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Home My WebLink About04/18/23 MICS CIVIL SERVICE MEETING(03 BAKERS�FIELLD BAKERSFIELD MISCELLANEOUS CIVIL SERVICE MEETING PORILLCALL AGENDA . MEETING OF APRIL 18, 2023by City 1600 Truxtun Ave Conference Room A Misc. Civil Service Meeting At 2:00pm 2. PUBLIC COMMENTS 3. APPROVAL OF MINUTES 1. Minutes of the Miscellaneous Civil Service Board Meeting March 21, 2023 Staff recommends approval of the Minutes of the Misc. Civil Service Board Meeting March 21, 2023 4. NEW BUSINESS A. Eligible List Certified by the Human Resources Director 1. Administrative Analyst I - Risk Management (0) #01898 2. Assistant Solid Waste Director (0) #01873 3. Associate Planner 1/11 (0) #01880 4. Economic and Community Development Planner 1 (0) #01900 5. Fleet Equipment Mechanic I (0) #01903 6. Fleet Service Worker 1/1I (0) #01904 7. Traffic Painter It (P) #01901 B. Nepotism(s) 1. Anthony Rodriguez, Traffic Painter 11 (0) #01901 2. Allen Emily, Clerk Typist 1.11 #01906 3. Irene Galindo, Clerk Typist 1.11 #01906 4. Redfeam Jacquelyn, Clerk Typist 1.11 #01906 5. Tovar Esther, Clerk Typist 1.11 #01906 C. New Job Specification(s) 1. Accounting Technician #26075 2. Payroll Specialist#26085 D. Reclassification(s) 1. Reclassification of Accounting Clerk 11 position to Accounting Technician 2. Reclassification of Payroll Technician to Senior Payroll Technician S. COMMISSIONERS COMMENTS 6. ADJOURNMENT W BAKERS�FIEQLD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 3. 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Julie Houselog CREATED BY: Julie Houselog DATE: 4/18/2023 WARD: SUBJECT: Minutes of the Miscellaneous Civil Service Board Meeting March 21, 2023 STAFF RECOMMENDATION Staff recommends approval of the Minutes of the Misc. Civil Service Board Meeting March 21, 2023 BACKGROUND: ATTACHMENTS Description Type C Minutes of the Misc. Civil Service Board Meet! rig March Backup Material 21, 2023 MINUTES Miscellaneous Civil Service Board Regular Meeting 1600 Truxtun, City Hall North, Conference Room A, Ist Floor March 21, 2023 2:00 P.M. The Miscellaneous Civil Service Board Regular Meeting commenced on March 21, 2023 at 2:01 p.m., City Hall North, Conference Room A, 1st Floor. 1. Roll Call: Nfla Hogan, Chair James Hay, Secretary Patrick Bowers Kevin Oliver Ronald Wolfe -Absent Administration present: Shaylo Collins, Human Resources Manager Isabel Farmer, Human Resources Analyst Sandra Duncan, Human Resources Analyst Kevin Mendoza, Human Resources Analyst Viridian Gallardo-King, Deputy City Attorney II 2. Public Comments Agenda Item Public Statements -None Non -Agenda Item Public Statements -None 3. Approval of Minutes Upon a motion, by Commissioner Oliver and seconded by Commissioner Hay, the minutes for February 21, 2023 were APPROVED, ALL AYES 5. New Business A. Eligible Lists Certified by the Human Resources Director 1. Accountant 1 (0) #01878 2. Accounting Clerk 1/11 (0) #01883 3. Deputy City Attorney 1/II (0) #01897 4. Development Services Technician (0) #01867 5. Light Equipment Operator -Water Resources (P) #01879 6. Recreation Coordinator (0) #01884 7. Service Maintenance Worker (0) #01886 8. Technology Systems Analyst I-GIS (0) #01863 9. Technology Systems Technician I-GIS (0) #01864 1 O.Technology Systems Analyst 1/II-Data Analysis (0) #01836 11. Wastewater Electrical & Instrumentation Technician 1/11 (0) #01865 Eligible Lists for the above referenced position(s), were submitted as informational items to the Board and placed on file. NAT B. Eligible List extended by the Human Resources Director 1. Supervisor 1/11- Water Resources (P) #01767 extended from 3/14/2023 to 6/14/2023 Extended Eligible List forthe above referenced position(s), were submitted as informational items to the Board and placed on file. NAT C. Nepotism(s) 1. Noeli Topete, Associate Planner 1/11 #01865 2. Esther Tovar, Operations Support Specialist #01860 3. Diondra Besenthal, Recreation Coordinator #01884 4. Edward Garcia, Service Maintenance Worker #01886 5. Elias Salazar, Service Maintenance Worker #01886 6. Walter Cruz, Service Maintenance Worker #01886 After discussion, a motion, by Commissioner Hay and seconded by Commissioner Oliver, was made to approve the recommendation of the Development Services Director, Christopher Boyle, Recreation and Parks Director, Rick Anthony and/or Human Resources, to approve the Nepotism Requests for the above referenced items. APPROVED, ALL AYES 6. Commissioner's Comments No Comments 7. Adjournment There being no further business to come before the Board, a motion was made by Commissioner Hogan to adjourn the meeting at 2:03 p.m. APPROVED, ALL AYES. 00 BAKERS�FIE�LD ADMINISTRATIVE REPORT MEETING DATE: 4/78/2023 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza Human Resources Analyst DATE: 3/242023 WARD: SUBJECT: Administrative Analyst I - Risk Management (0) #01898 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Descdption Type ❑ Admirrstrativa Analyst l-Risk Mamgem rd(0)#01898 Backup Matedal POSITION: ADMINISTRATIVE ANALYST I - RISK MANAGEMENT [OPEN) #01898 INVITED TO ORAL.........................................................................13 ATTENDEDORAL ........... _..........................................................................9 CERTIFIED., ........................................................... ........... .......................... 