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Home My WebLink About02/21/23 MISC CIVIL SERVICE0 ?3 FEB 17 f„ f:RAKERSFIELD BAKERSFIELD MISCELLANEOUS CIVIL SERVICE MEETING AGENDA MEETING OF FEBRUARY 21, 2023 1600 Truxtun Ave Conference Room A Misc. Civil Service Meeting At 2:00pm 1. ROLL CALL 2. PUBLIC COMMENTS A. Agenda Item Public Statements B. Non -Agenda Item Public Statements 3. APPROVAL OF MINUTES 1. Minutes of the Misc. Civil Service Board Meeting January 17, 2023 Staff recommends approval of the Minutes of the Misc. Civil Service Board Meeting January 17, 2023. 4. NEW BUSINESS 1. Eligible List Certified by the Human Resources Director 1. Administrative Assistant 1/II(0)#01869 2. Associate Planner 1/11 (0) #01852 3. Building Inspector 1/11(0)#01857 4. Civil Engineer I I (0) #01839 5. Fiscal and Administrative Services Officer 1 (0) #01856 6. Fleet Equipment Mechanic 1 (0) #01866 7. Operations Support Specialist (0) #01860 8. Recreation Specialist (0) #01838 9. Risk Management Specialist (0) #01846 10. Streets Equipment Operator (P) #01861 11. Supervisor II - Construction (0)#01842 12, Technology Services Project Coordinator (0) #01855 13. Technology Systems Analyst 1 (0) #01872 14. Traffic Operations Technician (0) #01845 2. Nepotism(s) 1. Gavin Grimes, Civil Engineer I I I #01839 2. Leticia Duke, Development Services Technician #01867 POSTED ON by Ci Clerk' Ottice City of Bakersfield 3. Noeli Topete, Development Services Technician #01867 4. Edward Guevara, Risk Management Specialist #01846 5. Tyler Davis, Technology Systems Analyst 1 #01872 3. Job Specification(s) Revised 1. Code Enforcement Supervisor #57260 4. New Job Specification(s) 1. Deputy City Attorney 1/11 (Water)#88082/88085 2. Senior Payroll Technician #26105 5. COMMISSIONERS COMMENTS 6. ADJOURNMENT (03 BAKERSFIED ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Julie Houselog CREATED BY: Julie Houselog DATE: 2/21/2023 WARD: SUBJECT: A. Agenda Item Public Statements STAFF RECOMMENDATION: BACKGROUND: (83 BAKERSFIEL�LD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Julie Houselog CREATED BY: Julie Houselog DAT E: 2/21 /2023 WARD: SUBJECT: B. Non -Agenda Item Public Statements STAFF RECOMMENDATION: BACKGROUND: (03 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 3. 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Julie Houselog CREATED BY: Julie Houselog DATE: 2/21/2023 WARD: SUBJECT: Minutes of the Misc. Civil Service Board Meeting January 17, 2023 STAFF RECOMMENDATION Staff recommends approval of the Minutes of the Misc. Civil Service Board Meeting January 17, 2023. BACKGROUND: FIN iG[N:IdiI4:111V Description Type Minutes of the Misc. Dour Service Board Meeting January Backup Material 17,2023 MINUTES Miscellaneous Civil Service Board Regular Meeting 1600 Truxtun, City Hall North, Conference Room A, I It Floor January 17, 2023 2:00 P.M. The Miscellaneous Civil Service Board Regular Meeting commenced on January 17, 2023 at 2:00 p.m., City Hall North, Conference Room A, 1 It Floor. 1. Roll Call: Nila Hogan, Chair Patrick Bowers, Secretary -Absent James Hay Kevin Oliver Ronald Wolfe Administration present: Shayla Collins, Human Resources Manager Isabel Farmer, Human Resources Analyst Kevin Mendoza, Human Resources Analyst Viridiana Gallardo-King, Deputy City Attorney II Julie Houselog, Human Resources Specialist 2. Public Comments Agenda Item Public Statements -None Non -Agenda Item Public Statements -None 3. Approval of Minutes Upon a motion, by Commissioner Oliver and seconded by Commissioner Wolfe, the minutes for December 20, 2022 were APPROVED, ALL AYES 4. Election of Officers Upon a motion, by Commissioner Oliver and seconded by Commissioner Hay, to appoint Commissioner Hogan as Chair, APPROVED, ALL AYES Upon a motion, by Commissioner Oliver and seconded by Commissioner Wolfe, to appoint Commissioner Hay as Secretary, APPROVED, ALL AYES 5. New Business A. Eligible Lists Certified by the Human Resources Director 1. Administrative Analyst 1/II (0) #01833 2. Administrative Analyst III (P) #01847 3. Assistant Water Resources Director (0) #01843 4. Light Equipment Operator (P) #01832 5. Principal Planner (0) #01844 6. Secretary 1/11 (0) 401848 7. Service Maintenance Worker (0) #01834 8. Sewer Maintainer II (0) 401853 9. Solid Waste Equipment Operator (0) #01851 10. Streets Maintenance Worker (0) #01851 11.Technology Systems Engineer I -Communications (0) #01849 Eligible Lists for the above referenced position(s), were submitted as informational items to the Board and placed on file. NAT B. Eligible List extended by the Human Resources Director 1. Canal Tender II (0) #01732 extended from 1 /01 /2023 to 3/01 /2023 Eligible Lists extended for the above referenced position(s), were submitted as an informational item to the Board and placed on file. NAT C. Nepotism(s) 1. Daniel R. Maldonado, Assistant Water Resources Director #01843 2. Denise Perez -Fernandez, Risk Management Specialist 401846 3. Ramiro Ugalde, Service Maintenance Worker #01834 4. Taylor Watford, Fiscal and Administrative Services Officer 1 #01856 After discussion, a motion, by Commissioner Wolfe and seconded by Commissioner Oliver, was made to approve the recommendation of the Assistant City Manager, Gary Haller, Risk Manager, Jena Covey and/or Human Resources, to approve the Nepotism Request for the above referenced items. APPROVED, ALL AYES D. Reinstatement Request 1. Reinstatement Request for Kenna Burciaga After discussion, a motion, by Commissioner Oliver and seconded by Commissioner Hay, was made to approve the recommendation of the Human Resources Director, Christi Tenter, to approve the Reinstatement Request for the above referenced item. APPROVED, ALL AYES 6. Commissioner's Comments Staff and the Board welcomed Commissioner Hay to the Board 7. Adjournment There being no further business to come before the Board, a motion was made by Commissioner Hogan to adjourn the meeting at 2:11 p.m. APPROVED, ALL AYES. 00 BAKERSFIE�LD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Sandra Duncan CREATED BY: Sandra Duncan, Human Resources Analyst DATE: 2/8/2023 WARD: SUBJECT: Administrative Assistant 1/11(0)#01869 STAFF RECOMMENDATION Informational Item Only BACKGROUND: ATTACHMENTS: Description Type ❑ Administrative Assistant Vll (0)#01869 Backup Material POSITION: ADMINISTRATIVE ASSISTANT 1/II (OPEN) #01869 APPLIED_ ... .......... .............. ---- .............._............_..._............._._..........101 INVITED TO ORAL. 13 ATTENDEDORAL........................................................................................08 CERTIFIED....................................................................................................06 Eligible List Report Administrative Assistant I/II (Open) #01869 Human Resources Analyst, Sandra Duncan Established List Expiration Candidate Name Seq. Rank 2/6/2023 8/6/2023 Cowan, Sandra 1 2/6/2023 8/6/2023 Barrett, Mikie 2 2/6/2023 8/6/2023 Henderson, Angela 3 2/6/2023 8/6/2023 Aleman, Kimberly 4 2/6/2023 8/6/2023 Butcher, Deb 5 2/6/2023 8/6/2023 Voladez, Dora 6 Human Resources Manager February 6, 2023 (03 BAKERSFIE�LD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DATE: 1 /23/2023 WARD: SUBJECT: Associate Planner 1/11 (0) #01852 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type 0 Associate Planner /11(0) #01852 Backup Material POSITION: ASSOCIATE PLANNER 1/II (OPENI #01852 APPLIED.. ...... ............................. ............................................................... 