HomeMy WebLinkAbout06/25/2003 AGENDA PACKETBAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF JUNE 25, 2003
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m. and 7:00 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
2. PRESENTATIONS
3. WORKSHOP
a. Report on State Budget by California Assembly Speaker Herb Wesson.
b. Presentation regarding "The Mill," a comprehensive three-phased downtown redevelopment
plan including commercial, residential and landscaping components.
Staff recommends that City Council accept the report, review and comment.
c. City Council Goal Setting (Council will recess to the City Manager's Conference Room to
discuss this item as time allows.)
Staff recommends Council determination.
4. CLOSED SESSION
REGULAR MEETING - 7:00 p.m.
2.
3.
4.
5.
6.
7.
INVOCATION by Reverend Jack Estes, St. Luke's Episcopal Church.
PLEDGE OF ALLEGIANCE by Dylan Gaul-Sanchez, 5th grader from Downtown Elementary School.
ROLL CALL
CLOSED SESSION ACTION
PRESENTATIONS
PUBLIC STATEMENTS
APPOINTMENTS
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of Regular Council Meetings of June 2, 2003 and June 11, 2003.
Payments:
Approval of department payments from May 30, 2003 to June 12, 2003 in the amount of
$6,906,790.53 and self insurance payments from May 30, 2003 to June 12, 2003 in the
amount of $482,712.15.
(Ward 3)
Ordinances:
First Reading of Ordinance of the City of Bakersfield amending Section 13.12.030 B. of
Chapter 13.12 of the Bakersfield Municipal Code updating the list of standard manuals
adopted by the City of Bakersfield to be the development improvement standards and
specifications.
Adoption of Ordinance regarding Notice of Exemption and amending Section 17.06.020
(Zone Map No. 104-06) of Title 17 of the Bakersfield Municipal Code changing the zoning
from R-1HD (One Family Dwelling Hillside Development) zone to an OS (Open Space)
zone of 40 acres (ZC 03-0360). (First reading 6.11.03)
(Ward 4)
(Ward 1 )
Resolutions:
e. Resolution of Intention No. 1303 adding territory, Area 1-40 (Olive, Old Farm 3) to the
Consolidated Maintenance District and preliminarily adopting, confirming and approving the
Public Works Director's Report.
f. Resolution of Intention No. 1304 adding territory, Area 5-09 (Oswell, Hwy. 58 SE) to the
Consolidated Maintenance District, preliminarily adopting, confirming and approving the
Public Works Director's Report.
(Ward 4) g.
(Ward 2,4) h.
(Ward 1,2,3,4,6,7)i.
Resolution adding territory, Area 1-39 (Allen, Merlot) to the Consolidated Maintenance
District and confirming the assessments, approving the Public Works Director's Report and
authorizing collection of assessments by the Kern County Tax Collector.
Resolution supporting the designation of 7~ Standard Road as Interim State Route 58, and
stating the Council's intent to oppose any effort to ever designate the Westside Parkway
as State Route 58.
Resolution of the Council of the City of Bakersfield confirming the approval by the Assistant
to City Manager of the report of the Chief Code Enforcement Officer regarding
assessments of certain properties in the City of Bakersfield for which structures have been
secured against entry or for the abatement of certain weeds, debris and waste matter and
authorize collection of the assessments by the Kern County Tax Collector.
2
(Ward 4,6,7)
(Ward 2)
CONSENT CALENDAR continued
Automated Staffing System:
1. Resolution authorizing the Finance Director to dispense with bidding not to exceed
$56,000.
Agreement with Principal Decision Systems International (PDSI) for the acquisition
and installation of an automated staffing system.
k. Resolution of Appreciation to the Society for Prevention of Cruelty of Animals. (SPCA)
Agreements:
Tract Maps and Improvement Agreements:
1. Final Map and Improvement Agreements with Castle & Cooke California, Inc. for
Tract 6166 Units 1,2, 3,4,5, and 6 located north of Panama Lane and west of Ashe
Road.
Final Map and Improvement Agreement with Stuart Thomas Incorporated, dba
Lenox Homes for Tract 6064 Phase 3 located south of Berkshire Road and east of
South H Street.
Final Map and Improvement Agreement with Sierra West Estates for Tract 5362
Phase 4 located south of Hosking Avenue and east of Wible Road.
Final Map and Improvement Agreements with Soper Homes, Inc. for Tract 6139
located west of Jenkins Road south of Srimhall Road.
Final Map and Improvement Agreement with Centex Homes for Tract 5831 Phase
3 located south of Olive Drive and west of Old Farm Road.
6. Final Map and Improvement Agreement with GMAC Model Home Finance and
Lennar Bakersfield for Tract 6077 Units 7 and 8 located south of Olive Drive and
west of Verdugo Lane.
Award of four separate Consultant Agreements to four local engineering firms: Mclntosh
& Associates ($150,000); Meyer Civil Engineering ($150,000); Quad Knopf Inc. ($150,000);
and Ruettgers & Schuler Civil Engineers ($150,000) for providing on-call engineering and
surveying services for non-federally funded Capital Improvement Projects during Fiscal
Years 2003-04 and 2004-05.
Agreement with San Andreas Fire District, a non-profit, municipal corporation, to purchase
twenty (20) surplus self contained breathing apparatus from the City of Bakersfield for
$1.00 each, for a total of $20.00.
Three year lease agreement with Andre Family Rentals in the amount of $15,000 annually
for storage space at 1420 "G" Street.
Consultant Agreement with Krazan & Associates, Inc. ($258,075) to provide materials
testing services for two years.
(Ward 2)
(Ward 2)
(Ward 4)
(Ward 1,4,7)
(VVard 1,2)
(Ward 4)
(Ward 2)
CONSENT CALENDAR continued
q. Agreement with the County of Kern for shared cost of operating Green and Woodwaste
Diversion Program.
r. Contact Change Order No. 1 to Agreement No. 03-053 with P & J Electrical Construction
for $10,635.57, for a revised total contract amount of $37,629.57, for the "Replace Fire
Alarm System in City Hall Annex Building" Project.
s. Contract Change Order No. 2 to Agreement No. 03-018 with S.C. Anderson Inc. for
$49,217.98, for a revised contract amount of $5,464,531.98, for the Bakersfield Ice Center
Project.
t. Common Use Agreement between the City of Bakersfield and Rosedale Ranch
Improvement District of the North Kern Water Storage District for an Irrigation Easement
within Allen Road.
Agreements to Indemnify LAFCO for City Annexation No. 437, Proceeding No. 1350 and
City Annexation No. 438, Proceeding No. 1352 uninhabited territory located in four separate
areas as follows: at the northwest comer of Renfro and Stockdale Hwy., at the southwest
corner of Cottonwood and Pacheca Road, at the northwest corner of Spdngdale and
Sunflower Way and at the southeast comer of Snow and Allen Road.
Kern County Slow-Pitch Softball:
1. Amendment No. 1 to Agreement No. RP02-049 for $20,000, for a revised total
contract amount of $40,400 with Rick Maharrey dba Kern County Slow-Pitch
Softball for sports officiating services.
2. Agreement between the City of Bakersfield and Rick Maharrey dba Kern County
Slow-Pitch Softball in an amount not to exceed $50,400 for sports officiating
services.
Contract Change Order No. 2 to Agreement No. 01-166 with Delta Microlmaging for
$100,000 for document file conversion to LaserFiche or Micro Fiche Formats for a revised
contract amount of $350,000.
Consultant Agreement ($211,100.00) with Aquatic Design Group, Inc. (Carlsbad, CA) for
Design Services for Jefferson Park and Martin Luther King Jr. Park Pool Rehabilitation.
Bids:
y.
Z.
aa,
Reject bids for thirty-six (36) Opticom Model 752 Phase Selectors for Public Works.
Rescind bid of $708,768.00 from Whitten Pumps Incorporated- Accept bid of $714,548.00,
and award contract to Farm Pump and Irrigation for 'Drilling, casing and pump testing four
(4) gravel envelope water wells - Stations CBK-44, L-209, L-210, L-211" for the Water
Resources Department.
Accept bid to award contract to Bowen Engineering & Environmental $214,999.40 for
demolition of improvements at 800 14t~ Street, Food Bank.
4
(Ward 3)
(Ward4)
CONSENT CALENDAR continued
bb.
Accept bid from Central Valley Truck Center $317,402.08, for two (2) replacement cab over
Front Self Loading Dump Trucks for the street cleaning division of the Public Works
Department within the Refuse Fund.
cc.
Accept bid to award contract to Valley Printers, not to exceed $75,000, for three (3) issues
of the activity brochure for Recreation and Parks.
Miscellaneous:
dd.
Acceptance and Recording of Bill of Sale and Grant Deed from California Water Service
Co. for facilities related to the Northeast Bakersfield Water Supply Project's Kern River
Pumping Plant.
ee.
Quitclaim Deed from the City of Bakersfield to Riveriakes Investment Company for a portion
of the Beardsley One Ditch easement located between Coffee Road and the Friant Kern
Canal.
(Ward 4)
(Ward3)
10.
ff. Public Works Department, Solid Waste Division, Heavy Equipment Operator request to
extend medical leave without pay beyond one hundred-eighty days, pursuant to Municipal
Code Section 2.84.560 - Sick Leave Depletion.
gg. Authorize the Finance Director to forward to a collection agency, accounts receivable in
various funds totaling $163,959.60.
hh. Acceptance of real property located at the southeast and southwest corners of Brimhall and
Coffee Roads from the State of California for the Westside Parkway.
Staff recommends adoption of Consent Calendar items a. through hh.
HEARINGS
a. Resolution upholding the decision of the Planning Commission approving Vesting Tentative
Tract Map 6182 and the Negative Declaration, denying the appeal by the Sierra Club.
Staff recommends adoption of the Resolution upholding the Planning Commission's decision
approving the Negative Declaration and Vesting Tentative Tract Map 6182 and denying the appeal.
b. Resolution adopting the 2003-2024 Regional Transportation Capital Improvement Plan and
Fee Schedule.
Staff recommends adoption of the Resolution.
REPORTS
11. DEFERRED BUSINESS
12.
13.
14.
Fiscal Year 2003-04 Budget:
Resolution Approving and Adopting the City of Bakersfield Operating and Capital
Improvement Budget as amended.
Resolution Approving and Adopting the Operating and Capital Improvement
Budgets for the Bakersfield Redevelopment Agency as amended.
3. Resolution Establishing the City of Bakersfield Appropriations Limit.
Staff recommends adoption of the Resolutions.
NEW BUSINESS
a. Air Quality Bills(Flore~
To bede~rm~edbyCouncil.
COUNCIL AND MAYOR STATEMENTS
ADJOURNMENT
Respectfully submitted,
S:\CounciRAGENDA\2003\JUNE 25 03.wpd
kt
B A K E R S F I E L D
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
THROUGH:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL
ALAN CHRISTENSEN, ASSISTANT CITY MANAGER//~/.
ALAN TANDY, CITY MANAGER
AGENDA HIGHLIGHTS - JUNE 25, 2003 COUNCIL MEETING
June 20, 2003
REGULAR MEETING 5:15 p.m.
Workshop:
Item 3a. Report on the State Budqet by California State Leadership. The Speaker of the Assembly, Herb
Wesson, or other members of the State legislative leadership will be presenting a report to the Council on
the status of State budget.
Item 3b. Presentation Reqardinq 'q'he Mill." The Mill Project is a comprehensive three-phased downtown
redevelopment plan that includes commercial, residential and landscaping components. The public
centerpiece is the planned parkway enhancement along the Kern Island Canal by creating a linear park that
will link the various developments together. An open plaza is also planned at the northeast corner of
Truxtun and Q Street which could provide a visual lure to drivers, pedestrians, nearby workers, and hotel
guests to entice them to explore this wonderful urban green space and water element flowing through the
city center. Staff recommends that the Council review the presentation and comment.
item 3c. City Council Goals. This item includes a review and update of the goals that were adopted in April
of 2002. The Council will recess to the City Manager's Conference Room to discuss this item.
CONTINUATION OF REGULAR MEETING - 7:00 p.m.
CONSENT CALENDAR
Consent Calendar items are explained by Administrative Reports. Those that should be highlighted include:
Resolutions:
Item 8i. Automated Staffina System. This automated system contacts specified emergency personnel
throughout Bakersfield and Kern County via pager, home or cell phone should a "weapons of mass
destruction" and/or an emergency occur wherein additional personnel are needed to respond. It can also
be used on a daily basis for staffing the fire stations, such as permitting fire personnel to telephone a
computer and inform the computer they will be taking time off. The software then reviews the shift
schedules and telephones the most appropriate fire employee to inquire if that employee is available to
work that open shift.
HONORABLE MAYOR AND CITY COUNCIL
JUNE 20, 2003
PAGE 2
After City staff conducted a thorough investigation and study, Principal Decision Systems International
(PDSi) was found to be the only vendor with this software. This Resolution authorizes the Finance Director
to dispense with bidding not to exceed $56,000. Council is also asked to approve an agreement with PDSI
for the acquisition and installation of the software. This pumhase is grant funded through the Metropolitan
Medical Response System Federal Grant.
Item 8k. Resolution of Appreciation to the Society for Prevention of Cruelty to Animals. Staff recommends
that the City Council adopt the attached resolution which commends the SPCA for their many years of
service to the City of Bakersfield.
Aqreements:
Item 8m. Award of Four Separate Consultant Aqreements: Mclntosh & Associates {$150.000): Meyer Civil
Enqineerina ($150.000~: Quad Knoof Inc. ($150.000): and Ruettaers & Schuler Civil Enaineers {$150.000)
for Providinq On-Call Enaineerinq and Surveyinq Services for Non-Federally Funded CaPital Improvement
Proiects Durina FY 2003-04 and 2004-05. This on-call program provides surveying and civil engineering
design services as needed for various CIP projects. These agreements will allow the on call program to
continue for FY 2003-04 and 2004-05. Based upon the selection committee's review of the Statements of
Qualifications that were submitted by those firms, the committee recommends award of consultant
agreements to Mclntosh & Associates, Meyer Civil Engineering, Quad Knopf, and Ruettgers & Schuler Civil
Engineers. Since specific scopes of work have not yet been determined, the compensation amount for
each firm is set at a not-to-exceed aggregate total of $150,000 for a two-year period. Project assignments
will be based on the firm's experience and expertise, and on a rotational basis.
Item 8q. Aqreement with Kern County for Shared Cost of Ooeratina Green and Woodwaste Diversion
Proqram. Since 1993 Kern County has participated in shared agreements with the City to operate and
promote the City's Greenwaste Processing Program. This proposed Agreement would renew the County as
a co-sponsor of the Mt. Vernon Recycling Center for a two year period beginning with FY 03-04. The
County's share of costs is based upon a pro rata share of County tonnage processed at the facility and is
determined by statistical surveys of public loads, and tracking of packer truck loads. The estimation of the
County's share of costs for FY 03-04 is $1.28 million. Over the term of this agreement the County will
contribute up to $2.35 million for cost-sharing purposes. The Board of Supervisors will consider the
Agreement at their regular meeting of June 24, 2003.
Item 8s. Contract Chanqe Order No. 2 to Aqreement No. 03-018 with S.C. Anderson Inc. for the Bakersfield
Ice Center Proiect in the amount of $48.312.56. During the excavation of the foundations, severely
saturated and unstable soils were discovered which are unsuitable for supporting the foundation of the Ice
Center building. The contractor has agreed to excavate and replace this soil for the lump sum price of
$5,391.82. The soil will be taken from the future competition pool site, for which the Contractor will credit
the City $2,700. Secondly, an area was identified that can accommodate additional Party Room and Family
Toilet Room, which the Contractor has agreed to add for an additional $42,838.85. Third, additional
electrical conduit is required for computer access to the building, which the Contractor will install for an
additional $2,781.89. The sum of these changes is $48,312.56. There will be a net savings after this
Change Order of $26,373.44.
The contract completion date must also be adjusted, extending it from November 10th to November 23'~ as
a result of the above changes and a delay by a utility to company to clear overhead lines.
Item 8x. Consultant Aqreement with Aquatic Desiqn GrouP. Inc. for Desi(~n Services for Jefferson Park and
Martin Luther Kinq Jr. Park Pool Rehabilitation in the amount of $211.100. in June 2000, a survey led to the
recommendation to rehabilitate Jefferson and MLK pools. In November 2002, the Qualification Based
Selection process began, resulting in submittals of SOQs from three firms. A decision was then made to
fund the design services with Economic and Community Development (HUD) funds. This required that the
HONORABLE MAYOR AND CITY COUNCIL
JUNE 20, 2003
PAGE 3
City re-advertise this project using HUD guidelines for consultant selection. Submittals were received from
two firms: Aquatic Design Group, Inc. (Carlsbad, CA) and Fields Devereaux Architects and Engineers
(Bakersfield, CA).
After review of the SOQ&Ps and telephone interviews, the Selection Committee recommends the firm of
Aquatic Design Group, Inc. be retained as the Design Consultant for this project based upon their
combination of qualifications and fee proposal being the most favorable to the City.
Bids:
Item 8z. Rescind Bid from Whitten Pumps, Inc., Accept Bid of $714,548.00, and Award Contract to Farm
Pump and Irriqation for Drillinq, Casinq and Pump Testinq Four Water Wells. Subsequent to the receipt of
bids, the lowest bidder, Whitten Pumps, Inc. notified the City that they would be unable to begin the project
within a reasonable time frame due to other commitments. The City must proceed using the next lowest
bidder, Farm Pump and Irrigation.
Item 8aa. Award Contract to Bowen Enqineerinq & Environmental for Demolition of Improvements at 800
14tn Street, Food Bank in the amount of $214,999.40. This project consists of demolition of the old Food
Bank building at 800 14t~ Street; the demolition of abandoned "P" Street north of 14th Street, and the existing
temporary parking lot immediately west of the Food Bank. Installation of new fence along BNSF Right of
Way is included. Five acceptable bids were received. Staff recommends award to Bowen Engineering &
Environmental.
Item 8bb. Award Contract to Central Valley Truck Center for Two Replacement Cab Over Front Self
Loadinq Dump Trucks for the Street Cleaninq Division within the Refuse Fund of Public Works in the
amount of $317,402.08. Seven acceptable bids were received. Staff recommends award to Central Valley
Truck Center.
Item 8cc. Award Contract to Valley Printers for Three Issues of the Activity Brochure for Recreation and
Parks in an amount not to exceed $75.000. This contract is for brochures to be produced for Fall 2003,
Spring 2004 and Summer 2004. Each production will include approximately 40,000 brochures, which is
50,000 fewer than last year. Eleven acceptable bids were received. Staff recommends award to Valley
Printers.
Miscellaneous:
Item 8qq. Authorize the Finance Director to Forward to a Collection Aqency, Accounts Receivable in
Various Funds Totalinq $163,959.60. Staff has exhausted all possible means at its disposal to collect these
past due accounts. Generally, individuals cannot be located or bankruptcies are involved and further
collection efforts would result in excessive cost. Historically, 5% - 7% of City accounts forwarded to a
collection agency are eventually recovered. The accounts are detailed in the administrative report.
HEARINGS
Item 9a. Resolution Upholdinq the Decision of the Planninq Commission Approvinq Vestinq Tentative Tract
Map 6182 and the Neqative Declaration, DenvinQ the Appeal by the Sierra Club. On May 15, 2003, the
Planning Commission adopted a Resolution conditionally approving the V-i-tM, which is located on the
northwest corner of Highway 178 and Miramonte Drive and consists of 361 lots for purposes of single family
development, and 1 lot for a drill site. During the public hearing, three speakers spoke in opposition,
expressing concerns related to cumulative impacts to air quality, increased traffic, and habitat. Three
people spoke in favor of the project. The applicant agreed to all the conditions as recommended by staff.
The Sierra Club filed an appeal citing that cumulative impacts to air quality and traffic have not been
addressed. The letter suggests there would be detrimental health effects from air pollution and states this
HONORABLE MAYOR AND CITY COUNCIL
JUNE 20, 2003
PAGE 4
tract in combination of other projects in the area would result in congestion on Highway 178. Staff is of the
opinion that the "Air Quality Impact Study" and "Limited Traffic Study" submitted by the applicant's
consultants are adequate in both analysis and recommended mitigation measures. The "Air Quality Impact
Study" recommends mitigation measures that reduce impacts associated with construction activities,
fugitive dust emissions, and mobile source emissions to less than significant levels. The developer has
agreed to the mitigation measures. The San Joaquin Valley Air Pollution Quality District has reviewed the
study and agreed with the analysis and conclusions that this project would not result in any significant
adverse air quality impacts after inclusion of the mitigation measures.
In response to the appellant's concerns with traffic congestion, congestion on Highway 178 would exceed
acceptable levels only if the approved tracts in the Highway 178 area, east of Highway 184 were all built out
today under present-day road conditions. However, tracts are built out over a number of years, with each
project paying for its proportional share through the Transportation Impact Fee program for funding the
widening of Highway 178.
Item 9b. Resolution Adoptinq the 2003-2024 Reqional Transportation Capital Improvement Plan and Fee
Schedule. The Bakersfield Municipal Code requires that the City Council adopt the Regional Transportation
Facilities List and the Transportation Impact Fee Schedule annually. The Regional Transportation Facilities
List includes those projects in the Metropolitan Bakersfield 2010 Plan area which are included in the
adopted Capital Improvement Plan. These facilities constitute some of the regional facilities needed to
maintain a LOS "C" or prevent the degradation of roads. Staff met with various developers over the last
year to discuss some revisions to the 2001-22 List, which revisions were the result of the City's very rapid
development recently, and the change in the expected development pattern. Additionally, some projects
have been requested by various developers to be added to the List. The total additional cost is $4.89
million; which is offset by $1.96 million in projects constructed by developers for credit and removed from
the List, and by $3 million in projects removed from the List.
DEFERRED BUSINESS
Item 1 la. Resolutions Approvinq and Adoptinq the City of Bakersfield and Redevelopment Aqenc¥
ODeratin(3 and Capital Improvement Budqets, as amended, and Resolution Establishinq the City of
Bakersfield Appropriations Limit. The total Budget is $324,058,772 with the Operating Budget totaling
$289,419,391, and the Capital Improvement Program Budget totaling $27,129,600. The BRDA
Operating Budget totals $7,509,781. The Appropriations Limit is set at $174,261,982. Some technical
changes are detailed in the administrative report.
NEW BUSINESS
Item 12a. Environmental Quality Bills by Senator Dean Florez. Councilmember Benham requested that
staff place air quality bills relating to agriculture on the agenda for consideration of Council support.
These bills will be considered by the Legislative and Litigation Committee on June 23rd. The bills are at
varying stages within the legislative process.
AT:AC:al
cc: Department Heads
City Clerk's Office
News Media File
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Hot'kshops
ITEM:
TO: Honorable Mayor and City Council
APPROVED
FROM: Alan Chdstensen, Assistant City Manager DEPARTMENT HEAD__
DATE: June 18, 2003 CITY A'I-rORNEY
CITY MANAGER__ /Z~ _
SUBJECT: Report on State Budget by California Assembly Speaker Herb Wesson
RECOMMENDATION:
BACKGROUND:
California Assembly Speaker Herb Wesson and other members of the State of California legislative
leadership have requested to present a report to the City Council on the status of the state budget
discussions.
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003 AGENDA SECTION: Workshop
ITEM: '~. b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Donna L. Kunz, Economic Development Director
June 17, 2003
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Presentation regarding "The Mill", a comprehensive three-phased downtown redevelopment
plan including commercial, residential and landscaping components.
RECOMMENDATION:
Staff recommends that City Council review the presentation and comment.
BACKGROUND:
The Mill project focuses on the eastern portion of our downtown area and uses the creation of a linear
park to link the commercial and residential development components in an urban downtown setting. Staff
is referring to this project as "The Mill" in reference to the Kern River flouring Mill which was originally
located on the Kern Island Canal around 18th and S streets. It was build in the early 1870's and was the
biggest factory in Bakersfield at that time.
The momentum for this project can be found in several redevelopment projects either currently underway
or completed including Centennial Garden, the Holiday Inn Select, Amtrak Station, the Housing Authority
Administration complex, Park Place Senior Housing, UC Merced Building, the Community Ice Facility,
McMurtrey Aquatic Center and the Capital Vision Equities, senior housing project.
The public centerpiece of the Mill Project is the planned parkway enhancement along the Kern Island
Canal by creating a linear park which will act as a spine, linking the various developments together. An
open plaza is also planned at the north east corner of Truxtun and Q Street that will provide a visual lure to
drivers, pedestrians, nearby workers, and hotel guests to entice them to explore this wonderful urban
green space and water element flowing through the city center.
Donna Kunz, Economic Development Director will present an overview of this comprehensive, three-
phased redevelopment plan in addition to the financial component involving State and Federal Grants.
S:gAdmins\City Cou ncii'tCityMgrR ptTh eMill063003.doc
6/17/2003 3:14 PM
MEETING DATE:
ADMINISTRATIVE REPORT
June 25, 2003
AGENDA SECTION: Workshop
ITEM: '~.c.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
John W. Stinson, Assistant City Manager
June 12, 2003
DEPARTMENT HEAD
CITY A'rrORNEY
CITY MANAGER
APPROVED
City Council Goal Setting
(Council will recess to the City Manager's Conference Room to discuss this item.)
RECOMMENDATION:
Council determination.
BACKGROUND:
This item includes a review and update of the City Council Goals which were adopted by the City Council
on April 24, 2002. The Council may choose to update these goals or make additional modifications as
desired. A status report on the status of the current goals is provided for your information.
The current financial crisis, coupled with our receipt of a record number of grants, creates an unusual set
of circumstances.
Public Safety has been Council's top priority with streets shortly behind. That is unlikely to change when
the goals are updates. The odd circumstance is that the State actions targeting our budget are aimed at
the General Fund--predominantly public safety and streets. At the same time, we have been successfully
in obtaining grants for housing, beautification, environmental clean-up, parks, recreational vehicles parks,
and other priorities which are not as high as the priorities above for which the funding is threatened.
The bottom line is our funding may not match our priorities. We should continue to keep items on the
Council Goal list which are secondary in nature because there are opportunities to advance them through
grants.
The City Manager and Department Heads recently reviewed the goals and a report is also included which
has several recommended changes to the goals based on their completion, changes in their status or for
clarification purposes. Additions are shown in red-line (shaded format) and deletions are shown as strike-
outs.
The goals continue to incorporate many items identified in the Greater Bakersfield Vision 2020 report and
provide policy guidance to staff for budgetary and program implementation.
June 18, 2003, 4:10PM
C:\Docurnents and Settings~lawrenc.BAKERSFlELD\Loca[ Settings\Temp\Council goals admin-06-25-03.doc
JWS:al
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003 AGENDA SECTION: Consent Calendar
ITEM: '~,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela McCarthy, City Clerk
June 13, 2003
APPROVED
DEPARTMENTHEAD~~_~
ClTY ATTORNEY ----
CITY MANAGER ./,~/
ApprovalofminutesoftheJune2,2003andJune11,2003Councilmeetings.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
pi
S:\Council~admins~003~JUNE 13, 2003.DOT
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~. b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 12, 2003
APPROVED
DEPARTMENT HEAD
CITY MANAGER
Approval of department payments from May 30, 2003 to June 12, 2003 in the
amount of $6,906,790.53 and self insurance payments from May 30, 2003 to
June 12, 2003 in the amount of $482,712.15.
RECOMMENDATION:
Staff recommends approval of payments totaling $7,389,502.68.
BACKGROUND:
klg
June 12, 2003, 3:09PM
S:\KimG\Forms & Lables~ADMIN~AP.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
TEM: '~
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 12, 2003
APPROVED
CITY ATTORNEY ~
ClTY MANAGER ./~
An Ordinance of the City of Bakersfield amending Section 13.12.030 B. of Chapter 13.12 of
the Bakersfield Municipal Code updating the list of standard manuals adopted by the City of
Bakersfield to be the development improvement standards and specifications.
RECOMMENDATION: Staff recommends first reading of ordinance.
BACKGROUND: The City of Bakersfield's Public Works Department uses several design manuals,
reference standards and specifications in order to ascertain the need for, and manner of construction of
improvements which are constructed in connection with development in the City. These standards, which
come from state, national and international agencies and organizations, and were officially adopted by the
City through an ordinance adding Chapter 13.12 to the Bakersfield Municipal Code, have been revised
through the years.
In order to resolve materials' conflicts, remain in compliance with design immunity, and stay compliant with
state and federal laws, the City desires to amend Section 13.12.030 of the Bakersfield Municipal Code, by
updating the list of standard manuals.
June 13, 2003, 12:59PM
G:\GROUPDAT~ADMINR PT~2003\06-25\DevelopStandOrdRev dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent
ITEM: ~.~..
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
June 11, 2003
APPROVED
DEPARTMENT HEAD~t.~..~
CITY ATTORNEY _
/
ClTY MANAGER ~
An Ordinance adopting Notice of Exemption and amending Sectionl7.06.020 (Zone Map
No. 104-06) of Title Seventeen of the Bakersfield Municipal Code by changing the zoning
from an R-1 HD (One Family Dwelling Hillside Development) zone to an OS (Open Space)
zone on 40 acres (ZC 03-0360). (Ward 3)
RECOMMENDATION:
Staff recommends adoption of the ordinance.
BACKGROUND:
The City Council held first reading of this ordinance on June 11, 2003.
On May 15, 2003, the Planning Commission adopted Resolution No. 84-03 recommending approval
of proposed Zone Change File 3 03-0360 from residential to an open space designation. The 40-
acre property is depicted as OS-S (Open Space-Slope) on the General Plan Land Use Element
Map. The proposed zone change is consistent with the Land Use designation, and recognizes
historical and planned use of the property.
Staff has contacted the Bureau of Land Management (BLM), the property owner, regarding the
proposed zone change. The BLM supports the zone change because the BLM does not intend to
develop the property. The property is to be kept natural.
No one spoke on this zone change during the Planning Commission hearing.
The subject site is located within the boundaries of the Northeast Bakersfield Open Space Area
NBOSA). The change of zoning to Open Space would not only result in consistency between the
General Plan designation and zoning, but also support the policies of the NBOSA.
The project is exempt from CEQA pursuant to Section 15061 (b)(3), General Rule because there are
no significant impacts resulting from the project.
JE
(Admim\jun\6-25-0360)
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
TEM: ~, ~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M Rojas, Public Works Director
June 12, 2003
APPROVED
DEPARTMENT.EAD
CITY MANAGER
Resolution of Intention No. 1303 to add te~ito~, Area 1-40 (Olive, Old Farm 3) to the
Consolidated Maintenance District and preliminarily adopting, confirming and
approving Public Works Director's RepoA. ~ard 4).
RECOMMENDATION: Staff recommends adopting the Resolution.
BACKGROUND: Written requests have been received by the City Engineer from the owner of Tracts
No. 5829 Phase 4 and 5831 Phase 3 to be included into the Consolidated Maintenance District as
required by section 13.04.021 of the Municipal Code. inclusion in the Consolidated Maintenance District
will provide for the maintenance of median and street landscaping. Area 1-40 is generally bounded by
Snow Road on the north, a line 1/4 mile east of Old Farm Road on the east, a line 1/4 mile south of Olive
Drive on the south and a line 1600 feet west of Old River Road on the west. This area will be under the
streetscape zone of benefit and will be assigned an appropriate tier level when landscaping has been
installed.
Staff is recommending the new territory be added to the Consolidated Maintenance District at the next City
Council meeting,
The City of Bakersfield has received letters from the owner of the property described above which waive
the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the City to
expedite the maintenance district process, to satisfy the subdivision requirement. The owner also has
submitted Proposition 218 ballots indicating his consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit,
covenants have been drafted and will be supplied to the subdivideddeveloper to be recorded with the
subdivision maps. Copies of these covenants are attached for reference.
Lvd
June 9, 2003, 11:14AM
S:\PROJECTS\MAINDIST~ADMINRPT~MD1 ~10Ri03,dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: 6.9.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 12, 2003
APPROVED
CITY ATTORN '~~
CITY MANAGER //4~
Resolution of Intention No. 1304 to add territory, Area 5-09 (Oswell, Hwy 58 SE) to the
Consolidated Maintenance District, preliminarily adopting, confirming and approving
Public Works Director's Report. (Ward 1)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: A written request has been received by the City Engineer from the owner of Tentative
Tract No. 6140, be included in the Consolidated Maintenance District as required by section 13.04.021 of
the Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the maintenance of
a public park and street landscaping. Staff recommends the addition of territory, Area 5-09 (Oswell, Hwy
58 SE), to the Consolidated Maintenance District. Area 5-09 is generally bounded by Highway 58 on the
north, Sterling Road on the east, Zephyr Lane on the south, and Oswell Street on the west. This area will
be under the park and streetscape zones of benefit and will be assigned appropriate tier levels when a
park has been constructed and street landscaping has been installed.
Staff is recommending the new territory be added to the Consolidated Maintenance District at the next City
Council meeting.
The City of Bakersfield has received a letter from the owner of the property described above which waives
the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the City to
expedite the maintenance district process, to satisfy the subdivision requirement. The owner also has
submitted a Proposition 218 ballot indicating his consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit, a
covenant has been drafted and will be supplied to the subdivider/developer to be recorded with the
subdivision map. A copy of this covenant is attached for reference.
Ivd
June 11, 2003, 3:52PM
S:\PROJECTS\MAINDIST~ADMINRPT~MD5-O9Ri03.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 12, 2003
~PPROVED
CITY MANAGER
Resolution adding territory, Area 1-39 (Allen, Merlot) to the Consolidated Maintenance
District and confirming the assessments, approving the Public Works Director's Report and
authorizing collection of assessments by the Kern County Tax Collector. (Ward 4)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: On June 11, 2003 the Council adopted Resolution of Intention No. 1302 to add
territory, Area 1-39 (Allen, Medot), to the Consolidated Maintenance District as required by Section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the
maintenance of street landscaping for Tentative Tract No. 6108. Area 1-39 is generally bounded by a line
725 feet south of Rosedale Highway on the north, Allen Road on the east, Dove Creek Drive on the south
and a line 520 feet west of Allen Road on the west. This area will be under the streetscape zone of
benefit and will be assigned the appropriate tier level when street landscaping has been installed.
The addition of this territory to the Consolidated Maintenance District is not prohibited by Proposition 218.
The City of Bakersfield has received a letter from the owner of the property described above which waives
the public hearing concerning inclusion in the Consolidated Maintenance District. This allows the City to
expedite the maintenance district process, to satisfy the subdivision requirement. The owner also has
submitted a Proposition 218 ballot indicating his consent to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent dwelling unit, a
covenant has been drafted and will be supplied to the subdivider/developer to be recorded with the
subdivision map. A copy of the covenant is attached for reference.
Lvd
June 4, 2003, 4:21PM
G:\G ROU PDAT~A DMI N R PT~.003\06~25\M O 1-39Est03 dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~. h.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Department
June 12, 2003
APPROVED
DEPARTMENTHEAD .¢'~.,~ ~//__--
CITY M~AGER ~
Resolution supporting the designation of 7th Standard Road as Interim State
Route 58, and stating the Council's intent to oppose any effort to ever
designate the Westside Parkway as State Route 58 (Wards 2 & 4).
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: Caltrans is looking at ways to improve the level of service for State Route 58 (SR58)
traffic currently using Rosedale Highway. One of the ways they are looking at is to relocate SR58 to 7~
Standard Road on an interim basis as they further study developing a permanent alignment for SR58 in
the area.
This resolution states Council's support for this temporary relocation of SR58 to 7~h Standard Road, and
also states Council's opposition to ever designating the Westside Parkway as SR58.
June 12, 2003, 3:00PM
G:\GROUPDAT~,DMINRPT~2003\06-25\SR 58 resolution admin.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent
,TEM q.i.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Building
June 12, 2003
APPROVED
DEPARTMENTHEAD.,~'/~..~
ATTOR. E¥ .
ClTY MANAGER ~
A Resolution of the Council of the City of Bakersfield confirming the approval by the
Assistant to City Manager of the report of the Chief Code Enforcement Officer regarding
assessments of certain properties in the City of Bakersfield for which structures have been
secured against entry or for the abatement of certain weeds, debds and waste matter and
authorize collection of the assessments by the Kern County Tax Collector.
(Wards 1, 2, 3, 6 & 7)
RECOMMENDATION: Adopt the Resolution.
BACKGROUND: Assessment hearing was held on June 9, 2003, by the Assistant to City Manager
and all proposed charges were confirmed. The subject properties listed below were in violation of
Chapter 8.27 of the Bakersfield Municipal Code which prohibits maintaining open and abandoned
dilapidated structures which constitute public nuisances and prohibits maintaining hazardous weeds,
debris and waste matter. The property owners were notified and failed to comply with the notices to
abate such public nuisance. After a hearing duly noticed and held before the Building Director, the
Director issued orders requiring the property owner to abate the public nuisance. The subject
properties are listed as follows:
PROPERTY LOCATION
APN COST
Ward l/Councilmember Carson
1. 240 Augusta Street 018-200-01 $ 419.00
2. 703 K Street 009-261-08 $ 344.00
3. 112 Kincaid Street 018-160-09 $ 419.00
4. 220 S. King Street 139-360-14 $ 339,00
5. 500 L Street 009-440-01 $ 539.00
6. 501 L Street 009-302-10 $ 419.00
7. 121 Milham Drive 139-422-06 $ 489.00
8. 129 Northrup Street 018-320-19 $ 289.00
9. 221 Northrup Street 018-310-16 $ 269,00
June 12, 2003, 9:48AM
P:\june26b11 .doc
ADMINISTRATIVE REPORT Page 2
PROPERTY LOCATION
10.
11.
12.
13.
14.
South of 245 Northrup Street
312 Northrup Street
328 Northrup Street
220 Rodman Street
221 Rodman Street
Ward 2/Councilmember Benham
15. 552 Beale Avenue
16. 552 Beale Avenue
17. 726 Jackson Street
18. 800 block Jackson Street
19. 1417 King Street
20. 451 Lake Street
21. 815 Monterey Street
22. 1115 Monterey Street
23. 1315 Robinson Street
24. 1030 E. 18th Street
Ward 3/Councilmember Ma.q.qard
25. 3013 Cornell Street
Ward 6/Councilmember Sullivan
26. 4312 Poach Street
Ward 7/Councilmember Salva,q,qio
27. Northwest of Berkshire & S. H Street
APN COST
018-310-25 $ 269.00
018-290-09 $ 264.00
018-290-05 $ 264.00
139-341-12 $ 489.00
139-341-10 $ 489.00
017-280-17 $ 539.50
017-280-16 $ 539.50
014-310-10 $ 329.00
014-300-15 $ 419.00
013-260-16 $ 489.00
014-250-06 $ 1,139.00
014-120-05 $ 269.00
015-340-04 $ 934.00
015-170-17 $ 293.00
017-170-03 $ 244.00
021-352-23 $ 389.00
404-082-06 $ 939.00
515-010-23 $ 6,134.00
The owners of the above-mentioned properties failed to commence the required work as ordered by
the Building Director to abate a public nuisance. As permitted under Chapter 8.80 of the Bakersfield
Municipal Code, the public nuisances listed above were abated under the direction of the Chief Code
Enforcement Officer. The costs incurred by the City can be assessed against the property as provided
for in Chapter 8.80 of the Bakersfield Municipal Code. Property owners had been given notice of their
right to appear at the hearing on this matter before the City Manager or his designee and to object to
the correctness of the costs incurred by the City to remove the public nuisance. The Assistant to City
Manager has approved the assessments associated with the above mentioned properties.
The Council will need to confirm the approval of the Assistant to City Manager of the costs incurred by
the City for work performed to remove the public nuisance and order that such costs be made a lien
against the property. This will be done by adoption of the attached resolution.
JUNE25B1 HRG
June 12, 2003, 9:48AM
P:\june26b11 .doc
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Ron Fraze, Fire Chief
APPROVED
DEPARTMENT HEAD '~'.,~-o°~
June 11, 2003
CITY ATTORNEY,.,.~
CITY MANAGER
Automated Staffing System
1. Resolution authorizing the Finance Director to dispense with bidding not to exceed
$56,000.
2. Agreement with Principal Decision Systems International (PDSI) for the acquisition and
installation of an automated staffing system.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
This purchase is grant funded through the Metropolitan Medical Response System Federal Grant. This
automated system contacts specified emergency personnel throughout Bakersfield and Kern County
should a "weapons of mass destruction" and/or an emergency occur wherein additional personnel are
needed to respond. Notification is via pager, home or cell phone. Personnel can acknowledge whether
or not they will respond and further calls can be made to ensure adequate numbers of personnel are
responding.
Furthermore, this system can be used on a daily basis for staffing the fire stations. Currently, staffing
decisions and the tracking of work hours for the Fire Department has been manually inputted into the
computer. Fire Captains schedule suppression personnel based on roster vacancies and provisions set
forth in the Memorandum of Understanding (MOU). A fifty-one member roster must be maintained daily
which requires phone calls to fill the vacancies caused by illness, vacations or other reasons. This is
very time-consuming and automation would result in less errors and a fairer system.
PDSI has developed software which permits fire personnel to telephone a computer and inform the
computer they will be taking time off. The software then reviews the shift schedules and telephones the
most appropriate fire employee to inquire if that employee is available to work that open shift. After City
staff conducted a thorough investigation and study, PDSI was found to be the only vendor with this
software.
June 17, 2003, 3:48PM
S:\SUSAN\admin Rep telestaff, doc
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent
TEM: ~;~. V.,.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council APPROVED
Alan Tandy, City Manager DEPARTMENT HEAD /~TZ~
June 19, 2003 CITY ATI'ORNEY
CITY MANAGER
Resolution of Appreciation to the Society for Prevention of Cruelty to Animals (SPCA).
RECOMMENDATION:
Staff recommends that the City Council adopt.the attached resolution which commends the SPCA for their
many years of service to the City of Bakersfield.
BACKGROUND:
June 19, 2003, 9:51AM
S:~Admin Rpts~003\SPCA Reso 062503.dot
AT:al
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~. (.
TO:
FROM:
DATE:
SUBJECT:
(1)
(2)
(3)
(4)
(5)
(6)
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 9, 2003
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
Tract Maps and Improvement Agreements
Final Map and Improvement Agreements with Castle & Cooke California, Inc. for Tract 6166
Units 1, 2, and 3, 4, 5, and 6 located north of Panama Lane and west of Ashe Road.
(Ward 6)
Final Map and Improvement Agreement with Stuart Thomas Incorporated, DBA Lenox
Homes for Tract 6064 Phase 3 located south of Berkshire Road and east of South H Street.
(Ward 7)
Final Map and Improvement Agreement with Sierra West Estates for Tract 5362 Phase 4
located south of Hosking Avenue and east of Wible Road. (Ward 4)
Final Map and Improvement Agreements with Soper Homes, Inc. for Tract 6139 located
west of Jenkins Road south of Brimhall Road. (Ward 4)
Final Map and Improvement Agreement with Centex Homes for Tract 5831 Phase 3 located
south of Olive Drive and west of Old Farm Road. (Ward 4)
Final Map and Improvement Agreement with GMAC Model Home Finance and Lennar
Bakersfield for Tract 6077 Units 7 and 8 located south of Olive Drive and west of Verdugo
Lane. (VVard 4)
RECOMMENDATION: Staff Recommends approval of the maps and agreements.
BACKGROUND:
These Agreements are entered into to secure the improvements required for the
Subdivision Map. Such improvements include, but are not limited to streets, sewer,
storm drain, and landscaping on or adjacent to the property being subdivided.
td
NOTE: THE IMPROVEMENT AGREEMENTS
ARE F[LED IN THE CITY CLERK'S OFFICE
FOR REVIEW.
June 9, 2003.9:30AM
G:\GROUPDAT~ADMINRPT~2003\06-25\MAP AND IMPROVEMENT AGR.doI
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
I ITEM: ~.IT~.
AGENDA SECTION: Consent Calendar
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 10, 2003
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Award of four separate Consultant Agreements to four local engineering firms: Mclntosh &
Associates ($150,000); Meyer Civil Engineering ($150,000); Quad Knopf Inc. ($150,000);
and Ruettgers & Schuler Civil Engineers ($150,000) for providing on-call engineering and
surveying services for non-federally funded Capital Improvement Projects during Fiscal
Years 2003-04 and 2004-05. (All Wards)
RECOMMENDATION: Staff recommends approval of agreements.
BACKGROUND: To expedite delivery of the Capital Improvement Program (CIP), staff implemented an
on-call engineering and surveying services contracts with selected local engineering firms in 1996. This
on call program provides staff surveying and civil engineering design services as needed for various City
CIP projects. The program has proven to be very effective for providing timely design and surveying
services to the City to maintain CIP project delivery. These agreements will allow the on call program to
continue for Fiscal Years 2003-04 and 2004-05
On April 23, 2003, staff sent a Request for Qualification to 25 local engineering firms. On May 21, 2003,
the following nine firms submitted a Statement of Qualifications, along with their Hourly Billing Rate
Schedule.
Boyle Engineering
Cannon Associates
Dee Jaspar & Associates
DeWalt Corporation
Mclntosh & Associates
Meyer Civil Engineering
Porter-Robertson
Quad Knopf
Ruettgers & Schuler Civil Engineers
Based upon the selection committee's review of the Statements of Qualifications that were submitted by
those firms, the committee recommends award of consultant agreements to Mclntosh & Associates,
Meyer Civil Engineering, Quad Knopf, and Ruettgers & Schuler Civil Engineers.
Since specific scopes of work have not yet been determined, the compensation amount for each firm is set
at a not-to-exceed aggregate total of $150,000 for a two-year period. Project assignments will be based
on the firm's experience and expertise and on a rotational basis.
Funding for these agreements will be paid for through the actual budgeted project. No additional
appropriations are anticipated at this time.
June 10, 2003, 11:20AM
G :\G RO U PDAT~A D MIN R PT~2003\06-25\on-callFY04_05.dot
ADMINISTRATIVE REPORT
IMEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~ .r~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 9, 2003
APPROVED
DEPARTMENT HEAD ~'~
-
ClTYA'I=rORNY~__~~
CITY MANAGER
Agreement with San Andreas Fire District, a non-profit, municipal corporation, to purchase
twenty (20) surplus self contained breathing apparatus from the City for $1.00 each, for a
total of $20.00.
RECOMMENDATION: Staff recommends sale of surplus breathing apparatus.
BACKGROUND: The Finance Director has received a request from San Andreas Fire District to buy
twenty (20) surplus, used self contained breathing apparatus. Parts are no longer available for this model
nor are they interchangeable in the upgraded model now used by Bakersfield Fire Department.
Bakersfield Municipal Code section 3.20.120F provides for this action and states that any sale to a
governmental entity or nonprofit organization shall be subject to confirmation and approval by the City
Council.
The items are being sold "as is and with all faults" to remove the City from any potential liability claims.
Purchasing Division
DW:Ijm
P:~ADMIN~2003 ADMIN\C03_0625_B_Sale of Surplus Breathing Apparatus.doc
June 9, 2003, 3:09PM
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003 AGENDA SECTION: Consent Calendar
ITEM: ~.O.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 12, 2003
APPROVED
DEPARTMENT HEAD /~./~
CITY ATTORNEy/r~ ,,~
CITY MANAGER .,/~/~
SUBJECT: Three year lease agreement with Andre Family Rentals for $15,000 annually for storage space
at 1420 "G" Street. 0Nard 2)
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND:
Attached for your consideration is a lease agreement for the Police Property Room located at 1420 "G"
Street. The Police Department relocated to this facility on a temporary basis approximately two years
ago from 1325 "P" Street, which was torn down to make way for the Ice Rink/Aquatics Center Project.
Since then they have determined that its' location works well for their operations and desires to lease
the property rather than rent it on a month-to-month basis. The terms of the lease are: three year term;
approximately 4,500 rentable square feet; first year's rent of $15,000 (gross basis), second at $15,600
and third at $16,200; and the City will be paying for all utilities and the landlord will be paying for
maintenance charges, real property insurance and real estate taxes.
June 12, 2003, 1:55PM
P:\MyFiles~Admin Repor[s\WSP SoC Relinquishment.doc
DMA/s
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 12, 2003
APPROVED
Consultant Agreement with Krazan & Associates, Inc. ($258,075) to provide materials
testing services for two years (All Wards).
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND: As part of the construction inspection of the City's Capital improvement Program
projects, various materials used in that construction must be tested for compliance with the projects'
specifications. The City does not have the staff or the equipment necessary to perform those tests or
analyses. Therefore, the City has entered into agreements with local testing laboratories for providing the
required services.
Staff requested Statements of Qualification and Proposals (SOQ&P) from five local material testing firms.
Four of those firms (BSK & Associates, Kleinfelder Inc., Soils Engineering, Inc. and Krazan & Associates)
submitted their SOQ&P's to the City by May 30. Staff then reviewed those statements of qualifications
and fee proposals. As a result of that review, the staff selection committee ranked the firms based on a
combination of qualifications first and estimated fee second.
Staff recommends award of this agreement to Krazan & Associates, Inc. based on the combination of their
qualifications and fee rates being the most beneficial for the City. The fee rates submitted with the
SOQ&P's were used only as a basis of comparison since actual cost to the City will be based on the
number and type of tests required.
Funding for this agreement will be paid for through the actual projects that are currently budgeted. No
additional appropriations are anticipated.
June 12. 2003, 12:03PM
G:\G ROU PDAT'~ DMINR PT~2.003\06-25\Soils On-call.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
IAGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council A~Pp~OVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 13, 2003 CITY ATI'ORNEY ~
CITY MANAGER.
SUBJECT:
Agreement with the County of Kern for Shared Cost of Operating Green and Woodwaste
Diversion Program.
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: Since 1993 the County of Kern has participated in shared agreements with the City to
operate and promote the City's Greenwaste Processing Program. Agreements No. 93-24, No. 99-136,
and No. 00-169(1) have specified that the City of Bakersfield and the County of Kern would share in the
cost of recycling plant and woody materials, in accordance with AB 939. The current Agreement, No. 00-
169(1), continues this recycling program through FY 2002-03. This proposed Agreement would renew the
County as a co-sponsor of the Mt. Vernon Recycling Center for a two year period beginning with FY 03-
04.
The County's share of costs is based upon a pro rata share of County tonnage processed at the facility.
City and County tonnages are determined by statistical surveys of public loads, and tracking of packer
truck loads. Exhibit "A" of the attached Agreement provides a formula by which packer truck tonnage from
the metropolitan area is divided between the City and County for cost-sharing purposes. Exhibit "B" of the
attached Agreement delineates estimated expenditures for FY 2003-04 to be approximately $4,273,472.
The County has averaged 30% shared participation in the greenwaste program over the last 2 ~,~ years.
The percent participation by County residents is multiplied by the Facility's actual net expenditures, to
determine the County shared contribution. The estimation of the County's share of costs for FY 03-04 is
$1.28 million. Over the term of this agreement the County will contribute up to $2.35 million for cost-
sharing purposes.
The attached Agreement would become effective July 1,2003. The Kern County Board of Supervisors will
consider the attached Agreement at their regular meeting of June 24, 2003.
June 17, 2003, 8:47AM
G:\G ROU p DAT~A DMIN R PT~2003~06-25\KernCountyAgG reenWoodWaste.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
IAGENDA SECTION: Consent Calendar
ITEM: ~. I~.
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
APPROVED
June 11, 2003
DEPARTMENT HEAD ~'~..~
CITY ATTORN E~c_~.. ~~-
CITY MANAGER
Contract Change Order No. I to Agreement No. 03-053 with P & J Electrical Construction
for $10,653.57 .for a revised total contract amount of $37,629.57 for the Replace Fire
AIarm System in City Hall Annex Building Project 0Nard 2).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: The City's Consultant for this project, Cornelius Consulting Group, designed this project
based upon record drawings of the City Hall Annex Building. The original plans showed the fire alarm
system with a symbol indicating all wiring was in conduit. After start of construction of this project and
inspection of all existing fire alarm devices in the Annex Building, it was discovered that the existing
devices were installed without conduit and junction boxes. This Change Order is to correct the situation by
installing new conduit and junction boxes for all devices in the Annex Building.
Funds are available in the CtP account for this Change Order.
WGM Public Works~Engineering
June 11, 2003, 8:35AM
G: ,GROUPDAT~,ADMINRPT\2003\06-25\CCO NO. 1 Replace Fire Alarm System.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 12, 2003
DEPARTMENT HEAD ~~/~ROVED
CITY ATTO R N E Y (.~/-~"~/,~
CITY MANAGER .
Contract Change Order No. 2 to Agreement No. 03-018 with S.C. Anderson Inc. for
$49,217.98 (for a revised contract amount of $5,484,531.98) for the Bakersfield Ice Center
Project (Ward 2)
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: During the excavation of the foundations, severely saturated and unstable soils were
discovered which are unsuitable for supporting the foundation of the Ice Center building. The Contractor
has agreed to excavate and replace this soil for the lump sum price of $5,391.82. To help mitigate this
cost, the contractor is being allowed to use soil from the future competition pool site. The contractor has
agreed to credit the City $2,700.00 for the use of this soil. It should be noted that using this soil will
reduce the excavation necessary for the competition pool, thereby lowering the future bid price of the
Aquatics Center Project. This work will add one additional calendar day to the completion date of the
project.
After the award of the project, an area within the ice Center building was identified that could
accommodate an additional "Party Room" and "Family Toilet Room." The addition of the party room will
enhance the revenue generation of the Ice Center and the additional Family Toilet Room will help
accommodate the comfort of the patrons using the new facility. The contractor has agreed to add the
"Party Room" and "Family Toilet Room" for an additional $42,838.85. This work will add four additional
calendar days to the project.
In order to provide City computer network access to the new Ice Center, additional electrical conduit must
be installed to provide computer cable to the building. The contractor has agreed to install these conduits
for the lump sum price of $2,781.89. This work will not impact the completion time of the project.
In order to provide for the cleaning of the roof drains, clean-out areas need to be installed. This will allow
for regular maintenance of the roof drains to prevent possible build up of storm water on the roof of the Ice
Center. The contractor has agreed to install these roof drain clean-outs for the lump sum price of
$3,076.50.
Piping for the heat exchange system between the Ice Center and the pools in the Aquatics Center Project
needs to be installed under the Ice Center foundation. The contractor has agreed to install this piping for
the lump sum price of $4,452.92.
April 30, 2003
G:\GROUPDATXADMfNRPqL2003\06-25~Bakersfield Ice Center CCO2 version 2.d~c
ADMINISTRATIVE REPORT
An electric power recharge station needs to be constructed for an electric powered Zamboni. This feature
will give the ability to use the electric powered Zamboini in this facility. The contractor has agreed to install
the electric power recharge station for the lump sum price of $4,013.00.
During a design review, it was discovered that a surge tank and solenoid valve which are a part of the
water system were not needed. The contractor has agreed to credit the City in the amount of $3,956.00
for the deletion of these items.
An examination of the rubber flooring products available for the Ice Center revealed that a tile type product
was available at a lesser cost than a sheet type product. The tile product will enhance the maintenance
because only the worn tiles will have to be replaced instead of the whole floor. The contractor has agreed
to credit the City $3,500.00 for installing the tile type rubber flooring in lieu of the sheet type rubber
flooring.
An alternative metal siding product was also identified for the exterior of the building which is lower in cost
than the original specified siding. The alternative siding is equal and comparable to the original specified
product. The contractor has agreed to credit the City in the amount of $3,181.00 for this change.
Due to PG&E failing to clear overhead utilities in a timely manner on the Ice Center Project site, the
contractor was prevented from beginning work on the specified start date indicated in the contract. The
overhead utilities were finally cleared eight calendar days after the specified start date. As such, the
contract completion date needs to be adjusted proportionally.
These change order items will increase the current contract amount by $49,217.98. It is important to note
that cumulative change orders to date on this project reflect a credit of $25,468.02 as illustrated below:
· Original Contract Amount = $5,490,000.00
· Amended Contract Amt after CCO#1 & 2 = $5,464,531.98
· Net Savings = ($ 25,468.02)
These changes also extend the contract completion date from November 10, 2003 to a new completion
date of November 23, 2003.
April 30, 2003
G:\GROUPDAq~ADMINRPTx2003~06-25~Bakersfie[d Ice Cenlcr CCO2 version 2.dcc
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: <~,~:.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 11,2003
APPROVED
DEPARTMENT HEAD ,~r-~ ,/?,,-Z
CITY ATTORNE~/~--
CITY MANAGER ~
Common Use Agreement between the City of Bakersfield and Rosedale Ranch
Improvement District of the North Kern Water Storage District for an Irrigation Easement
within Allen Road. 0Nard 4)
RECOMMENDATION: Staff Recommends approval of the Common Use Agreement.
BACKGROUND:
The Developer of Tract 6061, located north of Reina Road and east of Allen Road,
is required to widen Allen Road adjacent to his subdivision. He will also replace the
Water Storage District's existing irrigation canal with a pipeline which will be located
within the Allen Road right of way. Upon acceptance of the street and
improvements, the City and District will own easements and improvements which
occupy the same space. This Agreement consents to and establishes the guidelines
for the construction, reconstruction, maintenance and use of the easements and
improvements.
June 12, 2003, 4 31PM
G:\GROUPDA'[~,ADMINRPT~003\06*25\COMMON USE AGREEMENT.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
June 10, 2003
//,~ROVED
DEPARTMENT HEAD(-~f -
ClTY MANAGER/ ~'~'~
Agreements to Indemnify LAFCO for City Annexation No. 437, Proceeding No. 1350 and
City Annexation No. 438, Proceeding No. 1352 uninhabited territory located in four separate
areas as follows: at the northwest corner of Renfro and Stockdale Hwy., at the southwest
corner of Cottonwood and Pacheco Road, at the northwest corner of Springdale and
Sunflower Way and at the southeast corner of Snow and Allen Road. (Wards 1,4, and 7)
RECOMMENDATION:
Staff recommends adoption of agreements.
BACKGROUND:
The Local Agency Formation Commission (LAFCO) is processing the annexations and will place a
condition that the city indemnify LAFCO prior to the issuance of Certificate of Completion for the
annexation areas. The agreement provides that if LAFCO is sued for approving the City's
application for annexation, the city will bear the burden of defense. The property owners of the
annexation areas have all consented to annex their properties to the city.
The annexation areas consist of approximately 120 acres for Annexation 437 and approximately
81 acres for Annexation No. 438. Both annexation areas are uninhabited. Annexation No. 437 is
located at the northwest corner of Stockdale Highway and Renfro Road and at the southwest
corner of Paoheco Road and Cottonwood Road. Annexation No. 438 is located at the northwest
corner of Springdale Drive and Sunflower Way and at the southeast corner of Snow Road and
Allen Road.
The property owners wish to annex the sites and develop in the city.
MO
Admin\6-25-437
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~:~.
TO: Honorable Mayor and City Council APPROVED
FROM: Stan Ford, Director of Recreation and Parks DEPARTMENT HEAD ~) _.-
DATE: June 17, 2003 CITY ATTORNEY ~
CITY MANAGER ~_,..
SUBJECT:
1. Amendment No. 1 to Agreement No. RP02-049 for $20,000, for a revised total contract
amount of $40,400 with Rick Maharrey dba Kern County Slow-Pitch Softball for sports
officiating services.
2. Agreement between the City of Bakersfield and Rick Maharrey dba Kern County Slow-
Pitch Softball in an amount not to exceed $50,400 for sports officiating services.
RECOMMENDATION:
Staff recommends approval of the amendment to the current year's agreement and approval of the new
agreement.
BACKGROUND:
The Kern County Slow-Pitch Softball provides sports officiating services for the softball programs provided
by the City of Bakersfield. The program has experienced an unusually high demand for softball leagues
this year; thus, an increase in the number of officials required to officiate the games. Registration fees
cover 100% of direct operating costs for the softball leagues. The amendment to the current year's
departmental agreement allows for the increase in participation.
The new agreement provides for sports officiating services for the term July 1, 2003 - June 30, 2004.
Services include officiating for men's, women's, and co-recreational slow-pitch league, playoff, and
tournament games.
June 17, 2003, 4:01 PM:dj
P:~,dmin Rpts\KCSlow-PitchAdmin6-03.doc
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003 AGENDA SECTION: Consent
ITEM: '~. v~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Building
June 18, 2003
APPROVED
DEPARTMENTHEAD.,'~r-,~.~
CITYATTORNEY '(-//~-~
CITY MANAGER ,/Z~
Contract Change Order No. 2 to Agreement No. 01-166 with Delta Microimaging for
$100,000 for document file conversion to Laser Fiche or Mirco Fiche Formats for a revised
contract amount of $350,000.
RECOMMENDATION:
Staff recommends approval of the amendment of the agreement.
BACKGROUND:
At the July 18, 2001 Counci~ Meeting, Delta Microimaging was awarded the contract for $250,000
to scan documents, maps and plans, and various other materials into Laser Fiche or Micro Fiche
format. Agreement 01-166 provides for a twelve month extension of the contract not to exceed the
budgeted amount. The FY 02/03 budget for the Building Division contains funding of $100,000 in
the Development Services Fund for continuing with the back file conversion of documents to laser
fiche.
MD
Admin\apr~6-25-mfagree
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~'.~.
TO: Honorable Mayor and City Council APP/~VED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 18, 2003 CITY A'I-rORNEY ~
CITY MANAGER
SUBJECT:
Consultant Agreement ($211,100.00) with Aquatic Design Group, inc. (Carlsbad, CA) for
Design Services for Jefferson Park and Martin Luther King Jr. Park Pool Rehabilitation.
0Nards 1 & 2)
RECOMMENDATION: Staff recommends approval of the agreement.
BACKGROUND: In June 2000, Recreation and Parks Department received a survey of all existing City
pools to determine if they meet current health, safety and Americans with disabilities code requirements.
The results of that survey lead to the recommendation to rehabilitate Jefferson and MLK pools. In
November 2002 Public Works staff began the Qualification Based Selection process of selecting a design
consultant for this project. A Request for Qualifications was sent to local and out of town design firms,
resulting in submittals of Statements of Qualifications on January 10, 2003 from the following three firms:
David Jay Flood Architect (Santa Monica); Fields Devereaux Architects and Engineers (Bakersfield); and
Quezada Architecture (San Francisco).
Staff's review of funds available for design of this project with only City Park Development Funds indicated
that there were not sufficient funds available. A decision was then made to fund the design services with
Economic and Community Development (HUD) funds. This required that the City readvertise this project
using HUD guidelines for consultant selection. Public Works staff began the Qualification Based Selection
process a second time resulting in submittals of Statements of Qualification and Fee Proposal (SOQ&Ps)
on June 9, 2003 from the following two firms: Aquatic Design Group, Inc. (Carlsbad, CA) and Fields
Devereaux Architects and Engineers (Bakersfield, CA).
After review of the SOQ&Ps and telephone interviews on June 18, 2003, the Selection Committee
recommends the firm of Aquatic Design Group, Inc. be retained as the Design Consultant for this project.
Staff recommends that the consultant agreement for this project be awarded to Aquatic Design Group, Inc.
based upon their combination of qualifications and fee proposal being the most favorable to the City.
WGM: Public Works Dept. Design Section
June 18. 2003. 3:26PM
G:\GROUPDAT~,DMINRPT~-003\06-25\Consultant Agreement Jefferson & MLK Pool Rehab.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: <{ .~/.
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 9, 2003
APPROVED
DEPARTMENT HEAD/~,~
CI MANAGER
SUBJECT: Reject bids for Thirty-six (36) Opticom Model 752 Phase Selectors for Public Works.
RECOMMENDATION: Staff recommends rejection of bids.
BACKGROUND: The Opticom Model 752 Phase Selector works with traffic signals to recognize and
discriminate between distinct emitter frequency rates to determine whether the approaching vehicle is
emergency (fire and ambulance) or non-emergency (bus). Golden Empire Transit District had requested
their buses be included in the City's traffic signal preemption system.
Two (2) bids were received April 25, 2003. Gas Tax funds are available for this purchase, however, a
cooperative grant with Golden Empire Transit District will be available approximately November 2003, and
staff recommends delaying the purchase until then.
Purchasing Division
DW:Ijm
P:~ADMIN~2003 ADMIN\C03_0625 A_Opticom 752 Phase Selectors REJECT BiDS.dec
June 9, 2003, 8:50AM
VISION
ADMINISTRATIVE REPORT
MEETING DATE June 25, 2003 AGENDA SECTION: Consent Calendar
ITEM: '~ ,'7_..
TO: Honorable Mayor and City Council APPROVED
Bogart, Water Resources Manager DEPARTMENT HEAD.
FROM:
Gene
DATE: June 11, 2003 CITY ATTORNEY
CITY MANAGER,/X.~/.
SUBJECT:
Rescind bid of $708,768.00 from Whitten Pumps Incorporated, and accept bid of
$714,548.00 ,and award contract to Farm Pump and Irrigation for "Drilling, casing
and pump testing four (4) gravel envelope water wells - Stations CBK--44, L-209, L-
210, L-211' for the Water Resources Department, 0Nard Number 4)
RECOMMENDATION: Staff recommends acceptance of second highest bidder.
BACKGROUND: On June11, 2003 Paul W. Cardwell, a representative of Whitten Pumps
Incorporated personally notified the City of Bakersfield Water Resources Department that they would
not be able to begin execution of the well drilling contract within a reasonable time frame due to other
commitments. The City must proceed with the project using the next lowest bidder, Farm Pump and
Irrigation. This water well drilling project is the first phase to complete four (4) additional domestic
water wells within the City owned Ashe Water System. Station CBK-44 is located on lot 25 of tract
5882 east of Allen Road and south of Bdmhall Road. Station L-209 is located on lots 8 & 9 of tract
5993 phase 4 south of Snow Road and west of Calloway Road. Station L-210 is located on lot 65 of
tract 6077 south of the new Olive Drive alignment and west of Calloway Road. Station L-211 is
located lot 44 of tract 6056 north of Reina Road and east of Jewetta Avenue. All of these new well
sites will help to serve the expanding northwest developments within the Ashe Water System.
Five bids were received on Apdl 11,2003 for this project. The results are as follows:
Whitten Pumps, Incorporated
502 County Line Road
Delano CA 93215 (County)
................................................. in the amount of: $708,768.00
Farm Pump and Irrigation
Box 1477, 535 North Shafter Avenue
Shafter CA 93263 (County) ................................................ in the amount of: $714,548.00
June 12, 2003, 4:28PM
S:~2003 ADMIN RPTS\CBK44;L-209;L-210;L-211 ;award. DOC3
ADMINISTRATIVE REPORT
Bakersfield Well and Pump Company
7212 Fruitvale Avenue
Bakersfield CA 93308 ........................................................... in the amount of: $843,412.00
Layne Chdstensen Company
11001 Etiwanda Avenue
Fontana CA 92337 (Out of County)
....................................... in the amount of: $913,813.00
Beylik Ddlling Incorporated
555 South Harbor Blvd.
La Habra CA 90631 (Out of County)
....................................... in the amount of: $985,000.00
(Typist's Inftials)
(MonthDayDept 1 ,Section)
S.F.C.
6/12/03
Water
Jt~ne 12, 2003~ 4:25PM
S:~2003 ADMIN RPTS\CBK-44.doc;L-209.doc;L-210.doc;L-211 .doc;award. DOC3,doc
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003 AGENDA SECTION: Consent Calendar
ITEM: <~,463...
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 11,2003
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY ~.,,/jr~.~
CITY MANAGER
Accept bid to award contract to Bowen Engineering & Environmental ($214,999.40) for
Demolition of Improvements at 800 14th Street, Food Bank (Ward 2).
RECOMMENDATION: Staff recommends acceptance of Iow bid and award of contract.
BACKGROUND: This project consists of demolition of the old Food Bank building at 800 14th Street; the
demolition of abandoned "P" Street north of 14th Street, and the existing temporary parking lot immediately
west of the Food Bank. Installation of new fence along BNSF Right of Way is included. The Engineer's
Estimate for this project was $238,700.
On June 11, 2003, five acceptable bids were received as follows:
Bowen Engineering & Environmental
4664 S. Cedar Ave.
Fresno, CA 93725
(Out of City)
In amount of
$214,999.40
Kroeker, Inc.
4627 South Chestnut
Fresno, CA 93725
(Out of City)
In amount of
$225,720.80
Soil Enterprises, inc.
P. O. Box 733
Brent~vood, CA 94513
(Out of City)
In amount of
$231,711.00
CST Environmental, Inc.
404 North Berry Street
Brea, CA 92821
(Out of City)
In amount of
$289,688.00
Zondiros Corp.
2401 208t" Street, Suite C-8
Torrance, CA 90501
(Out of City)
amount of
$293,650.00
WGM Public Works/Design Engineering
June 11, 2003, 4:23PM
G:\GROUPDAT\ADMINRPT\2003\06-25\Demolition of Improvements at 800 14th Street. dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 17, 2003
APPROVED
DEPARTMENTHEAD
CITY ATTORNEY/,~~'---'-
CITY MANAGER
SUBJECT:
Accept bid from Central Valley Truck Center $317,402.08, for two (2) replacement cab over
Front Self Loading Dump Trucks for the street cleaning division of the Public Works
Department within the Refuse Fund.
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Invitations to bid were sent to seven (7) vendors. Three (3) bids were received, as
follows:
Central Valley Truck Center
2707 South East Avenue
Fresno, CA 93725
Jim Burke Ford
2001 Oak Street
Bakersfield, CA 93301
Bakersfield Truck Center
8140 Golden State Avenue
Bakersfield, CA 93308
in the amount of
$317,402.08
(City) in the amount of $320,567.23
With 1% Sales Tax consideration $317, 578. 38
(County) in the amount of $334,804.47
Purchasing Division
DW:Ijm
P:~ADMIN~2003 ADMIN\C03_0625_C_Front Loading Dump Trucks REVISION C,doc REVISION
June 17, 2003, 3:42PM
ADMINISTRATIVE REPORT
IMEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: '~.cc..
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 13, 2003
AP. PROVED
DEPARTMENT HEAD
CITY ATTORNL~YJ~
CITY MANAGER
Accept bid to award contract to Valley Printers, not to exceed $75,000, for three (3)
issues of the activity brochure for Recreation and Parks.
RECOMMENDATION: Staff recommends acceptance of bid and award of contract.
BACKGROUND: The Recreation and Parks brochure provides information to the public on
activities, special events, park locations and accessibility, etc. This contract is for brochures to be
produced for Fall 2003, Spring 2004, and Summer 2004. Each production will include
approximately 40,000 brochures, which is 50,000 fewer than last year. The bid prices below are
base prices. Some production issues may contain added pages to accommodate program
activities. These added pages increase the base price.
Invitations to bid were sent to eleven (11) vendors. Eight (8) bids were received, as follows:
Valley Printers
16230 Filbert Street
Sylmar, CA 91342
in the amount of
$51,462.00
Coastline Graphics, Inc.
1790 Kelton Avenue
Los Angeles, CA 90034
in the amount of
$74,412.00
BertCo Graphics
1855 Glendale Boulevard
Los Angeles, CA 90026
in the amount of
$81,855.00
Purchasing Division
DW:tjm
P:~ADMIN~003 ADMIN\C03_0625_D_Recreation Brochure,doc
June 13, 2003, 11:29AM
PAGE I OF 2
ADMINISTRATIVE REPORT
Premier Color Graphics
324 South Santa Fe Avenue
Visalia, CA 93292
Sierra Printers
901 19th Street
Bakersfield, CA 93301
in the amount of
Relizon
509 Coolidge Drive
San Gabriel, CA 91775
Central Valley Business Forms
P. O. Box 3850
Visalia, CA 93278
Lee's Copy Network
4410 Easton Drive
Bakersfield, CA 93309
(City) in the amount of
(City)
in the amount of
in the amount of
in the amount of
$81,918.00
$86,610.00
$91,907.73
$98,840.40
$100,705.20
Purchasing Division
DW:Ijm
P:~ADMIN~003 ADMIN~C03_0625_D_Recreation Brochure.doc
June 13, 2003, 11:29AM
PAGE 2 OF 2
ADMINISTRATIVE REPORT
IMEETING DATE
June 25, 2003 Consent Calendar
AGENDA SECTION:
ITEM: ~. c~.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gene Bogart, Water Resources Manager
June 10, 2003
PPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER //~
Acceptance and Recording of Bill of Sale and Grant Deed from California Water Service
Co. for facilities related to the Northeast Bakersfield Water Supply Project's Kern River
Pumping Plant. (Ward No. 3)
RECOMMENDATION: Staff recommends acceptance and recording of Bill of Sale and Grant Deed.
BACKGROUND: The Northeast Bakersfield Water Supply project is to provide treated drinking water
to the northeast and central portions of the City. The Kern River Pumping Plant, an integral part of the
water project, is a combination facility that incorporates both the City's and California Water Service
Company's (Cai Water) pumping requirements. The City's share of the pumping plant construction cost
was approximately 20%. Agreement No. 01-205 designated Cai Water as lead agency in the construction
installation, construction management and inspection of the pumping plant. Agreement No. 01-205
directed Cai Water to convey to the City the title to the facilities which are to be used exclusively by the
City upon completion of construction and acceptance of the pumping plant. The Notice of Completion for
the pumping plant was filed on April 25, 2003. The Bill of Sale and Grant Deed is the conveyance
document to accomplish the transfer of ownership to the City of the designated facilities at the pumping
plant.
The City Water Board at its meeting of May 21, 2003, reviewed the Bill of Sale and Grant Deed and
recommended acceptance and recording by the City Council.
FC:
June 10, 2003, 8:42AM
S:~003 ADMIN RPTS\JUN25WT1CC.CCO,dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: .~'. ~..~..,
TO:
FROM:
DATE:
SUBJECT:
(1)
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 11, 2003
Dedication Of Property
APPROVED
DEPARTMENT HEAD ~,~ ~_~r ~
CITY ATTORNEY ~' ' ~'~
CITY MANAGER //~.~
Quitclaim Deed from the City of Bakersfield to Riverlakes Investment Company for a portion
of the Beardsley One Ditch easement located between Coffee Road and the Friant Kern
Canal. (Ward 4)
RECOMMENDATION: Staff Recommends approval of the Common Use Agreement.
BACKGROUND:
Riverlakes Investment Company will relocate and underground a portion of the
Beardsley One Ditch located between Coffee Road and the Friant Kern Canal. This
document will quitclaim back to the developer the existing canal easement. The City
is in possession of and will record concurrently with the Quitclaim an easement for
the relocated canal.
June 11, 2003, 9:42AM
G:\GROUPDAT~ADMINRpT~2003\06-25\DEDICATiON OF PROPERTY.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: ~. -~'-~..
TO: Honorable Mayor and City Council
APPROVED
FROM: Carroll Hayden, Human Resources Manager DEPARTMENT HEAD
DATE: June 10, 2003 CITY ATTORNEY ~
CITY MANAGER
SUBJECT:
Public Works Department, Solid Waste Division, Heavy Equipment Operator request to
extend medical leave without pay beyond one hundred-eighty days, pursuant to Municipal
Code Section 2.84.560 -Sick Leave Depletion
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
An employee in the Public Works Department has been on intermittent sick leave without pay for a single
illness since August 19, 2002. The employee's physician has recommended the employee continue to be
absent from work until June 26, 2003 at which time the employee will be further evaluated. As the
employee's leave without pay will expire unless Council approves an extension, the employee is
requesting a 30-day extension until July 9, 2003. Staff recommends approval.
jm
June 18, 2003, 9:02AM
S:~ADMINRP'I'~Allen LOA.dot
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM: ']. cjcj.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 10, 2003
/~xPROVED
D EPAR T MENT HEAD
ATTOR 4'
CITY MANAGER .~
Authorize the Finance Director to forward to a collection agency, accounts receivable in
various funds totaling $163,959.60.
RECOMMENDATION: Staff recommends the City Council authorize the Finance Director to forward to a
collection agency accounts receivable.
BACKGROUND: The staff has exhausted all possible means at its disposal to collect these past due
accounts. Generally, individuals cannot be located or bankruptcies are involved and further collection
efforts would result in excessive cost. Accounts not involving bankruptcy will be forwarded to a collection
agency (H.P. Sears) for further action. Historically 5-7% of City accounts forwarded to a collection agency
are eventually recovered.
Account detail is attached. The amount recommended is made up of the following account categories:
Commercial Sewer Service & Solid Waste (Refuse)
Risk Management (Property Damage Claims)
General Services - Airpark
Police (Alarm Violations & Misc. Activity)
Fire Safety (Haz Mat Plans & Spill Response)
Residential Sewer Service & Solid Waste (Refuse)
Other
$54,643.44
44,031.39
12,446.42
22,501.50
12,193.29
17,846.56
297.00
TOTAL $163.959.60
The recommended write off amount is about .48% of total billing, or less than 1%. The private sector uses
1-2% as an acceptable write off. Bankruptcy proceedings make up 10.79% or $17,696.25 of the write off
amount. In these cases, claims have been filed with the courL Once bankruptcy is filed, the debtor is
protected by the court and we are prohibited by law from further collection efforts.
The collection process for invoiced accounts begins after an invoice is unpaid for 60 days with a computer
generated past due notice which continues every 30 days. Additionally, past due letters are sent and
phone contact is initiated at 90 days delinquent. Larger balances are given priority.
Mg
June 10, 2003, 1:41PM
S:\Kim G\Bill~Admin - Writeoffs03Revised .doc
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
June 12, 2003
APPROVED
DEPARTMENT HEAD
CITY MANAGER
SUBJECT: Acceptance of real property located at the southeast and southwest corners of Brimhall and
Coffee Roads from the State of Califomia for the Westside Parkway. (Ward 4)
RECOMMENDATION: Staff recommends acceptance of deeds.
BACKGROUND:
Attached are five deeds transferring State owned property to the City for the Westside Parkway. Previous
to the Westside Parkway there was the Kern River Freeway which was to be State Route 58. During this
time, the State of California purchased unimproved commercial properties at the southeast and southwest
corners of Brimall and Coffee Roads that were about to be developed to avoid having to pay for fully
improved properties. Subsequently, the State determined that State Route 58 should be located further
north along the Seventh Standard Road, This resulted in the City taking over the project as a local
expressway or parkway. Consequently, the State no longer needed the properties and has agreed to
transfer them to the City at no cost. The properties consist of approximately 30 acres, but does not
include the Chevron Station and the southwest corner. However, it does include the land under the Las
Palmas Nursery leased from the State on the southeast corner.
June 12, 2003, 3:59PM
P:\MyFiles~Admin Reports\WSP SoC Relinquishment.doc
DMA/s
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Hearings
ITEM: ~.Q...
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
June 11,2003
APPROVED
DEPARTMENTHEAD~-."-~.._~/~4
CITY ATTORNEY ~
ClTY MANAGER /~
Resolution upholding the decision of the Planning Commission approving Vesting
Tentative Tract Map 6182 and the Negative Declaration, and denying the appeal by the
Sierra Club. (Ward 3)
RECOMMENDATION:
Staff recommends adopt resolution upholding the Planning Commission's decision approving the
Negative Declaration and Vesting Tentative Tract Map 6182 and denying the appeal
BACKGROUND:
On May 15, 2003, the Planning Commission adopted Resolution No. 86-03, conditionally approving
Vesting Tentative Tract Map 6182 proposed by Pinnacle Engineering, representing the applicant
Lucas Development. Tract 6182 is located on the northwest corner of Highway 178 and Miramonte
Drive consisting of 361 lots for purposes of single family development, and 1 lot for drill site on
104.86 acres, zoned R-1 (One Family Dwelling) including a request for alternate lot and street
design. The Initial Study is attached as background material.
Gordon I. Nipp, of the Sierra Club, filed an appeal to the Planning Commission's approval of Tract
6182 and the Negative Declaration citing that cumulative impacts to air quality and traffic have not
been addressed. The letter suggests there would be detrimental health effects from air pollution
and states this tract in combination of other projects in the area would result in congestion on
Highway 178.
During the May 15, 2003 public hearing before the Planning Commission, three speakers spoke in
opposition. Speakers in opposition expressed concerns related to cumulative impacts to air quality,
increased traffic, and habitat. Three people spoke in favor of the project. The applicant agreed to
all the conditions as recommended by staff.
The Sierra Club suggests that the General Plan Update EIR contains little information relevant to
cumulative air and traffic impacts, and that more accurate modeling software should be used to
determine the impacts. They suggest that a project EIR would yield public disclosure of information
about air quality, health and traffic impacts. Staff is of the opinion that the "Air Quality Impact
Study" and "Limited Traffic Study" submitted by the applicant's consultants are adequate in both
ADMINISTRATIVE REPORT Page2
analysis and recommended mitigation measures. The "Air Quality Impact Study" determined
cumulative air quality impacts to be less than significant. The "Limited Traffic Study" concluded that
cumulative traffic impacts are less than significant. Both these documents are incorporated into the
Initial Study and Negative Declaration.
The Sierra Club recommends that Condition No. 38 in Exhibit "A" attached to the resolution be
referred for separate review. This condition allows the developer to select one or more methods
that would result in a reduction of ROG emissions of at least 1.6 tons per year. These amounts of
emissions represent the amount in which the project will exceed the 10 tons per year threshold.
Like ail other mitigation measures, Condition No. 38 provides a method by which impacts of the
project would be reduced to less than significant levels. The applicant submitted an Air Quality
Impact Study, prepared by WZl, Inc. The Study recommends mitigation measures that reduce
impacts associated with construction activities, fugitive dust emissions, and mobile source
emissions to less than significant levels (see Condition Nos. 35 through 38 of Exhibit "A"). The
developer has agreed to the mitigation measures. The San Joaquin Valley Air Pollution Quality
District has reviewed the study and agreed with the analysis and conclusions that this project would
not result in any significant adverse air quality impacts after inclusion of the mitigation measures.
No further study is needed.
In response to the appellant's concerns with traffic congestion, congestion on Highway 178 would
exceed acceptable levels only if the approved tracts in the Highway 178 area, east of Highway 184
were all built out today under present-day road conditions. However, tracts are built out over a
number of years, with each project paying for its proportional share through the Transportation
Impact Fee program for funding the widening of Highway 178. The Public Works Department
reports that the widening of Highway 178, near Highway 184 will be scheduled in a timely manner
to meet future growth needs. In addition, the Public Works Department is proposing advance
planning in the upcoming 2003-04 fiscal year budget as a first step toward construction of Highway
178 as a freeway on the adopted Specific Plan Line. This would include Project Study Reports on
the interchanges at Masterson, Vineland and Alfred Harrell Highway.
Pursuant to Subdivision Map Act Section 66474.2, in determining whether to approve or disapprove
the map, a local agency may only apply the ordinances, policies, and standards in effect on April 1,
2003, which is the date this application was deemed complete.
Conclusion.
Based on the above information, Staff recommends the Council uphold the Planning Commission's
decision to approve the tract with conditions and mitigation measures, which have been agreed to
by the applicant, adopt the Negative Declaration, and to deny the appeal.
JE
Admin\iun\6-25-6182
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Hearing
ITEM: ct. ~).
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
June 18, 2003
DEPARTMENT HEAD /,~PROVED
--
CITY MANAGER /~_,.--
ResolUtion adopting the 2003-2024 Regional Transportation Capital Improvement Plan and
Fee Schedule. (All Wards)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: Chapter 15.84 of the Bakersfield Municipal Code requires that the City Council adopt
the Regional Transportation Facilities List and the Transportation Impact Fee Schedule annually~ The
Regional Transportation Facilities List includes those projects in the Metropolitan Bakersfield 2010 Plan
area which are included in the adopted Capital improvement Plan annually updated by the city council.
These facilities constitute some of the regional facilities needed to maintain a LOS "C" or prevent the
degradation of roads which are currently below LOS "C" as shown in the Metropolitan Bakersfield 2010
General Plan -- Circulation Element.
Staff has met with various developers over the last year to discuss some revisions to the 2001-2022
Metropolitan Bakersfield Regional Transportation Impact Fee Facilities List. These revisions are the result
of the City's very rapid development recently, and the change in the expected development pattern.
Additionally, some projects have been requested by various developers to be added to the list. Since
these projects are more regional than local in nature, and since the additional cost of these projects is
offset by savings is other projects, staff is recommending that the Facilities list be revised as attached.
The total additional cost is $4.89 million; this is offset by $1.96 million in projects constructed by
developers for credit and removed from the list, and by $3.0 million in projects removed from the list (due
to the elimination of Pacheco Road as a collector from the Circulation Element).
June 18, 2003, 1:43PM
G:\GROUPDAT~ADMINRPTt2003~06-25\TIF Update .doc
ADMINISTRATIVE
REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: Deferred Business
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
John W. Stinson, Assistant City Manager
June 13, 2003
Fiscal Year 2003~04 Budget
DEPARTMENT HEAD
CITY ATI'ORNEY
CITY MANAGER
1. Resolution Approving and Adopting the City of Bakersfield Operating and Capital
Improvement Budget as amended.
2. Resolution Approving and Adopting the Operating and Capital Improvement
Budgets for the Bakersfield Redevelopment Agency as amended.
3. Resolution Establishing the City of Bakersfield Appropriations Limit.
RECOMMENDATION:
Staff recommends adoption of the resolutions.
BACKGROUND:
Based on the input received at the budget workshops from Councilmembers as well as technical
changes arising from new information, staff is recommending the following changes to the
proposed FY 2003-04 budget.
Technical Chan.qes
1. Decrease Supplemental Law Enforcement Fund appropriations by $500,000 in the fiscal
year 2003-04 Proposed Police Department Capital Improvement Budget for the
Communications Center Radio and Console project. This project was awarded in the current
fiscal year after the proposed budget was prepared and the funding required was
appropriated in the 02-03 budget.
Increase ISTEA Fund appropriations by $125,000 for the White Lane at State Route 99
Interchange South Bound Off-Ramp Widening project. This project is be added to the Fiscal
Year 2003-04 Proposed Public Works Capital Improvement Budget to purchase the
remaining right-of-way for the project.
ADMINISTRATIVE REPORT
Page2
Establish a Sewer Enterprise Fund appropriation of $76,150 in the Public Works Operating
Budget for a Sewer Maintainer II position in the Streets Division within the Sewer
Maintenance Section. This position will also require a Hydro Cleaning Truck and therefore,
requires an interfund transfer in the amount of $140,800 from the Sewer Enterprise Fund to
the Equipment Management Fund to pumhase the Hydro Cleaning Truck. This position and
the associated equipment was initially requested by the Public Works Department but was
excluded from the fiscal year 2003-04 proposed budget in error. The position was included
in the Public Works budget presentation to the Council.
Attached are the resolutions adopting the Fiscal Year 2003-04 City of Bakersfield and Bakersfield
Redevelopment Agency (BRDA) Operating and Capital Improvement Budgets inclusive of the
proposed adjustments. The total Budget is $324,115,259 with the Operating Budget totaling
$289,475,878, the Capital Improvement Program Budget totaling $27,129,600, the BRDA
Operating $7,509,781. Also, the resolution adopting the Fiscal Year 2003-04 Appropriations Limit
of $174,261,982 and Exhibit UA" and "B" are included.
ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2003
AGENDA SECTION: New Business
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Alan Tandy, City Manager
June 13, 2003
Air Quality Bills (Florez)
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION:
To be determined by Council.
BACKGROUND:
Councilmember Sue Benham has asked staff to place Senator Dean Florez's air quality bill package
upon the Council agenda for consideration of Council support. Senator Florez's Office has indicated
the air quality hilt package includes SB 700, SB 701, SB 703, SB 704, SB 705, SB 707, SB 708, and
SB 709. The bills are at varying stages within the State's legislative process. (The package is
scheduled to be discussed at the Legislative and Litigation Committee meeting of June 23, 2003.)
Staff has provided a very brief summary for each bill. The information is provided for information
purposes.
June 19, 2003, 8:50AM
P:~AT~ADM03-06-25-1 - Environm entalAirQuali~-2.doc