HomeMy WebLinkAbout12/14/11_CC_AGENDA_PACKET16034 Wt. BAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF DECEMBER 14, 2011
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
2. INVOCATION by Pastor Mark Arley, Lutheran Church of Prayer.
3. PLEDGE OF ALLEGIANCE by Laura Helnemann, 2nd grade student at St. John's Lutheran
School.
4. PRESENTATIONS
a. Proclamation by City Council to Mayor Harvey Hall declaring December 14, 2011 as
Harvey L. Hall Day.
5. PUBLIC STATEMENTS
6. WORKSHOPS
(Ward 6) a. Sports Village Phase I and Phase II naming rights agreement with State Farm@ for
$500,000 for a five year term.
Staff recommends entering into a naming rights agreement with State Farm@ for Sports
Village Phase 1 and Phase ii and accepting the terms of the agreement as presented.
b. PG&E presentation regarding Plans for the Kern Power Plant.
7. HEARINGS
a. Public Hearing to consider Resolution in Opposition to the High Speed Rail Project, as
currently proposed.
Staff recommends adoption of the Resolution.
b. Public Hearing and First Reading of an Ordinance amending Chapter 1.12 of the
Municipal Code revising the boundaries of City Council Wards 1 through 7. (Hearing
opened & continued at meetings 9/28/11, 10/19/11 & 11 / 16/11)
Staff recommends First Reading of the Ordinance.
8. APPOINTMENTS
a. One appointment to the Kern Mosquito and Vector Control District, due to the
expiration term of Morris Mahlmann, whose term expires December 31, 2011.
Staff recommends Council determination.
8. APPOINTMENTS continued
b. One appointment to the Fire Civil Service Board, due to the expiration of term of Dr.
Ronald Eaves, whose term expires December 31, 2011.
Staff recommends Council determination.
C. Three appointments to the Miscellaneous Civil Service Board due, to the resignation
of Percy A. Robinson whose term expires December 31, 2013 and the expiration of
terms of Tom Dorlis and Gregory Klimko, whose terms expire December 31, 2011.
Staff recommends Council determination.
d. One appointment to the Police Civil Service Board, due to the expiration of term of
Kenneth E. Vetter, whose term expires December 31, 2011.
Staff recommends Council determination,
e. One appointment to the North of the River Recreation and Park District, due to the
expiration of term of Stuart Patteson, whose term expires December 31, 2011.
Staff recommends Council determination.
9. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the November 7, 2011 Special City Council Meeting and the
November 16, 2011 Regular City Council Meeting.
Payments:
b. Receive and file department payments from November 4, 2011 to December 1, 2011
in the amount of $17,492,345.48 and self-insurance payments from November 4, 2011
to December 1, 2011 in the amount of $529,581.39, totaling $18,021,926.87.
Ordinances:
(Ward 4) c. Adoption of Ordinance approving a Negative Declaration and amending the
Official Zoning Map in Title 17 of the Municipal Code by changing the zone district
from E (Estate) to E-Ch (Estate-Church) on 18.03 acres located at the northwest
corner of Reina and Old Farm Roads (ZC 11-0271 - McIntosh and Associates,
representing the Roman Catholic Bishop of Fresno). (FR 11/16/11)
d. Adoption of the following Ordinances amending various sections of the Municipal
Code: (FR 11/16/11)
1. Section 6.08.010 relating to fowl.
2. Sections 15.65.200, 15.65.210, 15.65.220 and 15.65.230 relating to the fire code.
3. Section 17.04.508 relating to roofline.
4. Section 17.60.060, Section B. 1.f. relating to sign development standards.
5. Section 17.60.070, Subsection G.5 relating to electronic signs.
Resolutions:
(Ward 4) e. Resolution adopting the Investment Policy of the City.
2 City Council Meeting of 12/14/2011
9. CONSENT CALENDAR continued
f. Resolution establishing City Council policy regarding the use of electronic
communications during public meetings. (legislative & Litigation Committee)
g. Resolution approving an Amended Employees Deferred Compensation Plan
Document, authorizing implementation of the plan and indemnifying the City's
Advisory Committee.
h. Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of certain
weeds, debris and waste matter and the demolishment of dangerous buildings and
authorizing collection of the assessments by the Kern County Tax Collector.
(Ward 7) i. Resolution approving an application proposing proceedings for annexation of
inhabited territory to the City identified as Annexation No. 619 consisting of 45.59
acres located generally south of Taff Highway and east of South H Street.
(Ward 6,7) j. Resolution approving application for annexation of uninhabited territory to the City
identified as Annexation No. 624 consisting of 17.28 acres, located along the north
side of Taft Highway, east and west of Stine Road.
k. Homeland Security Grants on behalf of the Kern Operational Area:
1. Resolution determining that the City Manager, or his designee, is appointed as
authorized agent to execute any actions necessary for the purpose of
obtaining federal financial assistance provided by the Department of
Homeland Security and sub-granted through the State of California to the
County of Kern and through the County of Kern to the City,
2. Memorandum of Understanding with the County of Kern - Homeland Security
Grant funding Agreement for acquisition of specialized equipment, training
and other professional services.
3. Appropriate $220,000 FY2010 Homeland Security Grant Funds to the Capital
Outlay Fund Capital Improvement Budget.
Consolidated Annual Maintenance of IBM servers and storage area network:
Resolution determining that Consolidated IBM maintenance cannot be
obtained through the usual bidding procedures and authorizing the Finance
Director to dispense with bidding therefor, not to exceed $60,468.
2. Agreement with Computer Configuration Services (not to exceed $60,468) to
consolidated IBM maintenance contracts.
M. Amendment No. 1 to Resolution No. 111-11 Setting Salaries and Related Benefits for
Officers and Employees of the General Supervisory, Police Supervisory and
Management Units.
(ward 4) n. Resolution of Intention No. 1705 to add territory, Area 2-49 (southeast corner of
Stockdale Highway and Nord Road) to the Consolidated Maintenance District and
preliminarily approving, confirming and adopting the Public Works Director's Report.
City Council Meeting of 12/14/2011
9.
(Ward 1,2,6)
(Ward 2)
CONSENT CALENDAR continued
Agreements:
0.
P.
Agreement with Kern High School District (not to exceed $75,000 paid to the City) for
use of aquatic facilities for practice and swim meets.
Installation and Access Agreement with Bright House Networks, Inc. (no cost to City)
for high speed internet service to the Bakersfield Amtrak Station.
(Ward 3,4,5,6,7) q,
(Ward 6)
(Ward 3)
Agreement with Wilson & Associates (not to exceed $109,200) to provide continuing
disclosure services for various Special Assessment Districts.
r. Consultant Agreement with Soils Engineering Inc. ($678,625) to provide materials
testing services for calendar years 2012 and 2013,
s. Consultant Agreements with McIntosh & Associates ($200,000), Meyer Engineering
($200,000) and MNS Engineers ($200,000) to provide "on-call" construction inspection
services for development projects and Capital Improvement Program.
t. Agreement with Polydyne, Inc. ($461,904) to provide dewatering polymer for
Wastewater Treatment Plant No, 3.
U. Agreement for Mitigation of Public Facility Impacts (Pending Annexation No. 500):
Agreement with the County of Kern and Wal-Mart Real Estate Business Trust for
construction of public facility improvements on Olive Drive and State Route
99.
(Ward 1)
(Ward 2)
2. Appropriate $3,000,000 Developer share of project cost (which will be
remitted to the County) to the Public Works Department's Capital
Improvement Budget within the Transportation Development Fund.
V. Environmental Engineering and Right-of-way services for the widening of State Route
58 between PM 52.4/55.4 (TRIP):
1. Cooperative Agreement with the State of California Department of
Transportation ($3,000,000) for the project.
2. Reimbursement Agreement with the County of Kern ($1,500,000) for the
project.
3. Appropriate $1,500,000 County Share Project costs to the Public Works Capital
Improvement Budget within the Capital Outlay Roads Fund for the Centennial
Corridor Project.
W. Widening of Rosedale Highway between Gibson and Mohawk streets (TRIP):
1. Agreement with County of Kern ($1,000,000) for the reimbursement of
right-of-way costs.
2. Appropriate $1,000,000 County Share project costs to the Public Works Capital
Improvement Budget within the Capital Outlay Roads Fund for the project.
X. Amendment No. 1 to Agreement No. 11-053 with Gilliam & Sons, Inc. ($875,000;
revised not to exceed $2,315,003) to continue earthmoving and hauling services.
4 City Council Meeting of 12/14/2011
9. CONSENT CALENDAR continued
(Ward 3) Y. Amendment No. 2 to Agreement No. 10-075 with GC Environmental, Inc. ($350,000;
revised not to exceed $1,350,000) for landfill gas system services for the Bakersfield
Sanitary Landfill Closure Project.
(Ward 6) Z. Amendment No. 1 to Agreement No. 10-176 with Polydyne, Inc. ($50,000; revised
not to exceed $100,173.88 and extends term one year) to continue the supply of
DAF Polymers.
aa. Amendment No. 3 to Agreement No. 10-177 with Stay Green, Inc. ($100,000; revised
not to exceed $335,000 and extends term one year) to continue the tree trimming
maintenance program.
bb. Amendment No. 5 to Agreement No. 06-053 with Parsons Transportation Group Corp.
($498,240; revised not to exceed $44,354.007) for the Program Management
Services for the Thomas Roads Improvement Program. (TRIP)
CC. Amendment No. 2 to Agreement No. 09-171 with Amber Chemical, Inc. ($50,000;
revised not to exceed $200,000 and extends term one year) to continue the supply
of pool chemicals.
(Ward 4) dd. Habitat Monitoring of the Buena Vista Lake Shrew for the Kern Fan Water Recharge
Area located in the City's 2800 Acre Facility:
1. Amendment No. 1 to Agreement No. 11-017 with Live Oaks Associates, Inc.
($35,000; revised not to exceed $105,885) to conduct years seven and eight
of the monitoring program.
2. Appropriate of $35,000 from the Agricultural Water Fund Balance to the
Water Resources Operating Budget to fund the amendment to the habitat
monitoring program.
(Ward 2) ee. Contract Change Order Nos. 12 and 14 to Agreement No. 08-214 with Security
Paving Company, Inc. ($46,411.82: revised not to exceed $29,147,121.72) for
construction of the Westside Parkway Phase 1 Project. (TRIP)
(Ward 2,4,5) ff. Contract Change Order Nos. 8, 15, 19, 20, 23, and 27 to Agreement No. 09-076
with Security Paving Company, Inc. ($103,943.50; revised not to exceed
$84,072,500.21) for the construction of the Westside Parkway Phase II Project. (TRIP)
Bids:
gg. Accept bid from Bauer Compressors, Inc. ($1,011,205.46) for the purchase of MSA
self-contained breathing apparatus for the Fire Department.
hh. Accept bid from HD Supply WW ($62,013.18) for sewer supplies for use by the Public
Works Department, Streets Division.
ii. Accept bid from Myers & Sons Hi-Way Safety, Inc. ($87,709.05) for traffic cones,
delineators and barricades for use by the Public Works Department, Streets Division.
(Ward 1) jJ. Accept bid from Quinn Company, ($514,800) for two replacement articulated four-
wheel drive loaders with high lift loading option for use by the Public Works
Department, Solid Waste Division.
5 City Council Meeting of 12/14/2011
9. CONSENT CALENDAR continued
kk. Accept bid and approve contract with Boething Treeland Farms, Inc. (not to exceed
$75,000) for the supply of plants and shrubs.
(Ward 6) Ii. Accept bid and approve contract with Sierra Construction and Excavation Inc.
($67,650) for McCutchen Road Sewer Abandonment.
(Ward 5) mm. Accept bid and approve contract with Loop Electric, Inc. ($133,329.25) for
construction of traffic signal and lighting system installation at Buena Vista Road and
Campus Park Drive.
(Ward 2) nn. Traffic Signal Modification: Stockdale Highway and Montclair Street:
1. Accept low bid and approve contract with Loop Electric, Inc. ($73,736) for
the project.
2. Appropriate $20,000 Gas Tax Fund balance to the Public Works Department's
Capital Improvement Budget.
(Ward 3,7) oo. Rehabilitation of Three Sewer Lift Stations:
1. Accept bid and approve contract with HPS Mechanical Inc. ($967,520) for
lift stations at Alfred Harrell Highway 700 feet north of State Route 178, Planz
Road at Benton Street, and Panama Lane at Parsons Way.
2. Appropriate $350,000 Sewer Enterprise Fund balance to the Public Works
Department's Capital Improvement Budget ($130,000 from Wastewater
Treatment Plant No. 2 and $220,000 from Wastewater Treatment Plant No. 3).
Miscellaneous:
(Ward 1,3,4,5,7) pp. Fiscal Year 2010-2011 Annual Compliance Report for planned drainage area
fees prepared in accordance with Government Code §66006.
qq. Fiscal Year 2010-2011 Annual Compliance Report for planned sewer area fees
prepared in accordance with Government Code §66006.
(Ward 3,6) rr. Fiscal Year 2010-2011 Annual Compliance Report for bridge crossings and major
thoroughfare fees prepared in accordance with Government Code §66006.
ss. Fiscal Year 2010-2011 Annual Compliance Report for park impact fees prepared in
accordance with Government Code §66006.
tt. Fiscal Year 2010-2011 Annual Compliance Report for transportation impact fees
prepared in accordance with Government Code §66006.
(Ward 7) uu. Appropriate $97,038 improvement bond proceeds to the Public Works Department's
Capital Improvement Budget within the Capital Outlay Fund to complete partially
constructed developer improvements on public right-of-way at the southeast corner
of South H Street and Panama Lane.
(Ward 5) vv. Appropriate $79,048 drainage fees collected for the Tevis Ranch Development area
to the Public Works Department's Capital Improvement Budget within the Sewer
Enterprise Fund (Wastewater Treatment Plant No. 3).
Staff recommends adoption of Consent Calendar Items 8, a. through 8. vv.
6 City Council Meeting of 12/14/2011
10. CLOSED SESSION
a. Conference with Legal Counsel - Existing Litigation; Closed Session pursuant to
subdivision (a) of Government Code Section 54956.9 regarding Cho, Keung v. City -
KCSC Case No. S-1500-CV-272373 WDP.
b. Conference with Legal Counsel - Potential Litigation; Closed Session pursuant to
subdivisions (b)(3)(13)/(b)(3)(C) of Government Code Section 54956.9 (threat of
litigation regarding right-of-way issues on Truxtun Avenue).
RECESS TO CLOSED SESSION
11. CLOSED SESSION ACTION
12. CONSENT CALENDAR PUBLIC HEARINGS
(Ward 45,63) a. Public Hearing to consider an adjustment to the Water Availability Fee for the City's
Domestic Water System.
1. Resolution setting Domestic Water Availability Fee for Ashe, Fairhaven and
Riverlakes Ranch service areas. (Staff recommends adoption of Resolution.)
b. Public Hearing to consider Resolution approving and adopting an adjusted fee for
the development and improvement of parks within the City (2.15% proposed rate
increase). (Staff recommends adoption of Resolution.)
(Ward 7) c. Public Hearing on Resolution of Necessity to determine the public interest and
necessity for acquisition of certain real property located at 8601 South H Street, by
eminent domain for a new interchange at State Route 99 and Hosking Avenue.
(Code Civ. Proc. § 1240.010) (Staff recommends adoption of Resolution.)
13. REPORTS
14. DEFERRED BUSINESS
15. NEW BUSINESS
16. COUNCIL AND MAYOR STATEMENTS
17. ADJOURNMENT
Respectfully submitted,
q~~
Alan Tandy
City Manager
12/08/11 2:35pm
City Council Meeting of 12/14/2011
i
AGENDA HIGHLIGHTS
December 14, 2011 COUNCIL MEETING
Vice-Mayor Couch will present a Proclamation to Mayor Hall on behalf of the City Council,
declaring Wednesday, December 14, 2011 as "Harvey L. Hall Day" in recognition of being
awarded the "Iron Eyes Cody Award" by Keep America Beautiful.
Item 6a. Recreation and Parks Director Dianne Hoover will address the Council to request
approval of a proposed naming rights agreement with State Farm for Phases I and II of the Sports
Field facility and to formally recognize and thank State Farm for their generous contribution and
support of the project.
Item 6b. Representatives from PG&E will provide a brief presentation regarding future plans for the
Kern Power Plant.
Item 7a. Resolution in ORoosition of the High Sneed Rail Proiect. There have been increased
requests from citizens and various interest groups for the City Council to formally oppose the High
Speed Rail project, as currently proposed. At the November 16, 2011, Council directed staff to
place a public hearing regarding this issue on the next agenda. Staff has prepared two
resolutions for the Council's consideration: 1) opposing the entire HSR project as it is currently
proposed (staff's recommendation), and 2) an alternate resolution, opposing only the proposed
HSR alignments and the downtown station location.
Item 7b. Public Hearing and First Reading of an ordinance revising the ward boundaries. This item
was continued from the October 19th Council meeting to allow the City Attorney to review and
provide information as to consistency with the Federal Voting Rights Act and for staff to provide
additional map options. It was then continued from the November 16th meeting, as a result of
further consideration that resulted in Council's request for a new option with the changes that had
been proposed to the Concept 1 a map for Wards 3, 4, and 5, and leaving the area southeast of
California and Chester Avenues within Ward 1, and also rebalancing populations in Wards 1, 2, 6,
and 7. A new map, Concept 6, incorporating all of the requested revisions, is proposed for the
Council's consideration. Staff recommends the first reading of the ordinance to amend the ward
boundaries, based on Concept 6, as it achieves a population deviation within the 5% threshold,
addresses the issues brought forward by Ward 1 residents during the public hearing, and includes
the changes recommended by the Council based on Concepts 1 and 1 a. Lastly, it is compliant
with the Federal Voting Rights Act.
There will be one appointment to each of the following: Fire Civil Service Board, Kern Mosquito
and Vector Control District, Police Civil Service Board, and North of the River Recreation and Park
District. There will be three appointments to the Miscellaneous Civil Service Board.
e
Item 9f. Council Policy regarding the use of electronic communications during public meetings,
After extensive research, the City Attorney's Office has determined that the use of electronic
devices during public meetings may violate the Brown Act, the Public Records Act, and an
individual's due process rights. Staff recommends that Council adopt a proposed policy
prohibiting such communications between Councilmembers, Councilmembers and City staff, and
Councilmembers and the public. The Legislation and Litigation Committee voted at their October
24, 2011 meeting to recommend adoption by the City Council
Item 9u. Agreement with Kern County and the Wal-Mart Real Estate Business Trust for construction
of Olive Drive/Highway 99 improvements. The Wal-Mart Real Estate Business Trust previously
requested annexation of their property, consisting of 40.34 acres west of SR 99 and south of Olive
Drive, to construct a new store. The City began annexation proceedings, which the County
initially objected to. After continued discussions, the County agreed not to oppose the
annexation if the property owner contributed $3 million to acquire right-of-way and construct an
auxiliary lane on southbound SR 99, between Olive Drive and SR 204 and to make related
improvements to the Olive Drive/SR southbound on-ramp. The proposed improvements are
located in the County and are on the TIF facilities list. The property owner is willing to pay the
County for the improvements, if the City will enter into a future traffic impact fee agreement for
this property and/or their future projects. Staff recommends approval of this agreement, as it will
benefit the City with property and sales tax from the annexation. This action also requests an
appropriation of $3 million from the developer's share of project costs to the Public Works Capital
Improvement Budget. The City will then remit the $3 million to the County when the project is
completed.
Mom 9v. Agreements with the State and County for the SR 58 widening project. This TRIP project to
widen a segment of SR58 to six lanes between Cottonwood Road and SR99 is a needed
component of the Centennial Corridor project. Because it will be done entirely within the existing
Caltrans right-of-way, the environmental work will be much simpler and quicker than the larger
Centennial project. Therefore, to continue to expedite the TRIP projects, staff would like to move
forward and complete this project ahead of Centennial. Caltrans will design it, and the City will
subsequently bid and award the construction, with estimated completion in early 2014. In
addition, because part of the segment is in County jurisdiction, they have agreed to equally share
in the expense of funding the Caltrans environmental and design work. This item requests
approval of an agreement with Caltrans for $3 million for the environmental, engineering, and
right-of-way services and an agreement with Kern County to reimburse $1.5 million to the City for
their share of those expenses, as well as the appropriation of the $1.5 million to the Public Works
Capital Improvement Budget.
Item 9w. Agreement with Kern County for the Rosedale Highway widening groject. This is also a
TRIP project, and will consist of widening Rosedale Highway from Gibson Street west to Allen Road.
As the sponsoring agency for the project, the City will be entering into agreements with consulting
firms for design and right-of-way acquisition. Separately, but related, in early 2012, the City,
County and Caltrans will enter into an agreement for relinquishment from Caltrans to the City and
County for their respective areas of jurisdiction. This will enable the City to use the City and County
Agenda Highlights - December 14, 2011 Council Meeting
Page 2
standards, which allow for a narrower right-of-way width than Caltrans standards. However, the
County wishes to construct their segment between Gibson and Mohawk Streets with wider
shoulders, so they have proposed to pay for the additional right-of-way expenses that will be
incurred. This item includes the proposed agreement with the County in the amount of $1 million
for reimbursement of their additional right-of-way costs and the appropriation of those funds to the
Public Works Capital Improvement Budget.
Items 9pp. through 9N. Annual Compliance Reports for FY 2010. Five compliance reports are
presented for review by the City Council and the public, including: Planned Drainage Area Fees,
Planned Sewer Areas Fees, Bridge Crossings and Major Thoroughfare Fees, Park Impact Fees, and
Transportation Impact Fees.
There will be a conference with Legal Counsel to discuss one matter of existing litigation and one
matter of potential litigation.
Item 12a. The Domestic Water Availability Fee is charged to ensure that water will be available for
new development, including water well construction, mainline extensions and other related
expenses. The fee was last adjusted in January, 2011. To offset the increased cost over last year's
fee, and in accordance with the construction cost index, the new fee is proposed to be adjusted
by 1.3%, equivalent to a one-time charge of $21 on a new single family dwelling, effective March
1, 2012. The Water Board approved the proposed adjustment on November 9, 2011 and has
recommended adoption by the City Council. As of December 1, 2011, no protests had been
received regarding the proposed change.
Item 12b. The Park Development Fee collected for the development and improvement of City
parks was lost adjusted in May, 2010. To ensure that sufficient funding will be available, staff is
recommending a 2.15% adjustment, based on the construction cost index and the 2010 federal
census data. The fee is proposed to be adjusted from $1,680 to $1,716. Informational notices were
sent to the HBA, American Institute of Architects, and to NOR. At the time of this writing, no
protests or comments have been received regarding the proposed change.
Item 12c. In order to facilitate the construction of a new interchange at SR 99 and Hosking Road,
acquisition of a property at 8601 South H Street is necessary. The project would require 0.475 acres
of the owner's 16.31 acres. It is adjacent to SR 99, is currently vacant, and will not require the
relocation of the property owners or occupants. The current and previous owners are in litigation
regarding the property, which does not impact the City's ability to acquire it. Staff recommends
approval of a Resolution of Necessity for acquisition of the property by eminent domain so the City
will be in a position to receive funding for the interchange project.
Approved:
Alan Tandy, City Manager
cc: Department Heads
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - December 14, 2011 Council Meeting
Page 3
BA E
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ADMINISTRATIVE REPORT
LIF
MEETING DATE: December 14, 2011 AGENDA SECTION: Presentations
ITEM:
TO: Honorable Mayor and City Council
FROM: Roberta Gafford, City Clerk
DATE: November 28, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER &
SUBJECT: Presentation of Proclamation by City Council to Mayor Harvey L. Hall declaring December
14, 2011 as Harvey L. Hall Day in recognition of being awarded the "Iron Eyes Cody Award"
by the Keep American Beautiful organization.
fvtefe1~ T ~IilZt~l~1i~
BACKGROUND:
Presentation to be made by Vice-Mayor David Couch.
November 28, 2011, 3:57PM
Document4
SAKE
0 ORI
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: December 14, 201 1 AGENDA SECTION: Workshop
ITEM: (0. c j.
TO: Honorable Mayor and City Council APPROVED
FROM: Dianne Hoover, Recreation and Parks Director DEPARTMENT HEAD O
DATE: December 2, 201 1
CITY ATTORNEY
CITY MANAGER
SUBJECT: Sports Village Phase I and Phase II naming rights agreement with State Farm@ for
$500,000 for a five year term. (Ward 6)
RECOMMENDATION: Staff recommends entering into a naming rights agreement with State
Farm@ for Sports Village Phase I and Phase II and accepting the terms of the agreement as
presented.
BACKGROUND:
The Bakersfield Sports Village is a master planned sports complex located on Taft Highway
between Ashe and Gosford Roads that will be completed in phases as funds are available.
Phase I Sports Village consisting of eight lighted soccer fields, parking, restrooms and concessions
opened in late July, 2011. Due to an agreement with AYSO, Region 73, all maintenance,
scheduling and concessions are their responsibility.
Phase II construction, consisting of four more soccer fields and four youth football fields will begin
in 2012, to be completed in 2013. Currently, the City of Bakersfield is negotiating an agreement
with Golden Empire Youth Football to maintain and operate the four football fields and will
amend the current agreement with AYSO to include four additional soccer fields.
Before construction even began at Sports Village, the City of Bakersfield sought naming rights for
the sports complex. After meeting with various companies, the City of Bakersfield is pleased to
enter into a naming rights agreement with State Farm Mutual Automobile Insurance Company,
commonly known as State Farm. The new name of the sports complex will be known as State
Form@ Sports Village.
State Farm has a strong presence in Bakersfield; recently consolidating operations from two other
locations to Bakersfield. State Farm has supported many local initiatives and nonprofit
organizations through the years and has shown their willingness to give back to the community.
dh
S:WDMINISTRATION DIVISIONWdmin Rpts\2011 Admins\Admin Sports Village name (2)-rev.doc
ADMINISTRATIVE REPORT
We are pleased to enter into this naming rights agreement for State Farm Sports Village. Basic
terms of the agreement include:
• Naming rights for Phase I and Phase II of the sports complex
• A five year term
• $250,000 to be paid in January, 2012
• $250,000 to be paid in July, 2012
• Right of first refusal to renew and to negotiate new terms as the complex expands.
The City wishes to recognize State Farm for their generous contribution and to thank them for
making the entire amount of the funding available during the first year of the agreement, so the
funds can assist with the construction of Phase II. Since Phase I is already completed, the naming
rights will include both Phase I and Phase II of Sports Village. As more phases are developed,
State Farm@ will have the first opportunity to renew and expand the naming rights, as
appropriate.
There is an infringement indemnification clause which requires the City of Bakersfield to represent
State Farm® in the remote chance that another facility is already named State Farm@) Sports
Village. A current search has found no indication that another similar facility exists.
Once City Council approves the naming rights for State Farm@) Sports Village (Phase I and Phase
11), new signs will be installed indicating the new name. All future publications and references to
the facility will also reflect the new name.
dh
S:WDMINISTRATION DIVISIMAdmin Rpts\2011 Admins\Admin Sports Village name (2)-rev.doc
A
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U ADMINISTRATIVE REPORT
cq
MEETING DATE: December 14, 2011 AGENDA SECTION: Workshops
ITEM: t, k.
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: December 7, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY /a-
CITY MANAGER )e
SUBJECT: PG&E Presentation regarding Plans for the Kern Power Plant
RECOMMENDATION:
BACKGROUND:
Representatives from PG&E have requested an opportunity to address the City Council regarding the
company's plans for the Kern Power Plant located in northwest Bakersfield.
December 6, 2011, 5:14PM
RKS
MEETING DATE: December 14, 2011 AGENDA SECTION: Hearings
ITEM: I. 0.
TO: Honorable Mayor and City Council APPROVED
FROM: Alan Tandy, City Manager DEPARTMENT HEAD
DATE: November 21, 2011 CITY ATTORNEY V~
CITY MANAGER
SUBJECT: Public Hearing to consider Resolution in Opposition to the entire Hig Sp 7eeddRail
Project, as currently proposed
RECOMMENDATION: Staff recommends adoption of the resolution, which states the City
of Bakersfield is opposed to the entire High Speed Rail project as it is currently proposed.
BACKGROUND: In recent months, increasingly more citizens and groups from Bakersfield
have asked the City Council to formally oppose the High Speed Rail Project as it is
currently proposed by the California High Speed Rail Authority (Authority). At the
regular Council meeting of November 16, 2011, the Council directed that a hearing
take place at the next City Council meeting and for staff to place the issue on the
agenda.
For clarification purposes, while the City Council may adopt a resolution objecting to
parts or all of the High Speed Rail Project, the Authority is not obligated to follow it. It will
be, therefore, an advisory statement only.
REPORT: As the project currently exists, the following significant facts, flaws and
observations cannot, in good conscience, be overlooked:
o THERE IS NO TRAIN.
o THERE IS NO ELECTRIFICATION TO THE TRACK to make the high speed rail
work, even if there were a train.
o The funding which currently exists, and can be reasonably forecast, is
supposed to build the first section of track from the area of Borden to
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Corcoran, and possibly, to an area north of Bakersfield. The Authority will
not clarify how far south they can build. A route map is attached.
o The Authority has chosen a first segment which has no independent utility,
either, as defined in Federal law or for practical purposes. IT WILL BE A
TRACK THAT WILL BE UNUSABLE for any high speed rail purpose, even if there
were a train and electrification to the track. This is being interpreted as
being in direct violation of Proposition IA.
o Spending $6.5 billion for an unusable track is a waste of taxpayer dollars,
during a difficult economic time for both taxpayers and government.
• After approximately 18 months of meetings with Authority officials, and after
giving them advice that was based on local knowledge of sensitive areas and
places to avoid, they seemingly ignored virtually all suggestions made by City
staff. Their proposal would cause many millions of dollars in damage to City
assets, with no significant mitigation being offered.
• The draft EIR, which, due to significant deficiencies, is being revised in an effort to
"try again," was very hard to read and understand for the average citizen. Its
maps appeared to be purposefully unclear, and it did not contain a reasonable
range of alternates, among other shortcomings. The Authority provided only one
complete draft EIR document for public review in the entire 8,100 square mile
County of Kern.
• The draft EIR clearly did not address the requirements of State law under CEQA.
To name a few examples, it damages Bakersfield High School, Mercy Hospital,
churches and schools, and takes a swath through east Bakersfield. The potential
damage to east Bakersfield, east of Baker Street, was particularly egregious, in
that it was not properly noticed, clarified or studied. It is deficient on dealing with
noise and air quality, is difficult for the average citizen to understand, and ignores
the significant impacts created by the project. Faced with massive opposition
from citizens, the legal community, farmers, churches and other groups, the
Authority is attempting to make revisions. The City of Bakersfield sent in over 100
pages of comments related to the deficiencies discussed above. To date, the
Authority has not responded.
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• Residences, businesses, schools, churches, medical care facilities, Bakersfield High
School, Rabobank Arena, new City redevelopment projects and the City
Corporation Yard are threatened. The Authority's plans also conflict with the TRIP
projects, both under construction and planned for the future.
• Opposition groups in Bakersfield and throughout California are growing and
uniting with their protests of the project. Lawsuits are being filed on multiple
fronts. This is true in Kings County, and, depending on the route selected,
Palmdale or Tejon Ranch, as well.
• The actions of the Authority are to blame for many of the problems that have
been created. They are moving too fast and responding to public input too
slowly.
• It is unlikely that there will be any future funding to extend the track to usable
termination points, as Congress has cut off future funding, and is facing their own
record deficit issues.
o The State government, as is their normal modus operandi, overestimated
their revenues and once again has a multi-billion dollar deficit.
o If the State issues High Speed Rail bonds authorized by the voters many
years ago, its deficit will grow.
o Every year, the State is in this situation, and they prey upon the treasuries of
cities and counties. THUS, IT IS FAIR TO PREDICT THAT IF THEY BUILD AN
UNUSABLE TRACK, RAIDS ON LOCAL SERVICES WILL CONTINUE.
• The cost estimate for the project has grown 2'/2 times the amount given to the
voters when they authorized the issuance of bonds. It is likely to increase if the
project moves forward.
• Both the original and revised business plans for High Speed Rail appear to be as
inadequately prepared as their draft EIR. The updated business plan predicts the
Merced station would have more passengers than Penn Station in New York City.
Future revenues are based on such flawed projections. Recent voter polls show
statewide opposition is in the majority and rising.
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Proponents of High Speed Rail seem to base their support on two key issues: job
creation and a long-term theory about viable transportation alternatives. The following
commentary is made in response:
• Jobs can be created in maintenance and the construction of badly needed
infrastructure, roads and bridges, that would be usable now, as well as in the
long-term.
• The long-term theory may be correct, but the time to proceed with high speed
rail should not be in a time of severe economic decline when neither the State or
Federal governments can afford it.
• Finally, the proponents who base their opinion on the long-term theory must have
a very high confidence level in the ability of the Authority to properly plan and
execute the High Speed Rail project. Unfortunately, the Authority's actions, thus
far, have not demonstrated such ability.
Chancing Station Locations or Track Alignments
Several citizens have spoken during recent Council meetings to recommend that the
station location be moved to the airport or to the west of Bakersfield.
• While such action by the Authority might limit damage to some
Bakersfield homes and businesses, the result would simply cause a shift of
damage to others. What agricultural or oil producing interests, or other homes or
businesses, would be damaged, is unknown. It has not been studied, so no one
really knows. Further, the train may not even function effectively or be useful.
Shortening the time to get to Los Angeles by rail is a noble goal; but if you have to
drive 30 minutes to get to the station and 30 minutes to return, have you saved
enough time to justify the fare? The EIR would also have to be regenerated with
such a major route change.
Some speakers have also criticized the City of Bakersfield for suggesting ten years ago
that a downtown station was appropriate. In response, ten years ago, no one could
have known that the Authority would be non-responsive to local concerns, severely
under-funded, and not even prepare their environmental work in accordance with the
law. Additionally, the station proposed by the Authority is over five times the size of the
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station that is being contemplated by a KernCog study, likely due to the Authority's
inflated ridership projections.
Moving the station or the alignment does nothing to deal with the financial waste of an
unusable track, and the potential raid upon local government revenues which might
ensue if bonds are issued in a deficit situation at the State level.
However, an alternate resolution is attached in case the City Council wishes to object
only to the proposed alignments and the downtown station location, rather than the
entire project, despite staff comments.
There are, of course, other alternates available to the City, such as asking for a new
vote by the public as some legislators have done, or simply continuing to wait for the
Authority to respond to the draft EIR comments.
The project as currently proposed contains many fiscal, legal and logistical concerns
which have not been sufficiently addressed by the Authority. The Authority has made
many errors, some of which have been described in this report, as well as numerous
others not articulated here. The project, as currently proposed, carries with it too many
flaws which if constructed as designed, would permanently and adversely impact the
City of Bakersfield and its citizens. As such, City staff recommends adoption of the
resolution which states opposition to the entire project as it is currently proposed.
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ADMINISTRATIVE REPORT
cam.
10
MEETING DATE: December 14, 2011 AGENDA SECTION: Hearings
ITEM:
rl.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Jim Eggert, Planning Director
December 1, 2011
Public hearing and first reading of an ordinance amending Chapter 1.12
revising the boundaries of City Council Wards 1 through 7. (all Wards)
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION:
Staff recommends first reading of the ordinance.
BACKGROUND:
This item was continued from the meetings of October 19th and November 16th, 2011. The first
continuance allowed the City Attorney time to review and provide information about
consistency with the Federal Voting Rights Act, and for Staff to provide map options to
address comments made by Vice Mayor Couch regarding Wards 3, 4 and 5, and comments
made by Mr. Marvin Dean concerning Ward 1.
At the November meeting, staff provided two additional maps. The first was a new concept
map based on Concept 1 (Concept 1 A) that made minor modifications to Wards 3, 4 and 5
so that an area near Stockdale Highway and Allen Road could remain in Ward 4.
The second was an informational map that showed the effect of retaining the area
southeast of California and Chester Avenues within Ward 1. Public comments supported this
change, which was also supported by a majority of Councilmembers. However, since other
modifications to balance Ward populations were not preferred, staff was given direction to
produce an option that included changes proposed in Concept 1 A for Wards 3, 4 and 5,
leaving the area southeast of California and Chester Avenues within Ward 1, and
modifying/rebalancing populations in Wards 1, 2, 6 and 7 based on Councilmember
comments.
Concept 6 is a result of those efforts. It includes the proposed changes from Concept 1 A to
Wards 3, 4 and 5 by retaining the area around Stockdale Hwy and Allen Road within Ward 4,
adds to Ward 3 an area north of Olive Dr. east of the Friant-Kern canal, and adds to Ward 5
the area southwest of Buena Vista Road and Ming Avenue.
Regarding the issue to keep the area southeast of Chester and California Avenues within
Ward 1, Concept 6 retains the existing boundary between Wards 1 and 2 north of State
Route 58. The population in Ward 2 was re-balanced by including a small area between SR
ADMINISTRATIVE REPORT
Page 2
58 and Belle Terrace west of Chester Avenue/Kern Island Canal from Ward 1, and adding an
area between Stockdale Hwy and Nordic Drive east of New Stine Road from Ward 6. Lastly,
alterations based on Concept 1 were made between Wards 1 and 7 south of SR 58 to have
the boundary follow South H Street and Monitor Street.
The following table shows the population breakdown of the existing Ward populations with
proposed Concept 6.
WARD 1
WARD 2
WARD 3
WARD 4
WARD 5
WARD 6
WARD 7
TOTAL
CURRENT WARDS
CONCEPT 6
TOTAL
OVER/UNDER
TOTAL
OVER/UNDER
POPULATION
AVERAGE
POPULATION
AVERAGE
-------51,283------
---------1,643-;------3.31%-
-------52,245--------
5:25%_
---------2,605-:
40,123
-9,517 19.17%
47,124
1
,16 : 5.07
44,814-
------___ry----_-
-4,826 ;------9,72%-
-------51,182--------
---------1,542-i--------3.1.1%_
-------57,864------
8,224 16,57%-
;
8,635--------
---------1,005-, =2.02%
46,177
_3,463 _6.98%
48,016
-1,624 ; -3.27%
-------3-.
-------50,105------
-----------465_: 0.94%
- 47,970
- --1,670-; -3.36%
_______57,117------
7,477_;_____15.06%_
2,311________
2,671 ` 5-.38%-
347,483
347,483
Average ward population = 49,640
Reapportionment of the Ward boundaries is to accomplish equality of population, as closely
as possible, to ensure adherence to the one-person, one-vote doctrine. Deviation from the
average population for each Ward is acceptable if reasonably based upon certain criteria
(ie. topography; geography; cohesiveness, contiguity, integrity, and compactness of Ward
territory; and community interests within the Ward). Case law has established that as a
general rule, a deviation of 0 - 5% is construed as very reasonable; a deviation of up to 10%
can occur without formal justification; a deviation of 10% - 16.4% can occur only if formal
justification based on the criteria is established, and a deviation above 16.4% is intolerable.
In the event any challenge to a reapportionment is filed, the City Council's adoption of
legislative findings regarding criteria used to establish the reapportionment would be
extremely beneficial to support a defense. Such findings, when combined with existing case
law, would provide a position that a deviation of 0 - 5% would be very defensible. As the
deviation increases, the potential for challenge increases.
Staff recommends first reading of the ordinance amending the Ward boundaries as
proposed in Concept 6. This concept achieves a population deviation within the 5%
threshold (using standard rounding), it addresses the issues of Ward 1 residents that were
brought forth during the public hearing, includes changes recommended by
Councilmembers based on Concepts 1 and 1A, and is compliant with the Federal Voting
Rights Act.
JE: s:\dana\admins\2011\dec\12-14 reapportionment public hearing.doc
BA
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ADMINISTRATIVE REPORT
~L
LIFO
MEETING DATE: December 14, 2011 AGENDA SECTION: Appointments
ITEM: 6. 6k.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
December 2, 2011
One appointment to the Kern Mosquito and Vector Control District, due to the
expiration of term of Morris Mahlmann, whose term expires December 31, 2011.
APPROVED
DEPARTMENT HEAD 4~
CITY ATTORNEY ~_T Qom,, \)4k
CITY MANAGER ~J
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND: There is one appointment to the Kern Mosquito and Vector Control District due
to the expiration of term of Morris C. Mahlmann, whose term expires December 31, 2011. The
news release was posted October 21, 2011.
Three applications for appointment have been received:
• Morris Mahlmann
• Richard Schwartz
• Jim Wertz
The primary objective of the Kern Mosquito and Vector Control District is the elimination of
mosquito-breeding areas by way of educational services, various control measures and
abatement procedure methods when necessary. Members are nominated and appointed by
the City Council of each respective participating City. Members shall be an elector of the City
and a resident of that portion of the City which is within the Kern Mosquito and Vector Control
District throughout their two-year term.
All applicants have been encouraged to contact each City Councilmember regarding their
interest and qualifications. Meetings are held the second Wednesday of each month at 11:30
a.m. at the District Office, 4705 Allen Road, Bakersfield.
VABds&Comm\KMVC\201 1 \Admin 12.14.1l.docx
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fA0014rte S
ADMINISTRATIVE REPORT
"
L10
MEETING DATE: December 14, 2011 AGENDA SECTION: Appointments
ITEM: , b.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council°
Roberta Gafford, City Clerk
December 2, 2011
One appointment to the Fire Civil Service Board, due to the expiration of term of
Dr. Ronald Eaves, whose term expires December 31, 2011.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY 3N
CITY MANAGER
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND: There is one vacancy on the Fire Civil Service Board due to the expiration
of term of Dr. Ronald Eaves, whose term expires December 31, 2011. The news release for this
recruitment was posted October 21, 2011.
Five applications have been received:
• Dr. Ronald Eaves
• Henry Castaneda
• Roy Malahowski
• Glenn Porter
• Murray Tragish
The Fire Civil Service Board is an advisory body to the City Council. It is composed of three (3)
members, appointed by the full Council. Members must be residents of the City throughout
their three-year term and shall have no connection with City government.
The Board formulates rules and regulations governing the selection, promotion and discipline
of members of the Fire Department. All applicants have been encouraged to contact each
councilmember regarding their interest and qualifications. Meetings are held the second
Monday of each month at 3:00 p.m., at the Fire Administration Office, 2101 H Street,
Bakersfield. I
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C: Cn
ADMINISTRATIVE REPORT
I,r
LI 0
MEETING DATE: December 14, 201 1 AGENDA SECTION: Appointments
ITEM: , C
TO: Honorable Mayor and City Council
FROM: Roberta Gafford, City Clerk
DATE: December 2, 2011
APPROVED
DEPARTMENT HEAD r
CITY ATTORNEY yG
CITY MANAGER
SUBJECT: Three appointments to the Miscellaneous Civil Service Board, due to the
resignation of Percy A. Robinson, whose term expires December 31, 2013, and
the expiration of terms of Tom Dorlis and Gregory Klimko, whose terms expire
December 31, 2011.
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND: There is one vacancy on the Miscellaneous Civil Service Board due to the
resignation of Percy A. Robinson, whose term expires December 31, 2013. The news release for
this recruitment was posted on October 3, 2011.
There are two additional vacancies on this Board due to the expiration of terms of Tom Dorlis
and Gregory Klimko, whose terms expire December 31, 2011. The news release for this
recruitment was posted October 21, 2011.
Eight applications have been received:
Tom Dorlis
• Gregory Klimko
• Henry Castaneda
• Roy Malahowski
• Margaret Pyles
• Mandeep Singh
• Murray Tragish
• James Williams
The Miscellaneous Civil Service Board is an advisory body to the City Council. It is composed
of five (5) members, appointed by the full Council. Members must be residents of the City
throughout their three-year term and shall have no connection with City government.
The Board formulates rules and regulations governing the selection, promotion and discipline
of employees affected by Civil Service. All applicants have been encouraged to contact
each Councilmember regarding their interest and qualifications. Meetings are held the third
Tuesday of each month at 2:00 p.m. at City Hall North, 1600 Truxtun Avenue, Bakersfield.
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OWN-
ADMINISTRATIVE REPORT
lqL1 0
MEETING DATE: December 14, 2011 AGENDA SECTION: Appointments
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
December 2, 2011
One appointment to the Police Civil Service Board, due to the expiration of term
of Kenneth Vetter, whose term expires December 31, 2011.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY JT E,9 U61
CITY MANAGER
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND: There is one vacancy on the Fire Civil Service Board due to the expiration
of term of Kenneth Vetter, whose term expires December 31, 2011. The news release for this
recruitment was posted October 21, 2011.
Six applications have been received:
• Kenneth Vetter
• Henry Castaneda
• Roy Malahowski
• Glenn Porter
• Murray Tragish
• James Williams
The Police Civil Service Board is an advisory body to the City Council. It is composed of three
(3) members appointed by the full Council. Members must be residents of the City throughout
their three-year term and shall have no connection with City government.
The Board formulates rules and regulations governing the selection, promotion and discipline
of members of the Police Department. All applicants have been encouraged to contact
each Councilmember regarding their interest and qualifications. Meetings are held the first
Wednesday of each month at 8:00 a.m., in the Police Facilities Building, Executive Conference
Room 53, 1601 Truxtun Avenue, Bakersfield.
V:\BdsBComm\P0LICE\2011\Admin 12.14.11.docx
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BAKERS
O NCO M, rep~'J''~
ADMINISTRATIVE REPORT
Cq~ FOtsp
MEETING DATE: December 14, 2011 AGENDA SECTION: Appointments
ITEM: 0, C,.
TO: Honorable Mayor and City Council APPROVED
FROM: Roberta Gafford, City Clerk DEPARTMENT HEAD j T
DATE: December 2, 2011 CITY ATTORNEY D~ yU
CITY MANAGER F~
SUBJECT: One appointment to the Board of Directors of the North of the River Recreation
and Park District, due to the expiration of term of Stuart Patteson, whose term
expires December 31, 2011.
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND: There is one appointment to the Board of Directors of the North of the River
Recreation and Park District due to the expiration of term of Stuart Patteson, whose term expires
December 31, 2011. The news release was posted on October 21, 2011.
One application was received from Stuart Patteson.
The five-member District Board has the responsibility of providing the District with clearly defined
goals and objectives in support of its mission; to provide and maintain an adequate program of
recreation activities and a system of areas and facilities designed to support them; and to
establish rules and regulations governing internal organization and operation. City
representatives are nominated and appointed by the full Council, and must be a resident of
the City and the District throughout the four-year term.
Meetings are held on the third Monday of each month at 5:30 p.m„ at the District Office, 405
Galaxy Avenue.
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A
F ADMINISTRATIVE REPORT
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: Ct. C k.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
December 2, 2011
Approval of Minutes of the November 7, 2011 Special City Council Meeting and the
November 16, 2011 Regular City Council Meeting.
APP/ROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q . b
TO: Honorable Mayor and City Council
APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: December 1, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Receive and file department payments from November 4, 2011 to
December 1, 2011 in the amount of $17,492,345.48 and Self Insurance
payments from November 4, 2011 to December 1, 2011 in the amount
of $529,581.39, totaling $18,021,926.87.
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
December 1, 2011, 4:16PM
S:\Kim G\ADMIN\COUNCIL-ADMIN-AP-2012\ADMIN-AP 121411.doc
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q , C
TO: Honorable Mayor and City Council
FROM: Jim Eggert, Planning Director
DATE: November 23, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER_&_
SUBJECT: Adoption of ordinance approving a Negative Declaration and amending the
Official Zoning Map in Title 17 of the Bakersfield Municipal Code by changing the
zone district from E (Estate) to E-Ch (Estate-Church) on 18.03 acres located at the
northwest corner of Reina Road and Old Farm Road (ZC # 11-0271 - McIntosh
and Associates representing the Roman Catholic Bishop of Fresno) (Ward 4).
RECOMMENDATION:
Staff recommends adoption of the ordinance.
BACKGROUND:
First reading of the ordinance was given on November 16, 2011.
On October 20, 2011, the Planning Commission held an advertised public hearing on this zone
change request, and recommended adoption by the City Council. The request consists of
changing the zoning from E (Estate) to E/CH (Estate/Church Overlay) on 18.03 acres located
at the northwest corner of Reina Road and Old Farm Road.
The proposed zone change will allow for the development of Saint Elizabeth Ann Seaton
Catholic Church, including the main sanctuary, meeting rooms, and other related church
improvements.
An application for Site Plan Review (#11-0310) for the first phase of the church was recently
submitted and currently under staff review pending completion of this zone change. The
proposed site plan depicts a 27,795 square foot, 688-seat church.
Based upon an initial environmental assessment, staff has determined the proposed project
will not significantly affect the physical environment or existing residential development in the
area, therefore a Negative Declaration was prepared and advertised.
There were no comments on the proposal and the Planning Commission unanimously
approved the request on consent. Staff recommends adoption of the ordinance.
AJoquez /S:\Dana\ADMINS\2011\DEC\12-14-0271 2.doc
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: C j. d
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Virginia Gennaro, City Attorney
November 17, 2010
1. Adoption of Ordinance Amending Section 6.08.010 Relating to Fowl.
2. Adoption of Ordinance Amending Sections 15.65.200, 15.65.210, 15.65.220 and
15.65.230 Relating to the Fire Code.
3. Adoption of Ordinance Amending Section 17.04.508 Relating to Roofline.
4. Adoption of Ordinance Amending Section 17.60.060, Subsection B.1.f Relating to
Sign Development Standards.
5. Adoption of Ordinance Amending Section 17.60.070, Subsection G.5 Relating to
Electronic Signs.
APPROVED
DEPARTMENT HEAD 4r
CITY ATTORNEY JT
CITY MANAGER
RECOMMENDATION:
Staff recommends adoption of the proposed ordinance amendments. These
amendments had first reading on November 16, 2011.
BACKGROUND:
Periodically, various Departments throughout the City request changes to the Bakersfield
Municipal Code which are minor in nature. Generally, the changes are being sought to make a
section read better or to reflect current practice or correct typographical errors.
The following is a list of ordinances that are being recommended by Staff for changes:
1. BMC Section 6.08.010. This amendment clarifies that the keeping of poultry or fowl
of any kind can only be on property within an agricultural zone or-residential suburban zone.
2. BMC Sections 15.65.200, 15.65.210, 15.65.220 and 15.65.230. The amendment to
these sections eliminates "educational" from the list of zoning map designations as the City does
not have such a designation and schools are covered under commercial designations.
3. BMC Section 17.04.508. This amendment clarifies the definition of "roofline" by
eliminating some language which was confusing.
4. BMC Section 17.60.060, Subsection B.1.f. The amendment revises the reference to
correct a section number.
5. BMC Section 17.60.070, Subsection G.5. The amendment adds language to ensure
that this section and subsection 1 are consistent.
JT:Isc
S1000NCIL\Hdmins\11-12 Admins\Cleanup 2011-2d.docx
F! ro~ADMINISTRATIVE REPORT
1
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: 9-e.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nelson Smith, Finance Director
November 15, 2011
Resolution Adopting the Investment Policy of the City.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION:
Staff recommends adoption of the Resolution.
BACKGROUND:
This resolution places the City in conformance with Section 53646 of the California Government Code
that requires staff to annually render to the legislative body a statement of investment policy which the
legislative body shall consider at a public meeting.
On August 8, 2011 the rating agency of Standard and Poors (S&P) downgraded the credit rating of the
United State Government Agencies from a AAA rating to a AA+ rating. The Investment Policy has
been changed to reflect this event.
November 15, 2010
PAINVESTMENT POLICY/ADMIN
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q. P.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Virginia Gennaro, City Attorney
November 17, 2010
Resolution establishing City Council policy regarding the use of electronic
communications during public meetings
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER F~
RECOMMENDATION:
The Legislative and Litigation Committee recommends adoption of the resolution.
BACKGROUND:
There have been questions as to whether the use of electronic communications is
advisable during public meetings. After extensive research by the City Attorney's office,
it was found that using electronic devices while a public meeting is in progress may
violate the Brown Act, the Public Records Act, and an individual's due process rights.
Accordingly, the City Attorney's office proposed adoption of a policy that would prohibit
the use of electronic communications. This policy prohibits such communications
between Councilmembers, between Councilmembers and City staff, and between
Councilmembers and the public. This policy also ensures that the appearance of
impropriety is avoided.
Staff submitted this policy to the Legislative and Litigation Committee at their October 24,
2011 meeting. The Committee reviewed the policy and voted to recommend its
adoption by the City Council.
JT:Isc
SACOUNCUAdmins\11-12 Admins\Policy.ElocCommunications.docx
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ADMINISTRATIVE REPORT
1
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
December 1, 2011
Resolution Approving an Amended Employees Deferred Compensation Plan Document;
Authorizing Implementation of the Plan and indemnifying the City's Advisory Committee.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY- Q,.
CITY MANAGER ~W
RECOMMENDATION: Staff recommends adoption of the resolution.
BACKGROUND: On December 12, 2001 the City Council adopted Resolution # 190-01, which
amended the City's existing deferred compensation plan, authorized the City Manager implement the
plan and indemnified the advisory committee members administering the plan.
The City's deferred compensation program is governed under Internal Revenue Code section 457. The
City provides the employees with two plan administration vendor options and provides overall plan
oversight with a three member advisory committee made up of employees designated by the City
Manager. The current committee is made up of the Finance Director, the Public Works Corporation
Yard Operations Manager and the Assistant City Manager.
There have been many changes to both deferred compensation law and administration in the past ten
years and the City wishes to adopt an amended plan document that properly reflects current law and
administrative practices. A summary of substantive changes is attached for your information. The
entire restated plan document is an exhibit to the resolution.
File name: s/admin/admin reports/reso on amended def comp plan dec 2011.nks
2011 Restated Plan Document Initiative
457 Governmental Plan & Trust Explanation of Selected Substantive Changes
ARTICLE I
Definitions
Compensation (Section 1.07): Revised compensation definition to address final regulations
issued under Section 415 of the Internal Revenue Code (the "I.R.C.").. Additionally,
incorporated differential wage payments under the definition, which is consistent with the
Heroes Earnings Assistance and Relief Tax Act of 2008 (the "HEART Act").
Distributions to Individuals in the Uniformed Services: Made changes consistent with the
HEART Act, which allow distributions to certain individuals during periods of uniformed
service. (Section 1.28(c)(3)).
ARTICLE III
Deferral Contributions/Limitations
Deferrals After Severance from Employment, Including Sick, Vacation, and Back Pay
Under an Eligible Plan: Revisions incorporated to extend the time period during which
deferrals may occur after severance from employment under the final regulations issued
under Section 415 of the I.R.C. (Section 3.02(c)).
ARTICLE IV
Time and Method of Payment Benefits
Emergency Tax Relief Distributions: New section added which is designed to serve as a
catchall provision allowing distributions from the plan if legislation is enacted following
emergency or catastrophic events (e.g., hurricanes, floods). Administrator can also establish
procedures related to these distributions. (Section 4.01).
Required Minimum Distributions: A plan provision was added to reflect the 2009 waiver
period of RMDs under the Worker, Retiree, and Employer Recovery Act of 2008
("WRERA"). (Section 4.03(f)(1)).
Eligible Rollover Distributions by a Non- Spousal Beneficiary: A provision was added to
the plan reflecting Section 829 of the Pension Protection Act of 2006 ("PPA"), which
requires plans to permit direct rollovers by non-spousal beneficiaries to inherited IRAs under
certain conditions. (Section 4.07(c)).
Eligible Rollover Distributions to a Roth IRA: Language added to reflect the ability of
participants to direct rollovers to a Roth IRA under PPA Section 824. (Section 4.07(d)(2)).
NRG-0133AO FOR PLAN SPONSORS ONLY
UPDATED: 02/22/2011
Page 1
Mandatory Distributions for Small Accounts. A provision has been added to make
mandatory distributions of inactive accounts with less than $1,000. (Section 4.07(d)(4)).
Distribution for Qualified Heath Insurance Premiums: New section added pursuant to
PPA Section 845 and IRC 402(1), which allows a distribution of $3,000 per year to "eligible
retired public safety officers" to pay for "qualified health insurance premiums" if certain
conditions are met. This provision reflects the regulatory requirement that the plan make
distributions directly to the qualified health insurance premium coverage provider to qualify.
(Section 4.08(a)).
ARTICLE V
Administrative Services Provider Duties
Loans: Loan provisions are incorporated into the plan document, and is no longer a stand
alone amendment to the plan. Including this provision does not require plans to offer loans.
Plan sponsors wanting to offer loans must complete an administrative procedures document
before Nationwide will begin administering loans. This document is available upon request.
Plan sponsors who have already completed this step are not required to take any additional
action at this time. (Section 5.03).
Procedure When Location of Participant or Beneficiary Unknown: New language added
to Plan Document providing distribution procedures when the location of a participant or
beneficiary is unknown. (Section 5.12(a)(b)).
ARTICLE VI
Participant Administrative Provisions
Automatic Revocation of Spousal Beneficiary Designation: New section, which
automatically revokes designations in favor of a former spouse as beneficiary upon a divorce
or dissolution of marriage. Many states already have laws which takes this action with
former spouses. (Section 6.01).
ARTICLE VII
Miscellaneous
Use of Plan Assets that Are Not Attributable to an Account: New section, which
provides that Plan Sponsor shall direct the Administrator how to use money received by the
Plan that is not related to an Account Balance. This would include any settlement money, fee
reimbursements, and litigation awards received by the Plan. (Section 7.09)
Retirement Specialists are Registered Representatives of Nationwide Investment Services
Corporation, member FINRA
NRG-0133AO FOR PLAN SPONSORS ONLY
UPDATED: 02/22/2011
Page 2
A
ADMINISTRATIVE REPORT
/o
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM 9 . h .
TO: Honorable Mayor and City Council
FROM: Phil Burns, Building Director
DATE: November 18, 2011
APPROVED
DEPARTMENT HEAD CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of
certain weeds, debris and waste matter and the demolishment of dangerous
buildings and authorizing collection of the assessments by the Kern County Tax
Collector.
RECOMMENDATION:
Staff recommends adoption of Resolution.
BACKGROUND:
Assessment hearing was held on November 14, 2011, by the City Manager designee and all
proposed charges were confirmed. The subject properties listed below were in violation of
Chapter 8.27 of the Bakersfield Municipal Code which prohibits maintaining open and
abandoned dilapidated structures which constitute public nuisances and prohibits maintaining
hazardous weeds, debris and waste matter and/or were determined to be in violation of
Chapter 15.24 of the Bakersfield Municipal Code which prohibits maintaining dangerous
buildings. The property owners were notified and failed to comply with the notices to abate such
public nuisance. After a hearing duly noticed and held before the Building Director, the Director
issued orders requiring the property owner to abate the public nuisance. The subject properties
are listed as follows:
PROPERTY LOCATION
APN
COST
Ward 1 /Councilmember Salas
1. 212 E. Brundage Lane
2. 220 E. Brundage Lane
3. 222 E. Brundage Lane
4. 1901 Brundage Lane
139-403-20
139-403-25
139-403-24
147-271-10
$ 649.00
$ 650.00
$ 650.00
$ 859.00
November 18, 2011, 1:47PM/kd
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ADMINISTRATIVE REPORT
PROPERTY LOCATION APN COST
Ward 1 /Counciimember Salas
5.
905 Casino Street
170-231-11
$
730.00
6.
908 Casino Street
170-222-02
$
712.00
7.
3509 Cottonwood Road
172-101-15
$
300.00
8.
1513 El Rancho Drive
011-362-15
$
779.00
9.
1025 K Street
009-11 1-05
$
300.00
10.
1003 L Street
009-112-09
$
719.00
11.
1005 L Street
009-112-08
$
719.00
12.
10 Milham Drive
139-431-08
$
670.00
13.
29 Milham Drive
139-432-05
$
894.00
14.
103 Obregon Avenue
516-132-01
$
699.00
15.
1409 O'Neill Avenue
412-212-03
$
300.00
16.
5400 Osborne Street
412-133-01
$
600.00
17.
913 P Street
009-162-09
$
721.00
18.
1303 Potomac Avenue
018-091-36
$
659.00
19.
1309 Potomac Avenue
018-091-37
$
659.00
20.
908 Sandra Drive
022-151-03
$
780.00
21.
3615 Shellmacher Avenue
172-132-09
$
880.00
22.
7 N. Stine Road
020-293-06
$
105.00
23.
931 Sylvia Drive
022-162-02
$
919.00
24.
1508 Sylvia Drive
022-102-25
$
300.00
25.
1020 S. Tulare Street
139-071-22
$
105.00
26.
1004 Watts Drive
170-221-06
$
675.00
27.
1006 Watts Drive
170-221-07
$
699.00
28.
703'/2 Wilkins Street
139-432-27
$
770.00
* 29.
625 E. 4th Street
139-292-06
$
8,880.00
30.
1210 E. 10th Street
018-032-03
$
894.00
* Demolished structure
Ward 2/Counciimember Benham
31.
1815 Blanche Street
007-170-07
$
694.00
32.
431 Brown Street
017-350-01
$
105.00
33.
924 Dolores Street
017-290-08
$
105.00
34.
2118 E Street
003-221-04
$
720.00
35.
1120 Gage Street
015-350-10
$
300.00
36.
316 Monterey Street
014-060-16
$
795.00
37.
305 Myrtle Street
008-121-06
$
105.00
38.
1525 Oregon Street
015-140-06
$
778.00
39.
1324 Quincy Street
127-030-24
$
730.00
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ADMINISTRATIVE REPORT
PROPERTY LOCATION
Ward 2/Counciimember Benham
APN COST
40.
5808 Stockdale Highway
331-100-23
$
785.00
41.
2707 Truxtun Avenue
004-201-05
$
300.00
42.
2222 1 st Street
008-283-17
$
300.00
43.
501 28th Street
002-112-25
$
700.00
Ward 3/Counciimember Weir
44.
2717 Arnold Street
021-402-19
$
300.00
45.
4216 Bonaire Street
146-134-05
$
725.00
46.
3512 Bryn Mawr Drive
021-220-10
$
725.00
47.
3701 Century Drive
382-200-11
$
721.00
48.
1813 Duke Drive
021-382-04
$
300.00
49.
3406 Harvard Drive
383-212-19
$
1,015.00
50.
6009 Hill Dale Court
439-100-13
$
105.00
51.
3016 Hollins Street
021-352-06
$
105.00
52.
3109 La Costa Street
146-651-06
$
105.00
53.
2621 Piper Court
433-130-13
$
105.00
54.
926 Radcliffe Avenue
021-312-18
$
880.00
55.
2708 Silver Drive
436-132-11
$
105.00
56.
2712 St. Marys Street
021-443-11
$
300.00
57.
10823 Stone Haven Drive
533-111-08
$
765.00
58.
3000 University Avenue
382-080-15
$
809.00
59.
3608 University Avenue
382-172-10
$
105.00
60.
2801 Wenatchee Avenue
383-202-15
$
746.00
Ward 4/Counciimember Couch
61.
301 Barkine Court
390-242-07
$
760.00
62.
12412 Colorado Avenue
527-431-02
$
725.00
63.
22 Emerald Isle Way
408-381-07
$
105.00
64.
10115 Santa Anita Lane
526-435-04
$
800.00
Ward 5/Counciimember Hanson
65.
4712 Alden Court
392-141-34
$
730.00
66.
1709 Angels Camp Street
380-063-03
$
985.00
67.
9519 Campus Park Drive
392-380-01
$
300.00
68.
10825 Coronado Pointe Drive
541-032-22
$
699.00
69.
10609 Galway Bay Drive
394-142-11
$
1,025.00
70.
9512 Hemingway Place
392-071-09
$
724.00
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ADMINISTRATIVE REPORT
PROPERTY LOCATION
Ward 5/Councilmember Hanson
APN COST
71.
9611 Kabara Court
497-524-09
$
300.00
72.
7901 S. Laurelglen Boulevard
385-251-13
$
715.00
73.
1600 Manning Street
339-381-10
$
300.00
74.
11 121 Mirrored Image Court
394-152-29
$
920.00
75.
9400 Nickam Court
392-232-64
$
865.00
76.
1700 Placer Court
380-340-15
$
686.00
77.
9809 Pyramid Peak Drive
394-450-29
$
1,075.00
78.
812 Silver Oak Drive
501-082-02
$
920.00
79.
10923 Vista Del Rancho Drive
497-293-03
$
105.00
Ward 6/Coucilmember Sullivan
80.
2812 Akers Road
441-131-01
$
700.00
81.
6200 Panama Lane
499-573-01
$
300.00
82.
6100 Quaking Aspen Street
498-102-11
$
830.00
83.
3717 Sechrest Avenue
440-065-03
$
885.00
84.
3508 Titan Lane
404-106-12
$
1,415.00
85.
3813 White Lane
404-071-30
$
899.00
Ward 7/Councilmember Johnson
86.
SEC Berkshire Road & Stine Road
515-040-01
$
1,094.00
87.
2814 Cambria Avenue
023-433-08
$
660.00
88.
3500 Canadian Street
405-202-01
$
725.00
89.
5901 Chester W. Nimitz Street
372-183-12
$
600.00
90.
3208 Earnest Court
023-363-03
$
300.00
91.
4805 Glengary Place
371-183-14
$
1,485.00
92.
S H Street
372-031-12
$
894.00
93.
3705 Harris Road
371-491-02
$
889.00
94.
1901 Harry E. Yarnell Court
372-291-34
$
300.00
95.
7204 Hayden Hill Street
516-405-06
$
300.00
96.
4709 Jackson Ridge Avenue
514-591-45
$
250.00
97.
602 Lake Valley Drive
516-291-21
$
724.00
98.
3121 Leonard Street
023-363-09
$
300.00
99.
4602 Lonerock Avenue
514-582-01
$
750.00
100.
2701 Macau Street
514-541-01
$
769.00
101.
2705 Macau Street
514-430-10
$
105.00
102.
1500 Pacheco Road #6
171-200-06
$
700.00
103.
5900 Ream Way
413-052-19
$
105.00
104.
7707 Snowbird Street
516-352-02
$
600.00
November 18, 2011, 1:47PWkd
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ADMINISTRATIVE REPORT
PROPERTY LOCATION
APN
COST
Ward 7/Councilmember Johnson
105.
7513 Stargaze Drive
106.
6300 Stine Road
107.
4001 Thatch Avenue
108.
2801 Trentino Avenue
109.
6851 Wible Road
516-311-01
$
700.00
371-440-20
$
690.00
371-343-01
$
300.00
514-543-03
$
700.00
515-032-07
$
300.00
The owners of the above-mentioned properties failed to commence the required work as
ordered by the Building Director to abate a public nuisance. As permitted under Chapter 8.80 of
the Bakersfield Municipal Code, the public nuisances listed above were abated under the
direction of the Chief Code Enforcement Officer. The costs incurred by the City can be assessed
against the property as provided for in Chapter 8.80 of the Bakersfield Municipal Code. Property
owners had been given notice of their right to appear at the hearing on this matter before the
City Manager designee and to object to the correctness of the costs incurred by the City to
remove the public nuisance. The City Manager designee has approved the assessments
associated with the above mentioned properties.
The Council will need to confirm the approval of the City Manager designee of the costs incurred
by the City for work performed to remove the public nuisance and order that such costs be
made a lien against the property. This will be done by adoption of the attached resolution.
November 18, 2011, 1:47PM/kd
S:UDana\ADMINS\2011\DEC\12-14-Property Abatement_Demo.doc
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Chris Huot, Administrative Analyst III
December 9, 2011 CITY ATTORNEY
CITY MANAGER
Resolution approving an application proposing proceedings for annexation of
inhabited territory to the City identified as Annexation No. 619 consisting of 45.59
acres located generally south of Taft Highway and east of South H Street. (Ward 7)
APPROVED
DEPARTMENT HEAD
RECOMMENDATION:
Staff recommends adoption of the resolution.
BACKGROUND:
The property owners of the West Hills Mobile Home Park and the Southland Mobile Home Park
submitted written consent initiating annexation of their property into the City. Additionally, a
covenant requiring annexation into the City is in place due to the properties currently receiving
City sewer service under a prior agreement. The two additional property owners within this
annexation area did not submit letters to the City - however, one of the property owners had
contiguous parcels of land included in a previous annexation and did not protest annexation at
that time. Staff believes the property owner will not oppose the annexation process. The
remaining property owner was contacted through notifications required by the City's annexation
policy, but to date staff has received no correspondence.
Consistent with the City's annexation policy, staff conducted a neighborhood meeting on October
11, 2011, at the Ben Austin Senior Center, with residents of the mobile home parks to discuss the
process of and to answer questions about annexation. Property owners and residents were in
attendance at the community neighborhood meeting, as well as various City staff members,
County staff members, Ward 7 City Councilmember Russell Johnson, 5t' District Kern County
Supervisor Karen Goh and LAFCo Alternate Commissioner Barbara Fowler. Those in attendance
had several questions for City staff regarding the reason for the annexation, changes residents
will experience due to annexation and the annexation process.
Pursuant to the City's annexation policy, no later than 20 days prior to the December 14, 2011
City Council meeting, staff sent packet of information, including a self-addressed postcard, to all
property owners and residents within the annexation area. The recipients were requested to
return the cards to the City indicating support, opposition or no preference to the proposed
annexation. Staff sent a total of 264 notices to property owners and residents. As of December 9,
2011, the City received a total response rate of 9.8 percent. Approximately 3 percent of the
respondents supported annexation, 3 percent of the respondents had no preference and 3.4
percent of the respondents were opposed to annexation. Please note approximately 29.5 percent
ADMINISTRATIVE REPORT
Page 2
of the notices were returned undeliverable (primarily due to vacant spaces at the mobile home
parks). Approximately 60 percent of the postcards were not returned as of this date.
Based on the above results, the City proposes to annex the properties within the proposed
annexation area and begin the annexation process. It is noted that residents and property owners
within the annexation area will be provided with due process during the LAFCo proceedings and
approval of this resolution only provides staff with the ability to apply for annexation with LAFCo.
LAFCo proceedings provide further notification and public hearing opportunities for property
owners and residents to support or oppose annexation.
This resolution of application proposes proceedings for annexation of inhabited territory to the City
of Bakersfield. The proposed annexation identified as Annexation No. 619 consists of 45.59
acres located generally south of Taft Highway and east of South H Street.
The annexation is adjacent to the City limits and is within the City's Sphere of Influence boundary.
The area is developed with two mobile home parks, an RV park, a self-storage facility and a
mobile homes sales facility. This process has been in accordance with the City of Bakersfield's
inhabited annexation policy.
Per prior correspondence with the County Administrative Office, the exchange of property tax
revenues for this annexation will be covered under the master tax split agreement (Memorandum
of Understanding 95-244) between the City of Bakersfield and County of Kern.
CH:rfro
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MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Jim Eggert, Planning Director
DATE: November 18, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution approving application for annexation of uninhabited territory to
the City of Bakersfield identified as Annexation No. 624 consisting of 17.28
acres, located along the north side of Taft Highway, east and west of Stine
Road. (Wards 6 & 7)
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
This item was continued from the November 16, 2011 City Council meeting.
Councilmember Johnson requested the continuance to allow Councilmember Sullivan
who was absent time to review and vote on this item.
The resolution of application proposes proceedings for annexation of uninhabited
territory to the City of Bakersfield. Annexation No. 624 is located along the north side of
Taft Highway, east and west of Stine Road. This annexation includes 9 parcels on 17.28
acres. These parcels are surrounded by city limits on three sides and create a county
strip within the area. Property owners Leroy & Rose Grider and Panama Elementary
School submitted written request for annexation into the city. The other 6 properties were
added to the annexation at the direction of LAFCO to prevent creation of a small county
island (once pending annexations are approved south of Taft Highway). These property
owners were contacted by City staff but only Herold & LaVerne Heron responded that
they were not interested in annexation; there was no reply from property owners David &
Patricia Stephens, Paul Rubio or the Robert Larry Boyles Trust. All parties will have an
additional opportunity to voice their acceptance/rejection as they will receive notice of
the public hearing before LAFCO when annexation of this area is considered.
The annexation is adjacent to the City limits and within the City's Sphere of Influence
boundary. The exchange of property tax revenues for this annexation will be covered
under the master tax split agreement (Memorandum of Understanding 05-015) between
the City of Bakersfield and County of Kern.
JE:DL\ S:\Dana\ADMINS\2011\DEC\12-14-Ann 624- continued from 11-16.doc
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ADMINISTRATIVE REPORT
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q , k
TO: Honorable Mayor and City Council
FROM: Douglas Greener, Fire Chief
DATE: November 22, 2011
APPROVED
DEPARTMENT HEAD 171
CITY ATTORNEY V&_
CITY MANAGER &
SUBJECT: Homeland Security Grants on behalf of the Kern Operational Area
1. Resolution determining that the City Manager, or his designee, is appointed as
authorized agent to execute any actions necessary for the purpose of obtaining
federal financial assistance provided by the Department of Homeland Security
and sub-granted through the State of California to the County of Kern and
through. the County of Kern to the City of Bakersfield.
2. Memorandum of Understanding with the County of Kern - Homeland Security
Grant funding Agreement for acquisition of specialized equipment, training and
other professional services.
3. Appropriate $220,000 FY2010 Homeland Security Grant Funds to the Capital
Outlay Fund Capital Improvement Budget.
RECOMMENDATION:
Staff recommends approval of the Resolution, Memorandum of Understanding, and
appropriation of grant funds.
BACKGROUND:
1. Resolution for Authorized Agent - Homeland Security Grants
This Resolution appointing the City Manager as the City agent and the Memorandum of
Understanding between the City of Bakersfield ("City") and the County of Kern ("County") are
necessary because the County is the designated sub-grantee for Homeland Security Grants on
behalf of the Kern Operational Area. As required by Grant Guidelines, the designated Anti-
Terrorism Approval Body ("Approval Authority") includes the County Fire Chief, the Sheriff, the
Emergency Medical Services Department Director, and a representative from both the Kern
Police Chiefs and Kern Fire Chiefs Associations. The Approval Authority approves grant
applications and expenditures of grant funds
2. Memorandum of Understanding - Homeland Security Grant
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The Memorandum of Understanding addresses specifics of the State Homeland Security funding
agreement between the City of Bakersfield and Kern Operational Area and outlines the process
for the allocation of FY2010 State Homeland Security grant funds to the "Bakersfield Fire
Department Response and Equipment Project." The MOU will allow the procurement of
specialized equipment on behalf of the City of Bakersfield, as a local government entity, on
behalf of the Kern Operational Area.
3. Appropriate $220,000 FY2010 - Homeland Security Grant
The State Homeland Security grant funded "Bakersfield Fire Department Response and
Equipment Project" will procure Self Contained Breathing Apparatus (SCBA) to replace existing
and outdated equipment. On December 14, 2011, City Council will be requested to approve,
as a separate agenda item under the above noted MOU, the award of the SCBA purchase
agreement in the amount of $1,011,205.46 to Bauer Compressors for the purchase of MSA self-
contained breathing apparatus (SCBA).
Grant funding to procure the SCBA equipment was approved by the FY2010 Homeland Security
Grant in the amount not to exceed $220,000. City funds in the Capital Outlay Fund will also be
used for the purchase with a total combined funding not to exceed $1,420,000 for this capital
improvement project.
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ADMINISTRATIVE REPORT
cALIFO
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
APPROVED
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager DEPARTMENT HEAD
DATE: November 9, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Consolidated Annual Maintenance of IBM servers and Storage Area wor .
1. Resolution determining that Consolidated IBM maintenance cannot be
obtained through the usual bidding procedures and authorizing the
Finance Director to dispense with bidding therefore, not to exceed
$60,468.
2. Approve the agreement with Computer Configuration Services to
consolidate IBM maintenance contracts for a total amount not to exceed
$60,468.
RECOMMENDATION: Staff recommends adoption of Resolution and approval of agreement.
BACKGROUND: The City of Bakersfield pays maintenance bills to IBM to cover maintenance
on IBM servers, storage, and tape equipment. IBM now has a program which will allow the
City to consolidate the maintenance invoices into a single invoice through an IBM Premier
Business Partner who provides value added services to the City. The City only uses one IBM
Premier Business Partner in this capacity, Computer Configuration Services (CCS). CCS was
selected as the low bidder for our iSeries server by Council at the meeting of November 9,
2005. Consolidating the maintenance payments will result in a reduction of maintenance fees
of approximately $1870 in the current fiscal year and additional savings in future years as well
compared to paying the invoices separately. Funds for the maintenance are already in the FY
2011-2012 adopted budget within the General Fund and Equipment Replacement Fund.
Approval of the agreement will allow the City to consolidate the IBM maintenance contracts
for a cost savings of $1870.
Information Technology Division/ECH
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q. rn.
TO: Honorable Mayor and City Council APPROVED
FROM: Alan Tandy, City Manager DEPARTMENT HEAD
DATE: December 5, 2011 CITY ATTORNEY v~
CITY MANAGER
SUBJECT: Amendment No. 1 to Resolution No. 111-11 Setting Salaries and Related Benefits for
Officers and Employees of the General Supervisory, Police Supervisory and
Management Units
RECOMMENDATION:
Staff recommends adoption of the Amendment.
BACKGROUND:
Currently there are three (3) Department Head level positions that are compensated with a
salary range that is below that of other City Department Heads, in fact, they are compensated
below the level of two Assistant Department Head positions. These Department Head positions
are the Finance Director, Recreation & Parks Director and the Development Services Director.
In November of 2007, staff recommended the Council approve a minor increase to the salary
range for these positions in an effort to remedy this situation and provide more equitable
compensation for the positions identified. Due to economic concerns present at that time, the
Council did not take action on these changes and instead recommended deferment of the
adjustments to a future date.
As the local economy has begun to stabilize and the City has realized a more positive trend in
revenues, it is appropriate at this time for staff to again recommend the necessary adjustments to
the salary ranges of the Finance Director and the Recreation & Parks Director positions. This
action will bring the compensation for these two Department Head positions in line with the
Water Resources Manager and Economic Development Director positions. Due to the fact that
the City has been operating without the position of Development Services Director for some time
now, only the Finance Director and Recreation & Parks Director positions are being
recommended for adjustment.
Approval of this Amendment will increase the salary ranges for the two identified positions by 7%.
Again, this will bring the compensation for these positions in line with other City Department
Heads and cure an ongoing inequity with respect to these positions.
S:\Admin Rpts\2011\2011 Amendment No. Ito Reso. No. 111-1 l.doc
12/6/2011 12:13 PM
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ADMINISTRATIVE REPORT
c ~t
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: q. n.
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: November 22, 2011
APPROVED
DEPARTMENT HEAD A°
CITY ATTORNEY
CITY MANAGER
SUBJECT: Resolution of Intention (ROI) No. 1705 to add territory, Area 2-49 (southeast corner of
Stockdale Highway and Nord Road) to the Consolidated Maintenance District and
preliminarily approving, confirming, and adopting the Public Works Director's
Report. (Ward 4)
RECOMMENDATION: Staff recommends adopting the Resolution of Intention.
BACKGROUND: A written request has been received by the City Engineer from the owner(s) of
the parcel to be included into the Consolidated Maintenance District as required by section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide
for the maintenance of a public park and street landscaping. This area will be under the park
and streetscape zones of benefit and will be assigned appropriate tier levels when a park has
been constructed and street landscaping has been installed.
Staff is recommending the new territory be added to the Consolidated Maintenance District at
the next City Council meeting.
The City of Bakersfield has received a letter from the owner(s) of the property described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owner(s) also have submitted a Proposition 218 ballot indicating their consent
to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be supplied to the
subdivider(s)/developer(s) to be recorded with the subdivision map. A copy of this covenant is
attached for reference.
G:\GR0UPDAT\ADMINRPT\2011\12-14\ROI est CMD 2-49.docx
BAKE^^
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ADMINISTRATIVE REPORT
~w..,qL1 0
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: C.1 q 0
TO: Honorable Mayor and City Council
APPROVED
FROM: Dianne Hoover, Director of Recreation & Parks DEPARTMENT HEAD 1)4y
DATE: November 18, 201 1
CITY ATTORNEY ._1.
CITY MANAGER J
SUBJECT: Agreement with Kern High School District (KHSD) not to exceed $75,000 paid to the
City for use of aquatic facilities for practice and swim meets. (Wards 1, 2 and 6)
RECOMMENDATION:
Staff recommends approval of the agreement.
BACKGROUND:
Kern High School District (KHSD) wishes to enter into an agreement with the City of Bakersfield for
use of aquatic facilities at McMurtrey Aquatic Center, Silver Creek Pool, Jefferson Park Pool, and
Dr. Martin Luther King, Jr. Pool for practice and swim meets for payment to the City in an amount
not to exceed $75,000. This amount remains the same as 2011.
The City has had a long standing agreement with the KHSD to utilize these aquatic facilities from
January 30, 2012 through May 29, 2012 at mutually agreed upon times.
ds
December 6, 2011, 11:12AM
S:\ADMINISTRATION DIVISION\Admin Rpts\201 1 Admins\KHSD use of Aquatic Facilities Admin.docx
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: Ci .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
November 30, 2011
Installation and Access Agreement with Bright House Network, Inc. (no cost to City)
for high speed internet service to the Bakersfield Amtrak Station (Ward 2).
PPP OVED
DEPARTMENT HEAD
CITY ATTORNEY ~
CITY MANAGER
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND: Amtrak recently installed several closed circuit cameras for surveillance at the
Bakersfield Amtrak Station located at 601 Truxtun Avenue. Amtrak is now requesting high speed
internet service to view live-feed of the closed circuit camera system at a remote security facility.
This new service requires Bright House Network, Inc. (BHN) to install a conduit and fiber optic
cable to the facility through the parking lot. The new conduit will be installed by directional
boring to limit damage to the existing asphalt surfacing.
Amtrak will be responsible for all costs associated to the high speed internet service and
installation.
The City will incur no costs for this agreement. Therefore, there is no General Fund impact.
(NF GS)
December 1, 2011, 12:30PM
G: \G ROUPDAT\ADMI N RPT\ADMI NFORM.doc
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ADMINISTRATIVE REPORT
Y s
1
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: November 8, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY y
CITY MANAGER
SUBJECT: Agreement with Wilson & Associates (not to exceed $109,200.00) to provide Continuing
Disclosure services for various Special Assessment Districts. (Wards 3, 4, 5, 6 & 7)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND:
The City currently has 20 active Assessment Districts, with a total bonded indebtedness of
$58,600,000, which all require Continuing Disclosure Certificates. The City has covenanted in
its respective Continuing Disclosure Certificate for the benefit of the Bondholders to provide an
annual report containing certain financial information and operating data relating to each
Assessment District and the property within the Assessment District. This covenant has been
made in order to assist the Underwriter in complying with Securities and Exchange
Commission Rule 15c212(b)(5). The City does not have expertise in this area of reporting
requirements.
Wilson & Associates is well qualified and experienced in. Assessment District disclosure issues
and in the preparation of annual continuing disclosure reports. The company was selected as
the Assessment Engineer for many of the existing Districts and has a clear and detailed
knowledge of each Districts' specific project and debt service components.
Approval of this agreement will allow the City to continue using a well qualified and
experienced professional consultant to prepare the various Continuing Disclosure Reports and
meet the deadlines imposed by the Securities and Exchange Commission. The consultant has
held their pricing structure flat for several years and is not proposing any type of fee increase
in this years' services.
There is no General Fund impact regarding this agreement. The cost of these services will be
charged to the respective Special Assessment Districts.
S:\Admin\Admin Reports\Wilson & Assoc Cont Disc
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ADMINISTRATIVE REPORT
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LIFO
MEETING DATE: December 14, 2010 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
December 1, 2009
Consultant Agreement with Soils Engineering Inc. ($678,625.00) to provide materials
testing services for calendar years 2012 and 2013 (All Wards).
APPROVED
DEPARTMENT HEAD A
CITY ATTORNEY D_
CITY MANAGER ~c•J
RECOMMENDATION: Staff recommends approval of agreement.
BACKGROUND: As part of the construction inspection of the City's Capital Improvement
Program projects, various materials used in that construction must be tested for compliance
with the projects' specifications. The City does not have the staff or the equipment necessary to
perform those tests or analyses. Therefore, the City has entered into agreements with local
testing laboratories for providing the required services.
Staff requested Statements of Qualification and Proposals (SOQ&P) from material testing firms.
Four firms (BSK & Associates, Krazon & Associates, Soils Engineering Inc., and Salem Engineering
Group, Inc.) submitted their SOQ&P's to the City on November 10, 2011. Staff then reviewed
those statements of qualifications and fee proposals. As a result of that review, the staff
selection committee ranked the firms based on a combination of qualifications first and
estimated fee second.
Staff recommends award of this agreement to Soils Engineering Inc. based on the combination
of their qualifications and fee rates being the most beneficial for the City. It should be noted
that Soils Engineering Inc. is the current materials testing consultant and has performed well
during the current contract period.
The contract amount was based on an analysis of past and projected testing levels and the
pricing structure submitted by Soils Engineering Inc. Funding for this agreement will be paid for
through the actual projects that are currently budgeted. No additional appropriations are
anticipated.
RM (Construction)
GAGROUPDATADMINRPT\2011\12-14\Soils On-call (Rev1).doc
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: q .5
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: November 30, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Consultant Agreements with McIntosh & Associates ($200,000), Meyer
Engineering ($200,000) and MNS Engineers ($200,000) to provide "on-call"
construction inspection services for Development Projects and Capital
Improvement Program. (All Wards)
RECOMMENDATION: Staff recommends approval of agreements.
BACKGROUND: To expedite the delivery of the Capital Improvement Program (CIP) and to
supplement the demand for inspections related to development and subdivisions, staff
implemented an "on-call" inspection program in 1996. This program augments current
Construction Division staff by providing contract inspection services as needed for various
City inspection demands. The program has proven to be very effective in maintaining
staffing to provide timely response of the City's inspection responsibilities. These agreements
will allow these programs to continue and are for construction inspection services for
calendar years 2012 and 2013.
In October, 2011, staff sent a Request for Proposals to local engineering firms. On November
10, 2011, six firms submitted responses: McIntosh and Associates, Meyer Engineering, MNS
Engineers, AECOM, Porter & Associates and Quad Knopf.
After reviewing the submitted Statements of Qualifications and fee proposals, and based
primarily on qualification scores of individual inspectors and secondarily on hourly rates, staff
recommends approval of agreements with the following firms as being the most favorable to
the City:
McIntosh and Associates (two inspectors)
Meyer Engineering (two inspectors)
MNS Engineers (two inspectors)
Both McIntosh and Associates and Meyer Engineering have effectively performed inspection
services for the City in the past. While MSN Engineers has not previously performed
inspection services for the City, the experience of their staff and their positive references
indicate that they are fully capable of performing these services. It should be noted that all
three firms are local businesses.
The contract amounts were based on current inspection staffing levels and projected
project workload. No appropriations are necessary since these agreements will be funded
by either budgeted capital improvement projects or by inspection fees collected from
developers.
RM (Construction)
GAGR0UPDAT\ADMINRPT\2011\12-14\AdMin Reportlnspec 2012-13 (Rev1).docx
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ADMINISTRATIVE REPORT
1l.
10
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
November 16, 2011
Agreement with Polydyne, Inc. ($461,904.00) to provide dewatering polymer for
Wastewater Treatment Plant No. 3 (Ward 6).
APP OVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: The wastewater treatment process at Plant No. 3 requires that sludge undergo
a dewatering process. The goal of the dewatering process is to efficiently produce a sludge
cake that can be transported off site for disposal or beneficial use. Polymers are an essential
ingredient in the dewatering process. The efficacy of a polymer is determined by its ability to
capture solids and produce a dry sludge cake.
Request for Qualifications and Proposals (RFQ/P) were sent to suppliers for the dewatering
polymers contract. Parties interested in submitting a proposal were required to provide on-site
demonstrations testing the efficacy of their product on Plant 3's equipment.
Four suppliers responded to the City's RFQ/P for supply of dewatering polymer: Ashland, BASF,
Polydyne and 3-F. Each of these four firms conducted on-site trials of selected polymer
products using the treatment processes at Plant 3. Only suppliers achieving the minimum
requirements of 95% solids capture and an 18% cake solids concentration were allowed to
submit product costs proposals. Two of the four suppliers met the treatment process
requirements: Ashland and Polydyne.
The per unit price of the polymer product from the two vendors was only part of the selection
process. The costs associated with the efficacy of the product were also considered. For
instance, a product with lesser efficacy would require more treatment processes. The formula
used to evaluate costs proposals is shown below:
Current Cake %
Annual Cost = (Price of Polymer * Annual Polymer Quantity) + [(Current H&D Costs * ( Test Cake % ~
Price of Polymer = proposal price supplier provided
PW WW/ Is
G:\GROUPDATWDMINRPT\2011\12-14\Supply of Dewatering Polymers WWTP 3 - Revised.docx
November 17, 2011, 8:23AM
ADMINISTRATIVE REPORT
`
Annual Polymer Quantity = `Dosage * Annual Sludge Quantity
J
Capture Efficiency
Current H&D Costs= $82,000
Current Cake 18%
Test Cake value from trial runs
As noted in the above formula, cost estimates include polymer dosage, capture efficiency,
cake dryness and product cost in determining the estimated annual cost for each product.
The RFQ/P provided a detailed description that would be used when staff evaluated cost
proposals. The estimated annual cost proposal from each of the suppliers for the lowest
potential polymer dosages are:
SUPPLIER AMOUNT
Polydyne, Inc.
Riceboro, GA $461,904.00
Ashland Hercules
Wilimington, DE $595,599.00
Staff recommends award of the Agreement to Polydyne as the supplier for the polymer
product based on their proposal being the most favorable to the City. This contract is
renewable annually for three consecutive one-year terms at the City's option and upon
mutually agreeable terms.
Sufficient funds are budgeted within the Sewer Enterprise Fund for this Agreement. There is no
General Fund impact associated with this contract.
PW WW! Is
GAGR0UPDAT\ADMINRPT\2011\12-14\Supply of Dewatering Polymers WWTP 3 - Revised.docx
November 17, 2011, &23AM
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ADMINISTRATIVE REPORT
IF
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q . u .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
November 29, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
Agreement for Mitigation of Public Facility Impacts (Pending Annexation 500 -
Ward 3):
1. Agreement with the County of Kern and Wal-Mart Real Estate Business Trust for
construction of public facility improvements on Olive Drive and State Route 99.
2. Appropriate $3,000,000 Developer share of project cost (which will be remitted
to the County) to the Public Works Department's Capital Improvement Budget
within the Transportation Development Fund.
RECOMMENDATION: Staff recommends approval of agreement and appropriation.
BACKGROUND: The Wal-Mart Real Estate Business Trust (Property Owner) owns 40.34 acres west
of State Route 99 and south of Olive Drive. This property is currently located within the County.
The Property Owner contacted City staff requesting to annex to the City and to construct a
new store south of Olive Drive, between Knudsen Drive and State Route 99. The City then
initiated Annexation 500 which included the 40.34 acres in addition to other real property. The
County initially objected to this Annexation.
All three parties continued discussions to reach mutually acceptable terms. The County stated
that they would not oppose the Annexation if the Property Owner contributed $3 Million to
acquire right-of-way and to construct an auxiliary lane on southbound State Route 99, between
Olive Drive and State Route 204, as well as related improvements to the Olive Drive to State
Route 99 southbound on-ramp. These proposed improvements are located within the County
and are on the Traffic Impact Fee Facilities list. The amount paid by the Property Owner will be
based upon actual costs incurred by the County, not to exceed $3 Million. Since these
improvements are required because of the proposed new store, the Property Owner is willing to
pay the not to exceed amount of $3 Million if the City agrees to enter into a future traffic
impact fee agreement for this property and/or future projects built by the Property Owner. This is
beneficial to the City since the City will receive both property taxes and sales taxes from this
Annexation. Upon completion of the proposed improvements, the Property Owner will pay the
actual costs, not to exceed $3 Million, to the City. The City will then pay the same amount to the
County. Since the Property Owner and the City will enter into a future traffic impact fee credit
agreement for the actual construction costs (not to exceed $3 Million), the payment from the
Property Owner must be received by the City.
