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. Thev are descriptive, not limiting. Essential Duties: • Recommends departmental policy and confers with departmental leadership on matters of the department; • Facilitates training and development for core programs of the department and staff; • Counsels on compliance measures related to policy and regulatory matters for department; • Provides technical advice to, commissions, committees and higher level members of City management in matters related to a wide variety of public works related activities and programs; • Collaborates with divisions to assess risk factors, develop action plans and implement change; • Assists in planning, organizing, and activities of significant complexity related to engineering; • Answers public inquiries regarding policy; makes studies, investigations, and reports to various internal and external stakeholders; • Meets and confers with the general public, contractors, or representatives of other departments or governmental agencies to discuss agreements, policies, budget items, and programs of the department; • Prepares or reviews capital improvement and departmental budgets; • Directs and reviews draft cooperative agreements with other agencies. DISTINGUISHING CHARACTERISTIC: The Deputy Public Works Director functions as an administrator of department policy, budget management and compliance matters. The class differs from the Public Works Director who is the department head with responsibility for the entirety of the Public Works Department operations. The position is further distinguished form the Assistant Public Works Director in that the latter has specific division/section oversight, working with superintendents on operating standards and objectives. CLASS TITLE: DEPUTY PUBLIC WORKS DIRECTOR 88055 MINIMUM QUALIFICATIONS: Knowledge of: • Advanced principles and practices of civil engineering; • Advanced methods and framework of modern investigation, design, and construction of general public works; • Advanced management and supervision principles; • Advanced principles and concepts for municipal budgeting and capital improvement funds; • Principles and practices of land surveying and mapping; • Public administration of principles and practices; • City policies, procedures and practices; Ability to: • Plan and supervise the work of technical and professional personnel; • Review and check complex engineering computations, engineering plans and specifications; • Analyze and interpret data, reports, rules, and regulations relating to public works programs; • Prepare and make effective public presentations relating to economic development objectives, before high level administrative and legislative bodies; • Develop and evaluate staff and provide for their training and professional development; • Establish and maintain effective working relationships with a variety of City official's, community groups, and the public; • Express ideas on technical subjects clearly and concisely, both orally and in writing. Training and Experience: • A Bachelor's Degree from an accredited college or university in Civil Engineering, Business or Public Administration, or a closely related field; and • Six (6) years of management and administrative experience in the direction of varied public works programs or other related managerial experience, of which four (4) years must be at division management level or above; OR • An equivalent combination of training, certification and experience may be substituted for the above requirements Licenses, Certificates or Special Requirements: • Registration as a Civil Engineer in the State of California. • A valid California Class "C" driver's license. • Must be able to pass a background check. CLASS TITLE: DEPUTY PUBLIC WORKS DIRECTOR 88055 Physical Conditions or Special Working Conditions: • Standard office environment and working conditions. • Intermittent travel to meetings, workshops, and off-site visits. • May work evenings or weekends for meetings and projects as needed. • Infrequent outdoor work in all weather conditions Approved by the City Council: Approved by the Civil Service Board: (01 BAKERSF'IELD ADMINISTRATIVE REPORT TW SOUND OF,6j� n MEETING DATE: 11/16/2021 3. TO: Bakersfield Miscellaneous Civil Service Board FROM: Shayla Collins CREATED BY: Shayla Collins, Human Resources Manager DATE: 11/10/2021 WARD: SUBJECT: Fleet Service Writer#14340 STAFF RECOMMENDATION: Staff recommends approval of the new job specification, Fleet Service Writer #14340 BACKGROUND: The Fleet Services Division operates out of three maintenance facilities where staff maintains 1,665 equipment assets with an estimated replacement value of $149,000,000. Since 2015/16, the City has added approximately 154 equipment assets. With the implementation of the Public Safety and Vital Services Measure (PSVS) an additional 103 new vehicles. New position requests for the 2021-22 budget included the creation of a Fleet Service Writer. This position would enable the Police Department to meet City Council Goals #1 Provide Quality Public Safety Services, # 4 Enhance Quality of Life and Public Amenities, Enhance Infrastructure and #7 Promote Community Pride. The incumbent will be responsible for the processing of vehicles and equipment for maintenance & repair; accurate entry and maintenance of repair data in the Fleet information system; and has considerable independence in setting equipment repair priorities and assigning work. This position will serve as primary customer contact, ensuring workflow is progressing and completed in a timely manner. ATTACHMENTS: Description D Fleet Service Writer #14340 Type Backup Material CITY OF BAKERSFIELD CLASS SPECIFICATION: 14340 UNIT: WHITE COLLAR EE04: PROFESSIONALS CLASS TITLE: FLEET SERVICE WRITER CLASS SUMMARY: Under general supervision, positions in this class are responsible for the processing of vehicles and equipment for maintenance & repair; accurate entry and maintenance of repair data in the Fleet information system; and has considerable independence in setting equipment repair priorities and assigning work. Serves as primary customer contact, ensuring workflow is progressing and completed in a timely manner; and performs other duties as required. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. Essential Duties: • Receives service requests and generates work orders using Fleet information system for all City equipment; • Determine vehicle and equipment needs; • Monitors work orders and status entries to ensure work performed on vehicles and equipment is accurately entered into the Fleet information system; • Issues work assignments to staff; • Communicates with departments concerning the status of their vehicles and equipment and motor pool; • Coordinates and tracks outside vendor repairs and recalls and invoices; • Prepares Preventative Maintenance (PM) schedule and coordinates with using departments; • Coordinates and tracks the status of parts requests; • Coordinates the repair of vehicle accidents by collecting accident reports, police reports and contacts repair vendors for estimates; • Reviews repair times for appropriateness for work performed; generates mechanic productivity reports; tracks staff time; receives completed work orders and time sheets from staff, checks for errors and completeness and enters staff labor into computer; • Coordinates in-service and disposal process of vehicles and equipment; • Test-drives vehicles and equipment and transports vehicles and equipment. DISTINGUISHING CHARACTERISTICS: This class is responsible for assessing, documenting and monitoring the repair needs of vehicles and equipment maintained by the Fleet Division. Performs technical, specialized and/or difficult automotive analysis. Serves as a liaison to the departments, vendors, and staff concerning vehicle and equipment maintenance and repairs, understanding key terminology, and tracking work. Positions report to the Fleet Supervisor II. CLASS TITLE: FLEET SERVICE WRITER 14340 MINIMUM QUALIFICATIONS: Training and Experience: • Graduation from high school with diploma or attainment of a satisfactory score on a G.E.D.; and • Three (3) years' experience in the automotive industry performing customer service or maintenance/repair of vehicles and equipment; or • An equivalent combination of training and experience which provides the capabilities to perform the described job duties. Successful completion of appropriate trade school or technical course work in related area may be substituted for up to one (1) year of the required work experience. Knowledge of: • Automotive, heavy and municipal equipment; • Fleet inventory and work order systems; • Terminology in related field and concepts related to the service and repair of automotive, heavy and municipal equipment; • Record keeping practices and maintenance office procedures; • Parts and materials related to automotive, heavy and municipal equipment; • Proper techniques for dealing courteously and effectively with City staff, vendors, and members of the public; • Repair timeframes required for automotive, heavy and municipal equipment; • Safe work practices and procedures; and • Vehicle codes, rules, and regulations. Ability to: • Set priorities and meet critical deadlines in a fast -paced environment; • Interpret and convey work requests to prepare clear and accurate work orders; • Provide prompt, courteous service to the public and staff; • Safely and efficiently operate automotive, heavy and municipal equipment; follow workplace safety policies and procedures; properly use personal protective equipment; • Understand and follow oral and written instructions; • Estimate necessary materials, time, and costs required to properly repair equipment; • Read and interpret manuals, specifications and drawings; • Exercise independent judgment and initiative without close supervision; • Prepare, present, and maintain accurate records and reports; • Operate computers and related software to carry out assigned work duties; • Establish and maintain effective communication and working relationships with those contacted in the course of work; • Communicate verbally, written, and orally; • Type and meet deadlines; • Operate automotive, heavy and municipal equipment; • Perform moderate manual labor; • Evaluate information and make recommendations; and • Define and assess operational processes and workflow. CLASS TITLE: FLEET SERVICE WRITER 14340 Licenses: Certificates: and Special Requirements: • Possession of a valid Class "C" California driver's license. A Class "B" California driver's license must be obtained within the six-month probationary period. Physical Conditions or Special Working Conditions: • Standard office environment in a maintenance environment; • Must be willing to work outdoors in all weather conditions with exposure to unpleasant and potentially hazardous conditions; • Employees are on-call for emergencies after regular hours and must be willing to work overtime and holidays. Approved by the Miscellaneous Civil Service Board: Approved by City Council: