The URL can be used to link to this page

Home My WebLink About11/17/21 VISIT BAKERSFIELD AGENDAAOSTEc), ON VISIT VISIT BAKERSFIELD by Gib Cbrwo Office BAlK'EO45WaV-tiWJ AM 9: 17 AGENDA Y�Q/of BRSFiEED CITY CLERK 11600 T� xtun Ave 7, 2027 >�91Catsld Conference Room A Special Meeting 8:7 5 a.m. 1. CALL TO ORD -ER I1. ROLL GALL 111. PUBLIC STATEMENTS A. Correspondence received IV. MINUTES A_ Approval of Minutes of the August 18, 2021 meeting V. TREASURER'S REPORT A_ Approval of Treasurer's Report of November 1 7, 2021 VI. STAFF REPORT A. Moncoger's Report B. Stuff Report on Analysis of Hotel Ootci VII. OLD BUSINESS A_ None VIII_ NEW BUSINESS A_ Nominating Committee Report - Election of Lynett Orrick to the Board of C)irectors B. Approval of 2022 Board Meeting Colendor IX_ BOARD STATEMENTS X. CLOSED SESSION A. None XI. ADJOURNMENT Respectfully submitted, nshon Clegg City Monoger City of Bakersfield Visit Bakersfield Minutes Meeting of August 18, 2021 Visit Bakersfield, 515 Truxtun Avenue Regular Meeting - 8:00 AM I. Call to order Visit Bakersfield Board of Directors regular meeting was called to order by Kenneth Sigfried via Zoom.com on this 18th day of August at 8:00 a. m. II. Roll call David Lyman, Visit Bakersfield, conducted roll call. Directors Present: Jessica Ramirez Denise Taylor -Connor Beth Brookhart-Pandol Directors Absent: Debora Hill Tamara Baker Ed Dorsey Chris Huot* Ryan Uhles Kenneth "Ziggy'' Siegfried Others Present: David Lyman, Visit Bakersfield Joe Simpson, Visit Bakersfield Evangelina Medina, Visit Bakersfield Joshua Rudnick, City Attorney's Office Paul Saldana, Economic & Community Development III. Public Statements None Randy McKeegan Amy Smith Matt Spindler IV. Minutes A. Approval of July 21, 2021 Minutes Motion by Denise Taylor -Connor, seconded by Amy Smith. All in favor. Motion approved. Visit Bakersfield Beard Meeting Ak-jaust 18, 2021 Pr,.ge 2 V. Treasurer's Report A. Approval of Treasurer's Report of August 18, 2021 Treasurer's Report presented by Randy McKeegan. Motion by Jessica Ramirez, seconded by Beth Brookhart-Pandol. All in favor. Motion approved. VI. Staff Report • Evangelina Medina gave updates on current and upcoming projects. • Joe Simpson gave an update on marketing efforts. • David Lyman gave an update on STR data. VII. Old Business None VIII. New Business Approval of an agreement with Second Sight Design for social media content production and management services in the amount of $59,900. Motion by Amy Smith, seconded by Ryan Uhles. All in favor. Motion approved. IX. Board Statements • Chris Huot gave update on City of Bakersfield budget. X. Closed Session None XI. Adjournment Chair adjourned the meeting at 8:34 a.m. Citv of Bakersfield Check Register - CVB REPORT Payment Number Vendor Number Vendor Name Payment Date Check Tota 22002 3593 HALL LETTER SHOP Aug 12, 2021 $895.54 22049 7685 STINSON STATIONERS Aug 19, 2021 $50.31 22603 15868 TEL TEC SECURITY SYSTEM INC Oct 28, 2021 $180.00 727282 31089 EMBROIDERY PLUS LLC Aug 12, 2021 $803.05 727349 31074 ON THE HORIZON COMMUNICATIONS Aug 12, 2021 $1,290.00 727351 23214 ORKIN PEST CONTROL INC Aug 12, 2021 $68.00 727385 29474 TASMARK ENTERPRISES Aug 12, 2021 $2,500.00 727388 27973 TEMPEST INTERACTIVE MEDIA LLC Aug 12, 2021 $200.00 727404 26060 VANGUARD CLEANING SYSTEMS INC Aug 12, 2021 $576.75 727440 6114 PACIFIC GAS & ELECTRIC COMPANY Aug 12, 2021 $34.16 727477 675 BAKERSFIELD CALIFORNIAN Aug 19, 2021 $0.00 727481 32133 BANDWANGO Aug 19, 2021 $2,641.41 727622 31106 SEE SOURCE LLC Aug 19, 2021 $544.00 727655 28374 US SPORTS CONGRESS LLC Aug 19, 2021 $14,200.00 727656 30247 US TRAVEL ASSOCIATION Aug 19, 2021 $2,560.00 727816 23444 BILLINGSLEY, MATTHEW Aug 26, 2021 $207.00 727858 31089 EMBROIDERY PLUS LLC Aug 26, 2021 $79.59 727931 30689 MEDINA, EVANGELINA Aug 26, 2021 $207.00 727947 29443 NORTHSTAR TRAVEL MEDIA LLC Aug 26, 2021 $4,955.00 728002 32384 THRESHOLD 360 INC Aug 26, 2021 $16,000.00 728040 1696 CALIFORNIA WATER SERVICE Aug 26, 2021 $388.44 728270 28707 WEST SIDE BULLETS Sep 2, 2021 $1,500.00 728399 23444 BILLINGSLEY, MATTHEW Sep 9, 2021 $317.00 728438 31089 EMBROIDERY PLUS LLC Sep 9, 2021 $4,887.49 728545 27973 TEMPEST INTERACTIVE MEDIA LLC Sep 9, 2021 $200.00 728556 26060 VANGUARD CLEANING SYSTEMS INC Sep 9, 2021 $576.75 728646 31089 EMBROIDERY PLUS LLC Sep 16, 2021 $320.28 728755 6114 PACIFIC GAS & ELECTRIC COMPANY Sep 16, 2021 $1,073.68 728778 23444 BILLINGSLEY, MATTHEW Sep 17, 2021 $4,022.08 728820 30689 MEDINA, EVANGELINA Sep 17, 2021 $201.00 728883 20601 VERIZON WIRELESS Sep 17, 2021 $160.65 728889 20601 VERIZON WIRELESS Sep 17, 2021 $138.14 728925 23444 BILLINGSLEY, MATTHEW Sep 23, 2021 $270.00 729199 23444 BILLINGSLEY, MATTHEW Sep 30, 2021 $3,542.04 729231 31089 EMBROIDERY PLUS LLC Sep 30, 2021 $1,391.19 729398 1696 CALIFORNIA WATER SERVICE Sep 30, 2021 $296.56 729523 31151 EINSTEIN VISUALS Oct 7, 2021 $320.00 729680 23444 BILLINGSLEY, MATTHEW Oct 8, 2021 $1,751.18 729710 30689 MEDINA, EVANGELINA Oct 8, 2021 $522.81 729720 29379 SIMPSON, JOE Oct 8, 2021 $340.00 729763 16501 BAKERSFIELD ART FOUNDATION INC Oct 14, 2021 $3,000.00 729767 21514 BAKERSFIELD COLLEGE FOUNDATION Oct 14, 2021 $4,000.00 729777 23444 BILLINGSLEY, MATTHEW Oct 14, 2021 $251.70 729828 31089 EMBROIDERY PLUS LLC Oct 14, 2021 $281.45 729943 23717 SOCIETY OF GOVERNMENT MTG Oct 14, 2021 $350.00 729958 27973 TEMPEST INTERACTIVE MEDIA LLC Oct 14, 2021 $200.00 729976 26060 VANGUARD CLEANING SYSTEMS INC Oct 14, 2021 $576.75 730095 32133 BANDWANGO Oct 21, 2021 $1,836.73 730099 23444 BILLINGSLEY, MATTHEW Oct 21, 2021 $300.00 730116 28621 CERTIFIED FOLDER DISPLAY SERVICE IN Oct 21, 2021 $9,476.89 730183 30689 MEDINA, EVANGELINA Oct 21, 2021 $300.00 730257 27973 TEMPEST INTERACTIVE MEDIA LLC Oct 21, 2021 $16,300.00 730340 6114 PACIFIC GAS & ELECTRIC COMPANY Oct 21, 2021 $34.41 730369 29505 AMERICAN BICYCLE ASSOC USA BMX Oct 28, 2021 $10,000.00 730379 675 BAKERSFIELD CALIFORNIAN Oct 28, 2021 $263.88 730389 23444 BILLINGSLEY, MATTHEW Oct 28, 2021 $1,392.44 730439 2901 FEDEX Oct 28, 2021 $4.70 730488 32493 KENILWORTH MEDIA