23 INVITED TO ORAL.........................................................................6 ATTENDED ORAL........................................................................................4 CERTIFIED ............................. Eligible List Report Associate Planner I/11 (Open) #01852 Human Resources Analyst, Tanya Wilson Established List Expiration Candidate Name Seq. Rank 1/20/2023 7/20/2023 Ordoz, Cecilia 1 1/20/2023 7/20/2023 Moland, Eric January 20, 2023 (03 BAKERSFIE�LD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 3. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza Human Resources Analyst DATE: 2/21 /2023 WARD: SUBJECT: Building Inspectorl/II (0)#01857 STAFF RECOMMENDATION: I nfonnational Item Only BACKGROUND: ATTACHMENTS: Description Type 0 Building Inspector Ull(0)#01857 Backup Material POSITION: BUILDING INSPECTOR 1/11 (OPEN) #01857 APPLIED......................................................................................................38 INVITED TO ORAL.........................................................................15 ATTENDEDORAL .................... ............... :.......... .......................................... 09 CERTIFIED....................................................................................................03 Eligible List Report Building Inspector 1/11 (Open) #01857 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 2/16/2023 8/16/2023 Castorelo, Javier 1 2/16/2023 8/16/2023 Navarro, Miguel 2/16/2023 8/16/2023 Ramirez, Sergio C. Tenter, Human Resources Director February 16, 2023 00 BAKERSFIE�LD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 4. TO: Bakersfield Miscellaneous Civil Service Board FROM: Isabel Farmer CREATED BY: Isabel Farmer, Human Resources Analyst DATE: 2/10/2023 WARD: SUBJECT: Civil Engineer 111(0)#01839 STAFF RECOMMENDATION: Informational item only BACKGROUND: ATTACHMENTS: Description Type 0 Civll Ergineer 111(0) 901839 Backup Material POSITION: CIVIL ENGINEER III (OPEN) #01839 APPLIED ............................... ACCEPTED ..................... TRAINING AND EXPERIENCE. .....05 ......................02 CERTIFIED....................................................................................02 Eligible List Report Civil Engineer III (Open( #01839 Human Resources Analyst, Isabel Farmer Established List Expiration Candidate Name Seq. Rank 2/10/2023 8/10/2023 Grimes, Gavin 1 2/10/2023 8/10/2023 Ledezma, Martin Human Resources Manager February 10, 403 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 5. TO: Bakersfield Miscellaneous Civil Service Board FROM: Sandra Duncan CREATED BY: Sandra Duncan, Human Resources Analyst DATE: 1 /31 /2023 WARD: SUBJECT: Fiscal and Administrative Services Officer 1 (0) #01556 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Descnption Type D Fiscal and Administrative Services Officer 1 (0)#01856 Backup Material POSITION: FISCAL AND ADMINISTRATIVE SERVICES OFFICER I (OPEN) #01856 APPLIED................................... _. _....... _.........._.............................._._.---.22 INVITED TO ORAL. 12 ATTENDEDORAL........................................................................................ 11 CERTIFIED....................................................................................................06 Eligible List Report Fiscal and Administrative Services Officer I (Open( #01856 Human Resources Analyst, Sandra Duncan Established List Expiration Candidate Name Seq. Rank 1/25/2023 7/25/2023 Haddad, Manor 1 1/25/2023 7/25/2023 Wofford, Taylor 1/25/2023 7/25/2023 Spangler, Dawn 1/25/2023 7/25/2023 Sheats, Paul 1/25/2023 7/25/2023 Alex, Ashlee 1/25/2023 7/25/2023 Fernandez, Ana W BAKERSFIELLD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 6. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza Human Resources Analyst DATE: 2/21 /2023 WARD: SUBJECT: Fleet Equipment Mechanic 1 (0) #01866 STAFF RECOMMENDATION: Informational Purpose Only BACKGROUND: ATTACHMENTS: Description Type ❑ Fleet Equipment Mechanic 1(0)#01866 Backup Material POSITION: FLEET EQUIPMENT MECHANIC I (OPEN) #01866 APPLIED...................................................................................................... 15 INVITED TO ORAL........................................................................I I ATTENDED ORAL........................................................................................9 CERTIFIED........ Eligible List Report Fleet Equipment Mechanic I (Open) #01866 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 2/15/2023 8/15/2023 Hagan, Jonathan 1 2/15/2023 8/15/2023 Moreno Carbajal, Neftali 2/15/2023 8/15/2023 Haro, Rafael 2/15/2023 8/15/2023 Martinez, Francisco Human Resources Director February 15, 2023 (03 BAKERSFIELLD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 7. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza Human Resources Analyst DATE: 2/21 /2023 WARD: SUBJECT: Operations Support Specialist (0) #01860 STAFF RECOMMENDATION I nformational Item Only BACKGROUND: ATTACHMENTS: Description Type ❑ Operations Support Specialist (0)#01860 Backup Material POSITION: OPERATIONS SUPPORT SPECIALIST (OPEN) #01860 APPLIED. .......... ............................................................. INVITEDTO ORAL.........................................................................18 ATTENDEDORAL........................................................................................ 12 CERTIFIED....................................................................................................7 Eligible List Report Operations Support Specialist (Open) #01860 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name 2/3/2023 8/3/2023 Garcia, Clarissa 2/3/2023 8/3/2023 Tovar, Esther 2/3/2023 8/3/2023 Brockman, Kelsey 2/3/2023 8/3/2023 Munoz, Jessica 2/3/2023 8/3/2023 Figueroa, Sara 2/3/2023 8/3/2023 McCloud, Tracey 2/3/2023 8/3/2023 Diaz, Alejandro .f Christi Tenter, Human Director Seq.Rank 2 3 4 5 6 7 February 3, 2023 W BAKERSFIELLD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 6. TO: Bakersfield Miscellaneous Civil Service Board FROM: Isabel Farmer CREATED BY: Isabel Farmer, Human Resources Analyst DATE: 1 /18/2023 WARD: SUBJECT: Recreation Specialist (0) #01838 STAFF RECOMMENDATION: Informational item only BACKGROUND: ATTACHMENTS: Description Type 0 Recreation Speciallst(0)#01838 Backup Material POSITION: RECREATION SPECIALIST (OPEN) #01838 CERTIFIED....................................................................................................10 Eligible List Report Recreation Specialist (Open) - #01838 Human Resources Analyst, Isobel Farmer Established List Expiration Candidate Name Seq. Rank 1/17/2023 7/17/2023 Siu, Antoinette 1 1/17/2023 7/17/2023 Acevedo, Armando 2 1/17/2023 7/17/2023 Jewell, Sara 3 I/17/2023 7/17/2023 Dueno-Cisneros, Elio 4 1/17/2023 7/17/2023 Acevedo -Espinoza, Erica 5 1/17/2023 7/17/2023 Strong, Lauren 5 1/17/2023 7/17/2023 Walter, Erin 6 1/17/2023 7/17/2023 Gonzales, Amy 7 1/17/2023 7/17/2023 Martinez, Jayro 8 1/17/2023 7/17/2023 Villatoro, Amanda 9 Christi Tenter, January W BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 9. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DAT E: 1 /18/2023 WARD: SUBJECT: Risk Management Specialist (0) #0 1846 STAFF RECOMMENDATION: Informational item only BACKGROUND: ATTACHMENTS: Descnption Type a Risk Management Specialist (0)#01846 Backup Material POSITION: RISK MANAGEMENT SPECIALIST (OPEN) #01846 APPLIED.__ ......................._._.._....... INVITED TO ORAL........................................................................13 ATTENDED ORAL........................................................................................9 CERTIFIED.................._...............