HomeMy WebLinkAbout10/25/2000 AGENDA PACKET BAKERSFIELD CITY COUNCIL
AGE N DA
MEETING OF OCTOBER 25, 2000
Council Chambers, City Hall, 1501 Truxtun Avenue
Pre-Meeting - 5:15 p.m. Regular Meeting - 7:00 p.m.
PRE-MEETING
1. ROLL CALL
2. WORKSHOP
(20 min)
a. Route 58 Specific Plan Line Status Report. (Raul Rojas, Public Works Director)
(10 min)
b. Conceptual Plan for Rio Vista Park. (Stan Ford, Director of Recreation and Parks)
(20 rain)
Mobile Recreation Trailer and Mobile Stage (Stan Ford, Director of Recreation and
Parks)
3. CLOSED SESSION
Conference with Labor Negotiator, William Avery, pursuant to Government Code
Section 54957.6 Employee organizations: Fire and Police.
REGULAR MEETING
1. INVOCATION by Don Leonard, First Assembly of God Church
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CLOSED SESSION ACTION
5. PRESENTATIONS
a. Presentation by Assemblyman Dean Florez to the City of Bakersfield regarding
Assembly Bill 2928 (Traffic Congestion Relief) additional revenue for roadways.
PUBLIC STATEMENTS
APPOINTMENTS
(Ward 2)
CONSENT CALENDAR
Minutes:
a. October 11, 2000 Council Meeting.
Payments:
Payments from September 30, to October 13, 2000 in the amount of $4,601,972.99;
and Self Insurance payments from September 30, to October 13, 2000 in the
amount of $133,254.06.
Resolutions:
Resolution Supporting the original intent of Senate Bill 332 concerning beverage
container redemption values,
d. Sharing Cost of State Highway Electrical facilities:
Resolution appmving agreement for cost-sharing of State Highway Electrical
Facilities with the City of Bakersfield.
Agreement with the State of California, Department of Transportation, for
sharing cost of State Highway Electrical Facilities, estimated at $140,000.
e. Sale of Surplus Property:
Resolution declaring real property, located approximately 300 feet south of
East Brundage Lane on Hayes Street, surplus to needs of the City.
Sales Agreement with St. Johns Missionary Baptist Church, $5,099.52 for
6,441 square feet of irregularly shaped land.
Position Reclassifications, New/Revised Job Specifications and Changes to Salary
Schedule:
Amendment No. 5 to Resolution No. 108-99 setting salaries and related
benefits for Officers and Employees of the General Supervisory, Police
Supervisory and Management Units and adopting salary schedule and
related benefits for Senior Real Property Agent, Real Property Manager,
Assistant City Clerk.
Reclassi~cations: Senior Real Property Agent to Real Property Manager;
Tree Maintainer III to Supervisor I.
3. New Job Specification: Real Property Manager
4. Revised Job Specification: Risk Manager
Amendment No. I to Resolution No. 71-99 approving Memorandum of
Understanding for Firefighters and Engineers of the Fire Department of the City of
Bakersfield.
(Ward2)
(Ward 4)
(Ward 6)
(Ward 4)
CONSENT CALENDAR continued
Amend ment No. 1 to Resolution No. 101-98 establishing Underground Utility District
No. 2, Division 26 (Q Street Underground Utility Project).
Agreements:
i. Tract Maps/Improvement Agreements:
Final Map and Improvement Agreement with Community at River Oaks for
Tract 5951, Unit 4, located south of Stockdale Highway, west of Buena Vista
Road.
Final Map and Improvement Agreements with Harry Hardy for Tract 5944,
Unit 1, located at the southwest corner of McKee Road and Akers Road.
Final Map and Improvement Agreements with Cal Home Builders for Tract
5596, Unit 2, located at the southeast comer of Nodega Road and Verdugo
Lane.
Agreement with the City of Alamogordo, New Mexico, $125,00 for purchase of
surplus Zetron Fire Alerting System equipment,
k. 2001 Health Care Contracts:
Amendment No. 8 to Agreement No. 93-267 with Blue Cross (BC Life and
Health Insurance Company) for Indemnity Health and Dental Services.
Amendment No. 7 to Agreement No. 93-266 with Blue Cross/California Care
Health Plans for Medical Services.
Amendment No. 4 to Agreement No. 96-148 with Blue Cross of California
for the Medicare Risk plan Senior Secure.
Amendment No. 3 to Agreement No. 97-320 with Kaiser Permanente Health
Plans for Medical Services.
Amendment No. 3 to Agreement No. 97-321 with Kaiser Permanente Health
Plans for Medical Services for ratires.
Amendment No. 9 to Agreement No. 91-280 with Dedicated Dental
Systems, Inc. for pre-paid Dental Services.
Amendment No. 8 to Agreement No. 92-278 with Medical Eye Services and
Security Life Insurance Company for Vision Services.
Amendment No. 4 to Agreement No. 96-149 with PacifiCare Inc. for the
Medicare Risk Plan Secure Horizons for retirees.
Agreement with Pacific Union Dental formerly known as Pacific Dental
Benefits/HBI for pro-paid Dental Services.
-3-
(Wards 1,2)
(ward 4)
(Wards 1,5, 6,)
(Ward 1 )
CONSENT CALENDAR continued
k. 10.
Agreement with PacifiCare Behavioral Health of California, Inc. formerly
known as Psychology Systems, Inc. for Managed Mental Health Care.
I. Extension of Enterprise Zone Designation:
Agreement with the County of Kern regarding an application for Extension
of Time for Southeast Metropolitan Bakersfield Enterprise Zone.
Agreement with Chabin Concepts, Inc., to provide professional services
related to the preparation of an application for a Five-year Extension of
Enterprise Zone Designation.
Amendment No. I to Construction Management Consultant Agreement No. 98-71,
with Carollo Engineers, $19,500 for additional construction management services
on the Buena Vista Road Phase II Sewer Trunk Line project.
Bids:
Award Contract to Spectraturf Incorporated, not to exceed $50,000 for provision and
installation of rubberized surfacing at various City parks.
Accept bid from Berchtold Equipment Company $22,405.59 for one additional Tuff
Tractor for Recreation & Parks Department.
Accept bid from Berchtold Eqdipment Company $23,999.16 for one replacement
Skid Steer Loader for Street Maintenance Division of Public Works Department.
Accept bid from Jim Burke Ford $28,094.62 for one replacement Four Wheel Drive
Utility Vehicle for the Water Department.
Miscellaneous:
Replace Beale Park Tennis Court Resurfacing Project in the Capital Improvement
Budget with a similar project at Wayside Park.
Staff recommends adoption of Consent Calendar Items a. through r.
(Ward 4)
HEARINGS
a. Appeal by Harold Robertson, Porter/Robertson Engineering and Surveying,
regarding Condition No. 6 of approved Vesting Tract 6008.
Staff recommends adoption of resolution upholding the decision of the Planning
Commission.
-4-
9. HEARINGS continued
(Ward4)
CityAnnexation No. 413, LAFCO Proceeding No. 1287 uninhabited territory located
south of Rosedale Highway, east of Coffee Road.
1. Resolution approving City Annexation No. 413
2. Agreement to Indemnify LAFCO for City Annexation No. 413.
Staff recommends adoption of resolution and agreement.
Public Hearing on acceptance of $181,995, California Law Enforcement Equipment
Program (CLEEP) funds for the Records Management Upgrade/Replacement
project and for a Mobile Data Computer project.
Staff recommends Council conduct public hearing on the acceptance of California
law Enforcement Equipment funds.
lo. REPORTS
11, DEFERRED BUSINESS
(Ward 4)
Ordinance amending Title 17 of the Bakersfield Municipal Code and Zoning Map
No. 102-20 by changing the zoning from a Commercial zone to a Planned
Commercial Development zone, consisting of a 440,306 square foot commercial
shopping center on 52 acres, located on the northwest corner of Rosedale Highway
and Main Plaza Drive. (File #P00-0519) (First reading 10/11/00)
Staff recommends adoption of the ordinance.
(ward 4)
Purchase Agreement with Perry L. Herrgesell, Trustee of the Perry L. Herrgesell
Trust and J. D. Herrgesell, Trustee of the J. D. & Mary Herrgeseil Family Trust to
purchase real property ($60,000), located south of Johnson Road, west of Renfro
Road, for the Kern River Freeway.
Staff recommends approval of agreement.
12. NEW BUSINESS
Ordinance amending Section 10,32.160 of the Bakersfield Municipal Code relating
to parking on unpaved surfaces.
Staff recommends first reading of the ordinance.
13. COUNCIL STATEMENTS
14. ADJOURNMENT
S:%COunClI%AGENDA~OCT2500,w~d
October 19, 2000 (10:25am)
I~n~TandY
City Manager
-5-
·
BAKERSFIELD
MEMORANDUM
TO:
FROM:
THROUGH:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL
ALAN CHRISTENSEN, ~ '~
Ass,sTANTc,TYMANAGER
ALAN TANDY, CITY MANAGER
AGENDA HIGHLIGHTS - OCTOBER 25, 2000, COUNCIL MEETING
October 20, 2000
PRE-MEETING
There are three workshops: 1 ) a report by Public Works Director Raul Rojas regarding the status of the
Route 58 Specific Plan Line; 2) a report by Stan Ford, Director of Recreation and Parks on a conceptual
plan for Rio Vista Park; and 3) a presentation by Stan Ford, Director of Recreation and Parks regarding
the mobile recreation trailer and mobile stage.
There is one closed session item, a conference with Labor Negotiator William Avery regarding Police and
Fire negotiations,
CONSENT CALENDAR
Consent Calenci~r items are explaine. d by Administrative Reports.
include:
Those that should be highlighted
Resolutions:
Item 8c. Resolution Supporting the oricfinal intent of Senate Bill 332 concerning beveraQe container
redemption values. Senate Bill 332 expanded California's beverage container redemption program to
include all beverage containers, in addition to soda and beer containers, with the intent of increasing their
recycling rate. Intense lobbying resulted in administrative pressure for the Department of Conservation
(DOC) to change the interpretation of the law and exclude certain types of containers. In response, several
cities and counties are urging the Governor to include all beverage containers in the redemption program,
with the exception of those specifically exempted by law.
Item 8d. Sharincl Cost of State Hiqhwav Electrical facilities. Agreement No. 90-276 sets forth the terms
and conditions of the cost of maintaining electrical facilities such as street lights and traffic signals on the
Statehighway/Citystreetintemections. This agreement listed the sites of all shared facilities existing at
the time the agreement was executed. Although all sites are maintained by the State, the cost of
maintenance is shared by the City and State. The City's annual share is $140,000. A new agreement is
recommended to incorporate the additions, deletions, or changes to the original list.
item 8e. Sale of Surplus Property. On November 10, 1994, the City Council adopted Annexation No. 378,
commonly referred to as Union 10, which included Hayes Street. Subsequently, Alta Engineering, on
HONORABLE MAYOR AND CITY COUNCIL
October 20, 2000
Page -2-
behalf of St. John's Missionary Baptist Church, requested the vacation of Hayes Street between East
Brundage Lane and SR 58 to include a portion of the right-of-way into their church expansion. During the
vacation process, it was discovered that a portion of Hayes Street is owned in fee by the City. Therefore,
St. John's Church has requested to purchase this property to incorporate into their development. On
September 21,2000, the Planning Commission found the proposed sale to be consistent with the General
Plan. This first item is a resolution declaring the property surplus by the City. The second item is a sales
agreement between the City and the Church, which agrees to pay $5,099 for 6,441 square feet of right-of-
way.
Item 8f. Position Reclassi~cations. New/Revised Job Specifications and ChanGes to Salarv Schedule.
Amendment No. 5 to Resolution No. 108-99 proposes: 1 ) revised job specification for Risk Manager, 2)
reclassi~cations of Sr. Real Property Agent to Real Property Manager, and Tree Maintainer III to
Supervisor I; and 3) salary revision for Assistant City Clerk.
Item 8cl. Amendment No. I to Resolution No. 71-99 apprevinG M~morandum of Understanding for
FirefiGhters and EnGineers of the Fire Department of the City of Bakersfield. The Fire Chief has requested
deletion of the classification of Firefighter Treinee - Suppression, and the salary for Firefighter Trainee -
Days be adjusted to reflect the actual duties. Neitherof these changes will have an impact on the budget.
The Bakersfield Firefighters Labor Organization, IAFF, Local 246, is in agreement with the changes.
Item 8h. Amendment No. 1 to Resolution No. 101-98 establishing UnderGround Utility District No. 2,
Division 26 (Q Street UnderGround Utility Project). On July 15, 1998, ResoMution 101-98 established
Underground District No. 2, Division 26. At that time, property owners within the district were responsible
for conversion of their electric service panel. Recent changes in Public Utility Commission regulations now
allow Rule 20.A funds to be used for electric service panel conversions. The maximum amount allowed
for each service conversion is $1,500, excluding permit fees. Service conversions would be done by a City
hired contractor. The City would then be reimbursed with Rule 20.A funds by PG&E.
Aqreements:
Item 8i. Aareement with the City of Alamoaordo for purchase of surplus Zetren Fire Alerting System
equipment. The City recently upgraded its fire alerting system. As a result, the Zetron Fire Alerting
System Equipment is no longer needed. The Municipal Code allows the Finance Director to negotiate the
sale of surplus property to other governmental entities without the necessity of bid, although the City
Council must approve the sale. The Finance Director has negotiated the price of $125 for sale of the
surplus property to the City of Alamogordo, New Mexico. The sale of this item through the City's auction
procedures should not generate a significantly higher sales price.
Item 8k. 2001 Health Care Contracts. The City's contracts for health insurance are up for renewal for
2001. Buck Consultants, health care consultants, worked with the various vendors in arriving at the
renewal rates. Overall, medical premiums are increasing 10.8%, dental premiums are increasing 3.5%,
mental health premiums are increasing by 21.8%, while the vision premiums are not changing.
Item 81. Extension of Enterprise Zone DesiGnation. This item is an example of intergovernmental
cooperation between the City and the County. The first action, approving an application for extending the
HONORABLE MAYOR AND CITY COUNCIL
October 20, 2000
Page -3-
Bakersfield Enterprise Zone between the City and the County, will be paid for by the City. The total cost
for a consultant to prepare the application is $65,000. In planning for this extension, it was agreed that
both parties would share in the cost. So the City is picking up the County's $32,500 share. In retum,.the
County agrees to pay the entire additional cost of the South Union Avenue project of $200,000. In May
2000, the City and County entered into an agreement to jointly finance improvements along the portion of
South Union Avenue between Freeway 58 and Ming Avenue. Both the City and the County agreed to pay
$60,000 of CDBG funds; the balance of $873,000 comin9 from TEA funds. However, the two bids received
were $200,000 over the County's estimates. To expedite the project, the County has agreed to pay the
entire additional median project cost in return forthe City paying the County's share of the Enterprise Zone
extension.
The second action is an agreement with Chabin Concepts, Inc., to prepare the Enterprise Zone application.
Staffs evaluation is that Chabin is the most qualified firm for the job, and they come with an excellent track
record of success in other communities. The agreement is for amount not to exceed $65,000.
Item 8m. Amendment No. I to Construction Manac~ement Consultant Aclreement No. 98-71 with Carollo
EnGineers for additional construction manaclement services on the Buena Vista Road Phase II Sewer
Trunk Line Project, in the amount $19,500. The contract for construction management services for the
Buena Vista Road Phase II Sewer Trunk Line Project with Carollo Engineers was originally awarded March
25, 1998. Construction was delayed two years due to a lack of funding. The City has since expanded the
scope of construction to include some street widening and median curb construction on Buena Vista Road.
The City agreed that due to inflation, an increase in the hourly rates for Carollo is justified. This
amendment will add $19,500 to the original fee of $280,000, for a total of $299,500.
Bids:
Item 8n. Award contract to Spectratuff Inc. for rubberized suffacincl at various City parks. The Recreation
and Parks staff was successful in securing a $25,000 grant through the California Integrated Waste
Management Board (CIWMB) and combining with matching funds provided by a Community Development
Block Grant to provide ADA accessibility to City's playgrounds. Primary locations are MLK, Jastro,
Centennial and Grissom Parks. Additional parks will be considered for inclusion within this project should
funds be available. Invitations to bid were sent to six vendors, and one was received. Staff is
recommending award to Spectratuff, Inc. in an amount not to exceed $50,000.
Item 80. Bid award for one additional Tuff Tractor ('Parks Department.) Staff received two acceptable bids
and is recommending award to Berchtold Equipment Company in the amount of $22,405.59.
Item8p. Bidawardf~r~nerep~acementSkidSteerL~ader(StreetsDivisi~n~Pub~icW~rksDepartment.~
Staff received two acceptable bids and is recommending award to Berchtold Equipment Company in the
amount of $23,999.16.
Item 8cl. Bid award for one replacement Four Wheel Drive Utility Vehicle (Water Department.) Staff
received two acceptable bids and is recommending award to Jim Burke Ford in the amount of $28,094.62.
HONORABLE MAYOR AND CITY COUNCIL
October 20, 2000
Page -4-
Miscellaneous:
Item 8r. Replace Beale Park Tennis Court Resurfacina Project in the Capital Improvement BudGet with a
similar Proiect at Wayside Park. The current CIP budget includes funds for resuffacing Wilson and Beale
Parks tennis courts. During a pre-construction inspection, structural problems were identified with the
Beale Park courts that will require repair, or possible replacement, prior to any resurfacing project. The
courts at Wayside Park are also in need of resurfacing, and are structurally sound and suitable for the
proposed project. The Beale Park tennis courts resurfacing project will be added to the CIP budget in FY
2001-02.
HEARINGS
Item 9a. Appeal by Harold Robertson, Porter/Robertson Enaineerinq and Survevinq, regardinq a Condition
of aDDroved Vestina Tract 6008. On September 7, 2000, the Planning Commission conducted a public
hearing and approved Vesting Tentative Tract 6008, subject to Condition 6, which requires canal fencing.
This Tract is located approximately 1/4 mile east of Buena Vista Road and 1/4 mile south of Campus Park
Drive. The canal right-of-way passes through the westerly 45 foot wide Mountain Vista Drive right-of~way
adjacent to the Tract, but does not directly abut any of the proposed subdivision lots. Mr. Robertson
provides as his appeal that the portion of the canal in question is currently under plans to be relocated, and
fencing of this portion of the canal will add considerable time and expense to dismantle the proposed
fencing. The applicant also states that portion of the canal located south of the proposed project is
separated by existing railroad tracks and is located within an agricultural area. Staffs reasoning is that the
fence requirement is to protect the health and safety of nearby residents, and it is consistent with past City
Council decisions. Staff recommends the appeal be denied and the decision of the Planning Commission
be upheld.
Item 9b. Resolution apDrovinq, and Ac~reement to Indemnify LAFCO for, City Annexation No. 413 located
south of Rosedale Hiclhwav, east of Coffee Road. LAFCO approved the annexation by adopting
Resolution No. 00-19 on September 26, 2000, with a condition the City indemnify LAFCO. There were no
protests at the hearing. The annexation area consists of approximately 2.5 acres of uninhabited land,
located south of Rosedale Highway, generally east of Coffee Road. The owner has consented to
annexation to receive City services. This resolution finds that no written protest has been filed and orders
the territory designated as Annexation No. 413 annexed to the City of Bakersfield.
Item 9c. Public Hearina on acceptance of $181,995 California Law Enforcement Equipment Proaram
(CLEEP) funds for the Records Manaclement Upqrade/Replacement Project and for a Mobile Data
Computer project. On September 13, 2000, the City received $181,995 from the State of California for the
purpose of providing one-time funds to the Bakersfield Police Department for purchase of technology
equipment. The Police Department desires to use these funds to upgrade/replace the Records
Management System. In the current budget, Council approved $500,000 for this purpose. However, until
systems have been evaluated and bids received, the actual total cost is unknown. It is requested the
CLEEP funds be used to supplement these funds, if needed, and any remaining funds be expended for
mobile data computers. The hearing is required prior to receiving the grant funds.
HONORABLE MAYOR AND CITY COUNCIL
October 20, 2000
Page -5-
DEFERRED BUSINESS
Item 11a. Ordinance amending Municipal Code and Zoning MaD bv chanGinG the zoning from a
Commercial zone to a Planned Commercial Development zone, consisting of a 440,306 scluare foot
commercial shopping center on 52 acres, located on the northwest corner of Rosedale HiGhway and Main
Plaza Drive. The Planning Commission is recommending a zone change for the proposed "Northwest
Promenade Phase 2 Shopping Center" located at the northwest corner of Rosedale Highway and Main
Plaza Drive. The zone change is from a C~2 zone to a PCD zone on 52 acres. Northwest Promenade
Phase 2 consists of eight major retail stores, four "in-line" retail shop buildings and six freestanding pads
totaling 440,306 square feet of gross building area. The applicant is the same developer as the existing
Northwest Promenade on the east side of Main Plaza Drive. The applicant intends to construct all the
parking, landscaping and off-site improvements for opening day. Construction of the building and
freestanding pads would be phased. Based upon an initial environmental assessment, staff has
determined the proposed project will not significantly affect the physical environment or existing residential
development in the area; therefore, a Negative Declaration was prepared and advertised. Staff is not
aware of any opposition to the proposed zone change. This is the second reading of the ordinance.
Item 11 b. Purchase AGreement with Perry L. HerraeseII, Trustee of the Perry L. Herrqesell Trust and J.D.
Herraesetl, Trustee of the J.D. & Mary Herrclesell Family Trust to purchase real property for the Kern River
Freeway. The Herrgesells, who own 19 acres, approached the City because their property is impacted
by the Kern River Freeway alignment. Staff recommends purchase of the property since they are a willing
seller and favorable market conditions exist. The City has previously purchased properties under similar
circumstances. The purchase price of $60,000 is based on an appraisal prepared by a local independent
fee appraiser. On May 1,2000, the Planning Commission found the acquisition of this property consistent
with the 2010 General Plan. At the regular Council meeting of October 11, 2000, this item failed for lack
of motion; however, Councilmember Green requested this item be brought back for consideration and
discussion.
NEW BUSINESS
Item 12a. Ordinance amending the Municipal Code relating to parking on unpaved surfaces. On January
26, 2000, the City adopted an ordinance to regulate the parking of vehicles on dirt lots and rights-of-way.
However, in responding to complaints about commercial vehicles parking in dirt lots, staff has become
aware of a couple of corrections that need to be made. First, some zones do not have legally defined
yards (e.g. commercial) and the ordinance on parkin9 applied to yards. Second, there was the problem
of assuming that a posted sign prohibiting parking would be adequate notice. This ordinance will clarify
both aspects.
AT.AC:al
cc: Department Heads
City Clerk's Office
News Media File
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Workshop
ITEM: 2. a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
October 17, 2000
Route 58 Specific Plan Line status report.
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
A~.~,/~VED
RECOMMENDATION:
BACKGROUND:
Public Works staff will give a brief presentation regarding Route 58 Specific Plan Line.
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Workshop
ITEM: 2. b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Stan Ford, Director of Recreation and Parks
October 17, 2000
Workshop - Conceptual Plan for Rio Vista Park
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITYMANAGER /~.
RECOMMENDATION:
BACKGROUND:
Staff will present a conceptual plan and describe the proposed elements of Rio Vista Park, the 30-acre
site located north of Stockdale Highway at Buena Vista Road.
October 17, 2000, 3:09PM
S:%Admins\Workshop - Rio Vista,wpd
? ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Workshop
ITEM: 2.co
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Stan Ford, Director of Recreation and Parks
October 16, 2000
APPROVED
DEPARTMENT HEAD ~.~ ('-",j
CITY ATTORNEY
CITY MANAGER
Workshop - Mobile Recreation Trailer and Mobile Stage.
RECOMMENDATION:
BACKGROUND:
A mobile recreation trailer and mobile stage have recently been delivered. Staff will show the units
on Truxtun Avenue outside the Council Chamber.
October 16, 2000, 4:40PM
S:~Admins\Workshop - rnobile.wpd
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Closed Session
ITEM: :~. a o
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Bart J. Thiltgen, City Attomey
October 13, 2000
APPROVED
DEPARTMENT HEAD ,~
CITYATTORNEY ~.A/'~
CITYMANAGER ~
Conference with Labor Negotiator, William Avery, pursuant to Government Code section
54957.6. Employee organizations: Fire and Police.
RECOMMENDATION:
BACKGROUND:
BJT:laa
OC25CA1 .CS
October 13, 2000, 8:50am
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Presentations
ITEM: 5. a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
APPROVED
DEPARTMENT HEAD j~'
October 17, 2000 CITY ATTORNEY /
Presentation by Assemblyman Dean Florez to the City of B g ly Bill
2928 (Traffic Congestion Relief), additional revenue for roadways.
RECOMMENDATION:
BACKGROUND:
JRL~3574:mrp
( ADMINISTRATIVE
REPORT
'MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar
ITEM: 8.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Pamela A. McCarthy, City Clerk
October 25, 2000
APPROVED
DEPARTMENT HEAD
CITYATTORNEY N~
CITYMANAGER /~
Minutes of the Regular Council Meeting of October 11, 2000
RECOMMENDATION:
BACKGROUND:
bz
S:\Council\admins~ADMINS\OCT2500.wpd
October 11, 2000, 2:47pm
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8 o b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
October 13, 2000
APPROVED
DEPA"TMENTHEAD.--~
CITYATTORNEY"~'
CITYMANAGER
Approval of department payments from September 30, 2000 to October 13, 2000 in the
amount of $4,601,972.99 and self insurance payments from September 30, 2000 to October
13, 2000 in the amount of $133,254.06
RECOMMENDATION:
Staff recommends approval of payments totaling $4,735,227.05
BACKGROUND:
s:~acctpay~adminf~'l .wpd
( ADMINISTRATIVE
REPORT
MEETING DATE: November 15, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8. c o
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
October 4, 2000
APPROVED
DEPARTMENT HEAD
CITY ATI'ORNEY
CITYMANAGER
Resolution Supporting the Original Intent of Senate Bill 332 Concerning Beverage Container
Redemption Values
RECOMMENDATION: Staff recommends adoption of the resolution.
BACKGROUND: Beginning in January 2000, Senate Bill 332 expanded California's beverage container
redemption program to include many more '~ypes of containers, with the intent of increasing their recycling
rate. The intent of SB 332 was to establish redemption value for all beverage containers, ip addition to the
original list of soda and beer containers. Originally, the California Department of Conservation (DOC)
interpreted the bill in this way, leaving out only beverage containers which were specifically excluded in the
bill's language. However, intense lobbying from certain industries resulted in administrative pressure forthe
DOC to exclude other types of containers. As a resultl DOC changed its interpretation of the law, effectively
changing the outcome without going back for public input in the rule making process. In response, several
California cities and counties are urging the Governor to include all beverage containers in the redemption
program unless specifically exempted by law to encourage increased recycling.
'
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8 o d,
TO:
FROM:
DATE:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
October 11, 2000
APPROVED
DEPARTMENT HEAD /~=
CITY ATTORNEY.j~~
CITYMANAGER /Y~
SUBJECT: Sharing Cost of State Highway Electrical Facilities:
1. Resolution Approving Agreement for Cost-Sharing of State Highway Electrical Facilities
with the City of Bakersfield.
2. Agreement with the State of California, Department of Transportation, for Sharing Cost of
State Highway Electrical Facilities with the City of Bakersfield, estimated at $140,000. (All
Wards)
RECOMMENDATION: Staff recommends approval of resolution and agreement.
BACKGROUND: Agreement No. 90-276 sets forth the terms and conditions of the cost of maintaining
electrical facilities such as street lights and traffic signals on the State highway/City street intersections. This
agreement listed the sites of all shared facilities existing at the time the agreement was executed. Each of
these facilities is maintained by the State. The cost of maintenance for these facilities is shared by the City
and State based upon the number of intersecting streets or highways each agency has maintenance
responsibility for at the various locations.
A new agreement is needed to incorporate the additions, deletions, or changes to the original list of shared
facilities identified in Agreement No. 90-276. Staff recommends that a new agreement be entered into with
the State, rather than amend the existing agreement, because of the changes to the number of shared
facilities over 10 years.
The cost distribution is shown in Exhibit "A" of the agreement and may be modified due to additions,
deletions, or changes agreed to by both the City and the State.
The estimated annual City share is $140,000. Funds fbr these services are allocated within the Public
Works ~ General Services operating budget.
dns
October 18, 2000, 8:58AM
G:\GROUPDAT~ADMINRPT~.000\OCtOber 25\Shared Signal Costs
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calender
ITEM: 8. e,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
October 5, 2000
APPROVED
DEPARTMENT HEAD~~
CI
Sale of Surplus Property
1. Resolution declaring real property, located approximately 300 feet South of East
Brundage Lane on Hayes Street, surplus to needs of the City.
2. Sales Agreement of 6,441 square feet of irregularly shaped land for $5,099.52 with
St. Johns Missionary Baptist Church.
RECOMMENDATION: Staff recommends adoption of the resolution and approval of the sales agreement.
BACKGROUND:
On November 10, 1994, the City Council adopted Annexation No. 378, commonly referred to as Union 10,
annexing certain lands into the City of Bakersfield, including Hayes Street. Pursuant to Streets and Highway
Code Section 989," Upon the incorporation of a City or the annexation of territory to a city, all right title, and
interest of the County, including underlying fee where owned by the County, in and to any County highway
within the territory involved, shall vest in the City and shall thereupon constitute a City Street... ". Subsequently,
Alta Engineering, on behalf of the St, Johns Missionary Baptist Church requested the vacation of Hayes Street
between East Brundage Lane and State Freeway 58 for the expansion of the Church. During the vacation
process it was discovered that a portion of Hayes Street came into the County from the State and
consequently is owned in fee. On September 21, 2000, with Resolution No. 89-00, the Bakersfield Planning
Commission found the proposed sale of the underlying fee in the vacated road property consistent with the
Metropolitan Bakersfield 2010 General Plan. The property consists of 6,441 square feet of land that is
irregular in shape. St. Johns Church, who owns the adjoining land has requested to purchase this property
to incorporate into their development. The purchase price of $5,099.52 is a product of negotiations based on
the price the Church paid for the surrounding land earlier this year.
jwe
October 5, 2000, 3:19pm
P:\DOCUMENTS\hayeS street admin. report.wpd
( ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8. f.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Carroll Hayden, Human Resources Manager
October 11, 2000
DEPARTMENT HEAD
CITYATtORNEY
CITYMANAGER
APPROVED
Position Reclassifications, New/Revised Job Specifications and Changes to Salary Schedule:
1)
Amendment No. 5 to Resolution No. 108-99 setting salaries and related benefits for
Officers and Employees of the General Supervisory, Police Supervisory and
Management Units and adopting salary schedule and related benefits for Senior Real
Property Agent, Real Property Manager, Assistant City Clerk.
2)
Reclassifications: Senior Real Property Agent to Real Property Manager; Tree
Maintainer III to Supervisor I
3) New Job Specification: Real Property Manager
4) Revised Job Specification: Risk Manager
RECOMMENDATION:
Staff recommends adoption of the resolution, changing the salary schedules, approval of the new and revised
job specifications and reclassification of the positions.
BACKGROUND:
The position of Risk Manager is currently vacant and the job specification has not been reviewed in over 10
years. With the need to conduct a recruitment of a Risk Manager, it is appropriate that the job specification
be reviewed and updated to reflect current job duties and requirements to perform the duties of Risk Manager.
The job specification changes reflect current technological needs, assignments and knowledges, skills and
abilities.
Since the inception of the real property management function in 1989, the complexity and size of this function
has increased dramatically. With this growth has come increased independent action and frequent advisory
sessions with the Department Heads, the City Attorney, the City Manager and the City Council on the part of
the Senior Real Property Agent.
October 17, 2000, 9:49AM
S:~DMINRP'I~2 Property Manager, Asst. City Clerk, Sup I .wpd
ADMINISTRATIVE REPORT .age 2
The management duties of our real property function have developed to the level concomitant with the
responsibility level of our management unit employees. Therefore, it is recommended that the Senior Real
Property Agent be reclassified to Real Property Manager and that the position be moved from the Supervisory
unit to the Management unit, at the salary level equivalent with the Risk Manager classification.
There will be no budgetary impact due to salary savings generated by turnover in the Finance department.
At a request of the Department Head, the Assistant City Clerk position was reviewed for appropriateness of
salary level and relationship to other supervisory positions within the City. This review was conducted and
it was apparent that the Assistant City Clerk position was below survey average and that comparing
responsibilities and position requirements, not appropriately placed in relationship to comparable positions
within the City supervisory unit.
The Assistant City Clerk like the City Clerk, has become very specialized, requiring a professional level of
administrative and legal expertise. The position is preferred to have a Certified Municipal Clerk (CMC)
designation, which now requires continued, on-going education to maintain CMC status. The position also
requires two years of college, as does our Supervisor II specification.
The Assistant City Clerk supervises the Clerk's office staff and in the absence of the City clerk, assumes the
decision making role for the division. The daily operations of the City Clerk's Office involve numerous events
which could have legal ramifications for the City if not responded to in compliance with city, county and state
requirements.
Based upon the level of responsibility, the position requirements and the survey of comparable positions, it
is recommended that the Assistant City Clerk be placed on the salary schedule equivalent with Supervisor
II. There will be no budgetary impact, as an increase in salary was anticipated and budgeted for. In addition,
there will be salary savings generated by recent turnover in this division.
At a request of the Department Head of Recreation and Parks, the Tree Maintainer III position was reviewed
for appropriateness of classification and salary. There is currently a single incumbent in the Tree Maintainer
III classification. The duties of this incumbent have changed over the years to include responsibility for 5~6
crews working in 5-6 different areas of the city, which involves the coordination of jobs with the park
maintenance crews, requests from Public Works, illegal dumping and citizen complaints or questions.
A "field" supervisor in the trees section is necessary to complete the variety of issues that need to be
addressed immediately, out in the field, which can include interpreting city policies, maintaining documentation
on various projects, inspections, resolving complaints and verification that all city street standards are met.
The Tree Maintainer III has been overseeing the entire field operation of the tree section since the Director
of Operations was transferred to the Recreation and Parks Department in July, 1999. The Director of
Operations did not assume the responsibilities of the vacant Supervisor, Trees position, just the budgeted
position. The Tree Maintainer III has been performing the Supervisor duties since that time and should be
reclassified to a Supervisor I. This position will work under the general direction of the Urban Forrester and
management of the Director of Operations.
The job specifications and reclassifications were approved by the Miscellaneous Civil Service Commission
on October 17, 2000.
October 17, 2000, 9:49AM
S:~ADMINRPT'~ Property Manager, Asst. City Clerk, Sup I .wpd
( ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8. q.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council ~//
Carroll Hayden, Human Resources Manager
October 11, 2000
APPROVED
DEPARTMENT HEAD //_~2~.,
CiTy ATTORNEy'~'/'///~
CITYMANAGER ~
Amendment Nool to Resolution No. 71-99 Approving Memorandum of Understanding for
Firefighters and Engineers of the Fire Department of the City of Bakersfield.
RECOMMENDATION:
Staff recommends adoption of the resolution.
BACKGROUND:
The Fire Chief has requested to delete the classification of Firefighter Trainee - Suppression since the
department does not appoint or assign trainees to Suppression. In addition, the Fire Chief has requested
the salary for Firefighter Trainee - Days be adjusted downward, to reflect the actual duties associated with
the classification. A Firefighter Trainee - Days attends the Bakersfield Fire Department's mini academy. in
a learning capacity, under close supervision, a Firefighter Trainee ~ Days assists in the various phases of fire
suppression and prevention, is introduced to the functions carried on by the department and participates in
physical training.
The Bakersfield Firefighters Labor Organization, IAFF, Local 246, is in agreement with these changes.
There are no budgetary impacts. Staff recommends approval.
CH.AG.rg
OCtober 11, 2000, 9:48AM
S:%ADMINRPT%Firefightger trainee.wpd
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
October 12, 2000
APPROVED
DEPARTMENT HEAD
CITY MANAGER
Amendment No. 1 to Resolution No. '101-98 Establishing Underground Utility District No. 2,
Division 26 (~Q" Street Underground Utility Project). (Ward 2)
RECOMMENDATION: Staff recommends adoption of the Resolution.
BACKGROUND: Resolution 101-98, adopted July 15, 1998, established Underground District No. 2,
Division 26 ("Q" Street Underground Utility Project). At that time property owners within the distdct were
responsible for conversion of their electric service panel. Recent changes in Public Utility Commission
regulations now allow Rule 20.A funds to be used for electric service panel conversions. The maximum
amount allowed for each service conversion is $1,500, excluding permit fees. Service conversions would be
done by a City hired contractor. The City would then be reimbursed with Rule 20.A funds by PG&E.
This resolution authorizes Rule 20.A funds to be used for customers' meter panel conversions within this
district,
S:\pROJECTS\Underground\QStAmendAdmin,wpd
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8 o i o
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
October 4, 2000
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Tract Maps/Improvement Agreements:
1) Final Map and Improvement Agreement with Community at River Oaks for Tract 5951 Unit
4 located south of Stockdale Highway and west of Buena Vista Road. (Ward 4)
2) Final Map and Improvement Agreements with Harry Hardy for Tract 5944 Unit 1 located at
the southwest corner of McKee Road and Akers Road. (Ward 6)
3) Final Map and Improvement Agreements with Cal Home Builders for Tract 5596 Unit 2
located at the southeast corner of Noriega Road and Verdugo Lane. (Ward 4)
RECOMMENDATION: Staff recommends approval of the final maps and agreements.
BACKGROUND: These Agreements are entered into to secure the improvements required for Subdivision
Maps. Such improvements include, but are not limited to, streets, sewers, storm drain, and landscaping on
or adjacent to the property being subdivided.
NOTE: THE IMPROVEMENTS AGREEMENTS ARE FILED IN THE
CITY CLERK'S OFFICE FOR REVIEW.
dns
October 4, 2000, 4:16PM
G:\GROUPDA'F~ADMINRPT~2000\OctOber 25\~nalmaps-3
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8..j o
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD [~
DATE: October 1E~, 2000 CITY ATTORNEY ~
CITY MANAGER 2Z7~
SUBJECT:
Sale of surplus Zetron Fire Alerting System Equipment to the City of Alamogordo, New
Mexico in the amount of $125.00.
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: The City has recently upgraded its fire alerting system. As a result, the Zetron Fire Alerting
System Equipment is no longer needed by the City. Bakersfield Municipal Code section 3.20o120(F)
authorizes the Finance Director to negotiate the sale of surplus property to other governmental entities
without the necessity of bid. The City Council must approve such sale. The City of Alamogordo, New Mexico
has requested the City to sell them this surplus equipment and the Finance Director has negotiated a price
of One Hundred Twenty-Five dollars ($125.00) for all of the equipment. The sale of this item through the
City's auction procedures should not generate a significantly higher sales price.
G:\GROUpDAT~ADMINRPT~2000\OctOber 25~Surptuszetron.wpd
October 18, 2000, 8:53AM
ADMINISTRAT VE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
rFEM: 8. k.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Carroll Hayden, Human Resources Manager
October 13, 2000
2001 Health Care Contracts
DEPARTMENT HEAD
CITYATTORNEY
CITYMANAGER
APPROVED
Amendment No. 8 to Agreement No. 93-267 with Blue Cross (BC Life and
Health Insurance Company) for Indemnity Health and Dental Services,
Amendment No. 7 to Agreement No. 93-266 with Blue Cross/California Care
Health Plans for Medical Services.
Amendment No. 4 to Agreement No. 96-148 with Blue Cross of California for the
Medicare Risk plan Senior Secure.
Amendment No. 3 to Agreement No. 97-320 with Kaiser Permanente Health
Plans for Medical Services.
Amendment No. 3 to Agreement No. 97-321 with Kaiser Permanente Health
Plans for Medical Services for retirees.
Amendment No. 9 to Agreement No. 91-280 with Dedicated Dental Systems,
Inc. for pre-paid Dental Services.
Amendment No. 8 to Agreement No. 92-278 with Medical Eye Services and
Security Life Insurance Company for Vision Services.
Amendment No. 4 to Agreement No. 96-149 with PacifiCare Inc. for the
Medicare Risk plan Secure Horizons for retirees.
Agreement with Pacific Union Dental formerly known as Pacific Dental Benefits/
HBI for pro-paid Dental Services.
10.
Agreement with PacifiCare Behavioral Health of California, Inc. formerly known
as Psychology Systems, Inc. for Managed Mental Health Care.
October I3, 2000, 8:32AM
S:~ADMINRPT~HealthCare 2001 ,wpd
ADMINISTRATIVE REPORT .age 2
RECOMMENDATION:
Staff recommends approval of the agreements.
BACKGROUND:
The City's contracts for health insurance, which were marketed in 1997 are up for renewal for 2001.
Our health care consultants, Buck Consultants, have worked with our various vendors in arriving at
the renewal rates for the year 2001. On August 3, 2000 the Personnel Committee met and reviewed
the renewal information. The Committee members were in agreement with the consultants'
recommendations.
The City's Insurance Committee, a meet and confer group, with representatives from all the bargaining
groups also met with Buck Consultants and reviewed all of the renewal information. The Insurance
Committee recommended approval of the renewal informational as well.
2001 premiums for the City's medical, dental, vision and mental health coverages are increasing
10.2%. Overall, medical premiums are increasing 10.8%, dental premiums are increasing 3.5%,
mental health premiums are increasing by 21.8%, while the vision premiums are not changing.
October 13, 2000, 8:32AM
S:~ADMINRP'RHealthcare 2001 .wpd
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8.1 o
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Alan Christensen, Assistant City Manager
Economic & Community Development
October 12, 2000
DEPARTMENT HEAD
CITYATTORNEY
CITYMANAGER
APPROVED
Extension of Enterprise Zone Designation
1. Agreement between the City of E~akers~eld and the County of Kern Regarding an
Application for Extension of Time for Southeast Metropolitan Bakersfield Enterprise Zone.
2. Agreement for $69,297 with Chabin Concepts, Inc., to Provide Professional Services
related to the Preparation of an Application for a Five-Year Extension of Enterprise Zone
Designation (Wards 1 & 2).
RECOMMENDATION:
Staff recommends approval of Agreements.
BACKGROUND:
This agenda item involves two parts:
1. An agreement between the City of Bakersfield and the County of Kern regarding the payment of a
consultant to prepare an application to the State of California for an extension of our enterprise zone
designation. If this item is approved, then,
2. An agreement with the consultant, Chabin Concepts, to prepare the application.
This item involves the sharing of expenses related to two projects of mutual importance to the City of
Bakersfield and County of Kern:
· the application for a five-year extension of enterprise zone designation, and
· the South Union Avenue improvement project.
DIk:
October 19, 2000, 9:06AM
ADMINISTRATIVE REPORT Page 2
Enterprise Zone designation extension
In 1986, the City of Bakersfield and County of Kern received a 15-year enterprise zone designation for
a portion of southeast metropolitan Bakersfield. In 1998, AB 2798 (Machado) authorized the Trade and
Commerce Agency to extend the life of any enterprise zone designated prior to 1990 for an additional five
years, for a total of 20 years.
On March 29, 2000, the City Council authorized a letter be sent to the Trade and Commerce Agency
formally declaring the city's intent to apply for such an extension. Separately, the Kern County Board of
Supervisors took a similar action.
This five-year extension is contingent upon,
1. the zone passing an audit conducted by the Trade and Commerce Agency, and
2. submitting an acceptable economic development plan.
Our zone successfully completed the audit review recently with a 92% score. This means we have
completed the first step in applying for a five-year extension of our enterprise zone designation.
For the past several months, staff has been laying the groundwork to begin the second part of the
extension process - submitting an acceptable economic development plan. The extension guidelines
established by the State of California are very detailed and complex, focusing on marketing, financing
programs, job development efforts, planning and local incentives, and program management. The
deadline for submitting a completed application is March 14, 2001.
Our enterprise zone designation expires October 14, 2001. Granting of the five-year extension is by no
means automatic. The California Legislature has mandated that any extension be granted only if the
zone can substantially demonstrate a commitment to continuing efforts to improve the zone. Should our
zone's designation not be extended, then enterprise zone businesses would not be able to qualify for
additional credits after the expiration date. In addition, neither City, County, nor KEDC could use the
enterprise zone as an incentive to promote southeast Bakersfield.
Both City and County staffs agree that the most prudent method for completing such an extensive
application to increase our chance of extension wouldr be through the hiring of an experienced consultant.
The cost of hiring a consultant is $69,297. A contract to hire a consultant is Item 2 of this agenda item,
described later in this administrative report.
In addition to paying the cost of hiring a consultant, the City agrees to be the lead agency in the
preparation and circulation of the environmental documentation required by the application; County will
provide responsible agency review of the City-prepared documentation prior to its circulation. All costs
associated with the preparation of the environmental documentation will be borne by the City.
DIk:
October 19, 2000, 9:06AM
ADMINISTRATIVE REPORT Page 3
South Union Avenue Improvement Project
In May 2000, City and County entered into an agreement to jointly finance improvements along the portion
of South Union Avenue between Freeway 58 and Mffng Avenue. In that agreement, both City and County
were to provide $60,000 of Community Development Block Grant funds; the balance of the improvement
project funds were to be paid for with $873,000 of Transportation Enhancement Act (TEA) funds.
Two bids were received by the County, and the lowest responsible bid is approximately $200,000 more than
the total funds expected under the agreement. The agreement provides that if the sources of funding are not
sufficient to pay the cost of the improvement project, the County can pay the shortfall, reduce the scope of
the improvement project or the agreement can be terminated.
The County desires to pay the difference in the budgeted and bid amount for the South Union project, instead
of reducing the scope of the project or terminating the agreement. This amount totals approximately
$200,000.
Cost sharing
In return for the County paying the entire additional cost associated with the South Union Avenue project, the
City agrees to pay the entire cost associated with the enterprise zone application. Both City and County
recognize that the additional cost to complete the South Union Avenue improvements ($200,000) is much
greaterthanthecostassociatedwiththeenterprisezoneapplication($69,297). In this proposed agreement,
County understands this and agrees to not seek additional funds from the City for the South Union Avenue
project. The Kern County Board of Supervisors approved this agreement at its October 17 meeting.
2. Aqreement with Chabin Concec, ts, Inc., to Provide Professional Services related to the Prel~aration of an
ADDlication for a Five Year Extension of Enterprise Zone Desic~nation
In September 2000, a Request for Qualifications and Proposals was distributed to consulting firms with the
skills and experience necessary to prepare the enterprise zone extension application. City and County staff
recommend that the City Council contract wilh Chabin Concepts, Inc., for this project.
Chabin Concepts has extensive experience and success related to California enterprise zones. Its enterprise
zone applications have consistently been among the top-rated in California. The firm has been responsible
for writing 19 enterprise zone applications that have bsen approved for designation by the California Trade
and Commerce Agency.
In keeping with the terms of the cost sharing agreement with the County (described in Item I above), the
contract for these consulting services will be between (::,'habin Concepts and the City of Bakersfield only; the
County of Kern is not a party to the contract. The City will be the lead agency, and will work closely with the
County with the ultimate goal of submitting a joint application for the extension of enterprise zone designation.
A reference check by City staff of Chabin Concepts found universal praise for the ~rm's work products, its
experience, its ability to meet deadlines, and to stay within budget.
Chabin Concepts has agreed to provide its services on a time and materials basis, not to exceed $69,297.
Should their expenses be less than this amount, the city's contractual obligations will be that lesser amount.
DIk:
October 19, 2000, 9:06AM
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
OTEM: 8.mo
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD ~
DATE: October 11, 2000 CITY ATTORNEY
CITY MANAGER ~
SUBJECT:
Amendment No. 1, $19,500, to Construction Management Consultant Agreement
No. 98o71 with Carollo Engineers for additional construction management services on the
Buena Vista Road Phase II Sewer Trunk Line project (Ward 4)
RECOMMENDATION: Staff recommends approval of the Amendment.
BACKGROUND: The contract for construction management services for the Buena Vista Road Phase II
Sewer Trunk Line project (BV II) with Carollo Engineers was originally awarded on March 25, 1998.
Construction of the project was delayed two years due! to a lack of funding for the project.
Funding is now available and BV II is anticipated to be awarded later on this year. The City has since
expanded the scope of construction from the original BV II project to include some street widening and
median curb construction on Buena Vista Road. The City and Carollo have agreed that due to inflation over
the last 2-1/2 years, an increase in their hourly rates is justified. In addition, the scope and time of construction
have increased requiring additional construction management services.
This amendment will add $19,500.00 to the original fee of $280,000.00 (revised total $299,500.00) for the
construction management services which is a time-and-materials fee contract. Sufficient funds are available
within the project budget to cover this amendment.
ADR
November 4, 1999 5:28PM
Public Works, Engineering Design
f - Carollr~ lO-2,'i~O0.wpd
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8on,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Stan Ford, Director of Recreation an~ Parks
October 13, 2000
DEPARTMENT HEAI~'~'ED
CITY ATI'ORNEY
CITY MANAGER
Award Contract to Spectraturf Incorporated, Not to Exceed $50,000, for Provision and
Installation of Rubberized Surfacing at Various City Parks (Wards 1,5 and 6).
RECOMMENDATION: Staff recommends award of contract.
BACKGROUND: Recreation and Parks staff were successful in securing a $25,000 grant through
California Integrated Waste Management Board (CIWMB) and combining with matching funds provided by
a Community Development Block Grant to provide ADA accessibility to City's playgrounds. A similar project
was completed during spring of 2000.
Primary project locations are Dr, Martin Luther King, Jr., Jastro, Centennial and Grissom Parks. Each of
these parks are receiving new playground equipment through other contracts. Additional park playgrounds
are prioritized and documented within the CIWMB grant and bid specification. These additional parks will
be considered for inclusion within this project should funds be available.
invitations to bid were sent to six (6) vendors. One ('1) bid was received:
Spectraturf Inc.
310 Reed Circle
Corona, CA 92879
2" rubberized surfacing, $7.61 per square foot
2.5" rubberized surfacing, $8.13 per square foot
3" rubberized surfacing, $8.65 per square foot
3.5" rubberized surfacing, $9.17 per square foot
4" rubberized surfacing, $9.69 per square foot
BID DOCUMENTS ARE ON FILE IN CITY CLERKS OFFICE
K~
October 13, 2000, 11:09am
S:\Ops-2000-Ol\RubberSudace2.wpd
° ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
October 9, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8 o o.
APPROVED
CITY MANAGER ~
SUBJECT:
Accept bid from Berchtold Equipment Company $22,405.59 for one (1) additional Turf Tractor
for Parks Department.
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND:
follows:
Invitations to bid were sent to thirty (30) vendors. Two (2) bids were received, as
Berchtold Equipment
330 East 19th Street
Bakersfield, CA 93305
(City) in the amount of $22,405.59
South Kern Machinery
520 South Mount Vernon Avenue
Bakersfield, CA 93307
(City) in the amount of $23,855.76
P:~ADMIN~2000ADMIN\C001025C,Wpd
GjK:DW:Ijm
October 9, 2000, 10:3Barn
( ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
October 9, 2000
AGENDA SECTION: Consent Calendar
ITEM: 8 o p o
APPROVED
CITY MANAGER ~
SUBJECT:
Accept bid from Berchtold Equipment Company $23,999.16 for one (1) replacement Skid
Steer Loader for Street Maintenance division of Public Works Department.
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND:
follows:
Invitations to bid were sent to thirty (30) vendors. Two (2) bids were received, as
Berchtold Equipment
330 East 19th Street
Bakersfield, CA 93305
(City) in the amount of $23,999.16
Quinn Company
2200 Pegasus Drive
Bakersfield, CA 93308
(County) in the amount of $26,696.67
P:~ADMIN~000ADMIN\C001025B,wpd
GJK:DW:Ijm
OCtober 9, 2000, 10:33arn
( ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
TO:
FROM:
DATE:
Honorable Mayor and City Council
Gregory J. Klimko, Finance Director
October 9, 2000
APPROVED
CITY MANAGER
SUBJECT: Accept bid from Jim Burke Ford $28,094.62 for one (1) replacement Four Wheel Ddve Utility
Vehicle for the Water Department.
RECOMMENDATION:
Staff recommends acceptance of bid.
BACKGROUND:
received, as follows:
Jim Burke Ford
2001 Oak Street
Bakersfield, CA 93301
Villa Ford
2550 North Tustin Avenue
Orange, CA 92865
Invitations to bid were sent to eighteen (18) vendors. Two (2) acceptable bids were
(City) in the amount of $28,094.62
in the amount of
$31,340.82
P:~ADMIN~2000ADMIN\C001025A,Wpd
GJ K: OW: Ijrn
October 9, 2000, 10:23am
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
TO: Honorable Mayor and City Council APPROVED
FROM: Stan Ford, Director of Recreation and Parks DEPARTMENT HEAD
DATE: October 17, 2000 CITY ATTORNEY ~
CITY MANAGER /~/
SUBJECT:
Replace Beale Park Tennis Court Resuffacing Project in the Capital Improvement Budget with
a Similar Project at Wayside Park (Ward 1).
RECOMMENDATION: Staff recommends replacing the Beale Park tennis court resurfacing project in the
Capital Improvement Budget with a similar project at Wayside Park.
BACKGROUND: The current Capital Improvement Budget includes funds for resurfacing the Beale Park
tennis courts. During a pre-construction inspection, structural problems were identified with the courts that
will require repair, or possibly replacement, prior to any resurfacing project.
The courts at Wayside Park are also in need of resurfacing and the courts are structurally sound and suitable
for the proposed project.
The budgeted funds for the original project are anticipated to be sufficient to complete the project at Wayside
Park.
C:\WINDOWS\DESKTOP%Admin Reportrev.wpd
October 17, 2000, 1: 14PM
j ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Hearings
ITEM: 9. a o
TO:
FROM:
DATE:
Honorable Mayor and City Council
Development Services - Planning
October 10, 2000
CITY MANAGER
SUBJECT:
Appeal by Harold Robertson, Porter/Robertson Engineering and Surveying, regarding
condition 6 of approved Vesting Tract 6008. 0Nard 4)
RECOMMENDATION:
Staff recommends adoption of resolution upholding the decision of the Planning Commission.
BACKGROUND:
On September 7, 2000, the Planning Commission conducted a public hearing and approved Vesting
Tentative Tract 6008, subject to conditions. The tract map consists of 120 residential lots and one
sump lot on 26.76 gross acres zoned R-1 (One Family Dwelling Zone), for single family residential
purposes and is located approximately 1/4 mile east of Buena Vista Road, 1/4 mile south of Campus
Park Drive (see Exhibit"2"). The Planning Commission added Planning Department Condition number
6 requiring canal fencing at the hearing.
The 140 foot wide Buena Vista Canal right*of-way passes through the westerly 45 foot wide
Mountain Vista Drive (designated collector - 90 foot right-of-way by the 2010 General Plan Circulation
Element) right-of-way adjacent to Tract 6008, but does not directly abut any of the proposed
subdivision lots. Since the canal is not immediately adjacent to the proposed subdivision, Staff did
not require a condition for the subdivider to construct a six foot high chain link fence along the canal.
During the Planning Commission hearing, concerns were raised regarding a lack of fencing for the
Buena Vista Canal located adjacent to the subdivision. As part of the motion to approve the
subdivision, condition 6 was added which reads as follows:
6)
Prior to issuance of the first building permit within Tract 6008, any canal within 1/4 mile of the
subdivision shall have fencing placed on it to protect the residents of this subdivision (Tract
6008).
The intent of condition 6 is to protect the public health, safety and welfare of future residents within
Tract 6008. In addition, fencing of the canal will deter school children from easily accessing the canal.
October 10, 2000, 3:57PM
ADMINISTRATIVE REPORT P,,ge :'
The appellant (Porter/Robertson Engineering and Surveying) provides the following as their basis to
appeal condition 6:
That portion of the canal located east of Mountain Vista Road is currently under plans to be
relocated. Fencing of this portion of the canal will add considerable time and expense to
dismantle the proposed fencing; and
The portion of the canal located south of the proposed project is separated by existing
railroad tracks and is located within an agricultural area.
GPA/ZC P00-0235 was approved by the City Council August 30, 2000, (Ordinance #3976) on
property adjacent to the northeast of the subject subdivision. The GPNZC includes condition 11
which requires canal fencing similar to Condition 6 of Vesting Tentative Tract 6008.
Fencing of Buena Vista Canal associated with GPA/ZC P00-0235 may overlap a portion of the canal
to be fenced as part of the subject subdivision. Whether the canal is relocated or not, the developers
of the two respective areas may cooperate and fence their proportionate share of the Buena Vista
Canal in order to satisfy Condition 11 of Zone Change P00-0235 and Condition 6 of Vesting
Tentative Tract 6008. Otherwise, each developer will be responsible to fence the canal as it exists
(or if it is relocated) at the time of development of the respective areas in compliance with their
respective conditions.
The requirement for canal fencing within 1/4 of a mile of the subject subdivision is necessary to
protect the public health, safety and welfare of subdivision residents, and Condition 6 of Vesting
Tentative Tract 6008 is consistent with recent City Council actions in the area (GPNZC P00-0235)
to require such fencing. Staff and the Planning Commission recommend that the appeal be denied
and condition 6 from Planning Commission Resolution # 87-00 be upheld.
(JS)
(adrnin\oct~l 0-25-6008)
October 10, 2000, 3:57PM
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Hearing
ITEM: 9 - b o
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Development Services - Planning
October 3, 2000
DEPARTMENT HEAD
CITYATTORNEY
CITYMANAGER
APPROVED
City Annexation No. 413, LAFCO Proceeding No. 1287 uninhabited territory located generally
south of Rosedale Highway generally east of Coffee Road. (Ward 4)
1. Resolution approving City Annexation No. 413.
2. Agreement to Indemnify LAFCO for City Annexation No. 413.
RECOMMENDATION:
Staff recommends adoption of resolution and agreement.
BACKGROUND:
The Local Agency Formation Commission approved the annexation by adopting Resolution No. 00-
19, on September 26, 2000, with a condition the city indemnify LAFCO. The commission designated
the City Council the conducting authority. There were no protests at the LAFCO hearing.
This resolution makes findings that no written protest has been filed and ordering the territory
designated as Annexation No. 413, annexed to the City of Bakersfield.
LAFCO adopted Resolution No. 00-19 on September 26, 2000, with a condition that the city sign an
agreement to indemnify LAFCO prior to the issuance of Certificate of Completion for the annexation.
It provides that if LAFCO is sued for approving the City's application for annexation the city will bear
the burden of defense.
The annexation area consists of approximately 2.5 acres of uninhabited land, which is located south
of Rosedale Highway, generally east of Coffee Road.
The owner has consented to annexation to receive city services.
MO:pjt
admin\oct\10-25-a413
October 16, 2000, 3:39PM
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Public Hearing
IITEM: 9 - c.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Eric W. Matlock, Chief
October 17, 2000
APPROVED
DEPARTMENT HEA~
CITYATTORNEY
CITYMANAGER
Public Hearing on acceptance of $181,995, California Law Enforcement Equipment Program
(CLEEP) funds for the Records Management Upgrade/Replacement project and for a Mobile
Data Computer project.
RECOMMENDATION:
Staff recommends Council conduct public hearing on the acceptance of California Law Enforcement
Equipment funds.
BACKGROUND:
On September 13, 2000, the City of Bakersfield received $181,995 from the State of California (Governor's
Budget Item 9210-106-0001 ). The purpose is to provide one-time funds to the Bakersfield Police Department
for purchase of technology equipment. Thefunds are allocated to County Sheriffs and City Police Chiefs in
accordance with the proportionate share of the state's total population that reside in each county or city. The
Police Department desires to use these funds to upgrade/replace the Records Management System. In the
current budget, Council has approved $500,000 for this purpose. However, until systems have been evaluated
and bids received, the actual total cost is unknown. It is requested the CLEEP funds be used to supplement
these funds if needed and any remaining funds be allocated to the Mobile Data Computer project. The Mobile
Data Computer project is to replace mobile data terminals in police vehicles with personal computers.
pip
:pip
OC25PDO1PH/CC
October 17, 2000, 3:01pro
P:LADMIN.RPT~OC25PD01CC
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
TO:
FROM:
DATE:
Honorable Mayor and City Council
Development Services - Planning
October 4, 2000
OVED
CITY MANAGER /,~
SUBJECT:
An Ordinance amending Title Seventeen of the Bakersfield Municipal Code and Zoning Map
No. 102-20 by changing the zoning from a C-2 (Commercial) zone to a PCD (Planned
Commercial Development) zone consisting of a 440,306 square foot commercial shopping
center on 52 acres generally located on the Northwest Corner of Rosedale Highway and Main
Plaza Drive. (File # P00-0519) (Ward 4)
RECOMMENDATION:
Staff recommends second reading and adoption of the ordinance.
BACKGROUND:
The City Council held first reading of the ordinance on October 11, 2000.
On September 7, 2000, the Planning Commission adopted a resolution recommending the City
Council approved Zone Change # P00-0519 for the proposed "Northwest Promenade Phase 2
Shopping Center" located on the northwest corner of Rosedale Highway and Main Plaza Drive. The
zone change is from a C-2 (Commercial) zone to a PCD (Planned Commercial Development) zone
on 52 acres. Northwest Promenade Phase 2 consists of 8 major retail stores, 4 "in-line" retail shop
buildings and 6 freestanding pads totaling 440,306 square feet of gross building area. The site plan
depicts 2,696 parking spaces, which is 762 spaces more than the 1,934 spaces are required under
the City's Parking Ordinance standards.
The applicant is the same developer as the existing Northwest Promenade on the east side of Main
Plaza Drive. The applicant states that he intends to construct all the parking, landscaping and off-site
improvements for opening day. Construction of the buildings and freestanding pads would be
phased. The main drive entrance from Rosedale Highway leads to the focal point of the center which
is a plaza area located adjacent "Shop B" of the main buildings (Refer to "Vignette - 2" of attached
Exhibit "C" of the ordinance). Exhibit "C" includes elevations of the proposed architectural style for
buildings. The buildings are shown to have curved and arched lines, parapets, texture, and visual
depth, with complementary landscaping features. The applicant will apply for a separate
comprehensive sign plan for Planning Commission approval at a later date.
October 4, 2000, 10:39AM
ADMINISTRATIVE REPORT .age
The applicant states that construction of the buildings and the pads will be phased. If not
immediately built upon, freestanding pads will be tufted and a perimeter barrier constructed to
prevent vehicles from parking or crossing the pad. Turfing the pads serves two purposes. First,
tufted pads would be maintained with the other landscaped areas to prevent litter and weeds.
Secondly, tufted pads improve aesthetics of the center since the locations of the pad are near major
streets, Rosedale Highway and Main Plaza Drive, which have high public visibility. The developer
will maintain weed and dust control for major or shop buildings areas which will not be immediately
constructed. Installation of perimeter barriers to prevent access by vehicles is also required. These
conditions are consistent with the conditions placed on Phase I of the Northwest Promenade
Shopping Center by the City Council Ordinance No. 3758.
The applicant proposes to leave the 180-foot wide electrical tower easement undeveloped and
maintained for weed control, Condition No, 11 ensures that the developer is aware of his
responsibility to maintain the easement free of weeds and litter. Installation of a perimeter barrier
along the south boundary of the tower easement is necessary to discourage vehicular access into
the easement.
The applicant proposes a driveway connection from the west boundary of the project near Building
"Major 8" to Calloway Drive (Exhibit "C"). This connection would be constructed at the time of 50%
build out of the shopping center. The developer and GET Bus will coordinate location of an on-site
bus shelter to be shown on the final development plans.
The RiverLakes Ranch Specific Plan requires that the major commercial centers located near
Rosedale Highway be approved in three phases and developed as PCD (Planned Commercial
Development) zones. The first two phases encompassed the shopping center located at the
northwest corner of Coffee Road and Granite Falls Drive approved in 1999, and the existing
Northwest Promenade Shopping Center located on the north side of Rosedale Highway between
Coffee Road and Main Plaza Drive approved in 1997. The proposed Northwest Promenade Phase
2 is the third and last phase of the major commercial designation to request approval for
development.
As required by the RiverLakes Ranch Specific: Plan, the applicant has obtained approval from the
RiverLakes Ranch Development Standards Review Committee for the Northwest Promenade Phase
2. The design and size of the Northwest Promenade Phase 2 are consistent with the RiverLakes
Ranch Specific Plan policies and development standards for commercial development. The Specific
Plan requires a perimeter wall separating residential and other adjacent uses to the project site along
the north and west boundaries of the site. The proposed plan depicts the required bermed
landscaping along Rosedate Highway and Main Plaza Drive; architectural style and materials
compatible with the Specific Plan. The Metropolitan Bakersfield 2010 General Plan designates the
project site as Major Commercial, consistent with the "Northwest Centers" concept for commercial
development.
Based upon an initial environmental assessment, staff has determined the proposed project will not
significantly affect the physical environment or existing residential development in the area, therefore
a Negative Declaration was prepared and advertised,
(JENG)
(admin\oct\l 0-11-0519)
October 4, 2000, 10:39AM
; ADMINISTRATI'VE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: Deferred Business
ITEM: ]. :].. b,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
October 17, 2000
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
Approve purchase agreement with Perry L. Herrgesell, Trustee of the Perry L. Herrgesell Trust
and J. D. Herrgesell, Trustee of the J. D. & Mary Herrgesell Family Trust to purchase real
property ($60,000.00) located south of Johnson Road and west of Renfro Road for the Kern
River Freeway. (Ward 4).
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND: Staff recommends the City acquire approximately 5.673 acres of unimproved land for the
Kern River Freeway (map attached). Section 16.41.010 of the Bakersfield Municipal Code provides that when
a property is subdivided the developer may be required to reserve real property for various public purposes,
e.g., parks, freeways. Consequently, the City has purchased land for the Kern River Freeway as properties
are subdivided and developed. The Herrgesells, who own 19 acres, approached the City because their
property is impacted by the Kern River Freeway alignment. While they are not subdividing it staff is
recommending the City buy it since we have a willing seller and favorable market conditions. The City has
previously purchased properties under similar circumstances.
The purchase price of $60,000 is based on an appraisal prepared by Randall A. Franz, MAI, a local
independent fee appraiser.
On May 1,2000, the Bakersfield Planning Commission round the acquisition of this property consistent with
the Metropolitan Bakersfield 2010 General Plan.
At the regular Council meeting of October 11, 2000, this item failed for lack of motion however
Councilmember Green has requested this item brought back for consideration.
ADMINISTRATIVE
REPORT
MEETING DATE: October 25, 2000
AGENDA SECTION: New Business
ITEM: 12.a.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Jack Hardisty, Development Services Director
October 13, 2000
37TTrF:).~D
DEP
CITY MANAGER
An Ordinance amending Section 10.32.160 of the Bakersfield Municipal Code relating to parking
on unpaved surfaces.
RECOMMENDATION:
Staff recommends first reading of Ordinance.
BACKGROUND:
On January 26, 2000, the City adopted an ordinance to regulate the parking of vehicles on dirt lots and
rights-of-way and it has worked quite well for the most part. However, in responding to complaints about
commercial vehicles parking in dirt lots we have been made aware of a couple of technical defects that need
to be corrected. The first is that some zones do not have legally defined yards (e.g. commercial) and the
ordinance on parking applied to yards. The other problem is in assuming that a posted sign prohibiting parking
would be adequate notice. The ordinance needs to be amended to specifically say that the signs constitute
notice.
CH:dlr
P:\vacantlotparking .wpd
September 25, 2000 (9:07am)