There is no General Fund impact associated with this project.
bu
G:\GR0UPDAT\ADMINRPT\2011\12-14\Tri-Party Agreement.doc
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LIF
ADMINISTRATIVE REPORT
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: q , v,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
December 1, 2011
Environmental, Engineering and Right-of-way services for the widening of State
Route (SR) 58 between PM 52.4/55.4. (Ward 1) (TRIP):
Cooperative Agreement with the State of California Department of
Transportation (Caltrans) ($3,000,000,00) for Environmental, Engineering and
Right-of-way services for the widening of SR-58 between PM 52.4 and 55.4.
2. Reimbursement Agreement with the County of Kern ($1,500,000.00) for
Environmental, Engineering and Right-of-way services for the widening of SR-
58 between PM 52.4 and 55.4.
3. Appropriate $1,500,000 County Share project costs to the Public Works
Capital Improvement Budget within the Capital Outlay Roads Fund for the
Centennial Corridor project.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION: Staff recommends approval of agreements and appropriation.
BACKGROUND: One of the Thomas Roads Improvement Program (TRIP) projects is the
Centennial Corridor, which will connect the Westside Parkway west of SR-99 to SR-58 east of
SR-99. When SR-58 east of SR-99 was originally constructed over 30 years ago, the three mile
segment from SR-99 to the Cottonwood Road over-crossing was only constructed with four
lanes (two in each direction). East of Cottonwood Road, the freeway expands out to six lanes
(three in each direction). With existing traffic today, the widening to six lanes of the segment
between Cottonwood Road and SR-99 is needed now. It had been planned to accomplish
this widening with the Centennial Corridor project. However, in order to expedite this
construction and to proficiently use some TRIP federal earmark funds for construction, it was
proposed to break this segment of the project out from the Centennial Corridor project and
environmentally clear, design and construct the project separately and ahead of the
Centennial Project.
Because this SR-58 project is widening entirely within existing Caltrans right-of-way (and so
requires no additional right-of-way), environmentally clearing this project is much simpler and
can be accomplished much quicker than the larger Centennial project. Regardless of which
alternative is selected for the Centennial Corridor project, all the alternatives would require
Tdw:C:\Users\lskinner\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\gUSLP1AS\SR58 Gap Closure Cooperative Agr Admin
Rev.doc
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ADMINISTRATIVE REPORT
LIFO
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: Cf.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
December 6, 2011
Widening of Rosedale Highway between Gibson Street and Mohawk Street.
(Ward 2) (TRIP):
1.) Agreement with the County of Kern ($1,000,000.00) for the reimbursement of
right-of-way costs.
2.) Appropriate $1,000,000 County Share project costs to the Public Works
Capital Improvement Budget within the Capital Outlay Roads Fund for the
Rosedale Highway Widening project.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY .Jfhe_
CITY MANAGER
RECOMMENDATION: Staff recommends approval of the Agreement and Appropriation.
BACKGROUND: The Rosedale Highway Widening Project is part of the Thomas Roads
Improvement Program (TRIP) and extends from Gibson Street west to Allen Road. Caltrans, the
County and the City are all working together to deliver this project. The City is the sponsoring
agency and so once the project is environmentally cleared in 2012, the City will be entering
into agreements with consulting firms for design and will be acquiring the right-of-way for the
project.
The City, County and Caltrans plan to enter into a cooperative agreement in early 2012 to
facilitate the relinquishment of Rosedale Highway from Caltrans to the City and the County for
their respective areas of jurisdiction between State Route 99 and Allen Road. This
relinquishment will enable the use of City and County standards for the construction of the
project. City and County standards result in a narrower right-of-way width than the width that
would be required by Caltrans.
The segment of Rosedale Highway between Gibson Street and Mohawk Street is in the
jurisdiction of the County. The County desires that this segment of Rosedale Highway have
wider shoulders than that required by City and County standards, and has proposed to pay for
the additional right-of-way necessary for these wider shoulders. This Agreement facilitates the
reimbursement from the County for the cost of the additional right-of-way necessary for these
wider shoulders. Staff recommends approval of the Agreement and the Appropriation.
TDW: C:\Users\Iskinner\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\9USLP1AS\Rosedale Highway
County ROW Agreement Admin.doc
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ADMINISTRATIVE REPORT
LIFO
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: CJ , X
TO: Honorable Mayor and City Council
FROM: Nelson Smith, Finance Director
DATE: December 1, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 11-053 with Gilliam and Sons, Incorporated;
adding $875,000 (for a total not to exceed amount of $2,315,003) to continue
earthmoving and hauling services. (City Wide)
RECOMMENDATION: Staff recommends approval of amendment to the agreement.
BACKGROUND: On May 18, 2011, the City entered into Agreement No. 11-053 for the Annual
Contract to provide Earthmoving and Hauling in the amount of $1,440,003; renewable annually
thereafter for four consecutive one-year periods. The contract amount was based on an
estimate of anticipated work submitted by various departments for a one year period.
Subsequent to that date, the following projects arose requiring the use of the contract:
1. The Water Resources Department has used this contract for the construction of the
south levee of the Kern River and undertaken an aggressive drainage basin
maintenance program as a result of the flooding in December 2010. To date the
Water Resources department performed maintenance on 142 drainage basins. Forty-
five of these basins are on the priority maintenance list, identifying sixty-nine basins in
need of extensive maintenance. The Water Resources Department requests and
increase in the amount of $425,000 to complete the levee and drainage basin
maintenance projects.
2. The Streets Division requires an additional $450,000 added to meet the hauling
services that are required to meet the streets paving projects through the end of the
contract term. The original estimate at the time of the bid is insufficient to continue
the hauling requirements through the end of the contract term.
If approved, Amendment # 1 will add $875,000 for a revised not to exceed amount of
$2,315,003. The addition of $875,000 to this contract will be funded with Water Enterprise Funds,
Streets Gas Tax Funds and Capital Outlay Funds. No General Funds are associated with this
contract amendment. Approval of the amendment will allow the completion of the Water
Resources and Streets projects regarding earthmoving and hauling needs for remainder of the
contract year.
Purchasing Division/ch
SAPURCMADMMAmendments 11-12\AC for Earthmoving And Hauling Amendment #1 Agmt. 11-053.docx
December 1, 2011, 3:46 PM
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ADMINISTRATIVE REPORT
FO
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: C1.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: December 1, 2011 CITY ATTORNEY V
CITY MANAGER &
SUBJECT: Amendment No. 2 to Agreement No. 10-075 with GC Environmental, Inc.
($350,000; revised not to exceed $1,350,000) for Landfill Gas System Services for
the Bakersfield Sanitary Landfill Closure Project due to new state regulations
(Ward 3).
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: On June 9, 2010, Agreement No. 10-075 was approved with GC
Environmental, Inc. to provide monitoring, reporting, adjusting, repairing, planning, design and
construction of additions to the City's landfill gas system all the way through construction of
the final cap, which is currently taking place. After the original Agreement was approved by
the City Council, new state regulations were enacted, requiring the City to further modify the
system. The new regulations required removal of gas from greater depths than specified in the
original Agreement. Therefore, the Agreement was amended to provide additional
compensation for the extra system modifications.
The newly required system modifications were made to extract gas from greater depths and
feed it to the existing flare system. However, due to poor gas quality at the greater depth, it
would not burn in the existing flare system. Therefore, it became necessary to construct a
secondary gas treatment system at an additional cost of approximately $350,000.
Funds for the Landfill Closure Project have been reserved for this project and are set aside in a
separate fund. Sufficient funds remain in the Project's budget to fund this Amendment.
Staff recommends approval of Amendment No. 2 to Agreement No. 10-075 with GC
Environmental, Inc. This Amendment increases the not to exceed compensation amount from
$1,000,000 to $1,350,000.
There is no General Fund impact associated with this Amendment.
mh
G:\GROUPDAT\ADMINRPT\2011 \12-14\Admin Rpt - Amend (2) to GC Environmental Agmt 10-075_1 (3).doc
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ADMINISTRATIVE REPORT
LIFO
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q, Z,
TO: Honorable Mayor and City Council
FROM: Nelson Smith, Finance Director
DATE: December 1, 2011
APPROVED
DEPARTMENT HEAD_ 414
CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Agreement No. 10-176 with Polydyne, Incorporated;
extending the contract term one year and adding $50,000 (for a total not to
exceed amount of $100,173.88) to continue the supply of DAF Polymers. (Ward 6)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: On December 15, 2010, Council approved the Annual Contract for the supply
of DAF Polymers to Polydyne, Incorporated in the amount of $50,173.88; renewable annually
thereafter for four consecutive one-year periods.
The expansion of Wastewater Plant #3 involved adding Dissolved Air flotation (DAF) thickeners
process to the treatment plant. The DAF polymer chemical agent is required to thicken and
separate the solids from the liquid phase of the sludge.
If approved, Amendment No. 1 will add $50,000 for a revised not to exceed amount of
$100,173.88, and extend the contract term one year. Funds are available in the Wastewater
enterprise operating budget. No General Funds will be used for this contract. Approval of the
amendment will allow the Wastewater Treatment Plant to continue to meet the City's
wastewater treatment demands for the next year.
Purchasing Division/ch
S:\PURCHIADMIN\Amendments 11-12\AC for DAF Polymers Amendment #1 Agmt. 10-176.docx
December 1, 2011, 2:55 PM
BA
Q~yM AA A S
ADMINISTRATIVE REPORT
c91 ;t♦
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: C( Qa
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson Smith, Finance Director DEPARTMENT HEAD
DATE: December 1, 2011 CITY ATTORNEY
CITY MANAGER-
SUBJECT: Amendment No. 3 to Agreement No. 10-177 with Stay Green, Incorporated;
extending the contract term one year and adding $100,000 (for a total not to
exceed amount of $335,000) to continue the tree trimming maintenance
program. (City Wide)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: On December 15, 2010, Council approved the Annual Contract for tree
trimming to Stay Green, Incorporated in the amount of $100,000; renewable annually thereafter
for four consecutive one-year periods. On May 18, 2011, Council approved Amendment No. 1
adding $35,000 for a revised not to exceed amount of $135,000. On July 13, 2011, Council
approved Amendment No. 2 adding $100,000 to the agreement, for a new not to exceed total
of $235,000.
Continuing the tree trimming maintenance program prevents potential property damage issues
and promotes the health of the City's tree inventory.
If approved, Amendment No. 3 will add $100,000 for a revised not to exceed amount of
$335,000, and extend the contract term one year. Funds are available for tree trimming in the
Recreation and Parks operating budget within the General Fund. Approval of the amendment
will allow the Recreation and Parks Department to continue the City's tree trimming
maintenance program.
Purchasing Division/ch
S:\PURCHWDMIN\Amendments 11-12WC for Tree Trimming Amendment #3 Agmt. 10-177.docx
December 1, 2011, 3:02 PM
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: 0.66.
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: December 1, 2011
APPROVED
DEPARTMENT HEA
4A_4-~
CITY ATTORNEY VCS
CITY MANAGER & _
SUBJECT: Amendment No. 5 to Agreement 06-053 with Parsons Transportation Group
Corporation, ($498,240.00; for a revised not to exceed total of $44,354,007.00) for
Program Management Services for the Thomas Roads Improvement Program
(TRIP). (Various Wards)
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: On February 22, 2006, the City Council awarded a contract to Parsons
Transportation Group to provide program management services for the Thomas Roads
Improvement Program (TRIP). Parsons was selected to manage the TRIP program based on their
experience and qualifications.
The original RFQ issued in 2005 and the subsequent Agreement No. 06-053 with Parsons had
indicated anticipation of amending that Agreement in the future to add both additional time as
well as funding. Last spring staff began the process of developing scope and costs for a
proposed amendment to this contract with Parsons. During that process, the Federal Highway
Administration (FHWA) recommended that a new Request for Qualifications (RFQ) should be
issued for the continuation of additional services instead.
Because of the new RFQ process the City was unable to award a contract for these additional
services for several months. During this time, Parsons and their team of 12 sub-consultants
continued advancing TRIP projects under their original agreement. Without this cooperation
progress on the projects would have been slowed or potentially even halted while waiting for a
new agreement. A new agreement for Program Delivery/Engineering and Environmental
Support Services for TRIP and Preliminary Engineering and Coordinating/Managing Completion of
the Environmental Document for the Centennial Corridor Loop (SR-58 Connector) Project was
awarded by the City Council at the September 14, 2011 meeting. At that time, it was discussed
that final invoicing and accounting for the original Agreement (No. 06-053) would not be
concluded for several months but once completed, there would likely need to be a concluding
amendment for several hundred thousand dollars to the original contract to allow for final
reconciliation of Agreement 06-053.
Funding for these Program Management Services comes primarily from the federal earmarks
received under SAFETEA-Lu, with about 12% of the cost of these services paid from local
matching funds. Adequate funds have already been budgeted to pay for this Amendment.
Staff recommends approval of the Amendment.
Rev.: December 1, 2011, 3:17PM
Tdw: G:\GR0UPDAT\ADMINRPT\2011\12-14\Parsons Amendment 5- Admin.docx
14
ADMINISTRATIVE REPORT
C ''avr n♦
LIFO
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q. p
+
TO: Honorable Mayor and City Council
FROM: Nelson Smith, Finance Director
DATE: December 1, 2011
APPROVED
DEPARTMENT HEAD__ ~
CITY ATTORNEY
CITY MANAGER 4S
SUBJECT: Amendment No. 2 to Agreement No. 09-171 with Amber Chemical, Incorporated;
extending the contract term one year and adding $50,000 (for a total not to
exceed amount of $200,000) to continue the supply of Pool Chemicals. (City
Wide)
RECOMMENDATION: Staff recommends approval of amendment to the agreement.
BACKGROUND: On December 16, 2009, the City entered into Agreement No. 09-171 for the
Annual Contract to provide Pool Chemicals in the amount of $75,000; renewable annually
thereafter for four consecutive one-year periods. On November 3, 2010, Council approved
Amendment #1 extending the term one year and adding $75,000 for a revised not to exceed
amount of $150,000.
If approved, Amendment No. 2 will add $50,000 for a revised not to exceed amount of
$200,000, and extend the contract term one year. Funds are available in the Recreation and
Parks annual operating budget within the General Fund. Approval of the amendment will
extend the contract term one year and provide the funding needed to continue the operation
of the pools for the next year.
Purchasing Division/ch
S:\PURCH\ADMIN\Amendments 11-12\AC for Pool Chemicals Amendment #2 Agmt. 09-171.docx
December 1, 2011, 3:09 PM
A
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ADMINISTRATIVE REPORT
1
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q. A&
TO: Honorable Mayor and City Council
FROM: Art Chianello, Water Resources Manager
DATE: December 1, 2011
APPROVED
DEPARTMENT HEAD C
CITY ATTORNEY
CITY MANAGER
SUBJECT: Habitat Monitoring of the Buena Vista Lake Shrew for the Kern Fan Water Recharge Site:
1) Amendment No.1 to Agreement No. 11-017 with Live Oaks Associates, Inc. ($35,000;
revised not to exceed $105,885) to conduct Years Seven and Eight Buena Vista Lake
Shrew Habitat Monitoring for the Kern Fan Water Recharge Area located in the City's 2800
Acre Facility.
2) Appropriation of $35,000 from the Agricultural Water Fund Balance to the Water
Resources Operating Budget to fund the amendment to the habitat monitoring program.
(Ward Number 4)
RECOMMENDATION: Staff recommends approval of amendment and the appropriation.
BACKGROUND:
On October 11, 2005, the City entered into Agreement No. WR 05-035 in the amount of $7,500 with Live
Oaks Associates, Inc. to complete Year One Buena Vista Lake Shrew Habitat Monitoring for the Kern Fan
Water Recharge site located in the City's 2800 Acre Facility. The work entailed the establishment of
permanent sampling points, photo points, the collection of baseline vegetation data, and the preparation of
an annual report with findings from the baseline surveys that were submitted to the United States Fish and
Wildlife Service (USFWS).
On September 15, 2006, the City entered into Agreement No. WR 06-035 in the amount of $9,800 with
Live Oaks Associates, Inc. to complete Year Two Buena Vista Lake Shrew Habitat Monitoring for the Kern
Fan Water Recharge site. The Year Two annual work at the site included additional monitoring of
permanent sampling points and photo points that were established during Year One baseline monitoring
and the preparation of an annual report to the USFWS.
On March 6, 2007, the City amended (No. 1) Agreement No. WR 06-035 in the amount of $3,900
increasing the total amount for Year Two Monitoring to $13,700 with Live Oaks Associates, Inc. The
additional funding was provided to allow the consultant additional hours to complete the monitoring and
other field survey work necessary for Year Two monitoring of the site including preparation of an annual
report required by the USFWS.
A
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ADMINISTRATIVE REPORT
On October 1, 2007 the City amended (No. 2) Agreement No. WR 06-035 in the amount of $33,285 with
Live Oaks Associates, Inc. to complete Years Three and Four Buena Vista Lake Shrew Habitat Monitoring
for the Kern Fan Water Recharge site. The Years Three and Four annual work at the site included
additional monitoring of permanent sampling points and photo points that were established during Year 1
baseline monitoring and the preparation of an annual report with findings from surveys submitted to the
USFWS.
On October 14, 2009 the City amended (No. 3) Agreement No. WR 06-035 in the amount of $12,000 with
Live Oaks Associates, Inc. to complete Year Five Buena Vista Lake Shrew Habitat Monitoring for the Kern
Fan Water Recharge site. The annual work at the site included additional monitoring of permanent
sampling points and photo points that were established during Year One baseline monitoring and the
preparation of an annual report with findings from surveys submitted to the USFWS.
On February 16, 2011 the City entered into Agreement No. 11-017 (amendment 4 to Agreement No. WR
06-035) in the amount of $25,600 to allow Live Oaks Associates, Inc. to conduct Years Six and Seven
Buena Vista Lake Shrew Habitat Monitoring for the Kern Fan Water Recharge Area located in the City's
2800 Acre Recharge Facility. The work performed by the consultant included the Year Six monitoring and
preparation of the annual report with findings from field surveys as required by the United States Fish and
Wildlife Service (USFWS). Additional work performed by the consultant under this agreement also
included assistance to the City in the development of a new Enhanced Habitat Management Plan for the
United States Fish & Wildlife Service in lieu of the Year Seven monitoring activities.
Amendment No. 1 will modify the agreement (No. 11-017) to allow Live Oaks Inc. to conduct Years Seven
and Eight Buena Vista Lake Shrew Habitat Monitoring for the Kern Fan Water Recharge Area. The
amendment also requires the consultant to provide the City technical assistance for the preparation of and
issues related to the City's new Enhanced Habitat Management Plan recently submitted to the United
States Fish and Wildlife Service (USFWS). This ongoing work is necessary to prevent the Federal
Government from restricting the normal operations of our 2800 Acre Water Banking.
An appropriation of $35,000 from the Agricultural Water Fund Balance is necessary to fund the
amendment to the annual habitat monitoring program. No General Fund dollars will be used for this
service.
December 1, 2011
SA2011ADMIN REPORTSWR
A.+
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ADMINISTRATIVE REPORT
F
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: CO
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: December 1, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Contract Change Orders No. 12 and 14 to Agreement No. 08-214 with Security
Paving Company, Inc. ($46,411.82; for a revised not to exceed amount of
$29,147,121.72) for the Construction of the Westside Parkway Phase I Project (TRIP)
(Ward 2).
RECOMMENDATION: Staff recommends approval of Contract Change Orders.
BACKGROUND: This project consists, in general, of construction of the first phase of the Westside
Parkway project which includes the new construction and widening of Mohawk Street from
Rosedale Highway to Truxtun Avenue. The project includes bridges over the Kern River, the BNSF
railroad, as well as over the future Westside Parkway. The roadway includes provisions for on and
off ramp connections to the future Westside Parkway.
Change Order No. 12 provides for modifications to the traffic signal at the intersection of Mohawk
Street and Refinery Way. After the project was bid, staff finalized negotiations with the property
owner on the east side of Mohawk Street at Refinery Way. As a result of this negotiation, this
intersection was re-designed to provide better access to this property. This change order covers
the electrical modifications needed and results in a net increase of $20,740.40.
Change Order No. 14 provides for cutting concrete piles for the Kern River Bridge to the proper
elevation after the piles were driven into the river bed but failed to reach their designed bottom
tip elevation. The contractor performed this work under protest, and the issue was taken to the
Dispute Review Board assigned to this project. The Board's recommendation was to split the total
cost 50-50 between the City and the contractor. The amount for this change order is the City's
share of the total cost. This change order results in a net increase of $25,671.42.
Staff recommends approval of Contract Change Orders No. 12 and 14. Change Orders to date,
including these proposed Change Orders, total $1,418,901.91. This is a 5.1% increase over the
Agreement as illustrated below:
• Original Contract Amount = $ 27,728,219.81
• Previous Change Orders = $ 1,372,490.09
Current Change Orders No. 12 and 14 = $ 46,411.82
Amended Contract Agreement after Change Orders = $ 29,147,121.72
Net Increase to date = $ 1,418,901.91
Sufficient funds have been previously budgeted to pay for these contract change orders.
Tdw:G:\GR0UPDAT\ADMINRPT\2011\12-14Wdmin Rpt CCO 12 and 14 WSPA.docx
A24
ADMINISTRATIVE REPORT
c~ .
F
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: . PI
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: December 1, 2011
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY y~
CITY MANAGER_&
SUBJECT: Contract Change Order Nos. 8, 15, 19, 20, 23, and 27 to Agreement No. 09-076 with
Security Paving Company, Inc. ($103,943.50; for a revised not to exceed amount of
$84,072,500.21) for the Construction of the Westside Parkway Phase II Project (TRIP)
(Wards 2, 4 and 5).
RECOMMENDATION: Staff recommends approval of Contract Change Orders.
BACKGROUND: This phase of the Westside Parkway Project includes the construction of a 6-lane
freeway from Mohawk Street to Allen Road. Also included in the project is the construction of
interchanges at Mohawk St, Coffee Rd, Calloway Dr and a bridge structure for Jewetta Avenue
(no interchange at this location).
Change Order No. 8 provides for additional trenching and shoring to allow the installation of an 8-
inch gas line. This gas line was going to be relocated by Southern California Gas Company at the
City's expense. By having the contractor do this work, the City is saving both time and cost. This
change order results in a net increase of $17,977.37.
Change Order No. 15 provides for the installation of additional 30" reinforced concrete pipe
needed for the project. The bid quantity prepared by the engineer is not sufficient to complete
one of the drainage systems for the project. This change order results in a net increase of
$11,066.44.
Change Order No. 19 provides for adding integral color to a portion of the concrete for the
Calloway Drive and Jewetta Avenue bridges. When bid, these bridges mistakenly did not include
integrally colored concrete in the bid specifications. In an effort to maintain uniformity and
consistency within the Westside Parkway Corridor, this integrally colored concrete was added to
the railing portions of the bridges. Other portions of these bridges without integrally colored
concrete will be stained to match so that all the bridges will appear consistent. This change order
results in a net increase of $23,238.17.