---__..........................................................7 Eligible List Report Risk Management Specialist (Open) #01846 Human Resources Analyst, Tanya Wilson Established List Expiration Candidate Name 1/17/2023 7/17/2023 Cruz, Andreina 1/17/2023 7/17/2023 Guevara, Edward 1/17/2023 7/17/2023 Perez Fernandez, Denise 1/17/2023 7/17/2023 Boykins, Loreno 1/17/2023 7/17/2023 Bachman, Noemi 1/17/2023 7/17/2023 Velasquez, Juan 1/17/2023 7/17/2023 Borion, Matthew Seq.Rank 2 2 3 4 5 6 W BAKERSFIED ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 10. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza Human Resources Analyst DATE: 1 /30/2023 WARD: SUBJECT: Streets Equipment Operator (P) #01861 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type D Streets Equipment Operator(P) 01861 Backup Material POSITION: STREETS EQUIPMENT OPERATOR WROMOTIONALI #01861 ...................................................................15 INVITED TO ORAL.........................................................................05 ATTENDED ORAL... ......................... ............ ......................................... 05 CERTIFIED...................................................................................................05 Eligible List Report Streets Equipment Operator (Promotional( - #01861 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 1/27/2023 7/27/2023 Nicks, Darrell 1 1/27/2023 7/27/2023 Ramirez, Taylor 1/27/2023 7/27/2023 Monsibais, Adam 1/27/2023 7/27/2023 Granados, Carlos 1/27/2023 7/27/2023 Moreno, Rodrigo W BAKERSFIEL�LD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 11. TO: Bakersfield Miscellaneous Civil Service Board FROM: Isabel Farmer CREATED BY: Isabel Farmer, Human Resources Analyst DATE: 1/18/2023 WARD: SUBJECT: Supervisor II -Construction (0) #01842 STAFF RECOMMENDATION Information item only BACKGROUND: ATTACHMENTS: Description Type 0 Supervisor 11-Construction(0)#01842 Backup Material POSITION: SUPERVISOR II - CONSTRUCTION (OPEN) #01842 APPLIED......................................................................................................19 INVITED TO ORAL.........................................................................6 ATTENDED ORAL........................................................................................6 CERTIFIED....................................................................................................6 Eligible List Report Supervisor II - Construction (Open) #01842 Human Resources Analyst, Isabel Farmer Established List Expiration Candidate Name Seq. Rank 1/17/2023 7/17/2023 Tolentino, Ines 1 1/17/2023 7/17/2023 George, Stephen 2 1/17/2023 7/17/2023 Herder, Andrew 3 1/17/2023 7/17/2023 Solis, Antonio 4 1/17/2023 7/17/2023 Miranda, Jose 5 1/17/2023 7/17/2023 Wolf, Larry 6 January 17, 2023 W BAKERSFlED ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 12. TO: Bakersfield Miscellaneous Civil Service Board FROM: Sandra Duncan CREATED BY: Sandra Duncan, Human Resources Analyst DAT E: 1 /30/2023 WARD: SUBJECT: Technology Services Project Coordinator (0) #01855 STAFF RECOMMENDATION: Informational Item only BACKGROUND: ATTACHMENTS: Description Type ❑ Technology SeMces Project Coordinator (0)#01855 Backup Material POSITION: TECHNOLOGY SERVICES PROJECT COORDINATOR (OPEN) #01855 APPLIED......................................................................................................6 TRAINING AND EXPERIENCE.... CERTIFIED....................................................................................................3 Eligible List Report Technology Services Project Coordinator (Open) #01855 Human Resources Analyst, Sandra Duncan Established List Expiration Candidate Name Seq. Rank 1/18/2023 7/18/2023 Dow,Cody 1 1/18/2023 7/18/2023 Rangel Jr, Edward 1 1/18/2023 7/18/2023 Ray, Cheril I Human Resources Director January 18, 2023 (03 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 13. TO: Bakersfield Miscellaneous Civil Service Board FROM: Isabel Farmer CREATED BY: Isabel Farmer, Human Resources Analyst DATE: 2/8/2023 WARD: SUBJECT: Technology Systems Analyst 1 (0) #01872 STAFF RECOMMENDATION: Informational item only BACKGROUND: ATTACHMENTS: Description Type 0 Technology Systems Analyst 1(0)#01872 Backup Matenal POSITION: TECHNOLOGY SYSTEMS ANALYST I [OPEN) #01872 APPLIED....... --- ............................................ ....._........_._........._....._.....20 INVITED TO ORAL ............... 10 ATTENDED ORAL........................................................................................8 CERTIFIED....................................................................................................6 Eligible List Report Technology Systems Analyst I (Open) #01872 Human Resources Analyst, Isabel Farmer Established List Expiration Candidate Name Seq. Rank 2/8/2023 8/8/2023 Davis, Tyler I 2/8/2023 8/8/2023 Salmon, Stephanie 2 2/8/2023 8/8/2023 Newman, Aaron 3 2/8/2023 8/8/2023 Salcedo, Alberc Ej 4 2/8/2023 8/8/2023 Lozano,Juan 5 2/8/2023 8/8/2023 Rann, Christopher 6 BAKERSFIELD (03 ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 14. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza Human Resources Analyst DAT E: 1 /24/2023 WARD: SUBJECT: Traffic Operations Technician (0)#01845 STAFF RECOMMENDATION: Informational item only BACKGROUND: ATTACHMENTS: Description Type 0 Traffic Operations Technician (0) AE01845 Backup Material POSITION: TRAFFIC OPERATIONS TECHNICIAN (OPEN) #01845 APPLIED....................................... ACCEPTED..................................................................................03 TRAINING AND EXPERIENCE..........................................................03 CERTIFIED .................................... Eligible List Report Traffic Operations Technician (Open) #01845 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 1/24/2023 7/24/2023 Beduryan,Hovhannes 1 1 /24/2023 7/24/2023 Gomez, Albert 1 /24/2023 7/24/2023 Taylor, Mary W BAKERSFIELLD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Isabel Farmer CREATED BY: Isabel Farmer, Human Resources Analyst DATE: 2/13/2023 WARD: SUBJECT: Gavin Grimes, Civil Engineer I11 #01839 STAFF RECOMMENDATION: Staff recommends approval of Nepotism Waiver Request for Gavin Grimes, Civil Engineer III #01839 BACKGROUND: ATTACHMENTS: Description Type a Gavin Grimes, Civil Engineer III#01839 Backup Material 0 BAKERSFIELD THE SOUND OF 6* MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: FEBRUARY 21, 2023 FROM: ISABEL FARMER, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING-GAVIN GRIMES CANDIDATE FOR CIVIL ENGINEER III - #01839 Gavin Grimes has successfully competed In the process for the position of Civil Engineer III and placed on the eligibility list for some. His uncle, Jeff Grimes, is currently employed as a Senior Electrical Technician in the General Services Division of the Public Works Department. Due to the possibility of Gavin being considered for appointment to a Civil Engineer III, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security, or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Civil Engineer III Is as follows: Under direction, Is responsible for technical work examining building plans for compliance with building code and zoning regulations or participates in and is in charge of varied and difficult professional engineering work of the more advanced level including research and design of engineering projects; and performs other work as required. A summary of the duties and responsibilities for the position of Senior Electrical Technician is as follows: Under limited supervision, performs a variety of technical and highly complex electrical duties in the planning and drafting of designs for the construction, maintenance and alterations of electrical systems and equipment for various City facilities. Provides oversight, guidance and direction for the design, review and implementation of electrical system improvement projects. Organizes, prioritizes and monitors field assignments, and provides direction to staff pertaining to the installation, maintenance and repair of electrical systems and performs other duties as required. EMPLOYMENT OVERLAP If Gavin Grimes is appointed to a Civil Engineer III there would be no potential for creating an adverse impact on supervision, safety, security or morale, or involve a significant potential for conflict of Interest., Performance appraisals would not be reviewed or conducted by any employee for the others, none of the employees would be directly supervised by another, and they would not report to each other within the chain of command, as they would be assigned to different divisions/departments. RECOMMENDATION The Human Resources Department recommends approval of the nepotism waiver. If this request Is approved, however, nepotism considerations may adversely affect future appointment, transfers or promotional opportunities. (03 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DATE: 2/14/2023 WARD: SUBJECT: Leticia Duke, Development Services Technician #01867 STAFF RECOMMENDATION: Staff recommends approval of nepotism Waiver Request for Leticia Duke, Development Services Technician #01867 BACKGROUND: ATTACHMENTS: Description Ty➢e o Leticia Duke, Development Seances Technician#01867 Backup Material (03 BAKERSFIE�'L. D THE SOUND OF5ftil � r�gar DATE: February 21, 2023 TO: MISCELLANEOUS CIVIL SERVICE BOARD FROM: TANYA WILSON, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING — LETICIA DUKE CANDIDATE FOR DEVELOPMENT SERVICES TECHNICIAN - #01867 Leticia Duke Is competing in the examination process for the position of Development Services Technician. Her nephew Daniel Ulloa is currently employed as a Fire Captain in the Bakersfield Fire Department. Due to the possibility of Leticia being considered for promotion to a Development Services Technician position, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security, or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Development Services Technician is as follows: Under supervision, performs duties within the Planning or Building Division of the Development Services Department requiring an understanding of land use and economic development and/or building activities; performs other work as required. A summary of the duties and responsibilities for the position of Fire Captain Is as follows: Under direction, this class is responsible for work of considerable difficulty involving supervisory and skilled firefighting work in directing the activities of an engine or truck company; and performs other work as required. EMPLOYMENT OVERLAP According to the Development Services Director, Christopher Boyle, if Leticia Duke is appointed to a Development Services Technician, there would be no potential for creating an adverse impact on supervision, safety, security, or morale, or involve a significant potential for conflict of interest. Performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other and they would not report to each other within the chain of command as they would be assigned to different departments. RECOMMENDATION The Development Services Director, Christopher Boyle, and the Human Resources Department recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. (03 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 3. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DATE: 2/14/2023 WARD: SUBJECT: Noeli Topete, Development Services Technician#01867 STAFF RECOMMENDATION: Staff recommends approval of nepotism Waiver Request for Noeli Topete, Development Services Technician 901867 BACKGROUND: ATTACHMENTS: Description Type 0 Noeli Topete, Development Services Technician #01867 Backup Material V BAKERSFIE'c.L�`'D THE SOUND OF�,[i(pLI� �Ti DATE: February 21, 2023 TO: MISCELLANEOUS CIVIL SERVICE BOARD FROM: TANYA WILSON, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING —NOELI TOPETE CANDIDATE FOR DEVELOPMENT SERVICES TECHNICIAN - #01867 Noeli Topefe is competing in the examination process for the position of Development Services Technician. Her father Luis Topete is currently employed as the Assistant Public Works Director In the Public Works Department. Due to the possibility of Noelt being considered for promotion to a Development Services Technician position, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security, or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Development Services Technician is as follows: Under supervision, performs duties within the Planning or Building Division of the Development Services Department requiring an understanding of land use and economic development and/or building activities; performs other work as required. A summary of the duties and responsibilities for the position of Assistant Public Works Director is as follows: Under general direction, performs professional engineering and administrative work at an advanced level and assists the Public Works Director In planning, organizing, directing, and coordinating the various divisions of the department; and performs otherwork as required. EMPLOYMENT OVERLAP According to the Development Services Director, Christopher Boyle, if Noeli Topefe is appointed to a Development Services Technician, there would be no potential for creating an adverse impact on supervision, safety, security, or morale, or Involve a significant potential for conflict of interest. Performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other and they would not report to each other within the chain of command as they would be assigned to different departments. RECOMMENDATION The Development Services Director, Christopher Boyle, and the Human Resources Department recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. 00 BAKERSFIE�LD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 4. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DATE: 1/19/2023 WARD: SUBJECT: Edward Guevara, Risk Management Specialist #01846 STAFF RECOMMENDATION: Staff recommends approval of nepotism waiver request for Edward Guevara, Risk Management Specialist #01846 BACKGROUND: ATTACHMENTS: Description Type 11 Edward Guevara, Risk Management Sued a list AO1846 Backup Matenal u BAKERSFIELD THE SOUND OF5Wf#MJ M MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: FEBRUARY 21, 2023 FROM: TANYA WILSON, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING—EDWARD GUEVARA CANDIDATE FOR RISK MANAGEMENT SPECIALIST #01846 Edward Guevara has successfully competed in the examination process and has been placed on the list for the position of Risk Management Specialist. His step -daughter, Dorian Hensen-Garcia, is currently employed as a Community Relations Specialist with the Bakersfield Police Department. Due to the possibility of Edward Guevara being considered forappointment to Risk Management Specialist, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Risk Management Specialist is as follows: Under general supervision, performs a variety of responsible technical, administrative and paraprofessional duties in support of risk management programs and projects. Duties include maintenance and monitoring of industrial disability retirement case files, support for industrial return to work programs, support of citywide safety programs, coordinates activities and communications with identified stakeholders; and performs related work as assigned. A summary of the duties and responsibilities for the position of Community Relations Specialist Is as follows: Under general supervision, organizes and presents a variety of education programs in-house and to schools and community organizations; independently organizes and completes assigned tasks; participates in community relations; assists in the compilation and organization of data; and performs related work as required. 4dJaIl l 42tIll 4:1W-T5 According to the Risk Manager, Jena Covey, if Edward Guevara is appointed to a Risk Management Specialist, therewould be no potential forcreating an adverse impact on supervision, safety, security, or morale, or involve a significant potential forconflict of Interest. Performance approisalswould not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other and they would not report to each other within the chain of command as they would be assigned to different departments. RECOMMENDATION The Risk Manager, Jena Covey, and the Human Resources Department recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers or promotional opportunities. SdRecmitment FoldersW egotism\k - Miscellaneous Civil Service\Guevara Edward -Risk Managcmcm Specialist p01A46.doc 103 BAKERSFIE�LD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 5. TO: Bakersfield Miscellaneous Civil Service Board FROM: Isabel Farmer CREATED BY: Isabel Farmer, Human Resources Analyst DATE: 2/8/2023 WARD: SUBJECT: Tyler Davis, Technology Systems Analyst 1 #01872 STAFF RECOMMENDATION: Staff recommends approval of Nepotism Waiver Request for Tyler Davis, Technology Systems Analyst 1 #01872 BACKGROUND: ATTACHMENTS: Description Type ❑ Tyler Davis, Technology Systems Analyst 1 #01872 Backup Material (03 BAKERSFIELD THE SOUND OFC5av"R* MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: FEBRUARY 21, 2023 FROM: ISABEL FARMER, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING-TYLER DAVIS CANDIDATE FOR TECHNOLOGY SYSTEMS ANALYST I - #01872 Tyler Davis has successfully competed in the process for the position of Technology Systems Analyst I and placed on the eligibility list for some. His uncle, Mark W. Davis, is currently employed as a Transcribing Typist in the Bakersfield Police Department. Due to the possibility of Tyler being considered for promotion to a Technology Systems Analyst I, the issue of nepotism must be addressed. Tyler Davis is currently employed as a Technology Systems Technician I in the Technology Services Department. The following Information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security, or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Technology Systems Analyst I is as follows: This is a multi -discipline classification for use in Technology Services ITS) Division. Under general supervision, incumbents may be assigned to perform a wide variety of duties In the support, planning, design, implementation, and security of the specified discipline. This class performs tasks of a more technical and analytical nature for areas in the City's communication, data analysis, geographic Information systems, networking, Infrastructure, server, systems administration, programming, project administration, research and development Improvement, security, server and systems administration, training, web, and media. The Technology Systems Analyst I is an Intermediate level position. The Technology Systems Analyst II is an advanced level position. A summary of the duties and responsibilities for the position of Transcribing Typist is as follows: Under general supervision, performs a variety of clerical duties, which Involve the application of specialized training, knowledge, or certification. In addition to the preparation and maintenance of records, the primary duty will be the transcription of dictated reports and other documents using word processing and digital recording equipment and software. Performs related work as assigned. EMPLOYMENT OVERLAP According to the Technology Services Director, Greg Pronovost, If Tyler Davis is promoted to the Technology Systems Analyst I position in the Technology Services Department, performance appraisals would not be reviewed or conducted by any employee for the other; no employee would be directly supervised by the other; and they would not report to each other within the chain of command as they would be assigned to different departments. RECOMMENDATION The Technology Services Director, Greg Pronovost and the Human Resources Department recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. 403 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, H.R. Director DATE: 2/21/2023 WARD: SUBJECT: Code Enforcement Supervisor#57260 STAFF RECOMMENDATION: Staff recommends approval of the Revised Job Specification, Code Enforcement Supervisor #57260 BACKGROUND: ATTACHMENTS Description Type Redsed Job Specification, Code Enforcement Supervisor Backup Material #57260 Draft 0 Code Enforcement SuperNsor#57260-Clean Copy Backup Material CRY OF BAKERSFIELD CLASS SPECIFICATION: 51260 UNO: GENERAL SUPERVISORY EE04: PROFESSIONALS CLASS TITLE: CODE ENFORCEMENT OFFICER IIISUPERVISOR CLASS SUMMARY: Under Nesagenara direction of the on of G_N_^n! O cc __m m,. , plans cry sutc, a Form.rrca: uo�a _ f 4 d thek f field enforcement staff � }' Y d f ty of mui-elpal codes, requoltiorsai ordinances which impact the commercjall, industrial and iesidenAal districts coorc naiies the workwith management tl stafft }h City departments such as Police,Fire,and Public W ks, co well as representative, of Other a.veromEnlal aaen,i,, me, represent ma9aaemgn} in commun N meeTngs and events and ka1tF1e e.Rai �m and e^.korw..:.,� cFscrei 4aea+�eats✓ iGm.,marits--gRerforms other work as reguire ass�ned. REPRESENTATIVE DUTIES: The tolls l.a bri tasks and responsibilities are representafive of this classification They are descriptive. not limiting. Essential Duties: • Plans, directs and organizes the work and evaluates Performance of asserted staflAzoF,4,isup,,,4,.aaflh, Code EnforcemertfIntred liagaad a_.____ Fee. snfF.,-,....m 1.s.1staff. • Oversees the Investigation of complaints, preparation, and processing of appropriate corrective orders; - • Acts to gain compliance to zoning, housing, and Municipal Code violations: • Conducts Follow-ups to ensure proper documentation has been completed: • Recommends selectors of subordinate staff -aLid�ldes for the, training, recommends disc Pfnary ampre, Easat" dsaplo,ee{>edewaeaea and • Assists In the development and presentation of training programs; • _Analyzes complex code enforcement problems and recommends effective solutions: • Meet with community representatives and the public to explain functions policies d reanlations and to -olve conflicts, proper. agend t d ass et-n presentations to C'tv Council and community aroups • Coordinates with others in planningand execulina a I-depa eni er forcemert efforts, may plan and dcvel�de enforcement boining proorams for mullt-department staff CLASS TITLE: CODE ENFORCEMENT OFFICER III 57260 • himushes policies proceduresand Plot ocol lorinvesfaat nq enforcen enf of mulfi�gement mule -department complo ots' • Interacts with the public In potentially volatile situations • Resolves disputes regarding code enforcement matters in a tactful and productive manner,; DISTINGUISHING CHARACTERISTICS: CodeEnforcement Supervisor Is dlstlnqulshed from Code Enforcement Division Manager In that the latter class is responsiblealone with the division head for Plan a directing evalmor, o rot ino end I 1 h work ttl" The Code EnforcementnS to d h units day-to.dev adtvirres O�.a door I 'trot' -1 E '49. Hey' p61 The to' I of the Code Frnf�'...Etb Pluirel tiList 9tfiner-isiatended f. f - .. Code , dingqs Tool lna and Exoeflence: • Graduation from an accredited high school or GED; AND • Six j6j years of experience in code enforcement, building construction (electrical, plumbing, carpentry, or mechanical) at the journey -level, Inspections, plan permitting, or related field including at lso s'two (2) years as a Code Enforcement Officer; OR • An equivalent combination of training, experience, and certification. Knowledge of: • Employee supervision Including work scheduling, selection, training, evaluation, and discipline; • Uniform Housing Code, Uniform Code for the Abatement of Dangerous Buildings. and Bakersfield Municipal Code pertaining to code enforcement, • State Health and Safety Codes: • Laws and ordinances regulating building Construction and zoning; • Legal documents and affidavits, police reports, inspection and abatement warrants, and dangerous building orders: • Legal and courtroom procedures, right -of -entry, ova proceA, collection, and analyses of evidence; • _Equipment and procedures used to research ownership of properties being investigated, _Property owner gCs; property descriptions assessor's ^tap systems CLASS TITLE: CODE ENFORCEMENT OFFICER III 57260 • Stung knowledge of conpli scouter, ara rnedafon technigies used in making and resolving difficult public contacts with individuals from d verse s_ oJo- economic and cultural backgrounds • State and local enactments governing building construction, use and occupancy; • Personal computer applications related to work. Ability to: • Plan, coordinate, supervise, assign, and evaluate work; • Train Code Enforcement staff: • Analyze complex code enforcement problems and recommend effective - solutions; • intervene in the more difficult and complex code enforcement cases; • Interpret regulations with firmness, tact, and impartiality; • Recognize a dangerous situation and react accordingly; • Handle Does, aide volatile code enforcement Issues wit, . petent adlyi,pse pe9utactful manner and reach equitable solutions; • Use of conflict resolution or mediation techniquesoil • Making sound independent urments within esogiolghtd guidelines'. and • _Establish and maintain effective working relationships with contractors. architects, property owners, other agencies, public complaints, and people believed to be in violation of various codes; • Communicate clearly and concisely orally and In writing: • Represent the city and department In a professional manner • Operate a Personal computer and applicable soewore and social media platform, • Effectwely hardle multiple priorifesorganize workload and meet deadlines, —Maintaining aaauratd'eaotds and preparing clear cone se and wall w[itan letters, notices, reports and documentation and having clear oral oresenintlons.E+eg�. dwamenf code enforeemew�asa> •aw4itew6 are 5p a,, be r v • _Conduct meetings including preparing and presenting appropriate information; • Present evidence in legal proceedings. Licenses, Cer1R'cates and Special Requirements: • Possession of a valid California Class "C' Driver's License. (Employees will be required to operate City vehicles on a daily basis.) • _Incumbents may be required to successfully complete training in police procedure including issuance of citations, attend a PC 832 class ,�Prui-parei • Possesion of aC.Il -a Association of Code Enfolcee Off cors C CEO certification or eaurvalent. - Physical CondlRons or Special Work'na Conditions: CLASS TITLE: CODE ENFORCEMENT OFFICER II 27250 • Maybe required to work any shift in a 24-hour period including nights, weekends, holldays, and routinely be on standby for emergency calls. • Incumbents will be required to make on site inspections and investigations in the field. • This position emphasizes communications skills as contacts may Involve volatile situations. Approved by Miscellaneous CNII Service Board' February 19, 2019 Approved by the City Council: May 22, 2019 Updated to Form: March 8, 2022 Approved by Miscellaneous CNII Service Board: ADDroved by the City Council: CITY OF BAKERSFIELD CLASS SPECIFICATION: 57260 UNIT: GENERAL SUPERVISORY EE04: PROFESSIONALS CLASS TITLE: CODE ENFORCEMENT SUPERVISOR CLASS SUMMARY: Under general direction, plans, schedules and supervises the work of field code enforcement staff Investigating and enforcing a variety of municipal codes, regulations and ordinances, , which impact the commercial, industrial and residential districts; coordinates the work with management and staff from other City departments such as Police, Fire, and Public Works, as well as representatives of other governmental agencies; may represent management in community meetings and events; and performs other work as assigned. • Plans, directs and organizes the work and evaluates performance of assigned staff; • Oversees the investigation of complaints, preparation, and processing of appropriate corrective orders; • Acts to gain compliance to zoning, housing, and Municipal Code violations; • Conducts Follow-ups to ensure proper documentation has been completed; • Recommends selection of subordinate staff and provides for their training; recommends disciplinary actions; ; • Assists in the development and presentation of training programs; • Analyzes complex code enforcement problems and recommends effective solutions; • Meet with community representatives and the public to explain functions, policies and regulations and to resolve conflicts; prepare agenda reports and assist In presentations to City Council and community groups; • Coordinates with others in planning and executing multi -department enforcement efforts; may plan and develop code enforcement training programs for multi -department staff; • Establishes policies, procedures and protocol for investigating enforcement of multi -department complaints; • Interacts with the public In potentially volatile situations; • Resolves disputes regarding code enforcement matters in a tactful and productive manner. DISTINGUISHING CHARACTERISTICS: Code Enforcement Supervisor is distinguished from Code Enforcement Division Manager in that the latter class Is responsible, along with the division head, for planning, directing, evaluating, controlling and integrating the work of the entire division. The Code Enforcement Supervisor prioritizes and oversees the units' day-to-day activities. MINIMUM QUALIFICATIONS: Training and Experience: • Graduation from an accredited high school or GED; AND • Six (6) years of experience in code enforcement, building construction (electrical, plumbing, carpentry, or mechanical) at the journey -level, inspections, plan permitting, or related field including at least two (2) years as a Code Enforcement Officer; OR • An equivalent combination of training, experience, and certification. Knowledge of: • Employee supervision including work scheduling, selection, training, evaluation, and discipline; • Uniform Housing Code, Uniform Code for the Abatement of Dangerous Buildings, and Bakersfield Municipal Code pertaining to code enforcement; • State Health and Safety Codes; • Laws and ordinances regulating building construction and zoning; • Legal documents and affidavits, police reports, inspection and abatement warrants, and dangerous building orders; • Legal and courtroom procedures, right -of -entry, due process, collection, and analyses of evidence; • Equipment and procedures used to research ownership of properties being investigated; • Property owner rights; property descriptions, assessor's map systems; • Strong knowledge of complaint resolution and mediation techniques used in making and resolving difficult public contacts with individuals from diverse socio- economic and cultural backgrounds; • State and local enactments governing building construction, use and occupancy; • Personal computer applications related to work. Ability to: • Plan, coordinate, supervise, assign, and evaluate work; • Train Code Enforcement staff; • Analyze complex code enforcement problems and recommend effective solutions; • Intervene in the more difficult and complex code enforcement cases; • Interpret regulations with firmness, tact, and impartiality; • Recognize a dangerous situation and react accordingly; • Deescalate volatile code enforcement issues In a tactful manner and reach equitable solutions; • Use of conflict resolution or mediation techniques; • Making sound independent judgments within established guidelines; and • Establish and maintain effective working relationships with contractors, architects, property owners, other agencies, public complaints, and people believed to be In violation of various codes; • Communicate clearly and concisely, orally and In writing; • Represent the city and department In a professional manner; • Operate a personal computer and applicable software and social media platforms; • Effectively handle multiple priorities, organize workload, and meet deadlines; • Maintaining accurate records and preparing clear, concise and well -written letters, notices, reports and documentation and making clear oral presentations; • Conduct meetings including preparing and presenting appropriate information; • Present evidence In legal proceedings. Licenses Certificates and Special Requirements: • Possession of a valid California Class "C" Driver's License. (Employees will be required to operate City vehicles on a daily basis.) • Incumbents may be required to successfully complete training in police procedure including Issuance of citations, attend a PC 832 class. • Possession of a California Association of Code Enforcement Officers (CACEO) certification or equivalent. Physical Conditions or Special Working Conditions: • May be required to work any shift in a 24-hour period including nights, weekends, holidays, and routinely be on standby for emergency calls. • Incumbents will be required to make on -site Inspections and investigations in the field. • This position emphasizes communications skills as contacts may involve volatile situations. Approved by Miscellaneous Civil Service Board: February 19, 2019 Approved by the City Council' May 22, 2019 Updated to Form: March 8, 2022 Approved by Miscellaneous Civil Service Board: Approved by the City Council: W BAKERSFIELLD ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, H.R. Director DATE: 2/21/2023 WARD: SUBJECT: Deputy City Attomey 1/11 (Water) #88082/88085 STAFF RECOMMENDATION: Staff recommends approval of the New Job Specification, Deputy City Attorney 1/11 (Water) #88082/88085 BACKGROUND: ATTACHMENTS: Description Type a Deputy City Attorney 1/11(Water) 988082188085 Backup Material CITY OF BAKERSFIELD CLASS SPECIFICATION: 88082/88085 UNIT: MANAGEMENT EEO4: OFFICIAL/ADMINISTRATORS CLASS TITLE: DEPUTY CITY ATTORNEY 1/II (WATER) CLASS SUMMARY: Under administrative direction of the City Attorney, provides legal advice to City Council, City staff, Boards and Commissions on water related matters; and performs other work as required by the City Attorney, directly or indirectly relating to City water matters. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of this class They are descriptive, not limiting. Essential Duties • Attend meetings in which water Issues are a topic for the City; • Acts as legal advisor to the City's Water Department; • Answer correspondence and public inquiries on City water matters; • Represent and advise outside counsel for the City In court cases involving water issues including performing all phases of pretrial, trial, and appellate work; • Research legal issues, statutory and case law matters relating to water; • Draft and review opinions, ordinances, resolutions, contracts, leases, permits and other legal documents relating to City water issues; DISTINGUISHING CHARACTERISTICS: This position is distinguished from other classes allocated within the series in that this position is indirectly or directly related to municipal water related issues. MINIMUM QUALIFICATIONS: Knowledge of: • Municipal, civil, and administrative law, especially as related to municipal wafer Issues; • Pleading and practices and effective techniques in the presentation of court cases; • Effective customer service skills; • Judicial procedures and rules of evidence; legal research and investigation; • Responsibilities and obligations of public officials and administrative agencies; • Municipal government organization, and functional responsibilities; the Brown Act, the Fair Political Practices Act, employment law, and other state laws and court cases applicable to municipalities and public bodies; • Accepted legal principles and court decisions; • Judicial procedure, rules of civil and criminal procedure, and rules of evidence; • Computer applications related to work. CLASS TITLE: Deputy City Attorney (Water) (continued) 88082/88085 Ability to: • Work in a fast -paced environment and meet aggressive timelines; • Define issues, perform legal research, analyze problems, evaluate alternative and make sound conclusions and recommendations; • Identify stakeholders needs and provide counsel using a balance of legal and administrative approaches to resolve matters; • Correctly assess the cost/benefit analysis regarding resolution of situations; • Present statements of fact, law and argument clearly and logically; • Explain legal issues and solutions in a way that non -attorneys can understand; • Exercise sound, independent judgment within general policy guidelines and legal parameters; gain and keep the trust of people; • Interpret state and federal laws, regulations, legislation and constitutional provisions affecting municipal operations; • Develop and effectively promote department objectives and goals individually; • Uphold ethics and represent all with integrity; • Establish and maintain effective working relationships with those contacted In the course of work; • Represent the City effectively in hearings, courts of law and meetings; • Prepare clear, concise and competent resolutions, ordinances, contracts, leases, permits, reports, correspondence and other written materials related to city water issues. Training and Experience: • A Juris Doctorate from an accredited school of law; AND • A minimum of five years of legal experience in the practice of public sector law, Including demonstrated experience in water law; or • An equivalent combination of training, certification and experience, which provides the capabilities to perform the described duties. Licenses Certificates or Special Requirements' • A valid California Class "C" driver's license. • Active member in good standing with the California State Bar Association. Physical Conditions or Special Working Conditions • Standard office environment and working conditions. Approved by the Miscellaneous Civil Service Board: Approved by the City Council: W BAKERS�FIED ADMINISTRATIVE REPORT MEETING DATE: 2/21/2023 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, H.R. Director DATE: 2/21 /2023 WARD: SUBJECT: Senior Payroll Technician#26105 STAFF RECOMMENDATION: Staff recommends approval of the New Job Specification. Senior Payroll Technician # BACKGROUND: ATTACHMENTS: Description Type a Senior Payroll Technician#26105 Backup Material CITY OF BAKERSFIELD CLASS SPECIFICATION: 26105 UNIT: WHITE COLLAR EE04: PARA-PROFESSIONALS CLASSTITLE: SENIOR PAYROLL TECHNICIAN CLASS SUMMARY: Under general supervision, performs a variety of highly technical and complex skilled journey -level accounting duties In support of citywide payroll and employee benefit administration; conducts extensive research and interprets various regulatory and policy guidelines related to payroll processing and reporting; reviews and responds to audit requests; advises and trains on accurate payroll procedures; processes payroll; maintains records; may have lead duties; and performs special projects or other duties as assigned. REPRESENTATIVE DUTIES: In addition to the above, the following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. Essential Duties: • Oversees, plans, and performs the activities and operations of the Citywide payroll function and processing; • Ensures that payroll is prepared and processed in a timely manner and in compliance with federal, state, and local policies, procedures, regulations, and City memoranda of understanding (MOUs); • Troubleshoots, tests, and recommends modifications to the Enterprise Resource Planning (ERR) system; • Prepares, reviews, and may approve technical reports to meet external reporting requirements, such as federal and state quarterly tax returns, employee W-2 tax statements, California Public Employee Retirement System contributions, benefits contributions, and other payroll deduction reporting; • Responds to inquiries and information requests from City employees, management or other third -party vendors / agencies; • Researches, analyzes, prepares, submits, and implements recommendations concerning technical payroll matters; • Oversees the analysis, Implementation, and monitoring of a variety of regulations; ensures compliance with laws associated with payroll taxes, retirement reporting, and federal and state wage and hour laws; • Develops and implements various employee training programs, Including timecard preparation and supervisory review, understanding employee pay slips, and other payroll -related training; • Assists employees in resolving payroll problems, often of a sensitive or confidential nature; • Trains and advises staff on payroll and employee benefit payment procedures; identifies and resolves problems and inconsistencies; prepares and maintains operational and procedural documentation; ensures documentation is current, accurate, and maintained appropriately; • Plans, organizes, and monitors the work of technical and support staff; provides training and policy guidance and interpretation to staff; • Processes and audits City-wide payroll action forms for hi ring, promotions, salary increases, transfers, etc. and change notices for any correction of hours providing information; • Provides guidance or instruction to other City employees when necessary; CLASS TITLE: SENIOR PAYROLL TECHNICIAN (continued) 26105 • Reviews, verifies, reconciles and processes pay and wire transfers when applicable for various leaves in accordance with various City Memorandums of Understanding, Internal Revenue Service, State Disability, State of California, (Public Employees Retirement System) PERS, Public Agency Retirement Services (PARS), etc.; • Prepares and maintains a variety of spreadsheets for tracking and account maintenance; • Develops, monitors and evaluates applicable systems, procedures and activities • Prepares journal entries for year end balances; • Processes and reconciles all pre-tax adjustments, deduction changes and benefit changes; • Coordination of benefits with third parties; • Assists in completing various employment or salary verifications. DISTINGUISHING CHARACTERISTICS: The Payroll Technician is the class assigned to the Finance Department for the processing and oversight of citywide payroll. The Senior Payroll Technician is the advanced class in the series with technical and complex reconciliation, reporting and research duties related to payroll reporting and audits. The class may also have lead duties; training, assigning and monitoring payroll processing duties. MINIMUM QUALIFICATIONS: Knowledge of: • Advanced principles and practices of payroll administration, preparation, reporting, and maintenance pertinent to municipal agencies; • Complex computerized financial systems and other computer applications related to the work including but not limited to word processing, spreadsheet, database, ERP and related software; • Federal and State laws pertaining to payroll processing activities, garnishment and wage attachment rules; • Advanced practices, methods, and procedures used in automated accounting, auditing, and financial record keeping and report preparation. • Principles and practices of statistical and financial analysis and records management. • Techniques for providing high-level customer service to City staff, In person and over the phone. • Techniques for training staff in work procedures and monitoring program efficiencies. • Accounting procedures and reporting practices; • Advanced principles of CaIPERS retirement system rules; • Memorandums of Understanding and Resolutions relating to changes. Ability to: • Conduct research with internal and external sources and make appropriate interpretations; • Maintain confidentiality of sensitive personal Information; • Interpret and explain policies and procedures pertaining to the work including reports Identify and solve Citywide payroll problem(s) and to improve payroll services • Use expenditure and revenue code procedures appropriately • Understand, balance and reconcile complex accounts CLASS TITLE: SENIOR PAYROLL TECHNICIAN (continued) 26105 • Carry out oral and written instructions with a high level of accuracy • Establish and maintain effective working relationships both externally and internally. • Oversee and perform a variety of payroll processing duties. • Review, verify, and process a significant volume of payroll -related documents. • Review and verify accuracy of payroll and paid time off calculations. • Meet tight deadlines with complex variables; • Analyze, Interpret, and apply laws, regulations, policies, and procedures regarding payroll and pay issues. • Research, interpret, Identify, and resolve complex payroll data, coding, configuration, and systems problems in an electronic financial system. • Plan, organize, and monitor the work of assigned staff. • Communicate goals, objectives, techniques, and work methods. • Prepare financial statements and reports. • Display a high degree of emotional Intelligence when communicating sensitive payroll issues. • Maintain discretion and confidentiality of employee payroll transactions, as appropriate. • Organize and prioritize work to meet deadlines. • Work with minimal supervision. • Establish and maintain effective working relationships with those contacted In the course of work. • Analyze technical information, evaluating alternatives and making sound independent judgments within guidelines established through law and City policies and procedures. • Prepare clear, concise, and effective records, correspondence, and other written materials. Training and Experience: • Graduation from an accredited college or university with an Associate's Degree in Accounting or related area; AND • Four )4) years of journey -level accounting clerk experience; OR • An equivalent combination of training, certification and experience which provides the capabilities to perform the described job duties. Physical Conditions or Special Working Conditions: • Standard office environment and working conditions Approved by the Miscellaneous Civil Service Board: Approved by the City Council: