HomeMy WebLinkAbout09/28/2011_CC_AGENDA_PACKET~V
Z' W11- BAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF SEPTEMBER 28, 2011
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m.
REGULAR MEETING - 5:15 P.M.
1.
2.
3.
4.
5.
ROLL CALL
INVOCATION by Pastor Hayward Cox, Church of God.
PLEDGE OF ALLEGIANCE by Jesus Villela, 5m grade student at Shirley Lane Elementary
School,
PRESENTATIONS
a. Presentation by Mayor Hall of Certificates of Appreciation to Wayne and Debbie
Newlen acknowledging their efforts in graffiti removal in their Northeast
neighborhoods.
b. Presentation by Mayor Hall of a Proclamation to Brian De La Cerda, representing
Bike Bakersfield, declaring October 5, 2011, International Walk and Bike to School
Day.
PUBLIC STATEMENTS
6. WORKSHOPS
(word 4,6,7) a. Report on proposed additional funding for street improvements:
1. Staff report regarding proposed budget amendments to add specific street
improvements to the Fiscal Year 2011 /12 Capital Improvement budget.
2. Appropriate $1,797,000 Transportation Development fund balance
($1,097,466 reimbursement from the County of Kern and the remainder from
savings on completed projects within the Transportation Development Fund)
to the Public Works Department Capital Improvement Budget to fund street
improvements which are included on the Regional Transportation Facilities List.
7.
8.
Staff recommends acceptance of report and approval of appropriation.
APPOINTMENTS
CONSENT CALENDAR
Minutes:
a. Approval of minutes of the September 14, 2011 Regular City Council Meeting.
Payments:
b. Receive and file department payments from September 2, 2011 to September 15,
2011 in the amount of $25,246,405,37 and self-insurance payments from September
2, 2011 to September 15, 2011 in the amount of $261,337.51, totaling $25,507,742.88.
8. CONSENT CALENDAR cont.
Ordinances:
(Ward 7) c. Adoption of Ordinance amending Municipal Code Section § 1. 12,070 by adding
Annexation No. 604 consisting of 26.40 acres located along the north and south side
of Taff Highway, east of S. H Street to Ward 7. (FR 9114111)
Resolutions:
d. Resolution accepting grant funds from The Cooperative Endangered Species
Conservation Fund (authorized under Federal Section 6 of the Endangered Species
Act).
e. Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of
certain weeds, debris and waste matter and the demolishment of dangerous
buildings and authorize collection of the assessments by the Kern County Tax
Collector.
(Ward 4) f. Sewer connection fee assessments for 2112 Majesty Palm Street.
1. Resolution confirming assessments for sewer connection fee and authorizing
the collection of assessment by the Kern County Tax Collector.
2. Agreement with Trento Family Trust, co-trustees Tom A. Trento and Terri L.
lascone, to pay sewer connection fee in installments and notice of special
assessment lien.
(ward 4,7) g. Resolutions to add territories, to the Consolidated Maintenance
District and preliminarily approving, confirming, and adopting the Public Works
Director's Report and authorizing collection of assessments by the Kern County Tax
Collector:
1. Area 1-88 (2700 Calloway Drive)
2. Area 5-63 (6801 Colony Street)
(Ward 3,4) h. Resolutions of Intention to the following territories to the Consolidated Maintenance
District and preliminarily approving, confirming and adopting the Public Works
Director's Report.
1. ROI No. 1699, Area 1-89 (NW corner of Reina Road and Old Farm Road)
2. ROI No. 1700, Area 4-104 (3001 Buck Owens Boulevard)
3. ROI No. 1701, Area 4-105 (3700 Chester Avenue)
4. ROI No. 1702, Area 4-103 (4485 Buck Owens Boulevard)
5. ROI No. 1703, Area 2-48 (6465 Ming Avenue)
(ward 2) i. Resolution of Intention No. 1696 to order the vacation of an access easement at
2620 K Street, between 261h Street and 27th Street.
Agreements:
j. Agreement with Raftelis Financial Consultants, Inc. ($65,263) to
complete a Wastewater Utility Rate Study for residential and commercial sewer user
rates and for sewer connection fees.
City Council Meeting of 09/28/2011
8. CONSENT CALENDAR cont.
(Ward 2) k. Agreement with Alliance Against Family Violence and Sexual Assault ($16,305
Emergency Shelter Grant Funds) to support the operating costs to continue services.
(Administrative Office located at 1600 E. Truxtun Avenue).
(Ward 1) I. Agreement with Bakersfield Senior Center, Inc. ($85,000 Community Development
Block Grant Funds) for operational expenses for center located at 530 4m Street.
(Ward 2) M. Agreement with Bakersfield Rescue Mission ($61,797.90 Emergency Shelter Grant
Funds) to support the operating costs for facility located at 816 E. 21 st Street.
(Ward 2) n. Agreement with Bethany Services/Bakersfield Homeless Center ($61,797.90
Emergency Shelter Grant Funds) to support the operating costs for facility located at
1600 East Truxtun Avenue.
(Ward 7) o. Amendment No. 1 to Agreement No. 01-192 with County of Kern for southern City
entrance sign located in future Kern Delta Park.
(Ward 2) p. Amendment No. 2 to Agreement No. 10-080 with Pacific Building Care allowing a
name change only to Commercial Cleaning Systems, Inc., to allow continuance of
the annual contract for janitorial maintenance at City Hall North.
q. Amendment No. 3 to Agreement No. 03-099 with Aramark Entertainment, Inc.(no
change to compensation, extends term for five years) for concession services at the
Rabobank Arena and Convention Center.
(Ward 1) r. Amendment No. 10 to Agreement No. 04-214 with Parsons Water and Infrastructure
($255,500; revised not to exceed $18,004,967) for additional design and construction
services for Wastewater Treatment Plant No. 2 Odor Control and New
Septage/Grease Receiving Station Project located on Mt. Vernon Avenue.
(Ward 2,4,5) s. Contract Change Order No. 21 to Agreement No. 09-076 with Security Paving
Company, Inc. ($5,900,000: revised not to exceed $83,933,920.96) for the
construction of the Westside Parkway Phase II Project.
Bids:
t. Accept bid and approve annual contract with Red River Specialties, Inc. (not to
exceed $206,000) for the supply of chemical insecticides/herbicides.
U. Accept bid from Jim Burke Ford, ($56,679.52) for one replacement Super Duty (19,500
GVW) service truck with crane for Public Works Department, Streets Division.
V. Accept bid from Jim Burke Ford, ($177,916.67) for eight replacement two wheel drive
full size extended cab 1/2 ton pickups for Fire Safety, Public Works/Wastewater
and Police Department.
W. Accept bid from Towne Ford Sales ($246,558.50) for one additional and seven
replacement Super Duty (19,000 GVW) service truck cab and chassis for
Recreation and Parks, General Services, Solid Waste and Fire Department.
(Ward 6,7) X. Accept bid and approve contract with Loop Electric, Inc. ($282,841.01) for
construction of Traffic Signal and Lighting System Installation at the intersection of
Stine Road and Hosking Avenue.
3 City Council Meeting of 09/28/2011
8. CONSENT CALENDAR cont.
(Ward 7) Y. Accept bid and approve contract with Loop Electric, Inc. ($166,844.07) for
construction of traffic signal and lighting system installation at the intersection of
South H Street and McKee Road.
(Ward 7) Z. Traffic Signal and Lighting System Installation at Berkshire Road and Akers Road
Project:
Accept bid and approve contract with Loop Electric, Inc. ($159,762.63) for the
project.
2. Appropriate $10,000 Transportation Development Fund balance to the Public
Works Department Capital Improvement Budget.
aa. Super Duty (19,000 GVW) Service Truck for Park Maintenance:
1. Accept bid from Jim Burke Ford, ($91,137.24) for two additional service trucks
for the Recreation and Parks.
2. Appropriate and transfer $13,200 Recreation and Parks Department
Operating budget within the General Fund to the Public Works Department
Operating Budget within the Equipment Management Fund for the purchase
of two additional service trucks.
(Ward 2) bb. Re-Coat Concrete Deck at City Hall North Parking Lot:
1. Accept bid and approve contract with Hayesco, Inc. ($99,749) for re-coat of
the concrete deck at City Hall North Parking Lot.
2. Appropriate $30,000 Capital Outlay Fund balance to the Public Works
Department Capital Improvement Budget to complete the re-coating of the
concrete deck at City Hall North.
Miscellaneous:
(ward 2,3,5,6) cc. Appropriate $132,500 Park Improvement Fund balance to the Recreation and
Parks Department's Capital Improvement Budget for the Tennis Courts Resurfacing
project.
(Ward 4) dd. Appropriate $464,961 North of the River's Park Development Fees to the Recreation
and Parks Department Capital Improvement Budget within the Park Improvement
Fund for the Polo Community Park Project ($100,000) and the Riverlakes Park Project
($364,961).
(Ward 6) ee. Sports Village Phase II - complete construction of eight additional playing fields,
parking and restrooms as designed through the Sports Village Master Plan:
Appropriate $1,940,000 Park Improvement Fund balance to the Recreation
and Parks Department Capital Improvement Budget.
2. Transfer $550,000 from the Old River and Panama Lane Park project to the
Sports Village Phase II project within the Park Improvement Fund.
4 City Council Meeting of 09/28/2011
8. CONSENT CALENDAR cont.
(Ward 6,7) ff. Appropriate Federal Surface Transportation Funds to Various Resurfacing Projects:
1. Appropriate $210,925 Federal Surface Transportation Funds to the Public Works
Department Capital Improvement Budget for the Pavement Rehabilitation
2010 Phase 2 - Stine Road from Panama Lane to Pacheco Road Project within
the SAFETEA-LU Fund.
2. Appropriate $170,331 Federal Surface Transportation Funds to the Public Works
Department Capital Improvement Budget for the Pavement Rehabilitation
2011 Phase 2 - Stine Road from Pacheco Road to White Lane Project
within the SAFETEA-LU Fund.
3. Appropriate $99,761 Federal Surface Transportation Funds to the Public Works
Department Capital Improvement Budget for the Pavement Rehabilitation
2011 Phase 3 - Pacheco Road from Akers Road to Wible Road, and Pacheco
Road from Hughes Lane to South H Street Project within the SAFETEA-LU Fund.
Staff recommends adoption of Consent Calendar items 8. o. through 8. ff.
9. CONSENT CALENDAR PUBLIC HEARINGS
10. CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6.
b. Conference with Legal Counsel - Potential Litigation; Closed Session pursuant to
subdivision (b)(3)(B) of Government Code Section 549569(one matter regarding
right-of-way issues on Truxtun Avenue),
RECESS TO CLOSED SESSION
11. CLOSED SESSION ACTION
12. HEARINGS
a. Public Hearing to consider new City Council ward boundaries as
part of the reapportionment process.
Staff recommends Council accept comments, discuss, and give direction to staff to
prepare a final boundaries map for adoption.
13. REPORTS
14. DEFERRED BUSINESS
15. NEW BUSINESS
16. COUNCIL AND MAYOR STATEMENTS
17. ADJOURNMENT
Respectfully submitted,
Alan Tandy
City Manager
9/23/1111:35am
5 City Council Meeting of 09/28/2011
AGENDA HIGHLIGHTS
September 28, 2011 COUNCIL MEETING
Public Works staff will present a report proposing a budget amendment to add several street
improvement projects to the FY 011 /12 Capital Improvement Budget. Additional funding is
available as a result of unanticipated savings from- completed projects budgeted in the
Transportation Development Fund and a refund from Kern County from savings on the 7m Standard
Road/Highway 99 interchange project.
Agreements
Item 8q. Concession Services at Rabobank Arena and Convention Center. Staff proposes to
amend the current agreement with Aramark Services to extend it from June 2013 to June 2018.
Amendment No. 3 to Agreement No. 03-00 also stipulates that Aramark will make a capital
Investment worth approximately $275,000.00 with the Installation of a point of sale technology
system, portable food/beverage carts and other concession stand upgrades within 90 days of
executing the contract. The new improvements will provide faster and more efficient services.
There are no other changes to the current agreement.
Item 8s. Change Order for Construction of the Westside Parkway Protect (TRIP) At the time Phase
2 of this project was bid, the City and the Kern County Water Agency had agreed that KCWA
would design and construct a concrete box culvert to realign a portion of the Cross Valley Canal
(which they own) and the City would pay for it, as the project is necessary to proceed with the
construction of the Westside Parkway. However, KCWA subsequently determined that they could
not take on the project, so the City entered Into an agreement with them in October 2010 to
perform the work. The project needs to be move forward In order to avoid further delays In the
construction of the Parkway. This action requests approval of Change Order No. 21 with Security
Paving Company for $5,900,000.00 (total not to exceed $83,933,920.96). Sufficient funds are
budgeted to cover the change order.
Miscellaneous
Item Bee. Sports Village - Phase II. Staff is proposing to accelerate Phase II of the Sports Village,
which would allow for construction of eight more fields, additional parking, and construction of
McKee Road from Ashe Road, a restroom facility, and Infrastructure improvements for future field
lighting. This action requests the appropriation of $1,940,000.00 in available Park Development
Fees to the Recreation and Parks Capital Improvement Budget and a transfer of $550,000.00 from
the Old River and Panama Lane Park Project to the Sports Village Phase II project to fund
$2,490,000.00, which will cover the majority of the projected costs of $3,200,000.00. Staff Is currently
in discussions with local soccer and football groups regarding management of the facilities to be
constructed in Phase II and will agendize the subject of user agreements for future discussion with
the Community Development Committee.
ftem K Appropriation of Federal Surface Transportation Funds for Street Resurfacing Projects. As
a result of the favorable bidding climate, $481,017.00 in Federal funding was saved on the
pavement reconstruction project on White Lane from Gosford to Ashe Roads. Those funds have
been reprogrammed to 3 other federally funded pavement rehabilitation projects. The
appropriation of $210,025.00 to the Stine Road from Panama Lane to Pacheco Road Project;
$170,331.00 to the Stine Road from Pacheco Road to White Lane Project; and $99,761.00 to the
Pacheco Road from Hughes Lane to South H Street Project will decrease the City's share of costs
for these projects, allowing those local funds to be allocated to future capital improvement
projects.
There will be a conference with the Labor Negotiator and a conference with legal counsel
regarding one matter of potential litigation.
HEARINGS
Item 12a. Ward Reagoortlonment. At the August 17, 2011 City Council meeting, staff provided 3
concept maps showing options to balance the ward populations. Councilmembers Salas and
Benham have since introduced 2 more options. While none of the 5 concepts are being
recommended for adoption at this time, staff requests that the Council provide specific direction
to narrow the options, with goal of adopting an ordinance by the end of this calendar year.
Approved:
cc: Department Heads
Alan Tandy, City Manager City Managers File
City Clerk's File
News Media File
Agenda Highlights - September 14, 2011 Council Meeting
Page 2
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4
ADMINISTRATIVE REPORT
C LIF
MEETING DATE: September 28, 2011 AGENDA SECTION: Presentations
ITEM: 4
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Mayor Harvey L. Hall
September 16, 2011
Presentation by Mayor Hall of a Certificates of Appreciation to Wayne and Debbie Newlen
acknowledging their efforts in graffiti removal in their Northeast neighborhoods.
APPROVED
DEPARTMENT HEA
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION:
BACKGROUND:
krt
A
ADMINISTRATIVE REPORT
~o
MEETING DATE: September 28, 2011 AGENDA SECTION: Presentations
ITEM: 4, b
TO: Honorable Mayor and City Council
FROM: Mayor Harvey L. Hall
DATE: September 16, 2011
APPROVED
DEPARTMENT HEADL~~4-/
CITY ATTORNEY
CITY MANAGER /eS
SUBJECT: Presentation by Mayor Hall of Proclamation to Brian De La Cerda, representing Bike
Bakersfield, proclaiming, declaring October 5th, "International Walk and Bike to School Day" in
Bakersfield.
RECOMMENDATION:
BACKGROUND:
ndw
September 16, 2011, 9:31AM
W:\MAYOR\ADMIN\2011\Walk and Bike to School Day.docx
MEETING DATE: September 28, 2011 AGENDA SECTION:.WoIrK5kop5
ITEM: (0. q.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
September 19, 2011
Report on Proposed Additional Funding for Street Improvements (Wards 4, 6, 7):
Staff report regarding proposed budget amendments to add specific street
improvements to the Fiscal Year 2011 /12 Capital Improvement Budget.
2. Appropriate $1,797,000 Transportation Development fund balance ($1,097,466
reimbursement from the County of Kern and the remainder from savings on
completed projects within the Transportation Development Fund) to the Public
Works Department's Capital Improvement budget to fund street improvements
which are included on the Regional Transportation Facilities List.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION: Staff recommends acceptance of report and approval of appropriation.
BACKGROUND: This Administrative Report summarizes staff's recommendations to increase
appropriations for the Fiscal Year 2011 /12 Capital Improvement Program budget to fund
proposed additional street improvements.
Street Improvements:
Because of unanticipated savings in several completed projects budgeted within the
Transportation Development fund, additional funds are available to fund street improvements.
In addition, the City received $1,097,466 from the County of Kern as the City's share of savings
realized on the 7th Standard / 99 Interchange project. This refund was received in May 2011
and remains available for projects included on the Transportation Facilities List. Staff
recommends that both the unanticipated project savings and the 7th Standard refund be used
to fund street improvements. These proposed street improvement projects are all included on
the Regional Transportation Facilities List. Therefore, these proposed street improvements can be
funded with traffic impact fees paid by developers.
Staff recommends approval of the following street improvement projects along with the
corresponding appropriation:
1. East side of Coffee Road widening south of Goesling Aveune (Ward 4) $207,000
2. East side of Stine Road south of Berkshire Road (Ward 7) $93,000
G:\GR0UPDAT\ADMINRPT\2011 \09-28\REPORTS - Street Improvements.docx
A
ADMINISTRATIVE REPORT
3. East side of Stine Road north of Hosking Avenue (Ward 7) $100,000
4. West side of Stine Road south of McCutchen Road (Ward 6) $300,000
5. North side of Hosking Avenue east of Stine Road (Ward 7) $373,000
6. Both sides of Hosking Avenue west of Wible Road (Ward 7) $483,000
7. North side of Hosking Avenue east of Wible Road (Ward 7) $241,000
Total Appropriations
Except for the Coffee Road project, all the above street widening projects are needed to
address traffic congestion concerns. The existing width of the pavement only supports one
travel lane in each direction. This one lane of travel is not sufficient for the amount of traffic
currently on these roads. In general, the increase in traffic is because of recent development
projects, particularly the traffic going to and from the area's public schools - Ridgeview High
School on Stine Road south of McCutchen and Stonecreek Junior High School.
The proposed Coffee Road project is necessary so that the travel way will be a uniform width.
Since the adjacent property is already developed, there is no other method by which this
segment will be widened. Upon completion of the project, Coffee Road from Olive Drive to
Norris Road will have the width to support three travel lanes in each direction as required by the
Circulation Element of the City's General Plan.
Summary.
Staff recommends acceptance of this Report and approval of appropriations for the proposed
street improvements. As previously noted, the funding sources for the proposed street
improvements include savings realized on projects funded by traffic impact fees and the
$1,097,466 received by Kern County for the 7th Standard / 99 Intercharge Project. Therefore,
there is no General Fund impact associated with any of the proposed projects.
bu
G:\GR0UPDAT\ADMINRPT\2011 \09-28\REPORTS - Street Improvements.docx
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Roberta Gafford, City Clerk
DATE: September 20, 2011
APPROVED
DEPARTMENT HEAD T-
-k~
CITY ATTORNEY
CITY MANAGER-
SUBJECT: Approval of Minutes of the September 14, 2011 Regular Council Meeting.
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
U
BAKERSFIELD CITY COUNCIL
MINUTES
MEETING OF SEPTEMBER 14, 2011
Councll Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
Present: Mayor Hall, Vice-Mayor Couch,
Councilmembers Solos, Benham, Weir,
Sullivan, Johnson
Absent: Councilmember Hanson
2. INVOCATION by Pastor Roger Norwood, Bakersfield
Bakersfield First Assembly of God Church.
3. PLEDGE OF ALLEGIANCE by Carlos Garcia, 4+n grade
Student at Del Rio Elementary School.
Mayor Hall acknowledged the students from Bakersfield
College Government class in attendance at the meeting to
learn about City government.
4. PRESENTATIONS
a. Presentation by Mayor Hall of Proclamation to
To Links for Life Board of Directors, President
Stephanie Lynch, declaring October, 2011,
Paint the Town Pink Month.
Stephanie Lynch accepted the Proclamation and
made comments.
b. Presentation by Mayor Hall of a Proclamation to
KC the Bull and Kern County Fair CEO Bill Blair,
declaring September 21 - October 2, 2011, as
Kern County Fair Days.
KC the Bull was present. Bill Blair accepted the
Proclamation and made comments.
Bakersfield, California, September 14, 2011 - Page 2
5. PUBLIC STATEMENTS
a. Alan Scott, Citizens for High Speed Rail
Accountability in Kings County, supported
extension of review period for High Speed Rail
environmental documents, and addressed
negative impacts to the cities.
b. Michael Kennedy, principal of Bethel Christian
School, spoke regarding the negative impacts
of the High Speed Rail.
Couch requested Mr. Kennedy provide contact
information so that staff may contact him and Include
his comments with the City's comments on the EIR.
C. Robert Larson spoke regarding FEMA camps on
Seventh Standard Road.
6. WORKSHOPS
a. Update on the Review of the Draft
Environmental Impact Report for the High
Speed Rail Project.
City Manager Alan Tandy made comments and
indicated that the 60-day period is currently underway
in which comments can be made on the EIR. This
comment period is significant, as it preserves the city's
ability to take action if the Final ERI has not responded
to our comments. A 30-day extension has been
requested.
Jim Eggert made staff comments and provided a
PowerPoint presentation.
Vice-Mayor Couch asked staff to consider
whether a comment should be made with our
response concerning a different location.
Motion by Vice-Mayor Couch to accept report. APPROVED
AB HANSON
7. APPOINTMENTS
a. Application for Appointment of the Large City
Member from Kern County to the San Joaquin
Valley Air Pollution Control District Governing
Board.
Bakersfield, California, September 14, 2011 - Page 3
7.
APPOINTMENTS Continued
Motion by Vice-Mayor to appoint Councilmember
Hanson to the San Joaquin Valley Air Pollution Control
District Governing Board.
APPROVED
AB HANSON
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the August 17, 2011
Regular City Council Meeting.
Payments:
b. Receive and file department payments from
August 4, 2011 to September 1, 2011 in the
amount of $34,375,769.22 and self-insurance
payments from August 4, 2011 to September 1,
2011 in the amount of $1,156,668.86 totaling
$35,532,438.08.
Ordinances:
C. First Reading of Ordinance amending Municipal
Code Section § 1. 12.070 by adding Annexation
No. 604 consisting of 26.40 acres along the
north and south side of Taft Highway, east of S.
H Street to Ward 7.,
d. Adoption of Ordinance determining to permit
the continued existence and operation of the
Bakersfield Redevelopment Agency (FR
8/17/11)
Resolutions:
e. Resolution authorizing the Police Department to
apply for the Edward Byrne Memorial Justice
Assistance Grant ($185,624) from the U.S.
Department of Justice to expand the
downtown surveillance system, by adding
cameras to cover the Police Headquarters
building and areas on Union Avenue identified
by high crime rates.
FR
ORD 46S 1
RES 081-11
Bakersfield, California, September 14, 2011 - Page 4
8. CONSENT CALENDAR continued
f. Cry Wolf Alarm Permit and False Alarm
Management Services:
1. Resolution determining that Cry
Wolf False Alarm Management
Software, Billing and Collection
services cannot be reasonably
obtained through the usual
bidding procedures and
authorizing the Finance Director
to dispense with bidding therefor
and establish Cry Wolf False Alarm
Management Software, Billing
and Collection services with
Public Safety Corporation.
2. Agreement with Public Safety
Corporation to integrate the Cry
Wolf Alarm Management system
with the Police Records
Management System to
facilitate the administration of
false alarm charges and
collections.
g. Resolution in support of the ACR 42 regarding
"Eat Local, Buy California Grown Day"
h. Resolution to add territory, Area 3-82 (2739
Panama Lane) to the Consolidated
Maintenance District and preliminarily
approving, confirming, and adopting the Public
Works Director's Report and authorizing
collection of assessments by the Kern County
Tax Collector.
Resolution to add territory, Area 4-102 (2408 &
2420 Eye Street) to the Consolidated
Maintenance District and preliminarily
approving, confirming, and adopting the Public
Works Director's Report and authorizing
collection of assessments by the Kern County
Tax Collector.
RES 082-11
AGR 11-095
REMOVED FOR
SEPARATE
CONSIDERATION
RES 084-11
RES 085-11
Bakersfield, California, September 14, 2011 - Page 5
8. CONSENT CALENDAR continued ACTION TAKEN
j. Resolution of Intention No. 1697 to R01 1697
add territory, Area 5-63 (6801 Colony Street) to
the Consolidated Maintenance District and
preliminarily approving, confirming and
adopting the Public Works Director's Report.
k. Resolution of Intention No. 1698 to add territory, ROI 1698
Area 1-88 (2700 Calloway Drive) to the
Consolidated Maintenance District and
preliminarily approving, confirming and
adopting the Public Works Director's Report.
Agreements:
1. Agreement with Covanta Delano, Inc. AGR 11-096
(anticipated annual revenue to the City is
estimated at $750,000) for the sale of wood
chips from the Mt. Vernon Recycling Facility.
M. Agreement with SMG (not to exceed $60,000) AGR 11-097
for reimbursement of costs associated
with renting Rabobank Area for the Christian
Congregation of Jehovah's Witnesses
2012 conventions
n. Amendment No. 4 to Agreement No. 08-179 AGR 08-179(4)
with Sungard Public Sector, Inc.
($168,853.33) for service support of licensed
software.
o. Amendment No. 2 to Agreement No. 10-151 AGR 10-151(1)
with Jim Alfter Cement Contractor
($150,000; revised not to exceed $463,352.50
and extend term one year) for canal
liner repair.
p. Amendment No. 2 to Agreement No. 09-058 AGR 09-058(2)
with Nolte Associates, Inc. ($446,159.98;
revised not to exceed $6,532,920.93) for
Construction Management Services for the
Westside Parkway Project Phase 2.
Bids:
q. Reject all bids for Street Improvements, Padre
Hotel Block Project and Street
Improvements, 19th and H Street Staging Area
Project.
Bakersfield, California, September 14, 2011 - Page 6
8. CONSENT CALENDAR continued ACTION TAKEN
r. Reject all bids for the Development Services
HVAC Replacement Project.
S. Reject all bids for four-axle refuse trucks with
roll-off bins.
t. Accept bid and approve contract with AGR 11-098
Rock Bottom, Inc. ($140,725.01) for Landscape
Improvements, Municipal Airport Project.
U. Accept bid from Central California Power
($299,910) for the engine replacement on
six Elliot trailer-mounted generators used by the
Streets and Wastewater Divisions.
V. Accept bid from Quinn Co. ($76,697.40) for one
replacement pneumatic rubber
tired roller for the Streets Division.
W. Accept bid from Cyber Computers, Inc.
($131,592.66) for 33 replacement Panasonic
Toughbook laptops for Information Technology
Division.
X. Accept bid from Cyber Computers, Inc.
($92,704.68) for 84 replacement Lenovo
office laptops for the Information Technology
Division.
Y. Accept bid from Dell Marketing L.P. ($49,026.75)
for one additional Dell Equal Logic Storage
Area Network for the Information Technology
Division.
Z. Accept bid from Impex Technologies, Inc.
($63,014.74) for three replacement Dell
R810 servers for the Information Technology
Division.
ao. Accept bid and approve contract with Vulcan AGR 11-099
Materials Co. (not to exceed
$6,000,000) for the supply of street materials.
Bakersfield, California, September 14, 2011 - Page 7
8.
CONSENT CALENDAR continued ACTION TAKEN
Miscellaneous:
bb. Budget and Finance Committee Report
regarding Department of Housing & Urban
Development (HUD), Community Development
Block Grant (CDBG) and HOME
Investment Partnership (HOME) Amendment
No. 1 (FYI 1-12).
1. Reduce CDBG, HOME and ESG
Operating and Capital Budgets
by $799,422 in accordance with
HUD FY 2011-12 Action Plan
Amendment No. 1.
9.
cc. Appropriate $50,000 State Grant Revenues
(FY 2011-12 Grant Assistance Program
from the State Office of Alcoholic Beverage
Control) to the General Fund Police
Operating Budget, to fund overtime for the BPD
Vice division to conduct minor
decoy, shoulder tap operations, and provide
ABC training.
dd. City position on 2011 League of California Cities
resolutions.
ee. City Event Promotion during Council Meetings.
Councilmember Solos requested that Rom 8.g. be
removed for separate consideration.
Motion by Vlce-Mayor Couch to adopt Consent APPROVED
Calendar items 8.a. through 8.ee., with the removal of AB HANSON
Item 8g. for separate consideration.
g. Resolution in support of the ACR 42 regarding
"Eat Local, Buy California Grown Day."
Motion by Councllmember Solos to adopt resolution. APPROVED
CONSENT CALENDAR PUBLIC HEARINGS AB HANSON
None.
Bakersfield, California, September 14, 2011 - Page 8
10. CLOSED SESSION
ACTION TAKEN
a. Conference with Legal Counsel - Potential
Litigation; Closed Session pursuant to subdivision
(b) (3) (A) of Government Code Section 54956.9.
(One matter)
b. Conference with Legal Counsel - Existing
Litigation; Closed Session pursuant to subdivision
(a) of Government Code Section 54956.9 for
the following:
1. Youngblood, Harold v. City; KCSC
Case No. S-1500-CV-271785-DRL.
2. Halley, Darren v. City; KCSC Case
No. S-1500-CV-264464-DRL.
3. Torres, James Arthur v. Bakersfield
Police Department; KCSC Case
No. S-1500-CV-269344-WDP.
4. Anderson, Leon, Sr., et al v. City,
et al; KCSC Case No. S-1500-CV-
267009-DRL.
City Clerk Gafford announced that during Closed
Session, an activity report will be aired in the Council
Chambers and on television identifying shows and
events at city venues, as well as city park and
recreation activities. These events will continue to air
during Closed Session at future meetings.
Motion by Vice-Mayor Couch to adjourn to Closed APPROVED
Session at 6:30 p.m. AB HANSON
Motion by Vice-Mayor Couch to adjourn from APPROVED
Closed Session at 7:17 p.m. AB HANSON
11. CLOSED SESSION ACTION
C. Conference with Legal Counsel - Potential NO REPORTABLE
Litigation; Closed Session pursuant to subdivision ACTION
(b) (3) (A) of Government Code Section 54956.9.
(One matter)
Bakersfield, California, September 14, 2011 - Page 9
11.
CLOSED SESSION ACTION Continued
ACTION TAKEN
d. Conference with Legal Counsel - Existing
Litigation; Closed Session pursuant to subdivision
(a) of Government Code Section 54956.9 for
the following:
1. Youngblood, Harold v. City; KCSC ATTORNEY GIVEN
Case No. S-1500-CV-271785-DRL. DIRECTION
2. Halley, Darren v. City; KCSC Case ATTORNEY GIVEN
No. S-1500-CV-264464-DRL. DIRECTION
3. Torres, James Arthur v. Bakersfield NO REPORTABLE
Police Department; KCSC Case ACTION
No. S-1500-CV-269344-WDP.
12.
4. Anderson, Leon, Sr., et al v. City, NO REPORTABLE
et al; KCSC Case No. S-1500-CV- ACTION
267009-DRL.
REPORTS
a. Report regarding proposed budget
amendments to add specific median island
improvements to the FY 2011 /12 budget.
1. Appropriate $936,000 Developer
Share Project Cost to the Public Works
Department Capital Improvement
budget within the Capital Outlay Fund to
fund median island landscape
improvements.
Raul Rojas introduced Ralph Bayboy, Civil Engineer III,
who made comments and provided a PowerPoint
presentation.
Councilmember Couch requested Public Works
Director Rojas contact him to discuss Olive Drive and
Calloway Road.
Councilmember Sullivan requested staff look at
finishing the median located on Stine Road north of
Taff Hwy.
Councilmember Johnson requested staff look at
Installing medians at Hosking Road south from Wible to
McKee.
Bakersfield, California, September 14, 2011 - Page 10
12.
REPORTS Continued
ACTION TAKEN
Councllmember Johnson requested to discuss with
Public Works Director Rojas the expectation by citizens
of medians along South H Street.
Motion by Vice-Mayor Couch to accept report and
approve the appropriation.
b. Thomas Roads Improvement Program (TRIP):
Program Update.
1. Agreement with Parsons
Transportation Group Corp.
($27,665,816) for program
delivery/engineering and
environmental support services for
TRIP; and, preliminary engineering
and coordinating/managing
completion of the environmental
document for the Centennial
Corridor Loop (SR-58 Connector)
Project.
Public Works Director Rojas provided a PowerPoint
presentation.
Motion by Vice-Mayor Couch to accept report and
approve the appropriation.
13. HEARINGS
14. DEFERRED BUSINESS
a. Traffic Signal, Lighting System and
Median Modification on California
Avenue and Chester Avenue Project:
1. Accept bid and approve
contract with PTM General
Engineering Services, Inc.
($237,037) for project.
2. Appropriate $30,000 Gas Tax fund
balance to the Public Works
Department Capital Improvement
Budget.
APPROVED
AS HANSON
AGR 11-100
APPROVED
AS HANSON
AGR 11-101
Bakersfield, California, September 14, 2011 - Page 11
13.
15.
DEFERRED BUSINESS Continued ACTION TAKEN
Public Works Director Rojas made comments.
City Clerk Gafford announced correspondence was
received containing 11 signatures supporting an
audible pedestrian signal for this project.
Motion by Councilmember Solos to accept low bid, APPROVED
approve contract and appropriation, and direct staff AB HANSON
to Install an audible pedestrian signal for this project.
b. Proposal to Create a Housing Incentive
Task Force.
Motion by Vice-Mayor Couch to appoint APPROVED
Councllmember Weir, Councilmember Hanson and AB HANSON
himseff to the Housing Incentive Task Force.
NEW BUSINESS
None.
16. COUNCIL AND MAYOR STATEMENTS
Councllmember Johnson requested staff contact Ms.
Fisher about a fire hazard on at Sandra and White
Lane and bring the property Into compliance.
Councllmember Johnson addressed the Incident at
the Valley Plaza Mall and requested Police Chief
Williamson provide a status update on the security at
the Mall. He thanked the Police Department for its
efforts.
Councilmember Johnson invited everyone to attend
the Escape School which is a child protection
program, along with a movie, sponsored by Southern
California Gas, Councilmember Couch and himself,
on Friday at 6:45 at the Park and Riverwaik.
Councilmember Solos thanked his on-line supporters
that continue to join him for a virtual chat prior to the
Council meeting.
Councilmember Solos invited everyone to the cleanup
this Saturday at Stlern Park.
Bakersfield, California, September 14, 2011 - Page 12
16. COUNCIL AND MAYOR STATEMENTS Continued ACTION TAKEN
Councilmember Salas announced and invited
everyone to attend a Safe Neighborhoods meeting at
5:30 p.m., September 15, at the Friendship House.
Councilmember Salas thanked the Fire Chief and staff
for holding a fire safety academy at Station 5.
Councilmember Sullivan thanked IT Department for
promoting City events during the Council's Closed
Session.
Councllmember Sullivan thanked the Mayor for the
Mayor's Cleanup Schedule, and suggested the
schedule be Included with the promotion during
Closed Session.
Councilmember Sullivan mentioned that there were
wonderful programs held for the commemoration of
the 911 Anniversary.
Councllmember requested staff address the potholes
on McDonald Way, on the south side of Stockdale
Hwy., before Belle Terrace.
Vice-Mayor Couch Indicated there is an effort to have
a town hall meeting with the City and the County
whereby citizens can share their frustrations with
starting a business, relocating, or doing business in our
community, and look at what we can do at the local
level to incentivize that. The ultimate goal would be to
produce a report on the Issues that
individuals/business have that can be made better.
Mayor Hall thanked Councllmember Sullivan for
bringing forth her concerns each meeting regarding
litter. He announced he picked up 5 bags of normal
household trash which had been dropped off along
the freeways. He commended the Police Department
and Highway Patrol for their efforts to cite 161
Individuals for various loads not covered.
Mayor Hall commended Vice-Mayor Couch who
recently signed a highway agreement to pick up litter
and take care of the roadways around the Kern River
Parkway.
Bakersfield, Callfomia, September 14, 2011 - Page 13
16. COUNCIL AND MAYOR STATEMENTS Continued ACTION TAKEN
Mayor Hall announced Pam Lawrence, Deputy City
Clerk, will be retiring with 10 years of service. She has
been a commendable employee for the City Clerk
and has worked harmoniously with staff. She will be
moving to Texas to be with her family, and we wish her
well.
17. ADJOURNMENT
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
A
ADMINISTRATIVE REPORT
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8. b.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: September 15, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Receive and file department payments from September 2, 2011 to September
15, 2011 in the amount of $25,246,405.37 and Self Insurance payments from
September 2, 2011 to September 15, 2011 in the amount of $261,337.51,
totaling $25,507,742.88.
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
September 15, 2011, 4:19PM
SAKim GWDMIN\COUNCIL-ADMIN-AP-2012WDMIN-AP 092811.doc
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: & 0
TO: Honorable Mayor and City Council
FROM: Jim Eggert, Planning Director
DATE: September 15, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGERS
SUBJECT: Adoption of ordinance amending Bakersfield Municipal Code Section §1.12.070
by adding Annexation No. 604 consisting of 26.40 acres located along the north
and south side of Taft Highway, east of South H Street to Ward 7. (Ward 7)
RECOMMENDATION:
Staff recommends adoption of the ordinance.
BACKGROUND:
First reading of the ordinance was given on September 14, 2011.
This ordinance amends the ward boundaries to include Annexation No. 604 into the
corresponding Council ward. This annexation was recently approved by LAFCO.
Annexation No. 604 is located along the north and south side of Taft Highway, east of South H
Street. The annexation consists of seven parcels on 26.40 acres. Property owners consented to
annexation for development purposes and to receive city services. The territory includes the
Valley Manufactured Homes sales office and storage site (owned by Douglas & Miriam Fox,
Zunno Family Trust) and four undeveloped parcels (owned by Elmer Karpe and Voleti
Properties). This area will be included into Ward 7.
JE:dl
S:\Annexation\0rdinances\2011\Admin adopt-9-28-11 604.doc
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 0, d.
TO: Honorable Mayor and City Council APPROVED
FROM: Jim Eggert, Planning Director DEPARTMENT HEAD
JL
DATE: September 9, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution accepting grant funds from the cooperative endangered species
conservation fund (authorized under Section 6 of the endangered species act).
RECOMMENDATION:
Adopt Resolution to accept Federal Section 6 Grant funds.
BACKGROUND:
On August 24, 1994, permits were issued to the City of Bakersfield and County of Kern by the
U.S. Fish and Wildlife Service (USFW) and California Department of Fish and Game (CDFG) for
the Metropolitan Bakersfield Habitat Conservation Plan (HCP). These permits allow the "take"
and include payment of impact fees to reduce the effects of urban development upon
sensitive species in the metropolitan area. Both permits are slated to expire in August 2014;
however, both the City and County have requested an extension of time to these permits
since it is anticipated a new HCP will not be completed by the 2014 expiration date. This
extension would cover the time between the old and new HCP, (that request is still under
consideration by the wildlife agencies).
For the past two years, City staff in cooperation with the CDFG has applied for grants being
offered through the Federal Cooperative Endangered Species Conservation Fund
(authorized under Section 6 of the Endangered Species Act) with the intent to provide
funding for the development of a new Metro HCP. Last year, our grant application was
unsuccessful. However, this year we were successful and on August 25, 2011, the U.S.
Department of the Interior awarded the CDFG and City $427,000 to begin preparation of a
new Metro Bakersfield HCP.
in accordance with the procedures established by the U.S. Department of Interior, the City is
required to formally accept these Section 6 funds by formal resolution.
CG - S:\HCP\2014 New Plan\Post Award\admin report.docx
A
ADMINISTRATIVE REPORT
W
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM 8 C.
TO: Honorable Mayor and City Council
FROM: Phil Burns, Building Director
DATE: September 9, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of
certain weeds, debris and waste matter and the demolishment of dangerous
buildings and authorize collection of the assessments by the Kern County Tax
Collector.
RECOMMENDATION:
Staff recommends adoption of Resolution.
BACKGROUND:
Assessment hearing was held on September 12, 2011, by the City Manager designee and all
proposed charges were confirmed. The subject properties listed below were in violation of
Chapter 8.27 of the Bakersfield Municipal Code which prohibits maintaining open and
abandoned dilapidated structures which constitute public nuisances and prohibits maintaining
hazardous weeds, debris and waste matter and/or were determined to be in violation of
Chapter 15.24 of the Bakersfield Municipal Code which prohibits maintaining dangerous
buildings. The property owners were notified and failed to comply with the notices to abate such
public nuisance. After a hearing duly noticed and held before the Building Director, the Director
issued orders requiring the property owner to abate the public nuisance. The subject properties
are listed as follows:
PROPERTY LOCATION
APN COST
Ward 1 /Councilmember Salas
1. 1 114 Bank Street
2. 1204 Bank Street
3. 217 S. Brown Street
4. 229 S. Brown Street
010-230-14
$
300.00
010-230-18
$
300.00
019-192-12
$
105.00
019-192-06
$
105.00
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ADMINISTRATIVE REPORT
PROPERTY LOCATION APN COST
Ward 1 /Councilmember Solos
5.
731 S. Brown Street
019-121-15
$
300.00
6.
1020 S. Brown Street
019-051-10
$
1,088.00
7.
721 Brundage Lane
011-050-04
$
105.00
8.
1401 California Avenue
009-021-11
$
105.00
9.
224 Clifton Street
018-380-06
$
105.00
10.
320 Clifton Street
018-370-07
$
105.00
11.
308 Clyde Street
018-360-10
$
105.00
12.
3217 Dore Drive
022-302-31
$
105.00
13.
818 K Street
009-232-04
$
648.00
14.
312 Kincaid Street
018-140-09
$
105.00
15.
1128 Kyner Avenue
412-171-23
$
580.00
16.
600 Leland Avenue
022-294-18
$
300.00
17.
312 Lloyd Street
139-402-23
$
990.00
18.
3501 Meeks Avenue
172-123-14
$
105.00
19.
3604 Meeks Avenue
172-134-16
$
670.00
20.
208 S. Milham Drive
169-042-04
$
105.00
21.
3306 Oliver Street
172-101-45
$
105.00
22.
212 S. Owens Street
018-230-09
$
105.00
23.
909 P Street
009-162-11
$
780.00
24.
915 P Street
009-162-10
$
700.00
25.
608 R Street
009-391-15
$
875.00
26.
905 Sylvia Drive
022-162-09
$
105.00
27.
616 T Street
009-480-40
$
300.00
28.
3104 Timothy Street
022-302-21
$
300.00
29.
812 Townsley Avenue
011-222-28
$
300.00
30.
5502 Trabuco Canyon Drive
173-551-11
$
300.00
31.
330 Vernal Place
011-130-15
$
975.00
32.
1108 Virginia Avenue
018-1 12-19
$
968.00
33.
120 Wetherley Drive
020-064-09
$
105.00
34.
229 Wetherley Drive
020-091-20
$
720.00
35.
318 8th Street
009-504-13
$
1,020.00
36.
1422 E. 9th Street
018-061-18
$
300.00
Ward 2/Councllmember Benham
37.
1900 Alta Vista Drive
012-200-14
$
105.00
38.
2118 E Street
003-221-04
$
105.00
39.
1010 Kentucky Street
015-380-15
$
105.00
40.
3606 L Street
120-140-16
$
950.00
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ADMINISTRATIVE REPORT
PROPERTY LOCATION APN COST
Ward 2/Counciimember Benham
41.
200 Niles Street
012-250-17
$
835.00
42.
135 Oleander Avenue
008-272-06
$
300.00
43.
201 Oleander Avenue
008-260-09
$
105.00
44.
724 Oregon Street
013-270-08
$
1,266.00
45.
717 Sumner Street
016-070-05
$
300.00
46.
2207 Verde Street
008-283-11
$
775.00
47.
1934 17th Street
004-132-10
$
105.00
48.
1126 E. 18th Street
017-180-10
$
980.00
* 49
1119 E. 21 St Street
017-110-07
$
4,512.98
.
50.
1021 34th Street
002-031-02
$
795.00
* Demolished structure
Ward 3/Counciimember Weir
51.
1117
Acacia Avenue
021-270-21
$
105.00
52.
3508
Amherst Street
021-311-11
$
105.00
53.
2713
Arnold Street
021-402-18
$
105.00
54.
3212
Covina Street
146-052-02
$
665.00
55.
6100
Diamond Oaks Avenue
438-074-17
$
105.00
56.
3700
Grand Prix Place
533-132-12
$
689.00
57.
2801
Haley Street
021-363-16
$
300.00
58.
3004
Haley Street
021-072-05
$
105.00
59.
3108
Occidental Street
021-391-06
$
300.00
60.
8408
Olive Grove Court
451-502-13
$
300.00
61.
3409
Petite Sirah Street
146-641-20
$
105.00
62.
2412
Renegade Avenue
383-022-24
$
300.00
63.
2922
Roanoke Court
383-182-19
$
300.00
64.
5619
Rosado Court
531-062-11
$
105.00
65.
3301
Shiloh Ranch Road
438-071-04
$
300.00
Ward 4/Counciimember Couch
66.
5801 Grandifloras Drive
494-521-05
$
300.00
67.
2502 Parkgate Street
523-181-11
$
300.00
68.
2210 Ribble Valley Drive
523-300-10
$
788.00
69.
4502 Triple Crown Drive
527-061-03
$
775.00
70.
18 Ulysses Court
408-391-30
$
105.00
71.
12709 Woodson Bridge Drive
522-572-02
$
709.00
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ADMINISTRATIVE REPORT
PROPERTY LOCATION
Ward 5/Councilmember Hanson
APN COST
72.
1708 Calaveras Court
380-063-17
$
300.00
73.
912 Harvest Creek Road
501-062-03
$
105.00
74.
8919 Mendocino Road
501-192-05
$
105.00
75.
8212 Newhaven Court
389-321-16
$
825.00
76.
10809 Pleasant Valley Drive
497-252-05
$
300.00
77.
9902 Pyramid Peak Drive
394-450-43
$
105.00
78.
11021 Soltierra Place
394-093-19
$
105.00
Ward 6/Couciimember Sullivan
79.
5617 Anise Court
384-151-05
$
300.00
80.
3817 Basil Court
384-140-35
$
745.00
81.
3512 Cardamon Drive
384-103-02
$
775.00
82.
5200 Curson Avenue
355-042-17
$
880.00
83.
4913 Evanston Court
384-040-38
$
105.00
84.
5005 Hartford Avenue
384-040-63
$
105.00
85.
5810 Pine Canyon Drive
499-451-08
$
105.00
86.
5620 Summer Villa Drive
499-272-04
$
105.00
Ward 7/Councilmember Johnson
87.
3701 Balboa Drive
025-081-05
$
775.00
88.
3200 Beaumont Court
023-355-05
$
300.00
89.
West of 2703 Berkshire Road
515-020-02
$
105.00
90.
2717 Cambria Avenue
023-442-01
$
300.00
91.
4209 Chadbourn Street
171-144-1,1
$
600.00
92.
5008 Dolfield Avenue
372-211-20
$
105.00
93.
2208 Fairview Road
372-382-02
$
1,244.00
94.
2100 Lacey Street
023-491-01
$
300.00
95.
1725 Montgomery Avenue
023-143-04
$
680.00
96.
1305 Park City Avenue
516-183-02
$
105.00
97.
6017 Ream Way
413-051-12
$
300.00
The owners of the above-mentioned properties failed to commence the required work as
ordered by the Building Director to abate a public nuisance. As permitted under Chapter
8.80 of the Bakersfield Municipal Code, the public nuisances listed above were abated
under the direction of the Chief Code Enforcement Officer. The costs incurred by the City
can be assessed against the property as provided for in Chapter 8.80 of the Bakersfield
Municipal Code. Property owners had been given notice of their right to appear at the
hearing on this matter before the City Manager designee and to object to the correctness of
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ADMINISTRATIVE REPORT
the costs incurred by the City to remove the public nuisance. The City Manager designee
has approved the assessments associated with the above mentioned properties.
The Council will need to confirm the approval of the City Manager designee of the costs
incurred by the City for work performed to remove the public nuisance and order that such
costs be made a lien against the property. This will be done by adoption of the attached
resolution.
September 9, 2011, 3:20PM/kd
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MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: R. .C.
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: September 2, 2011
SUBJECT: Sewer connection fee assessments (Ward 4):
AP VED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
1. Resolution confirming assessments for sewer connection fee and authorizing
the collection of assessment by the Kern County Tax Collector.
2. Agreement with Trento Family Trust, co-trustees Tom A. Trento and Terri L.
lascone, 2112 Majesty Palm Street, to pay sewer connection fee in
installments and notice of special assessment lien.
RECOMMENDATION: Staff recommends adoption of Resolution and approval of Agreement.
BACKGROUND: The owners of the property at 2112 Majesty Palm Street desire to connect the
above referenced property to the City sewer system. The property owners claim that to pay
the sewer connection fee in one payment would produce an economic hardship. To assist in
paying the connection fee, the City has contracted with the property owners to spread the
connection fee over a seven year period to be collected with their property taxes in
accordance with Municipal Code Section 14.12.030, 14.12.390, and 16.32.060.
Ordinance No. 4648 dated August 17, 2011, authorizes the Kern County Tax Collector to
collect the sewer connection and construction fee over a period not to exceed eight years.
do
G:\GR0UPDAT\ADMINRPT\2011 \09-28\Sewer Connect Fee 2112 Majesty Palm St.doc
A
ADMINISTRATIVE REPORT
lot
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8, g
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: September 15, 2011
APP OVED
DEPARTMENT HEAD
CITY ATTORNEY 0,e
CITY MANAGER D
SUBJECT: Resolutions to add territories to the Consolidated Maintenance District and
preliminarily approving, confirming, and adopting the Public Works Director's
Reports and authorizing collection of assessments by the Kern County Tax Collector:
1. Area 1-88 (2700 Calloway Drive) - Ward 4
2. Area 5-63 (6801 Colony Street) - Ward 7
RECOMMENDATION: Staff recommends adopting the Resolutions.
BACKGROUND: On August 17, 2011, the Council adopted Resolution of Intention No. 1698 and
1697 respectively, adding the above territories to the Consolidated Maintenance District as
required by Section 13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance
District will provide for the maintenance of parks and/or street landscaping. The area will be
under park and/or streetscape zones of benefit and will be assigned the appropriate tier levels
when parks and/or street landscaping have been installed.
The addition of this territories to the Consolidated Maintenance District is not prohibited by
Proposition 218.
The City of Bakersfield has received a letter from the owner(s) of the properties described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owner(s) have also submitted a Proposition 218 ballot indicating their consent
to the assessment.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be supplied to the
subdividers)/developer(s) to be recorded with the subdivision map.
ps
G:\GR0UPDAT\ADMINRPT\2011 \09-28\Res Estab admin - CMD 1-88, 5-63.docx
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: , h
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: September 15, 2011 CITY ATTORNEY
tl 4F
CITY MANAGER .S
SUBJECT: Resolutions of Intention (ROI) to add territory to the Consolidated Maintenance
District and preliminarily approving, confirming, and adopting the Public Works
Director's Reports:
1. ROI #1699 adding territory, Area 1-89 (NW corner of Reina Road and Old Farm
Road) - Ward 4
2. ROI # 1700 adding territory, Area 4-104 (3001 Buck Owens Boulevard) - Ward 3
3. ROI # 1701 adding territory, Area 4-105 (3700 Chester Avenue) - Ward 3
4. ROI # 1702 adding territory, Area 4-103 (4485 Buck Owens Boulevard) - Ward 3
5. ROI # 1703 adding territory, Area 2-48 (6465 Ming Avenue) - Ward 4
RECOMMENDATION: Staff recommends adopting the Resolutionsof Intention.
BACKGROUND: A written request has been received by the City Engineer from the owner(s) of
the parcels to be included into the Consolidated Maintenance District as required by section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide
for the maintenance of a public park and street landscaping. These areas will be under the park
and streetscape zones of benefit and will be assigned appropriate tier levels when a park has
been constructed and street landscaping has been installed.
Staff is recommending the new territories be added to the Consolidated Maintenance District at
the next City Council meeting.
The City of Bakersfield has received a letter from the owner(s) of the properties described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owner(s) also have submitted a Proposition 218 ballot indicating their consent
to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be supplied to the
G:\GR0UPDAT\ADMINRPT\2011\09-28\ROI est CMD 1-89, 2-48, 4-103, 4-104, 4-105.docx
ADMINISTRATIVE REPORT
subdivider(s)/developer(s) to be recorded with the subdivision map. A copy of this covenant is
attached for reference.
ps
G:\GR0UPDAT\ADMINRPT\2011\09-28\ROI es1 CMD 1-89, 2-48, 4-103, 4-104, 4-105.docx
MEETING DATE September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
September 14, 2011
AP ROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Resolution of Intention No. 1696 to order the vacation of an access easement
located at 2620 K Street, between 26th Street and 271h Street. (Ward 2)
RECOMMENDATION: Staff recommends adoption of the Resolution of Intention.
BACKGROUND: The City of Bakersfield has received a request to vacate an access easement
located at 2620 K Street, between 26th Street and 27th Street. This vacation has been
requested by San Joaquin Community Hospital. The existing access easement is being
relocated to better suit the hospital's development of the site. Exhibit B of the Resolution
provides the specific location of the access easement.
The City Fire, Police, Public Works, Development Services, and Economic Development
Departments have been notified of the request and no objections have been received as of
the date of this report. Public Works notes that there is no City sewer or storm drain facilities in
this area.
The utility companies serving the area have been notified by mail. There has been no
objection as of the date of this report.
Preliminary notices were also mailed to all adjacent property owners within a 300 - foot radius
of the proposed vacated area. Public Works has received no objections from these owners as
of the date of this report.
On August 17, 2011, the Planning Department found the proposed vacation of the access
easement located at 2620 K Street, between 26th Street and 27th Street to be consistent with
the Metropolitan Bakersfield General Plan pursuant to Government Code 65402.
It was determined that this action is exempt from the requirements of
Environmental Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines
because there is no possibility that the action may have a significant
environment.
/mm
the California
(general rule),
effect on the
September 15, 2011; 8:51 AM
GAGR0UPDAT\ADMINRPT\2011\09-28\SJCH Access Easement Vacation.doc
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: August 30, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Design Consultant Agreement with Raftelis Financial Consultants, Inc. ($65,263)
to complete a Wastewater Utility Rate Study for residential and commercial
sewer user rates and for sewer connection fees (All Wards).
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: Sewer user charges and fees, including industrial and sewer service user
surcharges, are adopted annually per the Bakersfield Municipal Code. Sewer user charges
cover the cost of operation and maintenance of the sewer treatment plants and for the
existing sewer collection system. These sewer user charges and fees are calculated in
accordance with the current Revenue Program for Wastewater and Stormwater Facilities,
adopted by Council on May 16, 2001. The Revenue Program was prepared according to
guidelines established by the State Water Resources Control Board, Division of Water Quality.
Because of the complexity in computing sewer user rates, staff recommends that a
consultant with experience in performing wastewater utility rate studies be retained to review
the City's current sewer user rates and make recommendations to ensure the long-term fiscal
sustainability of the Sewer Enterprise Fund while keeping customer rates as low as prudently
possible in light of the economic climate. The Utility Rate Study is recommended to be
performed at this time for the following reasons:
The Plant 3 Expansion Project yielded a $234 million asset to the City. Depreciation of
this asset impacts the various components of the sewer user rate (flow, biological
oxygen demand, and total suspended solids). A review of how best to equitably
allocate this cost to various users and various components would be beneficial.
Sewer connection fees have significantly declined in recent years because of the
downturn in development activity. Connection fees are used to fund the debt service
payments for the two Plants. With the decline in connection fees, more of the debt
service costs must be recouped through the sewer user fee. The Utility Rate Study will
include a review of current connection fees in addition to the sewer user fees.
The current Revenue Program is over ten years old. Besides the Plant 3 Expansion
Project and the drop in sewer connection fees, other variables have changed since
the last Revenue Program. These variables include, but are not limited to, increase in
population served, increase in operation and maintenance costs, and changes in
PW WW/LS/E2K205
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ADMINISTRATIVE REPORT
treatment capacity. The proposed Utility Rate Study will take into account these
changing variables.
On June 3, 2011, Requests for Qualifications (RFQ) were requested from interested consultants
to perform the Utility Rate Study. The Study includes an independent assessment and
evaluation of the City's existing wastewater rate structure. The Study also will include
recommendations for the City's consideration. The broad objective of the study is to
adequately and equitably fund wastewater operations, capital costs, and bonded debt while
minimizing rates to the greatest degree possible. The study will be based on a comprehensive
review of the City of Bakersfield's wastewater fund and budgets, customer classes, current
usage data, and wastewater cost of service.
On July 27, 2011, the following seven firms submitted responses to the RFQ:
AECOM Technical Services, Inc.
Bartle Wells Associates
Camp Dresser & McKee Inc.
Financial Consulting Solutions Group Inc.
HF&H Consultants
Kennedy/Jenks Consultants
Raftelis Financial Consultants
Public Works and Finance Department staff evaluated the submittals received from the seven
firms. These seven firms were evaluated based upon a 100-point scale which consisted of items
relating to the project's scope. Based upon the results of this point scale, the following five
firms were selected to participate in the interview process and to submit a fee proposal:
Bartle Wells Associates
Camp Dresser & McKee Inc.
HF&H Consultants
Kennedy/Jenks Consultants
Raftelis Financial Consultants
On August 16, 2011, Public Works and Finance Department staff conducted the interviews.
These interviews were also based upon a 100-point system with interviewees asked a series of
questions relating to the project's scope. Once the point system scoring was completed,
sealed fee proposals from each of these five firms were opened. Staff recommends award of
the agreement to Raftelis Financial Consultants based on the combination of their
qualifications and fee proposal being the most favorable to the City.
This project is funded entirely with Sewer Enterprise funds. There is no General Fund impact
associated with this agreement. Sufficient funds are budgeted to award this agreement.
PW WW/LS/E2K205
GAGR0UPDATWDMINRPT\2011\09-28\Admin Report Utility Rate Study 2011-x.docx
ADMINISTRATIVE REPORT
The Utility Rate Study will be used to calculate residential and commercial sewer rates and
also to calculate the sewer connection fee for FY 2012/13. The findings of this Study will be
presented to the City Council in late 2011 or early 2012.
Is
PW WW/LS/E2K205
GAGR0UPDAT\ADMINRPT\2011\09-28\Admin Report Utility Rate Study 2011-x.docx
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ADMINISTRATIVE REPORT
1
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8, V_,
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEA
DATE: September 12, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Agreement with the Alliance Against Family Violence and Sexual Assault for $16,305
of Emergency Shelter Grant funds to support the operating costs to continue
services. The facility's administrative address is 1600 East Truxtun Avenue, (Ward 2)
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
The Alliance Against Family Violence and Sexual Assault (AAFV) has provided services including a
homeless "safe house" shelter for more than 32 years. Its goals are to stop domestic violence
and assault in Bakersfield, assist women and children who become homeless as a result of
domestic violence, and help those women and children reclaim their lives through independent
living. The facility operates 24 hours a day.
The City has provided Emergency Shelter Grant (ESG) funds to AAFV since 1995. The purpose of
these funds is to improve the quality of existing shelters for the homeless in addition to having the
shelters provide services to prevent homelessness.
In the Fiscal Year 2011/12 Action Plan process ESG funding for AAFV was budgeted for $16,305.
The allowable expenses include staffing costs, utilities, office supplies, telephone costs, insurance,
occupancy products, building maintenance supplies, equipment maintenance, and janitorial
services.
With this agreement, staff will continue its streamlined invoicing process. The goal is to provide
AAFV with a detailed written procedure to minimize the time its staff will spend on preparing
claims for payment. There will be a workshop in the Fall to provide guidance to AAFV and other
agencies receiving 2011 /12 funding, This workshop has been provided to Non-Profit Agencies
since 2000. This process will help these agencies continue to be more efficient and assure City
staff can quickly process claims.
S:\Admins\City Council\City Council Admins 2011WAFV ESG 2011-12 Admin.Doc
September 12, 2011 10:31 AM
TR
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ADMINISTRATIVE REPORT
IF
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8, 1.
TO: Honorable Mayor and City Council A
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT H D
DATE: September 15, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Agreement with Bakersfield Senior Center, Inc. for $85,000 of Community
Development Block Grant funds for operational expenses at 530 4m Street,
(Ward 1)
RECOMMENDATION:
Staff recommends approval,
BACKGROUND:
Bakersfield Senior Center, Inc. (BSC) has provided services to the seniors of Bakersfield for well
more than 26 years. Its mission is to encourage older adults to participate in a variety of
volunteer activities and programs so they remain an integral part of the community, In addition,
BSC continues to provide many services through the center to ensure the health and welfare of
the seniors.
The City has provided Community Development Block Grant (CDBG) funds to BSC since 2002 due
to a continued reduction in donations to the center's operations.
In the Fiscal Year 2011 /12 Action Plan process, CDBG funding for BSC was budgeted in the
amount of $85,000. The allowable expenses include employee salaries and benefits, professional
fees, facility operational costs such as office supplies, utilities, maintenance, and food and
supplies for serving congregant meals on site.
Staff intends to hold a workshop in the Fall of 2011 to provide guidance to BSC and other
agencies receiving 2011 /12 funding. These workshops have been held since 2000 and have
proved to increase efficiency and reduce the time it takes for City staff to process claims.
S:Wdmins\City Council\City Council Admins 2011\13SC 11-12 Admin.Doc
September 15, 2011 2:16 PM
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ADMINISTRATIVE REPORT
C '~wr d♦
!FO
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: $ , M.
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEA Z%~
DATE: September 12, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Agreement with the Bakersfield Rescue Mission for $61,797.90 of Emergency Shelter
Grant funds to support the operating costs for facility located at 816 E. 21s' Street.
(Ward 2)
RECOMMENDATION:
Staff recommends approval,
BACKGROUND:
The goal of the Bakersfield Rescue Mission (BRM) is to help homeless persons transition to stable,
self-sufficient community living, BRM has provided essential services to the homeless persons of
Bakersfield for more than 60 years. The facility operates 24 hours a day and was formerly known
as Homeless Intervention Services, Inc,
The City has provided Emergency Shelter Grant (ESG) funds to BRM since 2000. The purpose of
these funds is to improve the quality of existing shelters for the homeless in addition to having the
shelters provide services to prevent homelessness.
In the Fiscal Year 2011 /12 Action Plan process ESG funding for BRM was budgeted for $62,000.
However, HUD reduced this funding which lowered the amount available for this agreement to
$61,797.90, The allowable expenses include staffing costs, utilities, office supplies, telephone
costs, insurance, occupancy products, building maintenance supplies, equipment maintenance,
and janitorial services.
In order to ensure compliance with this agreement, staff will continue its streamlined invoicing
process. The goal is to provide BRM with a detailed written procedure to minimize the time its
staff will spend on preparing claims for payment. There will be a workshop in the Fall to provide
guidance to BRM and other agencies receiving 2011/12 funding, The Non-Profit Funding
Workshops have been held since 2000, This process will help these agencies continue to be more
efficient and assure City staff can quickly process claims.
S:\Hdmins\City Council\City Council Admins 2011\BRM ESG 2011-12 Admin.Doc
September 12, 2011 10:31 AM
TR
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8. n .
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HE
DATE: September 14, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Agreement with the Bethany Services/Bakersfield Homeless Center for $61,797.90 of
Emergency Shelter Grant funds to support the operating costs for facility located at
1600 East Truxtun Avenue. (Ward 2)
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
Bethany Services/Bakersfield Homeless Center (BHC) has provided essential services to the
homeless families in Bakersfield for more than 38 years. The goal of BHC is to help homeless
families transition to stable, self-sufficient community living. The facility operates 24 hours a day,
The City has provided Emergency Shelter Grant (ESG) funds to BHC since 1995. The purpose of
these funds is to Improve the quality of existing shelters for the homeless in addition to having the
shelters provide services to prevent homelessness.
In the Fiscal Year 2011/12 Action Plan process ESG funding for BHC was budgeted for $62,000.
Due to HUD's reduction in Emergency Shelter Funding the budgeted amount was lowered to
$61,797.90. The allowable expenses include staffing costs, utilities, office supplies, telephone
costs, insurance, occupancy products, building maintenance supplies, equipment maintenance,
and janitorial services.
With this agreement, staff will continue its streamlined invoicing process. The goal is to provide
BHC with a detailed written procedure to minimize the time its staff will spend on preparing claims
for payment. There will be a workshop in the Fall to provide guidance to BHC and other
agencies receiving 2011 /12 funding. Funding Workshops have occurred since 2000. This process
will help these agencies continue to be more efficient and assure City staff can quickly process
claims.
S:\Admins\City Council\City Council Admins 2011\13HC ESG 2011-12 Admin.Doc
September 14, 2011 10:34 AM
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ADMINISTRATIVE REPORT
MW 11
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: September 16, 2011 CITY ATTORNEY
e*1
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 01-192 with the County of Kern for southern
City entrance sign located in future Kern Delta Park. (Ward 7)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND:
On August 22, 2001, the City approved Agreement No. 01-192 with the County of Kern to allow
the City to construct an entrance sign on County owned property located at the southwest
corner of south H Street and McKee Road. The purpose of the sign is to welcome people
traveling north on State Route 99 to the City of Bakersfield.
The County's property is a future park site commonly known as Kern Delta Park. Portions of the
property have been developed to a senior center, a large park and ride lot, and a future
medical clinic to be constructed and owned by Clinica Sierra Vista.
Clinica Sierra Vista has requested that the City and County agree to modify the terms of the
agreement to facilitate the development of their new medical facility. The original agreement
provided for the City to access the entrance sign via an easement along the southerly fifteen
feet of the County's property. Further, that the City would run the utilities necessary for the sign
along the southern and western boundaries of the County's property. The County is proposing
to relocate the access easement from the southern boundary to the western boundary.
Historically, the City has been using the western boundary to access the sign. So amending
the agreement will make it consistent with existing practices. The utility easement along the
southern boundary would remain for the existing water line from H Street to the sign.
DMA/s
September 16, 2011, 8:58AM
PAMyFiles\Admin Reports\Southern Entrance Sign.doc
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: a.
TO: Honorable Mayor and City Council
FROM: Nelson Smith, Finance Director
DATE: September 14, 2011
DEPARTMENT HEAD
11
CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 2 to Agreement No. 10-080 with Pacific Building Care allowing a
name change only to Commercial Cleaning Systems, Incorporated to allow
continuance of the annual contract for janitorial maintenance at City Hall North.
(Ward 2)
RECOMMENDATION: Staff recommends approval of amendment to the Agreement.
BACKGROUND: On June 9, 2010, Council approved the annual contract for janitorial
maintenance of City Hall North with Pacific Building Care in the amount of $43,372; renewable
annually thereafter for four (4) consecutive one-year periods. On June 8, 2011, Council
executed Amendment No. 1 extending the contract term one year and adding $43,372 for a
revised not to exceed amount of $86,744.
On August 16, 2011 staff received information from the vendor that they were consolidating
operations of several of their businesses under one name and requested all future payments
and contractual references be directed toward Commercial Cleaning Systems, Inc.
If approved, Amendment No. 2 will allow a name change from Pacific Building Care to
Commercial Cleaning Systems, Incorporated. All other provisions of the agreement will remain
in full force and effect.
Purchasing Division/M
SAPURCHWDMINAmendments 11-12V1mend#2 to Agmt 10-080, Pacific Building Care name change September 28, 2011.doc
September 16, 2011, 8:48AM
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ADMINISTRATIVE REPORT
IU
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: g
TO: Honorable Mayor and City Council APPROVED
FROM: Alan Tandy, City Manager DEPARTMENT HEAD
DATE: September 20, 2011 CITY ATTORNEY7AZ~~.14
CITY
SUBJECT: Amendment No. 3 to Agreement No. 03-099 with Aramark Entertainment, Inc.
regarding concession services at the Rabobank Arena and ConventionCenter
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
The City and Aramark Entertainment, Inc. entered into Agreement No. 03-099 on April 30, 2003,
for the provision of concession services at the arena (originally known as the Centennial
Garden). Amendment No. 1, approved on July 21, 2004, added the concession services at
the convention center. Amendment No. 2, approved on March 16, 2007, extended the term
of the agreement with Aramark to June 13, 2013. It also increased the percentage of Gross
Concessions Receipts for sales of food and beverages paid by Aramark to the City to 45%
(from 30% for the Convention Center and either 35% to 40% for the Arena).
This proposed amendment is to request the City Council's approval to extend the agreement
for an additional five year term, to begin on June 13, 2013 and to expire on June 13, 2018. The
amendment will also require Aramark to provide approximately $275,000.00 in investments for
a point-of-sale technology system, portable food and beverage carts, and miscellaneous
concession stand upgrades. These improvements, which are needed to provide faster and
more efficient concession services, are to be installed within 90 days of the execution of the
amendment.
No other changes are included in this proposed amendment, and all other terms of the
Agreement and the previous two amendments will remain in effect.
Aramark has provided quality services over an extended period of time, and staff believes
that their positive performance merits an extension. With the capital improvements they will
be installing, the concession operations should be further enhanced.
Staff recommends approval of Amendment No. 3 to extend Agreement No. 03-099 with
Aramark Entertainment, Inc. for concession services at the Rabobank Arena and Convention
Center for a five year term, beginning June 13, 2011 and expiring on June 13, 2018.
Aramark Amendment No. 3 - 092811
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ADMINISTRATIVE REPORT
LIF 0
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: . r,
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: August 30, 2010
A ROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER J
SUBJECT: Amendment No. 10 to Design Consultant Contract No. 04-214 with Parsons
Water and Infrastructure ($255,500; revised not to exceed $18,004,967) for
additional design and construction service for the Wastewater Treatment Plant
No. 2 Odor Control and New Septage/Grease Receiving Station Project located
at Mt. Vernon Avenue (Ward 1).
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: On July 21, 2004, Council approved Agreement No. 04-214 with Parsons Water
and Infrastructure to provide design-engineering services for the Wastewater Treatment Plant
No. 3 Expansion Project located at Ashe Road and McCutchen Road. Amendment No. 3 to
this Agreement, approved at the November 15, 2006 City Council meeting, increased the
scope of work for this Agreement to include design and construction support services for the
Odor Control and Grease/Septage Station Project (Project) at Wastewater Treatment Plant
No. 2 which is located on Mt Vernon Avenue. Amendment No. 3 added $444,870 for design
and construction support services of Project. This amount was based upon preliminary
estimates.
The construction phase of the Project started in 2011. Compensation limits included in
Amendment No. 3 will soon be exhausted. Parsons continues to support the construction
phase of the Project which is approximately 24% complete. Substantial work remains including
submittals, shop drawing review, request for information, and inspection support.
This proposed Amendment increases compensation limits for this Agreement and provides for
additional construction support services to complete the Project.
Sufficient funds are budgeted to award this Amendment. There is no General Fund impact
associated with this Amendment.
PW WW/LS/E4K114
G:\GROUPDATWDMINRPT12011\09-28\Parsons Amendment 10 Admin Report E4K114.doc
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8.s
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: September 22, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY D .
CITY MANAGER Iw
SUBJECT: Contract Change Order No. 21 to Agreement No. 09-076 with Security Paving
Company, Inc. ($5,900,000.00; for a revised not to exceed amount of $83,933,920.96)
for the Construction of the Westside Parkway Phase 2 Project (TRIP) (Wards 2, 4, and
5).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: At the time of bidding the Westside Parkway Phase 2 project, the City and the
Kern County Water Agency (KCWA) had agreed that KCWA, as owner and operator of the Cross
Valley Canal (CVC), would design and construct a concrete box culvert to re-align a portion of
the CVC that conflicted with the alignment of the Westside Parkway. The City was to fund both
the design and construction costs for the box culvert since the culvert is a part of the overall
Project. Accordingly, the project bid construction plans and specifications stated that this
concrete box culvert was going to be constructed before June of 2010 by others.
After the City construction contract was awarded to Security Paving for the Westside Parkway
Phase 2 project, KCWA experienced management changes. The City was subsequently notified
that KCWA no longer had adequate staff or time to administer the design and construction of this
box culvert. On October 13, 2010, the City entered into Agreement 10-147 with KCWA whereby
the City, instead of KCWA, would take the lead in designing and constructing the culvert. The
City amended the contract with AECOM, designers of the Westside Parkway, to include design of
the box culvert in their scope of services. AECOM, working with both City and KCWA staff,
completed the design of this box culvert. KCWA has approved the construction plans for the box
culvert. In order to meet the time schedule for completion of the Project, the box culvert must be
completed as soon as possible. The delays created by KCWA require expeditious handling of this
Contract Change Order.
City staff negotiated a price with Security Paving for construction of this box culvert.
Staff recommends approval of Contract Change Order No. 21. Change Orders to date,
including this proposed Change Order, total $ 7,361,475.89. This is a 9.6% increase over the
Agreement as illustrated below:
• Original Contract Amount = $ 76,572,445.07
• Previous Change Orders = $ 1,461,475.89
• Current Change Order No. 21 = $ 5,900,000.00
• Amended Contract Agreement after Change Orders = $ 83,933,920.96
Net Increase to date = $ 7,361,475.89
GAGROUPDATWDMINRPT\2011\09-28Wdmin Rpt CCO 21 Westside Parkway Phase-2 A.docx
Project # T9WP20
Sufficient funds have been previously budgeted to pay for this contract change order.
When the Westside Parkway Phase 2 project was bid, the City was trying to utilize all available
State funding to build the project. This resulted in portions of the project construction bid and
contract award being accomplished with less than final design work completed, and as such, a
higher amount of change orders than normally anticipated are expected as the construction
progresses. However, because of the extraordinarily favorable bid climate at the time, the City
was able to extend the project limits from Coffee Road all the way to Allen Road on top of
keeping all the State funding intact. Funds have been budgeted for future potential change
orders. These series of actions have been in the best interest of completing this Project, which is
a critical component of the TRIP program.
G:\GROUPDATWDMINRPT\2011\09-28Wdmin Rpt CCO 21 Westside Parkway Phase-2 A.docx
Project # T9WP20
A
ADMINISTRATIVE REPORT
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: $,t-
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: September 15, 2011
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve contract to Red River Specialties, Incorporated (not to
exceed amount of $206,000) for the annual contract for the supply of chemical
insecticides/herbicides. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid and approval contract.
BACKGROUND: Invitations to Bid were sent to approximately one hundred (100) suppliers for
chemicals and insecticides/herbicides. Two (2) complete bids and two (2) partial bids were
received in response to solicitation (spreadsheet attached). Complete bids were received
from Red River Specialties, Inc. and Crop Production Services. Partial bids were received from
Target Specialty Products and Alligare, LLC.
The bids solicited were based on a list of chemical insecticides/herbicides with estimated
quantities. The lowest overall bid submitted was from Red River Specialties, Incorporated.
Funds in the amount of $206,000 are budgeted in the Recreation and Parks Department's
General Fund Operating budget to fund this contract. Even though the mathematical
calculations of the various bidders' unit prices multiplied by the City's estimated number of
units exceeds the budget figure, we only enter into the contract for the amount of budgeted
funds available. The bidders understand that they are bidding on per unit prices and not an
overall dollar award. The contract award is for a one year period; renewable annually for four
consecutive one-year periods at the City's option and upon mutually agreeable terms.
Staff finds the lowest overall bid submitted by Red River Specialties, Incorporated to be
acceptable and recommends approval of the contract in the amount of $206,000.
Purchasing Division
WPURCHWDMIN Admin 11-12WC for Chemical Insecticides Herbicides, 11-12-19, September 28, 2011.docu
September 16, 2011, 8:43AM
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ADMINISTRATIVE REPORT
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8. U.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: September 14, 2011
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from Jim Burke Ford, Bakersfield, in the amount of $56,679.52 for one
(1) replacement Super Duty (19,000 GVW) Service Truck with Crane for the Public
Works Department, Streets Division. (Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Invitations to bid were sent to over one hundred (100) suppliers of service trucks
with cranes. A bid in the amount of $56,679.52 was received from Jim Burke Ford, Bakersfield
and a "no bid" response was received from Crown Dodge, Ventura. Crown Dodge noted on
their "no bid" response they were unable to supply a gasoline powered service truck as
required by the bid specifications.
The service truck is being replaced to comply with the California Air Resources Board
requirements for On-Road Diesel State Regulations.
Funds for the purchase are budgeted within the Equipment Management Fund.
Staff finds the bid from Jim Burke Ford to be acceptable.
Purchasing Division/kb
SAPURCHWDMIMAdmin 11-12\19,000 GVW Service Truck with Crane, 11-12-25, September 28,2011 docx
September 15, 2011
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8. v,.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD . /
DATE: September 15, 2011 CITY ATTORNEY (y
CITY MANAGER
SUBJECT: Accept bid from Jim Burke Ford, Bakersfield, in the amount of $177,916.67 for
eight (8) replacement two wheel drive full size extended cab 1/2 ton pickups for
use by Fire Safety, Public Works/Wastewater and the Police Department.
(Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Invitations to bid were sent to over one hundred (100) suppliers of full size
pickups. Eight (8) bids were received in response to solicitation.
Bids submitted by McPeeks Dodge, Crown Dodge, and Reynolds Buick did not meet minimum
specifications in several areas, most importantly providing a vehicle that meets the minimum 17
miles per gallon fuel consumption requirement. Another key area they all did not meet was to
provide bucket seats and a column shifter so radios and computers can be mounted in
between the seats.
A one percent (1 local preference is extended to those businesses located within the City of
Bakersfield city limits. The 1% Local Preference is based on the amount of local sales tax that
will be received by the City of Bakersfield as a result of purchase from a local vendor. The
lowest bidder determined after the amount of local sales or use tax that would be received by
the City is deducted from the bids. The lowest bid meeting all specifications, after application
of the local preference, is Jim Burke Ford, Bakersfield.
All units to be replaced have high mileage and have reached their useful life.
The eight (8) bids received are as follows.
1% LOCAL PREFERENCE MEETS SPECS
BIDDER AMOUNT ADJUSTED BID AMOUNT YES/NO
McPeek's Dodge $166,170.22 not applicable NO
Anaheim, CA
Crown Dodge $169,360.62 not applicable NO
Ventura, CA
Reynolds Buick $174,883.14 not applicable NO
Covina, CA
Purchasing Division/kb
SAPURCHWDMINAdmin 11-12\Two Wheel Drive PU, 6400 GVW, fullsize, 11-12-21, September 28,201 I.docx
September 20, 2011
ADMINISTRATIVE REPORT
1% LOCAL PREFERENCE
MEETS SPECS
BIDDER AMOUNT
ADJUSTED BID AMOUNT
YES/NO
Jim Burke Ford $177,916.67
$176,258.43
YES
Bakersfield, CA (City)
Paso Robles Ford $176,818.00
not applicable
NO
Paso Robles, CA
Towne Ford Sales $180,250.00
not applicable
YES
Redwood City, CA
Theodore Robins Ford $194,007.09
not applicable
YES
Costa Mesa, CA
3 Way Automotive $250,878.71
not applicable
NO
Bakersfield, CA (County)
Funds are available in the Equipment
Management Fund for
the purchase of eight (8)
replacement two wheel drive full size pickups (5-Police, 2-Fire Safety and 1-Wastewater).
Staff finds the bid submitted by Jim Burke
Ford, Bakersfield, to be ac
ceptable.
Purchasing Division/kb
S:WURCHWDMINWdmin 11-12\Two Wheel Drive PU, 6400 GVW, fullsize, 11-12-21, September 28,201 1.docx
September 20, 2011
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8. vj.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: September 14, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from Towne Ford Sales in the amount of $246,558.50 for one (1)
additional and seven (7) replacement Super Duty (19,000 GVW) Service Truck
Cab and Chassis for use by Recreation and Parks, Public Works/General Services,
Public Works/Solid Waste and the Fire Department. (Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Invitations to bid were sent to over one hundred (100) suppliers of service truck
cab and chassis. Two (2) bids were received in response to solicitation.
The eight (8) service truck cab and chassis units are being replaced to comply with the
California Air Resources Board On-Road Diesel State Regulations.
The two (2) bids received are as follows.
BIDDER AMOUNT
Towne Ford Soles $246,558.50
Redwood City, CA
Jim Burke Ford $255,325.54
Bakersfield, CA
Funds are available in the Equipment Management Fund for the purchase of one (1) additional
(Solid Waste) and seven (7) replacement (1-Fire, 1-General Services, 2-Solid Waste and 3-
Recreation and Parks) service truck cab and chassis.
Staff finds the bid submitted by Towne Ford Sales, Redwood City, California, to be
acceptable.
Purchasing Division/kb
S:\PURCHWDMINWdmin 11-12\19,000 GVW Service Truck Cab and Chassis, 11-12-26, September 28,201 I.docx
September 15, 2011
A14
ADMINISTRATIVE REPORT
1
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: X,
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: September 14, 2011
PROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve contract to Loop Electric, Inc. ($282,841.01) for
construction of Traffic Signal and Lighting System Installation at the Intersection of
Stine Road and Hosking Avenue (Wards 6 and 7).
RECOMMENDATION: Staff recommends acceptance of low bid and approval of contract.
BACKGROUND: The project consists of installing a complete traffic signal and lighting system at
the intersection of Stine Road and Hosking Avenue. This project also includes street improvements
and modifications of pavement markings.
The project will help with the flow of traffic in and out of Ridgeview High School.
The Engineer's Estimate was $309,000. The funding source for this project is traffic impact fees.
Sufficient funds are budgeted to award the project.
On August 30, 2011, a total of three bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
Loop Electric, Inc.
7040 Downing Avenue
Bakersfield, CA 93308 (County) in the amount of
Griffith Company
1128 Carrier Parkway Avenue
Bakersfield, CA 93308 (County) in the amount of
PTM General Engineering Services, Inc.
5942 Acorn St.
Riverside, CA 92504 in the amount of
There is no General Fund impact associated with this project.
(PW-TMA)
(T6K146)
$282,841.01
$305,998.00
$335,035.00
September 14, 2011, 4:43PM
G:\GROUPDATWDMINRPT\2011\08-17\Traffic Signal Stine Rd & Hosking Ave.doc
F A+
ADMINISTRATIVE REPORT
IFO
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: September 15, 201 1
APP OVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve contract to Loop Electric, Inc. ($166,844.07) for
construction of Traffic Signal and Lighting System Installation at the Intersection of
South H Street and McKee Road (Ward 7).
RECOMMENDATION: Staff recommends acceptance of low bid and approval of contract.
BACKGROUND: This project consists of installing a complete traffic signal and lighting system,
modifying pavement markings and striping, and reconstructing access ramps to meet current
American with Disabilities Act (ADA) requirements. This project is 88.53% federally funded through
the Congestion Mitigation and Air Quality Program (CMAQ) and 11.47% locally funded through
Transportation Development Funds. The Engineer's Estimate for this construction contract was
$148,000.
On August 10, 2011, a total of three bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
Loop Electric, Inc
7040 Downing Avenue
Bakersfield, CA 93308 (County) in the amount of $166,844.07
A-C Electric Company
2921 Hanger Way
Bakersfield, CA 93308 (County) in the amount of $174,845.50
PTM General Engineering Services, Inc
5942 Acorn Street
Riverside, CA 92504 in the amount of $181,081.00
Sufficient funds are budgeted to award this contract. There is no General Fund impact
associated with this project.
ng
pw/design engineering/nsg-T1 K217
September 16, 2011, 9:03AM
GAGROUPDATWDMINRPT\201I\09-28\TS-South H St-McKee Road.doc
F A4
ADMINISTRATIVE REPORT
/o
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: S. Z
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
September 15, 2011
Traffic Signal and Lighting System Installation at Berkshire Road and Akers Road
(Ward 7):
1. Accept bid and approve contract to Loop Electric, Inc ($159,762.63) for the
project.
2. Appropriate $10,000 Transportation Development Fund balance to the Public
Works Department's Capital Improvement Budget.
APPROVED
DEPARTMENT HEAD 1-0
CITY ATTORNEY 2K
CITY MANAGER 45
RECOMMENDATION: Staff recommends acceptance of low bid and approval of contract and
appropriation.
BACKGROUND: This project consists of installing a complete traffic signal and lighting system,
modifying pavement markings and striping, and reconstructing access ramps to meet current
American with Disabilities Act (ADA) requirements. This project is 88.53% federally funded through
the Congestion Mitigation and Air Quality Program (CMAQ) and 11.47% locally funded through
Transportation Development Funds. The Engineer's Estimate for this construction contract was
$143,000.
On August 10, 2011, a total of three bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
Loop Electric, Inc
7040 Downing Avenue
Bakersfield, CA 93308 (County) in the amount of $159,762.63
PTM General Engineering Services, Inc
5942 Acorn Street
Riverside, CA 92504 in the amount of $177,077.00
A-C Electric Company
2921 Hanger Way
Bakersfield, CA 93308 (County) in the amount of $180,018.90
An additional appropriation of $10,000 is needed to fund this Contract in addition to other costs
associated with this project (potential change orders, in-house inspection services). There is no
General Fund impact associated with this project.
Ng
pw/design engineering/nsg-T1 K204
September 16, 2011, 8:58AM
G:\GROUPDAT ADMINRPT\2011\09-28\TS-Berkshire Road-Akers Road.doc
6 A
D ADMINISTRATIVE REPORT
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: S. cka.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: September 14, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Super Duty (19,000 GVW) Service Truck for Park Maintenance
1. Accept bid from Jim Burke Ford, Bakersfield in the amount of $91,137.24
for two (2) additional service trucks for use by the Recreation and Parks
Department. (Citywide)
2. Appropriate and transfer $13,200 Recreation and Parks Department's
Operating budget within the General Fund to the Public Works
Department's Operating Budget within the Equipment Management Fund
for the purchase of two (2) additional service trucks.
RECOMMENDATION: Staff recommends acceptance of bid, and approval of appropriation
and transfer of funds.
BACKGROUND: Invitations to bid were sent to over one hundred (100) bidders for supplying
service trucks. One (1) bid in the amount of $91,137.24 was received from Jim Burke Ford,
Bakersfield.
These service trucks are outfitted with a specialized service body designed for use by Park
maintenance personnel. The new units will be issued to the two additional Park maintenance
crews approved in the 2011-12 budget for maintenance coverage of increased park service
areas.
We currently have $78,000 budgeted in the Equipment Management Fund for the purchase of
two (2) service trucks with park maintenance bodies. The bid exceeds the amount budgeted
by $13,200 due to substantial metal price increases since budget figures were submitted.
Funds are available in the Recreation and Parks Operating Budget to cover the budget
shortfall.
Staff finds the bid from Jim Burke Ford to be acceptable.
Purchasing DivisioNkb
SAPURCHWDMIN\Admin 11-12\19,000 GVW Service Truck, Park Maintenance, 11-12-24, September 28, 2011.docx
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: . bb .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
September 14, 2011
APPROVED
DEPARTMENT HEAD /0
CITY ATTORNEY
CITY MANAGER S
Re-Coat Concrete Deck at City Hall North Parking
1. Accept bid and approve contract to Hayesco, Incorporated ($99,749) for
re-coat of the concrete deck at City Hall North Parking. (Ward 2)
2. Appropriate $30,000 Capital Outlay Fund balance to the Public Works
Department's Capital Improvement Budget to complete the re-coating of
the concrete deck at City Hall North.
RECOMMENDATION: Staff recommends acceptance of bid, approval of contract and
appropriation of funds.
BACKGROUND: Invitations to bid were sent to over one hundred (100) bidders for re-coating
concrete surfaces. Two (2) bids were received in response to the solicitation.
The existing surfacing on the visitor parking area and entry walkways at City Hall North is over
12 years old and has exceeded is useful life. In addition, the surfacing has begun to fail,
allowing water to penetrate the concrete deck into the parking structure below. This project
will remove and replace the surfacing for the visitor parking area and the entry walkways. This
project will also install an additional drain in the parking area to correct a low spot in the deck.
Two (2) bids were received as follows:
Bidder Amount
Hayesco, Incorporated $ 99,749
Fresno, CA
Solar Coatings, Incorporated $121,107
Fresno, CA
We currently have $75,000 budgeted for this project. An additional appropriation of $30,000 is
needed to fund this contract. This requested amount also includes funding for potential
change orders. This project is funded entirely with Capital Outlay Funds.
Staff finds the low bid submitted by Hayesco, Incorporated to be acceptable and
recommends approval of the contract in the amount of $99,749.
Purchasing Division/kb
SAPURCHWDMINWdmin 11-12\Re-Coat Concrete Deck - CHN Parking, 11-12-23, September 28, 2011.docx
A KE
pta,,TS
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 8. U
TO: Honorable Mayor and City Council
FROM: Dianne Hoover, Director of Recreation & Parks
DATE: September 20, 2011
APPROVED
DEPARTMENT HEAD_
CITY ATTORNEY
CITY MANAGER /W
SUBJECT: Appropriate $132,500 Park Improvement Fund balance to the Recreation and Parks
Department's Capital Improvement Budget for the Tennis Courts Resurfacing
project (Wards 2, 3, 5, & 6).
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND:
Due to extensive use, several tennis courts in City parks are in need of resurfacing. Historically, the
City has used an acrylic surfacing and striping process to extend the useful life of concrete and
asphalt play courts. The process has proved successful, but it has been 10-15 years since the
tennis courts in Jastro Park (ward 2), Silver Creek Park (ward 6), Centennial Park (ward 2), Siemon
Park (ward 3), Campus Park South (ward 5), and Haggin Oaks Park (ward 5) have received this
acrylic surfacing treatment. The estimated cost for resurfacing courts and striping a total of 18
courts is $132,500.
Staff recommends appropriating $132,500 from available Park Improvement Fund balance
(acquisition fees, zone 2) for the Tennis Courts Resurfacing project. There is no General Fund
impact associated with this appropriation.
September 20, 2011, 10:58AM:jln
S:\ADMINISTRATION DIVISIMAdmin Rpts\2011 Admins\Tennis Courts Resurfacing.docx
AI{E
Z5 0 yco roes ~is
h J C~
ADMINISTRATIVE REPORT
1 0
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: 6 . d
TO: Honorable Mayor and City Council
FROM: Dianne Hoover, Director of Recreation & Parks
DATE: September 13, 201 1
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Appropriate $464,961 North of the River's (NOR) Park Development Fees to the
Recreation and Parks Department's Capital Improvement Budget within the Park
Improvement Fund for the Polo Community Park project ($100,000) and the
Riverlakes Park project ($364,961) (Ward 4).
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND:
The Polo Community Park and the Riverlakes Park are North of the River (NOR) projects. Each
park will be a 40-acre community park; Polo Community Park will be located at the south-east
corner of Old Farm Road and Noriega, and Riverlakes Park will be located south of Centennial
High School and west of Riverlakes Drive. NOR staff have indicated these projects need
additional funding to meet fiscal requirements. The City has collected Park Development Fees on
behalf of NOR and has held them in a separate trust account within the Park Improvement Fund.
Additional appropriations are necessary in order to fund NOR's projects. Staff recommends
appropriating $464,961 from NOR's Park Development Fees within the Park Improvement Fund to
the Polo Community Park project ($100,000) and the Riverlakes Park, Phase I project ($364,961).
This appropriation will increase the Riverlakes Park project's budget to $819,024. There are no
General Fund impacts associated with these appropriations.
jin
September 16, 2011, 10:51 AM
C:\Users\sforsythWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\9093PHAK\NOR Polo and Riverlakes.doc
BAKE
O~~~oaeoe+r~RS
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: E3. ee.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Dianne Hoover, Director of Recreation & Parks
September 20, 2011
Sports Village Phase II - complete construction of eight additional playing fields,
parking and restrooms as designed through the Sports Village Master Plan (Ward 6):
1. Appropriate $1,940,000 Park Improvement Fund balance to the Recreation and
Parks Department's Capital Improvement Budget.
2. Transfer $550,000 from the Old River and Panama Lane Park project to the Sports
Village Phase II project within the Park Improvement Fund.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGERS
RECOMMENDATION:
Staff recommends approval of appropriation and transfer of funds.
BACKGROUND:
The Sports Village Master Plan includes a total of sixteen (16) lighted soccer fields, one multi-use
stadium field, four lighted football fields and ten softball/baseball fields. Future phases include a
community center, passive picnic areas, walking paths throughout the park, and children's
playgrounds. Phase I opened in late July and consisted of eight (8) lighted soccer fields, parking
lot, restrooms and concession stand. The City entered into an agreement with AYSO, Region 73,
for managing Phase I. The City is currently in negotiations with additional youth sports groups
interested in managing Phase II.
Located along the north side of Taft Highway, between Ashe Road and Gosford Road, Sports
Village Phase II will provide for the construction of eight additional sport fields directly north of the
eight lighted soccer fields constructed during Phase I. Additional features of Phase II will include a
parking lot, doubling the amount of existing handicap and conventional parking spaces,
construction of McKee Road from Ashe Road to the new parking lot, restroom facility, and
infrastructure improvements for future field lighting.
Staff recommends appropriating $1,940,000 from available Park Improvement Fund balance
(acquisition fees, zone 1) and transferring $550,000 from the Old River and Panama Lane Park
project, collectively funding $2,490,000 to the Sports Village Phase II project. Based on the
engineer's estimate, the total projected cost for completing Phase II is $3,200,000.
September 21, 2011, 12:33PM:jln
S:\ADMINISTRATION DIVISION\Admin Rpts\201 1 Admins\Sports Village Phase Il.docx
ADMINISTRATIVE REPORT
Staff is in the process of monitoring park development fee balances and obligations. Due
partially to the slow-down in growth, it appears that funding may be adequate to accelerate
Phase II of the Sports Village - eight (8) more fields. Some costs need to be incurred to finalize
cost estimates which makes this appropriation necessary.
Staff is also working with AYSO and Golden Empire Youth Football on possible use agreements for
the proposed Phase II facilities. The cost estimates are based on the preliminary discussions of
use agreements. Staff will agendize the subject of use agreements on the Community Services
Committee calendar for discussion.
September 21, 2011, 12:33PM:jln
S:\ADMINISTRATION DIVISION\Admin Rpts\2011 Admins\Sports Village Phase Il.docx
A
U d
ADMINISTRATIVE REPORT
MEETING DATE: September 28, 2011 AGENDA SECTION: Consent Calendar
ITEM: .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
September 8, 2011
Appropriate Federal Surface Transportation Funds to Various Resurfacing
Projects:
1. Appropriate $210,925 Federal Surface Transportation Funds to the Public
Works Department's Capital Improvement Budget for the Pavement
Rehabilitation 2010 Phase 2 - Stine Road from Panama Lane to Pacheco
Road Project within the SAFETEA-LU Fund (Wards 6 & 7).
2. Appropriate $170,331 Federal Surface Transportation Funds to the Public
Works Department's Capital Improvement Budget for the Pavement
Rehabilitation 2011 Phase 2: Stine Road from Pacheco Road to White Lane
Project within the SAFETEA-LU Fund (Ward 6).
3. Appropriate $99,761 Federal Surface Transportation Funds to the Public
Works Department's Capital Improvement Budget for the Pavement
Rehabilitation 2011 Phase 3 - Pacheco Road from Akers Road to Wible Road
and Pacheco Road from Hughes Lane to South H Street Project within the
SAFETEA-LU Fund (Wards 6 & 7).
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER /Q
f
RECOMMENDATION: Staff recommends approval of appropriations.
BACKGROUND: The Pavement Reconstruction on White Lane from Gosford Road to Ashe Road
was awarded at the May 20, 2009 Council meeting. This project was funded predominantly
with federal funds. Because of favorable bids, federal savings of $481,017 were realized on this
project.
Staff, working with staff from Caltrans Local Assistance and KernCog, reprogrammed the
federal savings of $481,017 to three other federally funded projects. Additional federal funding
was not available at time of award for these three projects. Appropriating these additional
funds will decrease the City's share of project costs. In turn, these local funds can be used to
fund future capital improvement projects.
Staff recommends approval of these appropriations. There is no General Fund impact
associated with any of the three projects.
gl
G:\GR0UPDAT\ADMINRPT\2011 \09-28\Appropriation.doc
A
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ADMINISTRATIVE REPORT
MEETING DATE September 28, 2011 AGENDA SECTION: Closed Session
ITEM: I p . q
TO:
FROM:
DATE:
SUBJECT:
VG:Isc
Honorable Mayor and City Council
Virginia Gennaro, City Attorney
September 1, 2011
DEPARTMENT HEAD.
CITY ATTORNEY V4-
CITY MANAGER_ s
Conference with Labor Negotiator pursuant to Government Code section 54957.6.
APPROVED
V4-
S:\COUNCIL\CI Sess\Admins\ 11-12\9-28-1 1 LaborNeg.docx
ADMINISTRATIVE REPORT
MEETING DATE September 28, 2011 AGENDA SECTION: Closed Session
ITEM: I O.b.
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney
DATE: September 23, 2011
APPROVED
DEPARTMENT HEAD J
CITY ATTORNEY ~QQ
CITY MANAGER
SUBJECT: Conference with Legal Counsel - Potential Litigation
Closed session pursuant to subdivision (b) (3) (B) of Government Code section
54956.9 (One matter regarding right-of-way issues on Truxtun Avenue).
VG:Isc
S:\COUNCIL\CI Sess\Admins\11-12\9-28-11PotLit.docx
MEETING DATE: September 28, 2011 AGENDA SECTION: Hearings
ITEM: I D.
a ,
TO: '
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Jim Eggert, Planning Director
September 20, 2011
Public Hearing to consider new City Council ward boundaries as part of the
reapportionment process.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION:
Staff recommends Council accept public comments, discuss, and give direction to staff to
prepare a final boundaries map for adoption.
BACKGROUND:
At the City Council meeting of August 17, 2011, staff provided three concept maps showing
balanced Ward populations within a 5% deviation. Since that meeting, Councilmembers
Benham and Salas introduced two additional options for consideration. None of these maps
are being recommended for adoption at this time.
The City's Charter states that city political wards shall reflect as nearly as possible, equal
populations. The decennial census is used under state and federal law for apportionment of
political districts. The 2010 federal census listed Bakersfield's official population at 347,483;
therefore, each Ward should have an equal population of 49,460. Since the last
reapportionment in 2006, the city has grown by over 42,000 people, predominantly in the
northwest and southwest areas, so most Ward populations now vary significantly either above
or below the desired average (see table below):
WARD 1 -
WARD_2
WARD 3 _
WARD_4
WARD 5 _
WARD_6
WARD 7 _
TOTAL
TOTAL
POPULATION
OVER/UNDER
AVERAGE
_ 51,283
1,643_ 3.31%
40,123-------
9,-517-:----1-9,17%-
4,814------
4,826-:---- =9.72%-
7,864
8,224_:---- 1-6.57%-
6,177-------
=3,463 6.9.8%
- 50,105
094
465
17
7,1
15.06%
7,477_
.
- -
347,483
Average Ward population = 49,640
ADMINISTRATIVE REPORT
Page 2
Reapportionment of the Ward boundaries is to accomplish equality of population, as closely
as possible, to ensure adherence to the one-person, one-vote doctrine. Deviation from the
average population for each Ward is acceptable if reasonably based upon certain criteria
(ie. topography; geography; cohesiveness, contiguity, integrity, and compactness of Ward
territory; and community interests within the Ward). Case law has established that as a
general rule, a deviation of 0 - 5% is construed as very reasonable; a deviation of up to 10%
can occur without formal justification;, a deviation of 10% - 16.4% can occur only if formal
justification based on the criteria is established, and a deviation above 16.4% is intolerable. In
the event any challenge to a reapportionment is filed, the City Council's adoption of
legislative findings regarding criteria used to establish the reapportionment would be
extremely beneficial to support a defense. Such findings, when combined with existing case
law, would provide a position that a deviation of 0 - 5% would be very defensible. As the
deviation increases, the potential for challenge increases.
All five concept maps have been available electronically on the City's website with hard
copies available at the City Clerk's office. At this time, staff has not received any public
comments on the proposals. After considering public comments at the hearing, Council is
being asked to provide specific direction to staff to narrow the options so that a final
recommendation can be prepared for adoption of an ordinance by the end of the calendar
year.