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HomeMy WebLinkAbout05/10/2000 AGENDA PACKETBAKERSFIELD CITY COUNCIL AGENDA MEETING OF MAY 10, 2000 Council Chambers, City Hall, 1501 Truxtun Avenue Pre-Meeting - 5:15 p.m. Regular Meeting - 7:00 p.m. PRE-MEETING 1. ROLLCALL (45 min) WORKSHOP Overview of the Proposed FY 2000-01 Budget. CLOSED SESSION Conference with Legal Counsel - Existing Litigation Closed Session pursuant to Subdivision (a) of Government Code Section 54956.9. City of Bakersfield vs. U.S. Fire insurance Company, et al.; Los Angeles Superior Court Case No. BC171941 Conference with Legal Counsel - Existing Litigation Closed Session pursuant to Subdivision (a) of Government Code Section 54956.9 Torrance Kendricks vs. City of Bakersfield, et. al.; United States District Court, Eastern District, Case No. CV-F-99-6761 SMS Conference with Legal Counsel- Potential Litigation Initiation of litigation pursuant to Subdivision (c) of Government Code Section 54956.9; One potential case. REGULAR 1. 2. 3. 4. MEETING INVOCATION by Rod Tidwell, First Assembly of God Church PLEDGE OF ALLEGIANCE ROLL CALL CLOSED SESSION ACTION 5. PRESENTATIONS Presentation by Mayor Price of Proclamation to Raul Rojas, Public Works Director, proclaiming May 21-27, 2000 as "National Public Works Week." 4 Presentation by Mayor Price of Proclamation to Joyce Wallace, Water Education Aide of the Kern County Water Agency, proclaiming May, 2000 as "Water Awareness Month." (Ward 1 ) PUBLIC STATEMENTS APPOINTMENTS CONSENT CALENDAR Minutes: a. April 26, 2000 Council Meeting. Payments: b. Payments from April 15, to April 28, 2000 in the amount of $5,005,853.23; and Self Insurance payments from April 15, to April 28, 2000 in the amount of $95,266.94. Resolutions: Resolution authorizing the Departments/Divisions of the City of Bakersfield to accept credit cards for payment of fees. Resolution to contribute $25,000 to the Bakersfield Senior Center and Retirement Housing Foundation application for 80 senior housing units proposed at 640 4~h Street. Resolution to participate in the International Resource Cities Program. Amendment No. 3 to Resolution No. 66-99 approving Memorandum of Understanding for employees of the Blue and White Collar Units and adopting salary schedule and related benefits. 1. New Job specification: Laborer Agreements: Agreement with Brown, Armstrong, Randall, Reyes, Paulden & McCown, Accountancy Corporation, $39,500 for a full scope annual audit of the1999-00 Fiscal Year. Amendment No. 1 to Agreement No. 99-329 with Kern Refuse Disposal, Inc. (Leasee) substituting different acreage within the same general property. -2- (Wards 1,2,5) 10. 11. (Ward 4) CONSENT CALENDAR continued i. Amendment No. I to Lease Agreement 97-181 with Flying Puck LLC regarding additional suite revenue distribution. Bids: j. Accept bid from Fire Service Specification and Supply, $33,030.86 for three rescue tools and support equipment for the Fire Department. Miscellaneous: k. Approval of loan to Mrs. Martha Knight for additional compensation from City for purchase of real property and authorization for transfer of $12,178. Approval of vehicle accessories donation for the Public Education Kids Safety House tow vehicle from California Truck Accessories and Haddad Dodge. Staff recommends adoption of Consent Calendar Items a. through I. HEARINGS Resolution confirming the report of the Chief Code Enforcement Officer regarding assessments of certain properties in the City of Bakersfield for which structures have been secured against entry or for the abatement of certain weeds, debris and waste matter. Staff recommends adoption of the resolution. REPORTS DEFERRED BUSINESS Ordinance amending Bakersfield Municipal Code Section 1.12.010 by adding Annexation Nos. 405 and 407 to Ward 4, located south of Olive Drive, between Fruitvale Avenue and State Route 99, north of Rosedate Highway, east of Coffee Road. (First reading April 26, 2000) Staff recommends adoption of the ordinance. -3- (Ward 5) 12. !3. 14. NEW BUSINESS a. Ice Skating Facility: 1. Transfer $50,000 Council Contingency to the Capital Improvement Budget in the Capital Outlay Fund for a feasibility study and cost estimating. 2. Appropriate and transfer $198,395, the balance of unanticipated ERAF reimbursement and $51,605 unanticipated motor vehicle in lieu revenue for a total of $250,000 to the Capital Improvement Budget (Ic~ Rink Reserve) in the Capital Outlay Fund. Community Services Committee recommends approval Agreement with DBL Entertainment to book and produce acts for the Rockin' by the River summer entertainment series, not to exceed $31,000. Community Services Committee and staff recommends approval Ordinance repealing Section 2.84.170 of the Bakersfield Municipal Code relating to Sanitation Division employees. Staff recommends first reading of the ordinance. Conversion of 64 Temporary Positions to Regular Full-time. (Staff comments by Assistant City Manager Alan Christensen) Staff recommends approval COUNCIL STATEMENTS ADJOURNMENT Respectfully submitted, Alan Tandy City Manager S:\Council~AGEN DA\MAY1000.wpd May 4, 2000 (2:03pm) -4- BAKERSFIELD MEMORANDUM MAY 5, 2000 TO: FROM: THROUGH: SUBJECT: HONORABLE MA~..Q)R~AND CITY COUNCIL JOHN W. STINSON','ASSISTANT CITY MANAGER ALAN TANDY, CITY MANAGER AGENDA HIGHLIGHTS - MAY 10, 2000, COUNCIL MEETING PRE-MEETING The City Manager's office will present the Proposed FY 2000-01 Budget. There are three closed session items: 1) existing litigation with U.S. Fire Insurance Company, et at; 2) existing litigation regarding Torrance Kendricks; and 3) one regarding potential litigation. CONSENT CALENDAR Consent Calendar items are explained by Administrative Reports. Those that should be highlighted include: Resolutions: Item 8c. Resolution authodzinq the Departments/Divisions of the City of Bakersfield to accept credit cards for payment of fees. This resolution would authorize staff to contract for credit card processing with Bank of America under the City's existing banking services agreement in order to allow acceptance of credit cards as an option for payment of fees. The City Manager's office will administer this program and adopt regulations for offedng this service to the public. The Recreation and Parks Department specifically is interested in allowing the public to use credit cards to pay for program registration and other fees charged by their department. Item 8d. Resolution to contribute $25,000 to the Bakersfield Senior Center and Retirement Housinq Foundation application for 80 senior housinq units proposed at 640 4th Street. This item is in response to a request made by David Strong, representing the Bakersfield Senior Center, for financial assistance from the City to aid their efforts to construct an eighty unit senior housing proiect adjacent to their facility at 530 4th Street. The Budget and Finance Committee met and directed staff to work with the Senior Center and their co-sponsor, Retirement Housing Foundation, to develop financial assistance that would enhance their application to HUD for project funding. Based upon a previous application by this group, it was determined that a City financial commitment would improve the likelihood of HUD funding. It is recommended by staff that the City commit $25,000 to their project. HONORABLE MAYOR AND CITY COUNCIL May 5, 2000 Page -2- This action will only commit the City's financial assistance toward the senior housing project. The most appropriate funding source will be determined by staff and returned to Council at a later date for formal action. The anticipated HUD award date to select projects for this funding round is December 2000. The City's contribution to this project would not be needed until December 2001. Item 8e. Resolution for the City of Bakersfield to participate in the international Resource Cities Program. The United States Agency for International Development and International City Management Association have formed a partnership to establish technical assistance ties between cities in the U.S. and foreign counterparts in developing or transitional countries. Bakersfield was selected to be paired with Rayong, Thailand, through an analysis of their issues and our strengths. The primary issues are environmental, including solid waste collection and disposal, recycling wastewater treatment and related issues. Rayong has a parallel economic makeup to Bakersfield in oil and agriculture and is a rapidly growing community. The program involves exchanges of technical information, training, and delegation exchanges. It will last for about 1~ to 2 years. USAID pays direct costs such as air travel, hotel, per diem, and related expenses. The staff time is donated. Only staff who volunteer will be assigned and will benefit from dealing with problems under new conditions and constraints and learning to deal with, and appreciate, cultural and social differences. It is an honor to have been selected. Item 8f. Amendment to Resolution approvinq Memorandum of Understanding for employees of the Blue and White Collar Units and adoptinq salary schedule and related benefits for a new joh spedfication: Laborer. This amendment creates a new job specification for an entry level laborer position. The classification will function as a helper in performing manual labor in Public Works and Recreation and Parks. The job specification will be presented to the Miscellaneous Civil Service Board at their meeting on May 16, 2000. S.E.I.U. concurs with the proposed recommendation. Staff recommends approval of the new job specification contingent upon approval by the Miscellaneous Civil Service Board. Agreements: Item 8q. Aqreement with Brown, Armstrong, Randall, Reyes, Paulden & McCown, Accountancy Corporation in the amount of $39,500 for a full scope annual audit of the 1999-00 Fiscal Year. Inquiries were sent to approximately 80 local CPA firms, with 5 firms expressing an interest in the City audit. Two firms submitted proposals which were reviewed by the Finance Department and presentations were made to the Budget and Finance Committee. The Committee is recommending that the City Council accept the proposal from Brown, Armstrong, Randall, Reyes, Paulden & McCown to perform a full scope audit of the June 30, 2000 annual financial reports of the City and related corporations for an amount not to exceed $39,500. The firm is offering a 16.7% discount from the amount they would normally quote. This discount is the firm's method of attracting and maintaining large municipal clients. Item 8h, Amendment to Aqreement No. 99~329 with Kern Refuse Disposal, Inc. (Leasee} substitutinq different acreage within the same qeneral property. This agreement exchanges the original 30 acres to be used for the development of a recycling facility for construction and demolition matedal to an alternate 15 acre site which is closer to the existing developed road. This exchange will relocate a portion of the City's greenwaste recycling facility and will reduce the cost HONORABLE MAYOR AND CITY COUNCIL May 5, 2000 Page -3- to develop the construction/demolition matedal facility at Mt. Vernon Avenue. In essence, the more prime 15 acre location will be substituted for the original 30 acre location. The result will be convenient public access to both the greenwaste and construction/demolition material facilities from Mt. Vernon Avenue without the need to develop a new road. Item 8i. Approval of Lease Amendment with Flying Puck LLC, under lease Agreement No. 97-181. The City is moving forward with the addition of three new suites at concourse level, to Centennial Garden. Completion ofthe new suites wilt depend on Flying Puck LLC, California State University, Bakersfield, and Ogden Entertainment signing lease amendments, and then getting construction bids within architectural estimates. The three suites have already been leased conditionally based upon completing those steps. The attached amendment states how revenue from the additional suites will be distributed. In exchange for twelve tickets to all Condors games, Flying Puck will be paid an additional $5,000 per suite in year one, $2,500 in year two, and $.00 (no payment) in year three. Beginning in year four that amount will go to $5,000 per year. These terms will assist in financing the suite additions, in essence, they are over the three year amortization period of the suites, taking half their annual payment for the 12 tickets per suite to help us pay off the capital cost. Should the project not proceed, for example if the bids come in too high, the amendment becomes meaningless and there will be no cost or obligation. Bids: Item 8j: Bid award to Fire Service Specification and Supply in the amount of $33,030.86 for three rescue tools and support equipment for the Fire Department. Staff received two acceptable bids and is recommending award to Fire Service Specification and Supply in the amount of $33,030.86. Miscellaneous: Item 8k. Approval of loan to Mrs. Martha Kniqht for additional compensation from City for purchase of real properb¢ and authorization for transfer of $12,178. The Legislative and Litigation Committee is recommending that a loan be made to Mr. and Mrs. Knight for the installation of needed utilities related to the relocation of their property as part of the Amtrak Station project. The agreement provides that no interest would accumulate and the loan be repaid upon sale, transfer or conveyance of the property. The parties have now agreed to a first deed of trust and promissory note secured by that deed of trust for this loan arrangement. The Committee is recommending approval of the loan to Mr. and Mrs. Knight and authorization of $12,178 transfer from Capital Improvement Project savings to a Loan Account within the Capital Outlay Fund. Item 81. Approval of vehicle accessories donation for the Public Education Kids Safety House tow vehicle from California Truck Accessories and Haddad Dodqe. California Truck and Auto Accessories and Haddad Dodge have offered to donate truck accessories for the Public Education Kids Safety House tow vehicle. These items total approximately $800 and include floor mats, bug guards, chrome rims, etc. HONORABLE MAYOR AND CITY COUNCIL May 5, 2000 Page-4- DEFERRED BUSINESS. Item 11a. Ordinance amending the Bakersfield Municipal Code by addinq Annexation Nos. 405 and 407 to Ward 4, located south of Olive Drive, between Fruitvale Avenue and State Route 99, north of Rosedale Hiqhway, east of Coffee Road. This ordinance places the two annexations into Ward 4. The first reading of the ordinance was on April 26, 2000. NEW BUSINESS Item 12a. Ice Skating Facility. The Community Services Committee has been considering a proposal by a group of