HomeMy WebLinkAbout06/10/09_CC_AGENDA_PACKET
BAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF JUNE 109 2009
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
2. INVOCATION by Reverend Angelo Frazier, Bakersfield Rescue Mission.
3. PLEDGE OF ALLEGIANCE by Ciara Salazar, 7"' Grade Student at Fruitvale Middle School
4. PUBLIC STATEMENTS
5. WORKSHOPS
6. PRESENTATIONS
a. Presentation by Mayor Hall of a Proclamation honoring the Graffiti Volunteer Partner of the
Month Program to Postmaster James Brouillard.
7. APPOINTMENTS
a. Appointment of eight (8) Alternate Committee Members to the Keep Bakersfield Beautiful
Committee.
Staff recommends Council determination.
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the May 11, 2009 Budget Meeting and May 20, 2009 Regular City
Council Meeting.
Payments:
b. Approval of department payments from May 8, 2009 to May 28, 2009 in the amount of
$26,114,510.39 and self-insurance payments from May 8, 2009 to May 28, 2009 in the
amount of $444,896.59.
Ordinances:
C. First Reading of the following Ordinances:
1. Ordinance amending Section 12.56.050 relating to prohibited acts in parks.
2. Ordinance amending Section 12.56.070 relating to activities requiring a use permit.
3. Ordinance amending Section 12.56.090 relating to special events.
Resolutions:
(ward 2) d. Resolution authorizing the filing of an application with the Kern Council of Governments for
allocation of Transportation Development Act funds for Fiscal Year 2009-10 ($216,643) to be
utilized for the maintenance of the Bakersfield Amtrak Station during said fiscal year.
(ward 3) e. Resolution expanding areas of preferential resident permit parking in northeast Bakersfield.
8. CONSENT CALENDAR continued
(Ward 2) f. Emergency replacement of chiller compressor at City Hall South:
1. Resolution dispensing with formal bidding procedures due to emergency replacement
of chiller compressor at City Hall South, not to exceed $60,000.
2. Agreement with Trane Building Services ($53,685) for project.
3. Transfer $60,000 from a budgeted Public Works Department Capital Improvement
Project (HVAC - Building A and Convention Center) to the Chiller Replacement
Project within the Capital Outlay Fund.
g. Resolution providing for the collection of residential refuse fees by the Kern County Auditor-
Controller's Office.
h. Resolution providing for the collection of delinquent refuse charges by the Kern County
Auditor-Controller's Office.
i. Delinquent sewer charges:
1. Resolution providing for the collection of delinquent sewer charges by the Kern
County Tax Collector.
2. Resolution authorizing the Kern County Tax Collector to establish two special
assessment funds to track collection of Wastewater Treatment Plant No. 2 and Plant
No. 3 delinquent sewer charges.
(ward 2) j. Resolution of Intention No. 1634 to order the vacation of a portion of 14d' Street, 13"' Street,
R Street and alley west of R Street.
Agreements:
(ward 4) k. License Agreement with Buena Vista Water Storage District for constructing, operating and
maintaining an acoustic metering station at the end of the River Canal approximately % mile
west of Enos Lane and'/ mile north of Panama Lane.
(ward 2) I. Agreement with Bakersfield Memorial Hospital (no cost to City) for median islands landscape
maintenance on 34"' Street between San Dimas Street and the Kern Island Canal.
(ward 2) M. Agreement with SMG, Inc. (not to exceed $50,000) for reimbursement of costs associated
with renting the Rabobank Arena for the Christian Congregation of Jehovah's Witnesses
conventions.
n. Amendment No. 2 to Agreement No. PW07-069(1) with Wholesale Fuels, Inc. ($20,000;
revised not to exceed $60,000) extending term for one (1) year for propane.
(ward 6) o. Contract Change Order No. 1 to Agreement No. 09-041 with Granite Construction Co.
($202,725; revised not to exceed $1,682,595) for Street Improvements along White Lane -
Dovewood Street to Wible Road Project.
(ward 1,2,4,5) p. Contract Change Order No. 1 to Agreement No. 09-022 with MGE Underground, Inc.
($28,725; revised not to exceed $755,787) for the Install Traffic Signal Interconnect - Part 6
Project.
(ward 4) q. Allen Road Improvements between Ming Avenue and Stockdale Highway:
1. Contract Change Order Nos. 15 -19 to Agreement No. 08-062 with Granite
Construction ($130,401; revised not to exceed $8,486,332.50) for the project.
2. Appropriate $45,000 Transportation Development Fund balance to the Public Works
Department Capital Improvement Budget for the project.
2 City Council Meeting of 06/10/2009
8. CONSENT CALENDAR continued
Bids:
(Ward 3) r. Traffic Signal and Lighting System Modification at Columbus Street and Mt. Vernon Avenue:
1. Accept bid and award contract to A-C Electric Co. ($119,795) for project.
2. Transfer $23,000 from a budgeted Public Works Department Capital Improvement
Project (Signal Modification at White Lane and Akers Road) within the Gas Tax Fund
to this project.
(Ward 6) s. Accept bid and award contract to Bradley & Sons, Inc. ($65,100) for construction of the
Wastewater Treatment Plant No. 3 New Monitor Wells Installation Project.
t. Accept bid and award annual contract to Pestmaster Services, Inc. ($99,695) for chemical
application for the Water Resources and Recreation and Parks Departments.
(ward 1,2,6) U. Street Improvements along Stockdale Highway - Stockdale Country Club entrance to Ashe
Road, and Village Lane to Wetherly Drive:
1. Accept low bid for base bid and additive alternates 1, 2, 3 and 4 and award contract
to Griffith Construction Co. ($3,897,094.71) for project.
2. Transfer $616,000 from a budgeted Public Works Capital Improvement Project
(Street Improvements - White Lane from Dovewood to Wible Road, Proposition 1 B
Funds) to Stockdale Highway project within the Gas Tax Fund.
3. Appropriate $570,000 Transportation Development Fund Balance to the Public Works
Department Capital Improvement Budget to this project.
4. Appropriate $106,512 Developer Share Project Cost to the Public Works Department
Capital Improvement Budget within the Gas Tax Fund to this project.
Miscellaneous:
V. Authorize Finance Director to write off accounts receivable in various funds totaling
$122,888.12 and forward non bankrupt accounts to a collection agency for additional
collection efforts.
W. Appropriate $291,400 from State of California Office of Emergency Services and USDA
Forest Service to the General Fund Fire Department Operating Budget for reimbursement of
personnel, equipment and supplies from mutual aid assignments.
X. Acceptance of 2007-08 Transportation Development Act Funds Financial Statements.
(ward 4) Y. Quitclaim of landscape easement located at 10710 Spirit Falls Court to John Killman and
Kathleen Killman.
Staff recommends adoption of Consent Calendar items a through y.
8. CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6.
RECESS TO CLOSED SESSION
10. CLOSED SESSION ACTION
11. DEFERRED BUSINESS
3 City Council Meeting of 06/10/2009
12. CONSENT CALENDAR HEARINGS
a. Public Hearing to consider the following Resolutions regarding residential blue cart recycling
charges (Staff recommends adoption of resolutions):
1. Resolution providing for the establishment of a separate special assessment fund for
Solid Waste to be added to the property tax roll for the collection of blue cart recycling
charges for new services previously billed by the City.
2. Resolution authorizing the Kern County Tax Collector to collect the charges.
b. Public Hearing to consider Resolution adopting proposed sewer rate increase (9.55%) for
Fiscal Year 2009-10. (Staff recommends adoption of resolution.)
C. Protest Hearing to consider Resolution approving and adopting the Public Works Director's
report for the Consolidated Maintenance District and the 2009-10 budget, confirming the park
landscaping assessments and authorizing collection of assessments by the Kern County Tax
Collector. (Staff recommends overriding protests and adoption of resolution.)
d. Protest Hearing to consider Resolution approving and adopting the Public Works Director's
report for the Consolidated Maintenance District and the 2009-10 budget, confirming the
street landscaping assessments and authorizing collection of assessments by the Kern
County Tax Collector. (Staff recommends overriding protests and adoption of resolution.)
e. Protest Hearing to consider Resolution approving and adopting the Public Works Director's
report for twenty (20) Traffic Signal Maintenance Districts and the 2008-09 budgets,
confirming the assessments and authorizing collection of assessments by the Kern County
Tax Collector. (Staff recommends overriding protests and adoption of resolution.)
(ward 2-6) f. Public Hearing to consider Resolution establishing domestic water rates (increase in the
quantity rate) for Ashe, Fairhaven and Riverlakes Ranch service areas of the City Water
System. (Staff recommends adoption of resolution.)
g. Public Hearing to consider the proposed expenditure plan for the final installment from the
2008-09 Supplemental Law Enforcement Services Funding (S.L.E.S.F.) grant. (Staff
recommends approval of proposed expenditures and appropriation.)
1. Appropriate $39,498.09 State Grant revenues to the Police Operating Budget within
the S.L. E.S.F. fund.
13. REPORTS
a. Department Budget Presentations:
1. Development Services
2. Water Resources
3. Rabobank Arena and Convention Center
14. HEARINGS
a. Public Hearing for the FY 2009-10 Operating, Bakersfield Redevelopment Agency and
Capital Improvement Program Budgets.
Staff recommends Council hear public testimony.
4 City Council Meeting of 06/10/2009
15. NEW BUSINESS
(ward 2,4,5) a. Accept low bid and award contract to the responsible low bidder (apparent low bidder
currently Security Paving Co. - $76,572,445.07) for base bid and additive alternates A, B, C,
D and E to construct the Westside Parkway Phase 2 Project. (TRIP)
Staff recommends acceptance of bid and approval of contract.
16. COUNCIL AND MAYOR STATEMENTS
17. ADJOURNMENT
Respectfully submitted,
Alan Tandy
City Manager
06/03/09 1:20pm
5 City Council Meeting of 06/10/2009
AGENDA HIGHLIGHTS
June 10, 2009 COUNCIL MEETING
REGULAR MEETING - 5:15 D.M.
APPOINTMENTS
There will be eight (8) appointments for Alternate Committee Members to the Keep Bakersfield Beautiful
Committee (KBBC). The Mayor and each Councilmember will appoint one (1) alternate member to
KBBC. The Mayor will make his nomination first and will then call on each Councilmember for their
nomination; this will be followed by a single vote to approve all eight nominations.
CONSENT CALENDAR
Ordinances:
Item Sc. Ordinances Relating to the Use of City Parks. The Recreation and Parks Department is
requesting several modifications to ordinances establishing the requirements for activity use permits and
the park reservation period. These modifications are in response to ongoing complaints regarding
unauthorized sports activities, made by residents living adjacent to neighborhood parks. These
modifications deal with exceptions to prohibited acts in City parks; requirements for sports teams to apply
for a use permit prior to initiating practices In City parks; and the length of time special event permit
applications must be filed with the Director of Recreation & Parks.
Resolutions:
Item Sd. Resolution Authorizing the Filing of an Application with the Kern Council of Governments for
Allocation of Transportation Develooment Act (TDA) Funds for Fiscal Year 2000-10 to be Utilized for the
Maintenance of the Bakersfield Amtrak Station in the amount of $216.643. TDA funds are administered
by the Kern Council of Governments to address transit problems. The City of Bakersfield Is eligible for
TDA funds to offset the maintenance costs associated with the City's ownership of the Amtrak Station.
The City is requesting $216,643 for FY 2009-10.
Item Of. Emergency Replacement of Chiller Compressor at City Hall South. On May 18, 2009, the
compressor component of the chiller at City Hall South experienced a catastrophic failure. Replacement
of the chiller is needed for the proper operation of the heating, ventilation and air conditioning system
and for the comfort of staff and customers of City Hall South. The Public Works Director declared this
problem an emergency and the work to be performed an urgent necessity. Informal bids were solicited
for the necessary work from two (2) qualified contractors; this resulted in an Agreement with Trane
Building Services for $53,685. Staff is recommending the transfer of $60,000 from a previously budgeted
but lower priority project, to cover the Initial and any unforeseen costs associated with this work.
Aureements
Item So. Contract Change Order to an Agreement with Granite Construction Co. for Street
Improvements Along White Lane - Dovewood Street to Wible Road Proiect in the amount of $202.725:
revised total not to exceed $1.682.595. This project provides for the installation of parking pockets and
the reconstruction of White Lane from Dovewood Street to Wible Road. This change order includes the
cost of increasing the pavement thickness from 10 inches to 12 inches, which will provide a longer life for
this heavily traveled section of roadway. This is the first change order for this project and sufficient funds
are available for It.
Item 8q. Allen Road Improvements Between Mina Avenue and Stockdale Hiahwav. This item includes
several contract change orders totaling $130,401 to an Agreement with Granite Construction for a
revised not to exceed amount of $8,486,332.50 for the Allen Road Bridge project. These change orders
cover the cost of several unforeseen items related to the construction of a new roadway on the Allen
Road alignment across the Kern River between Stockdale Highway and Ming Avenue. This item also
includes an appropriation of $45,000 in Transportation Development Funds to the Public Works
Department's Capital Improvement Budget for these costs.
owl
hem 8u. Street Improvements Along S=kdale Highway - Stockdale Country Club Entrance to Ashe
Road. and Village Lane to Wetherly Drive. This project will reconstruct and landscape the median
islands and allow the striping of an additional travel lane in each direction along the above referenced
section of Stockdale Highway. The Additive Alternates reconstruct sections of the pavement between
California Avenue and Wetheriy Drive, and west of Ashe Road. A total of four (4) bids were received
with Griffith Construction Company being the lowest. This Item will award the contract for the Base Bid
and Additive Alternates 1-4 to Griffith in the amount of $3,897,094.71; and make the necessary
appropriation of funds to provide for the funding of this project.
Miscellaneous
Item 8w. Appropriate $291.400 from State of California Office of Emergency Services and USDA Forest
Service to the General Fund Fire Department Operating Budget for Reimbursement of Personnel.
guipment and Spites from Mutual Aid Assignments. The Bakersfield Fire Department was involved in
numerous Strike Teams (mutual aid assignments) during the 2008-09 fire season. This appropriation will
provide reimbursement for overtime, equipment and supply costs incurred from these mutual aid
assignments.
CLOSED SESSION
There will be a conference with the labor negotiator.
REPORTS
Item 13s. Department Budget Presentations. The Development Services and Water Resources
Departments along with the Rabobank Area and Convention Center will provide a detailed overview of
their FY 2009-10 proposed budgets. Staff will also discuss new threats to City revenues that have been
raised recently by both the Governor and the Legislative Analyst's Office.
HEARINGS
Item 14s. Public Hearing for the FY 2 OQ 9-10 Operating, Bakersfield Redevelopment Agency and
Capital Improvement Program Budges A public hearing is required to receive public comment prior to
adoption of the budget. The FY 2009-10 Budget is proposed at $443,813,712, which includes a
$350,214,081 Operating Budget, $17,978,524 Bakersfield Redevelopment Agency Budget and a
$75,621,107 Capital Improvement Budget (including Redevelopment Agency capital improvements).
Final adoption of the budget is scheduled for June 24, 2009.
Agenda Highlights - June 10, 2009 Council Meeting
Page 2
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NEW BUSINESS
Item 15a. Accent Low Bid and Award Contract to Security Paving Company for Base Bid and Additive
Alternates A - E to Construct the Westside Parkway Phase 2 Protect (TRIP) in the amount of
$76.572.445.07. This contract is for the construction of the Westside Parkway (WSP) Phase 2 project,
an east-west freeway ultimately extending from Truxtun Avenue to Stockdale Highway/Heath Road.
Checks are still being done to ensure compliance with new Disadvantaged Business Enterprise program
requirements, so an update on the confirmation of the low bidder will be made at the City Council
Meeting. In light of the current positive bidding climate, TRIP staff advanced the design of additional
segments of the WSP project to maximize the use of all available STIP funding. By utilizing this
approach, in combination with the low bid, the TRIP team is now able to advance construction of a 6-lane
freeway from Mohawk Street to Allen Road with full interchanges at Mohawk Street, Coffee Road and
Calloway Drive. The TRIP team should be commended for their foresight in taking the necessary actions
early on in the process which have resulted in the funding of a significantly larger portion of the WSP
project than was originally thought to be possible with the exiting STIP allocation. The City received 5
bids for this project with Security Paving being the lowest.
Approved:
Alan Tandy, City Manager
cc: Department Heads
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - June 10, 2009 Council Meeting
Page 3
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Presentations
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Mayor Harvey L. Hall DEPARTMENT HEAD_L 5r
DATE: May 28, 2009 CITY ATTORNEY
CITY MANAGER ~S
SUBJECT: Presentation by Mayor Hall of a Proclamation honoring the Graffiti Volunteer Partner of the
Month Program to Postmaster James Brouillard.
RECOMMENDATION:
BACKGROUND:
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Appointments
ITEM: rl, a.
TO: Honorable Mayor and City Council APPROVED
FROM: Pamela A. McCarthy, City erk DEPARTMENT HEAf[>~vz
DATE: June 1, 2009 CITY ATTORNEY ~G
CITY MANAGER eJ
SUBJECT: Appointments of eight (8) Alternate Committee Members to the Keep Bakersfield Beautiful
Committee.
RECOMMENDATION:
Staff recommends Council determination.
BACKGROUND:
On April 29, 2009, Mayor Hall made a referral to the Legislative and Litigation Committee requesting the
Committee consider the appointment of alternate committee members to the Keep Bakersfield Beautiful
Committee. On July 30, 2009, the City Council adopted Ordinance 4520 which allows each
Councilmember and the Mayor to appoint one alternate member to the KBBC. Each alternate is allowed
to vote in the place of their corresponding appointed regular committee members when absent. The
members' terms run concurrent with the nominating Councilmember's and Mayor's terms. The news
releases for this recruitment were posted on September 25, 2008, October 14, 2008 and March 25, 2009.
Nominations are approved by a majority vote of the entire council. Members must be city residents
throughout their term. It is not necessary for a Councilmember to nominate a resident from his or her
ward. Applications for appointment have been received from the following nine (9) citizens:
• Jonathan Walter Webster, lives in Ward 1, President of National Brotherhood Association, served
as a field representative for Supervisor Rubio
• Margaret Ann Maier, lives in Ward 3, has been very active in KBB Recycling Subcommittee
activities, runs her own electronic waste recycling company
• Elizabeth K. Rodacker, lives in Ward 3, is an Assistant Professor at BC, and is seeking greater
involvement in her community
• Will Nathan Chandler, lives in Ward 4, works at Ebony Center, Ward 1, attends school at CSUB
• Tony Martinez, lives in Ward 4, works as a Community Relations Specialist for BPD, specializes in
Graffiti Abatement and Education
• Dorothy M. Vokolek, lives in Ward 4, is retired, and has recently moved back to Bakersfield
• Patrick Frase, lives in Ward 5, and has served as the KBB Chairperson
• Christopher Clark, lives in Ward 6, works on TRIP Program for Parsons, volunteers for Mayor's
Highway Clean Up among other volunteer activities
• Carrie Sandles, lives in Ward 7, has been involved in the KBB Anti-Graffiti Subcommittee
June 2, 2009, 9:15AM
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ADMINISTRATIVE REPORT
Keep Bakersfield Beautiful Committee was formed on June 28, 2000. This Committee has the
responsibility of decision making for the beautification program. The duties of the KBBC are to
recommend policies and specific programs to the City Council which promote the mission statement of the
KBBC as reflected in its bylaws on file with the City Clerk. In addition, the KBBC actively participates in
the implementation of various programs and projects to achieve the KBBC mission statement.
June 2, 2009, 9:15AM
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ADMINISTRATIVE REPORT
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MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Pamela McCarthy, City Clef DEPARTMENT HE ,.e.
DATE: May 29, 2009 CITY ATTORNEY
CITY MANAGER S
SUBJECT: Approval of minutes of the May 11, 2009 Budget Meeting and May 20, 2009 Regular
Council Meeting.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: S . b,
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD NS
DATE: May 29, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Approval of department payments from May 8, 2009 to May 28, 2009
in the amount of $26,114,510.39 and Self Insurance payments from May 8, 2009
to May 28, 2009 in the amount of $444,896.59.
RECOMMENDATION:
Staff recommends approval of payments totaling $26,559,406.98.
BACKGROUND:
RAR
May 29, 2009, 8:31AM
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: C
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD V6--
DATE: May 21, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: 1. First Reading of Ordinance Amending Section 12.56.050 Relating to Prohibited Acts in
Parks.
2. First Reading of Ordinance Amending Section 12.56.56.070 Relating to Activities
Requiring a Use Permit.
3. First Reading of Ordinance Amending Section 12.56.090 Relating to Special Events
Permit.
RECOMMENDATION:
Staff recommends first reading of the proposed ordinance.
BACKGROUND:
In response to citizen complaints, Recreation and Parks request modifications to ordinances
establishing the requirements for activity use permits and the park reservation period. Residents living
adjacent to neighborhood parks have complained of unauthorized sports activities in the parks. These
activities have led to blocked driveways, excess trash, public urination, and foul language.
Organized teams have played their games in neighborhood parks without going through the permit
process. Staff wants to prohibit teams for circumventing the permit process and therefore recommends
amendments to the following ordinances:
1. BMC 12.56.050 Subsection M. The amendment includes 12.56.080, 12.56.090, and
12.56.170. This amendment references the exceptions to prohibited acts in city parks under
one provision so as to underline to law enforcement and the community the necessity of
applying for a permit before engaging in otherwise prohibited activities.
2. BMC 12.56.070 Subsection F. This new subsection requires sports teams to apply for a use
permit before initiating practices in city parks.
3. BMC 12.56.090 Subsection B. This subsection extends the period of time special event
permit applications must be filed with the director of Recreations and Parks up to one year.
VG:BW:Isc
May 28, 2009, 9:46AM
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ADMINISTRATIVE REPORT
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MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: Fj ' d
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: May 22, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution authorizing the filing of an application with the Kern Council of Governments for
allocation of Transportation Development Act funds for Fiscal Year 2009-10 ($216,643) to
be utilized for the maintenance of the Bakersfield Amtrak Station during said fiscal year
(Ward 2).
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: Transportation Development Act (TDA) Funds are administered by the Kern Council of
Governments (Kern COG). TDA Article 4 Public Transportation funds have been used by Kern COG to
address transit problems. Golden Empire Transit and other transit service-oriented organizations have
been receiving these local transit funds to provide for the transportation needs within the City of
Bakersfield. The City of Bakersfield is also eligible for TDA Article 4 Public Transportation funds to offset
maintenance costs for the Bakersfield Amtrak Station.
As the owner of the Amtrak Station, the City is responsible for certain maintenance activities of the site.
These Article 4 Transportation Development Act funds can be used to pay for those maintenance
activities. This Resolution authorizes staff to submit an application for those funds. The amount
requested for Fiscal Year 2009/10 totals $216,643.
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GAGROUPDATIADMINRPT\2009\06-10\Amtrak TDA Funds.doc
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ADMINISTRATIVE REPORT
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MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: e
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD
DATE: June 1, 2009 CITY ATTORNEY
CITY MANAGER &
SUBJECT: A Resolution of the City Council of the City of Bakersfield Expanding Areas of Preferential
Resident Permit Parking in Northeast Bakersfield.
RECOMMENDATION:
Staff recommends adoption of the resolution.
BACKGROUND:
On December 15, 1999, the City Council for the City of Bakersfield passed Resolution No. 179-99,
establishing preferential resident permit parking in the areas of 1300 to 1419 Princeton Avenue and 1411
to 1421 Panorama Drive based upon certain findings. Radcliffe Avenue was an affected area, but was not
included as one of the areas designated as preferential resident permit parking due to minimal complaints
by residents.
In 2009, Councilmember Weir and the Police Department met with residents in the affected area of
Radcliffe Avenue and found that many residents experienced a lack of adequate on-street parking. All of
the persons present at the meeting supported a resolution designating the areas of 1316 to 1413 Radcliffe
Avenue as preferential resident permit parking. In addition, the Police Department conducted a survey of
residents who currently live in the affected area of Radcliffe, and with the exception of one resident, all
were in favor of the resolution. All citizens in the survey have been notified of the City Council's
consideration of this item, as well as the extent of restricted parking being proposed.
On May 19, 2009 the Legislative and Litigation Committee unanimously recommended that
preferential parking be permitted from 1316 to 1413 Radcliffe Avenue. Therefore, the attached proposed
resolution expands and replaces Resolution No. 179-99 to specifically include 1316 to 1413 Radcliffe
Avenue.
CIMASC
June 1, 2009, 11:30AM
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ADMINISTRATIVE REPORT
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MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: , -f,
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD '
DATE: June 2, 2009 CITY ATTORNEY
CITY MANAGER ~W
SUBJECT: Emergency replacement of chiller compressor at City Hall South (Ward 2):
1. Resolution dispensing with formal bidding procedures due to emergency
replacement of chiller compressor at the City Hall South building, 1501 Truxtun
Avenue, not to exceed $60,000.
2. Agreement with Trane Building Services ($53,685) for replacement of compressor at
City Hall South.
3. Transfer $60,000 from a budgeted Public Works Department's Capital Improvement
Project (HVAC - Building A and Convention Center) to the Chiller Replacement
Project within the Capital Outlay Fund.
RECOMMENDATION: Staff recommends adoption of resolution, and approval of agreement and
transfer.
BACKGROUND: The compressor component of the chiller at the City Hall South building, 1501 Truxtun
Avenue, experienced a catastrophic failure on Monday, May 18, 2009. A replacement of the chiller is
needed for the proper operation of the heating, ventilation and air conditioning (HVAC) system and for the
comfort of staff and customers of City Hall South.
The nature of the replacement work and subsequent testing requires unique specialized equipment and
tools that City staff does not have. Subsequently, informal bids were solicited for the replacement of the
compressor and related HVAC work from two qualified contractors after bidders completed a thorough site
inspection of the chiller system. The compressor component itself is by far the largest component cost of
the price of the replacement work with a substantial lead time for manufacturing and delivery.
The Public Works Director declared this problem an emergency and the work to be performed was of
urgent necessity. Funds are available in a lower priority HVAC project that will be deferred.
Although the agreement's compensation is $53,685, staff recommends the appropriation of $60,000 to
cover unforeseen costs that may arise during the course of this project.
6/2/200910:00:53 AM - GenSvcs (SPatteson)
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council A PROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 1, 2009 CITY ATTORNEY
CITY MANAGER /PS
SUBJECT: A Resolution providing for the collection of residential refuse fees by the Kern County
Auditor-Controller's Office. (All Wards)
RECOMMENDATION: Staff recommends adopting the Resolution.
BACKGROUND: This year the Solid Waste Division will not be increasing the residential refuse fees,
which were adopted last Fiscal Year 2008-2009 by the City Council on June 11, 2008 pursuant to
Proposition 218. However, in order for Kern County to add the residential accounts to the tax roll for the
Fiscal Year 2009-2010, a new resolution from the City to provide for the collection of residential refuse
fees by the Kern County Auditor-Controller's Office is necessary.
June 1, 2009, 12:10PM
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
J/,"A__
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEADATE: May 19, 2009 CITY ATTORNEY
CITY MANAGERS
SUBJECT: A Resolution providing for the collection of delinquent refuse charges by the
Kern County Auditor-Controller's Office. (All Wards)
RECOMMENDATION: Staff recommends adoption of Resolutions.
BACKGROUND: Through resolution, the City Council transfers the collection of annual residential
refuse service fees to the Kern County Tax Collector each year. New homes added throughout each year
are added to the County collection list only at the beginning of a new tax year each July. A prorated
refuse fee is being collected in advance before the start of service. Some refuse fees are not able to be
collected in advance and are required to be billed. Unfortunately, some of these bills remain unpaid and
delinquent. Therefore, it becomes necessary to collect these delinquent bills through a special
assessment fund on the County's property tax bill. Out of approximately $125,000 billed for prorated
services for new homes starting throughout the year, approximately $15,000 remains delinquent and will
be collected through this resolution.
May 19,20M, 12:08PM
C:ID000IE-ltdoersMLOCAL3-11Temp\XPgrpw)se\Admin Rpt Residentlal KC Deiingent Reuse Charge fund(09-10).doc
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ADMINISTRATIVE REPORT
F
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: , j
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 2, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Adding Delinquent Sewer Charges to County Tax Bill:
1. Resolution providing for the collection of delinquent sewer charges by the
Kern County Tax Collector.
2. Resolution authorizing the Kern County Tax Collector to establish two special
assessment funds to track collection of Plant No. 2 and Plant No. 3 delinquent
sewer charges.
RECOMMENDATION: Staff recommends adoption of Resolutions.
BACKGROUND: Each year the City Council transfers the function of collecting the charges for sewer
service to the Kern County Tax Collector by resolution. Currently, the charges placed on the property tax
roll only cover services in existence at the time the tax roll is prepared.
Charges for sewer service that start after the tax roll is prepared have been billed on a prorated basis
through the City's accounts receivable billing system by the Finance Department. When an account is 90
days past due, a demand letter is issued to the property owner who established the account. If the
demand letter is returned without a forwarding address or if the property is under foreclosure, the amount
billed has historically been written off as uncollectible. Resolution #1 will provide an avenue for collection
of delinquent sewer charges by the Kern County Tax Collector.
Resolution #2 authorizes the Kern County Tax Collector to establish two special assessment funds for
Wastewater Treatment Plants 2 and 3. By transferring the collection to the Kern County Tax Collector,
the City would be able to collect those delinquent sewer charges that would, otherwise, need to be written
off. In addition, staff would no longer have to monitor/investigate these delinquent accounts.
WWTP:ac - 6/2/2009 8:43:20 AM
G:\GROUPDATWDMINRPT\2009\06-10\Wastewater Deliquent Accts-AdmRpt-Rev-0601 09.doc
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OFyeoro, , J
ADMINISTRATIVE REPORT
c `*w
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: `j.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 10, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution of Intention No. 1634 to order the vacation of a portion of 14th Street, 13th Street,
R Street and alley west of R Street. (Ward 2)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND:
The City of Bakersfield is proposing to vacate a portion of 14th Street, 13th Street, R Street and alley west
of R Street to accommodate the Creekview Villas, South Mill Creek Apartments and Mill Creek Courtyard
projects.
The City Fire, Police, Public Works, Development Services, and Economic Development Departments
have been notified of the request and no objections have been received as of the date of this report
Public Works notes that there are no City storm drain facilities in the vacating area.
The utility companies serving the area have been notified by mail. A letter from Kern Delta Water District
was received with concerns to access the east bank of the Kern Island Canal. The Mill Creek Linear
Walk/Bike Path is installed on both sides of the canal from the railroad tracks to California Avenue. The
width of this path has been designed to allow for canal maintenance service vehicles. The City has a long
term lease with renewable terms with Kern Delta Water District that requires the City to perform all of the
maintenance activities for the canal during the lease period. The City also has an easement on 200 feet
across the entire parking lot of the proposed South Mill Creek Apartments north of 14th Street. The parking
lot runs along the tracks from the canal to S Street. The City's Economic and Community Development
Department is preparing a letter to Kern Delta Water District addressing their concerns.
Easements for public utilities, including City sewer, and public access will be provided over those areas of
the vacated streets as shown on Exhibits A and B and as needed.
Preliminary notices were also mailed to all adjacent property owners within a 300 foot radius of the
proposed vacating area. Public Works has received no objections from these owners as of the date of this
report.
SAStreet Vacations\South Mill Creek 14th-R St\Admin. Report - Consent Calendar.doc
ADMINISTRATIVE REPORT
The proposed vacation was approved by the Planning Department on March 24, 2009 per local ordinance
and was found to be consistent with the Metropolitan Bakersfield 2010 General Plan pursuant to
Government Code 65402.
It was determined that this action is exempt from the requirements of the California Environmental Quality
Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule), because there is no possibility
that the action may have a significant effect on the environment.
This Resolution sets the Public Hearing date for the regular Council meeting of July 15, 2009, on the
proposed vacation.
SAStreet Vacations\South Mill Creek 14th-R StWdmin. Report - Consent Calendar.doc
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ADMINISTRATIVE REPORT
u
0
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: . K,
TO: Honorable Mayor and City Council APPROVED
FROM: Florn Core, Water Resources Manager DEPARTMENT HEAD
DATE: May 12, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: License Agreement with Buena Vista Water Storage District for constructing, operating and
maintaining an acoustic metering station at the end of the River Canal approximately % mile
west of Enos Lane and % mile north of Panama Lane. (Ward No. 4)
RECOMMENDATION: Staff recommends approval of License Agreement.
BACKGROUND:
This license agreement will allow Buena Vista Water Storage District to construct and operate an acoustic
metering station at the end of the City's River Canal on the southern edge of the 2800 Acre Recharge
Facility. Buena Vista Water Storage District accounts for and regulates water deliveries downstream of
City facilities. This metering station will aid Buena Vista Water Storage District in accurately accounting
for water deliveries downstream and into their conveyance system.
All data and information will be accessible by the City of Bakersfield. The term of the agreement is twenty
years from the effective date of this agreement.
May 12, 2009
SA2009 ADMIN REPORTS\admin 05012009 LicAgrmtBVWSD.doc
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: May 27, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Landscape Maintenance Agreement with Bakersfield Memorial Hospital for Median Islands
on 34h Street between San Dimas Street and the Kern Island Canal (no costs to be
incurred by City) (Ward 2).
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: In July 2006, Design Engineering staff prepared plans for landscaped median islands
on 34`h Street from Q Street to Union Avenue as part of the Old Town Kern - Pioneer Redevelopment
Project. City staff met with representatives of Memorial Hospital to discuss potential themes for the
landscaping in addition to addressing concerns of the Hospital's staff.
As part of the project entitled "Streetscape Improvements 34th Street from Q Street to Union Avenue",
which was completed in December 2008, the City agreed to construct median island curbs on specific
medians adjacent to the Hospital. Memorial Hospital staff agreed to develop and maintain said median
islands.
This agreement sets forth the terms and conditions for Memorial Hospital to provide for the maintenance
and improvement work that is to be performed by an independent contractor.
WGM
T7K121
May 27, 2009, 9:54AM
G:\GROUPDATWDMINRPT\2009\06-10\Memorial Hospital Median Islands.doc
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: . rrti.
TO: Honorable Mayor and City Council APPROVED
_7
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD
DATE: May 27, 2009 CITY ATTORNEY p~
CITY MANAGER
SUBJECT: Reimbursement Agreement with SMG, Inc. (not to exceed $50,000) for the reimbursement
of costs associated with renting the Rabobank Arena for the Christian Congregation of
Jehovah's Witnesses conventions.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
On August 29, 2007, the City and the Greater Bakersfield Convention and Visitors Bureau (CVB) entered
into Agreement No. 07-314 regarding the management of the CVB and the marketing of Bakersfield as a
destination center for conventions, sporting and other events including individual/group travel and tourism.
Over the past several years, the CVB has provided incentives to various non-profit organizations to hold
their events in Bakersfield in order to ultimately generate more sales tax and Transient Occupancy Tax
(TOT) and to market the benefits and advantages of the City as a destination center for holding
conventions. Over the past 14 years, the CVB has contributed to the cost of renting Rabobank Arena and
Convention Center on behalf of the Christian Congregation of Jehovah's Witnesses (JWC). The JWC puts
on five weekend events during the summer and the CVB has contributed $10,000 rental reimbursement to
each of the five events.
The JWC desires to continue to hold its convention in Bakersfield and the City is requesting to continue
the contribution of the costs associated with the rental of Rabobank Arena. Upon receipt of an invoice, the
City, on behalf of the JWC, shall pay SMG $10,000 for rental reimbursement for each of five non-
consecutive weekend events beginning May 28 and ending July 25, 2010.
S:\Admins\City Council\City Council Admins 2009-CVBUW-SMG 2010 Reimbursement Admin Report.doc
5/27/2009 2:31 PM
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: , n
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson Smith, Finance Director DEPARTMENT HEAD ~j
DATE: May 21, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 2 to Agreement No. PW07-069(1) with Wholesale Fuels, Incorporated
extending the term for one (1) year and adding $20,000 (for a total not to exceed amount of
$60,000) to the Annual Contract for propane. (City Wide)
RECOMMENDATION: Staff recommends approval of amendment to the Agreement.
BACKGROUND: On June 5, 2007, the City entered into an agreement for the Annual Contract for
propane for a one (1) year period at $40,000; renewable annually thereafter for four (4) consecutive one-
year periods. On September 5, 2008, Amendment No. 1 was processed extending term for one (1) year
to expire in June 2009. If approved, Amendment No. 2 will add $20,000 for a revised not to exceed
amount of $60,000 and will extend term one year to expire in June 2010. This amendment converts the
original departmental agreement to a City agreement in accordance with our municipal code guidelines.
Extending the Agreement allows the City to continue working with a good provider and saves staff time
and efforts required if this item were to be re-bid.
Purchasing Division
S:\PURCH\ADMIMAmendmentsWmendment M2 to Agreement PW07-069(1), Wholesale Fuels, June 10, 2009.doc
May 28, 2009, 3:39PM
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: $ . O.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: May 26, 2009 CITY ATTORNEY
CITY MANAGER- 45
SUBJECT: Contract Change Order No. 1 to Agreement No. 09-041 with Granite Construction
Company ($202,725.00, for a revised not to exceed amount of $1,682,595.00) for the
project known as Street Improvements Along White Lane - Dovewood Street to
Wible Road (Ward 6).
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: This project provides for the installation of parking pockets and the reconstruction of
White Lane from Dovewood Street to Wible Road.
The designed thickness of the new asphalt concrete to be placed on White Lane is 10 inches. This
thickness was calculated to be the minimum amount necessary in order to provide for the traffic loads on
White Lane. Our standard asphalt concrete thickness for reconstruction on arterial roadways is 12 inches
Paving at this thickness will exceed the calculated minimums and will provide for a longer life on this
heavily traveled roadway. The cost of increasing the pavement thickness from 10 inches to 12 inches is
$202,725. Sufficient funds are available for this contract change order.
This is the first change order to be submitted for this project. This change order will increase the project
total by $202,725 (which results in a 13.7% increase of the original contract amount) as illustrated below:
• Original Contract Amount = $1,479,870.00
• Amended Contract Agreement after Change Orders = $1,682,595.00
Net Increase to date = $ 202,725.00
RM (Construction)
May 26, 2009, 4:49PM
G:\GROUPDAT\ADMINRPT\2009\08-10\CCO 1 White Ln - Dovemod to Wible.doc
014
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ADMINISTRATIVE REPORT
IF
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: ,
TO: Honorable Mayor and City Council APPROVED
i
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD'.
DATE: May 27, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Contract Change Order No. 1 to Agreement No. 09-022 with MGE Underground Inc.
($28,725.00, for a revised not to exceed amount of $755,787.00) for the project
known as Install Traffic Signal Interconnect - Part 6 (Wards 1, 2, 4, 5).
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: This project provides for the installation fiber optic traffic signal interconnect conduit and
cable at various locations to facilitate traffic signal coordination and synchronization.
During the installation of conduit on Brundage Lane, it was discovered that the pull boxes being installed
as part of this system will be in an unpaved shoulder area and will be subject to vehicular traffic using this
area for parking purposes. As such, these pull boxes in this area need to be upgraded to a "traffic rated"
pull box. The contractor has agreed to provide this upgrade for the lump sum price of $1,575.
Two of the existing traffic signal controllers located within the project area are outdated and will not
accommodate the addition of the new fiber optic interconnect system. The contractor has agreed to furnish
the City with two new 332 controller cabinets and controllers with accessories for a lump sum price of
$27,150.
This is the first change order to be submitted for this project. This change order will increase the project
total by $28,725.00 (which results in a 4.0% increase of the original contract amount) as illustrated below:
• Original Contract Amount = $727,062.00
• Amended Contract Agreement after Change Orders = $755,787.00
Net Increase to date = $ 28,725.00
RM (Construction)
May 28, 2009, 8:48AM
G:\GR0UPDAT\ADMINRPT\2009\06-10\CCO 1 Interconnect Part 6.doc
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: Q.
TO: Honorable Mayor and City Council PROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD _
DATE: May 26, 2009 CITY ATTORNEY
CITY MANAGER AS
SUBJECT: Allen Road Improvements between Ming Avenue and Stockdale Highway (Ward 4):
1. Contract Change Order Nos. 15 through 19 to Agreement No. 08-062 with
Granite Construction ($130,401.00; for a revised not to exceed amount of
$8,486,332.50) for the Allen Road Bridge project.
2. Appropriate $45,000 Transportation Development Fund balance to the Public
Works Department's Capital Improvement Budget for project.
RECOMMENDATION: Staff recommends approval of amendment and appropriation.
BACKGROUND: This project provides for the construction of new roadway on the Allen Road alignment
across the Kern River between Stockdale Highway and Ming Avenue.
Contact Change Order No. 15 provides for modifications to a 16" water line and the bike path. Due to a
previously undetected PG&E gas line, the 16" water line being installed on this project will need to be
modified to provide proper clearances. Other modifications needed because of the water line will be a
change from a guard rail to a crash barrier system and lowering of the bike path under the bridge structure
in order to provide the required eight feet of clearance. The contractor has agreed to perform this work for
the lump sum price of $36,813.00.
Contract Change Order No. 16 provided for costs associated with a temporary suspension of work due to
environmental issues. A temporary suspension of work was issued by the City of Bakersfield to mitigate
environmental permits' clearance issues. After a sixty two (62) working day suspension, work resumed
when clearances were obtained from the permit agencies for the Allen Rd Bridge project. This change
order addresses the costs associated with this suspension which total $143,679.00.
Contact Change Order No. 17 provides for a modification in the price of 4,122 lineal feet of median curb
with was poured two inches too low. The median curb will function as designed as it now exists; however,
some minor impact may occur if more than one asphalt concrete overlay is done in the future. The
contractor has agreed to credit the City in the amount of ($32,979.00) for this error.
Contract Change Order No. 18 provides for additional irrigation work that was necessary to provide for the
plant materials being installed on this projects, for curb and asphalt work needed due to needed relocation
May 28, 2009, 8:12AM
G:\GR0UPDATWDMINRPT\2009\06-10=0s 15 - 19 Allen Road Bridge and Improvements.doc
ADMINISTRATIVE REPORT
of PG&E facilities, and for removal and replacement of curb and gutter due to needed changes in the
roadway design. The contractor has agreed to accept a lump sum of $17,574.00 for performing this work.
Contract Change Order No. 19 provides for compensation adjustment due to Asphalt Price Index
fluctuations. The price index for paving asphalt has fluctuated more than ten (10) percent during the life of
this project. Adjustments to contract Item 26A, "Comp. Adjustment for AC Index", must be made in
accordance with Section 7-1.130A of the Allen Road Bridge project Specifications. These required
adjustments will result in a credit to the City in the amount of ($34,686.00).
The net cost increase of Change Orders 15 through 19 is $130,401.00. The change orders to date on this
project reflect a total cost increase of $390,716.50 (which is an increase of 4.8% of the original contract
amount) as illustrated below:
• Original Contract Amount = $8,095,616.00
• Amended Contract Agreement after Change Orders = $8,486,332.50
Net Increase to date = $ 390,716.50
An additional appropriation of $45,000 is needed to fully fund this Contract Change Order.
May 28, 2009, 8:12AM
G:\GR0UPDAT\ADMINRPT\2009\06-10=0s 15 - 19 Allen Road Bridge and Improvements.doc
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t°wer P
I 0
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
j.
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: May 28, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Traffic Signal and Lighting System Modification at Columbus Street and Mount Vernon
Avenue (Ward 3):
1. Accept bid and award contract to A-C Electric Company ($119,795.00) for project.
2. Transfer $23,000 from a budgeted Public Works Department Capital Improvement
Project (Signal Modification at White Lane and Akers Road) within the Gas Tax
Fund to this project.
RECOMMENDATION: Staff recommends acceptance of low bid, award of contract, and approval of
transfer.
BACKGROUND: This project consists of modification of existing traffic signal and lighting system, and
modification of existing median curbs. This project is funded entirely with Gas Tax funds. The Engineers
Estimate for this construction contract was $111,000.
On May 27, 2009, a total of three bids were received; all of those bids are acceptable. Those acceptable
bids are as follows:
A-C Electric Company
315 30th Street
Bakersfield, Ca 93301 (City) in the amount of $119,795.00
Steiny and Company, Inc.
12907 East Garvey Avenue, PO Box 8100
Baldwin Park, Ca 91706 in the amount of $142,174.00
Loop Electric, Inc
7040 Downing Avenue
Bakersfield, Ca 93308 (County) in the amount of $146,305.00
Additional funds are needed to fully fund this agreement. There are sufficient savings in the project
entitled "Signal Modification at White Lane and Akers Road" to cover the additional costs needed to fund
this contract.
PW/Design Engineering/kdb
May 28, 2009, 9:52AM
G:\GROUPDATWDMINRPT\2009\06-10Wdmin Rpt_Trafc Signal Mod at Columba and Mt Vernon-T7K130.doc
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COP014 ~l
ADMINISTRATIVE REPORT
C fur u~'
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: 5.,S,
TO: Honorable Mayor and City Council APPROVED
F
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 2, 2009 CITY ATTORNEY yli
CITY MANAGER
SUBJECT: Accept bid and award contract to Bradley & Sons, Inc. ($65,100) for the construction of
the Wastewater Treatment Plant No. 3 New Monitor Wells Installation Project (Ward 6).
RECOMMENDATION: Staff recommends acceptance of low bid and award of contract.
BACKGROUND: This project will install new monitor wells which will allow staff to collect groundwater
samples at more locations near the vicinity of Wastewater Treatment Plant No. 3. The California
Regional Water Quality Control Board (Regional Board) adopted a Monitoring and Reporting Program
No. 5-01-105 for Wastewater Treatment Plant No. 3. The Regional Board has reviewed and concurred
with the recommendations of the City's hydrogeologist consultant to install three new on-site monitoring
and incorporate the wells into the quarterly sampling program. Currently there are nine monitoring
wells. This recommendation is common practice when a plant's capacity is expanded.
This project is funded entirely with Sewer Enterprise funds. The Engineer's Estimate for this
construction contract was $64,700. There are sufficient funds budgeted to award this contract.
On April 23, 2009, a total of three bids were received; two of those bids are acceptable. The third bid
received was not made on a proposal form furnished by the Purchasing Officer, and it did not satisfy any
of the Proposal Requirement and Conditions listed in the special provision. Therefore, the third bid was
rejected. Those acceptable bids are as follows:
Bradley & Sons, Inc.
3625 S. Highland Ave
Del Rey CA 93616 in the amount of $65,100.00
Bakersfield Well & Pump
7212 Fruitvale Ave
Bakersfield CA 93308 (City) in the amount of $128,947.00
pw/wastewater/zm-E9K103
June 2, 2009, 4:08PM
G:\GROUPDATWDMINRPT\2009\06-10\WWTP#3 New Monitor Wells Installation E9K103 Contract Award.doc
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: May 22, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and award contract to Pestmaster Services, Incorporated in the amount of
$99,695.00 for the Annual Contract for Chemical Application for the Water Resources and
Recreation and Parks Departments. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid and award of contract and authorization for
staff to renew the agreement annually for four (4) consecutive one year periods upon mutually agreeable
terms.
BACKGROUND: Invitations to Bid were sent to fifty six (56) suppliers for the Annual Contract for
Chemical Application. Three (3) bids were received in response to solicitation and are as follows. The
contract is renewable annually for four consecutive one-year periods at the City's option and upon
mutually agreeable terms.
BIDDER AMOUNT
Pestmaster Services, Inc. $ 99,695.00
Bakersfield, CA
Abate-A-Weed, Inc. $102,195.00
Bakersfield, CA
DeAngelo Brothers, Inc. $282,478.00
Ontario, CA
Staff finds the low bid submitted by Pestmaster Services, Inc., to be acceptable.
Purchasing Division
S:\PURCHWpMIMAC for Chemical Application, 08-09-59, Pestmaster Services, Inc, June 10, 2009.doc
May 28, 2009, 3:47PM
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ADMINISTRATIVE REPORT
IF
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calender
ITEM: , LL
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: May 26, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Street Improvements along Stockdale Highway: Stockdale Country Club entrance to Ashe
Road, and Village Lane to Wetherly Drive (Wards 1, 2, and 6):
1. Accept low bid for Base Bid and Additive Alternates 1, 2, 3, and 4 and award contract to
Griffith Construction Company ($3,897,094.71) for project.
2. Transfer $616,000 from a budgeted Public Works Capital Improvement Project (Street
Improvements - White Lane from Dovewood to Wible Road, Proposition 1B Funds) to
Stockdale Highway project within the Gas Tax Fund.
3. Appropriate $570,000 Transportation Development Fund Balance to the Public Works
Department's Capital Improvement Budget to this project.
4. Appropriate $106,512 Developer Share Project Cost to the Public Works Department's
Capital Improvement Budget within the Gas Tax Fund to this project.
RECOMMENDATION: Staff recommends acceptance of low bid, award of contract, approval of
transfer and appropriations.
BACKGROUND: Current street conditions within the project limits of Stockdale Highway have two travel
lanes in each direction and a deteriorating pavement. This project will reconstruct and landscape the
median islands and allow the striping of an additional travel lane in each direction. The Additive Alternates
reconstruct sections of the pavement between California Avenue and Wetherly Drive, and west of Ashe
Road.
The Engineer's Estimate for the Base Bid was $2,508,127. The Engineer's Estimate for Alternates 1, 2, 3
and 4 was $1,805,117. The total Engineer's Estimate was $4,313,244. Ten contractors were pre-approved
for the Final Bidders List which allowed these ten firms to submit bids. The Base Bid was used to
determine which contractor submitted the low bid.
On May 16, 2009, a total of four bids were received; all of those bids are acceptable. Those acceptable
bids are as follows:
Base Bid Alternates 1, 2, 3, & 4 Total
Griffith Company
1989 S. Union Ave.
Bakersfield, Ca 93307 in the amount $2,165,059.71 $1,732,035.00 $3,897,094.71
May 29, 2009, 11:16AM
G:\GROUPDAT\ADMINRPT\2009\06-10\ADMIN_stockdale Medians-T3K053.doc
PW-ENG/Jaf/Project- T3K053
ADMINISTRATIVE REPORT
Granite Construction Co.
585 W. Beach St.
Watsonville, Ca 95076 in the amount $2,370,104.05 $1,764,273.00 $4,134,377.05
C.A. Rasmussen, Inc
28548 Livingston Ave.
Valencia, Ca 91355 in the amount $2,434,452.90 $2,423,458.00 $4,857,910.90
C.S. Legacy Const, Inc.
13263 Yorba Ave.
Chino, CA 91710 in the amount $3,182,185.14 $5,425,501.00 $8,607,686.14
Additional appropriations to this project are necessary in order to fully fund the base bid and alternates 1
to 4. Background for the additional allocations to the Stockdale median project follows:
Staff recommends $616,000 of funds be transferred from one budgeted Capital Improvement Project to
the Stockdale Highway Project. At the November 19, 2008 Council meeting, $4,804,995 of Proposition 1 B
State bond money was appropriated. Of this amount, $2,500,000 was allocated to the project entitled
"Street Improvements - White Lane from Dovewood Street to Wible Road". $2,304,995 was allocated to
the Stockdale Highway Project, which is the project being awarded with this Administrative Report. We
received favorable bids for the White Lane project and anticipate savings of $616,000. Staff recommends
transferring the $616,000 of Proposition 1 B savings from the White Lane project to the Stockdale Highway
project.
Staff also recommends appropriating $570,000 of Transportation Development Fund balance to this
project. This Stockdale Highway Improvement Project is included on the Traffic Impact Fee Facilities List.
Staff has also identified $106,512 of developer share of project cost revenue that can be used to fund this
project.
May 29, 2009, 11:16AM
G:\GROUPDATWDMINRPT\2009\06-10WDMIN_Stockdale Medians-TW53.doc
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ADMINISTRATIVE REPORT
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1
MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: 0-y.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: May 26, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Authorize the Finance Director to write off accounts receivable in various funds totaling
$122,888.12 and forward non bankrupt accounts to a collection agency for additional
collection efforts.
RECOMMENDATION: Staff recommends authorizing the Finance Director to write off accounts receivable
in various funds totaling $122,888.12 and forward non bankrupt accounts to a collection agency for
additional collection efforts.
BACKGROUND: The staff has exhausted all possible means at its disposal to collect these past due
accounts. Generally, individuals cannot be located or bankruptcies are involved and further collection
efforts would result in excessive cost. Accounts not involving bankruptcy will be forwarded to a collection
agency (H.P. Sears) for further action. Historically 5-7% of City accounts forwarded to a collection agency
are eventually recovered.
Account detail is attached. The amount recommended is made up of the following account categories:
Commercial Sewer Service & Solid Waste (Refuse) $36,466.24
Residential Sewer Service & Solid Waste (Refuse) 8,361.22
Risk Management (Property Damage Claims) 47,185.62
Police (Alarm Violations & Misc. Activity) 8,802.40
Fire & Fire Safety (Environmental Services) 4,686.93
Other 17,385.71
TOTAL $122.888.12
The recommended write off amount is about.20% of total billing, or less than 1/4 of 1%. The private
sector uses 1-2% as an acceptable write off benchmark. Bankruptcy proceedings make up 26.87%
($33,017.31), Judgments make up 12.50% ($14,925.89) and Bank Repossessions make up 1.90%
($2,333.68) of the write off amount. In the bankruptcy cases, claims have been filed with the court where
applicable. Once bankruptcy is filed, the debtor is protected by the court and we are prohibited by law
from further collection efforts.
The collection process for invoiced accounts begins after an invoice is unpaid for 60 days with a computer
generated past due notice which continues every 30 days. Additionally, past due letters are sent and
phone contact is initiated at 90 days delinquent. Larger balances are given priority attention.
F BA
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MEETING DATE June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: W.
TO: Honorable Mayor and City Council PPR VED
FROM: Ron Fraze, Fire Chief DEPARTMENT HEAD
DATE: May 27, 2009 CITY ATTORNEY ei
CITY MANAGER
SUBJECT: Appropriate $291,400 from California's Office of Emergency Services and USDA Forest
Service to the General Fund Fire Department Operating Budget for reimbursement of
personnel, equipment and supplies from mutual aid assignments.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
The Bakersfield Fire Department was involved in numerous Strike Teams (mutual aid assignments) during
the 2008-09 fire season. The total amount reimbursed from the State of California and the Federal Forest
Service was $675,814. The appropriation to the Fire Department Operating Budget will be $291,400 to
reimburse for overtime, equipment, and supplies incurred from these mutual aid assignments. The excess
$384,414 include administrative fees and will be recorded as revenue in the General Fund.
The Federal fires attended were Indians, Clover, Bear Wallow, Piute, Santa Lucia and Chalk. The State
OES fires attended were Summit, Walker, Oliver, Mendocino Lighting, Madera, Wild, Butte Lightning, and
Prado Staging.
May 28, 2009, 12:11 PM
S:\SUSAMAdmin Report Word\strike team 0809 fires.dot
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MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM: ,
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD O~E
DATE: May 26, 2009 CITY ATTORNEY n~
CITY MANAGER K~J
SUBJECT: Acceptance of 2007-08 Transportation Development Act Funds Financial Statements.
RECOMMENDATION: Staff recommends referral to Budget and Finance Committee.
BACKGROUND: In compliance with the Kern Council of Governments Rules and Regulations, the
California Public Utilities Code section 99245, and the California Code of Regulations section 6664, the
attached financial statements for the Transportation Development Act Funds were prepared for the
fiscal year ending June 30, 2008.
The financial statement summarizes fiscal activity for the Bikeway and Pedestrian Fund, and the Public
Transit Fund.
The accuracy and the fairness of the presentation is the responsibility of the City. The audit firm of
Brown Armstrong Paulden McCown Starbuck Thornburgh & Keeter Accountancy Corporation has
issued an unqualified opinion.
G:\GR0UPDAT\ADMINRPT\2009\06-10\Transp Dev Act Funds Financial Stm.doc
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MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: May 29, 2009 CITY ATTORNEY Q~
CITY MANAGER /W
SUBJECT: Quitclaim of landscape easement to John Killman and Kathleen Killman at 10710 Spirit
Falls Court. (Ward 4)
RECOMMENDATION: Staff recommends approval of quitclaim.
BACKGROUND:
As a part of Tract No. 6077 Lennar Homes of California proposed a landscape strip along Alderbrook
Lane. However, it was later determined that the City Park Department would not maintain the landscaping
because was on a local street. Lennar has since conveyed the underlying fee simple interest to the
adjoining owners, Mr. and Mrs. Killman. They have now requested the City quitclaim the landscape
easement to allow the Killmans the use of this area. Recreation and Parks supports Lennar's request.
May 29, 2009, 11:04AM
PAMyFiles\Admin Reportslandscape ease QC.doc
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MEETING DATE: June 10, 2009 AGENDA SECTION: Closed Session
ITEM: q , a
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD 6
DATE: May 8, 2009 CITY ATTORNEY V4
CITY MANAGER
SUBJECT: Conference with Labor Negotiator pursuant to Government Code section 54957.6.
VG:Isc
SACOUNCIL\CI Sess\Admins\08-09\6.10-09LaborNeg.doc
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MEETING DATE: June 10, 2009 AGENDA SECTION: Hearings
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 2, 2009 CITY ATTORNEY l'
CITY MANAGER
SUBJECT: Residential Blue Cart Recycling Charges: (All Wards)
1. Resolution providing for the establishment of a separate special assessment fund for
Solid Waste to be added to the property tax roll for the collection of blue recycling
charges for new services previously billed by the City of Bakersfield.
2. Resolution authorizing the Kern County Tax Collector to collect said charges.
RECOMMENDATION: Staff recommends adoption of Resolutions.
BACKGROUND: State law requires new fees and charges to be adopted by ordinance or resolution
following a public hearing. A notice of the proposed tax roll billing and the public hearing was mailed to
each of the 6,900 property owners currently signed up for the program. As of June 2, 2009, the City Clerk
had received 2 written letters protesting the tax roll billing.
The billing system change will replace cumbersome quarterly billings, which customers find confusing,
with one annual collection of the voluntary blue cart service fee on the property tax roll. A customer
survey indicated that most participants would rather pay the recycling fee on their property tax bill, to avoid
writing a quarterly check for only $12. This would not make blue cart recycling mandatory; rather, it would
simply establish that the optional service would be billed on the property tax bill if the service is requested
by the property owner.
Billing for blue carts would then be consistent with the way new residential refuse accounts are handled.
To start service, residents pay up front from the start date to the next July 1st, and then are billed on the
tax roll afterward for $48 annually. In the case of optional blue cart service, it would remain on the tax roll
unless the owner requests termination of the service. This way, new owners would not be forced to
continue if they buy a home that has a blue cart.
According to Proposition 218, if written protests against the proposed tax roll billing are presented by a
majority of the identified parcels, the City shall not add the proposed fee to the tax roll. If written protests
against the proposed tax roll billing are not presented by a majority of the identified parcels, the City
Council may add the proposed fee to the tax roll billing. On March 30, 2009, the Budget and Finance
Committee unanimously recommended to forward this issue to the City Council for consideration of tax roll
billing for customers enrolled in the blue recycling cart program.
The proposed billing system change would become effective July 1, 2009.
June 2, 2009, 10:04AM - Solid Waste (1-Fishman)
GAGROUPDATWDMINRPT\2009\06-10Wdmin Rpt_Residential Blue Recycling Charges (09-10).doc
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ADMINISTRATIVE REPORT
cILIFO
MEETING DATE: June 10, 2009 AGENDA SECTION: Hearings
ITEM: Z, b.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
XA-
DATE: May 20, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Public hearing to consider resolution adopting proposed sewer rate increase (9.55%) for
Fiscal Year 2009-10 (All Wards).
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: Sewer user charges and fees are established annually pursuant to Section 14.12.380
of the Bakersfield Municipal Code to recover costs reasonably incurred in providing regulation, operation,
maintenance, replacement, and capital improvements for the storm water/sewer collection systems and
wastewater treatment plants. Staff proposes a 9.55% increase in all sewer user charges. This atypical
rate increase is due to the $211 million Plant 3 Expansion/Upgrade project and upgrades to Plant 2
consisting of installation of odor control and septage/grease receiving station for local and out of town
septage/grease haulers. These projects are financed by the issuance of bonds. The annual debt service
payments on these bonds are included in the proposed sewer user rate increase. Sewer connection fees
will not be able to fully fund the anticipated annual debt payments associated with the bond financing. It is
important to note that the Plant 3 Expansion project not only includes improvements to handle growth, the
project also includes significant costs to: 1) upgrade the Plant to meet environmental regulations
mandated by the State Water Resources Control Board, 2) new state of the art odor control to prevent
odors from migrating to surrounding neighbors, and 3) extensive landscaping surrounding the Plant. The
proposed rate increase will also provide funds to establish and replenish sewer reserve funds to adequate
levels to provide certain assurances to bond holders and rating agencies regarding the financial stability of
the enterprise.
If approved, the user rate for a single family dwelling will increase from $178 to $195 per year.
See attached Exhibits A and B to the resolution for miscellaneous sewer user charges and fee details.
Sewer user fees and charges are collected with property taxes by the Kern County Tax Collector pursuant
to the Bakersfield Municipal Code.
G:\GROUPDAT\ADMINRPT\2009\06-10\Admin Rpt Sewer User Fee.doc
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MEETING DATE: June 10, 2009 AGENDA SECTION: Hearings
ITEM:
TO: Honorable Mayor and City Council AP ROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD s
DATE: May 19, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Consolidated Maintenance District (CMD).
1. Protest hearing as required by Resolution of Intention No. 1636 regarding the park
landscaping assessments for the CMD.
2. Resolution approving and adopting the Public Works Director's report for the CMD and
the 2009-2010 budget, confirming the park landscaping assessments and authorizing
collection of assessments by the Kern County Tax Collector. (All wards)
RECOMMENDATION . Staff recommends overriding protests and adopting the Resolution.
BACKGROUND: The City Council approved Resolution of Intention No. 1636 on May 20, 2009,
preliminarily adopting, confirming and approving the Public Works Director's Report and the 2009-2010
park landscaping budgets for the CMD. This Resolution also set the protest hearing date for June 10,
2009. Notice of the protest hearing has been published in accordance with Chapter 13.04 of the
Bakersfield Municipal Code in the manner required by law.
This hearing is to hear protests only on the following: the fairness of the benefit formula; the zone of
benefit including tier level; the amount of the street landscaping assessment on any parcel of property to
be assessed; and the reservation by the City of right to elect whether to proceed to perform work by City
forces or by private contractor.
This Resolution confirms the 2009-2010 CMD park landscaping assessments and authorizes collection of
the assessments by the Kern County Tax Collector.
On January 12, 2005, the City Council passed Resolution No. 019-05 adopting Council Policy on Park
Maintenance and Street Landscaping Assessments which enables the City to collect additional revenue
for the maintenance of street and median landscaping and park maintenance within the CMD. All parcels
within the CMD are receiving benefit from public parks and street landscaping and are assessed
consistent with the assessment rates set by the Proposition 218 ballot signed at the time of formation of
each maintenance district, the Benefit Formula and those amounts set forth in Exhibit "A" of Resolution
No. 019-05 for the CMD. Parcels in maintenance districts which were formed prior to Proposition 218 will
remain at their current level of assessment.
Resolution of Intention No. 1636 and its exhibits for the CMD including the Public Works Director's
Report, the 2009-2010 Budget, the Benefit Formula and the Assessment Roll are on file in the office
of the City Clerk.
tt
GAGROUPDATADMINRPT\2009\06-10Wdmin Res Est Park CMD 09-10.doc
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Hearings
ITEM: Z , d
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: May 19, 2009 CITY ATTORNEY
CITY MANAGER ~GJ
SUBJECT: Consolidated Maintenance District (CMD).
1. Protest hearing as required by Resolution of Intention No. 1637 regarding the street
landscaping assessments for the CMD.
2. Resolution approving and adopting the Public Works Director's report for the CMD and
the 2009-2010 budget, confirming the street landscaping assessments and authorizing
collection of assessments by the Kern County Tax Collector. (All wards)
RECOMMENDATION Staff recommends overriding protests and adopting the Resolution.
BACKGROUND: The City Council approved Resolution of Intention No. 1637 on May 20, 2009,
preliminarily adopting, confirming and approving the Public Works Director's Report and the 2009-2010
street landscaping budgets for the CMD. This Resolution also set the protest hearing date for June 10,
2009. Notice of the protest hearing has been published in accordance with Chapter 13.04 of the
Bakersfield Municipal Code in the manner required by law.
This hearing is to hear protests only on the following: the fairness of the benefit formula; the zone of
benefit including tier level; the amount of the street landscaping assessment on any parcel of property to
be assessed; and the reservation by the City of right to elect whether to proceed to perform work by City
forces or by private contractor.
This Resolution confirms the 2009-2010 CMD street landscaping assessments and authorizes collection
of the assessments by the Kern County Tax Collector.
On January 12, 2005, the City Council passed Resolution No. 019-05 adopting Council Policy on Park
Maintenance and Street Landscaping Assessments which enables the City to collect additional revenue
for the maintenance of street and median landscaping and park maintenance within the CMD. All parcels
within the CMD are receiving benefit from public parks and street landscaping and are assessed
consistent with the assessment rates set by the Proposition 218 ballot signed at the time of formation of
each maintenance district, the Benefit Formula and those amounts set forth in Exhibit "A" of Resolution
No. 019-05 for the CMD. Parcels in maintenance districts which were formed prior to Proposition 218 will
remain at their current level of assessment.
Resolution of Intention No. 1637 and its exhibits for the CMD including the Public Works Director's
Report, the 2009-2010 Budget, the Benefit Formula and the Assessment Roll are on file in the office
of the City Clerk.
it
GAGR0UPDATWDMINRPT\2009\06-10Wdmin Res Est Street CMD 09-10.doc
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Hearings
ITEM: Z , e
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: May 19, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Traffic Signal Maintenance Districts.
1. Protest hearing as required by Resolution of Intention No. 1638 regarding the
assessments for twenty (20) Traffic Signal Maintenance Districts.
2. Resolution approving and adopting the Public Works Director's report for twenty (20)
Traffic Signal Maintenance Districts and the 2009-2010 budgets, confirming the
assessments and authorizing collection of assessments by the Kern County Tax
Collector. (All Wards)
RECOMMENDATION: Staff recommends overriding protests and adopting the Resolution.
BACKGROUND: The City Council approved Resolution of Intention No. 1638 on May 20, 2009,
preliminarily adopting, confirming and approving the Public Works Director's Report and the 2009-2010
budgets for the Traffic Signal Maintenance Districts. This Resolution also set the protest hearing date for
June 10, 2009. Traffic signal assessment rates were not increased for the 2009-2010 fiscal year. Notice
of the protest hearing has been published in accordance with Chapter 13.04 of the Bakersfield Municipal
Code in the manner required by law.
This hearing is to hear protests only on the following: the fairness of the benefit formula; the amount of the
assessment on any parcel of property to be assessed; and the reservation by the City of right to elect
whether to proceed to perform work by City forces or by private contractor.
This Resolution confirms the 2009-2010 Traffic Signal Maintenance District assessments and authorizes
collection of the assessments by the Kern County Tax Collector.
Resolution of Intention No. 1638 is on file in the City Clerk's office.
G:\GROUPDAT\ADMINRPT\2009\06-10\Admin Res Est TS MD FY09-10.doc
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MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Calendar Hearings
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Florn Core, Water Resources Manager DEPARTMENT HEAD
DATE: May 27, 2009 CITY ATTORNEY y~
CITY MANAGER
SUBJECT: Public hearing to consider an increase in the quantity rate for the City of Bakersfield
Domestic Water system. (Portions of Wards No. 2, 3, 4, 5 & 6)
1. Resolution establishing domestic water rates for Ashe, Fairhaven and Riverlakes
Ranch service areas of City of Bakersfield Water System.
RECOMMENDATION: Staff recommends adoption of resolution.
BACKGROUND: California state law under Proposition 218 requires that increases in existing fees
and charges be adopted by ordinance or resolution following a public hearing. A notice of public hearing
on a proposed increase in the quantity rate on the City of Bakersfield Domestic Water System was mailed
to each of the City's 39,116 customers and/or property owners that receive City water service. The mailing
occurred during April 2009. As of May 27, 2009, the Water Resources Department and/or City Clerk have
received 3 letters or phone calls protesting or commenting on the fee increase.
The quantity rate is currently $0.85 per hundred cubic foot unit. The proposed rate will increase by $0.03
to $0.88 per unit on October 1, 2009. No adjustment to the readiness-to-serve charge is proposed. A
typical residential customer will see a total increase of $0.84 per month. Due to new water supply
programs, the cost of meeting water quality standards and the general inflation rate, overall expenditures
have increased 2.5%.
According to Proposition 218, if written protests against the proposed fee increase are presented by a
majority of the customers and/or property owners that are receiving water service from the City, the City
shall not charge the additional quantity rate. If written protests against the proposed increased fee and
charges are not presented by a majority of the customers and/or property owners that are receiving water
service from the City, the City Council may adopt the proposed fees and charges.
SA2009 ADMIN REPORMJunelOrateinc.doc
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61
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MEETING DATE: June 10, 2009 AGENDA SECTION: Consent Hearing Calendar
ITEM: ,
TO: Honorable Mayor and City Council APPROVED
FROM: W. R. Rector, Chief of Police DEPARTMENT HEAD tA -
DATE: May 29, 2009 CITY ATTORNEY ',)-M
CITY MANAGER
49
SUBJECT: Public Hearing to consider the proposed expenditure plan for the final installment from the
2008-09 Supplemental Law Enforcement Services Funding (S.L.E.S.F.) grant.
1. Appropriate $39,498.09 State Grant revenues to the Police Operating Budget within
the S.L.E.S.F. Fund.
RECOMMENDATION: Staff recommends approval of the proposed expenditures and appropriations.
BACKGROUND:
Since the passage of Assembly Bill (AB3229) Citizen's Option for Public Safety in FY1996-97, the City of
Bakersfield Police Department has received an annual sum from the State's Supplemental Law
Enforcement Services Fund (S.L.E.S.F.). The program was designed to provide State funds to local law
enforcement agencies for the purpose of addressing current front line law enforcement needs. For each
year the City receives monies from the S.L.E.S.F., the Chief of Police must submit written requests to the
City Council specifying the front line law enforcement needs and those personnel, equipment and
programs that are necessary to meet those needs; and the City must conduct a public hearing to consider
the requests.
The original allocation amount expected for this year, per the the State Department of Finance, was
$524,100.00. However, due to State budget cuts, this amount has been reduced to $301,548.09. The
City has received two previous installments totaling $262,050.00. This hearing is for the third and final
installment of $39,498.09
Per CA Government Code 30062, "moneys allocated from a Supplemental Law Enforcement Services
Fund (SLESF) to a recipient entity shall be expended exclusively to provide front line law enforcement
services. These moneys shall supplement existing services, and shall not be used to supplant any
existing funding for law enforcement services provided by that entity."
The Chief of Police hereby requests approval for the amount of $39,498.09 to the Police Department's
operation budget for police operations.
\\citynas\homedirs\dbranson\BPD\HDMIN RPTS\ADMIN RPTS FY 08-09\ADMIN RPT - (06-10-09) 2008-10 SLESF HEARING.doc
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MEETING DATE: June10, 2009 AGENDA SECTION: Reports
ITEM: , 0
TO: Honorable Mayor and City Council
FROM: John W. Stinson, Assistant City Manager DEPARTMENT HEAD
DATE: May 29, 2009 CITY ATTORNEY
CITY MANAGER
SUBJECT: Department Budget Presentations
1. Development Services
2. Water Resources
3. Rabobank Arena and Convention Center
RECOMMENDATION:
BACKGROUND:
Development Services, Water Resources and Rabobank Arena and Convention Center will provide a
detailed overview of their FY 2009-2010 proposed operating budgets. The budget overview will include
discussion regarding the goals, accomplishments, and significant budget changes for the respective
departments.
JWS:mm
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ADMINISTRATIVE REPORT
MEETING DATE: June 10, 2009 AGENDA SECTION: Hearings
ITEM: 14. a,
TO: Honorable Mayor and City Council APPROVED
FROM: John W. Stinson, Assistant City Manager DEPARTMENT HEAD
DATE: May 29, 2009 CITY ATTORNEY 14-
CITY MANAGER
SUBJECT: Public Hearing for the FY 2009-10 Operating, Bakersfield Redevelopment Agency and
Capital Improvement Program Budgets.
RECOMMENDATION:
Staff recommends Council hear public testimony.
BACKGROUND:
Each year a public hearing is required to receive public comment prior to adoption of the budget. The FY
2009-10 Budget is proposed at $ 443,813,712, which includes a $350,214,081 Operating Budget,
$17,978,524 Bakersfield Redevelopment Agency Budget, and a $75,621,107 Capital Improvement Budget
(including Redevelopment Agency capital improvements). Final adoption of the budget is scheduled for
June 24, 2009.
Prior to this public hearing, individual department budget presentations were made to the City Council on
May 11, 2009 and May 20, 2009. Responses to Council budget questions resulting from the budget
presentations were forwarded to each Council member.
jws
5/29/2009 11:37 AM
S:\Admin Rpts\2009\Budget Hearing Operating,RDA,App Limit 061009 Admin.doc
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MEETING DATE: June 10, 2009 AGENDA SECTION: New Business
ITEM: 15. a.
TO: Honorable Mayor and City Council APPROVED.
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: June 5, 2009 CITY ATTORNEY"
CITY MANAGER &
SUBJECT: Accept low bid and award contract to the responsible low bidder (apparent low bidder
currently Security Paving Company, $76,572,445.07) for base bid and additive alternates A,
B, C, D, and E, to construct the Westside Parkway Phase 2 project (TRIP): (Wards 2, 4
and 5)
RECOMMENDATION: Staff recommends acceptance of low bid and award of contract.
BACKGROUND: This contract is for the construction of the Westside Parkway Phase 2 project, an east-
west freeway ultimately extending from Truxtun Avenue to Stockdale Highway/Heath Road.
In August 2008, the City was allocated $131,200,000 State Transportation Improvement Program (STIP)
Proposition 1 B funding by the California Transportation Commission (CTC) for construction of Phases 1
and 2 of the Westside Parkway. Phase 1 was awarded in November, 2008 to Security Paving Company;
however, on December 17, 2008 the City received correspondence from Caltrans stating that due to cash-
flow problems at the State, timely reimbursement by the State for projects funded by Proposition 1 B could
not be guaranteed. They recommended that agencies not proceed with further agreements/contracts
utilizing Proposition 15 funds until there was improvement in the status of State finances. In February of
this year, the State passed a new budget that enhanced the State financial position. Following this budget
passage, staff received correspondence from Caltrans indicating that funding should now be available for
the State to provide reimbursement for selected Proposition 1 B projects, and that Phase 1 was one of
these selected projects (because of the contract award date for the project). The City subsequently issued
a notice to proceed to Security Paving Company, and construction of Phase 1 just began last month.
In April, 2009, the City received guidance from Caltrans to move forward with Phase 2 of the Westside
Parkway. The project was immediately advertised for construction bids, and bids were received on June
4, 2009. Because of the experiences with the Proposition 1 B funding with Phase 1 and the priority given
to funding projects based upon their contract award date, the award process for this project has been
accelerated.
On May 21, the City implemented a new Disadvantaged Business Enterprise (DBE) program as mandated
by State and Federal government, and the Westside Parkway Phase 2 project is subject to this new DBE
program. To be awarded the construction contract, the bidding contractors must either meet the goal for
utilization of Under-utilized Disadvantaged Business Enterprise (UDBE) contractors, which is 6.75% for
this project, or demonstrate that they performed a good faith effort to try and utilize DBE contractors. This
information was not required to be submitted until 4:00 on June 5, 2009, and so was not available at the
time the City Council agenda was published. Staff is verifying the DBE information the contractors
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submitted, and the conclusion of this verification and determination of either meeting the goal or
demonstration of a good faith effort, and the resulting recommendation regarding the determination of the
responsible low bidder and the award of a contract, will be forwarded to the City Council prior to their
meeting.
The Phase 2 project was bid as a Base Bid plus potential Additive Alternates A, B, C, D, and E. This
bidding structure was employed in order to fully utilize all of the available STIP funding the CTC allocated
for this project, as any funds not utilized for construction now would have to be given back to the CTC for
use by other projects in other areas of the State. The project bid specifications stated that the low bidder
would be determined by adding together the submitted bid costs for the Base Bid plus all of the Additive
Alternates (A through E), even though not all of the Additive Alternates may be awarded (depending upon
the funding available).
The base bid includes the construction of the 6-lane freeway from Mohawk Street to Coffee Road
including the interchanges at Mohawk Street and Coffee Road. Additive Alternate work is as follows:
• Additive Alternate A includes extending the construction of the 6-lane freeway from Coffee Road
west to Calloway Drive, including sound walls adjacent to residential areas, and signalized on and
off ramps at Calloway Drive.
• Additive Alternate B includes the construction of the bridge and completion of the full interchange
at Calloway Drive.
• Additive Alternate C includes the construction of sound walls from Calloway Drive west to Allen
Road.
• Additive Alternate D includes the construction of the Jewetta Avenue bridge over the Westside
Parkway (no interchange at this location) as well as the construction of a sewer pump station and
some corresponding sewer trunk pipeline relocations necessary in order to construct the Jewetta
bridge.
• Additive Alternate E includes extending the 6-lane freeway from Calloway Drive west to Allen Road
with a signalized intersection at Allen Road. An interchange at Allen Road will be constructed in
the future.
The City pre-approved sixteen general contractors to be eligible to bid on this project through a
Responsibility Statement Questionnaire (RSQ) process. They were as follows:
• A. Teichert and Son, Inc. (Sacramento)
• C.A. Rasmussen Inc. (Valencia)
• Granite Construction (Bakersfield)
• Griffith Company (Bakersfield)
• MCM Construction (North Highlands)
• Security Paving Company Inc. (Sun Valley)
• Skanska USA Civil West (Riverside)
• Steve P. Rados, Inc. (Santa Ana)
• Agee Construction (Clovis)
• Flatiron West, Inc. (Benicia)
• Sema Construction (Lake Forest)
• Papich Construction (Grover Beach)
• Brutoco Engineering and Construction, Inc. (Fontana)
• R & L Brosamer, Inc. (Walnut Creek)
• Don Kelly Construction (Bozeman, MT)
• C. C. Myers, Inc. (Rancho Cordova)
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Only the first 8 firms on this list attended the mandatory pre-bid meeting held on May 13, 2009, and so
only those eight firms were allowed to submit a bid for the project. Of those 8 firms, 5 firms submitted bids
as follows:
(Sum of Base Bid plus Additive
Firm Alternates A, B, C, D, and E)
• Security Paving Company Inc. (Sun Valley) $ 76,572,445.07
• Granite Construction (Bakersfield) $ 82,908,928.05
• Griffith Company (Bakersfield) $ 83,379,304.50
• Skanska USA Civil West (Riverside) $ 84,896,450.80
• C.A. Rasmussen Inc. (Valencia) $ 86,328,796.79
Staff recommends awarding a construction contract to the responsible low bidder for Base Bid plus
Additive Alternates A, B, C, D, and E to construct the Westside Parkway Phase 2 Project.
Construction is anticipated to begin in August, 2009.
Due to the voluminous nature of the exhibits to this agreement, they are on rile in the City Clerk's
Office for review.
G:\GROUPDAT\ADMINRPT\2009\06-10\Westside Phase II REV3 - Admin.doc
Project Number - T9WP20
TRIP (KPB)
Page 3 of 3
MINUTES OF THE BAKERSFIELD
as CITY COUNCIL MEETING
MAY 11, 2009
U d
City Council Chambers
1501 Truxtun Avenue
Department Budget Presentation Meeting - 12:00 noon
BUDGET MEETING ACTION TAKEN
1. ROLL CALL
Present: Mayor Hall, Vice-Mayor Scrivner,
Councilmembers Carson, Benham, Weir,
Hanson, Sullivan
Absent: Councilmember Couch
2. DEPARTMENT BUDGET PRESENTATIONS
a. General Government
Assistant City Manager Stinson gave the
presentation.
Councilmember Hanson requested an explanation
of the self insurance fund. Assistant City Manager
Stinson responded.
Councilmember Carson asked if the money for the
telephones is included in this budget. Assistant City
Manager Stinson and City Manager Tandy
responded.
Councilmember Weir asked for an explanation of
balance forward money. City Manager Tandy
responded.
Mayor Hall announced his budget is reduced by
18% and his travel budget has been completely
eliminated.
b. Finance Department
Finance Director Smith provided the department and
General Fund overviews.
Councilmember Weir asked about an increase in a
revenue source from the TDF TRIP local match.
Finance Director Smith responded.
Bakersfield, California, May 11, 2009 - Page 2
2. DEPARTMENT BUDGET PRESENTATIONS continued ACTION TAKEN
Item 2.b. continued
Councilmember Weir asked for an explanation in the
increase in Assessment Districts. Finance Director
Smith responded.
Councilmember Weir asked a question about the
Utility Franchise Tax. Finance Director Smith and
City Manager Tandy responded.
Councilmember Hanson asked a question about
delinquent taxes and penalties. Finance Director
Smith responded.
Councilmember Hanson asked a question regarding
grant opportunities. City Manager Tandy
responded.
C. City Attorney
City Attorney Gennaro gave the Department
presentation with assistance from Accounting Clerk
Cadriel.
Councilmember Hanson expressed his appreciation
to the City Attorney's Office and also expressed his
concern regarding what would be cut next. City
Attorney Gennaro responded.
d. Public Works Department
Public Works Director Rojas gave the
Department presentation.
Councilmember Hanson asked how improvements
were going to be made with reduction in personnel.
Public Works Director Rojas and City Manager
Tandy responded.
Councilmember Couch requested information
regarding the Joint Powers Agreement and any
negotiations for change. Chief Fraze responded.
e. Economic and Community Development
Economic Development Director Kunz gave the
Department presentation.
Councilmember Carson asked how much housing
project money comes back to the community.
Economic Development Director Kunz responded.
Bakersfield, California, May 11, 2009 - Page 3
2. DEPARTMENT BUDGET PRESENTATIONS continued ACTION TAKEN
Item 2.e. continued
Councilmember Hanson asked questions regarding
the Rapid Rehousing Program, grant requests, the
20th Street project, and the Convention Bureau.
Economic Development Director Kunz responded.
3. PUBLIC STATEMENTS
None.
4. ADJOURNMENT
Meeting was adjourned by Mayor Hall at 1:33 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
BA E
BAKERSFIELD CITY COUNCIL
MINUTES
MEETING OF MAY 20, 2009
lay It
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting 5:15 p.m.
REGULAR MEETING - 5:15 p.m. ACTION TAKEN
1. ROLL CALL
Present: Mayor Hall, Vice-Mayor Scrivner,
Councilmembers Carson, Benham, Weir,
Couch, Hanson, Sullivan (seated at 5:20
P.M.)
Absent: None.
Mayor Hall announced that due to the malfunctioning of the
air conditioning unit, adjustments need to be made to the
meeting's Agenda format, as follows: the Workshop and
and Presentations are to be pulled from the Agenda and
will be deferred to a future meeting; the Consent Calendar,
Consent Calendar Hearings, Reports, and Council and
Mayor Statements are being moved forward on the Agenda
prior to Closed Session.
Motion by Vice-Mayor Scrivner to remove items 5. and APPROVED
6., and defer to a future meeting; and move items 8., AS SULLIVAN
12., 14., and 16. forward on the Agenda to be heard
before item 10.
2. INVOCATION by Minister Gurujodha S. Khalsa, Guru Ram
Das Academy/Gurdwara.
3. PLEDGE OF ALLEGIANCE by Hailey Reza, 3rd Grade
Student at Our Lady of Guadalupe School.
Mayor Hall acknowledged that Bob Sherfy is sitting in for
City Attorney Gennaro, and this will be the last meeting
that Deputy City Attorney Sherfy will proceed over legal
matters for the City, and wished him well in his
retirement and thanked him for many years of
outstanding service that he provided to the City of
Bakersfield.
Bakersfield, California, May 20, 2009 - Page 2
4. PUBLIC STATEMENTS ACTION TAKEN
a. Jim Darling, Chairman of the Bakersfield Ronald
McDonald House Committee, introduced volunteer
Barbara Lawrence and spoke regarding the
upcoming opening of the Bakersfield Ronald
McDonald House at Bakersfield Memorial Hospital
on Thursday, June 4th, at 10:00 a.m., and invited
everyone to share in the celebration.
5. WORKSHOPS
REMOVED AND
a. Presentation by Ronald Brummett, Executive DEFERRED TO A
Director, Kern Council of Governments, FUTURE MEETING
regarding SB375 (Steinberg).
6. PRESENTATIONS
a. Presentation by Mayor Hall of a Proclamation to REMOVED AND
Herb Walker honoring his beautification DEFERRED TO A
efforts in downtown Bakersfield. FUTURE MEETING
b. Presentation by Mayor Hall of a Proclamation to REMOVED AND
Raul Rojas, Public Works Director, honoring DEFERRED TO A
National Public Works Week. FUTURE MEETING
7. APPOINTMENTS
None
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the May 6, 2009 Regular City
Council Meeting.
Payments:
b. Approval of department payments from April 24, ABS WEIR
2009 to May 7, 2009 in the amount of
$8,296,174.75 and self-insurance payments from
April 24, 2009 to May 7, 2009 in the amount of
$144,237.79.
Ordinances:
C. Adoption of Ordinance amending Municipal Code ORD 4581
Section 1.12.010 by adding Annexation No. 594
consisting of 49.74 acres located on the northwest
corner of Cottonwood Road and E. Panama Lane to
Ward 1.
Bakersfield, California, May 20, 2009 - Page 3
8. CONSENT CALENDAR continued ACTION TAKEN
Resolutions:
d. Resolution confirming approval by the Assistant City RES 054-09
Manager of the Chief Code Enforcement Officer's
report regarding assessments of certain properties
in the City for which structures have been secured
against entry or for the abatement of certain weeds,
debris and waste matter and authorize collection of
the assessments by the Kern County Tax Collector.
e. Resolution adopting Identity Theft Prevention RES 055-09
Program.
f. Resolution determining that certain microwave radio RES 056-09
equipment cannot be obtained through the usual
bidding procedures and authorizing the Finance
Director to dispense with bidding therefore and
purchase equipment from Harris Stratex Networks,
Inc., not to exceed $120,000.
g. Neighborhood Stabilization Program:
1. Resolution authorizing the execution of the RES 057-09
Neighborhood Stabilization Program funded
Land Banking Program.
2. Resolution authorizing the execution of the RES 058-09
Neighborhood Stabilization Program funded
Downpayment Assistance Program.
RES 059-09
h. Resolution finding a severe fiscal hardship will exist
if additional local property tax funds are seized by
the State of California.
i. Resolution of Intention No. 1634 to order the DELETED
vacation of a portion of 14th Street, 13th Street,
R Street and alley west of R Street.
j. Resolution of Intention No. 1636 preliminarily ROI 1636
adopting, confirming and approving the Public
Works Director's Report for the Consolidated
Maintenance District and 2009-2010 budget;
setting time and place for hearing protests on the
amount of park landscaping assessments to be
levied throughout the Consolidated Maintenance
District.
Bakersfield, California, May 20, 2009 - Page 4
8. CONSENT CALENDAR continued ACTION TAKEN
k. Resolution of Intention No. 1637 preliminarily ROI 1637
adopting, confirming and approving the Public
Works Director's Report for the Consolidated
Maintenance District and 2009-2010 budget;
setting time and place for hearing protests on the
amount of street and median landscaping
assessments to be levied throughout the
Consolidated Maintenance District.
ROI 1638
1. Resolution of Intention No. 1638 preliminarily
adopting, confirming and approving the Public
Works Director's Report for the Traffic Signal
Maintenance District and 2009-2010 budget;
setting time and place for hearing protests on the AGR 01-088(T)
amount of traffic signal assessments to be levied ABS COUCH
throughout the Traffic Signal Maintenance District.
Agreements:
M. Relocate transmission lines and tower at the
intersection of Buena Vista Road and Campus
Park Drive:
1. Agreement with P. G. & E. ($373,365) to AGR 09-054
relocate transmission lines and tower.
2. Appropriate $373,365 Transportation
Development Fund balance to the Public
Works Capital Improvement Budget.
n. Agreement with Niemeyer & Associates, PC AGR 09-055
($150,000) for Bakersfield Amtrak Railroad Track
Inspection Services for a 4 year period (June 1,
2009 through May 31, 2013).
o. Agreement with Big West of California, LLC AGR 09-056
($2,750,000) to purchase real property located on DEED 7071, 7072,
the east side of Mohawk Street south of Rosedale 7073, 7074
Highway for the Westside Parkway. (TRIP)
P. Agreement with James E. Gribben, et al ($40,800) AGR 09-057 to purchase real property located on the corner of DEED 7075, 7076, 7077
Mohawk Street and Rosedale Highway for the
Westside Parkway. (TRIP)
q. Agreement with Nolte Associates, Inc. AGR 09-058
($6,033,246.42) for construction management
services for Westside Parkway - Phase II. (TRIP)
Bakersfield, California, May 20, 2009 - Page 5
8. CONSENT CALENDAR continued ACTION TAKEN
r. Mill Creek Linear Park Expansion: ABS COUCH
1. Agreement with Catholic Charities of AGR 09-059
Diocese of Fresno ($725,000 - Community DEED 7078
Development Block Grant Funds) to
purchase real property located at 525 18tH
Street.
2. Transfer $60,000 CDBG Contingency funds
from the Operating Budget to the Capital
Improvement Budget within the Community
Development Block Grant Fund to Mill Creek
Linear Park Improvements.
S. Agreement with SMG/Rabobank and California AGR 09-060
Interscholastic Federation (not to exceed $40,000)
for event contribution to hold State Championship
High School Basketball in Bakersfield.
t. Agreement with SMG/Rabobank and California AGR 09-061
Interscholastic Federation (not to exceed
$150,000 - 3 year term) for event contribution to
hold State Championship High School Wrestling in
Bakersfield.
U. Agreement with Golden Empire Affordable Housing, AGR 09-062
Inc. ($1,092,219 - HOME Investment Partnership
funds and HOME-CHDO funds) for the construction
of a 24 unit supportive housing development located
on approximately 2.01 acres at the northeast corner
of S. Union Avenue and White Lane.
V. Amendment No. 2 to Agreement No. 02-062 with PB AGR 02-062(2)
Americas, Inc., formerly Parsons Brinckerhoff
Quade & Douglas, Inc., ($230,000; revised total not
to exceed $1,505,081) for additional out of scope
activities during design and construction phases,
and to extend the time of completion for construction
support services for the State Route SR-178 and
Fairfax Road interchange project.
W. Amendment No. 1 to Agreement No. 08-120 with AGR 08-120(1)
Crop Production Services, formerly Western Farm
Service, Inc., ($200,000; revised total not to exceed
$632,125.38) extending the term for one (1) year for
chemical insecticides/herbicides.
Bakersfield, California, May 20, 2009 - Page 6
8. CONSENT CALENDAR continued ACTION TAKEN
Bids:
X. Accept bid and award contract to Griffith Co. AGR 09-063
($2,335,995) for pavement reconstruction on White
Lane from Gosford Road to Ashe Road.
Y. Accept bid and award contract to Lee Wilson AGR 09-064
Electric ($124,888.72) for traffic signal and lighting
systems installation at Jewetta Avenue and Noriega
Road.
Z. Accept bid and award contract to Kern Pacific AGR 09-065
Construction Co. ($677,395) for sewer
improvements - McCutcheon Road from
Wastewater Treatment Plant No. 3 to Ashe Road
and, Ashe Road from 450' north of McKee Road to
McCutcheon Road.
aa. Accept bid and award contract to A. C. Electric Co. AGR 09-066
($155,662) for traffic signal and lighting system
installation on Panorama Drive at Meadow Vista
Street.
Miscellaneous:
bb. Appropriate $166,688 Federal Regional Surface
Transportation Program (STP) funds to the Public
Works Department Capital Improvement Budget
within the SAFETEA-LU Fund for the resurfacing of
Calloway Drive from Rosedale Highway to
Meacham Road project.
cc. U. S. Department of Housing & Urban Development
(HUD) FY 08/09 Action Plan & Consolidated Plan
2010 Substantial Amendment for Community
Development Block Grant - Recovery Funds in the
amount of $897,462.
Assistant City Clerk Gafford announced the deletion of item
8.i. and corrected exhibits for items 8.j. and k. have been
submitted.
Councilmember Weir announced he would abstain due
to conflict of interest, source of income, on item 8.b.
Councilmember Couch announced he would abstain
due to conflict of interest, potential source of income to
himself and his employer, on items 8.i and 8.r.
Motion by Vice-Mayor Scrivner to adopt Consent APPROVED
Calendar items 8.a. through cc., with the deletion of
item 8.i.
Bakersfield, California, May 20, 2009 - Page 7
9. CLOSED SESSION ACTION TAKEN
a. Conference with Labor Negotiator pursuant to MOVED TO END OF
Government Code Section 54957.6. MEETING
10. CLOSED SESSION ACTION MOVED TO END OF
MEETING
11. DEFERRED BUSINESS
None.
12. CONSENT CALENDAR HEARINGS
a. Public Hearing to consider Resolution ordering the
vacation of a portion of Auburn Street from Morning
Drive to approximately 1,300 feet west.
b. Public Hearing to consider adoption of the
2008-2035 Regional Transportation Facilities Impact
Fee List - Phase IV, fee schedule and nexus report.
Consent Calendar Hearings opened at 5:25 p.m.
No one spoke.
Consent Calendar Hearings closed at 5:25 p.m.
Motion by Vice-Mayor Scrivner to adopt Consent APPROVED
Calendar Hearing items 12.a and 12.b.
13. HEARINGS
None.
14. REPORTS
Assistant City Manager Stinson made a PowerPoint
presentation.
a. Department Budget Presentations:
1. Recreation and Parks
Recreation and Parks Director Hoover gave the
Department presentation.
Councilmember Couch suggested that the City
consider using volunteers to do landscaping along
the sides of the roads.
Councilmember Couch asked staff to provide an
explanation of the amount of general fund
dollars that are budgeted for each of the four
major capital improvement park projects.
Bakersfield, California, May 20, 2009 - Page 8
14. REPORTS continued ACTION TAKEN
Item 14.a.1. continued
Councilmember Carson asked staff to keep her
updated on the progress of a new park in the
Lenneil/Brahma/Cottonwood area, which will be
built by the developer.
2. Fire Department
Fire Chief Fraze introduced Deputy Fire Chief
Hartley and Deputy Fire Chief Greener, who gave
the Department presentation.
Councilmember Hanson asked for an explanation of
how the property saved valuation is determined.
Deputy Fire Chief Greener responded.
Councilmember Couch asked staff to provide a
report regarding the number of officers per 1,000
people in the areas in which the City Fire
Department is the first in.
3. Police Department
Police Chief Rector introduced Business Manager
Branson, Assistant Chief Martin, Assistant Chief
Lynn, and gave the Department presentation.
Councilmember Hanson asked for an explanation of
how staff and overtime can be reduced at the same
time, and expressed his concern about the
reductions. Chief Rector responded.
Councilmember Sullivan thanked Chief Rector and
the other departments for their efforts with the
budget during this difficult time.
15. NEW BUSINESS
None.
16. COUNCIL AND MAYOR STATEMENTS
Councilmember Couch turned in several referrals.
Bakersfield, California, May 20, 2009 - Page 9
9. CLOSED SESSION ACTION TAKEN
a. Conference with Labor Negotiator pursuant to
Government Code Section 54957.6.
Motion by Vice-Mayor Scrivner to adjourn to Closed
Session at 6:16 p.m.
Motion by Councilmember Benham to adjourn from
Closed Session at 7:27 p.m.
RECONVENED MEETING - 7:27 p.m.
10. CLOSED SESSION ACTION
a. Conference with Labor Negotiator pursuant to DIRECTION GIVEN
Government Code Section 54957.6. TO NEGOTIATOR
17. ADJOURNMENT
Mayor Hall adjourned the meeting at 7:35 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield