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HomeMy WebLinkAbout10/25/2000 AGENDA PACKET BAKERSFIELD CITY COUNCIL AGE N DA MEETING OF OCTOBER 25, 2000 Council Chambers, City Hall, 1501 Truxtun Avenue Pre-Meeting - 5:15 p.m. Regular Meeting - 7:00 p.m. PRE-MEETING 1. ROLL CALL 2. WORKSHOP (20 min) a. Route 58 Specific Plan Line Status Report. (Raul Rojas, Public Works Director) (10 min) b. Conceptual Plan for Rio Vista Park. (Stan Ford, Director of Recreation and Parks) (20 rain) Mobile Recreation Trailer and Mobile Stage (Stan Ford, Director of Recreation and Parks) 3. CLOSED SESSION Conference with Labor Negotiator, William Avery, pursuant to Government Code Section 54957.6 Employee organizations: Fire and Police. REGULAR MEETING 1. INVOCATION by Don Leonard, First Assembly of God Church 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CLOSED SESSION ACTION 5. PRESENTATIONS a. Presentation by Assemblyman Dean Florez to the City of Bakersfield regarding Assembly Bill 2928 (Traffic Congestion Relief) additional revenue for roadways. PUBLIC STATEMENTS APPOINTMENTS (Ward 2) CONSENT CALENDAR Minutes: a. October 11, 2000 Council Meeting. Payments: Payments from September 30, to October 13, 2000 in the amount of $4,601,972.99; and Self Insurance payments from September 30, to October 13, 2000 in the amount of $133,254.06. Resolutions: Resolution Supporting the original intent of Senate Bill 332 concerning beverage container redemption values, d. Sharing Cost of State Highway Electrical facilities: Resolution appmving agreement for cost-sharing of State Highway Electrical Facilities with the City of Bakersfield. Agreement with the State of California, Department of Transportation, for sharing cost of State Highway Electrical Facilities, estimated at $140,000. e. Sale of Surplus Property: Resolution declaring real property, located approximately 300 feet south of East Brundage Lane on Hayes Street, surplus to needs of the City. Sales Agreement with St. Johns Missionary Baptist Church, $5,099.52 for 6,441 square feet of irregularly shaped land. Position Reclassifications, New/Revised Job Specifications and Changes to Salary Schedule: Amendment No. 5 to Resolution No. 108-99 setting salaries and related benefits for Officers and Employees of the General Supervisory, Police Supervisory and Management Units and adopting salary schedule and related benefits for Senior Real Property Agent, Real Property Manager, Assistant City Clerk. Reclassi~cations: Senior Real Property Agent to Real Property Manager; Tree Maintainer III to Supervisor I. 3. New Job Specification: Real Property Manager 4. Revised Job Specification: Risk Manager Amendment No. I to Resolution No. 71-99 approving Memorandum of Understanding for Firefighters and Engineers of the Fire Department of the City of Bakersfield. (Ward2) (Ward 4) (Ward 6) (Ward 4) CONSENT CALENDAR continued Amend ment No. 1 to Resolution No. 101-98 establishing Underground Utility District No. 2, Division 26 (Q Street Underground Utility Project). Agreements: i. Tract Maps/Improvement Agreements: Final Map and Improvement Agreement with Community at River Oaks for Tract 5951, Unit 4, located south of Stockdale Highway, west of Buena Vista Road. Final Map and Improvement Agreements with Harry Hardy for Tract 5944, Unit 1, located at the southwest corner of McKee Road and Akers Road. Final Map and Improvement Agreements with Cal Home Builders for Tract 5596, Unit 2, located at the southeast comer of Nodega Road and Verdugo Lane. Agreement with the City of Alamogordo, New Mexico, $125,00 for purchase of surplus Zetron Fire Alerting System equipment, k. 2001 Health Care Contracts: Amendment No. 8 to Agreement No. 93-267 with Blue Cross (BC Life and Health Insurance Company) for Indemnity Health and Dental Services. Amendment No. 7 to Agreement No. 93-266 with Blue Cross/California Care Health Plans for Medical Services. Amendment No. 4 to Agreement No. 96-148 with Blue Cross of California for the Medicare Risk plan Senior Secure. Amendment No. 3 to Agreement No. 97-320 with Kaiser Permanente Health Plans for Medical Services. Amendment No. 3 to Agreement No. 97-321 with Kaiser Permanente Health Plans for Medical Services for ratires. Amendment No. 9 to Agreement No. 91-280 with Dedicated Dental Systems, Inc. for pre-paid Dental Services. Amendment No. 8 to Agreement No. 92-278 with Medical Eye Services and Security Life Insurance Company for Vision Services. Amendment No. 4 to Agreement No. 96-149 with PacifiCare Inc. for the Medicare Risk Plan Secure Horizons for retirees. Agreement with Pacific Union Dental formerly known as Pacific Dental Benefits/HBI for pro-paid Dental Services. -3- (Wards 1,2) (ward 4) (Wards 1,5, 6,) (Ward 1 ) CONSENT CALENDAR continued k. 10. Agreement with PacifiCare Behavioral Health of California, Inc. formerly known as Psychology Systems, Inc. for Managed Mental Health Care. I. Extension of Enterprise Zone Designation: Agreement with the County of Kern regarding an application for Extension of Time for Southeast Metropolitan Bakersfield Enterprise Zone. Agreement with Chabin Concepts, Inc., to provide professional services related to the preparation of an application for a Five-year Extension of Enterprise Zone Designation. Amendment No. I to Construction Management Consultant Agreement No. 98-71, with Carollo Engineers, $19,500 for additional construction management services on the Buena Vista Road Phase II Sewer Trunk Line project. Bids: Award Contract to Spectraturf Incorporated, not to exceed $50,000 for provision and installation of rubberized surfacing at various City parks. Accept bid from Berchtold Equipment Company $22,405.59 for one additional Tuff Tractor for Recreation & Parks Department. Accept bid from Berchtold Eqdipment Company $23,999.16 for one replacement Skid Steer Loader for Street Maintenance Division of Public Works Department. Accept bid from Jim Burke Ford $28,094.62 for one replacement Four Wheel Drive Utility Vehicle for the Water Department. Miscellaneous: Replace Beale Park Tennis Court Resurfacing Project in the Capital Improvement Budget with a similar project at Wayside Park. Staff recommends adoption of Consent Calendar Items a. through r. (Ward 4) HEARINGS a. Appeal by Harold Robertson, Porter/Robertson Engineering and Surveying, regarding Condition No. 6 of approved Vesting Tract 6008. Staff recommends adoption of resolution upholding the decision of the Planning Commission. -4- 9. HEARINGS continued (Ward4) CityAnnexation No. 413, LAFCO Proceeding No. 1287 uninhabited territory located south of Rosedale Highway, east of Coffee Road. 1. Resolution approving City Annexation No. 413 2. Agreement to Indemnify LAFCO for City Annexation No. 413. Staff recommends adoption of resolution and agreement. Public Hearing on acceptance of $181,995, California Law Enforcement Equipment Program (CLEEP) funds for the Records Management Upgrade/Replacement project and for a Mobile Data Computer project. Staff recommends Council conduct public hearing on the acceptance of California law Enforcement Equipment funds. lo. REPORTS 11, DEFERRED BUSINESS (Ward 4) Ordinance amending Title 17 of the Bakersfield Municipal Code and Zoning Map No. 102-20 by changing the zoning from a Commercial zone to a Planned Commercial Development zone, consisting of a 440,306 square foot commercial shopping center on 52 acres, located on the northwest corner of Rosedale Highway and Main Plaza Drive. (File #P00-0519) (First reading 10/11/00) Staff recommends adoption of the ordinance. (ward 4) Purchase Agreement with Perry L. Herrgesell, Trustee of the Perry L. Herrgesell Trust and J. D. Herrgesell, Trustee of the J. D. & Mary Herrgeseil Family Trust to purchase real property ($60,000), located south of Johnson Road, west of Renfro Road, for the Kern River Freeway. Staff recommends approval of agreement. 12. NEW BUSINESS Ordinance amending Section 10,32.160 of the Bakersfield Municipal Code relating to parking on unpaved surfaces. Staff recommends first reading of the ordinance. 13. COUNCIL STATEMENTS 14. ADJOURNMENT S:%COunClI%AGENDA~OCT2500,w~d October 19, 2000 (10:25am) I~n~TandY City Manager -5- · BAKERSFIELD MEMORANDUM TO: FROM: THROUGH: SUBJECT: HONORABLE MAYOR AND CITY COUNCIL ALAN CHRISTENSEN, ~ '~ Ass,sTANTc,TYMANAGER ALAN TANDY, CITY MANAGER AGENDA HIGHLIGHTS - OCTOBER 25, 2000, COUNCIL MEETING October 20, 2000 PRE-MEETING There are three workshops: 1 ) a report by Public Works Director Raul Rojas regarding the status of the Route 58 Specific Plan Line; 2) a report by Stan Ford, Director of Recreation and Parks on a conceptual plan for Rio Vista Park; and 3) a presentation by Stan Ford, Director of Recreation and Parks regarding the mobile recreation trailer and mobile stage. There is one closed session item, a conference with Labor Negotiator William Avery regarding Police and Fire negotiations, CONSENT CALENDAR Consent Calenci~r items are explaine. d by Administrative Reports. include: Those that should be highlighted Resolutions: Item 8c. Resolution Supporting the oricfinal intent of Senate Bill 332 concerning beveraQe container redemption values. Senate Bill 332 expanded California's beverage container redemption program to include all beverage containers, in addition to soda and beer containers, with the intent of increasing their recycling rate. Intense lobbying resulted in administrative pressure for the Department of Conservation (DOC) to change the interpretation of the law and exclude certain types of containers. In response, several cities and counties are urging the Governor to include all beverage containers in the redemption program, with the exception of those specifically exempted by law. Item 8d. Sharincl Cost of State Hiqhwav Electrical facilities. Agreement No. 90-276 sets forth the terms and conditions of the cost of maintaining electrical facilities such as street lights and traffic signals on the Statehighway/Citystreetintemections. This agreement listed the sites of all shared facilities existing at the time the agreement was executed. Although all sites are maintained by the State, the cost of maintenance is shared by the City and State. The City's annual share is $140,000. A new agreement is recommended to incorporate the additions, deletions, or changes to the original list. item 8e. Sale of Surplus Property. On November 10, 1994, the City Council adopted Annexation No. 378, commonly referred to as Union 10, which included Hayes Street. Subsequently, Alta Engineering, on HONORABLE MAYOR AND CITY COUNCIL October 20, 2000 Page -2- behalf of St. John's Missionary Baptist Church, requested the vacation of Hayes Street between East Brundage Lane and SR 58 to include a portion of the right-of-way into their church expansion. During the vacation process, it was discovered that a portion of Hayes Street is owned in fee by the City. Therefore, St. John's Church has requested to purchase this property to incorporate into their development. On September 21,2000, the Planning Commission found the proposed sale to be consistent with the General Plan. This first item is a resolution declaring the property surplus by the City. The second item is a sales agreement between the City and the Church, which agrees to pay $5,099 for 6,441 square feet of right-of- way. Item 8f. Position Reclassi~cations. New/Revised Job Specifications and ChanGes to Salarv Schedule. Amendment No. 5 to Resolution No. 108-99 proposes: 1 ) revised job specification for Risk Manager, 2) reclassi~cations of Sr. Real Property Agent to Real Property Manager, and Tree Maintainer III to Supervisor I; and 3) salary revision for Assistant City Clerk. Item 8cl. Amendment No. I to Resolution No. 71-99 apprevinG M~morandum of Understanding for FirefiGhters and EnGineers of the Fire Department of the City of Bakersfield. The Fire Chief has requested deletion of the classification of Firefighter Treinee - Suppression, and the salary for Firefighter Trainee - Days be adjusted to reflect the actual duties. Neitherof these changes will have an impact on the budget. The Bakersfield Firefighters Labor Organization, IAFF, Local 246, is in agreement with the changes. Item 8h. Amendment No. 1 to Resolution No. 101-98 establishing UnderGround Utility District No. 2, Division 26 (Q Street UnderGround Utility Project). On July 15, 1998, ResoMution 101-98 established Underground District No. 2, Division 26. At that time, property owners within the district were responsible for conversion of their electric service panel. Recent changes in Public Utility Commission regulations now allow Rule 20.A funds to be used for electric service panel conversions. The maximum amount allowed for each service conversion is $1,500, excluding permit fees. Service conversions would be done by a City hired contractor. The City would then be reimbursed with Rule 20.A funds by PG&E. Aqreements: Item 8i. Aareement with the City of Alamoaordo for purchase of surplus Zetren Fire Alerting System equipment. The City recently upgraded its fire alerting system. As a result, the Zetron Fire Alerting System Equipment is no longer needed. The Municipal Code allows the Finance Director to negotiate the sale of surplus property to other governmental entities without the necessity of bid, although the City Council must approve the sale. The Finance Director has negotiated the price of $125 for sale of the surplus property to the City of Alamogordo, New Mexico. The sale of this item through the City's auction procedures should not generate a significantly higher sales price. Item 8k. 2001 Health Care Contracts. The City's contracts for health insurance are up for renewal for 2001. Buck Consultants, health care consultants, worked with the various vendors in arriving at the renewal rates. Overall, medical premiums are increasing 10.8%, dental premiums are increasing 3.5%, mental health premiums are increasing by 21.8%, while the vision premiums are not changing. Item 81. Extension of Enterprise Zone DesiGnation. This item is an example of intergovernmental cooperation between the City and the County. The first action, approving an application for extending the HONORABLE MAYOR AND CITY COUNCIL October 20, 2000 Page -3- Bakersfield Enterprise Zone between the City and the County, will be paid for by the City. The total cost for a consultant to prepare the application is $65,000. In planning for this extension, it was agreed that both parties would share in the cost. So the City is picking up the County's $32,500 share. In retum,.the County agrees to pay the entire additional cost of the South Union Avenue project of $200,000. In May 2000, the City and County entered into an agreement to jointly finance improvements along the portion of South Union Avenue between Freeway 58 and Ming Avenue. Both the City and the County agreed to pay $60,000 of CDBG funds; the balance of $873,000 comin9 from TEA funds. However, the two bids received were $200,000 over the County's estimates. To expedite the project, the County has agreed to pay the entire additional median project cost in return forthe City paying the County's share of the Enterprise Zone extension. The second action is an agreement with Chabin Concepts, Inc., to prepare the Enterprise Zone application. Staffs evaluation is that Chabin is the most qualified firm for the job, and they come with an excellent track record of success in other communities. The agreement is for amount not to exceed $65,000. Item 8m. Amendment No. I to Construction Manac~ement Consultant Aclreement No. 98-71 with Carollo EnGineers for additional construction manaclement services on the Buena Vista Road Phase II Sewer Trunk Line Project, in the amount $19,500. The contract for construction management services for the Buena Vista Road Phase II Sewer Trunk Line Project with Carollo Engineers was originally awarded March 25, 1998. Construction was delayed two years due to a lack of funding. The City has since expanded the scope of construction to include some street widening and median curb construction on Buena Vista Road. The City agreed that due to inflation, an increase in the hourly rates for Carollo is justified. This amendment will add $19,500 to the original fee of $280,000, for a total of $299,500. Bids: Item 8n. Award contract to Spectratuff Inc. for rubberized suffacincl at various City parks. The Recreation and Parks staff was successful in securing a $25,000 grant through the California Integrated Waste Management Board (CIWMB) and combining with matching funds provided by a Community Development Block Grant to provide ADA accessibility to City's playgrounds. Primary locations are MLK, Jastro, Centennial and Grissom Parks. Additional parks will be considered for inclusion within this project should funds be available. Invitations to bid were sent to six vendors, and one was received. Staff is recommending award to Spectratuff, Inc. in an amount not to exceed $50,000. Item 80. Bid award for one additional Tuff Tractor ('Parks Department.) Staff received two acceptable bids and is recommending award to Berchtold Equipment Company in the amount of $22,405.59. Item8p. Bidawardf~r~nerep~acementSkidSteerL~ader(StreetsDivisi~n~Pub~icW~rksDepartment.~ Staff received two acceptable bids and is recommending award to Berchtold Equipment Company in the amount of $23,999.16. Item 8cl. Bid award for one replacement Four Wheel Drive Utility Vehicle (Water Department.) Staff received two acceptable bids and is recommending award to Jim Burke Ford in the amount of $28,094.62. HONORABLE MAYOR AND CITY COUNCIL October 20, 2000 Page -4- Miscellaneous: Item 8r. Replace Beale Park Tennis Court Resurfacina Project in the Capital Improvement BudGet with a similar Proiect at Wayside Park. The current CIP budget includes funds for resuffacing Wilson and Beale Parks tennis courts. During a pre-construction inspection, structural problems were identified with the Beale Park courts that will require repair, or possible replacement, prior to any resurfacing project. The courts at Wayside Park are also in need of resurfacing, and are structurally sound and suitable for the proposed project. The Beale Park tennis courts resurfacing project will be added to the CIP budget in FY 2001-02. HEARINGS Item 9a. Appeal by Harold Robertson, Porter/Robertson Enaineerinq and Survevinq, regardinq a Condition of aDDroved Vestina Tract 6008. On September 7, 2000, the Planning Commission conducted a public hearing and approved Vesting Tentative Tract 6008, subject to Condition 6, which requires canal fencing. This Tract is located approximately 1/4 mile east of Buena Vista Road and 1/4 mile south of Campus Park Drive. The canal right-of-way passes through the westerly 45 foot wide Mountain Vista Drive right-of~way adjacent to the Tract, but does not directly abut any of the proposed subdivision lots. Mr. Robertson provides as his appeal that the portion of the canal in question is currently under plans to be relocated, and fencing of this portion of the canal will add considerable time and expense to dismantle the proposed fencing. The applicant also states that portion of the canal located south of the proposed project is separated by existing railroad tracks and is located within an agricultural area. Staffs reasoning is that the fence requirement is to protect the health and safety of nearby residents, and it is consistent with past City Council decisions. Staff recommends the appeal be denied and the decision of the Planning Commission be upheld. Item 9b. Resolution apDrovinq, and Ac~reement to Indemnify LAFCO for, City Annexation No. 413 located south of Rosedale Hiclhwav, east of Coffee Road. LAFCO approved the annexation by adopting Resolution No. 00-19 on September 26, 2000, with a condition the City indemnify LAFCO. There were no protests at the hearing. The annexation area consists of approximately 2.5 acres of uninhabited land, located south of Rosedale Highway, generally east of Coffee Road. The owner has consented to annexation to receive City services. This resolution finds that no written protest has been filed and orders the territory designated as Annexation No. 413 annexed to the City of Bakersfield. Item 9c. Public Hearina on acceptance of $181,995 California Law Enforcement Equipment Proaram (CLEEP) funds for the Records Manaclement Upqrade/Replacement Project and for a Mobile Data Computer project. On September 13, 2000, the City received $181,995 from the State of California for the purpose of providing one-time funds to the Bakersfield Police Department for purchase of technology equipment. The Police Department desires to use these funds to upgrade/replace the Records Management System. In the current budget, Council approved $500,000 for this purpose. However, until systems have been evaluated and bids received, the actual total cost is unknown. It is requested the CLEEP funds be used to supplement these funds, if needed, and any remaining funds be expended for mobile data computers. The hearing is required prior to receiving the grant funds. HONORABLE MAYOR AND CITY COUNCIL October 20, 2000 Page -5- DEFERRED BUSINESS Item 11a. Ordinance amending Municipal Code and Zoning MaD bv chanGinG the zoning from a Commercial zone to a Planned Commercial Development zone, consisting of a 440,306 scluare foot commercial shopping center on 52 acres, located on the northwest corner of Rosedale HiGhway and Main Plaza Drive. The Planning Commission is recommending a zone change for the proposed "Northwest Promenade Phase 2 Shopping Center" located at the northwest corner of Rosedale Highway and Main Plaza Drive. The zone change is from a C~2 zone to a PCD zone on 52 acres. Northwest Promenade Phase 2 consists of eight major retail stores, four "in-line" retail shop buildings and six freestanding pads totaling 440,306 square feet of gross building area. The applicant is the same developer as the existing Northwest Promenade on the east side of Main Plaza Drive. The applicant intends to construct all the parking, landscaping and off-site improvements for opening day. Construction of the building and freestanding pads would be phased. Based upon an initial environmental assessment, staff has determined the proposed project will not significantly affect the physical environment or existing residential development in the area; therefore, a Negative Declaration was prepared and advertised. Staff is not aware of any opposition to the proposed zone change. This is the second reading of the ordinance. Item 11 b. Purchase AGreement with Perry L. HerraeseII, Trustee of the Perry L. Herrqesell Trust and J.D. Herraesetl, Trustee of the J.D. & Mary Herrclesell Family Trust to purchase real property for the Kern River Freeway. The Herrgesells, who own 19 acres, approached the City because their property is impacted by the Kern River Freeway alignment. Staff recommends purchase of the property since they are a willing seller and favorable market conditions exist. The City has previously purchased properties under similar circumstances. The purchase price of $60,000 is based on an appraisal prepared by a local independent fee appraiser. On May 1,2000, the Planning Commission found the acquisition of this property consistent with the 2010 General Plan. At the regular Council meeting of October 11, 2000, this item failed for lack of motion; however, Councilmember Green requested this item be brought back for consideration and discussion. NEW BUSINESS Item 12a. Ordinance amending the Municipal Code relating to parking on unpaved surfaces. On January 26, 2000, the City adopted an ordinance to regulate the parking of vehicles on dirt lots and rights-of-way. However, in responding to complaints about commercial vehicles parking in dirt lots, staff has become aware of a couple of corrections that need to be made. First, some zones do not have legally defined yards (e.g. commercial) and the ordinance on parkin9 applied to yards. Second, there was the problem of assuming that a posted sign prohibiting parking would be adequate notice. This ordinance will clarify both aspects. AT.AC:al cc: Department Heads City Clerk's Office News Media File ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Workshop ITEM: 2. a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Raul Rojas, Public Works Director October 17, 2000 Route 58 Specific Plan Line status report. DEPARTMENT HEAD CITY ATTORNEY CITY MANAGER A~.~,/~VED RECOMMENDATION: BACKGROUND: Public Works staff will give a brief presentation regarding Route 58 Specific Plan Line. ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Workshop ITEM: 2. b. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Stan Ford, Director of Recreation and Parks October 17, 2000 Workshop - Conceptual Plan for Rio Vista Park APPROVED DEPARTMENT HEAD CITY ATTORNEY CITYMANAGER /~. RECOMMENDATION: BACKGROUND: Staff will present a conceptual plan and describe the proposed elements of Rio Vista Park, the 30-acre site located north of Stockdale Highway at Buena Vista Road. October 17, 2000, 3:09PM S:%Admins\Workshop - Rio Vista,wpd ? ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Workshop ITEM: 2.co TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Stan Ford, Director of Recreation and Parks October 16, 2000 APPROVED DEPARTMENT HEAD ~.~ ('-",j CITY ATTORNEY CITY MANAGER Workshop - Mobile Recreation Trailer and Mobile Stage. RECOMMENDATION: BACKGROUND: A mobile recreation trailer and mobile stage have recently been delivered. Staff will show the units on Truxtun Avenue outside the Council Chamber. October 16, 2000, 4:40PM S:~Admins\Workshop - rnobile.wpd ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Closed Session ITEM: :~. a o TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Bart J. Thiltgen, City Attomey October 13, 2000 APPROVED DEPARTMENT HEAD ,~ CITYATTORNEY ~.A/'~ CITYMANAGER ~ Conference with Labor Negotiator, William Avery, pursuant to Government Code section 54957.6. Employee organizations: Fire and Police. RECOMMENDATION: BACKGROUND: BJT:laa OC25CA1 .CS October 13, 2000, 8:50am ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Presentations ITEM: 5. a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Raul Rojas, Public Works Director APPROVED DEPARTMENT HEAD j~' October 17, 2000 CITY ATTORNEY / Presentation by Assemblyman Dean Florez to the City of B g ly Bill 2928 (Traffic Congestion Relief), additional revenue for roadways. RECOMMENDATION: BACKGROUND: JRL~3574:mrp ( ADMINISTRATIVE REPORT 'MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar ITEM: 8.a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Pamela A. McCarthy, City Clerk October 25, 2000 APPROVED DEPARTMENT HEAD CITYATTORNEY N~ CITYMANAGER /~ Minutes of the Regular Council Meeting of October 11, 2000 RECOMMENDATION: BACKGROUND: bz S:\Council\admins~ADMINS\OCT2500.wpd October 11, 2000, 2:47pm ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar ITEM: 8 o b. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Gregory J. Klimko, Finance Director October 13, 2000 APPROVED DEPA"TMENTHEAD.--~ CITYATTORNEY"~' CITYMANAGER Approval of department payments from September 30, 2000 to October 13, 2000 in the amount of $4,601,972.99 and self insurance payments from September 30, 2000 to October 13, 2000 in the amount of $133,254.06 RECOMMENDATION: Staff recommends approval of payments totaling $4,735,227.05 BACKGROUND: s:~acctpay~adminf~'l .wpd ( ADMINISTRATIVE REPORT MEETING DATE: November 15, 2000 AGENDA SECTION: Consent Calendar ITEM: 8. c o TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Raul Rojas, Public Works Director October 4, 2000 APPROVED DEPARTMENT HEAD CITY ATI'ORNEY CITYMANAGER Resolution Supporting the Original Intent of Senate Bill 332 Concerning Beverage Container Redemption Values RECOMMENDATION: Staff recommends adoption of the resolution. BACKGROUND: Beginning in January 2000, Senate Bill 332 expanded California's beverage container redemption program to include many more '~ypes of containers, with the intent of increasing their recycling rate. The intent of SB 332 was to establish redemption value for all beverage containers, ip addition to the original list of soda and beer containers. Originally, the California Department of Conservation (DOC) interpreted the bill in this way, leaving out only beverage containers which were specifically excluded in the bill's language. However, intense lobbying from certain industries resulted in administrative pressure forthe DOC to exclude other types of containers. As a resultl DOC changed its interpretation of the law, effectively changing the outcome without going back for public input in the rule making process. In response, several California cities and counties are urging the Governor to include all beverage containers in the redemption program unless specifically exempted by law to encourage increased recycling. ' ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar ITEM: 8 o d, TO: FROM: DATE: Honorable Mayor and City Council Raul M. Rojas, Public Works Director October 11, 2000 APPROVED DEPARTMENT HEAD /~= CITY ATTORNEY.j~~ CITYMANAGER /Y~ SUBJECT: Sharing Cost of State Highway Electrical Facilities: 1. Resolution Approving Agreement for Cost-Sharing of State Highway Electrical Facilities with the City of Bakersfield. 2. Agreement with the State of California, Department of Transportation, for Sharing Cost of State Highway Electrical Facilities with the City of Bakersfield, estimated at $140,000. (All Wards) RECOMMENDATION: Staff recommends approval of resolution and agreement. BACKGROUND: Agreement No. 90-276 sets forth the terms and conditions of the cost of maintaining electrical facilities such as street lights and traffic signals on the State highway/City street intersections. This agreement listed the sites of all shared facilities existing at the time the agreement was executed. Each of these facilities is maintained by the State. The cost of maintenance for these facilities is shared by the City and State based upon the number of intersecting streets or highways each agency has maintenance responsibility for at the various locations. A new agreement is needed to incorporate the additions, deletions, or changes to the original list of shared facilities identified in Agreement No. 90-276. Staff recommends that a new agreement be entered into with the State, rather than amend the existing agreement, because of the changes to the number of shared facilities over 10 years. The cost distribution is shown in Exhibit "A" of the agreement and may be modified due to additions, deletions, or changes agreed to by both the City and the State. The estimated annual City share is $140,000. Funds fbr these services are allocated within the Public Works ~ General Services operating budget. dns October 18, 2000, 8:58AM G:\GROUPDAT~ADMINRPT~.000\OCtOber 25\Shared Signal Costs ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calender ITEM: 8. e, TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Gregory J. Klimko, Finance Director October 5, 2000 APPROVED DEPARTMENT HEAD~~ CI Sale of Surplus Property 1. Resolution declaring real property, located approximately 300 feet South of East Brundage Lane on Hayes Street, surplus to needs of the City. 2. Sales Agreement of 6,441 square feet of irregularly shaped land for $5,099.52 with St. Johns Missionary Baptist Church. RECOMMENDATION: Staff recommends adoption of the resolution and approval of the sales agreement. BACKGROUND: On November 10, 1994, the City Council adopted Annexation No. 378, commonly referred to as Union 10, annexing certain lands into the City of Bakersfield, including Hayes Street. Pursuant to Streets and Highway Code Section 989," Upon the incorporation of a City or the annexation of territory to a city, all right title, and interest of the County, including underlying fee where owned by the County, in and to any County highway within the territory involved, shall vest in the City and shall thereupon constitute a City Street... ". Subsequently, Alta Engineering, on behalf of the St, Johns Missionary Baptist Church requested the vacation of Hayes Street between East Brundage Lane and State Freeway 58 for the expansion of the Church. During the vacation process it was discovered that a portion of Hayes Street came into the County from the State and consequently is owned in fee. On September 21, 2000, with Resolution No. 89-00, the Bakersfield Planning Commission found the proposed sale of the underlying fee in the vacated road property consistent with the Metropolitan Bakersfield 2010 General Plan. The property consists of 6,441 square feet of land that is irregular in shape. St. Johns Church, who owns the adjoining land has requested to purchase this property to incorporate into their development. The purchase price of $5,099.52 is a product of negotiations based on the price the Church paid for the surrounding land earlier this year. jwe October 5, 2000, 3:19pm P:\DOCUMENTS\hayeS street admin. report.wpd ( ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar ITEM: 8. f. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Carroll Hayden, Human Resources Manager October 11, 2000 DEPARTMENT HEAD CITYATtORNEY CITYMANAGER APPROVED Position Reclassifications, New/Revised Job Specifications and Changes to Salary Schedule: 1) Amendment No. 5 to Resolution No. 108-99 setting salaries and related benefits for Officers and Employees of the General Supervisory, Police Supervisory and Management Units and adopting salary schedule and related benefits for Senior Real Property Agent, Real Property Manager, Assistant City Clerk. 2) Reclassifications: Senior Real Property Agent to Real Property Manager; Tree Maintainer III to Supervisor I 3) New Job Specification: Real Property Manager 4) Revised Job Specification: Risk Manager RECOMMENDATION: Staff recommends adoption of the resolution, changing the salary schedules, approval of the new and revised job specifications and reclassification of the positions. BACKGROUND: The position of Risk Manager is currently vacant and the job specification has not been reviewed in over 10 years. With the need to conduct a recruitment of a Risk Manager, it is appropriate that the job specification be reviewed and updated to reflect current job duties and requirements to perform the duties of Risk Manager. The job specification changes reflect current technological needs, assignments and knowledges, skills and abilities. Since the inception of the real property management function in 1989, the complexity and size of this function has increased dramatically. With this growth has come increased independent action and frequent advisory sessions with the Department Heads, the City Attorney, the City Manager and the City Council on the part of the Senior Real Property Agent. October 17, 2000, 9:49AM S:~DMINRP'I~2 Property Manager, Asst. City Clerk, Sup I .wpd ADMINISTRATIVE REPORT .age 2 The management duties of our real property function have developed to the level concomitant with the responsibility level of our management unit employees. Therefore, it is recommended that the Senior Real Property Agent be reclassified to Real Property Manager and that the position be moved from the Supervisory unit to the Management unit, at the salary level equivalent with the Risk Manager classification. There will be no budgetary impact due to salary savings generated by turnover in the Finance department. At a request of the Department Head, the Assistant City Clerk position was reviewed for appropriateness of salary level and relationship to other supervisory positions within the City. This review was conducted and it was apparent that the Assistant City Clerk position was below survey average and that comparing responsibilities and position requirements, not appropriately placed in relationship to comparable positions within the City supervisory unit. The Assistant City Clerk like the City Clerk, has become very specialized, requiring a professional level of administrative and legal expertise. The position is preferred to have a Certified Municipal Clerk (CMC) designation, which now requires continued, on-going education to maintain CMC status. The position also requires two years of college, as does our Supervisor II specification. The Assistant City Clerk supervises the Clerk's office staff and in the absence of the City clerk, assumes the decision making role for the division. The daily operations of the City Clerk's Office involve numerous events which could have legal ramifications for the City if not responded to in compliance with city, county and state requirements. Based upon the level of responsibility, the position requirements and the survey of comparable positions, it is recommended that the Assistant City Clerk be placed on the salary schedule equivalent with Supervisor II. There will be no budgetary impact, as an increase in salary was anticipated and budgeted for. In addition, there will be salary savings generated by recent turnover in this division. At a request of the Department Head of Recreation and Parks, the Tree Maintainer III position was reviewed for appropriateness of classification and salary. There is currently a single incumbent in the Tree Maintainer III classification. The duties of this incumbent have changed over the years to include responsibility for 5~6 crews working in 5-6 different areas of the city, which involves the coordination of jobs with the park maintenance crews, requests from Public Works, illegal dumping and citizen complaints or questions. A "field" supervisor in the trees section is necessary to complete the variety of issues that need to be addressed immediately, out in the field, which can include interpreting city policies, maintaining documentation on various projects, inspections, resolving complaints and verification that all city street standards are met. The Tree Maintainer III has been overseeing the entire field operation of the tree section since the Director of Operations was transferred to the Recreation and Parks Department in July, 1999. The Director of Operations did not assume the responsibilities of the vacant Supervisor, Trees position, just the budgeted position. The Tree Maintainer III has been performing the Supervisor duties since that time and should be reclassified to a Supervisor I. This position will work under the general direction of the Urban Forrester and management of the Director of Operations. The job specifications and reclassifications were approved by the Miscellaneous Civil Service Commission on October 17, 2000. October 17, 2000, 9:49AM S:~ADMINRPT'~ Property Manager, Asst. City Clerk, Sup I .wpd ( ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar ITEM: 8. q. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council ~// Carroll Hayden, Human Resources Manager October 11, 2000 APPROVED DEPARTMENT HEAD //_~2~., CiTy ATTORNEy'~'/'///~ CITYMANAGER ~ Amendment Nool to Resolution No. 71-99 Approving Memorandum of Understanding for Firefighters and Engineers of the Fire Department of the City of Bakersfield. RECOMMENDATION: Staff recommends adoption of the resolution. BACKGROUND: The Fire Chief has requested to delete the classification of Firefighter Trainee - Suppression since the department does not appoint or assign trainees to Suppression. In addition, the Fire Chief has requested the salary for Firefighter Trainee - Days be adjusted downward, to reflect the actual duties associated with the classification. A Firefighter Trainee - Days attends the Bakersfield Fire Department's mini academy. in a learning capacity, under close supervision, a Firefighter Trainee ~ Days assists in the various phases of fire suppression and prevention, is introduced to the functions carried on by the department and participates in physical training. The Bakersfield Firefighters Labor Organization, IAFF, Local 246, is in agreement with these changes. There are no budgetary impacts. Staff recommends approval. CH.AG.rg OCtober 11, 2000, 9:48AM S:%ADMINRPT%Firefightger trainee.wpd ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Raul M. Rojas, Public Works Director October 12, 2000 APPROVED DEPARTMENT HEAD CITY MANAGER Amendment No. 1 to Resolution No. '101-98 Establishing Underground Utility District No. 2, Division 26 (~Q" Street Underground Utility Project). (Ward 2) RECOMMENDATION: Staff recommends adoption of the Resolution. BACKGROUND: Resolution 101-98, adopted July 15, 1998, established Underground District No. 2, Division 26 ("Q" Street Underground Utility Project). At that time property owners within the distdct were responsible for conversion of their electric service panel. Recent changes in Public Utility Commission regulations now allow Rule 20.A funds to be used for electric service panel conversions. The maximum amount allowed for each service conversion is $1,500, excluding permit fees. Service conversions would be done by a City hired contractor. The City would then be reimbursed with Rule 20.A funds by PG&E. This resolution authorizes Rule 20.A funds to be used for customers' meter panel conversions within this district, S:\pROJECTS\Underground\QStAmendAdmin,wpd ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar ITEM: 8 o i o TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Raul M. Rojas, Public Works Director October 4, 2000 APPROVED DEPARTMENT HEAD CITY ATTORNEY CITY MANAGER Tract Maps/Improvement Agreements: 1) Final Map and Improvement Agreement with Community at River Oaks for Tract 5951 Unit 4 located south of Stockdale Highway and west of Buena Vista Road. (Ward 4) 2) Final Map and Improvement Agreements with Harry Hardy for Tract 5944 Unit 1 located at the southwest corner of McKee Road and Akers Road. (Ward 6) 3) Final Map and Improvement Agreements with Cal Home Builders for Tract 5596 Unit 2 located at the southeast corner of Noriega Road and Verdugo Lane. (Ward 4) RECOMMENDATION: Staff recommends approval of the final maps and agreements. BACKGROUND: These Agreements are entered into to secure the improvements required for Subdivision Maps. Such improvements include, but are not limited to, streets, sewers, storm drain, and landscaping on or adjacent to the property being subdivided. NOTE: THE IMPROVEMENTS AGREEMENTS ARE FILED IN THE CITY CLERK'S OFFICE FOR REVIEW. dns October 4, 2000, 4:16PM G:\GROUPDA'F~ADMINRPT~2000\OctOber 25\~nalmaps-3 ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar ITEM: 8..j o TO: Honorable Mayor and City Council APPROVED FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD [~ DATE: October 1E~, 2000 CITY ATTORNEY ~ CITY MANAGER 2Z7~ SUBJECT: Sale of surplus Zetron Fire Alerting System Equipment to the City of Alamogordo, New Mexico in the amount of $125.00. RECOMMENDATION: Staff recommends approval of Agreement. BACKGROUND: The City has recently upgraded its fire alerting system. As a result, the Zetron Fire Alerting System Equipment is no longer needed by the City. Bakersfield Municipal Code section 3.20o120(F) authorizes the Finance Director to negotiate the sale of surplus property to other governmental entities without the necessity of bid. The City Council must approve such sale. The City of Alamogordo, New Mexico has requested the City to sell them this surplus equipment and the Finance Director has negotiated a price of One Hundred Twenty-Five dollars ($125.00) for all of the equipment. The sale of this item through the City's auction procedures should not generate a significantly higher sales price. G:\GROUpDAT~ADMINRPT~2000\OctOber 25~Surptuszetron.wpd October 18, 2000, 8:53AM ADMINISTRAT VE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar rFEM: 8. k. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Carroll Hayden, Human Resources Manager October 13, 2000 2001 Health Care Contracts DEPARTMENT HEAD CITYATTORNEY CITYMANAGER APPROVED Amendment No. 8 to Agreement No. 93-267 with Blue Cross (BC Life and Health Insurance Company) for Indemnity Health and Dental Services, Amendment No. 7 to Agreement No. 93-266 with Blue Cross/California Care Health Plans for Medical Services. Amendment No. 4 to Agreement No. 96-148 with Blue Cross of California for the Medicare Risk plan Senior Secure. Amendment No. 3 to Agreement No. 97-320 with Kaiser Permanente Health Plans for Medical Services. Amendment No. 3 to Agreement No. 97-321 with Kaiser Permanente Health Plans for Medical Services for retirees. Amendment No. 9 to Agreement No. 91-280 with Dedicated Dental Systems, Inc. for pre-paid Dental Services. Amendment No. 8 to Agreement No. 92-278 with Medical Eye Services and Security Life Insurance Company for Vision Services. Amendment No. 4 to Agreement No. 96-149 with PacifiCare Inc. for the Medicare Risk plan Secure Horizons for retirees. Agreement with Pacific Union Dental formerly known as Pacific Dental Benefits/ HBI for pro-paid Dental Services. 10. Agreement with PacifiCare Behavioral Health of California, Inc. formerly known as Psychology Systems, Inc. for Managed Mental Health Care. October I3, 2000, 8:32AM S:~ADMINRPT~HealthCare 2001 ,wpd ADMINISTRATIVE REPORT .age 2 RECOMMENDATION: Staff recommends approval of the agreements. BACKGROUND: The City's contracts for health insurance, which were marketed in 1997 are up for renewal for 2001. Our health care consultants, Buck Consultants, have worked with our various vendors in arriving at the renewal rates for the year 2001. On August 3, 2000 the Personnel Committee met and reviewed the renewal information. The Committee members were in agreement with the consultants' recommendations. The City's Insurance Committee, a meet and confer group, with representatives from all the bargaining groups also met with Buck Consultants and reviewed all of the renewal information. The Insurance Committee recommended approval of the renewal informational as well. 2001 premiums for the City's medical, dental, vision and mental health coverages are increasing 10.2%. Overall, medical premiums are increasing 10.8%, dental premiums are increasing 3.5%, mental health premiums are increasing by 21.8%, while the vision premiums are not changing. October 13, 2000, 8:32AM S:~ADMINRP'RHealthcare 2001 .wpd REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar ITEM: 8.1 o TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Alan Christensen, Assistant City Manager Economic & Community Development October 12, 2000 DEPARTMENT HEAD CITYATTORNEY CITYMANAGER APPROVED Extension of Enterprise Zone Designation 1. Agreement between the City of E~akers~eld and the County of Kern Regarding an Application for Extension of Time for Southeast Metropolitan Bakersfield Enterprise Zone. 2. Agreement for $69,297 with Chabin Concepts, Inc., to Provide Professional Services related to the Preparation of an Application for a Five-Year Extension of Enterprise Zone Designation (Wards 1 & 2). RECOMMENDATION: Staff recommends approval of Agreements. BACKGROUND: This agenda item involves two parts: 1. An agreement between the City of Bakersfield and the County of Kern regarding the payment of a consultant to prepare an application to the State of California for an extension of our enterprise zone designation. If this item is approved, then, 2. An agreement with the consultant, Chabin Concepts, to prepare the application. This item involves the sharing of expenses related to two projects of mutual importance to the City of Bakersfield and County of Kern: · the application for a five-year extension of enterprise zone designation, and · the South Union Avenue improvement project. DIk: October 19, 2000, 9:06AM ADMINISTRATIVE REPORT Page 2 Enterprise Zone designation extension In 1986, the City of Bakersfield and County of Kern received a 15-year enterprise zone designation for a portion of southeast metropolitan Bakersfield. In 1998, AB 2798 (Machado) authorized the Trade and Commerce Agency to extend the life of any enterprise zone designated prior to 1990 for an additional five years, for a total of 20 years. On March 29, 2000, the City Council authorized a letter be sent to the Trade and Commerce Agency formally declaring the city's intent to apply for such an extension. Separately, the Kern County Board of Supervisors took a similar action. This five-year extension is contingent upon, 1. the zone passing an audit conducted by the Trade and Commerce Agency, and 2. submitting an acceptable economic development plan. Our zone successfully completed the audit review recently with a 92% score. This means we have completed the first step in applying for a five-year extension of our enterprise zone designation. For the past several months, staff has been laying the groundwork to begin the second part of the extension process - submitting an acceptable economic development plan. The extension guidelines established by the State of California are very detailed and complex, focusing on marketing, financing programs, job development efforts, planning and local incentives, and program management. The deadline for submitting a completed application is March 14, 2001. Our enterprise zone designation expires October 14, 2001. Granting of the five-year extension is by no means automatic. The California Legislature has mandated that any extension be granted only if the zone can substantially demonstrate a commitment to continuing efforts to improve the zone. Should our zone's designation not be extended, then enterprise zone businesses would not be able to qualify for additional credits after the expiration date. In addition, neither City, County, nor KEDC could use the enterprise zone as an incentive to promote southeast Bakersfield. Both City and County staffs agree that the most prudent method for completing such an extensive application to increase our chance of extension wouldr be through the hiring of an experienced consultant. The cost of hiring a consultant is $69,297. A contract to hire a consultant is Item 2 of this agenda item, described later in this administrative report. In addition to paying the cost of hiring a consultant, the City agrees to be the lead agency in the preparation and circulation of the environmental documentation required by the application; County will provide responsible agency review of the City-prepared documentation prior to its circulation. All costs associated with the preparation of the environmental documentation will be borne by the City. DIk: October 19, 2000, 9:06AM ADMINISTRATIVE REPORT Page 3 South Union Avenue Improvement Project In May 2000, City and County entered into an agreement to jointly finance improvements along the portion of South Union Avenue between Freeway 58 and Mffng Avenue. In that agreement, both City and County were to provide $60,000 of Community Development Block Grant funds; the balance of the improvement project funds were to be paid for with $873,000 of Transportation Enhancement Act (TEA) funds. Two bids were received by the County, and the lowest responsible bid is approximately $200,000 more than the total funds expected under the agreement. The agreement provides that if the sources of funding are not sufficient to pay the cost of the improvement project, the County can pay the shortfall, reduce the scope of the improvement project or the agreement can be terminated. The County desires to pay the difference in the budgeted and bid amount for the South Union project, instead of reducing the scope of the project or terminating the agreement. This amount totals approximately $200,000. Cost sharing In return for the County paying the entire additional cost associated with the South Union Avenue project, the City agrees to pay the entire cost associated with the enterprise zone application. Both City and County recognize that the additional cost to complete the South Union Avenue improvements ($200,000) is much greaterthanthecostassociatedwiththeenterprisezoneapplication($69,297). In this proposed agreement, County understands this and agrees to not seek additional funds from the City for the South Union Avenue project. The Kern County Board of Supervisors approved this agreement at its October 17 meeting. 2. Aqreement with Chabin Concec, ts, Inc., to Provide Professional Services related to the Prel~aration of an ADDlication for a Five Year Extension of Enterprise Zone Desic~nation In September 2000, a Request for Qualifications and Proposals was distributed to consulting firms with the skills and experience necessary to prepare the enterprise zone extension application. City and County staff recommend that the City Council contract wilh Chabin Concepts, Inc., for this project. Chabin Concepts has extensive experience and success related to California enterprise zones. Its enterprise zone applications have consistently been among the top-rated in California. The firm has been responsible for writing 19 enterprise zone applications that have bsen approved for designation by the California Trade and Commerce Agency. In keeping with the terms of the cost sharing agreement with the County (described in Item I above), the contract for these consulting services will be between (::,'habin Concepts and the City of Bakersfield only; the County of Kern is not a party to the contract. The City will be the lead agency, and will work closely with the County with the ultimate goal of submitting a joint application for the extension of enterprise zone designation. A reference check by City staff of Chabin Concepts found universal praise for the ~rm's work products, its experience, its ability to meet deadlines, and to stay within budget. Chabin Concepts has agreed to provide its services on a time and materials basis, not to exceed $69,297. Should their expenses be less than this amount, the city's contractual obligations will be that lesser amount. DIk: October 19, 2000, 9:06AM ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar OTEM: 8.mo TO: Honorable Mayor and City Council APPROVED FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD ~ DATE: October 11, 2000 CITY ATTORNEY CITY MANAGER ~ SUBJECT: Amendment No. 1, $19,500, to Construction Management Consultant Agreement No. 98o71 with Carollo Engineers for additional construction management services on the Buena Vista Road Phase II Sewer Trunk Line project (Ward 4) RECOMMENDATION: Staff recommends approval of the Amendment. BACKGROUND: The contract for construction management services for the Buena Vista Road Phase II Sewer Trunk Line project (BV II) with Carollo Engineers was originally awarded on March 25, 1998. Construction of the project was delayed two years due! to a lack of funding for the project. Funding is now available and BV II is anticipated to be awarded later on this year. The City has since expanded the scope of construction from the original BV II project to include some street widening and median curb construction on Buena Vista Road. The City and Carollo have agreed that due to inflation over the last 2-1/2 years, an increase in their hourly rates is justified. In addition, the scope and time of construction have increased requiring additional construction management services. This amendment will add $19,500.00 to the original fee of $280,000.00 (revised total $299,500.00) for the construction management services which is a time-and-materials fee contract. Sufficient funds are available within the project budget to cover this amendment. ADR November 4, 1999 5:28PM Public Works, Engineering Design f - Carollr~ lO-2,'i~O0.wpd ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Consent Calendar ITEM: 8on, TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Stan Ford, Director of Recreation an~ Parks October 13, 2000 DEPARTMENT HEAI~'~'ED CITY ATI'ORNEY CITY MANAGER Award Contract to Spectraturf Incorporated, Not to Exceed $50,000, for Provision and Installation of Rubberized Surfacing at Various City Parks (Wards 1,5 and 6). RECOMMENDATION: Staff recommends award of contract. BACKGROUND: Recreation and Parks staff were successful in securing a $25,000 grant through California Integrated Waste Management Board (CIWMB) and combining with matching funds provided by a Community Development Block Grant to provide ADA accessibility to City's playgrounds. A similar project was completed during spring of 2000. Primary project locations are Dr, Martin Luther King, Jr., Jastro, Centennial and Grissom Parks. Each of these parks are receiving new playground equipment through other contracts. Additional park playgrounds are prioritized and documented within the CIWMB grant and bid specification. These additional parks will be considered for inclusion within this project should funds be available. invitations to bid were sent to six (6) vendors. One ('1) bid was received: Spectraturf Inc. 310 Reed Circle Corona, CA 92879 2" rubberized surfacing, $7.61 per square foot 2.5" rubberized surfacing, $8.13 per square foot 3" rubberized surfacing, $8.65 per square foot 3.5" rubberized surfacing, $9.17 per square foot 4" rubberized surfacing, $9.69 per square foot BID DOCUMENTS ARE ON FILE IN CITY CLERKS OFFICE K~ October 13, 2000, 11:09am S:\Ops-2000-Ol\RubberSudace2.wpd ° ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 TO: FROM: DATE: Honorable Mayor and City Council Gregory J. Klimko, Finance Director October 9, 2000 AGENDA SECTION: Consent Calendar ITEM: 8 o o. APPROVED CITY MANAGER ~ SUBJECT: Accept bid from Berchtold Equipment Company $22,405.59 for one (1) additional Turf Tractor for Parks Department. RECOMMENDATION: Staff recommends acceptance of bid. BACKGROUND: follows: Invitations to bid were sent to thirty (30) vendors. Two (2) bids were received, as Berchtold Equipment 330 East 19th Street Bakersfield, CA 93305 (City) in the amount of $22,405.59 South Kern Machinery 520 South Mount Vernon Avenue Bakersfield, CA 93307 (City) in the amount of $23,855.76 P:~ADMIN~2000ADMIN\C001025C,Wpd GjK:DW:Ijm October 9, 2000, 10:3Barn ( ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 TO: FROM: DATE: Honorable Mayor and City Council Gregory J. Klimko, Finance Director October 9, 2000 AGENDA SECTION: Consent Calendar ITEM: 8 o p o APPROVED CITY MANAGER ~ SUBJECT: Accept bid from Berchtold Equipment Company $23,999.16 for one (1) replacement Skid Steer Loader for Street Maintenance division of Public Works Department. RECOMMENDATION: Staff recommends acceptance of bid. BACKGROUND: follows: Invitations to bid were sent to thirty (30) vendors. Two (2) bids were received, as Berchtold Equipment 330 East 19th Street Bakersfield, CA 93305 (City) in the amount of $23,999.16 Quinn Company 2200 Pegasus Drive Bakersfield, CA 93308 (County) in the amount of $26,696.67 P:~ADMIN~000ADMIN\C001025B,wpd GJK:DW:Ijm OCtober 9, 2000, 10:33arn ( ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 TO: FROM: DATE: Honorable Mayor and City Council Gregory J. Klimko, Finance Director October 9, 2000 APPROVED CITY MANAGER SUBJECT: Accept bid from Jim Burke Ford $28,094.62 for one (1) replacement Four Wheel Ddve Utility Vehicle for the Water Department. RECOMMENDATION: Staff recommends acceptance of bid. BACKGROUND: received, as follows: Jim Burke Ford 2001 Oak Street Bakersfield, CA 93301 Villa Ford 2550 North Tustin Avenue Orange, CA 92865 Invitations to bid were sent to eighteen (18) vendors. Two (2) acceptable bids were (City) in the amount of $28,094.62 in the amount of $31,340.82 P:~ADMIN~2000ADMIN\C001025A,Wpd GJ K: OW: Ijrn October 9, 2000, 10:23am ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 TO: Honorable Mayor and City Council APPROVED FROM: Stan Ford, Director of Recreation and Parks DEPARTMENT HEAD DATE: October 17, 2000 CITY ATTORNEY ~ CITY MANAGER /~/ SUBJECT: Replace Beale Park Tennis Court Resuffacing Project in the Capital Improvement Budget with a Similar Project at Wayside Park (Ward 1). RECOMMENDATION: Staff recommends replacing the Beale Park tennis court resurfacing project in the Capital Improvement Budget with a similar project at Wayside Park. BACKGROUND: The current Capital Improvement Budget includes funds for resurfacing the Beale Park tennis courts. During a pre-construction inspection, structural problems were identified with the courts that will require repair, or possibly replacement, prior to any resurfacing project. The courts at Wayside Park are also in need of resurfacing and the courts are structurally sound and suitable for the proposed project. The budgeted funds for the original project are anticipated to be sufficient to complete the project at Wayside Park. C:\WINDOWS\DESKTOP%Admin Reportrev.wpd October 17, 2000, 1: 14PM j ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Hearings ITEM: 9. a o TO: FROM: DATE: Honorable Mayor and City Council Development Services - Planning October 10, 2000 CITY MANAGER SUBJECT: Appeal by Harold Robertson, Porter/Robertson Engineering and Surveying, regarding condition 6 of approved Vesting Tract 6008. 0Nard 4) RECOMMENDATION: Staff recommends adoption of resolution upholding the decision of the Planning Commission. BACKGROUND: On September 7, 2000, the Planning Commission conducted a public hearing and approved Vesting Tentative Tract 6008, subject to conditions. The tract map consists of 120 residential lots and one sump lot on 26.76 gross acres zoned R-1 (One Family Dwelling Zone), for single family residential purposes and is located approximately 1/4 mile east of Buena Vista Road, 1/4 mile south of Campus Park Drive (see Exhibit"2"). The Planning Commission added Planning Department Condition number 6 requiring canal fencing at the hearing. The 140 foot wide Buena Vista Canal right*of-way passes through the westerly 45 foot wide Mountain Vista Drive (designated collector - 90 foot right-of-way by the 2010 General Plan Circulation Element) right-of-way adjacent to Tract 6008, but does not directly abut any of the proposed subdivision lots. Since the canal is not immediately adjacent to the proposed subdivision, Staff did not require a condition for the subdivider to construct a six foot high chain link fence along the canal. During the Planning Commission hearing, concerns were raised regarding a lack of fencing for the Buena Vista Canal located adjacent to the subdivision. As part of the motion to approve the subdivision, condition 6 was added which reads as follows: 6) Prior to issuance of the first building permit within Tract 6008, any canal within 1/4 mile of the subdivision shall have fencing placed on it to protect the residents of this subdivision (Tract 6008). The intent of condition 6 is to protect the public health, safety and welfare of future residents within Tract 6008. In addition, fencing of the canal will deter school children from easily accessing the canal. October 10, 2000, 3:57PM ADMINISTRATIVE REPORT P,,ge :' The appellant (Porter/Robertson Engineering and Surveying) provides the following as their basis to appeal condition 6: That portion of the canal located east of Mountain Vista Road is currently under plans to be relocated. Fencing of this portion of the canal will add considerable time and expense to dismantle the proposed fencing; and The portion of the canal located south of the proposed project is separated by existing railroad tracks and is located within an agricultural area. GPA/ZC P00-0235 was approved by the City Council August 30, 2000, (Ordinance #3976) on property adjacent to the northeast of the subject subdivision. The GPNZC includes condition 11 which requires canal fencing similar to Condition 6 of Vesting Tentative Tract 6008. Fencing of Buena Vista Canal associated with GPA/ZC P00-0235 may overlap a portion of the canal to be fenced as part of the subject subdivision. Whether the canal is relocated or not, the developers of the two respective areas may cooperate and fence their proportionate share of the Buena Vista Canal in order to satisfy Condition 11 of Zone Change P00-0235 and Condition 6 of Vesting Tentative Tract 6008. Otherwise, each developer will be responsible to fence the canal as it exists (or if it is relocated) at the time of development of the respective areas in compliance with their respective conditions. The requirement for canal fencing within 1/4 of a mile of the subject subdivision is necessary to protect the public health, safety and welfare of subdivision residents, and Condition 6 of Vesting Tentative Tract 6008 is consistent with recent City Council actions in the area (GPNZC P00-0235) to require such fencing. Staff and the Planning Commission recommend that the appeal be denied and condition 6 from Planning Commission Resolution # 87-00 be upheld. (JS) (adrnin\oct~l 0-25-6008) October 10, 2000, 3:57PM ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Hearing ITEM: 9 - b o TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Development Services - Planning October 3, 2000 DEPARTMENT HEAD CITYATTORNEY CITYMANAGER APPROVED City Annexation No. 413, LAFCO Proceeding No. 1287 uninhabited territory located generally south of Rosedale Highway generally east of Coffee Road. (Ward 4) 1. Resolution approving City Annexation No. 413. 2. Agreement to Indemnify LAFCO for City Annexation No. 413. RECOMMENDATION: Staff recommends adoption of resolution and agreement. BACKGROUND: The Local Agency Formation Commission approved the annexation by adopting Resolution No. 00- 19, on September 26, 2000, with a condition the city indemnify LAFCO. The commission designated the City Council the conducting authority. There were no protests at the LAFCO hearing. This resolution makes findings that no written protest has been filed and ordering the territory designated as Annexation No. 413, annexed to the City of Bakersfield. LAFCO adopted Resolution No. 00-19 on September 26, 2000, with a condition that the city sign an agreement to indemnify LAFCO prior to the issuance of Certificate of Completion for the annexation. It provides that if LAFCO is sued for approving the City's application for annexation the city will bear the burden of defense. The annexation area consists of approximately 2.5 acres of uninhabited land, which is located south of Rosedale Highway, generally east of Coffee Road. The owner has consented to annexation to receive city services. MO:pjt admin\oct\10-25-a413 October 16, 2000, 3:39PM ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Public Hearing IITEM: 9 - c. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Eric W. Matlock, Chief October 17, 2000 APPROVED DEPARTMENT HEA~ CITYATTORNEY CITYMANAGER Public Hearing on acceptance of $181,995, California Law Enforcement Equipment Program (CLEEP) funds for the Records Management Upgrade/Replacement project and for a Mobile Data Computer project. RECOMMENDATION: Staff recommends Council conduct public hearing on the acceptance of California Law Enforcement Equipment funds. BACKGROUND: On September 13, 2000, the City of Bakersfield received $181,995 from the State of California (Governor's Budget Item 9210-106-0001 ). The purpose is to provide one-time funds to the Bakersfield Police Department for purchase of technology equipment. Thefunds are allocated to County Sheriffs and City Police Chiefs in accordance with the proportionate share of the state's total population that reside in each county or city. The Police Department desires to use these funds to upgrade/replace the Records Management System. In the current budget, Council has approved $500,000 for this purpose. However, until systems have been evaluated and bids received, the actual total cost is unknown. It is requested the CLEEP funds be used to supplement these funds if needed and any remaining funds be allocated to the Mobile Data Computer project. The Mobile Data Computer project is to replace mobile data terminals in police vehicles with personal computers. pip :pip OC25PDO1PH/CC October 17, 2000, 3:01pro P:LADMIN.RPT~OC25PD01CC ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 TO: FROM: DATE: Honorable Mayor and City Council Development Services - Planning October 4, 2000  OVED CITY MANAGER /,~ SUBJECT: An Ordinance amending Title Seventeen of the Bakersfield Municipal Code and Zoning Map No. 102-20 by changing the zoning from a C-2 (Commercial) zone to a PCD (Planned Commercial Development) zone consisting of a 440,306 square foot commercial shopping center on 52 acres generally located on the Northwest Corner of Rosedale Highway and Main Plaza Drive. (File # P00-0519) (Ward 4) RECOMMENDATION: Staff recommends second reading and adoption of the ordinance. BACKGROUND: The City Council held first reading of the ordinance on October 11, 2000. On September 7, 2000, the Planning Commission adopted a resolution recommending the City Council approved Zone Change # P00-0519 for the proposed "Northwest Promenade Phase 2 Shopping Center" located on the northwest corner of Rosedale Highway and Main Plaza Drive. The zone change is from a C-2 (Commercial) zone to a PCD (Planned Commercial Development) zone on 52 acres. Northwest Promenade Phase 2 consists of 8 major retail stores, 4 "in-line" retail shop buildings and 6 freestanding pads totaling 440,306 square feet of gross building area. The site plan depicts 2,696 parking spaces, which is 762 spaces more than the 1,934 spaces are required under the City's Parking Ordinance standards. The applicant is the same developer as the existing Northwest Promenade on the east side of Main Plaza Drive. The applicant states that he intends to construct all the parking, landscaping and off-site improvements for opening day. Construction of the buildings and freestanding pads would be phased. The main drive entrance from Rosedale Highway leads to the focal point of the center which is a plaza area located adjacent "Shop B" of the main buildings (Refer to "Vignette - 2" of attached Exhibit "C" of the ordinance). Exhibit "C" includes elevations of the proposed architectural style for buildings. The buildings are shown to have curved and arched lines, parapets, texture, and visual depth, with complementary landscaping features. The applicant will apply for a separate comprehensive sign plan for Planning Commission approval at a later date. October 4, 2000, 10:39AM ADMINISTRATIVE REPORT .age The applicant states that construction of the buildings and the pads will be phased. If not immediately built upon, freestanding pads will be tufted and a perimeter barrier constructed to prevent vehicles from parking or crossing the pad. Turfing the pads serves two purposes. First, tufted pads would be maintained with the other landscaped areas to prevent litter and weeds. Secondly, tufted pads improve aesthetics of the center since the locations of the pad are near major streets, Rosedale Highway and Main Plaza Drive, which have high public visibility. The developer will maintain weed and dust control for major or shop buildings areas which will not be immediately constructed. Installation of perimeter barriers to prevent access by vehicles is also required. These conditions are consistent with the conditions placed on Phase I of the Northwest Promenade Shopping Center by the City Council Ordinance No. 3758. The applicant proposes to leave the 180-foot wide electrical tower easement undeveloped and maintained for weed control, Condition No, 11 ensures that the developer is aware of his responsibility to maintain the easement free of weeds and litter. Installation of a perimeter barrier along the south boundary of the tower easement is necessary to discourage vehicular access into the easement. The applicant proposes a driveway connection from the west boundary of the project near Building "Major 8" to Calloway Drive (Exhibit "C"). This connection would be constructed at the time of 50% build out of the shopping center. The developer and GET Bus will coordinate location of an on-site bus shelter to be shown on the final development plans. The RiverLakes Ranch Specific Plan requires that the major commercial centers located near Rosedale Highway be approved in three phases and developed as PCD (Planned Commercial Development) zones. The first two phases encompassed the shopping center located at the northwest corner of Coffee Road and Granite Falls Drive approved in 1999, and the existing Northwest Promenade Shopping Center located on the north side of Rosedale Highway between Coffee Road and Main Plaza Drive approved in 1997. The proposed Northwest Promenade Phase 2 is the third and last phase of the major commercial designation to request approval for development. As required by the RiverLakes Ranch Specific: Plan, the applicant has obtained approval from the RiverLakes Ranch Development Standards Review Committee for the Northwest Promenade Phase 2. The design and size of the Northwest Promenade Phase 2 are consistent with the RiverLakes Ranch Specific Plan policies and development standards for commercial development. The Specific Plan requires a perimeter wall separating residential and other adjacent uses to the project site along the north and west boundaries of the site. The proposed plan depicts the required bermed landscaping along Rosedate Highway and Main Plaza Drive; architectural style and materials compatible with the Specific Plan. The Metropolitan Bakersfield 2010 General Plan designates the project site as Major Commercial, consistent with the "Northwest Centers" concept for commercial development. Based upon an initial environmental assessment, staff has determined the proposed project will not significantly affect the physical environment or existing residential development in the area, therefore a Negative Declaration was prepared and advertised, (JENG) (admin\oct\l 0-11-0519) October 4, 2000, 10:39AM ; ADMINISTRATI'VE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: Deferred Business ITEM: ]. :].. b, TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Raul Rojas, Public Works Director October 17, 2000 DEPARTMENT HEAD CITY ATTORNEY CITY MANAGER APPROVED Approve purchase agreement with Perry L. Herrgesell, Trustee of the Perry L. Herrgesell Trust and J. D. Herrgesell, Trustee of the J. D. & Mary Herrgesell Family Trust to purchase real property ($60,000.00) located south of Johnson Road and west of Renfro Road for the Kern River Freeway. (Ward 4). RECOMMENDATION: Staff recommends approval of agreement. BACKGROUND: Staff recommends the City acquire approximately 5.673 acres of unimproved land for the Kern River Freeway (map attached). Section 16.41.010 of the Bakersfield Municipal Code provides that when a property is subdivided the developer may be required to reserve real property for various public purposes, e.g., parks, freeways. Consequently, the City has purchased land for the Kern River Freeway as properties are subdivided and developed. The Herrgesells, who own 19 acres, approached the City because their property is impacted by the Kern River Freeway alignment. While they are not subdividing it staff is recommending the City buy it since we have a willing seller and favorable market conditions. The City has previously purchased properties under similar circumstances. The purchase price of $60,000 is based on an appraisal prepared by Randall A. Franz, MAI, a local independent fee appraiser. On May 1,2000, the Bakersfield Planning Commission round the acquisition of this property consistent with the Metropolitan Bakersfield 2010 General Plan. At the regular Council meeting of October 11, 2000, this item failed for lack of motion however Councilmember Green has requested this item brought back for consideration. ADMINISTRATIVE REPORT MEETING DATE: October 25, 2000 AGENDA SECTION: New Business ITEM: 12.a. TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council Jack Hardisty, Development Services Director October 13, 2000 37TTrF:).~D DEP CITY MANAGER An Ordinance amending Section 10.32.160 of the Bakersfield Municipal Code relating to parking on unpaved surfaces. RECOMMENDATION: Staff recommends first reading of Ordinance. BACKGROUND: On January 26, 2000, the City adopted an ordinance to regulate the parking of vehicles on dirt lots and rights-of-way and it has worked quite well for the most part. However, in responding to complaints about commercial vehicles parking in dirt lots we have been made aware of a couple of technical defects that need to be corrected. The first is that some zones do not have legally defined yards (e.g. commercial) and the ordinance on parking applied to yards. The other problem is in assuming that a posted sign prohibiting parking would be adequate notice. The ordinance needs to be amended to specifically say that the signs constitute notice. CH:dlr P:\vacantlotparking .wpd September 25, 2000 (9:07am)