citizens to facilitate or build an ice skating facility. The estimated cost for a newly constructed facility for a single sheet of ice is $3.4 million without land. In order to make the proposed ice facility "pencil out," the following contributions and assistance would be necessary: 1) donation or contribution of land, 2) significant cash donations, and 3) business loans and/or public debt issuance to finance a major portion of the construction cost of the facility. Such contributions or assistance would, in effect, reduce the capital costs of construction enough so that the debt of the facility could be paid for through the facility's operations and allow the facility to be profitable. At the April 4th Community Services Committee meeting, Bolthouse Farms offered to put up $250,000 if the community raised a like amount. Also, a number of parties have come forward offedng land for the facility, including some possibility of County property, Mesa Marin property, and most recently North Bakersfield Recreation and Park District property adjacent to Centennial High School near River Lakes Drive and Coffee Road. A downtown location is still a possibility as part of the proposed City Center project. Given the matching funds and land donation options, staff felt the project was ready to progress to the next step. On May 1st, the Community Services Committee considered a recommendation by staff to put forward a $250,000 match by the City. The Community Services Committee is recommending that the City contribute $250,000 of matching funds to be contingent upon the additional community donations not yet realized; $50,000 of Council Contingency to be transferred to the Capital Outlay fund to pay for a feasibility study and cost estimating work, which would begin as soon as possible and bring the total City contribution to $300,000; and that staff provide assistance with fund-raising efforts through the use of the Bakersfield Foundation to receive and account for cash donations for the project. It is also requested that a link be set up on the City's website for interested parties to obtain information on the progress of the project and facilitate further fund-raising efforts. Item 12b. Aqreement with DBL Entertainment to book and produce acts for the Rockin' by the River summer entertainment sedes, not to exceed $31,000. The Recreation and Parks Department would like to improve the quality of the "Rockin' by the River" free concert series at Yokuts Park by contracting with an established entertainment promoter (DBL Entertainment) to provide "name" bands. The cost of $31,000 includes the cost of talent, staging, lights, sound and related event support. Funds are available in the current year's budget and have been included in the proposed FY 2000-01 budget request. The proposed concerts do not compete with existing pdvate concert venues. The acts proposed, such as Poco, perform at night dub level, as opposed to concert theaters or the Kern County Fair. These concerts would also not replace the concerts which are scheduled to be held in other City parks. This proposal will improve the quality of this family event and showcase Yokuts Park as a unique asset of our community. HONORABLE MAYOR AND CITY COUNCIL May 5, 2000 Page Item 12c. Ordinance repealing Section 2.84.170 of the Bakersfield Municipal Code relatinq to Sanitation Division employees. This item resolves a conflict between the Bakersfield Municipal Code and the Memorandum of Understanding for employees of the blue and white collar units relating to compensation paid to sanitation workers assigned to duties of a higher classification. Staff has met and conferred with the Union and has agreed to a minimum five percent (5%) premium pay provided for the period of out-of-class work and a minimum of ten percent (10%) premium pay whenever the out-of-class work involves work in a classification whose compensation is twenty percent (20%) higher than the position held by the employee or involves grade skipping within normal promotion sequences. This agreement more accurately reflects the understanding regarding differential compensation between the City and this bargaining unit. Item 12d. Conversion of 64 temporary positions to reqular full-time. In the process of converting the City's Temporary employees to Select Temporary Services and evaluating requests for positions as part of the budget process, it was discovered that departments could, in many instances, convert temporary positions on a cost neutral basis into full-time positions. Staff completed an analysis to determine which positions might be converted to full-time status, taking into consideration if these positions have worked fuIFtime hours for at least one year and that the positions would be a breakeven proposal, meaning that a shift in cost or cost savings would result in no overall cost increase to the City. Based upon this review, it is recommended that 64 positions Citywide be considered for conversion. The positions include 3 in Management Information Services, 7 in Police, 24 in Public Works, and 30 in Recreation and Parks. Because the proposed conversion is cost-neutral and will shift temporary salaries to full-time salades on a dollar for dollar basis, there is no impact on the City's budget. Converting the positions will reduce costs we now incur for repeated training, recruitment expenses, unemployment payments, and workers' compensation claims. Full-time employees also tend to be more productive than temporary employees. This proposal has been reviewed with S.E.I.U., which represents many of the affected positions, and they are in support of the proposed conversion. AT.JWS:jp cc: Department Heads City Clerk's Office News Media File ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Workshop ITEM: 2.a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council John Stinson, Assistant City Manager May 2, 2000 Overview of the Proposed FY 2000-01 Budget DEPARTMENT HEAD CITY ATTORNEY ClTY MANAGER APPROVED RECOMMENDATION: BACKGROUND: The City Manager'soffice willprovideadetailed overview ofthe FY2000-01 proposed budget~rthe Operating, CapitailmprovementandBakersfield RedevelopmentAgencybudgets. May 2, 2000, 10:59AM S:~Admin Rpts~O00\Proposed budget workshop 050200.wpd ADMINISTRATIVE REPORT rMEETING DATE: May 10, 2000 AGENDA SECTION: Closed Session ITEM: 3. a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Bart J, Thiltgen, City Attorney April 20, 2000 APPROVED DEPARTMENT HEAD CITY ATTORNEY Conference with Legal Counsel -- Existing Litigation Closed session pursuant to subdivision (a) of Government Code section 54956.9. City of Bakersfield v. U.S. Fire Insurance Company, et aL; Los Angeles Superior Court Case No. BC171941 RECOMMENDATION: BACKGROUND: BJT:ADD:Iaa MY10CAI.CS April 20, 2000, 1:54pm ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Closed Session ITEM: 3. b. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Bart J. Thiltgen, City Attorney April 20, 2000 DEPARTMENT HEAD CITY ATTORNEY CITY MANAGER APPROVED Conference with Legal Counsel -- Existing Litigation Closed session pursuant to subdivision (a) of Government Code section 54956.9. Torrance Kendricks v. City of Bakersfield, et aL; United States District Court, Eastern District, Case No. CV-F-99-6761 SMS RECOMMENDATION: BACKGROUND: BJT:laa MY10CA3.CS April 20, 2000, 2:57pm ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: C~osed Session ITEM: 3.c. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council APPROVED Bart J. Thiltgen, City Attorney April 20, 2000 DEPARTMENT HEAD CITY ATTORNEY CITY MANAGER Conference with Legal Counsel -- Potential Litigation Initiation of litigation pursuant to subdivision (c) of Government Code section 54956.9 One (1) potential case. RECOMMENDATION: BACKGROUND: BJT:Jaa MY10CA2.CS April 20, 2000, 2:57pm ADMINISTRATIVE REPORT IMEETING DATE: May 10, 2000 AGENDA SECTION: Presentations ITEM: 5. a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Mayor Bob Price April 26, 2000 ,~P,I~OVED CITY ATTORNEY C,TYMA.AGER Presentation by Mayor Price of Proclamation to Raul Rojas, Public Works Director, proclaiming May 21-27, 2000, as "National Public Works Week." RECOMMENDATION: BACKGROUND: April 26, 2000, 11:38am ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 IAGENDA SECTION: Presentations ITEM: 5 · b. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Mayor Bob Price April 28, 2000 /~ROVED DEPARTMENTHEAy/~'/~//:~ CITY ATTORNEY n/a CITY MANAGER ~,~)~ Presentation by Mayor Price of Proclamation to Joyce Wallace, Water Education Aide of the Kern County Water Agency, proclaiming May, 2000, as "Water Awareness Month." RECOMMENDATION: BACKGROUND: April 28, 2000, 12:51pm ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar ITEM: 8.a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Pamela A. McCarthy, City Clerk .APPROVED DEPARTMENTHEAD~Y April28,2000 CITY ATTORNEY N/A CITY MANAGER Minutes of the regular Council meeting of April 26, 2000. RECOMMENDATION: BACKGROUND: bz S:\Council\ad mins~ADMINS\MAY1000.wpd April 28, 2000, 3:54pm ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar ITEM: $. b. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Gregory J. Klimko, Finance Director April 28, 2000 APPROVED DEPARTMENT HEAD C,T¥ M^.A ER Approval of department payments from April 15, 2000 to April 28, 2000 in the amount of $5,005,853.23 and self insurance payments from April 15, 2000 to April 28, 2000 in the amount of $95,266.94. RECOMMENDATION: Staff recom mends approval of payments totaling $5,101,120.17. BACKGROUND: s:\acctpay~adminf~l .wpd nks ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 ITEM: AGENDA SECTION: Consent Calendar TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Gregory J. Klimko, Finance Director May 1, 2000 APPROVED DEPARTMENT HEAD,//~'~ CITY ATTORNEY ~ CITY MANAGER ~ Resolution authorizing Departments/Divisions of the City of Bakersfield to accept credit cards for payment of fees. RECOMMENDATION: Staff recommends adoption of the Resolution. BACKGROUND: Several Departments/Divisions of the City desire to accept credit cards as an option for payment of fees. California Government Code section 6159 requires that the City Council authorize by resolution the use of credit cards for this purpose. After Council authorization is obtained, a contract for credit card processing wilt be negotiated with Bank of America under the City's existing Banking Services Agreement. Approval to execute a contract for credit card services will be brought before the City Council. Government Code section 6159 (f) permits a public agency to impose a fee for the use of a credit card, not to exceed the costs incurred in providing for payment by this method. Any fee imposed by the City pursuant to that subdivision and Bakersfield Municipal Code Chapter 3.70 for the use of a credit card will be brought before the City Council for approval. The Office of the City Manager will administer this program and adopt regulations for offering this service to the public. The cost of credit card processing is related to the number of transactions and the monetary value per transaction. The Recreation and Parks Department has budgeted $2,250 for thisexpense in the next fiscal year. GJK/MGA:Isc:taa S:\COU NCIL~Admins\Cred[tCardFeePmts.wpd May 2, 2000, 10:06am ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar ITEM: $ .d. TO: FROM: DATE: SUBJECT: Mayor and City Council Members Jake Wager, Economic Development Director April 28, 2000 DEPARTMENT HEAD CITY ATTORNEY CITY MANAGER APPROVED Resolution of the City of Bakersfield to contribute $25,000 to the Bakersfield Senior Center and Retirement Housing Foundation application for 80 senior housing units proposed at 640 4th Street. (WARDS 1) RECOMMENDATION: Staff recommends adoption. BACKGROUND: At the April 12, 2000 City Council meeting, David Strong, Board Member of the Bakersfield Senior Center (BSC) requested financial assistance from the City of Bakersfield to aid efforts to construct an eighty unit senior housing project located adjacent to their facility located at 530 4th Street. Project is located in the Southeast Bakersfield Redevelopment Project Area. This item was referred to the April 19, 2000 Budget and Finance Committee meeting at which staff was directed to work with BSC and their co-sponsor Retirement Housing Foundation (RHF) to develop financial sources that the City could commit to provide the leverage to their Section 202 application for direct HUD assistance to construct this project. The estimated construction cost of BSC - 80 senior unit project is $6.6 million. Last year, BSC submitted a similar application for this project directly to HUD, however their grant application was not approved. HUD identified the lack of local government financial contributions as one of the reasons that BSC's application was denied. BSC had not requested City assistance for their original application. Staff has met with representatives of both BSC and RHF and that in order to meet their May 17, 2000 deadline for submission directly to HUD, it is recommended by staff that the City commit $25,000 to their project. The anticipated HUD award date to select the Section 202 projects for this funding round is December 2000. According to the co-sponsor, the City's contribution to this project would not be needed until December 2001. This action will only commit the City's financial assistance toward the senior housing project. The most appropriate funding source will be determined at a later date by Staff and will be returned for formal Council action. DIk:S:~Admins\housing setaside reso city council.wpd May 3, 2000, 11:25AM ADMINISTRATIVE REPORT Page 2 In addition, staff will also assist BSC and RHF to secure additional savings for their proposed project, those would include: Traffic Impact fee rebate; school fee waiver, and sewer connection fees reductions. The estimated traffic impact fee reduction for a Iow-income project of 25% will equal $4,180. In addition, the traffic impact fees will be fur[her reduced by $3,924 because of the existing structures located on the proposed housing site. Total project savings from the City from the traffic impact waiver is $8,104. The sewer connection fee required because of the construction of the 80 senior units, estimated at $106,400, will be reduced $3,610 for credit for the existing building site as well. The school fee waiver and County gate fee waiver have been requested however, confirmation has yet to be received and thus the amount is not known at this time. DIk:S:~Admins\housing setaside reso city council.wpd May 3, 2000, 11:25AM ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar ITEM: $ .e. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Alan Tandy, City Manager May 2, 2000 Resolution of the City of Bakersfield to participate in the International Resource Cities Program. APPROVED DEPARTMENT HEAD CITY MANAGER ~-~ RECOMMENDATION: Staff recommends adoption of the resolution allowing Bakersfield to participate in the International Resource Cities Program. BACKGROUND: The United States Agency for International Development (USAID) and International City Management Association (ICMA) have formed a partnership to establish technical assistance ties between cities in the United States and foreign counterparts in developing or transitional countries. The program furthers international relations and furthers the principals of democracy by having U.S. cities help their counterparts deal with technical problems which are limiting their ability to progress. Bakersfield was selected to be paired with Rayong, Thailand through an analysis done of their issues and our strengths. The primary issues are environmental in nature ~ solid waste collection and disposal, recycling wastewater treatment and related issues. Rayong has a parallel economic make up to Bakersfield in oil and agriculture, is rapidly growing, and shares our warm climate, among other similarities. An overview is that they have severe fiscal constraints, need more cooperation from other governmental entities, and lack some of the technical knowledge necessary to address the issues they face. The program involves exchanges of technical information, training, and delegation exchanges. It will last for about 1-1/2 to 2 years. USAID pays direct costs, such as air travel, hotel, per diem, and related. The staff time is donated. It is an interesting statement of the times we live in that MIS has informed me that for $30.00, we can get an e-mail translator program for the Thai language to English and the reverse. rks May 2, 2000, 2:39PM P:~Admin Reports& Related~Ad m-2000\lCMAExchange-Rayong-051000.wpd ADMINISTRATIVE REPORT Page 2 It would be reasonable to ask, beyond the more broad based national goals and humanitarian and public health aspect, what is in it for the taxpayer of Bakersfield? The staff members assigned will get the training benefit of dealing with problems under new conditions and constraints and of learning to deal with, and appreciate, cultural and social differences. Only those who volunteer will be assigned. It is an opportunity to do a good deed, further national interests, and train our personnel, without out of pocket expense. It is an honor to have been selected. Additional background information is attached. rk$ May 2, 2000, 2:39PM P:~AdminReports&Re[ated~Adm-2000\JCMAExchange-Rayon§-051000.wpd ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar ITEM: 8. f. TO: Honorable Mayor and City Council ik// APPROVED FROM: Carroll Hayden, Human Resources Manager DEPARTMENT HEAD DATE: May 3, 2000 CITY ATTORNEY /'/'~ CITY MANAGER SUBJECT: 1) Amendment No. 3 to Resolution No. 66-99 Approving Memorandum of Understanding for employees of the Blue and White Collar Units and adopting salary schedule and related benefits. 2) New Job Specification: Laborer RECOMMENDATION: Staff recommends adoption of the resolution and approval of the new job specification, contingent upon Miscellaneous Civil Service Board approval. BACKGROUND: Various divisions within the Public Works Department and Recreation and Parks have found a need for an entry level laborer position. This classification will function as a helper in performing manual labor. This is being presented to Council first, in order to expedite the processing of this specification which is needed as soon as possible. Summary The job specification will be presented to the Miscellaneous Civil Service Board at their meeting on May 16, 2000. Thesenewpositionswillbefundedthroughsalarysavingsfromtemporarylabor. S.E.l.U. concurs with the proposed recommendation. Staff recommends approval of the new job specification. jm May 3, 2000, 10:22AM Q:'~ADMINRPT~Laborer.wpd ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar ITEM: $. g. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Counci~ Gregory J. Klimko, Finance Director May 2, 2000 APPROVED DEPARTMENTHEAD ,~ CITY ATTORNEY C,TY MA.AGER Agreement with Brown, Armstrong, Randall, Reyes, Paulden & McCown, Accountancy Corporation ($39,500), for a full scope annual audit of the 1999-00 fiscal year. RECOMMENDATION: Staff recommends approval of agreement. BACKGROUND: Inquires were sent to approximately 80 local CPA firms, with 5 firms expressing an interest in the City audit. Request for proposals were sent to the interested audit firms. Two firms submitted proposals which were reviewed by the Finance Department. Both proposals were sent to the Budget and Finance Committee with a recommendation to interview each firm. The Budget and Finance Committee interviewed both firms and is recommending that the City Council accept the proposal from Brown, Armstrong, Randall, Reyes, Paulden & McCown to perform a full scope audit of the June 30, 2000 Annual Financial Reports of the City and related corporations for a not to exceed price of $39,500. The audit firm of Brown, Armstrong, Randall, Reyes, Paulden & McCown has performed the City audit for the last ten fiscal years. This year they offered a 16.7% discount from the amount they would normally quote. The discount is the firm's method of attracting and maintaining large municipal clients. May 2, 2000, 2:08pm S:\Darrin\Gregory~,dmin - AuditorEngagement.wpd ADMINISTRATIVE REPORT MEETING DATE: Hay I0, 2000 AGENDA SECTION: Consent Calendar ITEM: 8 o h. TO: Honorable Mayor and City Council ~I~OVED FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD DATE: April 7, 2000 CITY ATTORNEY /~-~ ciTY MANAGER SUBJECT: Amendment No. 1 to Agreement No. 99-329 with Kern Refuse Disposal, Inc. (Leasee), substituting different acreage within the same general property. RECOMMENDATION: Staff recommends approval of the amendment. BACKGROUND: Agreement No. 99-329 established a ground lease of 30 acres for the private development of a recycling facility for construction and demolition material. This facility is intended to help the City reach the State's 50% recycling goal. The original 30 acres are located immediately noah and east of the City's Mt. Vernon Greenwaste Recycling Center. During the course of project development for the new facility, it was discovered that the location of the original acreage was oversized and caused offsite development costs to be very high, making the project economically unviable. Upon further review ofthe two facilities, a creative solution was found by relocating the ground lease for the new facility closer to the developed road. This relocation involves clearing 15 acres of the existing greenwaste facility for development of the new facility. This 15 acre portion of greenwaste operation will move to the 30 acre undeveloped area, while the rest of the existing greenwaste facility on Mt. Vernon Avenue will remain in place. The result will be convenient public access to both the greenwaste and construction/demolition material facilities from Mt. Vernon Avenue, without the need to develop a new road. The relocation of 15 acres of greenwaste facility will involve minor site developments, to be paid for by Leasee in exchange for the more favorable location. This is the most efficient use of the City's property as a whole, because relocating the greenwaste facility requires lower overall development costs· It will also provide a more efficient material handling pattern as the greenwaste operation expands to absorb material from continuing City growth and the County's new curbside greenwaste program. The lease payment terms and amount will remain unchanged. In essence, the new, more prime 15 acre location will be substituted for the original 30 acre location. smp SOLID WASTE DIVISION April 10, 2000, 11:13AM G:\GROUPDAT\SOLIDWASTE~ADM AMD NO I_AGR 99-329.wpd ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar IITEM: 8.i. TO: Honorable Mayor and City Council APPROVED FROM: Alan Tandy, City Manager DEPARTMENT HEAD .,/~ DATE: May 1, 2000 CITY ATTORNEY ~-~.~'~ CITY MANAGER SUBJECT: Approval of Lease Amendment with Flying Puck LLC, under Lease Agreement No. 97-181 regarding Additional Suite Revenue Distribution RECOMMENDATION: Staff recommends that City Council approve the attached lease amendment with Flying Puck, LLC. BACKGROUND: The City is moving forward with the addition of three new suites, at concourse level, to Centennial Garden. Completion of the new suites will depend on Flying Puck LCC, California State University - Bakersfield, and Ogden Entertainment signing lease amendments, and then getting construction bids within architectural estimates. The three suites have already been leased conditionally, based upon the City completing those steps. The original agreement with Flying Puck LLC did not contemplate more than twenty-four suites, so the attached amendment states how the revenue from those additional suites will be distributed. In exchange for twelve tickets to all Condors games, Flying Puck, LLC will be paid an additional $5,000.00 per suite in Year One, $2,500.00 in Year Two, and $.00 (no payment) in Year 3. Beginning in Year 4, that amount will go to $5,000.00 per year. These terms will assist in financing the suite additions. In essence, they are, over the three year amortization period of the suites, taking half their annual payment for the twelve tickets per suite to help us pay off the capital cost. tt is all new revenue to Flying Puck, and the contingent participation amounts go up by the new total pass through revenue each year, so there is no above referenced financial penalty. Should the project not proceed, for example, if the bids come in too high, the amendment becomes meaningless and there will be no cost or obligation. rks May 2, 2000, 2:36PM P:~AdminReports&Related~Adm-2000\FlyingPuckLeaseAmendment-050100,wpd ADMINISTRATIVE REPORT IMEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar ITEM: 8. j. TO: FROM: DATE: Honorable Mayor and City Council Gregory J. Klimko, Finance Director April 26, 2000 APPROVED DEPARTMENT HEAD CITY ATTORN YE~¢/¢~'~'~''-'~ CITY MANAGER (/~' SUBJECT: Accept bid from Fire Service Specification and Supply $33,030.86 for three (3) rescue tools and support equipment for the Fire Department. RECOMMENDATION: Staff recommends acceptance of bid. BACKGROUND: The purchase of this extrication equipment is funded by a grant from the Office of Traffic Safety. Two (2) bids were received, April 26, 2000, as follows: Fire Service Specification & Supply 18662 Beachmont Avenue Santa Ana, CA 92705 in the amount of $33,030.86 Canyon State Emergency Products 8557 North 78~h Avenue Peoria, AZ 85345 in the amount of $43,354.68 p:~ADM] N~000ADMI N\C000510A.wpd GJK:Ijm April 26, 2000, 1:49pm ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar ITEM: 8. k. TO: Honorable Mayor and City Council APPROVED FROM: Bart J. Thiltgen, City Attorney DEPARTMENT HEAD ~ DATE: April 28, 2000 CITY ATTORNEY SUBJECT: Approval of loan to Mrs. Martha Knight for additionalcompensation from City for purchase of real property and authorization for transfer of $12,178 RECOMMENDATION: Legislative and Litigation Committee recommends Council approval of loan to Mr. and Mrs. Knight and authorize $12,178 transfer from Capital Improvement Project savings to a Loan Account within the Capita~ Outlay Fund. BACKGROUND: On January 13, 1999, the City and Mr. and Mrs. Knight, as Trustees of the Knight Revocable Trust, entered into Agreement No. 99-13 wherein the City transferred property to the Knights in exchange for their property located at 615 16th Street which the City desired to use for the Amtrak Station Project. Subsequent to the exchange, it was discovered that the City pamel did not have sewer or water utilities. The Knights used their property prior to the exchange as a storage warehouse for the Bakersfield Ballet Theatre and desired to use the transferred City parcel for the same purpose. The cost for installation of these utilities is $12,178. At its March 23, 2000 meeting, the members of the Legislative and Litigation Committee unanimously approved an arrangement whereby the City would toan the above sum to the Knights for installation of the needed utilities. The agreement provides that no interest would accumulate and the loan would be repaid upon sale, transferor conveyance of the property. The Committee directed staffto prepare the necessary documentation of this agreement for approval by Council. The parties have now agreed to a first deed of trust and promissory note secured by that deed of trust for this loan arrangement. S:\COUNClL~Admins\KnightAddlCornp.wpd BJT/MGA:Isc:Iaa May 3, 2000, lO:06am ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Consent Calendar TEM: 8. ]. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Ron Fraze, Fire Chief April 27, 2000 ~ROVED DEPARTMENT HEAD CITY ATTORNEY CITYMANAGER Approval of vehicle accessories donation for the Public Education Kids Safety House tow vehicle from California Truck Accessories and Haddad Dodge. RECOMMENDATION: Staff recommends approval. BACKGROUND: California Truck and Auto Accessories and Haddad Dodge have offered to donate truck accessories for our Public Education Kids Safety House tow vehicle. These items total approximately $800 and include accessories such as floormats, bug guards, chrome rims, etc. kec April 27, 2000, 3:55PM p:~admin report\tow vehicle donation ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Hearings ITEM: 9.a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Development Services - Building April 18, 2000 DEPARTMENT HF'TA~/~ CITY MANAGER A Resolution of the Council of the City of Bakersfield confirming the report of the Chief Code Enforcement Officer regarding assessments of certain properties in the City of Bakersfield for which structures have been secured against entry or for the abatement of certain weeds, debris and waste matter. (Wards 1, 2 and 5) RECOMMENDATION: Staff recommends adoption of the Resolution. BACKGROUND: The subject properties listed below were in violation of Chapter 8.27 of the Bakersfield Municipal Code which prohibits maintaining open and abandoned dilapidated structures which constitute public nuisances and prohibits maintaining hazardous weeds, debris and waste matter. The property owners were notified and failed to comply with the notices to abate such public nuisance. After a hearing duly noticed and held before the Building Director, the Director issued orders requiring the property owner to abate the public nuisance. The subject properties are listed as follows: PROPERTY LOCATION APN COST Ward l/Councilmember Carson 1. 3502 Anderson Street 172-102-35 $ 395.00 2. 3508 Anderson Street 172-102-34 $ 495.00 3. 3512 Anderson Street 172-102-51 $ 395.00 4. 410 S. Brown Street 019-072-04 $ 620.00 5. 4 Kincaid Street 018-170-10 $ 395.00 6. 3513 Lotus Lane 172-134-03 $ 495.00 7. 1207 E. Planz Road 172-124-02 $ 445.00 8. 701 Union Avenue 009-471-14 $ 1,345.00 9. 701 Union Avenue 009-471-21 $ 645.00 10. 711 Union Avenue 009-471-25 $ 845.00 11. 1201 6th Street 009-440-24 $ 570.00 Apri[ 18, 2000, 8:41AM ADMINISTRATIVE REPORT Page 2 PROPERTY LOCATION APN COST Ward 2/Councilmember DeMond 12. 630 Kentucky Street 014-270-07 $ 3,544.00 13. 1105 Oregon Street 015-180-02 $ 265.00 14. 1430 Quincy Street 015-010-11 $ 1,695.00 15. 1315 Robinson Street 015-170-17 $ 445.00 Ward 41Councilmember Rowles 16. Stine Road & Erin Court 164-060-17 $ 935.00 17. 5301 Truxtun Avenue 331-330-10 $ 690.00 The owners of the above-mentioned properties failed to commence the required work as ordered by the Building Director to abate a public nuisance. As permitted under Chapter 8.80 of the Bakersfield Municipa Code, the public nuisances listed above were abated under the direction of the Chief Code Enforcement Officer. The costs incurred by the City can be assessed against the property as provided for in Chapter 8.80 of the Bakersfield Municipal Code. Property owners have been given notice of their right to appear at the hearing on this matter and to object to the correctness of the costs incurred by the City to remove the public nuisance. The Council will need to confirm the costs incurred by the City for work performed to remove the public nuisance and order that such costs be made a lien against the property. This will be done by adoption of the attached resolution. The Council, in its discretion, may amend, alter, modify or correct the assessment as the Council deems just. MAY10BL1,HRG Apd118, 2000, 8:41AM ADMINISTRATIVE REPORT IMEETING DATE: May 10, 2000 AGENDA SECTION: Deferred Business TEM: 11. a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Development Services - Planning April 24, 2000 AP~ROyED DEPARTMENT H EA~/~, CITY ATT ORNE/Y.~ ~'~- MANAGER An ordinance amending Bakersfield Municipal Code Section § 1.12.010 by adding Annexation No. 405 and No. 407 to Ward 4, located generally south of Olive Drive, between Fruitvale Avenue and State Route 99 and north of Rosedale Highway, east of Coffee Road, respectively. (Ward 4) RECOMMENDATION: Staff recommends adoption of Ordinance. BACKGROUND: The City Council held the first reading of the ordinance on April 26, 2000. This Ordinance amends the ward boundaries to include Annexation No. 405 and No. 407 areas into the corresponding Council ward. The annexations were approved by Council on March 15, 2000 and February 23, 2000, respectively. Annexation Ward No. Annexation No. 405 4 Annexation No. 407 4 Population 0 0 Annexation No. 405 is located generally south of Olive Drive, between Fruitvale Avenue and State Route 99. This annexation consists of 504.33 acres of uninhabited land. Annexation No. 407 is located north of Rosedale Highway, east of Coffee Road. This annexation encompasses 0.97 acres of uninhabited land. This site has been recently developed as a Carroll's Tire Warehouse Facility. (MO:pjt) (admin\may\5-10-a407) April 24, 2000, 1:06PM ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 IAGENDA SECTION: New Business ITEM: 12.a. TO: Honorable Mayor and City Council APPROVED FROM: Alan Christensen, Assistant City Manager DEPARTMENT HEAD ~ DATE: May 2, 2000 CITY ATTORNEY .~ CITY MANAGER SUBJECT: Ice Skating Facility: 1) Transfer $50,000 Council Contingency to the Capital Improvement Budget in the Capital Outlay Fund for a feasibility study and cost estimating. 2) Appropriate and transfer $198,395, the balance of unanticipated ERAF reimbursement and $51,805 unanticipated motor vehicle in-lieu revenue for a total of $250,000 to the Capital Improvement Budget (Ice Rink Reserve) in the Capital Outlay Fund. RECOMMENDATION: The Community Services Committee recommends approval. BACKGROUND: For the past several months, the Community Services Committee has considered a proposal by a group of citizens for the City to facilitate or build an ice skating facility. Staff researched a number of possible approaches to this issue, which included attracting private firms to build and operate a facility or having the City build and own a facility. We found that such a project faces significant challenges to make the project economically feasible. The estimated cost for a newly constructed facility for a single sheet of ice is $3.4 million, without land. That would provide a fairly simple building with locker rooms, gift shop, as well as the initial purchase of equipment, such as a Zamboni. tn order to make the proposed ice facility "pencil out," the following contributions and assistance would be necessary: 1) donation or contribution of land, 2) significant cash donations, and 3) business loans and/or public debt issuance to finance a major portion of the construction cost of the facility. Such contributions or assistance would, in effect, reduce the capital cost of construction enough so that the debt of the facility could be paid for through the facility's operations and allow the facility to be profitable. At the April 4th Community Services Committee meeting, Bolthouse Farms put up a $250,000 challenge match. In other words, if the community raises $250,000, Bolthouse will match it. Also, a number of parties May 2, 2000, 4:40PM S:~AC~dmin Rpts\lceSkatingFacility0Omayl0.wpd ADMINISTRATIVE REPORT Page 2 have come forward offering land for the facility, including some possibility of County property, Mesa Marin property, and, most recently, North Bakersfield Recreation and Park Distdct property adjacent to Centennial High School near River Lakes Ddve and Coffee Road. A downtown location is still a possibility as part of the proposed City Center Project. Given the matching funds and the land donation options, staff felt the project was ready to progress to the next step. On May Ist, the Community Services Committee considered a recommendation by staff to put forward a $250,000 match of its own. Staff recommended that the Council release $50,000 for preliminary work on economic feasibility, costs estimating, and generation of concept drawings for such a facility. If the full $500,000 is raised by the private sector, the City should also put up a $200,000 match for a total of $250,000. If these pieces fall together - free land, plus $750,000, we would be getting close to economic feasibility for the project. It was made clear by staff that the City's proposed matching funds would be contingent upon the additional $250,000 of community donations not yet realized. Staff has identified $250,000 of one-time revenue from an ERAF reimbursement ($198,395) and unanticipated motor vehicle in-tieu revenue ($51,605) that are available for this project. Since these funds are essentially one-time in nature, it would be preferable to use them for capital expenditures rather than ongoing operations. The Community Services Committee recommended the following to the full Council: 2) $250,000 of matching funds be reserved to assist in writing down the cost of a proposed ice skating facility. 2) $50,000 of Council Contingency be transferred to the Capital Outlay Fund to pay for a feasibility study and cost estimating work, which would begin as soon as possible. This would bring the recommended total of funds to $300,000. 3) City staff to provide assistance with fund-raising efforts through use of the Bakersfield Foundation, a non- profit foundation created to receive and account for cash donations for public purposes. They also requested that a link be set up on the City's website for interested parties to obtain information on the progress of the project and to facilitate further fund-raising efforts. May 2, 2000, 4:40PM S:~AC~Adrnin Rpts\lceSkatingFacility00rnayl0.wpd ADMINISTRATIVE REPORT IMEETING DATE: May 10, 2000 AGENDA SECTION: Ne~v Business ITEM: [2.b, TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Stan Ford, Director of Recreation and Parks May 2, 2000 APPROVED DEPARTMENT HEAD ~.0.., CITY ATTORNEY /~ CITY MANAGER ~ Agreement with DBL Entertainment, in an amount not to exceed $31,000, to book and produce acts for the Rockin' by the River summer entertainment series. (Ward 5) RECOMMENDATION: Community Services Committee and Staff recommend approval of the agreement. BACKGROUND: In 1999, the Department of Recreation and Parks began an entertainment series called Rockin' by the River. This series of three free public concerts features classic rock from the late 60's and early 70's and is held at Yokuts Park. The Summer 2000 Rockin' by the River series will be held on August 15, 22, and 29. To get the series off the ground for the first year, local talent was featured. Beginning in 2000, it is proposed to contract with an established entertainment promoter to provide nationally-known "name" bands. The cost of $31,000 to mount this series of professional productions substantially exceeds the first year event cost; however, in addition to famous talent, the promoter will provide staging, lights, sound and related event support. The Department has identified funds in the current year's budget and has also included funds in the FY 00/01 budget request. The proposed concerts do not compete with existing private concert venues. The acts proposed, such as Poco, perform at the night club level, as opposed to concert theaters or the Kern County Fair. All performers are subject to City approval prior to being confirmed. Guests of the 1999 Rockin' series, as well as our other events, tell us they enjoy bringing their families to a no-cost event which is fun, casual and takes place in a natural setting. The proposed agreement will enhance our calendar of family events, as well as showcase Yokuts Parks as a unique asset of our community. May 2, 2000, 5:07PM ADMINISTRATIVE REPORT MEETING DATE: May 10, 2000 AGENDA SECTION: Hearings ITEM: ~_2.c. TO: Honorable Mayor and City Council .,/ APPROVED FROM: Carroll Hayden, Human Resources Manager~l~' DEPARTMENT HEAD ~ DATE: April 25, 2000 CITY ATTORNEY ~- CITY MANAGER _~/~ SUBJECT: Repeal of section 2.84.170 of the Bakersfield Municipal Code, pertaining to Sanitation Division employees RECOMMENDATION: Staff recommends first reading of ordinance. BACKGROUND: A conflict has arisen between Bakersfield Municipal Code section 2.84.170 and Resolution No. 66-99 (Memorandum of Understanding for employees of the blue and white collar units) relative to additional compensation paid to sanitation workers assigned to duties of a higher classification, Section 2.84.170 provided that any sanitation worker assigned to the duties of a higher classification would be compensated at the rate of pay of the higher classification in the step held by the assigned employee. Subsequent to adoption of that ordinance and in compliance with the Meyers-Milias-Brown Act, the City met with the Service Employees International Union (S.E.I.U.)which represents employees of the City's blue and white collar units and the parties agreed to a minimum five percent (5%) premium pay provided for the period of out-of-class work and a minimum of ten percent (10%) premium pay whenever the out-of-class work: (1) involves work in a classification whose compensation is twenty percent (20%) higher than the position held by the employee, or (2) involves grade skipping within normal promotional sequences. (Example of grade skipping is Equipment Operator I being assigned the job duties of Equipment Operator Ill.) This agreement was adopted by Resolution No. 66-99 and now represents the more accurate understanding relative to differential compensation between the City and this bargaining unit. Accordingly, Bakersfield Municipal Code section 2.84.170 is now superseded and should be repealed. S:\COU NCIL\Admins~2.84 170,Reso66-99.wpd CH/MGA:Isc May 2, 2000, 10:48am ADMINISTRATIVE REPORT MEETING DATE:' May 10, 2000 AGENDA SECTION: New Business ITEM: 12.d. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Alan Christensen, Assistant City Manager April 28, 2000 APPROVED DEPARTMENT HEAD CITY ATTORNEY ~_~ CITY MANAGER Conversion of 64Temporary Positions to Regular Full-time RECOMMENDATION: Staff recommends approval to convert 64 positions from temporary to full-time. BACKGROUND: In the process of converting the City's temporary employees to Select Temporary Services and evaluating requests for positions as part of the budget process, it was discovered that departments could, in many instances, convert temporary positions, on a costs neutral basis, into full-time positions. As a result, a comprehensive review of temporary positions has been completed to determine whether some of these positions might be converted to full-time status. Staff used the following criteria to evaluate if a position might be converted: 1 ) temporary positions considered for conversion should have worked full-time hours (40 hrs/week) for at least 1 year, and 2) conversion of positions would be a break-even proposal, meaning that a shift in cost or cost savings would result in no overall cost increase to the City. Based upon a comprehensive review of existing temporary positions and new positions requested in the budget, staff is recommending a proposal, separate from the budget, that would convert a significant number of existing temporary employee positions to full-time positions using budgeted temporary salaries or overtime to offset the cost of the conversion. There are 64 positions City-wide being considered for conversion. They include 3 in Management Information Services, 7 in Police, 24 in Public Works, and 30 in Recreation and Parks. Because the proposed conversion is cost-neutral and will shift temporary sataries to full time salaries on a dollar for dollar basis, there is no impact on the City's budget. Converting the positions will reduce costs we now incur for repeated training, recruitment expenses, unemployment payments, and worker's compensation claims. FulI-time employees also tend to be more productive than temporary employees. This program will also more accurately reflect the workload being performed by the departments, and will better reflect comparisons of the number of employees per 1,000 population. Chuck Waide of SEIU, which represents many of the affected positions, is in support of the proposed conversion. Attached is a breakdown of the proposed positions by department, including cost shifts or savings associated with each position. May 2, 2000, 10:57AM S:~Admin Rpts~000\transition of temporary employees ~o permanent .wpd