9 Eligible List Report Administrative Analyst I - Risk Management )Open) #01898 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 3/23/2023 9/23/2023 Dubord, Robert 1 3/23/2023 9/23/2023 Arreola, Rita 2 3/23/2023 9/23/2023 Vaughn, Michael 3 3/23/2023 9/23/2023 Martin Dennis, Drashara 4 3/23/2023 9/23/2023 Ayers, Meghan 5 3/23/2023 9/23/2023 Noordeen, Rukaiya 6 3/23/2023 9/23/2023 Tovar, Apryl 7 3/23/2023 9/23/2023 Dunn, Danny 8 3/23/2023 9/23/2023 Flores, Nicholas 9 Human Resources Director March 23, 2023 W BAKERS�FIELLD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Isabel Farmer CREATED BY: Isabel Farmer, Human Resources Analyst DAT E: 3/29/2023 WARD: SUBJECT: Assistant Solid Waste Director (0)#01873 STAFF RECOMMENDATION: Information item only BACKGROUND: ATTACHMENTS: Description Type 0 Assistant Solid Waste Director(0)901873 Backup Material POSITION: ASSISTANTSOLID WASTE DIRECTOR (OPEN) #01873 19 INVITED TO ORAL........... ATTENDEDORAL .................................... .................. _............................ ...02 CERTIFIED........................................................................... ........................ Ol Eligible List Report Assistant Solid Waste Director (Open) #01873 Human Resources Analyst, Isabel Farmer Established List Expiration Candidate Name Seq. Rank 3/29/2023 9/29/2023 Leonard, James 1 Tenter, Human Resources Director March 0 ADMINISTRATIVE REPORT BAKERSFIELD MEETING DATE: 4/18/2023 3. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DAT E: 4/18/2023 WARD: SUBJECT: Associate Planner /II(0)#01880 STAFF RECOMMENDATION Informational item only BACKGROUND: ATTACHMENTS: Description Type o Associate Planner Vll(0)n1880 Backup Material POSITION: ASSOCIATE PLANNER 1/II jOPENI #01880 INVITED TO ORAL.........................................................................8 ATTENDEDORAL.................................. ............... ....... ................................ 3 CERTIFIED.....................................................................................................3 Eligible List Report Associate Planner l/II (Open) #01 BW Human Resources Analyst Tanya Wilson Established List Expiration Candidate Name Seq. Rank 3/21/2023 9/21/2023 De Leon, Brionahi 1 3/21/2023 9/21/2023 Topete, Noeli 3/21 /2023 9/21/2023 Ordaz Cecilia Tenter, Human Resources Director March 21, 103 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 4. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DATE: 4/18/2023 WARD: SUBJECT: Economic and Community Development Planner 1 (0) #01900 STAFF RECOMMENDATION: Informational item only BACKGROUND: ATTACHMENTS Description Type C Economic and Commurity Development Plarmer l(Open) Backup Material #01900 POSITION: ECONOMIC & COMMUNITY DEVELOPMENT PLANNER I (OPEN) #01900 15 INVITED TO ORAL.............. ATTENDED CERTIFIED..._...............................................................................................03 Eligible List Report Economic & Community Development Planner I )Open) #01900 Human Resources Analyst, Tanya Wilson Established List E)ipirotion Candidate Name Seq. Ronk 4/4/2023 10/4/2023 Bonero, Lorenita 1 4/4/2023 10/4/2023 Fowler, Meliza 4/4/2023 10/4/2023 Palma, Angelica (03 BAKERS�FIEBLD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 5. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza, Human Resources Analyst DATE: 4/11/2023 WARD: SUBJECT: Fleet Equipment Mechanic II (0)#01903 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type ❑ Fleet Equipment Mechanic 11(0)#01903 Backup Material POSITION: FLEET EQUIPMENT MECHANIC II (OPEN) #01903 13 INVITED TO ORAL........................................................................05 ATTENDEDORAL .................. ..................................... ........... _.................... 02 CERTIFIED................... _.................. ....... ........................................ ,............. 02 Eligible List Report Fleet Equipment Mechanic II (Open) #01903 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 4/11/2023 10/11/2023 Valle, Ulisses 1 4/11/2023 10/11/2023 Barrientos, Douglas 2 W BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 4/1812023 6. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza Human Resources Analyst DATE: 4/13/2023 WARD: SUBJECT: Fleet Service Worker )/II(0)#01904 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type a Fleet Service Worker YII (0) #01904 Backup Material POSITION: FLEET SERVICE WORKER 1/II (OPEN) #01904 APPLIED......................................................................................................27 INVITED TO ORAL.........................................................................5 ATTENDED Eligible List Report Fleet Service Worker 1/11 )Open) #01904 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 4/12/2023 10/12/2023 Arce,Eduardo 1 4/12/2023 10/12/2023 TrompeJr,Werther Christi Tenter, April 00 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 7. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza Human Resources Analyst DATE: 3/24/2023 WARD: SUBJECT: Traffic Painter II (P)#01901 STAFF RECOMMENDATION: Informational Item Only BACKGROUND: ATTACHMENTS: Description Type 0 Traffic Painter 11(P)#01901 Backup Material POSITION: TRAFFIC PAINTER II (PROMOTIONAL) #01901 ACCEPTED....................................................................................0 l TRAINING AND EXPERIENCE .................................... CERTIFIED.............................................. ...................................... Ol Eligible List Report Traffic Painter II (Promotional) #01901 Human Resources Analyst, Kevin Mendoza Established List Expiration Candidate Name Seq. Rank 3/17/2023 9/17/2023 Rodriguez Anthony i 00 BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Kevin Mendoza CREATED BY: Kevin Mendoza Human Resources Analyst DATE: 4/3/2023 WARD: SUBJECT: Anthony Rodriguez, Traffic Painter 11 (0) #01901 STAFF RECOMMENDATION: Staff recommends approval of Nepotism Waiver Request for Anthony Rodriguez, Traffic Painter II(0)#01901 BACKGROUND: ATTACHMENTS: Description Type e Anthony Roddguez, Traffic Painter 11(0)#01901 Backup Material 0 BAKERSFIELD THE SOUND 01`5MIeVJW,N r]ei(f MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: APRIL 18, 2023 FROM: KEVIN MENDOZA, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING- ANTHONY RODRIGUEZ CANDIDATE FOR TRAFFIC PAINTER II #01901 Anthony Rodriguez has successfully competed in the Traffic Painter If examination. His Brother -In -Low, Antonio Garza, is currently employed as a Heavy Equipment Operator - Solid Waste R Recycling in the Solid Waste Division of the Public Works Department. Due to the possibility of Anthony Rodriguez being considered for promotion to a Traffic Painter II in the General Services Division of the Public Works Department, the issue of nepotism must be addressed. Anthony Rodriguez is currently employed as a Service Maintenance Worker in the General Services Division of the Public Works Department. The following information has been compiled for your review a nd determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Traffic Painter II is as follows: Under general supervision, acts as a crew leader when needed; performs all aspects of traffic painting and marking makes, installs and maintains all signs and traffic control devices; drives and operates light equipment such as stencil trucks and heavy equipment such as the paint striper truck; and performs other work as required. A summary of the duties and responsibilities for the position of Heavy Equipment Operator - Solid Waste 6 Recycling is as follows: Under general supervision, performs manual and skilled work in the operation of heavy and complex refuse collection and recycling equipment; performs lead work directing crews in the completion of daily schedules and special projects and performs other work as required. EMPLOYMENT OVERLAP According to the Public Works Director, Gregg Strakaluse, If Anthony Rodriguez is promoted to a Traffic Painter II position in the General Services Division of the Public Works Department, in any division/department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other, and they would not report to each other within the chain of command as they would be assigned to different divisions. RECOMMENDATION The Public Works Director, Gregg Strakaluse, and the Human Resources Department recommend approval of the nepotism. If this request is approved, however, nepotism considerations may adversely affect future appointments, transfers or promotional opportunities. (03 BAKERS�FIE�LD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DATE: 4/18/2023 WARD: SUBJECT: Allen Emily, Clerk Typist 1.11 #01906 STAFF RECOMMENDATION: Staff recommends approval of nepotism waiver request for Emily Allen, Clerk Typist 1.11 #01906 BACKGROUND: ATTACHMENTS: Description Type D Allen Emily, Clerk Typist 1.11#01906 Backup Material u BAKERSFIELD THE SOUND OFSuvleiL(uta� MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: APRIL 18, 2023 FROM: TANYA WILSON, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING -EMILY ALLEN CANDIDATE FOR CLERK TYPIST (0) 1/II #01906 Emily Allen is competing in the examination process for the position of Clerk Typist 1/II. Her sister, Megan Brenneise, is currently employed as a Senior Police Records Clerk in the Police Department. Due to the possibility of Emily being considered for appointment to a Clerk Typist 1/II, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Clerk Typist I is as follows: Under immediate supervision, performs routine and repetitive typing and clerical duties; and performs other work as required. A summary of the duties and responsibilities for the position of Clerk Typbt II is as follows: Under general supervision, performs general typing and a variety of moderately difficult clerical work; and performs other work as required. A summary of the duties and responsibilities for the position of Senior Police Records Clerk is as follows: Under general supervision and in a lead capacity, coordinates and oversees the activities and personnel of the Police Records Section. Performs other work as required. EMPLOYMENT OVERLAP If Emily Allen is appointed to a Clerk Typist 1/11 in any division/department otherthan the Police Department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other, and they would not report to each other within the chain of command as they would be assigned to different divisions/departments. The Human Resources Department recommends approval of the nepotism waiver. If this request is approved, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. (03 BAKERSFIELD ADMINISTRATIVE REPORT �.a.eas..etia. MEETING DATE: 4/18/2023 3. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DATE: 4/18/2023 WARD: SUBJECT: Irene Galindo, Clerk Typist 1.11 #01906 STAFF RECOMMENDATION: Staff recommends approval of nepotism waiver request for Irene Galindo, Clerk Typist 1.11 #01906 BACKGROUND: ATTACHMENTS: Description Type 9 Galindo Irene, Clerk Typist 1.11 #01906 Backup Material (03 BAKERSFIE"L�`D THE SOUND OF� �vats+ MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: APRIL 18, 2023 FROM: TANYA WILSON, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING —IRENE GALINDO CANDIDATE FOR CLERK TYPIST (0) 1/II #01906 Irene Galindo is competing in the examination process for the position of Clerk Typist 1/11. Her spouse, Marcel Galindo, is currently employed as a Service Maintenance Worker in the General Services Division of the Public Works Department. Due to the possibility of Irene being considered for appointment to a Clerk Typist 1/I1, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Clerk Typist I is as follows: Under immediate supervision, performs routine and repetitive typing and clerical duties; and performs other work as required. A summary of the duties and responsibilities for the position of Clerk Typist II is as follows: Under general supervision, performs general typing and a variety of moderately difficult clerical work; and performs other work as required. A summary of the duties and responsibilities for the position of Service Maintenance Worker is as follows: Under direct supervision, performs routine and semiskilled manual work of limited difficulty in the maintenance of water canals, storm drainage basins, parks/frees, sewers, solid waste, streets, traffic painting, or related areas. Performs a wide variety of duties related to maintenance and equipment operation. A broad range of equipment may be operated. Employees may be required to work on a 24-hour rotational shift basis including weekends, holidays and declared emergencies. Employees are on -call for emergencies after regular hours and must be willing to work overtime. Performs related duties as required. EMPLOYMENT OVERLAP If Irene Galindo is appointed to a Clerk Typist 1/II in any division/department other than the General Services Division of the Public Works Department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other, and they would not report to each other within the chain of command as they would be assigned to different divisions/departments. RECOMMENDATION The Human Resources Department recommends approval of the nepotism waiver. If this request is approved, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. 00 BAKEIELD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 4. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DATE: 4/18/2023 WARD: SUBJECT: Redfeam Jacquelyn, Clerk Typist 1.11 #01906 STAFF RECOMMENDATION Staff recommends approval of nepotism waiver request for Jacquelyn Redfeam, Clerk Typist 1.11 #01906 BACKGROUND: ATTACHMENTS: Description Type 0 Redfeam Jacquelyn, Clerk Typist 1.11#01906 Backup Material 0 BAKERSFIELD THE SOUND OF50"'6�4BI MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: APRIL 18, 2023 FROM: TANYA WILSON, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING-JACQUELYN REDFEARN CANDIDATE FOR CLERK TYPIST (0) 1/11 #01906 Jacquelyn Redfearn is competing in the examination process for the position of Clerk Typist 1/11. She currently resides under the some household as Gabby Arvizu who is currently employed as a Police Service Technician in the Bakersfield Police Department, and Carlos Arvizu who is currently employed as a Detective in the Bakersfield Police Department. Due to the possibility of Jacquelyn being considered for appointment to a Clerk Typist 1/11, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Clerk Typist I is as follows: Under immediate supervision, performs routine and repetitive typing and clerical duties; and performs other work as required. A summary of the duties and responsibilities for the position of Clerk Typist II is as follows: Under general supervision, performs general typing and a variety of moderately difficult clerical work; and performs other work as required. A summary of the duties and responsibilities for the position of Police Service Technician is as follows: Under general supervision as an unarmed, non -sworn employee, performs work of average difficulty involving specific phases of police work on an assigned shift and performs other work as required. A summary of the duties and responsibilities for the position of Detective is as follows: Under general supervision performs work of considerable difficulty involving specialized police work in the investigation of criminal offenses and related police problems on full-time assignment, including investigative police duty in plain clothes that requires considerable discretion and experience in the application of specialized knowledge to the investigation and detection of crime; and performs other work as required. EMPLOYMENT OVERLAP If Jacquelyn Redlearn is appointed to a Clerk Typist 1/11 in any division/department other than the Bakersfield Police Department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other, and they would not report to each other within the chain of command as they would be assigned to different divisions/departments. RECOMMENDATION The Human Resources Department recommends approval of the nepotism waiver. If this request is approved, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. W BAKERS�FIELLD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 5. TO: Bakersfield Miscellaneous Civil Service Board FROM: Tanya Wilson CREATED BY: Tanya Wilson, Human Resources Analyst DATE: 4/1812023 WARD: SUBJECT: Tovar Esther, Clerk Typist 1.11 #01906 STAFF RECOMMENDATION: Staff recommends approval of nepotism waiver request for Esther Tovar, Clerk Typist 1.11 #01906 BACKGROUND: ATTACHMENTS: Description Type ❑ Tover Esther, Clerk Typist 1.11 #01906 Backup Material 0 BAKERSFIE�_L,L�D� THE SOUND OF 5Mt,(4wf �U MEMORANDUM TO: MISCELLANEOUS CIVIL SERVICE BOARD DATE: APRIL 18, 2023 FROM: TANYA WILSON, HUMAN RESOURCES ANALYST SUBJECT: NEPOTISM RULING-ESTHER TOVAR CANDIDATE FOR CLERK TYPIST (0) 1/II #01906 Esther Tovar is competing in the examination process for the position of Clerk Typist 1/11. Her husband, Edgar Tovar, is currently employed as a Technology Systems Technician I in the Technology Services Department. Due to the possibility of Esther being considered for appointment to a Clerk Typist 1/II, the issue of nepotism must be addressed. The following information has been compiled for your review and determination of whether nepotism creates an adverse impact on supervision, safety, security or morale. SUMMARY OF DUTIES A summary of the duties and responsibilities for the position of Clerk Typist I is as follows: Under immediate supervision, performs routine and repetitive typing and clerical duties; and performs other work as required. A summary of the duties and responsibilities for the position of Clerk Typist II is as follows: Under general supervision, performs general typing and a variety of moderately difficult clerical work; and performs other work as required. A summary of the duties and responsibilities for the position of Technology Systems Technician I is as follows: This is a multi -discipline classification for use in Technology Services ITS) Division. Under general supervision, incumbents may be assigned to perform a wide variety of duties to support the City's audio-visual, communications, desktop support, Geographic Information Systems (GIS), networking, programming, or security needs. Assists users, provides instruction, and installs hardware and software. The Technology Systems Technician I is an entry level position. If Esther Tovar is appointed to a Clerk Typist 1/II in any division/department other than the Technology Services Department, performance appraisals would not be reviewed or conducted by either employee for the other, neither employee would be directly supervised by the other, and they would not report to each other within the chain of command as they would be assigned to different divisions/departments. RECOMMENDATION The Human Resources Department recommends approval of the nepotism waiver. If this request is approved, nepotism considerations may adversely affect future appointments, transfers, or promotional opportunities. S\Tu .Wep mpro@eu\Toyer, BsO,- Clerk TypW LQ R01906Aac W BAKERSFIELLD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, H.R. Director DATE: 4/18/2023 WARD: SUBJECT: Accounting Technician#26075 STAFF RECOMMENDATION: Staff recommends approval of the New Job Specification for Accounting Technician #26075 BACKGROUND: ATTACHMENTS: Description Type 1b Accowting Technician#26075 Backup Material . � � � �.� � � � \ � »� s s� >�� 7 � � ,� .��y y ��.y � � � � � � �� \ � � � � w»� ��y � � \ CITY OF BAKERSFIELD CLASS SPECIFICATION: 26075 UNIT: WHITE COLLAR EE04: OFFICE/CLERICAL CLASS TITLE: ACCOUNTING TECHNICIAN CLASS SUMMARY: Under supervision, performs technical and complex accounting duties involving financial transactions and record keeping, accounts payable, accounts receivable, and/or related functional areas within the City's Finance Department; provides technical support in assigned area, conducts final review of department submittals, trains staff and documents processes; performs related work as required. REPRESENTATIVE DUTIES: The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. Essential Duties: • Performs technical and complex accounting, financial support work within general policy and procedural guidelines; • Reviews documents and calculations for conformance to established rules, regulations and procedural requirements; • Prepares daily, weekly, quarterly, annual and special reports related to the functional areas assigned; • Reconciles and balances funds, monthly statements, requests outstanding and/or past due invoices; • Reviews documents authorizing expenditures from various funds and assists in performing complex analysis to ensure conformance with existing standards and procedures; • Monitors a variety of accounts involving posting, balancing and preparing reconciliations; • Reviews documents from assigned agencies or departments authoring expenditures from various funds, to ensure conformance with regulations and established policies, procedures and guidelines.; • Answers questions from departments regarding areas of assignment; • Recommends changes to procedures and forms; • Trains staff on new procedures or changes as a result of upgrading automated financial software or processes; • Maintains vendor maintenance files. Answer questions and advise on procedures in preparing accounting transactions; • Maintains extensive financial filing system for all related financial documents; • Documents processes to ensure year-end processes and daily protocol is followed. Accounting Technician is a paraprofessional job classification. This class is distinguished from the Accountant series in that incumbents of the latter use professional judgment and skill in the performance of assigned duties. It is further distinguished from the CLASS TITLE: ACCOUNTING TECHNICIAN (continued) 26075 Accounting Specialist series in that incumbents of the latter provide routine accounting, financial and statistical office and general clerical support. MINIMUM QUALIFICATIONS: Knowledge of: • Methods, practices, documents, and terminology used in financial record keeping work; • Bookkeeping and business arithmetic; • Operation of standard office equipment used in a financial office; • Practices and techniques of automated accounting and financial record keeping; and financial report preparation; • Basic budgetary principles and practices; • Policies and procedures related to the functional areas assigned; • Fiscal document processing and record keeping; • Financial computer systems; and automated financial management systems. Ability to: • Make computations and tabulations and review fiscal and related documents rapidly and accurately; • Make decisions of a limited nature in accordance with laws, rules, regulations and department procedures; • Maintain a variety of fiscal records and prepare accurate reports; • Work effectively with the public and City employees at the counter, over the telephone and via mail contacts; • Perform specialized, complex or difficult accounting office support work; • Prepare, maintain and reconcile various fiscal, accounting, statistical and numerical records; • Perform detailed fiscal support work accurately; • Train others in work procedures; • Organize work, set priorities and meet critical deadlines; • Utilize automated computer systems and software applications; • Communicate effectively in both oral and written format; • Prepare written documents and reports; • Exercise sound independent judgment within general policy guidelines. Trainina and Experience: • Graduation from high school or GED program; AND • Three (3) years of bookkeeping, financial, purchasing, accounting, or related experience. OR • An equivalent combination of education, training and experience which provides the capabilities to perform the described duties. Physical Conditions or Special Working Conditions: • Standard office environment and working conditions. Approved by the City Council: Approved by the Miscellaneous Civil Service Board: 0 ADMINISTRATIVE REPORT BAKERS�FIEBLD MEETING DATE: 4/18/2023 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, H.R. Director DATE: 4/18/2023 WARD: SUBJECT: Payroll Specialist#26085 STAFF RECOMMENDATION: Staff recommends approval of the New Job Specification, Payroll Specialist 926085 BACKGROUND: ATTACHMENTS: Descnption Type D Payroll Specialist#26085 Backup Material CITY OF BAKERSFIELD CLASS SPECIFICATION: 26085 UNIT: WHITECOLLAR EE04: PARA-PROFESSIONALS CLASS TITLE: PAYROLL SPECIALIST CLASS SUMMARY: Under general supervision, to perform complex and technical payroll related clerical duties involving the preparation and maintenance of safety (Police and Fire) employee payroll system and payroll related personnel records; respond to payroll inquiries from employees and other staff in support of the payroll processing function; acts as administrator for automated scheduling system and; performs special projects or other work as required. In addition to the above, the following typical tasks and responsibilities are representative of the positions essential duties They are descriptive not limiting ESSENTIAL DUTIES: • Performs the complex paraprofessional work involved in processing payroll, or timekeeping transactions; • Ensures timely and accurate posting and maintenance of payroll related data; • Audits preliminary payroll reports for reasonableness and accuracy. • Maintains and prepares payroll -related records and data to assist with various management -based projects. • Answers payroll -related questions from employees. • Reviews, verifies, reconciles and processes pay in accordance with various City Memorandums of Understanding, rules and regulations; • Develops, monitors, and evaluates automated scheduling system per established procedures, and activities; • Sets -up fling and record keeping systems; • Monitors accruals, position control and funding for staffing levels; • Reviews and provides salary related data for budget process; • Responds to inquiries from the public, department representatives and employees concerning confidential and non -confidential information; • Coordinates and communicates with other departments to carry out duties and gather information; • Computes and prepares adjustments and special payroll changes; • Assures compliance with rules and regulations related to payroll processes and reports; • Answers payroll -related questions from employees and staff. DISTINGUISHING CHARACTERISTICS: The Payroll Specialist is responsible for the preparation of payroll, maintenance of payroll documentation and files, and timekeeping maintenance for The Fire or Police Department, This classification differs from the Fiscal and Administrative Services series as the Payroll Specialist carries out day-to-day processing activities where and the former is responsible for the oversight and direction of department fiscal functions in support of the Chief. CLASS TITLE: PAYROLL SPECIALIST (continued) 26085 MINIMUM QUALIFICATIONS: Knowledge at: • Principles and practices of payroll preparation pertinent to municipal agencies; • Complex computerized financial systems and other computer applications related to the work including but not limited to word processing, spreadsheet, database, specialized payroll programs, and related software; • Accounting procedures and reporting practices; • Memorandums of Understanding and Resolutions relating to changes; • Federal and State laws and regulations to include Fair Labor Standards Act, Family Medical Leave and Workers' Compensation; • Basic computer operation, application, and use including automated payroll, or timekeeping systems; • Related employment regulations and procedures; • Business English, including spelling, punctuation, and grammar; • Department organizational structure; • Business etiquette and customer service principles; • Record keeping and monitoring procedures. Ability to: • Conduct research with internal and external sources and make appropriate interpretations; • Maintain confidentiality of sensitive personal information; • Interpret and explain policies and procedures pertaining to the work including reports; • Identify and solve payroll problem (s) and to improve payroll services; • Use expenditure and revenue code procedures appropriately; • Carry out oral and written instructions with a high level of accuracy; • Prioritize, schedule and process personnel, payroll, or timekeeping tasks to meet strict and cyclical deadlines; • Establish and maintain effective working relationships both externally and internally; • Check and compare records and data for accuracy, and research/reconcile errors and discrepancies; • Post and adjust time collection records using automated systems; • Prepare a variety of correspondence, memoranda, or reports; • Interpret, explain, and follow personnel, payroll, and timekeeping regulations, manuals, or directives; • Effectively communicate, in oral and written form, complex personnel, payroll, and/or timekeeping information to employees; • Perform basic arithmetic and statistical calculations accurately; • Operate office equipment including calculators, computers, and copiers; • Audit and review work for accuracy and completeness; • Maintain confidentiality of all data produced; • Recommend payroll/timekeeping procedures and record keeping systems; • Exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations; • Provides responsive, high quality service to employees, representatives of outside agencies and members of the public by providing accurate, complete and up- to-date information, in a courteous, efficient and timely manner. CLASS TITLE: PAYROLL SPECIALIST (continued) 26085 Trainina and Experience: • Graduation from high school or GED program; AND • Three (3) years of full-time journey -level clerical experience performing personnel, payroll, bookkeeping or fiscal activities. Two (2( years of experience must have included duties such as: using automated personnel, payroll, or Timekeeping systems; OR • An equivalent combination of training, certification, and experience, which provides the capabilities to perform the described job duties. Physical Conditions or Special Workina Conditions: • Standard office environment and working conditions Approved by the Miscellaneous Civil Service Board: Approved by the CRY Council: W BAKERSFIELD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 1. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, H.R. Director DATE: 4/18/2023 WARD: SUBJECT: Reclassification of Accounting Clerk I I position to Accounting Technician STAFF RECOMMENDATION: Staff recommends approval of Reclassification of Accounting Clerk It position to Accounting Technician. BACKGROUND: ATTACHMENTS Descnpfion Type C Reclassificafion of Accounting Clerk II posifion to Backup Material Accountrg Technician 403 BAKERSFIELD TO: Miscellaneous Civil Service Board FROM: Christi Tenter, Human Resources Director SUBJECT: Reclassification of Accounting Clerk II position to Accounting Technician DATE: April 18, 2023 The Municipal Code provides that if the duties and responsibilities of an employee within a class are sufficiently like the duties and responsibilities of a position of another class, the position may be reclassified to an appropriate position (Section 2.72.070 — Reclassification). Such actions are subject to certification of the appropriate civil service board. Human Resources conducted a citywide classification study for positions which predominantly perform fiscal related duties. The study was to assess the scope of duties by current incumbents and identify opportunities to support succession planning and employee development in light of the continued growth and expanded programs and personnel throughout the organization. As a result of the assessment, the Human Resources Department has established a new classification, Accounting Technician. The position will be a primary lead in the Finance Department acting as a technical specialist, trainer, and mentor in a defined section within the department. With the new classification, a request to allocate, and thus reclassify, one (1) Accounting Clerk II position to the classification of Accounting Technician is recommended. The incumbent, Teme Morning, has been employed as an Accounting Clerk II within the Finance Department since 2002. Morning has developed a key understanding of practices, policies and procedures and serves as a final reviewer of citywide accounts payable processes, educating and auditing staff work. Morning has provided staff training and, in the new role, will assist with completing state tax reports, managing and tracking system updates for City vendors, leading staff training for existing and new personnel and development of technical standard operating procedures. In review with Randy McKeegan, Finance Director, Ms. Morning has demonstrated the skills required for the Accounting Technician position and performed the essential job duties. Therefore, based on the above, I recommend this employee be reclassified from Accounting Clerk II to Accounting Technician because of the advanced nature of the work duties, and complexity of assignments. Budget allocations for the Accounting Technician position were included in the approved FY 2022-23 budget and no additional allocations are required based on the reclassification request. W BAKERS�FIEBLD ADMINISTRATIVE REPORT MEETING DATE: 4/18/2023 2. TO: Bakersfield Miscellaneous Civil Service Board FROM: Christi Tenter CREATED BY: Christi Tenter, H.R. Director DATE: 4/18/2023 WARD: SUBJECT: Reclassification of Payroll Technician to Senior Payroll Technician STAFF RECOMMENDATION: Staff recommends Reclassification of Payroll Technician to Senior Payroll Technician BACKGROUND: Description Type C Reclassification of Payroll Technician to Senior Payroll Backup Material Technician (03 BAKERSFIELD TO: Miscellaneous Civil Service Board FROM: Christi Tenter, Human Resources Director SUBJECT: Reclassification of Payroll Technician to Senior Payroll Technician DATE: April 18, 2023 The Municipal Code provides that if the duties and responsibilities of an employee within a class are sufficiently like the duties and responsibilities of a position of another class, the position may be reclassified to an appropriate position (Section 2.72.070 — Reclassification). Such actions are subject to certification of the appropriate civil service board. With the adoption of the FY 2022-2023 annual budget, the Finance Department requested and was approved to create a new position of Senior Payroll Technician. With the continued expansion in City personnel and increased frequency and complexity of audits, particularly related to pension, a lead position is essential to maintain the effectiveness and efficiency of citywide payroll within the Finance Department. The Human Resources Department is recommending the reclassification of one (1) Payroll Technician position to the newly created classification of Senior Payroll Technician. The incumbent, Dawn Tomayo, is employed as a Payroll Technician within the Finance Department. Upon research and review of the employee's job duties, it has been determined that the employee has been performing the duties within the job scope of the Senior Payroll Technician classification: "Under general supervision, performs a variety of highly technical and complex skilled journey -level accounting duties in support of citywide payroll and employee benefit administration; conducts extensive research and interprets various regulatory and policy guidelines related to payroll processing and reporting; reviews and responds to audit requests; advises and trains on accurate payroll procedures; processes payroll; maintains records; may have lead duties; and performs special projects or other duties as assigned." The Payroll Technician position is primarily responsible for processing and oversight of citywide payroll; Senior Payroll Technician is distinguished as follows: "This is the advanced class in the series with technical and complex reconciliation, reporting and research duties related to payroll reporting and audits. The class may also have lead duties; training, assigning and monitoring payroll processing duties." In reviewwith Randy McKeegan, Finance Director, Ms. Tamayo has demonstrated the skills required for the Senior Payroll Technician position and performed the essential job duties. Therefore, based on the above, I recommend this employee be reclassified from Payroll Technician to Senior Payroll Technician because of the advanced nature of the work duties, and complexity of assignments. Budget allocations for the Senior Payroll Technician position were included in the approved FY 2022-23 budget and no additional allocations are required based on the reclassification request.