Change Order No. 20 provides for modifications to a drainage system on Coffee Road. This
drainage system is in conflict with an existing water main pipeline. This conflict would have
required installing a water valve that was not originally anticipated in order to shut down the
water system to mitigate this conflict. To avoid installing this water valve and shutting this water
system down, modifications to the drainage system is a better and more economical solution to
this conflict. This change order results in a net increase of $14,590.27.
Tdw:G:\GR0UPDATWDMINRPT\2011\12-14Wdmin Rpt CCO 8,15,19,20,23, and 27 WSP-2.docx
At+
ADMINISTRATIVE REPORT
t
Change Order No. 23 provides for additional diaphragms for the bridges over the Friant-Kern
Canal. The plans as bid did not originally specify a continuous diaphragm between the mainline
freeway and the Coffee Road off-ramp bridges. The engineer has recommended installing this
continuous diaphragm. This change order results in a net increase of $22,271.25.
Change Order No. 27 provides for additional work needed at the mini-mart gas station parking lot
at the northeast corner of Coffee Road and Brimhall Road. The original plans as bid show to
rebuild the curb and gutter along this property; however, this work resulted in unanticipated
drainage problems in the gas station parking area. This change order results in an estimated not
to exceed amount of $14,800.00.
Staff recommends approval of Contract Change Order Nos. 8, 15, 19, 20, 23, and 27. Change
Orders to date, including this proposed Change Order, total $7,500,055.14. This is a 9.8% increase
over the Agreement as illustrated below:
• Original Contract Amount = $ 76,572,445.07
• Previous Change Orders (Notes 1 and 2) _ $ 7,396,111.64
• Current Change Order Nos. 8, 15, 19, 20, 23, and 27 = $ 103,943.50
• Amended Contract Agreement after Change Orders = $ 84,072,500.21
Net Increase to date = $ 7,500,055.14
Note 1:
Most of the cost for the current Change Orders to date is due to Change Order No. 21 ($5.9
million) which is for the Kern County Water Agency (KCWA) Box Culvert - an item the City was
always paying for, but which was originally to be constructed by the KCWA. Later after the
Westside Parkway Phase 2 had bid, the KCWA requested that the City construct this box culvert
instead of KCWA.
Note 2:
When the Westside Parkway Phase 2 project was bid, the City was trying to utilize all available
State funding to build the project in a timely manner. This resulted in portions of the project
being bid with less than final design work completed, and as such, a higher amount of change
orders than normally anticipated are expected as the construction progresses. However,
because of the extraordinarily favorable bid climate at the time, the City was able to extend
the project limits from Coffee Road all the way to Allen Road on top of keeping all the State
funding intact. Funds have been budgeted for future potential change orders. These series of
actions have been in the best interest of completing this Project, which is a critical component
of the TRIP program.
Sufficient funds have been previously budgeted to fund these contract change orders.
Tdw:G:\GROUPDATWDMINRPT\2011\12-14\Admin Rpt CC0 8,15,19,20,23, and 27 WSP-2.docx
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: Q
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: November 30, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from Bauer Compressors, Incorporated, in the amount of
$1,011,205.46 for the purchase of MSA self-contained breathing apparatus for
the Fire Department. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Invitations to bid were sent to over one hundred (100) suppliers for fire safety
equipment. Four (4) bids were received in response to the solicitation.
The Fire Department currently uses Survivair brand self-contained breathing apparatus. Staff
has conducted a yearlong performance test of various breathing apparatus. After
conducting those tests, the MSA brand equipment was found to best meet the needs of the
department. This purchase will completely replace the existing breathing apparatus used by
all Fire Department personnel. The change is being made globally to remove any variance in
operation of equipment and to ensure the highest level of safety for our Fire employees.
Funds are budgeted in the Capital Outlay Fund to complete this purchase.
The four (4) bids received are as follows:
BIDDER AMOUNT
Bauer Compressors, Inc. $1,011,205.46
Livermore, CA
Seawestern, Inc. $1,194,733.54
Kirkland, WA
Mallory Fire $2,026,089.47
San Bernardino, CA
United Fire Equipment Co. $2,157,830.32
Tucson, AZ
Staff finds the bid submitted by Bauer Compressors, Incorporated to be acceptable.
Purchasing Division/kb
S:IPURCHWDMINWdmin 11-12\MSA Self Contained Breathing Apparatus, 11-12-49, December 14, 2011.docx
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: December 1, 2011 CITY ATTORNEY
CITY MANAGER &
SUBJECT: Accept bid from HD Supply WW, in the amount of $62,013.18 for sewer supplies
for use by the Public Works Department, Streets Division. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Invitations to bid were sent to over four hundred (400) suppliers of sewer
maintenance supplies. Two (2) bids were received in response to the solicitation.
The Streets Division is responsible for the maintenance and repair of sewers and for raising
manholes after street resurfacing or reconstruction has been completed. Bids were solicited
for a list of various sizes of sewer pipe, fittings and couplers, and manhole adjusting rings used
to complete these projects. Funds for this purchase of supplies are budgeted within the Sewer
Enterprise Fund. Therefore, there will be no General Fund impact associated with this
purchase.
The two (2) bids received are as follows:
BIDDER A OUNT
HD Supply WW $62,013.18
Bakersfield, CA (County)
Groeniger & Company $68,356.04
Bakersfield, CA (County)
Staff finds the bid submitted by HD Supply WW to be acceptable.
Purchasing Division/kb
SAPURMADMINWdmin 11-121Sewer Supplies, 11-12-51, December 14, 2011.docx
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: Q. i j.
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: December 2, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from Myers & Sons Hi-Way Safety, Inc., in the amount of $87,709.05 for
traffic cones, delineators and barricades for use by the Public Works
Department, Streets Division. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Invitations to bid were sent to over one hundred (100) suppliers of traffic safety
supplies. Four (4) complete bids and three (3) partial bids were received in response to the
solicitation. (See attached spreadsheet).
The Streets Division is responsible for traffic control for streets projects, special events and
emergencies. Bids were solicited for a list of traffic cones, delineators and barricades
necessary for traffic control. Funds for this purchase of supplies are budgeted within the Gas
Tax Fund. Therefore, there will be no General Fund impact associated with this purchase.
The four (4) complete bids received are as follows:
BIDDER AMOUNT
Myers & Sons Hi-Way Safety, Inc. $ 87,709.05
Chino, CA
Grainger Industrial Supply $104,011.05
Bakersfield, CA
White Cap Construction Supply $105,442.84
Bakersfield, CA
Custom Products Corporation $105,759.23
Jackson, MS
Staff finds the bid submitted by Myers & Sons Hi-Way Safety, Inc., to be acceptable.
Purchasing Division/kb
SAPURCHWDMINWdmin 11-12\Trafric Cones, Delineators & Barricades, 11-12-50, December 14, 2011.docx
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MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: December 1, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid from Quinn Company, Bakersfield, in the amount of $514,800 for two
(2) replacement articulated four-wheel drive loaders with high lift loading option
for use by the Public Works Department, Solid Waste division. (Ward 1)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Invitations to bid were sent to over two hundred (200) suppliers of heavy
equipment. Three (3) bids were received in response to solicitation.
A bid submitted by Volvo Construction did not meet acceptable minimum specifications in
some key areas. The Volvo unit did not meet the minimum engine horsepower size and the
final drive assembly is outboard instead of inboard. Inboard planetary gears are specified as it
applies the full, final torque through the axle shaft and directly to the tires.
The bid submitted by Quinn Company, Bakersfield, meets all specifications of the bid.
The three (3) bids received are as follows.
BIDDER
MEETS SPECS
AMOUNT YES/NQ
Volvo Construction Equipment and Services $375,804.00 NO
Bakersfield, CA (county)
Quinn Company $514,800.00 YES
Bakersfield, CA (county)
Coastline Equipment $525,267.60 Not fully evaluated
Bakersfield, CA (county)
Funds are available in the Equipment Management Fund for the purchase of two (2)
replacement articulated loaders with high lift loading options for the Public Works Solid Waste
Division. The budget estimate for this purchase was $560,000. These units are being replaced
to maintain compliance with California Air Resources Board (CARB) regulatory emission
requirements.
Staff finds the bid submitted by Quinn Company, Bakersfield, to be acceptable.
Purchasing Division/kb
SAPURCHIADMINWdmin 11-12Wrticulated 4WD loader with high lift, 11-12-46, December 14,201 1.docx
December 1, 2011
A
ADMINISTRATIVE REPORT
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q. kV.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: December 1, 2011
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER &
SUBJECT: Accept bid and approve contract to Boething Treeland Farms, Incorporated
(not to exceed amount of $75,000) for the annual contract for the supply of
plants and shrubs. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: Invitations to Bid were sent to all registered bidders for the supply of plant
material. Three (3) bids and one (1) unacceptable partial bid were received in response to
solicitation (see attached spreadsheet).
A partial bid received from Tree of Life Nursery was unacceptable as the bidder failed to
acknowledge receipt of an Addendum that revised the bid specifications.
The bids solicited were based on a list of various sizes and varieties of plants and shrubs to be
ordered as needed for seasonal planting and for replacement of damaged landscape plants.
In this case, where the City does not intend to split the bid award, the City determines the
lowest overall bidder by multiplying the supplier's unit price for each of the items by the
estimated number of units for each item.
Funds in the amount of $75,000 are budgeted in the Recreation and Parks Department's
General Fund Operating budget for this contract. The contract award is for a one-year
period; renewable annually for four consecutive one-year periods at the City's option and
upon mutually agreeable terms. The three (3) acceptable bids received are as follows.
BIDDER
Boething Treeland Farms, Inc. $48,511.96
Woodland Hills, CA
Frantz Wholesale Nursery $52,338.64
Hickman, CA
John Deere Landscapes $62,422.18
Cleveland, OH
Staff finds the bid submitted by Boething Treeland Farms, Inc., to be acceptable and
recommends approval of the contract in the amount of $75,000.
Purchasing Division\kb
S:IPURCHWDMINWdmin 11-12WC for Supply of Plants and Shrubs, 11-12-52, December 14, 2011.docx
December 2, 2011, 10:28AM
A-C for Supply of Plants and Shrubs
soothing Treeland
F
I
Frantz Wholesale
John Deere
arms,
nc.
Nursery
Landscapes
Bid No
11-12-52
.
Woodland Hills, CA
Hickman, CA
Cleveland, OH
ITEM
I
+
DESCRIPTION
yoporum
-ga
each
UNIT PRICE
EXTENDED
PRICE
UNIT PRICE
EXTENDED
PRICE
UNIT PRICE
EXTENDED
PRICE
,
. to
Myoporum, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.50
375
00
Indian Hawthorne, ballerina, 1-gal.
50 Ea
1,96
98.00
2.34
117.00
2.85
.
142.50
Indian Hawthorne, ballerina, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.50
375.00
Indian Hawthorne, pink dancer, 1-gal.
50 Ea
1.96
98.00
2.34
117.00
2.85
142.50
Indian Hawthorne, pink dancer, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.50
375.00
Daylily, 1-gal.
50 Ea
1.96
98.00
2.18
109.00
3.00
150.00
Daylily, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.85
392
50
Photinia, 1-gal.
50 Ea
1.96
98.00
2.34
117.00
2.75
.
137.50
Photinia, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.50
375.00
Viburnum, ]-gal.
50 Ea
1.96
98.00
2.34
117.00
2.85
142.50
Viburnum, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.50
375.00
Boxwood. 1-gal.
50 Ea
1.96
98.00
2.34
117.00
2.75
137.50
Boxwood, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.85
392.50
Oregon grape, 1-gal.
50 Ea
3.71
185.50
3.38
169.00
4.50
225.00
Oregon grape, 5-gal.
50 Ea
9.54
477.00
8.84
442.00
12.75
637.50
Privet, I-gal.
50 Ea
1.96
98.00
2.08
104.00
2.50
125.00
Privet, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.50
375.00
Gazanias, 1-gal.
50 Ea
1.96
98.00
2.34
117.00
2.50
125.00
Gazanias, 5-gol.
50 Ea
5.83
291.50
6.19
309.50
no bid
Fortnight lily, 1-gal.
50 Eo
1.96
98.00
2.08
104.00
2.50
125.00
Fortnight lily, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.50
375.00
Starjasmine, I-gal,
50 Ea
1.96
98.00
2.08
104.00
2.35
117.50
Star jasmine, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.50
375.00
Aarons beard, ]-gal.
50 Ea
1.96
98.00
2.08
104.00
2.75
137.50
Aarons beard, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.50
375.00
Rosemary, 1-gal.
50 Ea
1.96
98.00
2.08
104.00
2.25
112.50
Rosemary, 5-gal,
50 Ea
5.83
291.50
6.19
309.50
7.50
375.00
Agapantha, 1-gal.
50 Ea
1.96
98.00
2.08
104.00
2.75
137.50
Agapantha, 5-gal.
50 Ea
5.83
291.50
6.19
309.50
7.85
392.50
Xylosma, 1-gal.
50 Ea
1.96
98.00
2.18
109.00
2.50
125.00
Xylos
Ea
5
5.83
291.50
6.19
309.50
7.50
375.00
a
504
saftwi;#, 6 9e1
5040
A4640 fal, 1 Iiial,
so-"
MuW fab § @al
6"a
iutterwA411wv,1-0e1
60."
oUNG A419w, 4 yea{
60.W
Arr+ayewi'ewrI 9-6
6940
Affaye 4,4110w, 6 861,
SO."
Chinese pistache, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
38.50
2,310.00
Paperbark maple, 15-gal.
60 Ea
38.00
2,280.00
39.52
2,371.20
no bid
Liquidamber, 15-gal.
60 Ea
28.62
1,717.20
33.28
1,996.80
50.00
3,000.00
Flowering pear, 15-gal.
60 Ea
29.68
1,780.80
29.64
1,778.40
45.00
2,700.00
Bradford pear, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
35.00
2,100.00
Chinese elm, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
36.50
2,190.00
Eastern redbud, 15-gal.
60 Ea
28.62
1,717.20
30.16
1,809.60
40.00
2,400.00
Western redbud, 15-gal.
60 Ea
34.00
2,040.00
39.52
2,371.20
45.00
2,700.00
Crape Myrtle, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
37.50
2,250.00
Sycamore, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
37.50
2,250.00
Bay, 15-gal.
60 Ea
28.62
1,717.20
33.28
1,996.80
50.00
3,000.00
Valley oak, 15-gal.
60 Ea
28.62
1,717.20
30.16
1,809.60
40.00
2,400.00
Coast live oak, 15-gal.
60 Ea
28.62
1,717.20
30.16
1,809.60
38.50
2,310.00
Interior live oak, 15-gal.
60 Ea
28.62
1,717.20
39.52
2,371.20
40.00
2.400.00
Magnolia, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
38.50
2,310.00
Chinese hackberry, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
38.50
2.310.00
Chinese flame, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
36.00
2,160.00
Golden rain, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
36.00
2,160.00
Canary Island pine, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
37.50
2,250.00
Stone pine, 15-gal.
60 Ea
28.62
1,717.20
29.64
1,778.40
37.50
2,250.00
Bronze loquat, 15-gal.
60 Ea
28.62
1,717.20
37.44
2,246.40
42.00
2,520.00
Fremont's cottonwood, 15-gal.
60 Eo
28.62
1,717.20
29.64
1,778.40
35.00
2,100.00
iWok vA!l Wr fr 9*6
i9 iw.
Subtotal
45,232.60
48,800.60
58,202.50
Sales Tax 7.25%
3,279.36
3,538.04
4,219.68
TOTAL
~
$
~48,511~.96
$52,338.64
$62.422.18
-Ifems Identified by drlkothrough and shading wens delefisd
by Addendum prior to bid opening.
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: , j
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: October 25, 2011
APP OVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER_&
SUBJECT: Accept bid and approve contract to Sierra Construction and Excavation Inc.
($67,650.00) for McCutchen Road Sewer Abandonment (Ward 6).
RECOMMENDATION: Staff recommends acceptance of low bid and approval of contract.
BACKGROUND: This project consists of abandoning the existing 33" sewer line and manholes
within McCutchen Road from Ashe Road to Mountain Ridge Drive. The Engineer's Estimate for
the project is $115,000.
On October 18, 2011, a total of six bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
Sierra Construction and Excavation Inc
14024 Desert Rose Ct.
Bakersfield, CA 93314 (County) in the amount of $67,650.00
HPS Mechanical Inc.
3100 E. Belle Terrace
Bakersfield, CA 93307 (City)
in the amount of
$84,540.00
ANM Construction and Engineering
208 W. Pillsbury St.
Lancaster, CA 93534
in the amount of
$111,775.00
West Valley Construction Co. Inc.
580 McGlincy Lane
Campbell, CA 95008
in the amount of
$112,700.00
Floyd Johnston Construction Co. Inc.
2301 Herndon
Clovis, CA 93611
in the amount of
$112,715.00
Kern Pacific Construction
4001 Patton Way # 1
Bakersfield, CA 93308 (County)
in the amount of
$114,000.00
This project is funded with Sewer Enterprise Funds. There is no General Fund impact associated
with this project.
JC
pw/design engineering/EM 11;November 16, 2011, 3:44PM
G:\GROUPDATIADMINRPT\2011\12-14\McCutchen Road Sewer Abandonment.doc
A
14 S
ADMINISTRATIVE REPORT
.YI,
t
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: q - PAM.
TO: Honorable Mayor and City Council PROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: November 16, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve contract to Loop Electric, Inc. ($133,329.25) for
construction of Traffic Signal and Lighting System Installation at the Intersection of
Buena Vista Road and Campus Park Drive (Ward 5).
RECOMMENDATION: Staff recommends acceptance of low bid and approval of contract.
BACKGROUND: This project consists of installing a complete traffic signal and lighting system at
the intersection of Buena Vista Road and Campus Park Drive.
The Engineer's Estimate was $119,000. The funding source for this project is traffic impact fees
collected from developers. Sufficient funds are budgeted to award the project.
On October 19, 2011, a total of four bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
Loop Electric, Inc.
7040 Downing Avenue
Bakersfield, CA 93308 (County)
A-C Electric
2921 Hangar Way
Bakersfield, CA 93308 (County)
PTM General Engineering Services, Inc.
5942 Acorn St.
Riverside, CA 92504
Tennyson Electric Inc.
7275 National Dr. Ste A2
Livermore, CA 94550
in the amount of $133,329.25
in the amount of $149,791.65
in the amount of $158,158.00
in the amount of $203,164.50
There is no General Fund impact associated with this project.
kdb
TOK220
November 16, 2011, 3:36PM
G:\GROUPDAT\ADMINRPT\2011\11-16\Traffic Signal Buena Vista Rd & Campus Park Dr.doc
A
covoADMINISTRATIVE REPORT
C ~hr u~
IF 0
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calender
ITEM: CA. nn.
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
November 15, 2011
Traffic Signal Modification: Stockdale Highway and Montclair Street (Ward 2
1. Accept low bid and approve contract to Loop Electric Inc. ($73,736.00) for
project.
2. Appropriate $20,000 Gas Tax Fund balance to the Public Works Department's
Capital Improvement Budget.
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER /GJ
RECOMMENDATION: Staff recommends acceptance of low bid, and approval of contract
and appropriation.
BACKGROUND: This project, located at the intersection of Stockdale Highway and Montclair St,
will replace the existing traffic signal poles and arms. This project will upgrade the left-turn signal
heads and improve safety movements within the left turn traffic flow.
The Engineer's Estimate for the project is $62,100. On November 8, 2011, a total of three bids were
received; all of those bids are acceptable. Those acceptable bids are as follows:
Loop Electric Inc.
7040 Downing Ave.
Bakersfield, CA 93308 (County) in the amount $73,736.00
Tennyson Electric. Inc.
7275 National Dr, Suite A2
Livermore, CA 94550 in the amount $88,788.00
A.C. Electric Co.
315 30'" Street
Bakersfield, CA 93301 (City) in the amount $94,220.00
The primary funding source for this project is Proposition 1 B funds. Proposition 1 B, the Highway
Safety, Traffic Reduction, Air Quality and Port Security Act of 2006, passed in November 2006. The
bond, part of a $40 billion infrastructure bond package, provided $19.92 billion for various
transportation projects to rebuild California, and in particular included $1 billion for California
cities to spend on local transportation priorities.
if
November 16, 2011, 11:08AM
G:\GROUPDATIADMINRPT\2011\12-14\TS Mod Stockdale and Montclair-T3K053.doc
ADMINISTRATIVE REPORT
City projects funded either partially or wholly with Proposition 1 B funds include:
• Allen Road Bridge at Kern River project,
• Street Improvements - White Lane from Dovewood Street to Wible Road,
• Street Improvements - Stockdale Highway from Country Club Entrance to Ashe Road and
from California Avenue to Weatherly Drive Project, and
• Pavement Rehabilitation on Stine Road from Panama Lane to Pacheco Road.
This traffic signal modification project at Stockdale Highway and Montclair Street will use the last
of the City's Proposition 1 B allocation. However, an additional Gas Tax Fund appropriation of
$20,000 is needed for potential change orders, in-house inspection services, and other
miscellaneous costs.
There is no General Fund impact associated with this project.
if
November 16, 2011, 11:08AM
G:\GROUPDAT\ADMINRPT\2011\12-14\TS Mod Stockdale and Montclair-TW53.doc
w Au
ADMINISTRATIVE REPORT
IF
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: q'I
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
December 1, 2011
Rehabilitation of Three Sewer Lift Stations (Wards 3 and 7):
1. Accept bid and approve contract to HPS Mechanical Inc. ($967,520.00) for
rehabilitation of three sewer lift stations (Alfred Harrell Highway 700 feet north of
State Route 178; Planz Road at Benton Street; and Panama Lane at Parsons
Way, east of H Street).
2. Appropriate $350,000 Sewer Enterprise Fund balance to the Public Works
Department's Capital Improvement Budget ($130,000 from Wastewater
Treatment Plant No. 2 and $220,000 from Wastewater Treatment Plant No. 3).
A PROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION: Staff recommends acceptance of low bid, and approval of contract
and appropriation.
BACKGROUND: This project consists of rehabilitating three sewer lift stations at the following
locations:
• Alfred Harrell Highway 700 feet north of State Route 178;
• Planz Road at Benton Street; and
• Panama Lane at Parsons Way, east of H Street.
Currently, these three lift stations require extensive and frequent maintenance repairs. The
rehabilitation of these three lift stations will increase the efficiency of sewer pumping
operations in addition to reducing the extent and frequency of maintenance repairs. The
Engineer's Estimate for the project is $985,600.
On November 2, 2011, a total of seven bids were received; six of the bids are acceptable.
Those acceptable bids are as follows:
HPS Mechanical Inc.
3100 E. Belle Terrace
Bakersfield, CA 93307 (City) in the amount of $967,520.00
GSE Construction Co. Inc.
6950 Preston Ave.
Livermore, CA 94551 in the amount of $980,900.00
Jc
pw/design engineering/Ml13
November 28, 2011, 5:19PM
G:\GROUPDATADMINRPT\2011\12-14\Rehabilitation of Three Sewer Lift Stations.doc
ADMINISTRATIVE REPORT
Nicholas Construction Inc
251 Carsen Way
Shafter, CA 93263
D-KAL Engineering Inc.
538 Country Lane
San Luis Obispo, CA 93401
Cora Constructors Inc.
75140 St. Charles Pl. #A
Palm Desert, CA 92211
W.M. Lyles Co.
1210 W. Olive Ave.
Fresno, CA 93728
in the amount of $993,000.00
in the amount of $1,054,359.00
in the amount of $1,098,000.00
in the amount of $1,139,800.00
One bid was found non-responsive because the bidder does not currently meet the
Contractor license requirement for this project.
This project is funded with Sewer Enterprise Funds. An appropriation of $350,000 is needed to
fully fund the contract in addition to funding potential change orders, construction inspection
services, and miscellaneous costs.
There is no General Fund impact associated with this project.
Jc
pw/design engineering/EW 13
November 28, 2011, 5:19PM
G\GROUPDATWDMINRPT\2011\12-14\Rehabilitation of Three Sewer Lift Stations.doc
BA
~y „ a S
ADMINISTRATIVE REPORT
/FO
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: C4 12.
TO: Honorable Mayor and City Council A ROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: November 28, 2011 CITY ATTORNEY
CITY MANAGER
SUBJECT: Fiscal Year 2010-2011 Annual Compliance Report for Planned Drainage Area Fees
prepared in accordance with California Government Code §66006 (Wards 1, 3, 4,
5, and 7).
RECOMMENDATION: Staff recommends to make available to the public the Fiscal Year
2010-2011 Annual Compliance Report for Planned Drainage Area
Fees (Report will be made available at the Public Works Department).
BACKGROUND: Attached is the City's annual compliance report for Planned Drainage Area Fees
for the fiscal year ended June 30, 2011 prepared in accordance with California Government
Code §66006.
There may be imposed by local ordinance a requirement for the payment of fees for purposes of
defraying the actual or estimated costs of constructing planned drainage facilities for the
removal of surface and storm waters from local or neighborhood drainage areas. (GC §66483).
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in this
Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council at
the January 11, 2012 meeting for review of the Report. Pursuant to Government Code Section
66006, a local agency shall review the information made available to the public at the next
regularly scheduled public meeting but not less than 15 days after this information is made
available to the public. Therefore, no council action is required at today's meeting other than to
make the information available to the public.
ps
G:\GR0UPDAT\ADMINRPT\2011\12-14\PDA annual compliance report admin.doc
G A
044
ADMINISTRATIVE REPORT
F
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Raul Rojas, Public Works Director
November 29, 2011
Fiscal Year 2010-2011 Annual Compliance Report for Planned Sewer Area Fees
prepared in accordance with California Government Code §66006 (All Wards).
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
RECOMMENDATION: Staff recommends to make available to the public the Fiscal Year 2010-
2011 Annual Compliance Report for Planned Sewer Area Fees (Report will
be made available at the Public Works Department).
BACKGROUND: Attached is the City's annual compliance report for Planned Sewer Area Fees
for the fiscal year ended June 30, 2011 prepared in accordance with California Government
Code §66006.
There may be imposed by local ordinance a requirement for the payment of fees for purposes
of defraying the actual or estimated costs of constructing planned sanitary sewer facilities for
local sanitary sewer areas (GC §66483).
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in
this Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council
at the January 11, 2012 meeting for review of the Report. Pursuant to Government Code
Section 66006, a local agency shall review the information made available to the public at the
next regularly scheduled public meeting but not less than 15 days after this information is
made available to the public. Therefore, no council action is required at today's meeting
other than to make the information available to the public.
ps
G:\GR0UPDAT\ADMINRPT\2011\12-14\PSA annual compliance report admin.doc
A
Q~y Floltlt e.
ADMINISTRATIVE REPORT
c ~t
10
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: q ,
Kr-
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD f~
DATE: November 22, 2010 CITY ATTORNEY
CITY MANAGER
SUBJECT: Fiscal Year 2010-2011 Annual Compliance Report for Bridge Crossings and Major
Thoroughfare Fees prepared in accordance with California Government Code
§66006 (Wards 3 and 6).
RECOMMENDATION: Staff recommends to make available to the public the Fiscal Year 2010-2011
Annual Compliance Report for Bridge Crossings and Major Thoroughfare
Fees (report will be made available at the Public Works Department).
BACKGROUND: Attached is the City's annual compliance report for Bridge Crossings and Major
Thoroughfare Fees for the fiscal year ended June 30, 2011 prepared in accordance with
California Government Code §66006.
A local ordinance may require the payment of a fee as a condition of approval of a final map or
as a condition of issuing a building permit for purposes of defraying the actual or estimated cost
of constructing bridges over waterways, railways, freeways, and canyons, or constructing major
thoroughfares (GC §66484).
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in this
Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council at
the January 11, 2012 meeting for review of the Report. Pursuant to Government Code Section
66006, a local agency shall review the information made available to the public at the next
regularly scheduled public meeting but not less than 15 days after this information is made
available to the public. Therefore, no council action is required at today's meeting other than to
make the information available to the public.
ps
G:\GR0UPDAT\ADMINRPT\2011\12-14\MBTA annual compliance report admin.doc
B A KE[[~~
~~~COPVaMArge`rs
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: Cf. 3.5.
TO: Honorable Mayor and City Council
APPROVED
FROM: Dianne Hoover, Recreation and Parks Director DEPARTMENT HEAD ,l7
DATE: November 18, 201 1
CITY ATTORNEY
CITY MANAGER
SUBJECT: Fiscal Year 2010-2011 Annual Compliance Report for Park Impact Fees prepared in
accordance with California Government Code §66006. (All wards)
RECOMMENDATION: Staff recommends to make available to the public the Fiscal Year 2010-2011
Annual Compliance Report for Park Impact Fees (Report will be made available at the
Recreation and Parks Department).
BACKGROUND: Attached is the City of Bakersfield's Annual Compliance Report for Park Impact
Fees for the fiscal year ended June 30, 2011 prepared in compliance with California Government
Code Section 66006.
On November 7, 1990, City Council adopted a park development and improvement fee
program for the purposes of developing and improving parks and recreational facilities serving
the residential development within the City of Bakersfield. Fees are collected based on the
development's share of cost to develop, improve, construct or enhance a public park.
On April 19, 1995, City Council established an orderly process for the dedication, reservation and
acquisition of park land within the City of Bakersfield for the purpose of supplying public parks
and recreation facilities. The sub divider shall dedicate, reserve land, pay a fee in-lieu, or a
combination thereof, at the option of the Advisory Agency, for park or recreational purposes.
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in this
Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council at
the January 2012 meeting for review of the Report. Pursuant to Government Code Section 66006,
a local agency shall review the information made available to the public at the next regularly
scheduled public meeting but not less than 15 days after this information is made available to
the public. Therefore, no City Council action is required at today's meeting other than to make
the information available to the public.
jln
SAADMINISTRATION DIVISIONWdmin Rpts12011 Admins\AB 1600 - make available.doc
1 A„
ADMINISTRATIVE REPORT
+1AV 1
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar
ITEM: , -ir
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD. .
DATE: November 29, 2011 CITY ATTORNEY y~
CITY MANAGER-
SUBJECT: Fiscal Year 2010-2011 Annual Compliance Report for Transportation Impact Fees
prepared in accordance with California Government Code §66006 (All wards).
RECOMMENDATION: Staff recommends to make available to the public the Fiscal Year 2010-2011
Annual Compliance Report for Transportation Impact Fees (Report will be
made available at the Public Works Department).
BACKGROUND: Attached is the City's annual compliance report for Transportation Impact Fees
for the fiscal year ended June 30, 2011 prepared in accordance with California Government
Code §66006.
In April 1992, Council adopted a transportation impact fee program to fund improvements to the
Metropolitan Bakersfield transportation system necessary to accommodate future growth. In
January 1997, Council adopted Phase II of this program, which was designed to fund more
projects and eliminate the need for developers to provide transportation impact studies for most
projects. In September 2003, Council adopted Phase III of this program with the intent of
updating the program and encouraging in-fill development by creating a Core and Non-Core
area within the Metropolitan Bakersfield General Plan limits including individual fee structures for
the respective areas. In July 2009, Council approved Phase IV of this program which adopted a
regional program and projects development through 2035.
Government Code Section 66006 requires that the local agency shall, within 180 days after the
last day of each fiscal year, make available to the public specific information as outlined in this
Code Section. The attached Annual Compliance Report provides this information.
After the public review period, the Annual Compliance Report will go before the City Council at
the January 11, 2012 meeting for review of the Report. Pursuant to Government Code Section
66006, a local agency shall review the information made available to the public at the next
regularly scheduled public meeting but not less than 15 days after this information is made
available to the public. Therefore, no council action is required at today's meeting other than to
make the information available to the public.
ps
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ADMINISTRATIVE REPORT
L FO
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: C1. U U.
Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: November 15, 2011
APPROVED
DEPARTMENT HEAD CITY ATTORNEY
CITY MANAGER
SUBJECT: Appropriate $97,038 improvement bond proceeds to the Public Works
Department's Capital Improvement Budget within the Capital Outlay Fund to
complete partially constructed developer improvements on public right-of-way at
the Southeast Corner of South H Street and Panama Lane (Ward 7).
RECOMMENDATION: Staff recommends approval of appropriation.
BACKGROUND: As part of their improvement agreements, developers are required to construct
public improvements in the right-of-way that is directly related to their development. Once these
improvements are complete, the City will file a Notice of Completion accepting the
improvement into the City's maintenance system. The developer is then responsible for
warrantying the project for one year. Once the Construction Division has verified that all
warrantee items have been corrected, the Warranty Bond is released.
The developer for Parcel Map 11718, located at the southeast corner of South H Street and
Panama Lane, has not performed its warranty obligations. Work still needed include stamped
concrete for the median and repair of some pavement on Panama Lane. The bonding
company for the public improvements for Parcel Map 11718 has provided the City $97,038 to
complete the public improvements. The remaining work will be completed by Streets Division
staff and the annual concrete contractor.
There is no General Fund impact associated with this project.
GI / T2K249
G:\GR0UPDAT\ADMINRPT\2011\12-14\PM 11718 (SEC H and Panama).doc
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ADMINISTRATIVE REPORT
~l ~41MY 1
IF
MEETING DATE: December 14, 201 1 AGENDA SECTION: Consent Calendar
ITEM: , v y.
TO: Honorable Mayor and City Council APP OVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: November 9, 2011 CITY ATTORNEY
CITY MANAGER_
SUBJECT: Appropriate $79,048 drainage fees collected for the Tevis Ranch Development
area to the Public Works Department's Capital Improvement Budget within the
Sewer Enterprise Fund (Wastewater Treatment Plant No. 3) (Ward 5).
RECOMMENDATION: Staff recommends approval of appropriation.
BACKGROUND: The Tevis Ranch development, located south of White Lane and east of
Mountain Vista Road, experienced significant flooding during the December 2010 storm. Staff
has explored alternatives to alleviate flooding in this area with construction of a lift station being
the most viable solution. In order to pursue this alternative, engineering consulting services are
required to update the plans and specifications and to provide consulting services during the
bidding and construction processes. These engineering services will be authorized under one of
the City's current on-call engineering consulting services agreement. Estimated costs for these
engineering services are $14,000.
By local ordinance, the City has imposed a planned drainage area (PDA) fee for purposes of
defraying the actual or estimated costs of constructing planned drainage facilities for the
removal of surface and storm waters from local or neighborhood drainage areas. To date,
$79,047.41 of PDA fees have been collected for the Tevis Ranch Development. Staff
recommends appropriating the entire $79,047.41 in PDA fees to cover both the engineering costs
and future construction costs. The amount collected in PDA fees will be insufficient to cover all
construction costs. As plans are finalized, estimated construction costs will be more firmly
identified. Therefore, additional appropriations from Sewer Enterprise Funds will most likely be
necessary.
There is no General Fund impact associated with this project.
GI / E3K011
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A
r
U
ADMINISTRATIVE REPORT
MEETING DATE December 14, 201 1 AGENDA SECTION: Closed Session
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD A;-
DATE: October 17, 2011 CITY ATTORNEY V6-
CITY MANAGER L
SUBJECT: Conference with Legal Counsel - Existing Litigation
Closed session pursuant to subdivision (a) of Government Code section 54956.9
(One case).
• Cho, Keung v. City of Bakersfield, et al.
KCSC Case No. S-1500-CV-272373 WDP
VG:Isc
S:\COUNCIL\CI Sess\Admins\ 1 1-12\ 12-14-1 1 ExistLlt.docx
ADMINISTRATIVE REPORT
MEETING DATE December 14, 2011 AGENDA SECTION: Closed Session
ITEM: 10,1_1.
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney
DATE: November 10, 2011
APP/ROVED
DEPARTMENT HEAD v
CITY ATTORNEY V&
CITY MANAGER les
SUBJECT: Conference with Legal Counsel - Potential Litigation
Closed session pursuant to subdivisions (b) (3) (B) / (b) (3) (C) of Government Code
section 54956.9 (Potential litigation/threat of litigation regarding right-of-way issues
on Truxtun Avenue).
VG:Isc
S:\COUNCIL\CI Sess\Admins\1 1-1 2\1 2-14-11 Pokit.docx
MEETING DATE: December 14, 2011 AGENDA SECTION: Consent Calendar Hearings
ITEM: 1,7_. .
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Art Chianello, Water Resources Manager
December 1, 2011
APPROVED
DEPARTMENT HEAD 4~C7e
CITY ATTORNEY /
CITY MANAGER &
Public hearing to consider an adjustment to the Water Availability Fee for the City of
Bakersfield Domestic Water system. (Portions of Wards No. 4, 5, 6 & 7)
Resolution setting Domestic Water Availability Fee for Ashe, Fairhaven and
Riverlakes Ranch service areas of City of Bakersfield Water System.
RECOMMENDATION: Water Board recommends adoption of resolution.
BACKGROUND: California Government Code Section 66016 requires that increases in existing fees
and charges be adopted by ordinance or resolution following a public hearing. It also requires a local
agency to hold at least one open and public meeting regarding the increase. A public hearing to accept
testimony regarding the fee increase is scheduled to be held before the Council of the City of Bakersfield
on Wednesday, December 14, 2011. A notice of public hearing on the proposed increase in the domestic
Water Availability Fee on the City of Bakersfield Domestic Water System was published twice in the local
general circulation newspaper on November 21St and November 28th. As of December 1, 2011, the City
Clerk and or Water Resources Department have not received any letters protesting or commenting on the
fee increase.
The current Water Availability Fee charged to ensure water will be available for new development (cost of
funding water well construction, water mainline extensions, etc.) is $5,664 per acre. The dollars per acre
fee is approximately equivalent to an increase in the one-time charge of $21 on a new single family
dwelling. The new Water Availability Fee is to be set at $5,737 per acre to offset increased cost over last
year in accordance with the construction cost index as defined in the Bakersfield Municipal Code. The new
fee will increase 1.3% and is proposed to be effective March 1, 2012. The fee has not been adjusted since
January 1, 2011.
The proposed increase in the water availability fee was presented by Water Resources staff to the Water
Board at its November 9, 2011 public meeting. The Water Board unanimously approved the fee increase
and recommended that the resolution be forwarded to the City Council for adoption setting the domestic
water availability fee following a noticed public hearing.
SA2011 ADMIN REP0RTS\Dec14ava11Feeinc.doc\MR
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OF
ADMINISTRATIVE REPORT
!p
MEETING DATE: December 14, 2011 AGENDA SECTION: Hearings
ITEM: 12
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: November 28, 2011
APP OVED
DEPARTMENT HEAD A~V
CITY ATTORNEY CITY MANAGER 4
SUBJECT: Hearing to consider a Resolution approving and adopting an adjusted fee for the
development and improvement of parks within the City of Bakersfield (Proposed
2.15% increase based upon the Construction Cost Index and 2010 US Federal
Census data). (All Wards)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: In accordance with Section 15.82.060 of the Bakersfield Municipal Code, the
following is the Public Works Director's annual report to the City Council with updated, new, or
additional information regarding the fee amount collected for the development of parks within
the City. Staff recommends increasing the current $1,680 per dwelling unit fee to $1,716 per
dwelling unit (2.15% increase). This increase is based on the rise in the Construction Cost Index
(CCI) and the 2010 US Federal Census Data. Recreation and Parks Department staff has
reviewed the cost components of the park development fee.
The park development fee was last adjusted in May 2010.
Informational notices were mailed to the Homebuilders Association of Kern County, the American
Institute of Architects, and North Bakersfield Recreation and Parks District.
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A
ADMINISTRATIVE REPORT
Tl
MEETING DATE: December 14, 2011 AGENDA SECTION: Hearings
ITEM:
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD
DATE: December 1, 2011 CITY ATTORNEY
APPROVED
!1,;;:-
t1a
CITY MANAGER
SUBJECT: Public hearing on Resolution of Necessity ("RON") to determine the public
interest and necessity for acquisition of certain real property located at 8601
South H Street, Bakersfield California by eminent domain for a new
Interchange at State Route 99 and Hosking Avenue. (Code Civ. Proc. §
1240.010) (Ward 7)
RECOMMENDATION:
Staff recommends adoption of the Resolution.
BACKGROUND:
The Project: The City of Bakersfield, in cooperation with the California Department of
Transportation (Caltrans) District 6, is proposing to replace the existing 2-lane Hosking Avenue
OC with a new 6-lane OC with a curbed median, as well as sidewalks and shoulders on both
sides. The new connection to SR 99 will be a partial cloverleaf (Type L-9) interchange with loop
on-ramps for the eastbound-to-northbound and westbound-to-southbound travel directions
and spread diamond on- and off-ramps in the northbound and southbound directions. The
resolution adopting a Negative Declaration and Incorporating the Project Into the General Plan
Amendment/Specific Plan Line was approved by the Bakersfield City Council on November 17,
2004.
Pursuant to the California Environmental Quality Act (CEQA), an Initial Study was performed to
evaluate the environmental effects of the Project. The Initial Study has shown that the Project
would not have a significant effect on the environment. Accordingly, a Mitigated Negative
Declaration was approved. Additional Project information is contained In the Final
Environmental Document on file at the City of Bakersfield, Public Works Department.
The Property to be Acquired: The property proposed to be acquired through the eminent
domain action is generally located at 8601 South "H" Street, Bakersfield, County of Kern,
California, legally described on Exhibit "1" attached to the Resolution of Necessity and Is
Identified as Kern County Assessor's Parcel Number 514-030-11 (the "Property").
The Project would require the City to acquire approximately 0.475 acres of the owner's 16.31
acres (the "Acquisition"). The Acquisition is adjacent to the frontage of SR 99 and is currently
vacant. Since the Acquisition is only a small portion of the Property, It will not require the
relocation of Property's owners or occupants.
The Acquisition is owned by Guru Nanak Mission Sikh Center ("Guru Nanak"). Currently, the
Property is the subject of litigation between Guru Nanak and the previous owner of the
Property. The pending litigation does not Impact the City's ability to acquire the Acquisition.
If the Resolution is adopted, the City will request In Its eminent domain action that It be
awarded possession of the Acquisition pending the resolution of the eminent domain action
through which the amount of "Just compensation" for the Acquisition will be adjudicated.
Once possession of the Acquisition is secured, the City will be poised to receive funding for the
construction of the Project.
Staff recommends adoption of a Resolution of Necessity authorizing acquisition by eminent
domain of the subject property. A proposed Resolution of Necessity is attached to this report
and Includes legal descriptions and plat maps of the property to be acquired. All statutory
findings have been made and are set forth In the RON.
AH/vl
S:\C0UNCIL\Admins\11-12 Admins\RON Admin Guru 12-14-2011.docx
BAKERSFIELD CITY COUNCIL
MINUTES
SPECIAL MEETING OF NOVEMBER 7, 2011
Council Chambers, City Hall, 1501 Truxtun Avenue
Special Meeting 5:15 p.m.
SPECIAL MEETING - 5:15 p.m. ACTION TAKEN
1. ROLL CALL
Present: Mayor Hall, Vice-Mayor Couch,
Councilmembers Solos, Benham, Weir,
Hanson, Johnson
Absent: Councilmember Sullivan
2. PUBLIC STATEMENTS
a. John Patterson, City employee, and Chuck
Waide, SEIU Local 521, spoke in support of the
proposed contract for the Blue Cross HMO.
Councilmember Benham announced she would
abstain due to conflict of interest, potential source of
income to her employer, on item 5.a.
Councilmember Benham left the meeting at 5:20 p.m.
3. CLOSED SESSION
a. Conference with Legal Counsel - Potential
Litigation; Closed session pursuant to subdivision
(b) (3) (A) of Government Code Section 54956.9
(one matter).
Motion by Vice-Mayor Couch to adjourn to Closed APPROVED
Session at 5:21 p.m. AB BENHAM
Motion by Vice-Mayor Couch to adjourn from APPROVED
Closed Session at 5:38 p.m. AB BENHAM
RECONVENED MEETING AT 5:39 p.m.
4. CLOSED SESSION ACTION
a. Conference with Legal Counsel - Potential NO REPORTABLE
Litigation; Closed session pursuant to subdivision ACTION
(b) (3) (A) of Government Code Section 54956.9
(one matter).
Bakersfield, California, November 7, 2011 - Page 2
5.
6.
DEFERRED BUSINESS ACTION TAKEN
a. Amendment No. 1 to Agreement No. 10-135 AGR 10-135(1)
with Anthem Blue Cross for HMO Medical
Insurance for Eligible Employees.
City Manager Tandy made staff comments, advised
that Anthem did not reach a resolution with GemCare
so the agreement is back in the same form as
originally presented several weeks ago; and, due to
time constraints, recommended approval of the
agreement.
Vice-Mayor Couch asked staff to study the Issues that
would be associated with Including the GemCare
doctors In the City's future healthcare plan offering.
Motion by Vice-Mayor Couch to approve the APPROVED
ABS
agreement. BENHAM
a9 AB SULLIVAN
Dr. Jorge Del Toro made comments in support of
GemCare.
Dr. Javier Bustamante made comments in support of
GemCare.
Chuck Waide explained that the decision made by
Anthem was strictly a business decision between
Anthem and GemCare, and neither the City nor the
union were allowed any input into that decision.
Councilmember Johnson challenged City staff to try to
implement and add GemCare onto the healthcare
choices for the employees, and to work with them as
an additional choice before the first of the year.
ADJOURNMENT
Mayor Hall adjourned the meeting at 5:59 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
BAKERSFIELD CITY COUNCIL
MINUTES
MEETING OF NOVEMBER 16, 2011
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
Present: Mayor Hall, Vice-Mayor Couch,
Councilmembers Salas, Benham, Weir,
Hanson, Johnson
Absent: Councilmember Sullivan
a. Introduction of student body representatives
participating in the 57th consecutive Teen City
Government Day.
Kayla Bernardino, Garces High School; Zach
Rhodes, North High School; Brandon Magno,
Ridgeview High School; Gader Wren, South
High School; Mason Caragao, West High
School; Krystal Bermudez, Golden Valley High
School; Evie Lawson, Independence High
School; Teddie Pierce, Bakersfield High School;
Alex Alvarado (absent), East Bakersfield High
School; Esteban Espinoza, Highland High
School; Karla Murillo, Foothill High School; Leah
Moore, Centennial High School; and Janet
Yoon, Liberty High School.
2. INVOCATION by Pastor Bill Magsig, Olive Drive Church.
3. PLEDGE OF ALLEGIANCE by Andrea Perez, 4th grade
student, Granite Point Elementary School.
ACTION TAKEN
Mayor Hall acknowledged the students from the Ridgeview
High School Government class in attendance at the meeting
to learn about City government.
Bakersfield, California, November 16, 2011 - Page 2
4. PRESENTATIONS ACTION TAKEN
a. Presentation by Caryn Claiborne, Human
Resources Analyst II, to department winners of
the 2011 Excellence in Action Awards and the
Extra Mile Award in recognition of outstanding
service to the City.
Ginger Rubin, City Manager's Office; Patty
Beard, Development Services; Misty Glasco,
Economic and Community Development; Tera
Loveless, Finance; William Ballard and Ernie
Medina, Fire; Dennis Park and Cherie Stephen,
Police; Carlos Arceo and John Wilburn, Public
Works; David Cebreros and Julio Sepulveda,
Recreation and Parks; and Mike Vradenburg,
Water.
The recipient of the Extra Mile Award for 2011
was Connie Walls, Accounting Supervisor,
Financial Services Department.
b. Presentation by Mayor Hall of Proclamation to
Squadron Commander William Keith declaring
December 2011, Civil Air Patrol Month.
Squadron Commander Keith accepted the
Proclamation and made comments.
5. PUBLIC STATEMENTS
a. Ray Scott, Administrator for Price Disposal and
Chairman for the Greater Bakersfield Green
Expo, announced that the City and Keep
Bakersfield Beautiful have received three
national awards including one for Mayor Hall as
Volunteer of the Year.
b. Bill Descary spoke in opposition to the High
Speed Rail project and submitted written
material.
C. Zac Griffin and Tina Chapa, with Bike
Bakersfield, thanked the City for its hard work in
bringing back the AMGEN Tour of California to
Bakersfield next year.
d. Jeff Tayor, Chairman of Save Bakersfield, and
Anil Mehta, spoke in opposition to the High
Speed Rail project, requested a public
meeting, and submitted written material.
Bakersfield, California, November 16, 2011 - Page 3
5. PUBLIC STATEMENTS continued ACTION TAKEN
Councilmember Hanson asked that this matter
be referred to the Planning and Development
Committee.
Councilmember Johnson stated it would be
more appropriate to come back to the full City
Council as an agendized item.
Councilmember Benham suggested staff
provide suggestions for resolutions that would
communicate the City Council's Intentions to
the High Speed Rail Authority, and those
alternatives could be explored by the entire
body.
Vice-Mayor Couch suggested that there be an
alternative to oppose the project In its entirety,
an alternative to move the location of the
station, an alternative to not take action, and
that Council contact staff with any other
recommendations.
Councilmember Hanson announced that he
would rescind his referral.
e. Michael Kennedy with Save Bakersfield spoke in
opposition to the High Speed Rail project,
requested a public meeting, asked the City to
join in a lawsuit against the High Speed Rail
Authority and the existing plans, asked that
letters requesting realignment be sent to the
Authority and the Governor as soon as possible,
and submitted written material requesting a
public meeting.
f. Marvin Dean apologized for having offended
anyone by his comments at the last meeting,
and thanked staff for meeting with him
regarding ward reapportionment.
g. Manooshree Patel, representing Chinmaya
Mission, spoke in opposition to the High Speed
Rail project.
h. Mary Helen Barro spoke in opposition to the
proposed downtown location of the High
Speed Rail.
Bakersfield, California, November 16, 2011 - Page 4
6. WORKSHOPS ACTION TAKEN
None.
7. APPOINTMENTS
None.
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the October 19, 2011
Regular City Council Meeting.
Payments:
b. Receive and file department payments from
October 7, 2011 to November 3, 2011 in the
amount of $34,634,908.68 and self-insurance
payments from October 7, 2011 to November 3,
2011 in the amount of $466,277.62 totaling
$35,101,136.30.
Ordinances:
C. First Reading of Ordinance approving a FR
Negative Declaration and amending the
Official Zoning Map in Title 17 of the Municipal
Code by changing the zone district from E
(Estate) to E-Ch (Estate-Church) on 18.03 acres
located at the northwest corner of Reina and
Old Farm roads (ZC 11-0271 - McIntosh and
Associates, representing the Roman Catholic
Bishop of Fresno).
d. First Reading of the following Ordinances
amending various sections of the Municipal
Code:
1. Section 6.08.010 relating to fowl. FR
2. Sections 15.65.200, 15.65.210, 15.65.220 FR
and 15.65.230 relating to the fire code.
3. Section 17.04.508 relating to roofline. FR
4. Section 17.60.060, Section B.1.f. relating FR
to sign development standards.
5. Sections 17.60.070, Subsection G.5 FR
relating to electronic signs.
Bakersfield, California, November 16, 2011 - Page 5
8. CONSENT CALENDAR continued
e. Adoption of Ordinance amending Title 17 of
the Municipal Code by changing the zoning
from P (Parking) and R-1 (One Family Dwelling)
to C-2 (Regional Commercial) on a 0.44-acre
portion of an existing shopping center site
located south of Brundage Lane approximately
400 feet west of the intersection of Roosevelt
Street and South Oleander Avenue (ZC 11-0230
- Kern Land Design representing Y. & R. Lamlaor
and W. & R. Johnson). (FR 10/19/11)
Resolutions:
Resolution approving application for
annexation of uninhabited territory to the City
identified as Annexation No. 494 consisting of
24.93 acres located along the northwest corner
of Snow Road and Calloway Drive.
g. Resolution approving application for
annexation of uninhabited territory to the City
identified as Annexation No. 624 consisting of
17.28 acres located along the north side of Taft
Highway and west of Stine Road.
h. Resolution confirming approval by the City
Manager designee of the Chief Code
Enforcement Officer's report regarding
assessments of certain properties in the City for
which structures have been secured against
entry or for the abatement of certain weeds,
debris and waste matter and the demolishment
of dangerous buildings and authorizing
collection of the assessments by the Kern
County Tax Collector.
Resolution approving current and future
applications for grant funds for the Sustainable
Communities Planning Grant and Incentives
Program under the Safe Drinking Water, Water
Quality and Supply, Flood Control, River and
Coastal Protection Bond Action of 2006 (Prop.
84).
ACTION TAKEN
ORD 4653
RES 106-11
REMOVED FOR
SEPARATE
CONSIDERATION
RES 107-11
RES 108-11
Bakersfield, California, November 16, 2011 - Page 6
8. CONSENT CALENDAR continued
j. Resolutions Setting Salaries and Related
Benefits:
1. Resolution approving the Memorandum
of Understanding Setting Salaries and
Related Benefits for the Firefighters and
Engineers Unit of the Fire Department.
2. Resolution approving the Memorandum
of Understanding Setting Salaries and
Benefits for the Fire Supervisory Unit of the
Fire Department.
k. Resolution Setting Salaries and Related Benefits
for Officers and Employees of the General
Supervisory, Police Supervisory and
Management Units.
Sewer connection and construction fee
assessments:
1. Resolution confirming assessments for
sewer connection fee and construction
fees and authorizing the collection of
assessments by the Kern County Tax
Collector.
2. Agreements with the following property
owners to pay sewer connection and
construction fees in installments through
the Kern County Tax Collector:
a. William R. Gustin Jr., 18 N.
McDonald Way
b. Richard E. & Beverly J. Laughman,
7500 Kimberly Ave.
C. Donald C. & Victoria L. Rambo,
7512 Hooper Ave.
d. Bill C. & Norma J. Johnson, 8001
Kimberly Ave.
e. James P. & Kathleen A. Webdell,
7609 Kimberly Ave.
f. Thomas H. & Linda Meek, 7509
Hooper Ave.
g. Christopher D. & Pamela J. Hillis,
7901 Hooper Ave.
h. Kelsie R. Gates, 7509 Kimberly
Ave.
ACTION TAKEN
RES 109-11
RES 110-11
RES 111-11
RES 112-11
AGR 11-129
AGR 11-130
AGR 11-131
AGR 11-132
AGR 11-133
AGR 11-134
AGR 11-135
AGR 11-136
Bakersfield, California, November 16, 2011 - Page 7
8.
CONSENT CALENDAR continued ACTION TAKEN
Item 8.1. continued
i. Jerry Vern & Lynda L. Karr, 7504 AGR 11-137
Kimberly Ave.
j. Roger D. & Linda K. Reed, 7703 AGR 11-138
Kimberly Ave.
k. Lawrence M. & Lorraine Okumoto, AGR 11-139
7805 Kimberly Ave.
M. Resolution authorizing the submission of an RES 113-11
application to the California State Department
of Housing and Community Development for
funding under the CalHome Program, for a
Downpayment Assistance Program
($1,000,000).
n. Resolution authorizing the application for State RES 114-11
grant funds ($1,440,000) and participation in the
Building Equity and Growth in Neighborhoods
(BEGIN) Program for the Creekview Villas,
including execution of a Standard Agreement
or other documents to secure funding from the
California Department of Housing and
Community Development.
o. Resolution setting rates and equipment RES 115-11
specifications for tow truck services provided
pursuant to contract with the City.
p. Resolution determining that the Chief of Police RES 116-11
is appointed as agent authorized to execute
memorandums of understanding with the Kern
allied agencies participating in the Kern AVOID
18 Project funded by a grant from the California
Office of Traffic Safety.
q. Disposal of Real Property located at 700 Planz
Road:
1. Resolution declaring real property surplus RES 117-11
to the needs of the City.
2. Agreement with Jose Ramon Carillo AGR 11-140
($100,000) for purchase of property.
Bakersfield, California, November 16, 2011 - Page 8
8. CONSENT CALENDAR continued
Agreements:
Agreement between City and the County of
Kern regarding apportionment of tax revenues
upon annexation of territory to the City of
Bakersfield as Annexation No. 637 generally
located west of Calloway Drive along the north
side of Rosedale Highway.
S. Maintenance Agreement with Pampas Del
Cielo, LLC, for Parcel Map 10606 located on
Woodmere Drive and east of Ashe Road.
Utility Agreement with Matrix Oil Corp. ($42,500)
for the relocation of electrical facilities located
along the east side of Renfro Road at the
Westside Parkway Project. (TRIP)
U. Amendment No. 2 to Agreement No. 10-1 14
with Leverage Information Systems, Inc.
($177,792.06; revised not to exceed $530,000),
for installation of additional audio, video and
surveillance cameras located at additional
strategic locations.
V. Amendment No. 1 to Settlement Agreement
No. 10-042 with Travelers Casualty and Surety
Company of America for Dunmore Diamond
Ridge Tract 6332 located between Ashe and
Stine roads south of McCutchen Road.
W. Pavement Rehabilitation 2011 Phase 2: Stine
Road - Pacheco Road to White Lane:
1. Contract Change Order No. 1 to
Agreement No. 1 1-078 with Granite
Construction ($136,949; revised not to
exceed $1,748,837); and
2. Appropriate $20,000 Gas Tax Fund
balance to the Public Works
Department's Capital Improvement
Budget for the local match requirement.
X. Contract Change Order No. 1 to Agreement
No. 11-092 with Granite Construction
($33,594.68; revised not to exceed
$1,096,698.68) for the Pavement Rehabilitation
2011 Phase 4: Ming Avenue from Wible Road to
Hughes Lane project.
ACTION TAKEN
AGR 11-141
AGR 11-142
AGR 11-143
AGR 10-114(2)
AGR 10-042(1)
AGR 11-078
CCO1
AGR 11-092
CCO1
Bakersfield, California, November 16, 2011 - Page 9
8. CONSENT CALENDAR continued
Y. Streetscape Improvements, Q Street, Truxtun
Avenue to 24th Street:
1. Contract Change Order Nos. 1 and 2 to
Agreement No. 11-068 with Kern Pacific
Construction Company ($63,900.82;
revised not to exceed $4,997,661.27);
and
2. Appropriate $175,000 Gas Tax Fund
balance to the Public Works
Department's Capital Improvement
Budget.
Z. Contract Change Order Nos. 35, 50, 53, 74, 87,
88, and 97 to Agreement No. 07-304 with
Security Paving Construction ($388,213.57;
revised not to exceed $33,517,593.09) for the
State Route 178 and Fairfax Road Interchange
Project. (TRIP)
Bids:
aa. Westside Parkway Phase 6B Project - Allen
Road Interchange (TRIP):
1. Accept low bid and award contract to
Security Paving Co., Inc. ($12,421,698.70),
to construct the Project; and
2. Agreement with Nolte Associates, Inc.
($1,310,256.90), for construction
management services for the Project;
and
3. Amendment No. 1 to Agreement
No. 05-181 with Rosedale Rio Bravo
Water Storage District for the exchange
of additional properties to facilitate
construction of the Westside Parkway
Phase 6B and 6C projects.
ACTION TAKEN
AGR I1-068
0001, 0002
AGR 07-304
00035, 00050,
00053, 00074,
00087, 00088,
00097
AGR 11-144
AGR 11-145
AGR 05-181(1)
bb. Accept bid from Quinn Company ($330,960.63)
for one replacement hot mix asphalt paver for
the Public Works Streets Division.
Bakersfield, California, November 16, 2011 - Page 10
8.
CONSENT CALENDAR continued ACTION TAKEN
CC. Accept bid from Jim Burke Ford ($277,260.17)
for one additional and eight replacement
Super Duty (19,000 GVW) Service Truck Cab
and Chassis for the Recreation and Parks,
Public Works/General Services, Public
Works/Solid Waste, and Fire departments.
dd. Accept bids and approve contracts to IPC USA AGR 11-146
($2,750,000) and Valley Pacific Petroleum AGR 11-147
Services, Inc. ($1,250,000) for the annual
contracts to supply fuel.
ee. Accept bid and approve contract to Wellsona AGR 11-148
Iron and Engineering ($77,285.00) for the Kern
River Canal Headgate Corrosion Repair Project.
Miscellaneous:
ff. Appropriate $50,990 from First Five Kern grant
revenues to the Recreation and Parks
Operating Budget to provide a water safety
education program (Make-A-Splash).
gg. Appropriate $5,324 PG&E Grant Revenue to the REMOVED FOR
Development Services Operating Budget within SEPARATE
the General Fund for a community safety CONSIDERATION
project at Stancliff and Napal Courts.
hh. Appropriate $185,624 Federal Grant Revenues
to the General Fund Police Operating Budget
to expand the downtown surveillance system
by adding cameras to cover the Police
Headquarters building and areas on Union
Avenue identified by high crime rates.
Appropriate $1,500 State Farm Insurance
Company donation to the Fire Department
Operating Budget within the General Fund for
smoke detectors for the Free Smoke Detector
Deployment Plan.
jj. Appropriate $560,500 County Share Project
costs to the Public Works Capitol Improvement
Budget within the TRIP/TDF Local Match Fund,
for reimbursement of costs paid by the City on
the 7th Standard Road Widening Project. (TRIP)
Councilmember Johnson requested that item 8.g. and
8.gg. be removed for separate consideration.
Bakersfield, California, November 16, 2011 - Page 11
8.
9.
CONSENT CALENDAR continued ACTION TAKEN
Motion by Vice-Mayor Couch to adopt Consent APPROVED
Calendar items 8.a. through 8J, with the removal of AB SULLIVAN
items 8.g. and 8.gg. for separate consideration.
g. Resolution approving application for CONTINUED TO
annexation of uninhabited territory to the City MEETING OF
identified as Annexation No. 624 consisting of DECEMBER 14, 2011
17.28 acres located along the north side of Taft
Highway and west of Stine Road.
Councilmember Johnson requested to continue
Consent Calendar item 8.g. to the meeting of
December 14, 2011.
gg. Appropriate $5,324 PG&E Grant Revenue to the
Development Services Operating Budget within
the General Fund for a community safety
project at Stancliff and Napal Courts.
Councilmember Johnson recognized PG&E for their
generous donation to install permanent chain link
fencing, and he thanked Building Director Burns for his
assistance.
Motion by Councilmember Johnson to adopt Consent APPROVED
AB SULLIVAN
Calendar item 8.gg.
Recess taken from 6:20 p.m. to 6:46 p.m.
CONSENT CALENDAR PUBLIC HEARINGS
None.
10. CLOSED SESSION
None.
11. CLOSED SESSION ACTION
None.
Bakersfield, California, November 16, 2011 - Page 12
12. HEARINGS ACTION TAKEN
a. Public Hearing and First Reading of an
Ordinance amending Chapter 1.12 of the
Municipal Code revising the boundaries of City
Council Wards 1 through 7. (opened & continued
at meetings 9/28/11 & 10/19/11)
Planning Director Eggert provided a PowerPoint
presentation, made staff comments, recommended
adoption of Concept 1, and recommended First
Reading of the Ordinance.
Hearing opened at 6:54 p.m.
Irma Carson, Tamica Powell, Stephanie Campbell,
and Matthew Cruse spoke in opposition to the staff
recommendation.
Mary Helen Barro, spoke in support of the staff
recommendation.
Mayor Hall announced that the Hearing will remain
open.
Councilmember Johnson expressed his concerns
regarding the informational map that was presented
where a natural boundary on Pacheco, specifically a
railroad track, that divides the community, was moved
from Ward 7 to Ward 6, which would also split a voting
precinct; therefore, he feels it needs to stay in Ward 7.
Councilmember Salas made a motion to continue this
matter to the next meeting.
Councilmember Hanson and Vice-Mayor Couch
asked questions, suggested some changes, and
directed staff to look at other options to bring back to
Council.
Motion by CouncHmember Salas to continue this APPROVED
matter to the meeting of December 14, 2011. AB SULLIVAN
Bakersfield, California, November 16, 2011 - Page 13
13. REPORTS ACTION TAKEN
a. Agreement with AEG Cycling, LLC to host the AGR 11-149
Time Trial for the 2012 Amgen Tour of California.
Convention & Visitors Bureau Manager Lyman
provided a video presentation, made staff
comments, and recommended approval of the
agreement with authorization to make minor
revisions if necessary.
In response to a question by Councilmember
Johnson, Convention & Visitors Bureau
Manager Lyman advised he would provide
some estimates regarding the expected TOT as
a result of the Amgen Tour.
Councilmember Johnson asked staff to
evaluate the possibility of doing a backfill to the
Police Department's budget utilizing TOT
monies, in order to accommodate the Impact
the Amgen Tour is going to have on that
department's budget.
Vice-Mayor Couch encouraged staff to make
an effort to get some of the locally-owned
restaurants and businesses involved and take
advantage of having all these people in town.
Motion by Vice-Mayor Couch to approve the APPROVED
agreement with authorization to make minor AB SULLIVAN
revisions if necessary.
b. Memorandum of Understanding with AGR 11-150
Bakersfield Sports Foundation to delineate
parties' obligations and responsibilities for
hosting the 2012 Time Trial of the Amgen Tour of
California.
Motion by Vice-Mayor Couch to approve the APPROVED
agreement. AB SULLIVAN
Bakersfield, California, November 16, 2011 - Page 14
14.
DEFERRED BUSINESS ACTION TAKEN
a. SR 184 Improvements:
Cooperative Agreement with the State AGR 11-151
of California Department of
Transportation (Construction costs of
$943,000 to be funded by Caltrans;
Construction support costs of $200,000 to
be funded by the City) to flatten the
roadbed profile and to reconstruct
sidewalk, curb, and gutter at the
intersection of SR 178 and Bedford Green
Drive.
2. Appropriate $200,000 Gas Tax Fund
balance to the Public Works
Department's Capital Improvement
Budget to fund City share of project cost.
Public Works Director Rojas introduced Assistant
Public Works Director Underwood, who
provided a PowerPoint presentation, made
staff comments, and recommended approval
of agreement and appropriation.
Councilmember Weir thanked Mr. Tandy and
Mr. Rojas for their work in bringing this project
forward.
Motion by Councllmember Weir to approve the APPROVED
agreement and appropriation. AB SULLIVAN
15.
NEW BUSINESS
a. Resolution setting the dates of Regular City
Council Meetings, Budget Hearings, and
Department Budget Presentations for January
through December 2012.
City Manager Tandy made staff comments.
Vice-Mayor Couch made a motion to adopt
the Resolution.
Councilmember Benham requested that the
December meeting be changed from the 19th
to the 12th.
Motion by Vice-Mayor Couch to adopt the APPROVED
Resolution with an amendment changing the AB SULLIVAN
December meeting from the 19th to the 12th.
Bakersfield, California, November 16, 2011 - Page 15
16. COUNCIL AND MAYOR STATEMENTS
Councllmember Johnson asked staff to work with
CalTrans to Identify a long-term solution to a drainage
issue that has caused a severe amount of run-off into
Fortress Mint Storage's drainage basin that abuts a
CalTrans facility adjacent to the White Lane on ramp
at northbound Highway 99.
Councllmember Johnson referred to the Budget and
Finance Committee the Issue of local vendor
preference for bidding, as well as some other Issues
that are related to that.
Councilmember Salas thanked staff for helping resolve
a couple of issues with some constituents; thanked
City Manager Tandy and Public Works Director Rojas
for addressing some of the issues identified at the
Planz Park Trunk or Treat event; and invited everyone
to a Citizen's Forum, that the Police Department and
City staff is bringing together, at 11:30 a.m., on
November 17th, at the Kern County Superintendent of
Schools building downtown.
Vice-Mayor Couch complimented Convention &
Visitors Bureau Manager Lyman on the job that he did
during the announcement of the Amgen Tour; and
complimented Mayor Hall and Hall Ambulance for
receiving the Emergency Medical Dispatch Center of
Excellence Award.
Vice-Mayor Couch asked staff to provide an opinion
regarding a proposed new tobacco tax that would
involve spending the money out of state in many
cases, and he would not be in support of that.
Vice-Mayor Couch announced he would like to speak
to City Manager Tandy after the meeting.
Councllmember Johnson advised that there is a
Special City Selection Committee meeting on
November 29th being held by the San Joaquin Valley
Air Pollution Control District, and they need a quorum
of cities for a vote; therefore, staff needs to make sure
that the City's representative will be attending.
Mayor Hall announced that there are currently two
recent vacancies on the Keep Bakersfield Beautiful
Committee, and encouraged anyone interested to
apply.
ACTION TAKEN
Bakersfield, California, November 16, 2011 - Page 16
16. COUNCIL AND MAYOR STATEMENTS continued ACTION TAKEN
Mayor Hall advised that there may be opportunity for
the Keep Bakersfield Beautifu Committee, in
cooperation with CalTrans, to expand the designated
beautification areas to possibly Include Highway 178
and Highway 58; and he asked Public Works Director
Rojas to look Into the possibility of utilizing the
individuals who work In the green waste facility that
are extensions of the Homeless Center to help with the
volunteer efforts.
17. ADJOURNMENT
Mayor Hall adjourned the meeting at 8:07 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield