HomeMy WebLinkAbout03/26/2003 AGENDA PACKETBAKERSFIELD CITY COUNCIL
AGENDA MEETING OF
MARCH 26, 2003
Council Chambers, City Hall, 1501 Truxtun Avenue
Pre-Meeting - 5:15 p.m. Regular Meeting - 7:00 p.m.
PREMEETING
1. ROLL CALL
2. WORKSHOP
(20 min.)
a. Metropolitan Bakersfield Freeway Beautification Master Plan Design Guidelines.
(10 min.)
Presentation by Paul Graham, Urban Forester, and Dana Karcher, Executive
Director - Tree Foundation of Kern, on the Value of City Trees.
3. CLOSED SESSION
Conference with Legal Counsel - Existing Litigation; Closed session pursuant to
subdivision (a) of Government Code section 54956.9. Zachary David Faulconer v.
City of Bakersfield, et al.; Kern County Superior Court Case No. 245793-SPC.
Conference with Legal Counsel - Anticipated Litigation; Significant exposure to
litigation pursuant to subdivision (b)(3)(c) of Government Code Section 54956.9
Two (2) potential cases.
REGULAR MEETING
1. INVOCATION by Pastor Rich Paradis, Valley Baptist Church.
2. PLEDGE OF ALLEGIANCE by Micaela Bailey, 5~h Grade Student, Fremont Elementary
School.
3. ROLL CALL
4. CLOSED SESSION ACTION
5. PRESENTATIONS
a. Presentation by Mayor Hall of a Plaque and Certificates to Compton Junior High
School Students for the 2002 Highway 99 Car Show and Cruise Video, and
presentation by Art Carlock, Chairman, Highway 99 Committee, of a check to the
Bakersfield Recreation and Parks Department.
7.
(Ward 3)
(Ward 4,5)
(Ward 4)
(Ward 2)
PRESENTATIONS continued
Presentation by Mayor Hall of a Proclamation to Maj. Ray Hopkins, Bakersfield
Marine Corps Reserve, proclaiming Apd125, 2003, as "Peacetime Wartime Support
Team Day."
PUBLIC STATEMENTS
APPOINTMENTS
One appointment to the Keep Bakersfield Beautiful Committee due to the expiration
of term of Kimberly Ceasar, term expired November 2002.
Two appointments to the Historic Preservation Commission, due to the expiration
of terms of Timothy Scanlan and Scott Fieber, terms expire March 30, 2003.
CONSENT CALENDAR
Minutes:
a. Approval of March 12, 2003 Council Meeting minutes.
Payments:
Approval of department payments from February 28, 2003 to March 13, 2003 in the
amount of $9,511,132.23 and self insurance payments from February 28, 2003 to
March 13, 2003 in the amount of $156,546.19.
Ordinances:
Resolutions:
Resolutio'n adding territory, Area 1-34 (Olive, Old Farm 2) to the Consolidated
Maintenance District and confirming the assessments, approving the Public Works
Director's Report and authorizing collection of assessments by the Kern County Tax
Collector.
Resolution authorizing the filing of an application with the Kern Council of
Governments for allocation of Transportation Development Act funds for Fiscal Year
2003-04 to be utilized for the maintenance of the Bakersfield Amtrak Station during
said fiscal year.
(Ward 4,5)
(Ward 4,5,6)
(Ward 1,4)
(Ward 2)
CONSENT CALENDAR continued
e. Assessment District No. 03-2, (Buena Vista Ranch/Belsera II/Montara II):
Resolution Accepting Petition and Determining to Undertake Special
Assessment Proceedings.
Agreement with Orrick, Herrington & Sutcliffe, Bond Counsel, for legal
services.
Agreement with Phillsbury Winthrop, LLP, Disclosure Counsel, for legal
services.
4. Agreement with Wilson & Associates, for Assessment Engineering.
Assessment District No. 03-1, (Brighton Place/Silver Creek II/Seven Oaks
Commercial):
Resolution Accepting Petition and Determining to Undertake Special
Assessment Proceedings.
Agreement with Orrick, Herdngton & Sutcliffe, Bond Counsel, for legal
services.
Agreement with Phillsbury Winthrop, LLP, Disclosure Counsel, for legal
services.
4. Agreement with Wilson & Associates, for Assessment Engineering.
Resolution encouraging the League of California Cities, the National League of
Cities, and the National Conference of Mayors to Support Legislation Earmarked for
General High Speed Rail Funding with Particular Attention to the California Safe,
Reliable High-Speed Passenger Train Bond Act of the 21st Century and the Federal
Young-Overstarr High Speed Rail Bill, and Support Continuance of Administration
within the California High Speed Rail Authority.
Resolution of Application proposing proceedings for annexation of uninhabited
territory to the City of Bakersfield property identified as Annexation No. 446 & 447
located along the west side of Oswell Street, south of State Route 58 and located
along the north side of Snow Road, east and west of Calloway Drive.
Resolution of the Council of the City of Bakersfield confirming the approval by the
Assistant to City Manager of the report of the Chief Code Enforcement Officer
regarding assessments of certain properties in the City of Bakersfield for which
structures have been demolished and authorize collection of the assessments by
the Kern County Tax Collector.
CONSENT CALENDAR continued
Resolution of the Council of the City of Bakersfield authorizing submittal of a grant
application to secure a CEGP grant from the State of California, Department of
Housing and Community Development.
Resolution authorizing the Finance Director to dispense with usual bidding
procedures and to purchase Motorola Communications Console for the Police
Radio Communications Dispatch Center, not to exceed $300,000.
(Ward 5)
(Ward 7,4)
Resolution of the Council of the City of Bakersfield in support of SB 465 amending
the Transit Village Development Planning Act of 1994, providing cities opportunity
to attract private capital for housing and other redevelopment around rail transit
stations.
m. Re-plastering and related work at Silver Creek park Pools:
Resolution stating that re-plastering the Silver Creek Pool and Wading Pool
and related work is necessary to preserve health and authorizing the
Finance Director to dispense with formal bidding and negotiate a contract
based upon informal bidding procedures.
Authorize the Public Works Engineer to execute the contract with lowest
qualified bidder to complete this work not to exceed $100,000.
Transfer $100,000 from the Recreation and Parks General Fund Operating
Budget to the Capital Outlay Fund Capital Improvement budget and
appropriate those funds for re-plastering the Silver Creek Pools.
Agreements:
n. Tract Maps and Improvement Agreements:
Final Map and Improvement Agreements with Harry A. Hardy for Tract 5762
Phase F located north of Berkshire Road and west Wible Road.
Final Map and Improvement Agreement with Communities At Westlake, LLC
for Tract 6077 Unit 10 located north of Olive Drive and west of Calloway
Drive.
Amendment No. 1 ($300,000 increase for a total compensation of $925,500) to
Agreement No. 02-215 with Jim AIfter Cement Contractor for construction and
repair of concrete work for the Streets Division.
Agreement with MAXIMUS INC. to prepare citywide cost allocation plan and indirect
cost rate proposal for the City, in accordance with federal overhead guidelines
established by Office of Management and Budget (OMB A-87).
8. CONSENT CALENDAR continued
(Ward 2)
(Ward 4)
(Ward 2)
(Ward 2)
Construction and Maintenance Agreement with the Burlington Northern and Santa
Fe Railroad for the Mohawk Street Separation of Grade.
r. Bakersfield Ice Center:
Contract Change Order No. 1 to Agreement No. 03-018 with S.C. Anderson
Inc. for a credit of $74,686 (for a revised total contract amount of
$5,415,314) for the Bakersfield Ice Center Project.
Contract Change Order No. 2 to Agreement No. 02-069 with Bowman Asphalt in the
amount of $49,767.98 (for a revised total contract amount of $858,926.18 for the
Southwest Kern River Bike Path Extension Project.
t. Demolition of Improvements for the Aquatic & Ice Center:
Contract Change Order No. 1 to Agreement No. 02-344 with Gil[iam & Sons
Inc. for a cost of $18,597.38 (for a revised total contract amount of
$77,076.38) for the demolition of the Aquatic & Ice Center area.
Amendment No. 2 to Agreement 00-240 with the County of Kern extending the time
for the County to receive a $1.5 million City contribution for a new terminal at
Meadows Field Airport.
Agreement between the Moore, lacafano, Goltsman, Inc., a California corporation
and the City of Bakersfield for development of the Baker Street Corridor Economic
Development Strategy, not to exceed $132,165.
Bids:
Accept bid from Master Body Sales and Service, Incorporated, $43,142.39, for one
replacement fire pumper body and skid unit.
Accept bid to award annual contract to Pavement Recycling Systems, Incorporated,
not to exceed $400,000, for cold planing for the Streets division.
Miscellaneous:
Adoption of Metropolitan Bakersfield Freeway Beautification Master Plan Design
Guidelines.
aa.
Appropriate $515,000 of additional operating revenues to the Public Works
Department's Operating Budget within the Refuse Enterprise Fund for unanticipated
operating costs resulting from increased activity.
Police Department's employee request to extend medical leave without pay beyond
one hundred-eighty days, pursuant to Municipal Code Section 2.84.560 - Sick Leave
Depletion.
8o
(Ward 2.4)
(Ward 4)
(Ward 3)
10.
CONSENT CALENDAR continued
bb. Appropriations for Various Traffic Signal Projects:
Appropriate $98,000 Developer Contributions and $37,000 additional Traffic
Impact Fee Revenue to the Capital Improvement Budget within the
Transportation Development Fund for the Traffic Signal at Buena Vista
Road and Deer Peak Drive.
Appropriate $135,000 Additional Traffic Impact Fee Revenue to the Capital
Improvement Budget within the Transportation Development Fund for the
traffic signal at Hageman Road and Patton Way.
Appropriate $40,000 additional Traffic Impact Fee Revenue to the Capital
Improvement Budget within the Transportation Development Fund to
purchase equipment for the traffic signal modification project at Mohawk
Road and Truxtun Avenue.
CC.
Appropriate $125,000 additional Traffic Impact Fee Revenue to the Capital
Improvement Budget within the Transportation Development Fund for acquisition
of right of way for widening of Rosedale Highway between State Route 99 and
Gibson Street.
dd. 2003 Legislative Platform.
Legislative and Litigation Committee recommends approval.
Staff recommends adoption of Consent Calendar items a through dd.
HEARINGS
Resolutio¢ Modifying the decision of the Planning Commission approving Vesting
Tentative Tract Map 6137 and the Negative Declaration, and denying the appeal by
the Sierra Club. (Staff comments by Development Se~ices Director Hardisty.)
Staff recommends adopting Resolution modifying the Planning Commission's decision
approving the Negative Declaration and Vesting Tentative Tract Map 6137 and denying the
appeal.
b. Resolution Adopting Fees Pursuant to the Cost Recovery Program.
Staff recommends adoption of the Resolution.
REPORTS
None.
6
11.
(Ward 1)
12.
DEFERRED BUSINESS
General Plan Amendment 02-0623; Mclntosh & Associates is requesting an
amendment to the Circulation Element of the Metropolitan Bakersfield 2010 General
Plan deleting that segment of Masterson Street between Lake Ming Road and Bella
Drive in northeast Bakersfield from the Circulation Element as a planned arterial.
Appeal by the City of Bakersfield Public Works Department. (Staff comments by
Pubfic Works Director Rojas.)
Staff recommends adoption of the Resolution, approving the Negative Declaration and
disapproving the amendment to the Circulation Element to delete Masterson Street
between Lake Ming Road and Bella Ddve as an arterial.
Application for Federal Grant funds from the Federal Aviation Administration (FAA)
in the amount of $176,000 for Airport Pavement Maintenance.
Staff recommends authorization and submittal of application for funds to the FAA.
NEW BUSINESS
a. Report on Curbside Recycling Pilot Program:
Amendment No. I to Agreement No. 02-008 with Metropolitan Recycling
Corporation to extend the Pilot Program to June 30, 2003 at the revised
monthly rate of $6.25, for a total compensation not to exceed $48,000.
Appropriation of Curbside Recycling Revenues of $12,000 within the Refuse
Enterprise Fund to conduct the program.
Staff recommends approval of amendment and appropriation.
13, COUNCIL AND MAYOR STATEMENTS
14. ADJOURNMENT
Respectfully submitted,
Alan Tandy
City Manager
B A K E R S F I E L D
OFFICE OF THE CITY MANAGER
MEMORANDUM
March 21,2003
TO:
FROM:
THROUGH:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL
ALAN CHRISTENSEN, ASSISTANT CITY MANAGER/~/~
ALAN TANDY, CITY MANAGER
AGENDA HIGHLIGHTS - MARCH 26, 2003 COUNCIL MEETING
PRE-MEETING
There are two workshops: 1) Presentation by the Public Works Department of the Metropolitan
Bakersfield Freeway Beautification Master Plan Design Guidelines; and 2) Presentation by the
Urban Forester and the Tree Foundation of Kern regarding the value of trees for the City.
There are two closed session items: 1) Conference with legal counsel regarding existing litigation;
and 2) Conference with legal counsel regarding anticipated litigation.
APPOINTMENTS
There will be one appointment to the Keep Bakersfield Beautiful Committee and two appointments
to the Historic Preservation Commission.
CONSENT CALENDAR
Consent Calendar items are explained by Administrative Reports. Those that should be
highlighted include:
Resolutions:
Item 8q. Resolution Encouraqinq the Leaque of California Cities, the National Leaque of Cities,
and the National Conference of Mayors to Support Leqislation Earmarked for General Hiqh Speed
Rail Fundinq. Identified within the resolution is: 1) support for the November 2004 ballot
proposition for $9.95 billion in general obligation bonds for a high speed rail system and capital
projects on passenger rail lines within California; 2) the Rail Infrastructure Development and
Expansion Act for the 21st Century, commonly known as the Young-Overstarr High-Speed Rail Bill,
which proposes bond funds of $36 billion over a ten-year period to complete a U.S. railroad
passenger transportation corridor; 3) support for the continuance of the independence of
administration of high speed rail funding and programming issues within the California High Speed
Rail Authority; and 4) opposition to the California Governor's proposal to place the Authority within
the Department of California Transportation. The Legislative and Litigation Committee
recommends adoption.
HONORABLE MAYOR AND CiTY COUNCIL
MARCH 21,2003
PAGE 2
Item 8k. Resolution Authorizinq the Finance Director to Dispense with usual Biddinq Procedures
and to Purchase Motorola Communications Console for the Police Radio Communications
Dispatch Center1 in an amount not to exceed $300,000. The existing police radio communications
dispatch console was purchased in 1985, and now needs to be replaced. New FCC approved
digital equipment has been phased in for three years. The new equipment will be compatible with
the older analog technology as well as the new digital trunking formats, and must support the
Motorola digital format.
Item 8m. Re-plasterinq and related work at Silver Creek Park Pools. The Silver Creek Pool and
Wading Pool facilities are nearly 10 years old. A recent inspection of the Silver Creek Pool
revealed the need for re-plastering the pool surface. Water has seeped through cracks in the wall
causing rebar behind the pool plaster to rust through the wall, which staff believes might constitute
a health code violation and may result in a citation and perhaps closure of the pool. There is a
need to fix the pool surface problems and re-plaster the pool immediately. Thus far, there has
been no problem with water quality. Staff has been and will continue to test the pool water to
ensure swimmer safety.
The re-plastering of the Silver Creek Pool and Wading Pool and related work needs to be
accomplished prior to the summer pool season which begins on June 16, 2003. City forces do not
possess the requisite skill or equipment to perform re-plastering; however, they will assist a
contractor in completion of the project. The attached resolution dispenses with the formal bidding
procedures, authorizes the Finance Director to negotiate the contract based on informal bidding
procedures, and authorizes the Public Works Engineering Department to execute the contract in
the amount of $100,000.
Aqreements:
Item 8o. Amendment No. 1 to Aqreement No. 02-215 with Jim AIfter Cement Contractor for
Construction and Repair of Concrete Work in the amount of $300,000. The annual contract
amount is nearly exhausted due to an increase in concrete repairs that were performed during the
2002 accelerated street resurfacing/reconstruction season and the concrete work performed on the
median island modification project. The annual contract expires June 30, 2003. Staff recommends
increasing the annual contract to cover cost for pending concrete repair work and to complete
unfinished median island projects that are in progress. Staff estimates that the amount requested
is sufficient to cover costs for the remaining period of the annual concrete contract.
Item 8r. Contract Chanqe Order No. 1 to Aqreement No. 03-018 with S.C. Anderson Inc. for a
credit of $74,686 for the Bakersfield Ice Center Project. After the award of the contract, it was
discovered that existing bleachers, not currently in use, in the Centennial Garden may be able to
be utilized. As such, the planned bleacher system is no longer needed. The Contractor has
agreed to credit the City $74,686 to delete the bteacher system from the contract.
Item 8t. Contract Chanqe Order No. 1 to Aqreement No. 02-344 with Gilliam & Sons Inc. for the
Demolition of the Aquatic & Ice Center Area in the amount of $18,597.39. After the award of the
Demolition Project, it was discovered that several existing facilities, not defined in the contract,
needed to be removed in order to facilitate construction. The Contractor has agreed to remove
these facilities for the lump sum price of $18,597.38.
Item 8u. Amendment No. 2 to Aqreement 00-240 with Kern County Extendinq the Time for the
County to Receive a $1.5 million City Contribution for a New Terminal at Meadows Field Airport. In
September of 2000, the Council approved an agreement to contribute $500,000 for five years from
Jail Booking Fee reimbursements. The amount was to be reduced by any additional FAA grants
HONORABLE MAYOR AND CITY COUNCIL
MARCH 21,2003
PAGE 3
awarded to the County for the project. In October of 2001, Amendment No. I to the agreement
reduced the contribution to one payment of $1.5 million and eliminated the language which
reduced the City's contribution by additional FAA grants. The contract terms for payment were
also amended to within 12 months from execution of the Amendment. The County executed the
Amendment on March 19, 2002, and plans to open bids for construction subsequent to March 19,
2003. Since the bid opening date is more than 12 months from the date of execution of the
Amendment, the date needs to be extended. Staff recommends an extension to October 31,2003.
Miscellaneous:
Item 8y. Adoption of Metropolitan Bakersfield Freeway Beautification Master Plan Desiqn
Guidelines. The Freeway Beautification report covers the four freeways in the metropolitan area.
The four phase implementation priorities are (1) Regular clean up and maintenance of existing
freeways; (2) Minimum landscape treatment for entire length of SR 99 and SR 58; (3) Enhanced
landscaping and public art along all freeways; and (4) Gateway Elements.
In June 2002, staff began the Qualification Based Selection process of selecting a design
consultant for this project. After review of the RFQ's, staff recommended the consulting agreement
be awarded to NUVIS Landscape Architecture of Costa Mesa. The Freeway Beautification
Committee consisting of representatives of the City, County, State and the public, met with the
Consultant from August 2002 to January 2003 to develop the Guidelines. Two Public Meetings
were held to review the project and get input on this project. Following adoption by the City
Council, this report will be presented to the Kern County Board of Supervisors for their adoption.
Item 8z. Appropriate $515,000 of Additional Operatinq Revenues to the Public Works Operatinq
Budqet within the Refuse Enterprise Fund for Unanticipated Operatinq Costs Resultinq from
Increased Activity. During the preparation of the FY 02/03 budget, expenditures for the refuse and
recycling operations were projected on previous year activity at an expected growth of 2%. This
estimate was conservatively Iow, based on economic forecasts following the September 11, 2001,
national disaster. Based on the activity for the first six months of FY 02/03, growth is occurring
more rapidly, requiring additional refuse and recycling operations. The resulting activity requires
additional appropriations of $515,000 to cover municipal and contract hauling operations, in
addition to Greenwaste recycling operations. These costs are offset by corresponding additional
estimated revenues of $515,000.
Item 8rid. 2003 Leqislative Platform. Current legislative concerns are captured in the City's
Legislative Platform which identifies the City's legislative priorities for the year. This allows the City
to focus its limited resources on areas of greatest concern and provides a basis for quick response
by City legislative advocates and departments to legislative issues that arise. The Legislative and
Litigation Committee met on March 10, 2003 to review the 2002 Platform and identified a change
to the second paragraph of the Quality of Life section to include the word "county" within the issues
of regional concern. The revised paragraph reads: "Support legislation which increases City
participation and representation in county, State and federal issues of regional concern."
HEARINGS
Item ga. Resolution Modifyinq the Decision of the Planninq Commission Approvinq Vestinq
Tentative Tract Map (TVM) 6137 and the Neqative Declaration, and Denyinq the Appeal by the
Sierra Club. In February of 2003, the Planning Commission adopted a resolution conditionally
approving the TVM, which is located between Alfred Harrell Highway and Masterston Street, north
of Paladino Drive. The Sierra Club filed an appeal citing cumulative, significant impacts to air
quality and traffic, and asked that the developer move houses away from the edge of the bluffs. At
HONORABLE MAYOR AND CITY COUNCIL
MARCH 21,2003
PAGE 4
a February 2003 Public Hearing before the Planning Commission, several speakers expressed
concerns, and requested that development provide setbacks from the edge of the bluffs and that
the City adopt a viewshed ordinance. Staff recommends adoption of the resolution modifying the
decision of the Planning Commission and denying the appeal.
Item 9b. Resolution Adoptinq Fees Pursuant to the Cost Recovery System. The City's review
process includes a thorough review of all fees every two years. The last review was performed for
calendar year 2002. However, due to the State budget crisis, staff again performed a through
review. The fees in the report are proposed to increase by the annual consumer price index of
1.3% or a nominal amount recommended by the department head, one fee is proposed to be
restructured and increased, and two new fees are proposed. At the February 26, 2002 Council
meeting, staff presented a cost recovery program workshop as an overview. Subsequently, City
staff has reviewed the proposed changes with the Building Industry to allow them time to meet and
receive input from their board.
DEFERRED BUSINESS
Item 11a. General Plan Amendment Reqardinq Masterson Street between Lake Minq Road and
Bella Drive as a Planned Arterial. The Public Hearing on this matter was closed on November 20,
2002, and the discussion by the City Council deferred to allow the applicant and staff to review
possible solutions to the design problems. The primary issue was construction costs and the need
for an arterial roadway through the area. Commissioners believed the roadway was necessary;
however, they felt the road should be constructed to collector standards due to construction cost.
The Commission's decision was appealed by the Public Works Department, who believes that
future development in this area of the northeast will require an arterial roadway. Staff recommends
adoption of the Resolution Making Findings, Approving the Negative Declaration and Disapproving
the Amendment to the Circulation Element.
Item1 lb. Application for Federal Grant Funds from the FAA for Airport Pavement Maintenance in
the amount of $176,000. The FAA has established entitlement grants to Airport facilities for non-
revenue generating projects and maintenance. The amount dedicated to the Bakersfield Municipal
Airport is $176,000. Staff recommends using the funds to rehabilitate the runway, taxiway and
apron. The City is required to provide matching funds in the amount of $17,600 (10%). Funds are
available in the General Aviation Fund. Accepting this grant will commit the City to keep the Airport
operational for a period of 20 years from the date of the grant per FAA grant assurances.
The City Council's stated policy has been to explore options to close the Airpark. However, staff's
efforts to convince the FAA to close it have been unsuccessful to this point. Repeated letters to
the FAA have resulted in clear rejection of our requests to close the facility for a variety of reasons.
The FAA's policy is to keep air facilities open, not close them, which makes eventual closure highly
unlikely. Furthermore, the Airpark has impending maintenance totaling $3.55 million for the next 20
years. Given these facts, staff recommends the City Council approve receipt of the grant funds this
year of $176,000, and approve a policy of accept future FAA funding to maintain the Airpark.
NEW BUSINESS
Item 12a. Curbside Rec¥clinq Pilot Proqram. Typical curbside recycling programs in California
cost between $120 and $180 per ton of recycled material, depending on local conditions. Such
programs generally use landfill fee savings to offset part of the program costs. In Bakersfield, this
is not possible under the flat fee system for landfills in Kern County.
In an effort to provide curbside recycling service for residents who expressed interest in a
voluntary, self-supporting program funded by user fees, the City conducted a one year pilot
HONORABLE MAYOR AND CITY COUNCIL
MARCH 21,2003
PAGE 5
program in ten percent of the City with the assistance of its local hauling contractor. An initial fee
of $5 per month was established to cover most of the cost, with the understanding that the
resulting participation level would drive the future cost of the program. To reduce the variable
participation so that operating costs could be accurately measured, subscribers were required to
commit to the full year of service. To prevent delinquencies, quarterly or annual payment was
required in advance. The City handled program administration and billing, while the hauling
contractor provided service and reports of operation. Approximately 600 out of the 6,000 pilot area
households subscribed to the program.
Based on the pilot program results, the hauling contractor has estimated a revised monthly fee of
$6.25 to cover the cost of their service for one year, provided there is a sufficient level of
participants. It may be necessary to revise the fee based on future experience or inflation. A
program length of five years is recommended to allow for amortization of equipment. The City's
Solid Waste Division estimates that the City can perform the same service in its collection area for
the same fee, provided there is a minimum of 2,500 subscribers. If the program is offered citywide,
the contractor and the City will conduct recycling in coordination with their respective refuse
collection routes. All billing would be handled by the City, and ail funds kept separate from regular
refuse collection funds, with no subsidy of the recycling program by regular refuse rates. The
billing cost of $1.00 per three month billing period used in the pilot program would be revised to
$1.25 to include sufficient program promotional efforts.
The pilot program is scheduled to end on March 30, 2003. For the program to be offered citywide,
time is needed to prepare plans and details for implementation. Therefore, staff recommends
temporarily extending the pilot program until June 30, 2003. For the three month extension period,
the City will bill the subscribers $20, which includes three months of the contractor's revised
monthly fee of $6.25 plus $1.25 to cover billing and administrative costs.
AT:AC:al
cc: Department Heads
City Clerk's Office
News Media File
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
IAGENDA SECTION: Workshop
ITEM: ~,c~,
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: February 24, 2003 CITY ATfORNEY.
CITY MANAGER
SUBJECT:
Metropolitan Bakersfield Freeway Beautification Master Plan Design Guidelines
RECOMMENDATION: Staff recommends acceptance of the report.
BACKGROUND: In June 2002, staff began the Qualification Based Selection process of selecting a
design consultant for this project. After review of RFQ's on July 1, 2002, the Selection Committee invited
three firms for interviews on July 17, 2002. After review of the firm's qualifications and fee proposals, staff
recommended the consulting agreement be awarded to NUVIS Landscape Architecture of Costa Mesa.
The Freeway Beautification Committee consisting of representatives of the City, County, State and public
met with the Consultant from August 2002 to January 2003 to develop the Metropolitan Bakersfield
Freeway Beautification Master Plan Design Guidelines. Two Public Meetings were held to review the
project with the public and to get the public's input on this project.
The Freeway Beautification report covers the four freeways in the metropolitan area. Study limits were SR
99 from one-half mile south of the Taft Hwy.(SR 119) to one-half mile north of Seventh Standard Road. SR
58 from SR 99 to one and one-half miles east of Weedpatch Hwy. (SR 184). SR 178 from M Street to
Morning Drive, and the Westside Parkway from Stockdale Hwy. at Heath Road to Mohawk Street.
The four phase implementation priorities are (1) regular clean up and maintenance of existing freeways;
(2) Minimum landscape treatment for entire length of SR 99 and SR 58; (3) Enhanced landscaping and
public art along all freeways; and (4) Gateway Elements.
Leslee Temple of NUVIS Landscape Architecture will present the project report to the Council.
Wgm PWEngr 2/24/2003 G:',GROUPDAT%ADMINRP%2003\03-26\Workshop FreewaY/Beautification Master Plan.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26,2003
AGENDA SECTION: Council Workshop
ITEM: 2-. b.
TO: Honorable Mayor and City Council APPROVED
FROM: Stan Ford, Director of Recreation and Parks DEPARTMENT HEAD
DATE: March 10, 2003 CITY ATFORNEY
CITY MANAGER . ./~-
SUBJECT:
Presentation by Paul Graham, Urban Forester, and Dana Karcher, Executive Director -
Tree Foundation of Kern, on the Value of City Trees
BACKGROUND:
Paul Graham, Urban Forester, and Dana Karcher of the Tree Foundation of Kern will make a presentation
about how trees can positively impact infrastructure, community .health, the community legacy, local
commerce, and local tax base.
Knowledge of these principals will promote informed discussion of sustainable urban forestry management
practices, grant funding opportunities, and ordinance revisions in relation to resource potential and
management goals.
March 13, 2003, 8:43AM
C:\BUF Doc's~003~Administ rative\Reports\TreeValues.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Closed Session
ITEM: .~,O..,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Bart J. Thiltgen, City Attorney
March 11,2003
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
Conference with Legal Counsel -- Existing Litigation
Closed session pursuant to subdivision (a) of Government Code section 54956.9.
Zachary David Faulconer v. City of Bakersfield, et al.;
Kern County Superior Court Case No. 245793-SPC
RECOMMENDATION:
BACKGROUND:
BJT:dll
March 11,2003, 2:39PM
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Closed Session
ITEM: ~, ~,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Bart J. Thiltgen, City Attorney
March 19, 2003
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER ~//~
Conference with Legal Counsel -- Anticipated Litigation
Significant exposure to litigation pursuant to subdivision (b)(3)(c) of Government Code
section 54956.9. Two (2) potential cases.
RECOMMENDATION:
BACKGROUND:
BJT:dI[
March 19, 2003, 10:29AM
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Presentations
ITEM: ~,~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
March 17, 2003
DEPARTMENT HEAD__~
CITY ATTORNEY
CITY MANAGER
Presentation by Mayor Hall of a Plaque and Certificates to Compton Junior High School
Students for the 2002 Highway 99 Car Show and Cruise Video, and presentation by Art
Carlock, Chairman, Highway 99 Committee, of a check to the Bakersfield Recreation and
Parks Department.
RECOMMENDATION:
BACKGROUND:
ndw
March 20, 2003, 9:31AM
S:WIAYOR~ADMIN\COMPTON JR HiGH RE VIDEO.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Presentations
TEM: ~. b
TO: Honorable Mayor and City Council
FROM: Mayor Harvey L. Hall DEPARTMENT HEAD
DATE: March 20, 2003 CITY ATrORNEY
CITY MANAGER /'~
SUBJECT: Presentation by Mayor Hall of a Proclamation to Maj. Ray Hopkins, Bakersfield Madne
Corps Reserve, proclaiming April 25, 2003, as "Peacetime Wartime Support Team Day".
RECOMMENDATION:
BACKGROUND:
ndw
March 20, 2003, 10:41AM
S:WIAYOR~ADMIN\COMPTON JR HIGH RE ViDEO.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Appointments
ITEM: '-/.CL,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela A. McCarthy, City Clerk
March 12, 2003
~ APPRO.~....__VED
DEPARTMENT HE,~'p~LM ~-~
CITY ATTORNEY ~
CITY MANAGER ~
One appointment to the Keep Bakersfield Beautiful Committee due to the expiration of
term of Kimberly Ceasar (Ward 3), term expired November 2002.
RECOMMENDATION:
Staff recommends Council determination.
BACKGROUND:
One appointment to the Keep Bakersfield Beautiful Committee due to the expiration of term of Kimberly
Ceasar, Ward 3. The news release for this recruitment was posted on November 1, 2002.
Applications to fill the expiring term have been received from the following individuals:
· Sherry L. Core
· David Preston Taylor
Keep Bakersfield Beautiful Committee was formed on June 28, 2000. The committee is comprised of
seven Council-appointed members who will take on the responsibility of decision making for the
beautification program. Terms of office run concurrent with the term of his or her nominating
Councilmember, however it is not necessary for a Councilmember to nominate a resident from his or her
ward.
The duties of the KBBC are to recommend policies and specific programs to the City Council which
promote the mission statement of the KBBC as reflected in its bylaws on file with the City Clerk. In
addition, the KBBC shall actively participate in the implementation of various programs and projects to
achieve the KBBC mission statement. The Committee Coordinator of the KBBC will be the liaison
between KBBC and the City Council and shall provide the Council, upon request, written reports on the
activities of the KBBC.
rg
March 12, 2003, 5:17PM
S:\Bds&Comm\KBBC~Admin March 2003,dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Appointments
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela A. McCarthy, City Clerk
March 12, 2003
/~APPROVED
DEPARTMENT HE~
CITY A'I-rORNEY /4~/[U~
ClTY MANAGER ~
Two appointments to the Historic Preservation Commission, due to the expiration
of terms of Timothy Scanlan 0Nard 4) and Scott Fieber (Ward 5), terms expire
March 30, 2003.
RECOMMENDATION:
Staff recommends Council determination.
BACKGROUND:
Two appointments to the Historic Preservation Commission due to the expiration of tern3s of Timothy
Scanlan (VVard 4) and Scott Fieber (Ward 5), whose terms will expire on March 30, 2003. The news
release for this recruitment was posted February 18, 2003. A declaration not wishing to seek
reappointment was received from Timothy Scanlan on March 4, 2003.
An application to fill the vacancy has been received from Scott Fieber.
The Historic Preservation Commission is an advisory body to the City Council. It is composed of nine (9)
members, nominated by Mayor/Councilmembers and confirmed by the full Council. Members must be
residents of the City of Bakersfield, but not a specific Ward, throughout their four-year term.
The Commission reviews applications for Cultural Resource designations and applications for Historic
Districts in addition to applications which may be referred by the Planning Commission, Board of Zoning
Adjustment or the City Council. The Commission presides and conducts public hearings on designation
applications and makes recommendations to the City Council.
Meetings are held on the third Tuesday of each month at 4:00 p.m. in the Kress Building Third Floor
Conference Room, 19th & K Streets, Bakersfield California.
March 14, 2003, 9:27AM
S:\Bds&Comm\HPC~DMIN March 2003.dot
IMEETING DATE:
ADMINISTRATIVE REPORT
March 26, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela McCarthy, City Clerk
March 14, 2003
APPROVED
DEPARTMENT HE~J
CITY ATTORNEY
CITY MANAGER
Approval of March 12, 2003 Council Meeting minutes.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
kt
March 14, 2003, 3:05PM
S:~Counci~3dmins~2003~lAR 26, 2003.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: March 7, 2003 CITY ATFORNEY
CITY MANAGER
SUBJECT:
Resolution adding territory, Area 1-34 (Olive, Old Farm 2) to the Consolidated Maintenance
District and confirming the assessments, approving the Public Works Director's Report and
authorizing collection of assessments by the Kern County Tax Collector. (Ward 4)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: On March 12, 2003 the Council adopted Resolution of Intention No. 1291 to add
territory, Area 1-34 (Olive, Old Farm 2), to the Consolidated Maintenance District as required by Section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the
maintenance of street landscaping for Tentative Tracts No. 6117 and 6118. Area 1-34 is generally
bounded by Snow Road on the north, Jewetta Avenue on the east, Reina Road on the south and a line
1/4 mile west of Old Farm Road on the west. This area will be under the streetscape zone of benefit and
will be assigned the appropriate tier level when street landscaping has been installed.
The addition of this territory to the Consolidated Maintenance District is not prohibited by Proposition 218.
The City of Bakersfield has received letters from the owner of the property described above which waive
the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the City to
expedite the maintenance district process, to satisfy the subdivision requirement. The owner also has
submitted Proposition 218 ballots indicating his consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit,
covenants have been drafted and will be supplied to the subdivider/developer to be recorded with the
subdivision maps. Copies of these covenants are attached for reference.
Lvd
February 28, 2003, 3:43PM
S:\PROJ ECTS\MAJN DISTV~,DMINRPT~MD/-34Est03.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Consent Calendar
ITEM: ~. d.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: March 12, 2003 CITY A'I-FORNEY
SUBJECT:
CITY MANAGER
Resolution authorizing the filing of an application with the Kern Council of Governments for
allocation of Transportation Development Act funds for Fiscal Year 2003-04 to be utilized
for the maintenance of the Bakersfield Amtrak Station during said fiscal year. (Ward 2)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: Transportation Development Act (3'DA) Funds are administered by the Kern Council of
Governments (Kern COG). The City currently receives TDA Article 3 Pedestrian Bikeway Funds. TDA
Article 4 Public Transportation funds have been used by Kern COG to address transit problems. Golden
Empire Transit and other transit service-oriented organizations have been receiving these local transit
funds to provide for the transportation needs within the City of Bakersfield. The City of Bakersfield is also
eligible for TDA Article 4 Public Transportation funds to offset maintenance costs for the Bakersfield
Amtrak Station.
As the owner of the Amtrak Station, the City is responsible for certain maintenance activities of the site.
These Article 4 Transportation Development Act funds can be used to pay for those maintenance
activities, This Resolution authorizes staff to submit an application for those funds.
March 7, 2003, 8:39AM
G:\GROUPDAT~ADMINRPT~.003\03-26',Amtrak TDA Funds Admin.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
TEM: <~. ~_..
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 6, 2003
DEPARTMENT HEAD /~PROVED
CITY ATTORNEY /~
CITY MANAGER ~
Assessment District No. 03-2, (Buena Vista Ranch/Belsera II/Montara II):
1. Resolution Accepting Petition and Determining to Undertake Special Assessment Proceedings.
2. Agreement with Orrick, Herrington & Sutcliffe, Bond Counsel, for legal services.
3. Agreement with Phillsbury Winthrop, LLP, Disclosure Counsel, for legal services.
4. Agreement with Wilson & Associates, for Assessment Engineering. 0Nard 4 & 5)
RECOMMENDATION: Staff recommends adoption of the Resolution and Agreements.
BACKGROUND: 1. Buena Vista Ranch: This subarea is located south of Harris Road, west of Mountain
Vista Drive, east of Buena Vista Road, north of Panama Lane and is planned for new residential development.
It is proposed that the improvements for this subarea will be constructed by the developer (Centex Homes),
with acquisition of the improvements upon completion. The improvements include construction of Buena Vista
Road and Panama Lane for the frontage of tentative Tracts 6104 and including curb, gutter, sidewalk, median
deposit, street lights, wall monuments and block wall improvements.
2. Belsera: This subarea is located south of Snow Road, west of Calloway Drive, east of Allen
Road, north of Reina Road and is planned for Residential development. It is proposed that the'improvements
for this subarea will be completed by the developer (Centex Homes), with acquisition of the improvements
upon completion. The improvements include construction of on-site public improvements for Tract 5831 Phase
3.
3. Montara: This subarea is located south of Snow Road, west of Calloway Drive, east of Allen
Road, north of Panama Lane and is proposed for new residential development. It is proposed that the
improvements for this subarea will be constructed by the developer (Centex Homes), with acquisition of the
improvements upon completion. The improvements include construction of on-site and off-site improvements
for Tract 5829 Phase 4 and including curbs, gutters, sidewalk, driveways and block walls.
The primary motive for combining the three subareas into a single assessment district is to reduce
the total costs of legal proceedings and bond financing, passing the savings on to the property
owners. It is intended to provide financing for all improvements in a single bond issue.
March 7, 2003, 8:18AM
G:\GROUPDAT~ADMINRPT~2003\03-26tAD03~2agremnt.dot
jas
ADMINISTRATIVE REPORT Page 2
Once the Resolution and A§reements are adopted, the next step is to prepare the resolution of
intention and for the assessment en§ineer to establish the boundary map.
3/7120038:18 AM
G:t GROUP DAT~,DMINR PT~2002\Feb 6~AD01-3agrmnt.wpd
ADMINISTRATIVE REPORT
IMEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 6, 2003
DEPARTMENT HEAD /~PROVED
CITY ATTORNEY~
CITY MANAGER
Assessment District No. 03-1, (Brighton Place/Silver Creek II/Seven Oaks Commercial):
1. Resolution Accepting Petition and Determining to Undertake Special Assessment Proceedings.
2. Agreement with Orrick, Herrington & Sutctiffe, Bond Counsel, for legal services.
3. Agreement with PhiIIsbury Winthrop, LLP, Disclosure Counsel, for legal services.
4. Agreement with Wilson & Associates, for Assessment Engineering. 0Nard 4, 5 & 6)
RECOMMENDATION: Staff recommends adoption of the Resolution and Agreements.
BACKGROUND: 1. Briqhton Place: This subarea is located south of the Kern River Freeway alignment, west
· of Calloway Drive, east of Allen Road, north of the Kern River and is planned for new residential developme.nt.
It is proposed that the improvements for this subarea will be constructed by the developer (Castle & Cooke
California, Inc.), with acquisition of the improvements upon completion. The improvements include construction
of the west side of Calloway Drive for frontage of tentative Tracts 6111 and 6127, and construct the westerly
half and median on Jewetta Avenue from and including the Rio Bravo Canal Bridge to Stockdale Hwy together
with 12" water line, curb, gutter, sidewalk, median curb, street lights and block wall improvements.
2. Silver Creek: This subarea is located south of Harris Road, west of Akers Road, east of
Reliance Drive, north of Panama Lane and is planned for multi-family development, it is proposed that the
improvements for this subarea will be completed by the developer (Castle & Cooke California, Inc.), with
acquisition of the improvements upon completion. The improvements include construction of Ashe Road along
the frontage of Tract No. 6166 and block wall.
3o Seven Oaks: This subarea is located south of Ming Avenue, west of Buena Vista Road, east
of Allen Road, north of White Lane and is proposed for office commercial development. It is proposed that the
improvements for this subarea will be constructed by the developer (Castle & Cooke California, Inc.), with
acquisition of the improvements upon completion. The improvements include construction of Stockdale
Highway consisting of one lane, right turn decel lane and plus a median cut for the frontage of the Seven Oaks
multi-family site and including curbs, gutters, sidewalk, pavement, street lights, traffic signal and median curb.
The primary motive for combining the three subareas into a single assessment district is to reduce
the total costs of legal proceedings and bond financing, passing the savings on to the property
owners. It is intended to provide financing for all improvements in a single bond issue.
March 7, 2003, 8:16AM
G:\GROUPDAT~ADMINRPT~2003\03-26~.AD03-1agremnt,dot
las
ADMINISTRATIVE REPORT Page 2
Once the Resolution and Agreements are adopted, the next step is to prepare the resolution of
intention and for the assessment engineer to establish the boundary map.
3/7/20038:16 AM
G:\GROU PDAT~,D MI N RPT~2002\Feb 6~AD01-3agrmnt.wpd
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
IAGENDA SECTION: Consent Calendar
ITEM: ~.,~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Alan Tandy, City Manager
March 12, 2003
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
Resolution Encouraging the League of California Cities, the National League of Cities,
and the National Conference of Mayors to Support Legislation Earmarked for General
High Speed Rail Funding with Particular Attention to the California Safe, Reliable High-
Speed Passenger Train Bond Act of the 21st Century and the Federal Young-Overstarr
High Speed Rail Bill, and Support Continuance of Administration within the California
High Speed Rail Authority
RECOMMENDATION:
Legislative and Litigation Committee recommends adoption of Resolution.
BACKGROUND:
At its meeting of March 10, 2003, the Legislative and Litigation Committee reviewed the draft resolution
encouraging support for high speed rail funding within California and at the Federal level. Identified
within the resolution is support for the November 2004 ballot proposition for $9.95 billion in general
obligation bonds for a high speed rail system and capital projects on passenger rail lines within
California. Also identified is the Rail Infrastructure Development and Expansion Act for the 21st
Century, commonly known as the Young-Overstarr High-Speed Rail Bill, which proposes bond funds of
$36 billion over a ten-year period to complete a U.S. railroad passenger transportation corridor. The
Committee also included within the resolution its support for the continuance of the independence of
administration of high speed rail funding and programming issues within the California High Speed Rail
Authority and opposition to the California Governor's proposal to place the Authority within the
Department of California Transportation..
The Legislative and Litigation Committee respectfully requests that Council adopt the resolution.
March 12, 2003, 11:19AM
P:\L&L~Admin Repods~ADM03-03-26-2-HighSpeedRailResolution.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Consent
ITEM: ~. h,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
March 10, 2003
APPR~/ED
DEPARTMENT HEA~/~ ./.~
CITY A'I-rORNEY,.~'
CITY MANAGER
A Resolution of Application proposing proceedings for annexation of uninhabited territory to
the City of Bakersfield property identified as Annexation No. 446 & 447 located along the
west side of Oswell Street, south of State Route 58 and located along the north side of
Snow Road, east and west of Calloway Drive. (Wards 1 & 4)
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
The resolution of application proposes proceedings for annexation of uninhabited territory,
identified as Annexation No. 446 and Annexation No. 447, to the City of Bakersfield. The
proposed annexations consist of 120 acres of uninhabited land located along the west side of
Oswell Street south of State Route 58 and approximately 80 acres located along the north side
of Snow Road east and west of Calloway Drive.
The property owner east of Oswell Street, east of Annexation No. 446 territory requested
annexation to the city. In order to avoid a future county island, staff is initiating this annexation.
The property is developed with the Kern County Sewer Treatment facility. LAFCO will hold a
public hearing for this annexation. The property owners north of Snow Road, east and west of
Calloway Drive have submitted a request to annex the land to the city in order to receive city
services.
MO:Pit
p:adrninVnar\3-26-446
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Consent
ITEM ~, i
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Building
March 10, 2003
CITY ATTORNEY ,/' // ,/
/
CITY MANAGER
A Resolution of the Council of the City of Bakersfield confirming the approval by the
Assistant to City Manager of the report of the Chief Code Enforcement Officer regarding
assessments of certain properties in the City of Bakersfield for which structures have been
demolished and authorize collection of the assessments by the Kern County Tax Collector.
(Ward 2)
RECOMMENDATION: Adopt the Resolution.
BACKGROUND: Assessment hearing was held on March 10, 2003, by the Assistant to City
Manager and all proposed charges were confirmed. The subject properties listed below were in
violation of the Uniform Code for the Abatement of Dangerous Buildings pursuant to Title 15 of the
Bakersfield Municipal Code. The property owners were notified and failed to commence the required
work as ordered by the Board of Building Appeals at a hearing on October 22, 2002. The subject
properties are listed as follows:
PROPERTY LOCATION
APN COST
Ward 2/Councilmember Benham
1. 1025 Baker Street
2. 1027 Baker Street
014-280-02
014-280-03
$ 8,335.00
$ 8,286.00
As permitted under Chapter 8.80 of the Bakersfield Municipal Code, the public nuisances listed above
were demolished under the direction of the Chief Code Enforcement Officer and the Board of Building
Appeals. The costs incurred by the City can be assessed against the property as provided for in
Chapter 8.80 of the Bakersfield Municipal Code. Property owners had been given notice of their dght
to appear at the hearing on this matter before the City Manager or his designee and to object to the
correctness of the costs incurred by the City to remove the public nuisance. The Assistant to City
Manager has approved the assessments associated with the above mentioned properties.
March 11, 2003, 4:16PM
P:\mar26b11 ,doc
ADMINISTRATIVE REPORT Page 2
The Council will need to confirm the approval of the Assistant to City Manager of the costs incurred by
the City for work per[ormed to remove the public nuisance and order that such costs be made a lien
against the property. This will be done by adoption of the attached resolution.
March 11, 2003, 10:17AM
P:\mar26bll .doc
ADMINISTRATIVE REPORT
IMEETING DATE: March 26, 2003
AGENDA SECTION: Consent
ITEM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Building
March 12, 2003
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
A Resolution of the Council of the City of Bakersfield authorizing submittal of a grant
application to secure a CEGP grant from the State of California, Department of Housing
and Community Development. (All Wards)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: Code enforcement received a Notice of Funding Availability from the State of
California, Department of Housing and Community Development Code Enforcement Grant Program
for capital expenditures related to housing, code maintenance or compliance. The total CEGP is
$4,750,000 which will be allotted to cities and counties which best meet the criteria. The maximum
grant amount is $300,000 and the minimum amount is $30,000. Because of the state budget crisis
this comes at a good time. We will be applying for the maximum amount. It is staffs belief that our
program meets the criteria for this grant. This grant will give code enforcement the tools to best serve
the citizens of Bakersfield. The grant application is due on April 4, 2003, and it is anticipated that
funding will be announced in May 2003.
M A P~.6 B 1 HRG
March 13, 2003, 2:37PM
P:\mar26granLdoc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
TEM: ~ ,,v,.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
March 11, 2003
APPROVED
DEPARTMENT HEAD ~
CITY ATTO R N Ey~.~/~-}~'z'''
CITY MANAGER ~
Resolution authorizing the Finance Director to dispense with usual bidding procedures and
to purchase Motorola Communications Console for the Police Radio Communications
Dispatch Center, not to exceed $300,000.
RECOMMENDATION: Staff recommends adoption of resolution.
BACKGROUND: The existing police radio communications dispatch console was purchased in 1985 and
is used 24 hours per day, 365 days per year, by Police 911 Telecommunicators. Police, Fire and Public
Works radio communications utilize this equipment for communication between the Police Dispatchers
and field units for over 200,000 transmissions per month.
The existing equipment needs to be replaced. Without the new equipment, communications system
interruptions are possible. Replacement of the eighteen-year-old equipment is needed to ensure
continued reliability of the Police Communications Center.
The Communications Division has been phasing in new FCC approved digital equipment for three years.
The new equipment will be compatible with the older analog technology as well as the new digital trunking
formats. The new Communications Consote technologies are proprietary For integrated compatibility
with the Kern County Sheriff's Office, the new systems must support the Motorola digital format.
March 17, 2003, 7:56AM
G:\GROUPDA'I'~ADMINRP'iA2003t03-26\Sole Source Corem Admin.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Consent Calendar
ITEM: ~, I.
TO: Honorable Mayor and City Council , _'~,~'OVED
FROM:
Donna L. Kunz, Economic Development Director DEPARTMENT HEAD [ ~.)/.,~--J
DATE: March 18, 2003 CITY A'I-i'ORNEY~"-"~-~
CITY ATTORNEY
SUBJECT:
A Resolution of the Council of the City of Bakersfield in Support of SB 465 amending the
Transit Village Development Planning Act of 1994, providing cities opportunity to attract
private capital for housing and other redevelopment around rail transit stations.
RECOMMENDATION: Staff recommends adoption of the resolution.
BACKGROUND:
State Senator Nell Soto has introduced SB 465, a bill that addresses the needs of cities with rail transit
stations or those planning to have such stations in the near future. This bill, which amends the Transit
Village Development Planning Act of 1994, is being sponsored by the Gateway Cities Council of
Governments. SB 465 assists cities in the attraction of private capital for housing and other
redevelopment around rail transit stations. Especially in areas that currently cannot compete for such
private investment often economically depressed areas with brown-fields or with other impediments.
SB495 is especially timely, as current redevelopment agencies are nearing the end of their legislated life.
Counties, school districts and other agencies will benefit from the new revenues generated from
successfully completed redevelopment projects. However, as these projects sunset, cities will be without
the tools and resources to meet the continuing needs that redevelopment agencies were intended to
address. Housing, traffic, mitigation, air quality, economic development and job-housing balance are
among the critical issues that cities currently face. In Bakersfield, our Downtown Redevelopment Project
Area is an example of this situation with between 9 to 16 years of life remaining. The future location of a
Downtown high speed rail system in the Downtown Redevelopment Project Area would be faced with
limited resources to encourage transit development.
SB465 would provide cities the needed options to address a wide variety of needs, without being forced to
take undue financial risks. Under AB1290, the shortening of the life of a redevelopment agency from 40 to
30 years, the re-establishment of the base year ten years into a 1290 redevelopment agency, and the
pass-through provisions have increased the financial risks of redevelopment to the agencies. SB 465
extends the life of a transit village redevelopment plan to 40 years.
SB 465 would not remove or weaken any of the previously enacted elements of redevelopment law.
There would be a couple of minor corrections to the current bill language (grammatical) and language to
clarify that an existing redevelopment project cannot be extended as an agency creates a new transit
village development project. Support of this resolution is requested immediately as this item will be heard
before the State Senate Local Government Committee on April 2, 2003.
S:~Admins\City Council\SB465TransitVillageBil1032603.doc
3/18/2003 10:20 AM
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
I ITEM: ~.
AGENDA SECTION: Consent Calendar
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: March 14, 2003 CITY A'n'ORNEY
CITY MANAGER
SUBJECT:
Re-plastering and related work at Silver Creek Park Pools (Ward 5):
Resolution stating that re-plastering the Silver Creek Pool and Wading Pool and related
work is necessary to preserve health and authorizing the Finance Director to dispense
with formal bidding and negotiate a contract based upon informal bidding procedures.
Authorize the Public Works Engineer to execute the contract with lowest qualified bidder
to complete this work not to exceed $100,000.
Transfer $100,000 from the Recreation and Parks General Fund Operating Budget to the
Capital Outlay Fund Capital Improvement budget and appropriate those funds for
re-plastering the Silver Creek Pools.
RECOMMENDATION: Staff recommends adoption of resolution, and approval of appropriation and
transfer.
BACKGROUND: The Silver Creek Pool and Wading Pool facilities are nearly 10 years old. A recent
inspection of the Silver Creek Pool revealed the severe need for re-plastering the pool surface. Water has
seeped through cracks in the wall causing rebar behind the pool plaster to rust through the wall, which staff
believes might constitute a Health Code violation. Staff also feels that an inspection by Kern County
Environmental Health could result in a citation, and perhaps closure of the pool. Pool inspections are
tentatively scheduled for May 2003. Given the poor condition of the pools, staff recommends the plastering
work begin immediately.
The re-plastering of the Silver Creek Pool and Wading Pool and related work needs to be accomplished
prior to scheduled pool opening for the summer swimming season on June 16, 2003. City forces do not
possess the requisite skill or equipment to perform re-plastering. However, City Recreation and Parks staff
will assist in completion of the project by draining the pools for the contractor, filling the pools when the re-
plastering is complete, balancing the pool's chemicals to appropriate levels, and brushing the plastered
surfaces twice a day until opening day. If approved, the project would quickly solve the plastering problem,
and would be completed prior to the summer swimming season.
The attached resolution authorizes the Finance Director to dispense with the formal bidding procedures and
negotiate a contract based on informal bidding procedures, and authorizes the Public Works Engineering
Department to execute a contract in an amount not to exceed $100,000.
March 18, 2003, 2:48PM
S:~AC~Admin Rpts\Replastering Silver Creek 03-26-03FinaLdoc
ADMINISTRATIVE REPORT
This work was not previously planned as a capital improvement. Funding for this work will come from
savings in the Temporary/Contract Labor account within the Recreation and Parks Department's operating
budget. Therefore, staff is requesting the Council approve a transfer of funds from the Recreation and
Parks Operating Budget to the Capital Outlay Fund Capital Improvement Budget to pay for the project.
March 18, 2003, 2:48PM
S:~AC~Admin Rpts\Replastering Silver Creek 03-26-03Final.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
(1)
(2)
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 5, 2003
Tract Maps and Improvement Agreements
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
~/~___P. PROVED
Final Map and Improvement Agreements with Harry A. Hardy for Tract 5762 Phase F
located north of Berkshire Road and west Wible Road. 0Nard 7)
Final Map and Improvement Agreement with COMMUNITIES AT WESTLAKE, LLC for
Tract 6077 Unit 10 located north of Olive Drive and west of CALLOWAY DRIVE. (Ward 4)
RECOMMENDATION: Staff Recommends approval of the maps and agreements.
BACKGROUND:
These Agreements are entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer,
storm drain, and landscaping on or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENT AGREEMENTS
ARE FILED IN THE CITY CLERK'S OFFICE
FOR REVIEW.
td
March 5. 2003, 2:18PM
G:\GROUPDATVADMINRPTA2003\03-26\MAP AND IMPROVEMENT AGR.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 3, 2003
DEPARTMENT HEAD ~ROVED
CITY ATrORNEY /~-'~-"--
CITY MANAGER
Amendment No. 1 ($300,000 increase for a total compensation of $925,500) to Agreement
No. 02-215 with Jim AIfter Cement Contractor for construction and repair of concrete work
for the Streets Division.
RECOMMENDATION: Staff recommends approval of amendment to agreement.
BACKGROUND: The annual contract amount is nearly exhausted due to an increase in concrete repairs
that were performed during the 2002 accelerated street resurfacing/reconstruction season and the
concrete work performed on the median island modification project.
The annual contract, Agreement No. 02-215, with Jim Alfter Cement Contractor expires June 30, 2003.
This amendment adds $300,000 to the total compensation amount, bringing the total contract amount to
$925,500.
Staff recommends increasing the annual contract to cover cost for pending concrete repair work and to
complete unfinished median island projects that are in progress. Staff estimates that the amount
requested is sufficient to cover cost for the remaining period of the annual concrete contract. No
additional appropriation of funding is required.
March 3, 2003, 1:25PM PW_Streets
G:\GROUPDAT~ADMINRPT~2003~03-26~Admin_Jim Alfter Contract.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
I ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
February 28, 2003
APPROVED
DEPARTMENT HEAD .~--~'./~.
CITY MANAGER
Agreement with MAXIMUS INC. to prepare citywide cost allocation plan and an indirect cost rate
proposal for the City, in accordance with federal overhead guidelines established by Office of
Management and Budget (OMB A-87).
RECOMMENDATION:
Staff recommends approval of agreement with MAXIMUS iNC. not to exceed $28,000.
BACKGROUND:
City staff desires to maximize cost reimbursement from federal and state funded programs. In order to recover
administrative overhead on projects such as the cross town freeway project, the funding agency (i.e. CALTRANS)
requires the City to have an Indirect Cost Rate Proposal (ICRP) in place and prepared in accordance with OMB A-87
guidelines. The City does not currently have such a plan in place, nor do we currently have the expertise to prepare
an ICRP.
The finance department prepared a Request for Proposals to develop a citywide cost allocation plan and prepare an
ICRP in accordance with OMB A-87 guidelines. The RFP requires the consultant to train City staff so that we can
perpetuate the work in future years, without requiring further outside assistance. On January 10, 2003, the RFP was
sent to six firms that advertised as specialists in this type of work. Three proposals were received by the February
21, 2003 deadline and have been reviewed by City staff. The three firms that submitted proposals are:
Name of Firm
Proposed
Cost of Service
MAXiMUS INC. - Irvine, CA
$28,000
CBIZ of Orange County - Irvine, CA
$29,920
PRM Group - Roseviile, CA
$41,100
Staff is recommending that the City enter into an agreement with MAXIMUS INC. to complete this project. The firm
is well qualified and experienced in this type of work. MAXIMUS has also prepared S890 claims for the City and has
prepared the City's State Controllers Reports for the past few years, so they are familiar with the City's departmental
structure and accounting system.
February 27, 2003, 4:52PM
S:\KimO~Forms & Lables~AOMIN--.cost allocation plan.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
TEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 13, 2003
DEPARTMENT HEAD AE.~~____.~OVED
CITY ATTORNEY _
CITY MANAGER
Construction and Maintenance Agreement with the Burlington Northern and Santa Fe
Railroad for the Mohawk Street Separation of Grade.
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: At the City Council meeting of February 26, 2003, a joint agencies agreement with the
Separation of Grade District and the County of Kern was approved for the Separation of Grade project at
the Mohawk Street crossing of the Burlington Northern and Santa Fe Railroad. A resolution authorizing
filing of an application to the Public Utilities Commission (PUC) for the project was also approved at that
meeting.
Another critical agreement necessary for the PUC application, is the Construction and Maintenance (C&M)
Agreement with the railroad company. This agreement outlines the responsibilities of both the railroad
company and the City with regards to construction and the on-going maintenance of the bridge structure.
The City has previously entered into C&M agreements for all past grade separation projects. This
agreement will be included as part of the PUC application which must be submitted by March 31, 2003.
March 13, 2003, 12:06PM
G:\GROUPDAT~ADMINRPT~2003\03-26\Mohawk Grade Separatio~ C&M Adminl.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Consent Calendar
ITEM: <~. r'.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 19, 2003
f OVED
DEPARTMENT HEAD ~.
CITY ATTORNEY j~n..~
CITY MANAGER ~
Bakersfield Ice Center (Ward 2):
Contract Change Order No. 1 to Agreement No. 03-018 with S.C. Anderson Inc. for a
credit of $74,686 (for a revised total contract amount of $5,415,314.00) for the
Bakersfield Ice Center Project.
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: Affer the award of the contract for the Ice Center, it was discovered that existing
bleachers, not currently in use, in the Centennial Garden may be able to be utilized for the Ice Center. As
such, the planned bleacher system is no longer needed. The Contractor has agreed to credit the City
$74,686.00 to delete the bleacher system from the contract.
Staff is currently working on other cost saving alternatives for the Ice Center Project. Once these are
identified, each will be brought back to the Council for approval.
March 19, 2003
G:\GROUPDAT~ADMINRPT~2003~03-26\Bakerfield Ice Center CCO I doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDAiTEM: ~SECTION:.s Consent Calendar
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: March 12, 2003 CITY ATTORNEY
CITY MANAGER
SUBJECT:
Contract Change Order No. 2 to Agreement No. 02-069 with Bowman Asphalt in the
amount of $49,767.89 (for a revised total contract amount of $858,926.18) for the
Southwest Kern River Bike Path Extension Project. 0Nard 4).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: This project provides for the construction and extension of the Bike Path along the Kern
River from west of Buena Vista Road to Enos Lane.
During the planning phase of this project, an area was identified on the construction site to contain Class II
Aggregate Base that could be reused in the project. During construction, it was discovered that the actual
amount of salvageable Class II Aggregate Base was much less than anticipated. As such, the contractor
must import 2,408 additional cubic yards of Aggregate Base to complete the project. The contractor has
agreed to import and place this additional Aggregate Base at the contract price for Class II Aggregate
Base - Import. The contractor has also agreed to credit the contract for Class II Aggregate Base -
Salvage by 3,128 cubic yards.
During the course of constructing the bike path, other contract items have been identified which need
adjustment. These adjustments are necessary to properly construct the project within both the City of
Bakersfield and State standards. These increases and decreases in contract quantities are reflected in
Contract Change Order No. 2. The net cost of this change order is $49,767.89.
G:\GROUPDAT~ADMINRPT'~2003\03-26\SW Kern River Bike Path CCO 2.doc
ADMINISTRATIVE REPORT
IME~.¥iNG DATE: March 26,2003
AGENDA SECTION: Consent Calendar
,TEM:
TO:
FROM:
DATE:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 12, 2002
DEPARTMENT HEAD.
CITY A'rrORNEY
CITY MANAGER
SUBJECT: Demolition of Improvements for the Aquatic & Ice Center (Ward 2):
1. Contract Change Order No. 1 to Agreement No. 02-344 with Gilliam & Sons Inc. for a cost
of $18,597.38 (for a revised total contract amount of $77,076.38 ) for the Demolition of
the Aquatic & Ice Center area.
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: After the award of the Demolition Project, it was discovered that several existing
facilities, not defined in the contract, needed to be removed in order to facilitate the construction of the
Bakersfield Aquatic & Ice Center. The facilities that need to be removed are defined in Contract Change
Order Number 1. The Contractor has agreed to remove these facilities for the lump sum price of
$18,597.38.
March 13, 2003, 2:01 PM
G:\GROUPDAT~ADMINRPT~2003\03-26~Aquatic & Ice Orr. CCO. No.1 .doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
March 14, 2003
APPROVED
ATTOR. /'
CITY MANAGER
Amendment No. 2 to Agreement 00-240 with the County of Kern extending the time
for the County to receive a $1.5 million City contribution for a new terminal at
Meadows Field Airport.
RECOMMENDATION:
Staff recommends the City Council approve the contract amendment.
BACKGROUND:
On September 11, 2000 the City Council approved Agreement No. 00-240 for the City to contribute
$500,000 for five years from jail booking fee state reimbursements. This amount was to be reduced
by any additional FAA grants awarded to the County for the project.
On October 24, 2001 Amendment No. 1 to the agreement reduced the City's contribution from $2.5
million over five years to a single $1.5 million contribution. The paragraph reducing the City's
contribution due to additional FAA grants was eliminated. The single payment is to be made after
the contract for terminal construction is awarded. The contract term for payment was amended to
within twelve (12) months from execution of the contract amendment. The County executed the
amendment on March 19, 2002.
The County plans to open bids for the new terminal subsequent to March 19, 2003. Since the bid
opening date is more than twelve (12) months from the date of execution of Amendment No. 1, the
date needs to be extended.
Raymond Bishop, Kern County Airports Director has requested the date be extended. Staff
suggests an extension to October 31, 2003
kgearhar 3/14/2003
S:\KimG\Forms & LablesV~,dmin-Agrmnt00240Extension,doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Consent Calendar
ITEM: ~. ~,' ·
TO: Honorable Mayor and City Council APP. J~J~VED
FROM: Donna L. Kunz~ Economic Development Director DEPARTMENT HEAD
DATE: March 14~ 2003 CITY ATTORNEY
CITY MANAGER
SUBJECT:
Agreement between the Moore, lacafano, Goltsman, Inc., a California corporation and the
City of Bakersfield for development of the Baker Street Corridor Economic Development
Strategy, not to exceed $132,165. (VVard 2)
RECOMMENDATION:
Staff recommends approval and authorization to execute all necessary documents.
BACKGROUND:
The City of Bakersfield has been awarded a $143,600 planning grant to identify opportunities for
revitalization and economic development in the Old Town Kern/Baker Street Corridor. Funding for the
project comes from the California Pollution Control Financing Authority for its Sustainable Communities
Grant and Loan Program. The grant monies are to be used to hire a qualified consultant to perform
planning and economic development services to perform demographic and marketing assessment and
analysis; a community visioning charrette; and to develop an economic development strategic action plan.
On January 22, 2003 staff issued a Request for Proposals for the Baker Street Corridor Economic
Development Strategy and eight proposals were received. Throughout the selection process, it was staff's
priority to select the most qualified individuals to perform these services. Based on the results of
evaluating the firms' qualifications and proposals, the City invited the firms of Moore, lacofano, Goltsman,
Inc. (MIG), Quad Knopf, RBF Consulting-Urban Design Studio, and The Natelson Company, Inc. for final
interviews on this project.
The Selection Committee, comprised of Jerry Randall, CPA, President Association of Old Town Kern
(AOK); Danny Ordiz, Architect; and Economic Development staff; conducted the interviews on March 5,
2003. Based on the results of evaluating each firms' qualifications, written proposals, interview
presentations, and fee proposals, the Selection Committee unanimously recommends the firm of Moore,
lacofano, Goltsman, Inc. (MIG) for this project. MIG intends to use Applied Development Economics as a
sub-consultant for economic development services.
The proposed scope of service includes four phases: · Phase 1: Assessment and Analysis of Economic & Community Problems and Opportunities
· Phase 2: Community Education, Outreach, and Participation
· Phase 3: Economic Development Strategy Action Plan
Phase 4: Evaluation
S:~Admins\City Council\Mooretca doc
3/14/2003 10:13 AM
ADMINISTRATIVE REPORT Page 2
Total compensation for all work, services or 3roducts called for under this agreement is not to exceed
$132,165.
The goal of Baker Street Corridor Economi Development Strategy is to identify opportunities for
revitalization and economic development, engage the community and stakeholders in the visioning and
planning process, identify commercial uses that reflect the needs of the changing demographics, improve
the pedestrian aspects of the corridor, and increase the housing stock within the neighborhood to support
retail demand. The strategy will focus on the desire to create a sense of place that is inviting, engaging
and safe, where people work in close proximity to where they live. Under this contract, a detailed strategy
will be developed, and the community will be engaged in a productive visioning process. This process,
combined with an analysis of the corridor building inventory and market opportunities, will result in an
action plan designed to facilitate the successful development of Baker Street as the key commercial
corridor in the Old Town Kern area.
S:~Admins~City Council\Moorelca.doc
3/14/200310:13 AM
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~,v,/.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
March 5, 2003
CITY MANAGER , ,/~L~..
SUBJECT: Accept bid from Master Body Sales and Service, Incorporated, $43,142.39, for one
replacement fire pumper body and skid unit.
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Invitations to bid were sent to thirteen (13) vendors. Three (3) bids were received, as
follows:
Master Body Sales & Service, Incorporated
9824 Atlantic Avenue
South Gate, CA 90280
in the amount of
$43,142.39
Pierce Manufacturing, Incorporated
2020 South Baker Avenue
Ontario, CA 91761
in the amount of
$59,028.99
American LaFrance
1049A South Vineyard
Ontario, CA 91761
in the amount of
$63,161.72
Purchasing Division
DW:ijm
P:~ADMtN~2003 ADMIN\C03 0326 B_Body & Skid Unit for Fire Pumper. doc
March 5, 2003, 4:52PM
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~. -~.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
March 5, 2003
APPROVEO
DEPARTMENT HEAD,~~
CITY MANAGER ~
SUBJECT:
Accept bid to award annual contract to Pavement Recycling Systems, Incorporated, not to
exceed $400,000.00, for cold planing for the Streets division.
RECOMMENDATION: Staff recommends acceptance of bid and award of contract.
BACKGROUND: This contract is used primarily by the Streets division to prepare neighborhood streets
for paving. The unit prices for three (3) bidders were compared to determine the Iow bidder, Pavement
Recycling Systems, Incorporated.
Purchasing Division
DW:ljm
P:~ADMIN~003 ADMIN\C03_0326_A_AC Cold Planing.doc
March 6, 2003, 2:06PM
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: February 24, 2003 CITY ATTORNEY
CITY MANAGER
SUBJECT:
Adoption of Metropolitan Bakersfield Freeway Beautification Master Plan Design Guidelines
RECOMMENDATION: Staff recommends adoption of Metropolitan Bakersfield Freeway Beautification
Master Plan Design Guidelines.
BACKGROUND: In June 2002, staff began the Qualification Based Selection process of selecting a
design consultant for this project. After review of RFQ's on July I 2002 the Selection Committee invited
three f rms for nterviews on July 17, 2002. After review of the firm's qualifications and fee proposals, staff
recommended the consulting agreement be awarded to NUVIS Landscape Architecture of Costa Mesa.
The Freeway Beautification Committee consisting of representatives of the City, County, State and public
met with the Consultant from August 2002 to January 2003 to develop the Metropolitan Bakersfield
Freeway Beautification Master Plan Design Guidelines. Two Public Meetings were held to review the
project with the public and to get the public's input on this project.
The Freeway Beautification report covers the four freeways in the metropolitan area. Study limits were SR
99 from one-half mile south of the Taft Hwy.(SR 119) to one-half mile north of Seventh Standard Road. SR
58 from SR 99 to one and one-half miles east of Weedpatch Hwy. (SR 184). SR 178 from M Street to
Morning Drive, and the Westside Parkway from Stockdale Hwy. at Heath Road to Mohawk Street.
The four phase implementation priorities are (1) regular clean up and maintenance of existing freeways;
(2) Minimum landscape treatment for entire length of SR 99 and SR 58; (3) Enhanced landscaping and
public art along all freeways; and (4) Gateway Elements.
Following adoption by the City Council, this report will be presented to the Kern County Board of
Supervisors for their adoption of the Metropolitan Bakersfield Freeway Beautification Master Plan Design
Guidelines.
Back-up available at City Clerk's 3ffice.
Wgm PWEngr 2/24/2003 G:\GROUPDAT~,DMINRPT~2003\03-26\Consent Calendar Freeway Beautification Master Plan.dot
MEETING DATE: March 26, 2003
ADMINISTRATIVE REPORT
AGENDA SECTION: Consent Calendar
ITEM: ~,'Z_.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 18, 2003
DEPARTMENT HEAD ~.OVED
Appropriate $515,000 of additional operating revenues to the Public Works Department's
Operating budget within the Refuse Enterprise Fund for unanticipated operating costs
resulting from increased activity.
RECOMMENDATION: Staff recommends approval of appropriation.
BACKGROUND: During the preparation of the FY 02/03 budget, expenditures for the refuse and
recycling operations were projected on previous year activity and an expected growth of 2%. This
estimate was conservatively Iow, based on economic forecasts following the September 11, 2001, national
disaster. Based on the demand for service in the first six months of FY 02/03, growth is occurring more
rapidly, requiring additional refuse and recycling operations. The resulting activity requires additional
appropriations of $515,000 to cover municipal and contract hauling operations, in addition to greenwaste
recycling operations. These costs are offset by corresponding additional estimated revenues of
approximately $315,000 for hauling services and $200,000 for the County's share of greenwaste recycling,
for a total of $515,000.
March 18, 2003, 5:10PM
G:\GROUPDAT~DMINRPT'~2003~3-26~Appropriate Refuse Fund Balance for Overexpenditures.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent
ITEM: <~.o._. o~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Carroll Hayden, Human Resources Manager
March 13, 2003 CITY ATTORNEY
CITY MANAGER
APPROVED
Police Department's employee request to extend medical leave without pay beyond one
hundred-eighty days, pursuant to Municipal Code Section 2.84.560 - Sick Leave Depletion
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
An employee in the Police Department has been on sick leave without pay since September 28, 2002.
The employee's physician has recommended the employee continue to be absent from work until July 7,
2003. As the employee's leave without pay will expire on 3/28/03 unless Council approves an extension,
the employee is requesting an extension and staff recommends approval.
ch
March 13, 2003, 11:35AM
S:~ADMINRPT~Burnett LOA.dot
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
I ITEM: <~. b~),
AGENDA SECTION: Consent Calendar
TO:
FROM:
DATE:
SUBJECT:
HonorabJe Mayor and City Council
Raul Rojas, Public Works Director
March 18, 2003
DEPARTMENTHEAD ~OVED
ClTYA.TI'ORNEY
ClTY MANAGER
Appropriations for Various Traffic Signal Pr~ects (Wards 2, 4):
Appropriate $98,000 Developer Contributions and $37,000 Additional Traffic Impact
Fee Revenue to the Capital Improvement Budget within the Transportation
Development Fund for the Traffic Signal at Buena Vista Road and Deer Peak Drive.
Appropriate $135,000 Additional Traffic Impact Fee Revenue to the Capital
Improvement Budget within the Transportation Development Fund for the Traffic
Signal at Hageman Road and Patton Way.
Appropriate $40,000 Additional Traffic Impact Fee Revenue to the Capital
Improvement Budget within the Transportation Development Fund to Purchase
Equipment for the Traffic Signal Modification Project at Mohawk Road and Truxtun
Avenue.
RECOMMENDATION: Staff recommends approval of appropriations.
BACKGROUND: This administrative report requests that funding be approved for 3 traffic signal projects.
The project at Buena Vista Road and Deer Peak Drive consists of installing a traffic signal, lighting, and
pre-emption system to control traffic into and out of Fire Station No. 15 and the Westside Police
Substation. As required by Agreement 89-51, Castle and Cooke is obligated to pay for a portion of this
traffic signal.
The project on Hageman Road and Patton Way consists of installing a traffic signal, lighting, and pre-
emption system at this location.
The project at Mohawk Street and Truxtun Avenue is a modification to the existing signal to accommodate
the extension of Mohawk Street and the temporary parking lot to be installed north of Truxtun Avenue.
March 18, 2003, 3:11PM
G:\GROUPDAT~ADMINRPT~2003\03-26\Traffic Signal Appropriations.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Consent Calendar
TEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: March 13, 2003 CITY ATTORNEY
CITY MANAGER
SUBJECT:
Appropriate $125,000 additional Traffic Impact Fee Revenue to the Capital Improvement
Budget within the Transportation Development Fund for acquisition of right of way for
widening of Rosedale Highway between State Route 99 and Gibson Street 0Nard 4).
RECOMMENDATION: Staff recommends approval of appropriation.
BACKGROUND: Additional right of way is required to widen Rosedale Highway between State Route 99
and Gibson Street, a project that has been partially budgeted through the Capital Improvement Program.
Two parcels have been acquired to date, and one of the parcels has an operating gas station/mini-mart
located on it. As part of the cost of the right of way, the City must pay the operator of the gas station/mini-
mart for the relocation of some fuel dispensers as well as for some loss of business that will occur while
the widening project and dispenser relocations are under construction. The appropriated funds combined
with existing budgeted funding will be used to pay for these relocation damages.
March 131 2003, 3:48PM
Document2
MEETING DATE:
ADMINISTRATIVE REPORT
March 26, 2003 I AGENDA SECTION: Hearings
I
ITEM: ~'.o...
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
March 18, 2003
~.,,~;~ROV ED
A OR.E?'
CITY MANAGER
Resolution Modifying the Decision of the Planning Commission Approving Vesting
Tentative Tract Map 6137 and the Negative Declaration, and Denying the Appeal by the
Sierra Club. (Ward 3)
RECOMMENDATION:
Staff recommends adopting resolution modifying the Planning Commission's decision approving
the Negative Declaration and Vesting Tentative Tract Map 6137 and denying the appeal.
BACKGROUND:
On February 6, 2003, the Planning Commission adopted Resolution No. 33-03, conditionally
approving Vesting Tentative Tract Map 6137 proposed by Mclntosh and Associates, the
applicant representing Thomas and Lisa Carosella, and White and H Partners. VTM 6137 is
located between Alfred Harrell Highway and Masterson Street (extended), north of Paladino
Drive (extended). Gordon I. Nipp, of the Sierra Club filed an appeal to the Planning
Commission's approval of VTM 6137 citing cumulative impacts to air quality and traffic are
significant, and asking the developer to move houses away from the edge of the bluffs.
During the February 6, 2003 public hearing before the Planning Commission, several speakers
expressed concerns related to cumulative impacts to air quality and increased traffic. Speakers
also requested that development provide setbacks from the edge of the bluffs and suggested
the City adopt a viewshed ordinance.
VTM 6137 consists of 316 lots for purposes of single family development, and 29 non-buildable
lots, zoned R-I (One Family Dwelling) and R-1HD (One Family Dwelling- Hillside Development)
on 343.13 acres including a request for alternate lot and street design.
The proposed subdivision includes two multi-purpose trail alignments (Condition No. 27): a
north/south trail and an east/west trail. The trails would be between Masterson St. and Alfred
Harrell Highway and connect to the adopted Specific Trails Plan to the east. A 10-acre park site
and a 1-acre staging area are also provided (Condition No. 28).
ADMINISTRATIVE REPORT Page 2
In response to comments regarding air quality, the applicant submitted an Air Quality Impact
Study, prepared by WZI, Inc. The Study recommends mitigation measures to reduced impacts
associated with construction activities, fugitive dust emissions, and mobile source emissions.
Incorporation of these mitigation measures, shown as Condition Nos. 31 through 38 of Exhibit
"A," into the project would reduce impacts to air quality to less than significant levels. The
developer has agreed to the mitigation measures. The study also determined cumulative air
quality impacts to be less than significant. Staff is recommending that City Council modify the
Planning Commission decision by approving and adopting these air quality mitigation measures
as conditions of the tract.
The appellant is concerned that cumulative traffic impacts have not been addressed. If all
tentative tracts in the Highway 178 area, east of Highway 184 were built out today under
present day conditions, Highway 178, as currently improved, would exceed acceptable levels of
congestion. However, the tracts are not fully built out. Build out occurs over a number of years.
The Public Works Department is of the opinion that each tract pays its proportional share
through the Transportation Impact Fee program for funding the widening of Highway 178. The
widening of Highway 178, near Highway 184 will be scheduled in a timely manner to meet the
future growth needs. The Public Works Department is proposing advance planning in the
upcoming 2003-04 fiscal year budget as a first step toward construction of Highway 178 as a
freeway on the adopted Specific Plan Line. This would include Project Study Reports on the
interchanges at Masterson, Vineland and Alfred Harrell Highway.
Pursuant to Subdivision Map Act Section 66474.2, in determining whether to approve or
disapprove the map, a local agency may only apply the ordinances, policies, and standards in
effect on November 26, 2002 on VTM 6137. The City has not adopted a viewshed ordinance,
and therefore may not require the developer to adhere to a viewshed ordinance. The
relationship of homes to steep slopes is regulated by the Building Code.
Conclusion.
Based on the above information, staff recommends the Council modify the Planning
Commission's decision and approve the additional conditions and all mitigation measures,
which have been agreed to by the applicant, adopt the Negative Declaration, and deny the
appeal.
JE
AdminV'nar~3-26-6137
MEETING DATE:
ADMINISTRATIVE REPORT
March 26, 2003 I AGENDA SECTION: Hearings
ITEM: c~, b.
TO: Honorable Mayor and City Council APP_~OVED
FROM: John W. Stinson, Assistant City Manager DEPARTMENT HEAD
DATE: March 17, 2003 CITY ATTORNEY ~
CITY MANAGER ~?'~j
SUBJECT:
Resolution Adopting Fees Pursuant to the Cost Recovery Program.
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND:
State law requires new fees and charges, as well as increases in existing fees and charges, be adopted
by ordinance or resolution following a public hearing. The Cites procedure is provided for in Chapter 3.70
of the Bakersfield Municipal Code.
The City's biennial review process includes a thorough review of all fees every two years to check
assumptions for labor costs, materials usage, etc. Staff last performed a thorough review of all fees for
calendar year 2002. Due to the state budget crisis and its effects on the City's current and future financial
status, staff again performed a thorough review of all fees. The fees in this report are proposed to increase
by the annual consumer price index of 1.3% or a nominal amount recommended by the department head,
one fee is proposed to be restructured and increased and two new fees are proposed. The rate increases
generally are consistent with inflation. In cases where that does not apply an explanation or justification is
provided.
At the February 26, 2003 Council meeting staff presented a cost recovery program workshop to provide an
overview of the process. Subsequently, City staff has reviewed the proposed changes with the Building
Industry representatives and rescheduled the public hearing from March 12, 2003 until March 26, 2003 at
the request of the Building Industry to allow them time to meet and receive input from their board.
Listed below is a brief summary of the more noteworthy changes proposed. City staff is recommending the
proposed changes to the Master Fee Schedule as presented on Exhibit "B" be adopted by resolution.
2003 Cost Recovery Proqram Update
Exhibit "A" Proposed Master Fee Schedule For 2003 - Phase I: The attached schedule is a
comprehensive list of all fees authorized under the cost recovery program.
Exhibit "B" Proposed Master Fee Schedule For 2003 Phase I - Proposed Changes Only: The
attached schedule is a complete list of those services that staff is proposing to increase by the consumer
price index or a moderate amount recommended by the department head.
ADMINISTRATIVE REPORT Page 2
NEW FEES:
MISCELLANEOUS FEES
F- 98 City Council Chamber Rental $ 300
The City often receives requests from governmental agencies and local community groups to utilize the city
council chambers. Currentlythere is no authorization for staff to recover the cost of providing the facilityto the
public, however it is a normal practice for agencies such as the County of Kern to charge a fee for the use of
the Supervisor's chambers for public meetings. The use of the council chambers requires extra heating and
air-conditioning and personnel, providing lights inside and outside, restreom cleaning and extra custodial
service and outside doors need to remain open and closed after the meeting. A new fee is proposed to be
charged to outside agencies (state, etc.) to recover the cost for the use of the council chamber.
E- 85 City Youth Programs and Activities
- Pee Wee Sports
$ 2O
A new fee is proposed to recover the cost of the year round program which began in September 2002. Pee
Wee sports is a program for youth ages 4 to 6. The program includes soccer, basketball, track and T-ball.
RESTRUCTURED OR INCREASED COST FEES:
B-28 SITE PLAN REVIEW
Proposed Minimum Fee $ 200
Proposed Maximum Fee $ 2,500
The current minimum fee is $103 and the maximum fee is $1,539. For the past several years the revenues
derived from this service has not covered costs. The process has become more complex with the introduction
of monthly hearings which require a staff report and preparation of a CEQA document. Additional review is
required for compliance with ordinance, fire safety, traffic requirements and public review.
The Site Plan Review fee is calculated by multiplying the proposed project's valuation by a factor of 0.001668.
The current fee is set at a minimum fee of $103 on projects valued at $61,751 or less and a maximum fee of
$1,539 on projects valued at $922,662 or higher. If a public hearing is required, an additional $334 is
required to cover the costs of the notices and legal advertising.
Staff is proposing to increase the minimum fee to $200 and the maximum to $2,500. Projects valued at
$119,904 or less would pay $200 and projects valued at $1,498,801 or more would pay $2,500. In FY
2001/02, 30% of the site plan reviews were valued at $922,662 or higher for revenues of $30,780. Forty
percent were valued at $922,662 or higher in FY 2000/01.
Recreation/Cultural fees shall become effective September 1,2003. Development Services fees require a
sixty (60) day waiting period and shalt become effective on June 1, 2003. All other fees shall become
effective beginning April 1,2003.
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: Deferred
ITEM: ~,~,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
March 10, 2003
.,//~.¢['P P ROVE D
DEPARTM ENT/READC. f¢~
/ --
CI~ MANAGER
General Plan Amendment 02-0623 0Nard 3)
Mclntosh & Associates is requesting an amendment to the Circulation Element of the
Metropolitan Bakersfield 2010 General Plan deleting that segment of Masterson Street
between Lake Ming Road and Bella Drive in northeast Bakersfield from the Circulation
Element as a planned arterial. Appeal by the City of Bakersfield Public Works Department.
RECOMMENDATION:
Staff recommends adoption of the resolution, adopting the Negative Declaration and disapproving
the amendment to the Circulation Element to delete Masterson Street between Lake Ming Road
and Bella Drive as an arterial.
BACKGROUND:
The public hearing on this matter was closed on November 20, 2002 and the discussion by the City
Council deferred to allow the applicant and staff to review possible solutions to the design
problems. Staff has met with the applicant to discuss retention of Masterson as an arterial with
various design alternatives.
The arterial segment proposed for deletion should be maintained and constructed as shown on the
adopted Circulation Element. This arterial is a necessary component of the Circulation system and
terrain does not preclude its construction. It is one of three designated arterials which will serve
future development in the northeast. Presently, north of State Route-178 and between Alfred
Harrell Highway and Fairfax Road, a distance of approximately four miles, the Circulation Element
shows three designated arterials connecting State Route-178 and Alfred Harrell Highway. The
three arterials are: Fairfax Road, Morning Drive, and Masterson Street. Deletion of Masterson
Street as an arterial or deletion of any of the above three arterials would impact the expected
development of the northeast.
A traffic study was required for this proposal. The study proposed that with the elimination of
Masterson Street, the future full build out traffic which would utilize Masterson Street would not
result in any decreased "level of service" on Alfred Harrell Highway and Morning Drive. But, the
traffic study did not address vehicular ingress/egress from the area to be served by Masterson
ADMINISTRATIVE REPORT
Page 2
Street to either State Route-178, Alfred Harrell Highway, Paladino Drive, etc. Nor did the study
analyze emergency and secondary access requirements and traffic safety issues which will have to
be addressed by the applicant prior to any development nor did it evaluate the service needs of
commercial development in the area.
The City Council conducted a public hearing on this Circulation Element Amendment on November
20, 2002. This item was continued by the Council until the hearing of December 11, 2002 in order
for the applicant and staff work out procedural requirements for modification of standards for
Masterson Street.
At the Council meeting of December 11, 2002, the hearing was closed and council deliberation was
continued until January 15, 2003. The continuation request was made by Mclntosh & Associates
on behalf of White & H Partners. Applicant and staff have met but there are additional design and
financial details which had to be worked out in order for a better understanding of the situation.
This matter was again continued from January 15, 2003 to January 29, 2003.
The Planning Commission conducted public hearing(s) on this General Plan Amendment and
recommended City Council disapproval of the applicant's request and recommended approval of
the Planning Commission alternative to constructing the road on October 17, 2002.
The primary issue raised by the commission and applicant during the hearing was construction cost
and the need for an arterial roadway through this hilly area of northeast Bakersfield.
Commissioners believed that the roadway was necessary; however, they felt the road should be
constructed to collector standards due to construction cost. Specifically, they recommended the
roadway be constructed to full collector standards (two travel lanes, bike lanes, curbs/gutters,
sidewalks, etc.)
The Commission's decision was appealed by the City of Bakersfield Public Works Department. The
department believes that future development in this area of the northeast will require an arterial
roadway and that it should be built to bear the traffic load expected for it. The Planning
Commission's recommendation would result in an inadequate street. The Public Works Director
may approve design alternatives to achieve an economical and serviceable street for the city and
area wide circulation needs within the existing general plan and municipal code regulations.
RED:pjt
Admin\3-26-0623
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003
AGENDA SECTION: Deferred Business
ITEM: ii.b,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
March 20, 2003
Application for Federal Grant funds from the Federal Aviation Administration (FAA) in the
amount of $176,000 for Airport Pavement Maintenance. 0Nard 1)
RECOMMENDATION: Authorize staff to submit application for funds to the FAA.
BACKGROUND: The FAA has established entitlement grants to Airport facilities for non-revenue
generating projects and maintenance. The amount dedicated to the Bakersfield Municipal Airport is
$176,000. Staff recommends using the funds to rehabilitate the runway, taxiway and apron. The City is
required to provide matching funds in the amount of $17,600 (10%). Funds are available in the General
Aviation Fund.
Accepting this grant will commit the City to keep the Airport operational for a minimum period of 20 years
from the date of the grant per FAA grant assurances.
Correspondence between staff and the FAA regarding airspace modifications and airport closure, and a
report from the Airport Manager covering current airport issues and the grant funds are attached.
This item was pulled from the regular Council meeting of March 12, 2003 for further review and
consideration.
March 20, 2003, 9:19AM PW_Airport
G:\G ROU PDAT~ADMIN R PT~2.003~03-26~FAA_G rant.doc
ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2003 AGENDA SECTION: New Business
ITEM: I~ .CL.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
March 18, 2003
Report on Curbside Recycling Pilot Program:
DEPARTMENT HEAD~..-PROVED
ClTY A'rrORNEY ~
CITY MANAGER
Amendment No. 1 to Agreement No. 02-008 with Metropolitan Recycling
Corporation to extend the Pilot Program to June 30, 2003 at the Revised Monthly
Rate of $6.25, for a total compensation not to exceed $48,000;
Appropriation of Curbside Recycling Revenues of $12,000 within the Refuse
Enterprise Fund to Conduct the Program.
RECOMMENDATION: Staff recommends approval of amendment and appropriation.
BACKGROUND: In the City's effort to comply with the state mandate of 50 percent recycling,
Bakersfield has used programs which recycle the greatest amount of material with the least impact on
refuse rates. Using this strategy the City has recycled 49 percent, well above the state average of 42
percent. Current recycling programs include greenwaste, community drop off centers, office paper and
commercial cardboard routes, concrete and asphalt recovery, and construction/demolition debris.
Traditional mandatory curbside recycling, although common in many areas of California, has not been
established in Bakersfield due to relatively high cost in relation to the potential amount of material
recycled. Typical curbside recycling programs in California cost between $120 and $180 per ton of
recycled material, depending on local conditions. Such programs generally use landfill fee savings to
offset part of the program costs, in Bakersfield, this is not possible under the flat fee system for landfills in
Kern County. Thus, curbside recycling economics are more challenging in Bakersfield than in most of
California.
To gain public input for considering curbside recycling, the City Council included it in a community survey
of City services in 2000. The survey indicated that, while most residents would like to have curbside
recycling, most would not be willing to pay a fee for such service. Accordingly, the City has avoided
imposing the cost of a mandatory recycling program on the ratepayers. However, public interest in
curbside recycling continues to be expressed. Such interest is usually due to environmental awareness,
and is furthered by the common perception that recyclables can be redeemed for cash. As a result, the
City has made many efforts to explain the cost of recycling bulky, Iow value materials versus more
ADMINISTRATIVE REPORT
valuable beverage containers. Upon learning how recycling economics work, some residents are usually
willing to pay a service fee for convenience.
In an effort to provide curbside recycling service for residents who expressed interest in a voluntary, self-
supporting program funded by user fees, the City conducted a one year pilot program in ten percent of the
City with the assistance of its local hauling contractor. While budgets for mandatory collection programs
are predictable, voluntary program participation and resulting costs are less predictable. With an unknown
number of subscribers, it is difficult to invest in equipment. Therefore, an initial fee of $5 per month was
established to cover most of the cost, with the understanding that the resulting participation level would
drive the future cost of the program. To reduce the variable participation so that operating costs could be
accurately measured, subscribers were required to commit to the full year of service. To prevent
delinquencies, quarterly or annual payment was required in advance. The City handled program
administration and billing, while the hauling contractor provided service and reports of operation.
Service was offered via flyers (exhibit A) delivered to ten percent of the community, in various
representative neighborhoods. From the initial mailing, over 400 residents subscribed. After a second
mailing, newspaper ads, and a limited media campaign, subscriptions totaled approximately 600 out of the
6,000 pilot area households. The service included a convenient 96 gallon rolling cart to hold all mixed
recyclables, serviced every other week. Recyclables included: aluminum and tin cans, glass and plastic
bottles, and all types of boxes and paper. The pilot program ran smoothly, with very little reject material
placed in the containers. Participants reported that the container volume was sufficient when serviced
every other week. Over the course of one year, the amount of material recycled was about 800 pounds
per customer, which is a substantial part of the annual average 2,100 pounds of refuse disposed of in
refuse containers. The mixed recyclabies were delivered from collection routes to a local material
recycling company, where they were sorted, baled, and shipped to markets. During the year of pilot
program operation, no decrease was noticed in the public's use of drop off recycling centers. Rather,
there seemed to be a slight increase, which may be attributable to increased recycling awareness
resulting from media promotion.
Based on the pilot program results, the hauling contractor has determined a revised monthly fee to cover
the cost of their service, per the intent of the pilot program. The contractor's monthly fee of $6.25 is
estimated to cover costs for one year, provided there is a sufficient level of participants. Therefore, it may
be necessary to revise the fee based on future experience or inflation. A program length of five years is
recommended to allow for amortization of equipment. The City's Solid Waste Division estimates that the
City can perform the same service in its collection area for the same fee, provided a minimum of 2,500
subscribers. If the program is offered citywide, the contractor and the City will conduct recycling in
coordination with their respective refuse collection routes. All billing would be handled by the City, and all
funds kept separate from regular refuse collection funds, with no subsidy of the recycling program by
regular refuse rates. The billing cost of $1.00 per three month billing period used in the pilot program
would be revised to $1.25 to include sufficient program promotional efforts.
Offering curbside recycling service further demonstrates the City's willingness and good faith effort toward
compliance with the state recycling mandate. In its review of the cities' annual recycling reports, the state
accepts good faith efforts as compliance in the event recycling percentage is lower than 50 percent. By
continuing the existing free community drop off recycling program, and offering optional curbside recycling
as a convenience for a fee, the City can make a good faith effort toward residential recycling while
respecting the wishes of the community.
March 18, 2003, 8:11AM
G:~GROUPDAT~ADMINRP~*26~Cu~bside Recycling Report and Pilot Program Exlension doc
ADMINISTRATIVE REPORT
The pilot program is scheduled to end on March 30, 2003. For the program to be offered citywide, time is
needed to prepare plans and details for implementation. Therefore, staff recommends temporarily
extending the pilot program until June 30, 2003. For the three month extension pedod, the City will bill the
subscribers $20, which includes three months of the contractor's revised monthly fee of $6.25 plus $1.25
to cover billing and administrative costs. Staff will prepare plans and a contractor agreement for
presentation to the City Council prior to June 30~h, in order to begin offering the first phase of citywide
optional service on July 1,2003.
kb
March 18, 2003, 8:11AM
G:\GROUPDA3'~ADMINRP~-26~Curb~de Recy~liog Report and Pilot Program Extef~sion,doc