INC Oct 28, 2021 $1,720.00 730512 30689 MEDINA, EVANGELINA Oct 28, 2021 $120.38 730517 24333 METRO BMX Oct 28, 2021 $5,000.00 730532 23214 ORKIN PEST CONTROL INC Oct 28, 2021 $68.00 730565 29379 SIMPSON, JOE Oct 28, 2021 $207.33 62Overall -Count Overall - Total $125,895.76 Nov 4, 2021 1 10:17:48 AM PREPARED 11/04/21, 10:25:00 EXPENDITURE REPORT PAGE 1 HTEPGM/GM601U BY FUND PERIOD 04/2022 2021-22 2021-22 2021-22 2021-22 2021-22 ADJUSTED YEAR TO DATE CURRENT UNENCUMBERED ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET ACTUAL ENCUMBRANCES APPROPRIATIONS TRANSIENT OCCUPANCY TAXES 191-6590-675.10-01 REGULAR PAY 374,073 117,299.75 .00 256,773.25 191-6590-675.10-14 SPECIALITY PAY 1,825 574.00 .00 1,251.00 191-6590-675.10-15 AUTO ALLOWANCE 2,039 641.32 .00 1,397.68 191-6590-675.10-31 LIFE INSURANCE 401 126.13 .00 274.87 191-6590-675.10-33 MEDICARE INSURANCE 3,483 1,090.35 .00 2,392.65 191-6590-675.10-35 MEDICAL INSURANCE -ACTIVE 51,446 16,180.74 .00 35,265.26 191-6590-675.10-38 WORKERS COMP INS ALLOC 5,064 .00 .00 5,064.00 191-6590-675.10-44 PERS - MISCELLANEOUS 133,327 90,010.06 .00 43,316.94 191-6590-675.10-48 CITY 1% MATCH - RHS PLAN 1,386 373.60 .00 1,012.40 191-6590-675.30-39 OTHER PROFESSIONAL 279,868 40,867.75 11,500.00 227,500.25 191-6590-675.40-23 INTERNAL COMM EQUIP 29 4.80 .00 24.20 191-6590-675.40-24 INTERNAL TELEPHONE EQUIP 3,565 594.20 .00 2,970.80 191-6590-675.40-26 INTERNAL COMPUTER EQUIP 11,938 1,989.70 .00 9,948.30 191-6590-675.50-11 LIABILITY INS ALLOCATION 3,124 .00 .00 3,124.00 191-6590-675.50-12 PROPERTY INS ALLOCATION 591 .00 .00 591.00 191-6590-675.50-33 TELEPHONE -CELL PHONE CHGS 1,800 298.79 .00 1,501.21 191-6590-675.50-41 ADVERTISING 62,293 38,642.32 2,000.00 21,650.68 191-6590-675.50-51 PRINTING AND BINDING 23,200 .00 .00 23,200.00 191-6590-675.50-53 INTERNAL GARBAGE 553 .00 .00 553.00 191-6590-675.50-54 INTERNAL SEWER 323 .00 .00 323.00 191-6590-675.50-61 REIMBURSABLE EXPENSE 3,801 67.58 .00 3,733.42 191-6590-675.50-62 ENTERTAINING GUESTS 7,095 .00 .00 7,095.00 191-6590-675.50-64 TRAVEL (OPERATIONAL) 156,699 49,389.58 .00 107,309.42 191-6590-675.50-65 DUES & SUBSCRIPTIONS 9,684 613.88 .00 9,070.12 191-6590-675.50-91 OTHER OUTSIDE SERVICES 11,910 4,803.00 .00 7,107.00 191-6590-675.60-21 WATER 2,500 .00 .00 2,500.00 191-6590-675.60-22 NATURAL GAS 750 18.79 .00 731.21 191-6590-675.60-23 ELECTRICITY 15,967 1,088.18 .00 14,878.82 191-6590-675.60-31 OFFICE SUPPLIES 3,086 204.33 .00 2,881.67 191-6590-675.60-51 OTHER MATERIALS/SUPPLIES 0 198.00 .00 198.00- 191-6590-675.70-12 CONTRIBUTIONS 372,817 21,000.00 .00 351,817.00 191-6590-675.80-62 COMPUTR HARDWARE/SOFTWARE 416 .00 .00 416.00 191-6590-675.80-68 OTHER EQUIPMENT 5,469 .00 .00 5,469.00 * VISIT BAKERSFIELD 1,550,522 386,076.85 13,500.00 1,150,945.15 ** CONVENTION VISITOR BUREAU 1,550,522 386,076.85 13,500.00 1,150,945.15 *** ECONOMIC/COMMUNITY DEVEL 1,550,522 386,076.85 13,500.00 1,150,945.15 **** TRANSIENT OCCUPANCY TAXES 1,550,522 386,076.85 13,500.00 1,150,945.15 1,550,522 386,076.85 13,500.00 1,150,945.15 ADMINISTRATIVE REPORT Meeting Date: November 17, 2021 Agenda Item: VI.B. To: Board of Directors From: David Lyman Subject: Staff Report on Analysis of Hotel Data Recommendation: Staff report. No action needed. Background: Staff will present an analysis of local hotel data for the first three quarters of 2021. SABoard Meeting Items\Board Meeting - Agenda Packets\2021-2025\2021 \ 1 1 Nov 2021 \Staff Report B - Staff Report On Analysis Of Hotel Data.Docx ADMINISTRATIVE REPORT Meeting Date: November 17, 2021 Agenda Item: VIIIA. To: Board of Directors From: Nominating Committee Denise Connor Jessica Ramirez Matt Spindler David Lyman (ex -officio) Subject: Nominating Committee Report — Election of Lynett Orrick to the Board of Directors Recommendation: Elect Lynett Orrick to the Board of Directors for a term ending June 30, 2023. Background: The Nominating Committee is charged with two tasks: 1. Filling vacancies on the board of directors, and 2. Proposing a slate of officers for the coming year. Agreement No. 16-251 between the City of Bakersfield and the Greater Bakersfield Convention and Visitors Bureau (CVB) requires that four members of the board of directors be from the hotel/motel industry. The current hotel/motel industry representatives are Jessica Ramirez, Denise Connor, and Debora Hill. The fourth position is vacant due to the retirement and resignation of Jenny Hlaudy. In its April 21, 2021 report to the board, the Nominating Committee at that time stated that it had no recommendation for a local hotel representative to fill that vacancy created by Ms. Hlaudy's retirement, and a recommendation would be made at a later date. The Nominating Committee recently met to consider candidates for this board vacancy and recommends Lynett Orrick, Director of Sales at Holiday Inn and Suites, to be elected to the board as a representative of the hotel/motel industry for a term ending June 30, 2023. S:\Board Meeting Items\Board Meeting -Agenda Packets\2021-2025\2021 \1 1 Nov 2021 \New Business A - Nominating Committee.Docx ADMINISTRATIVE REPORT Meeting Date: November 17, 2021 Agenda Item: VIII.B. To: Board of Directors From: David Lyman, Manager Subject: Approval of 2022 Board Meeting Calendar Recommendation: To be determined by the Board. Background: Your Board has traditionally met on the third Wednesday of every month at 8AM. However, the Board may consider and approve alternative dates and times for monthly meetings if deemed advantageous for the Board. The third Wednesdays of each month in 2022 are below: January 19 February 16 March 16 April 20 May 18 June 15 July 20 August 17 September 21 October 19 November 16 December 21 S:\Board Meeting Items\Board Meeting - Agenda Packets\2021-2025\2021\11 Nov 2021\New Business B - Board Meeting Calendar 2022.Docx The following provided for information only; no action required. C 3 R Q Q N m N 0-- N m r U- N 0-- CM N c LL u V� tC M = > O Z Q � v C O a C� 0 C L ma N L d M� W N Q � N N N @ m N C N c Of rr N co I- p W -0 m x c - o Y c m 0 m U 0 = 2 � d (!1 (n (n �