HomeMy WebLinkAbout05/09/12_CC_AGENDA_PACKETP ` BAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF MAY 9, 2012
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
2. INVOCATION by Senior Pastor Kent Peterson, Olive Knolls Church,
3. PLEDGE OF ALLEGIANCE by Cullen Loyd, 4t" grade student at Standard Elementary School.
4. PRESENTATIONS
a. Presentation by Mayor Hall of a Proclamation to Chuck Waide, declaring May 6 -12,
2012, Public Service Recognition Week.
b. Presentation by Mayor Hall of a Proclamation to Omar Macias, declaring May, 2012,
Motorcycle Awareness Month.
C. Presentation by Mayor Hall of a Proclamation to Zachary Griffin, declaring May, 2012,
Bike Month and May 18, 2012 as Bike to Work Day.
5. PUBLIC STATEMENTS
6. WORKSHOPS
a. Presentation of the Proposed FY 2012 -13 Budget. (Alan Tandy, city Manager)
7. APPOINTMENTS
a. One appointment of an Alternate Member to the Keep Bakersfield Beautiful
Committee, due to the resignation of Christopher Clark (Mayoral appointment)
whose term was to expire January, 2013.
Staff recommends Council determinatlon.
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the April 18, 2012 Regular City Council Meeting.
Payments:
b. Receive and file department payments from April 6, 2012 to April 26, 2012 in
the amount of $23,059,542.07 and self- insurance payments from April 6, 2012 to
April 26, 2012 in the amount of $365,962.77, totaling $23,425,504.84.
8. CONSENT CALENDAR continued
Ordinances:
C. Adoption of the following Ordinances (FR 04118112):
1.
Ordinance Amending Section 1.01.010 relating to change in Bakersfield
Municipal Code publisher.
2.
Ordinance Amending Section 2.28.040 relating to elimination of mandatory
Planning Commission Meetings.
3.
Ordinance Amending Section 2,28.090 relating to Board Appointments to Board
of Zoning Adjustment.
4.
Ordinance Amending Section 2.72.250, Subsection F, relating to mandatory
retirement ages.
5.
Ordinance Amending Section 2.84.050 relating to elimination of outdated
incentive credit for solid waste employees.
6.
Ordinance Amending Section 2.88,020, Subsection A, relating to salaries while
absent due to injury related to employee's course of duties.
7.
Ordinance Amending Section 8,32.020 relating to refuse /solid waste /recycling
definitions.
8.
Ordinance Amending Section 8.32.060, Subsection B, relating to refuse /solid
waste /recycling collection of charges.
9.
Ordinance Amending Section 8.44.070 relating to penalties for fireworks
violations.
10.
Ordinance Amending Section 15.66.030, Subsection C, relating to conditional
use permits for oil wells.
11.
Ordinance Amending Section 15.84.055 relating to reduction or waiver for Low -
Income Housing Projects,
12.
Ordinance Deleting Section 16.16.110 relating to approval of development
entitlement, adding Section 16.12.075 relating to approval of maps, and adding
Section 17.08.210 relating to approval of development entitlement.
13.
Ordinance Amending Section 16.32.020 relating to security for improvement
agreements,
14.
Ordinance Amending Section 16.32.040 relating to amount of security for
improvement agreements.
15.
Ordinance Amending Section 17.04.545 relating to setbacks.
16,
Ordinance Amending Section 17.08.130 relating to accessory buildings and
structures.
17,
Ordinance Amending Section 17.64.060, Subsection F, relating to conditional use
permits - termination of rights.
2 City Council Meeting of 05/09/2012
8. CONSENT CALENDAR continued
Resolutions:
d. Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of certain
weeds, debris and waste matter and authorize collection of the assessments by the
Kern County Tax Collector.
(Ward 3,4) e. Resolution approving an application to the Kern County Local Agency Formation
Commission to annex to and detach from the City's various segments of the right -of-
way of 7th Standard Road between State Route 99 and Santa Fe Way
(Annexation No. 633).
f. Resolution authorizing the Bakersfield Police Department to apply for the Edward
Byrne Memorial Justice Assistance Grant ($160,568) from the U.S. Department of
Justice to establish a Citizen Volunteer Unit within the BPD.
(Ward 4) g. Amendment Nol , to Resolution No. 069 -11, adopting for the Hooper Avenue and
Kimberly Avenue Planned Sewer Area and making findings relative thereto.
(Ward 2) h. Resolution of Intention No. 1710 to add territory, Area 1 -90 (4850 Commerce Drive) to
the Consolidated Maintenance District and preliminarily approving, confirming, and
adopting the Public Works Director's Report.
Agreements:
I. Agreement with Brown Armstrong Accountancy Corporation ($56,000) for a full
scope annual audit of the 2011 -12 fiscal year, (Budget & Finance Committee
recommends approval of agreement.)
j. Agreement with the Kern County Superintendent of Schools (KCSOS) ($87,848) to
expand the Safe Community Partnership Strategy, consistent with the requirements
set forth by CalEMA for the 2009 & 2011 Project Safe Neighborhoods grant.
k. Agreement with The Segal Company (not to exceed $92,000 in 2012 -13, $93,500 in
2013 -14, $95,000 in 2014 -15 and $96,500 in 2015 -16) for Health Care Consulting.
(Personnel Committee recommends approval of agreement.)
(Wardl,6) I. Agreement with Geocon Consultant Inc. (not to exceed $84,750), for groundwater
sampling and reporting to comply with discharge permits issued by the California
State Water Resources Control Board for Wastewater Treatment Plants No. 2 and 3.
(Ward 5) M. Agreement with Bolthouse Properties, LLC ($83,000), to purchase real property
located east of Allen Road and south of Ming Avenue for a domestic water well site.
n. Amendment No. 1 to Agreement No. WRl 1 -008 with Quad Knopf, Inc. ($35,000;
revised not to exceed $95,000), to provide environmental, biological and planning
services.
3 City Council Meeting of 05/09/2012
8.
(Ward 4)
(Ward 2,4,5)
CONSENT CALENDAR continued
o. Amendments for additional On -Call Civil Engineering Services:
1. Amendment No. 1 to Agreement No. 10 -086 with AECOM Technical Services, Inc.
($100,000; revised not to exceed $400,000).
2. Amendment No. 1 to Agreement No, 10 -087 with Meyers Civil Engineering, Inc.
($100,000; revised not to exceed $400,000).
3. Amendment No. 1 to Agreement No. 10 -088 with Ruettgers & Schuler Civil
Engineers ($100,000; revised not to exceed $400,000),
P. Amendment No. 2 to Agreement 07 -222 with HNTB Corporation ($113,991; revised
not to exceed $4,459,548) for engineering design services for the Rosedale Highway
Widening Project. (TRIP)
q. Contract Change Order Nos. 24 and 32 to Agreement No. 09 -076 with Security
Paving Company, Inc. ($125,494.13: revised not to exceed $87,366,127.07), for the
construction of the Westside Parkway Phase 2 Project. (TRIP)
Bids:
r.
(Ward 2,3,5,6) S.
(Ward 2) U.
(Ward 4) V.
(Ward 3) w
Accept bid from Lehr Auto Electric ($186,646.88) for fifty Panasonic Toughbook
laptops for various City departments,
Accept bid and approve contract with Courts and Greens ($78,151) for the Tennis
Courts Resurfacing Project -2012,
Accept bid and approve contract with Bowman Asphalt, Inc. (not to exceed
$1,000,000), for the annual contract to provide and apply asphalt rejuvenator and
sealant.
Masonry Block Wall Project at Fire Station No, 1:
1. Accept bid and approve contract with On Grade Contracting, Inc, ($69,400), for
the project,
2, Transfer $51,400 savings from various Fire Department Capital Improvement
Projects within the Capital Outlay Fund for the project.
Accept bid and approve contract with Elite Painting & Wallcovering, Inc. ($44,950),
for repainting the Bright House Networks Amphitheatre.
Construction on State Route 184 at Bedford Green Drive:
Accept bid and approve contract with Granite Construction Company
($785,570) for the project.
2. Appropriate $943,000 Caltrans share of project to the Public Works
Department's Capital Improvement Budget within the Gas Tax Fund.
4 City Council Meeting of 05/09/2012
8. CONSENT CALENDAR continued
(Ward 6) X. State Farm Sports Village - Phase 2 Project:
Accept bid and approve contract with S.C. Anderson, Inc. ($3,603,000), for
base bid and additive alternate No. 1 - construct McKee Road of the Project.
2. Appropriate $430,000 Park Improvement Fund balance within the Park
Improvement Fund to the Public Works Department Capital Improvement
Budget.
3. Appropriate $350,000 Wastewater Enterprise Fund balance to the Public Works
Capital Improvement budget within the Wastewater Enterprise Fund.
Miscellaneous:
Y. Appropriate $132,548 State Grant Revenues (Project Safe Neighborhoods Grant from
the Office of Emergency Services) to the General Fund Police Operating Budget, for
the expansion of the Safe Community Partnership Strategy to reduce gang violence.
Z. Department of Housing & Urban Development (HUD) FY 11 -12 Action Plan
Amendment No. 1 for the second allocation of Emergency Solutions Grant (HESG)
funding.
Successor Agency Business:
aa. Receive and file Successor Agency payments from April 6, 2012 to April 26, 2012 in
the amount of $441,745.64.
(Ward 2) bb. Amendment No. 2 to Agreement No. 08 -044 with Meyer Civil Engineering, Inc.
($44,000; revised not to exceed $672,330), to provide additional design consultant
services for the Mill Creek Linear Park Project.
Staff recommends adoption of Consent Calendar items 8.a. through 8. bb.
9. CONSENT CALENDAR PUBLIC HEARINGS
(Ward 2) a. Public Hearing to consider Resolution ordering the vacation of Eye Street between
81h & 9th streets and attached alleys. (Staff recommends adoption of resolution.)
(Ward 5) b. Public Hearing to consider Resolution ordering the vacation of a portion of street
right -of -way on Valley Falls Lane, and easements for landscape, wall and utility areas
on Berkshire Road, in Tract 6359 -2. (Staff recommends adoption of resolution.)
10. HEARINGS
11. CLOSED SESSION
a. Conference with Legal Counsel - Potential Litigation; Closed Session pursuant to
subdivision (b)(3)(A) of Government Code Section 54956.9 (four matters).
12. CLOSED SESSION ACTION
5 City Council Meeting of 05/09/2012
13. REPORTS
a. Department Budget Presentations:
1. General Government
2. Financial Services
14. DEFERRED BUSINESS
15. NEW BUSINESS
a. Budget and Finance Committee Report regarding FY 12/13 Community
Development Block Grant (CDBG - $3,014,770), HOME Investment Partnership (HOME
- $1,056,992), and Emergency Shelter Grant (ESG - $262,778) Annual Action Plan
submittal (Total - $4,334,540).
Budget & Finance Committee recommends acceptance of the report and authorize the
City Manager to execute the necessary HUD documents required to submit the Annual
Action Plan.
(ward 2) b. Accept bid and approve contract with DOD Construction ($339,809.02) for
sidewalks, curb and gutters on the block from H to G streets and 18th and 19th streets,
alley resurfacing and for lighting and surface improvements at 19th and H streets
staging area.
Staff recommends acceptance of the bid and approval of agreement.
16. COUNCIL AND MAYOR STATEMENTS
17. ADJOURNMENT
5/3/12 2:15 pm
Respectfully submitted,
q�,� e->�
Alan Tandy
City Manager
6 City Council Meeting of 05/09/2012
AGENDA HIGHLIGHTS
May 9, 2012 COUNCIL MEETING
The City Manager's Office will present a detailed overview of the FY 2012 -13 Proposed Budget,
including the Operating and Capital Improvements budgets. In addition, the department budget
presentations begin at the May 9, 2012 Council meeting, with General Government and Financial
Services following later on this agenda under Reports.
Item 8k. Agreement with Segal Company for Health Care Consulting Segal has been under
contract with the City since June 2008 for provision of a broad range of health benefits consulting
work and has performed very effectively during that time. Their ability to negotiate favorable
renewal rates has allowed the City to develop benefit packages with high coverage options and
to reduce current and future costs. In addition, they have established a good relationship with the
Insurance Committee, Personnel Committee and staff. The proposed contract is a four year term,
with annual compensation as follows: FY 2012 -13 - $92,000.00; 2013 -14 - $93,500.00, 2014 -15,
$95,000; and 2015 -16 - $96,500.00. The Personnel Committee reviewed this proposal on May 1,
2012 and recommended that it be forwarded to the City Council for consideration and approval.
Item 8x. Construction of Sports Village - Phase 2 Phase 1 of the Sports Village complex consists of
eight (8) soccer fields, a concession /maintenance building and restrooms. Phase 2 will add four
(4) additional soccer fields, four (4) youth football fields, the extension of McKee Road, and
another parking lot and restroom facility. The City Council previously approved agreements with
The American Youth Soccer Organization and the Golden Empire Football Association for use of
the new facilities, which also require them to provide maintenance. This item proposes approval
of the construction agreement for Phase 2, and the additional appropriation of funding. Five bids
were received, of which three were acceptable. Staff recommends award to the low bidder, S.C.
Anderson, in the amount of $3,603,000.00, and the appropriation of $430,000.00 Park Improvement
Fund balance and $350,000.00 Wastewater Enterprise Fund balance to the Public Works Capital
Improvement Budget to fully fund the Phase 2 project. ($3,110,000.00 was previously appropriated
for this project.)
There will be a conference with Legal Counsel regarding four matters of potential litigation.
Item 15b. Construction Aareement for Downtown Improvements for the 19th and H Streets Arts
Staging Area. As part of the FY 2010 -11 Action Plan, the Council designated CDBG funds to
extend the Bakersfield Downtown Arts District infrastructure improvements, including the alley
behind the Downtown Post Office and sidewalks east and south of the Padre Hotel. An additional
component of these improvements is a planned staging area on an under utilized corner at the
southwest corner of 19th and H Streets, owned by the Padre Hotel, LP. Under CDBG regulations,
any use of funds for improvements to privately owned property requires a commitment by the
property owner to create a specific amount of jobs based on the amount of funds invested. The
Padre agreed to add (4) four full -time jobs, as approved by the Council on July 13, 2011. This
project is now ready for bid award and will include the sidewalks and alley reconstruction, as
previously mentioned; curbs and gutters; new handicap ramps; consolidated trash containers;
and the staging area for the Arts District. In addition, the vicinity of the staging area will include
installation of new trees and grates with an automatic irrigation system, as well as lighting. A
mural project is also planned for the east wall of the Front Porch Music store under a separate
agreement with the Arts Council of Kern at a later date. $431,000.00 in CDBG funds has been
allocated for this public improvements project and the mural project. Five bids (all acceptable)
were received, and staff is recommending award to DOD Construction, a local firm, in the amount
of $339,802.02. DOD is the effective low bidder and, therefore, received a 7% bid preference.
Under HUD Section 3 regulations, DOD met the requirements as a business that provides economic
opportunities to the low income population through 1) Section 3 majority ownership; 2) a minimum
of 30% of it's FT employees are Section 3 residents, or 3) the firm provides proof that a minimum of
25% of all their subcontracts for the previous 12 months were to Section 3 Business Concerns.
General Government (which includes the City Manager's Divisions and the Mayor and City
Council budgets), and Financial Services will provide a detailed overview of their FY 2012 -13
proposed budgets.
Approved: �..
Alan Tandy, City Manager
cc: Department Heads
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - April 18, 2012 Council Meeting
Page 2
BA
��ytA�RA R
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: May 9, 2012 AGENDA SECTION: Presentations
ITEM: 4. q.
TO: Honorable Mayor and City Council APPROVED
FROM: Mayor Harvey L. Hall DEPARTMENT HEA
DATE: April 26, 2012 CITY ATTORNEY
CITY MANAGER '
SUBJECT: Presentation by Mayor Hall of Proclamation to Chuck Waide declaring May 6 -12,
2012, "Public Service Recognition Week" in Bakersfield.
RECOMMENDATION:
BACKGROUND:
krt
Q���pVOR�hO •�
BA
y ADMINISTRATIVE REPORT
�1
EVIL
LIFO
MEETING DATE: May 9, 2012 AGENDA SECTION: Presentations
ITEM:
TO: Honorable Mayor and City Council
FROM: Mayor Harvey L. Hall
DATE: April 26, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER &
SUBJECT: Presentation by Mayor Hall of Proclamation to Omar Macias, declaring May, 2012,
"Motorcycle Awareness Month" in Bakersfield.
RECOMMENDATION:
BACKGROUND:
krt
BAK
O�ycoVORA" S
ADMINISTRATIVE REPORT
�l 'WRY 1L♦
LIFO
MEETING DATE: May 9, 2012 AGENDA SECTION: Presentations
ITEM: H. C
TO: Honorable Mayor and City Council
FROM: Mayor Harvey L. Hall
DATE: April 26, 2012
APPROVED
DEPARTMENT HEADS 6�
CITY ATTORNEY
CITY MANAGER S
SUBJECT: Presentation by Mayor Hall of Proclamation to Zachary Griffin, declaring May, 2012, "Bike
Month" and May 18, 2012 as "Bike to Work Day" in Bakersfield.
RECOMMENDATION:
BACKGROUND:
krt
O�BAKEnn
ORPOR�. '7S
ADMINISTRATIVE REPORT
�gziFO �
MEETING DATE: May 9, 2012 AGENDA SECTION: Workshops
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Alan Tandy, City Manager DEPARTMENT HEAD , //�
DATE: April 20, 2012 CITY ATTORNEY !�(�
CITY MANAGER
SUBJECT: Presentation of the Proposed FY 2012 - 13 Budget 77
RECOMMENDATION:
BACKGROUND: The City Manager's Office will provide a detailed overview of the FY 2012 -13
Proposed Budget for the Operating and Capital Improvement Program budgets.
AT:ch:al
4/24/12
SA12- 13BUDPRO \Budget Admins, Resos \Budget Presentation 05.09.12.docX
BA
O�ycovON,r
ADMINISTRATIVE REPORT
IFQ
MEETING DATE: May 9, 2012 AGENDA SECTION: Appointments
ITEM: 'j , a
TO: Honorable Mayor and City Council
FROM: Roberta Gafford, City Clerk
DATE: April 30, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY Vdl
CITY MANAGER
SUBJECT: One appointment of an Alternate Member to the Keep Bakersfield Beautiful
Committee, due to the resignation of Christopher Clark (Mayoral appointment),
whose term was to expire January, 2013.
RECOMMENDATION: Staff recommends Council determination.
BACKGROUND:
There is one vacancy for an Alternate Member on the Keep Bakersfield Beautiful Committee
(KBBC) due to the resignation of Christopher Clark (Mayoral appointment), whose term was to
expire January, 2013.
An application for appointment was received from the following:
• Susan Stussy
The Keep Bakersfield Beautiful Committee was formed on June 28, 2000. The Committee is
comprised of eight (8) Mayor /Council- appointed members, who take on the responsibility of
decision making for the beautification program. On July 30, 2009, the City Council adopted
Ordinance 4520 which allows each Councilmember and the Mayor to appoint one Alternate
member to the KBBC. Each Alternate is allowed to vote in the place of their corresponding
appointed Regular Committee members when absent.
The duties of the KBBC are to recommend policies and specific programs to the City Council
which promote the Mission Statement of the KBBC, as reflected in its Bylaws on file with the City
Clerk. In addition, the KBBC shall actively participate in the implementation of various programs
and projects to achieve the KBBC Mission Statement. The Committee Coordinator of the KBBC
will be the liaison between KBBC and the City Council, and shall provide the Council, upon
request, written reports on the activities of the KBBC.
The news release for this recruitment was posted on March 13, 2012.
May 3, 2012, 3:06PM
S:\ Bds &Comm\KBBCWIternates\2012Wdmin - Mayor appt - May 2012.docx
Page 1
RG:at
G A
ADMINISTRATIVE REPORT
y%
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Roberta Gafford, City Clerk
April 27, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY D
CITY MANAGER �s
Approval of Minutes of the April 18, 2012 Regular City Council Meeting.
Staff recommends approval.
BACKGROUND:
ndw
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: April 26, 2012
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Receive and file department payments from April 6, 2012 to
April 26, 2012 in the amount of $23,059,542.07, Self Insurance
payments from April 6, 2012 to April 26, 2012 in the amount
of $365,962.77, totaling $23,425,504.84
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
April 26, 2012, 4:36PM
S:\Kim G\ADMIN \COUNCIL- ADMIN- AP- 2012\ADMIN —AP 050912.doc
APPROVED
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: 8, C
TO: Honorable Mayor and City Council
FROM: Virginia Gennaro, City Attorney
DATE: April 24, 2012
APPROVED
DEPARTMENT HEAD fie
CITY ATTORNEY
CITY MANAGER �S
SUBJECT: 1. Adoption of Ordinance Amending Section 1.01.010 Relating to Change in
Bakersfield Municipal Code Publisher.
2. Adoption of Ordinance Amending Section 2.28.040 Relating to Elimination of
Mandatory Planning Commission Meetings.
3. Adoption of Ordinance Amending Section 2.28.090 Relating to Board
Appointments to Board of Zoning Adjustment.
4. Adoption of Ordinance Amending Section 2.72.250, Subsection F, Relating to
Mandatory Retirement Ages.
5. Adoption of Ordinance Amending Section 2.84.050 Relating to Elimination of
Outdated Incentive Credit for Solid Waste Employees.
6. Adoption of Ordinance Amending Section 2.88.020, Subsection A, Relating to
Salaries While Absent Due to Injury Related to Employee's Course of Duties.
7. Adoption of Ordinance Amending Section 8.32.020 Relating to Refuse/
Solid Waste /Recycling Definitions.
8. Adoption of Ordinance Amending Section 8.32.060, Subsection B, Relating to
Refuse /Solid Waste /Recycling Collection of Charges.
9. Adoption of Ordinance Amending Section 8.44.070 Relating to Penalties for
Fireworks Violations.
10. Adoption of Ordinance Amending Section 15.66.030, Subsection C, Relating to
Conditional Use Permits for Oil Wells.
11. Adoption of Ordinance Amending Section 15.84.055 Relating to Reduction or
Waiver for Low - Income Housing Projects.
12. Adoption of Ordinance Deleting Section 16.16.1 10 Relating to Approval of
Development Entitlement, Adding Section 16.12.075 Relating to Approval of
Maps, and Adding Section 17.08.210 Relating to Approval of Development
Entitlement.
13. Adoption of Ordinance Amending Section 16.32.020 Relating to Security for
Improvement Agreements.
14. Adoption of Ordinance Amending Section 16.32.040 Relating to Amount of
Security for Improvement Agreements.
15. Adoption of Ordinance Amending Section 17.04.545 Relating to Setbacks.
16. Adoption of Ordinance Amending Section 17.08.130 Relating to Accessory
Buildings and Structures.
17. Adoption of Ordinance Amending Section 17.64.060, Subsection F, Relating to
Conditional Use Permits - Termination of Rights.
ADMINISTRATIVE REPORT
RECOMMENDATION:
Staff recommends Adoption of the proposed ordinance amendments. These
amendments had first reading on April 18, 2012.
BACKGROUND:
Periodically, various Departments throughout the City request changes to the Bakersfield
Municipal Code which are minor in nature. Generally, the changes are being sought to make a
section read better or to reflect current practice or correct typographical errors.
The following is a list of ordinances that are being recommended by Staff for changes:
1. BMC Section 1.01.010. The amendment updates the Code to reflect the current
publisher of the Code.
2. BMC Section 2.28.040. The amendment reflects current practice.
3. BMC Section 2.28.090. This amendment gives the City Manager's Office the ability
to appoint a member of the BZA given the fluctuation in the EDCD.
4. BMC Section 2.72.250. The amendment reflects current practice
5. BMC Section 2.84.050. The deletion reflects current practice. The practice of giving
an incentive credit ended in 1995 when the Solid Waste Division converted the crews from
Sanitation Worker I and II with incentive pay to the new full 40 -hour work week at a higher
compensation level of Solid Waste Equipment Operator.
6. BMC Section 2.88.020. The amendment corrects a typographical error in a Labor
Code reference.
7. BMC Section 8.32.020. The amendment changes the definition of "detachable bin"
to a container not exceeding six cubic yards rather than three.
8. BMC Section 8.32.060. The amendment reflects current practice.
9. BMC Section 8.44.070. The amendment revises a reference to a section number in
the Code.
10. BMC Section 15.66.030. The amendment makes the ordinance consistent with
general conditional use permit language elsewhere in the Code.
11. BMC Section 15.84.055. The amendment provides clarity to allow applicants for the
Transportation Impact Fee reduction to qualify even if they have a manager's unit not subject to
the income limitations.
12. BMC Section 16.16.110. The amendment deletes section 16.16.110 related to
approval of development entitlement conditioned on indemnification of City and moves it to a
more logical place within the Tentative Maps section of the Code (16.12.075). It also adds similar
language to the Zoning Code as Section 17.08.210.
ADMINISTRATIVE REPORT
13. BMC Section 16.32.020. The amendment identifies those securities currently
accepted by the City for securing obligations in an improvement agreement.
14. BMC Section 16.32.040. The amendment deletes reference to a section of the
code being deleted by this clean -up ordinance.
15. BMC Section 17.04.545. The amendment deletes language which is inconsistent
with our current practice.
16. BMC Section 17.08.130. The amendment adds new language intended to clarify
yard art, etc. allowed within a residential front yard.
17. BMC Section 17.64.060. The amendment revises a reference to a section number in
the Code.
AH:Isc
SACOUNCIUAdmins \11 -12 Admins \Cleanup 2012- 2d.docx
A
ADMINISTRATIVE REPORT
u
0
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM
TO: Honorable Mayor and City Council
FROM: Phil Burns, Building Director
DATE: April 20, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER P—S
SUBJECT: Resolution confirming approval by the City Manager designee of the Chief Code
Enforcement Officer's report regarding assessments of certain properties in the City
for which structures have been secured against entry or for the abatement of
certain weeds, debris and waste matter and authorizing collection of the
assessments by the Kern County Tax Collector.
RECOMMENDATION:
Staff recommends adoption of resolution.
BACKGROUND:
Assessment hearing was held on April 9, 2012, by the City Manager designee and all proposed
charges were confirmed. The subject properties listed below were in violation of Chapter 8.27 of
the Bakersfield Municipal Code which prohibits maintaining open and abandoned dilapidated
structures which constitute public nuisances and prohibits maintaining hazardous weeds, debris
and waste matter. The property owners were notified and failed to comply with the notices to
abate such public nuisance. After a hearing duly noticed and held before the Building Director,
the Director issued orders requiring the property owner to abate the public nuisance. The subject
properties are listed as follows:
PROPERTY LOCATION
Ward 1 /Councilmember Salas
1.
908 Beryl Drive
2.
604 S. Chester Avenue
3.
109 Clifton Street
4.
210 Clyde Street
5.
808 Karma Court
6.
812 Karma Court
7.
816 Karma Court
April 20, 2012, 3:06PM /kd
S: \Dana\ADMINS\2012\MAY\5 -9- Property Abatement.docx
APN COST
022 - 162 -19
$
105.00
011- 162 -24
$
969.00
018- 400 -16
$
300.00
018 - 350 -08
$
300.00
171- 223 -21
$
799.00
171- 223 -22
$
799.00
171- 223 -23
$
799.00
ADMINISTRATIVE REPORT
PROPERTY LOCATION APN COST
Ward 1 /Counciimember Solos
8.
35 S. King Street
018 - 170 -16
$
300.00
9.
123 S. King Street
018- 160 -16
$
300.00
10.
321 S. King Street
018- 140 -16
$
300.00
11.
335 S. King Street
018 - 140 -23
$
300.00
12.
3312 Madison Avenue
172- 121 -28
$
300.00
13.
4301 Santa Cruz Street
171-114-01
$
300.00
14.
1312 E. 9th Street
018- 061 -24
$
835.00
Ward 2 /Counciimember Benham
15.
2000 Brundage Lane
008 - 344 -12
$
105.00
16.
140 Candy Street
020- 265 -22
$
105.00
17.
801 Kentucky Street
014- 300 -01
$
1,150.00
18.
1106 Kentucky Street
015- 390 -15
$
1,039.00
19.
224'/2 Lake Street
014- 180 -12
$
300.00
20.
409 Monterey Street
014- 160 -02
$
600.00
21.
125 Morrison Street
020 - 295 -01
$
300.00
22.
1326 Niles Street
015- 160 -10
$
300.00
23.
724 Oregon Street
013- 270 -08
$
855.00
24.
1323 Quincy Street
015- 050 -06
$
730.00
25.
200 Truxtun Avenue
006 - 132 -11
$
869.00
26.
905 E. 18th Street
017- 270 -02
$
698.00
Ward 3 /Counciimember Weir
27.
3221 Apollo Street
146- 042 -10
$
649.00
28.
1905 University Avenue
021 - 381 -08
$
105.00
29.
1913 University Avenue
021- 381 -10
$
105.00
30.
8000 Willis Avenue
132- 213 -14
$
105.00
Ward 4 /Counciimember Couch
31. 315 Via Esperanza
Ward 5 /Counciimember Hanson
32. 8713 Crowningshield Drive
33. 7901 S. Laurelglen Boulevard
April 20, 2012, 3:06PM/kd
S: \Dana\ADMINS\2012\MAY\5 -9- Property Abatement.docx
409 - 213 -09
392 - 202 -05
385 - 251 -13
$ 300.00
$ 300.00
$ 685.00
ADMINISTRATIVE REPORT
PROPERTY LOCATION APN COST
Ward 6 /Coucilmember Sullivan
34.
4709 Gardenwood Lane
403 - 251 -15
$
105.00
35.
6100 Quaking Aspen Street
498 - 102 -11
$
900.00
36.
5415 Silver Creek Road
499 - 044 -08
$
1,300.00
Ward 7 /Councilmember Johnson
37.
2936 Avalon Street
38.
8705 Domingo Street
39.
2500 Emerald Street
40.
6709 Ona Court
023 - 212 -07
$
105.00
514 -641 -05
$
665.00
023 - 273 -01
$
300.00
515- 070 -42
$
300.00
The owners of the above - mentioned properties failed to commence the required work as
ordered by the Building Director to abate a public nuisance. As permitted under Chapter 8.80 of
the Bakersfield Municipal Code, the public nuisances listed above were abated under the
direction of the Chief Code Enforcement Officer. The costs incurred by the City can be assessed
against the property as provided for in Chapter 8.80 of the Bakersfield Municipal Code. Property
owners had been given notice of their right to appear at the hearing on this matter before the
City Manager designee and to object to the correctness of the costs incurred by the City to
remove the public nuisance. The City Manager designee has approved the assessments
associated with the above mentioned properties.
The Council will need to confirm the approval of the City Manager designee of the costs incurred
by the City for work performed to remove the public nuisance and order that such costs be
made a lien against the property. This will be done by adoption of the attached resolution.
April 20, 2012, 3:06PM/kd
S: \Dana\ADMINS\2012\MAY\5 -9- Property Abatement.docx
AK
044 S
Wit.
ADMINISTRATIVE REPORT
I0
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: 8, e.
TO: Honorable Mayor and City Council
FROM: Jim Eggert, Planning Director
DATE: April 6, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY D�
CITY MANAGER l�
SUBJECT: Resolution approving an application to the Kern County Local Agency
Formation Commission to annex to and detach from the City of Bakersfield
various segments of the right -of -way of Seventh Standard Road between State
Route 99 and Santa Fe Way (Annexation No. 633). (Wards 3 and 4)
RECOMMENDATION:
Staff recommends adoption of the resolution.
BACKGROUND:
The centerline of Seventh Standard Road currently serves as the boundary between
Bakersfield, Shafter, and the County of Kern (i.e. city limits and spheres of influence). When
annexing land that abuts a public street, the annexation would typically include the entire
road right -of -way. However, along Seventh Standard Road where the jurisdictional
boundary is located on the centerline of the road, annexation of land by either city would
only include one -half of the right -of -way (south 1/2 to Bakersfield, north 1/2 to Shafter).
The recent widening and realignment of Seventh Standard Road has modified the location
of its centerline. Therefore, areas within the city limits of Bakersfield and Shafter extend
beyond the centerline in various places between State Route 99 and Santa Fe Way. To
correct the boundary, both cities propose submitting applications to LAFCo to annex and /or
detach various segments within the Seventh Standard Road right -of -way to recognize the
revised centerline as the new boundary (note: LAFCo has agreed to combine these
applications into a single project and allow the cities to split the filing fee). Kern County is
also in agreement with these changes since there are some areas where a city boundary
abuts the unincorporated area.
The entire project area involves 39.83 acres. For Bakersfield, the proposal will result in
annexing approximately 24.85 acres and detaching 0.38 acres. Although the land involved
only includes public road right -of -way, it still falls under the provisions of the master tax split
agreement (Memorandum of Understanding 05 -015) between the City and Kern County.
JE:dI SAAnnexation \Res of Applic \Admin 633 rev2.doc
OFBAKE
�,�oavon,r��S�
U C7
C 'a+u.�iv uI
gLIFO
ADMINISTRATIVE REPORT
MEETING DATE: May 09, 2012
ITEM:
TO: Honorable Mayor and City Council
FROM: Greg Williamson, Chief of Police
DATE: April 27, 2012
: Consent Calendar
DEPARTMENT HEAD
CITY ATTORNEY
APPROVED
6-ka:
to
CITY MANAGER )'
SUBJECT: Resolution authorizing the Bakersfield Police Department to apply for the Edward
Byrne Memorial Justice Assistance Grant ($160,568.00) from the U.S. Department of Justice to
establish a Citizen Volunteer Unit within the BPD.
RECOMMENDATION:
Staff recommends adoption of the proposed Resolution.
BACKGROUND:
Since 1996 the City of Bakersfield Police Department has applied for and received grant funding
from the U.S. Department of Justice Local Law Enforcement Block Grant (L.L.E.B.G) Program.
Funding from the L.L.E.B.G. Program has helped the City underwrite various projects to reduce
crime and improve public safety. Due to federal budget adjustments, the L.L.E.B.G. Program has
been eliminated and rolled into the Edward Byrne Memorial Justice Assistance Grant.
"The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751 (a)) is the
primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds
support all components of the criminal justice system, from multi - jurisdictional drug and gang task
forces to crime prevention and domestic violence programs, courts, corrections, treatment, and
justice information sharing initiatives."
Grants from the J.A.G. Program have a term of four years and do not require any match from the
City. Prior to submitting the application to the Department of Justice, the Bakersfield Police
Department must comply with a number of grant conditions including the requirement that the
grant application be reviewed by "the governing body of the unit of local government." This
agenda item fulfills this requirement.
The Police Department wishes to submit the following proposal to the Department of Justice for
grant approval. The dollar amounts in the proposed budget below are estimates. If department
needs change or the amounts spent differ from those proposed, the Police Department will
expend the differences in accordance with the JAG /Byrne Grant Guidelines.
f:17
A KE
OF ycoaFOR +re RS
ADMINISTRATIVE REPORT
�q �r
2012 JAG /BYRNE GRANT PROPOSAL
The Bakersfield Police Department is committed to providing the highest level of service possible
to the community we serve; however, economic challenges experienced at the federal, state,
and local levels of government over the course of the past five years have seriously
compromised our ability to provide the levels of service we strive for. Every Division within the
Police Department has considerable needs that cannot be met in lieu of the economic
environment. A volunteer needs assessment study revealed that Sixty (60) volunteers could be
used in a variety sections to enhance many service related functions.
To facilitate the efficient and orderly performance of community volunteers, the BPD proposes to
use JAG /Byrne funds to develop, implement and equip a Citizen Volunteer Unit (CVU). Once
trained and equipped, the CVU can be utilized to augment clerical duties in Crime Prevention,
Traffic, Records, Property and Investigations. The CVU will also be trained to assist in a variety of
community functions, including: assisting with animal control, camera monitoring, neighborhood
watch, citizen patrols, and traffic control.
The BPD requests approval to submit a JAG /Byrne grant application to the Department of Justice
to provide funding to hold two (2) Citizens Volunteer Academies, purchase two (2) mid -size
sedans, two (2) small pick -up trucks, radios, uniforms and miscellaneous equipment.
..
BA
Q� �,ovo..� RS
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: R e
TO:
FROM:
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
DATE: April 27, 2012
SUBJECT: Amendment No.
Kimberly Avenue
(Ward 4)
DEPARTMENT HEAD
CITY ATTORNEY
rPROVED
CITY MANAGER &
1 to Resolution No. 069 -11 adopting the Hooper Avenue &
Planned Sewer Area and making findings relative thereto
RECOMMENDATION: Staff recommends adoption of amendment to Resolution.
BACKGROUND: On July 13, 2011, the City Council adopted Resolution No. 069-11 amending
Chapter 16.32.060 of Title 16 of the Bakersfield Municipal Code adding the Hooper Avenue
and Kimberly Avenue Planned Sewer Area. As part of an annexation agreement, the City
constructed sewer improvements for residents within the Hooper Avenue and Kimberly
Avenue area. Property owners desiring to connect to the City's sewer system would pay the
connection fee and sewer construction fees. The amount originally charged to property
owners for construction fees was based upon the construction award amount. Actual
construction costs came in lower than the contract award amount. Therefore, the amount
property owners pay for construction fees should be proportionately decreased.
Exhibit A of the original Resolution based the single - family equivalent fee on $885,949.60
(contract award amount). With 89 single - family dwellings in the area, the 2011 single - family fee
was $9,954.49 for property owners. This Amendment revises Exhibit A to reflect reduced costs of
$793,270.03 (actual construction costs). The 2011 fee will be $8,913.15 for each single - family
equivalent. Total savings for this project is $92,679.57; this reflects a savings of $1,041.34 per
single - family equivalent.
Previously, 28 individual agreements with property owners have been approved by the
Council with the higher construction fee. Each of these agreements will be amended in the
near future to pass on the lower costs to these property owners. Since signatures from the
property owners must be obtained and notarized, these amendments will go before Council
incrementally.
0
G: \GROUPDAT\ADMINRPT \2012 \05- 09\Amend Res 069 -11(1) KH 5 -9 -12 ADMIN.doc
May 1, 2012, 8:36AM
� A
ADMINISTRATIVE REPORT
aft
1
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: April 11, 2012
PPS
DEPARTMENT HEAD ;�
CITY ATTORNEY
CITY MANAGER 45
SUBJECT: Resolution of Intention (ROI) No. 1710 to add territory, Area 1 -90 (4850 Commerce
Drive) to the Consolidated Maintenance District and preliminarily approving,
confirming, and adopting the Public Works Director's Report. (Ward 2)
RECOMMENDATION: Staff recommends adopting the Resolution of Intention.
BACKGROUND: A written request has been received by the City Engineer from the owner(s) of
the parcel to be included into the Consolidated Maintenance District as required by section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide
for the maintenance of a public park and street landscaping. This area will be under the park
and streetscape zones of benefit and will be assigned appropriate tier levels when a park has
been constructed and street landscaping has been installed.
Staff is recommending the new territory be added to the Consolidated Maintenance District at
the next City Council meeting.
The City of Bakersfield has received a letter from the owner(s) of the property described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owner(s) also have submitted a Proposition 218 ballot indicating their consent
to the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be supplied to the
subdividers) /developer(s) to be recorded with the subdivision map. A copy of this covenant is
attached for reference.
ps
G: \GROUPDAT\ADMINRPT \2012 \05- 09 \ROI est CMD 1- 90.docx
BAK
�co�.,,r Rsi
ADMINISTRATIVE REPORT
cAL1 0
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: S. i.
TO:
FROM:
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
DATE: April 9, 2012
APPROVED
DEPARTMENT HEAD��
CITY ATTORNEY
CITY MANAGER S
SUBJECT: Agreement with Brown Armstrong Accountancy Corporation ($56,000) for a full
scope annual audit of the 2011-12 fiscal year.
RECOMMENDATION: Budget and Finance Committee recommends approval of the
agreement.
BACKGROUND:
In February 2012, a Request for Proposal for auditing services was posted on the City's online
vendor and bid management system. Fourteen firms showed an interest in the process. Four firms
submitted proposals which were reviewed by the Finance Department. Three of the four firms
met the experience requirements to perform the City's audit and were sent to the Budget and
Finance Committee.
The Budget and Finance Committee reviewed the proposals on March 26, 2012. The Budget and
Finance committee recommended the selection of Brown Armstrong Accountancy Corporation
to perform the annual audit work for the 2011-12 fiscal year ($56,000), with the option of up to four
(4) one year extensions.
The Request for Proposal issued in February 2012 contemplated a five year commitment with the
selected firm, with the 2011 -12 fiscal year being year 1 of 5. A cost of living factor was built into
the contract so that future year costs do not exceed Consumer Price Index (CPI) inflation
measures, assuming no change in the scope of the audit and assuming no significant change in
the audit workload as a result of Governmental Accounting Standards Boards (GASB) actions that
might take place in the future. Brown Armstrong Accountancy Corporation was agreeable to this
additional contract language. The agreement referenced above is related to the audit for year 1
of 5.
The City's cost is budgeted as a "non - departmental" line item in the General Fund. A small
portion of the City costs is charged to the Wastewater Enterprise Fund regarding a compliance
review letter associated with the Sub - Regional Wastewater / User Agency agreement.
4/9/2012 8:12:00 AM
S:\Admin\Admin Reports\2012 Brown Armstrong.docx
JJII�:, o a
ADMINISTRATIVE REPORT
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
Uf
TO: Honorable Mayor and City Council
FROM: Greg Williamson, Chief of Police
DATE: April 27, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEYQi�
CITY MANAGER /W
SUBJECT: Agreement with the Kern County Superintendent of Schools (KCSOS) Office
($87,848.00) to expand the Safe Community Partnership Strategy, consistent with
the requirements set forth by CalEMA for the 2009 & 2011 Project Safe
Neighborhoods grant.
RECOMMENDATION: Staff recommends approval of the proposed agreement.
BACKGROUND: The Bakersfield Police Department (BPD) has received a grant in the amount of
$132,548 under the 2009 & 2011 Project Safe Neighborhoods (PSN) Program from the California
Emergency Management Agency (CalEMA), to expand the Safe Community Partnership (SCP)
strategy implemented in April 2010.
The BPD, serving as the lead agency, along with local service providers and other community -
based organizations (CEOs), are engaged in the Bakersfield Safe Streets Partnership (BSSP); The
BSSP operates a Safe Community Partnership (SCP) strategy to reduce gun and gang violence in
one of the city's most troubled areas (south of Columbus Avenue to Panama Lane, east of H
Street to Fairfax Avenue), by presenting gang "call -ins" to directly communicate the
community's message of non - violence, opportunity and unity with law enforcement to active
gang members.
The total grant amount referenced above ($132,548) includes $19,700 to fund BPD logistical
expenses related to conducting gang "Call Ins ", $25,000 to fund technical assistance from the
California Partnership for Safe Communities, and $87,848 to expand the SCP and provide
operational assistance to local participating CEOs. A request for City Council appropriation of
these funds is on an adjacent agenda item.
The expansion of the SCP and administration of funding to local participating CBOs will be
accomplished through this agreement with the Kern County Superintendent of Schools, in
accordance with the grant requirements set forth by Cal EMA.
DB Page 1 of 1
BAKER
ADMINISTRATIVE REPORT
"
L1F0
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent
ITEM: 8, k
TO: Honorable Mayor and City Council
FROM: Christi Tenter, Human Resources Manager
DATE: May 1, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY V417t
CITY MANAGER 4
SUBJECT: Agreement with The Segal Company for Health Care Consulting, not to exceed
$92,000 in 2012 -13, $93,500 in 2013 -14, $95,000 in 2014 -15 and $96,500 in 2015 -16.
RECOMMENDATION:
Personnel Committee recommends approval of the contract.
BACKGROUND:
In June of 2008 the City entered into a three year (including an optional fourth year) contract
with Segal for a broad range of health benefits consulting work. These duties include, but are
not limited to, the following activities:
• Health benefit consulting and cost management;
• Health benefit renewal management;
• Vendor marketing and management;
• Compliance management;
Segal is currently in the fourth option year of the existing contract which will expire at the end of
June 2012.
Since 2008 Segal has worked to establish an exceptional track record of providing sound
strategic guidance and overall management of the City's healthcare benefit programs.
Through the establishment of an excellent working relationship with the City's Insurance
Committee, Personnel Committee and staff, Segal has been able to effectively carry out their
scope of work to the betterment of the City and its employees.
Segal's efforts in negotiating renewal rates over the life of their contract has resulted in the City
maintaining favorable annual premiums for its employees, as well as for the City. Segal's
benefits consulting /management efforts have allowed the City to develop annual benefits
packages that have maintained a high level of coverage options for employees and retirees,
while at the same time allowing the City to significantly reduce its current and future costs.
An example of this was this past year when Segal was able to successfully provide the City with
a recommended health care package for 2012 which provided for rate reductions or no rate
BAKE
U � p
ALIF0
ADMINISTRATIVE REPORT
increases for a majority of City employees and retirees; expanded benefit options; and
included the potential to reduce the City's Retiree Medical unfunded liability by 20 %.
On March 14, 2012 staff discussed the issue of continuing a relationship with Segal with the City's
Insurance Committee. This resulted in a unanimous recommendation by the Insurance
Committee to continue a contract with Segal. The Personnel Committee reviewed this proposal
at their meeting on May 1, 2012 and recommended that it be forwarded to the City Council for
approval. Below is a chart comparing the costs of the first four year contract with the agreed
upon contract rates for the next four years, should the Council approve the contract.
Current Contract
Proposed Contract
Year 1 =
$80,000
Year 1 = $92,000
Year 2 =
$83,250
Year 2 = $93,500
Year 3 =
$87,000
Year 3 = $95,000
Year 4 =
$90,750
Year 4 = $96,500
BA
c o14
ADMINISTRATIVE REPORT
C `awn n
9LIF0
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD I
DATE: April 24, 2012 CITY ATTORNEY
CITY MANAGER S
SUBJECT: Agreement with Geocon Consultants Inc. (not to exceed $84,750.00) for
groundwater sampling and reporting to comply with discharge permits issued by
the California State Water Resources Control Board for Wastewater Treatment
Plants No. 2 and 3 (Wards 1 & 6)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: Wastewater Treatment Plants No. 2 and 3 operate under discharge
permits issued by the California State Water Resources Control Board. These permits require
monitoring, sampling, and reporting be performed for the on -site water wells at Plants 2 and 3,
City Farm, and Green Acres Farm located at Interstate 5 and Taft Highway where Plant 3
effluent is reused for farming irrigation. This monitoring, sampling, and reporting ensure the
safety of the groundwater. Staff does not have the staffing or equipment to perform these
services; therefore, the City has traditionally contracted for these services with consultants.
Staff advertised for Request for Qualifications and Proposals. Three firms (ETIC Engineering -
Pasadena, Geocon Consultants - Bakersfield, and Thomas Harder & Company - Placentia)
submitted their Statements of Qualifications and Proposals (SOQ &P) to the City on March 30,
2012. Staff then reviewed those SOQ &P's. As a result of that review, the staff selection
committee ranked the firms based on a combination of qualifications first and fee second.
Staff recommends award of this agreement to Geocon Consultants based on the
combination of their qualifications and fee rates being the most beneficial for the City. It
should be noted that Geocon Consultants is the current consultant for these services and has
performed well during the current contract period.
Sufficient funds are budgeted to fund this agreement. Funding source for this agreement will
be Sewer Enterprise funds; therefore, there is no General Fund impact associated with this
agreement.
PW WW: Is
G: \GROUPDATWDMINRPT \2012 \05- 09 \Geocon Consultants Groundwater Monitoring Admin Report - revised.doc
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: S. M.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: April 18, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY Q
CITY MANAGER �s
SUBJECT: Agreement with Bolthouse Properties, LLC to purchase real property located east of
Allen Road and south of Ming Avenue for $83,000 for a domestic water well site.
(Ward 5)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND:
The City of Bakersfield is acquiring land to construct a domestic water well site for the purpose of
providing drinking water. The water well site contains approximately 13,821 square feet. The
purchase price of $83,000 is the fair market value based on an appraisal prepared by Michael
Burger and Associates, an independent appraisal company.
A Phase I Environmental Site Assessment report has been prepared by the City's Environmental
Services Director and the Planning Department found the acquisition consistent with the
Metropolitan Bakersfield General Plan.
p: \myfiles \admin reports \water well bolthouse.docx
4/18/2012 4:06 PM
DMA /s
F BA
paw rou S
ADMINISTRATIVE REPORT
1. IFO
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: $. n
TO: Honorable Mayor and City Council
FROM: Art R. Chianello, Water Resources Manager
DATE: April 18, 2012
APPROVED
DEPARTMENT HEAD (�
CITY ATTORNEY
CITY MANAGER �S
SUBJECT: Amendment No. 1 to Agreement No. WR11 -008 with Quad Knopf, Inc. ($35,000;
for a revised not to exceed amount of $95,000) to provide environmental,
biological, and planning services (Wards 1 through 7).
RECOMMENDATION: Staff recommends approval of Amendment.
BACKGROUND: The City's Water Resources and Public Works Departments have had several
recent maintenance and capital improvement projects where on -call environmental,
biological, and planning services were needed. The City has also been working on updating
various permits to continue maintenance activities in the Kern River channel. On March 23,
2011 the Water Resources Department entered into Agreement No. WR11 -008 with Quad
Knopf, Inc., to provide the on -call services for these types of tasks. The original Agreement was
for a one -year term with a not to exceed amount of $35,000.
Over the course of the term of current agreement, Quad Knopf has provided biological and
nesting bird surveys for sumps that contained vegetation and wildlife in various parks. Water
Resources obtained these important surveys prior to performing much - needed maintenance
in these environmentally sensitive sumps. It was imperative to clean these sumps in short order
because of the risk of potential flooding of residential neighborhoods as experienced during
the storm of December 2010.
Also, Quad Knopf has been working closely with Water Resources staff to update permits as
required to continue to perform routine maintenance of the Kern River channel so that the
City is in compliance with state and federal regulations. To ensure these required permits are
up to date, staff recommends that the City continue to use the services and expertise of Quad
Knopf to coordinate with these governing agencies.
Public Works has used the services of Quad Knopf to assist in San Joaquin kit fox training at
various capital improvement project sites. Public Works anticipates that Quad Knopf's services
will be needed for some additional training and assistance in coordinating with federal and
state agencies.
It is beneficial to keep Quad Knopf involved in these current projects until completion in order
to ensure that the coordination effort between the City and the regulatory agencies is not
disrupted.
Sufficient funds are budgeted to fund this amendment.
JLM
Quad Knopf agreement WR11 -008
SA2012 ADMIN REPORTS1Quad Knopf Admin Report—Water Resources.doc
BA
pF�,,ovoo� �s
ADMINISTRATIVE REPORT
RLTO
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: S. p,
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
April 25, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY G'
CITY MANAGER
Amendments to On -Call Civil Engineering Services Agreements (All wards):
1. Amendment No. 1 ($100,000; for a total contract amount of $400,000) to
Design Consultant Agreement No. 10 -086 with AECOM Technical Services,
Inc. for additional On Call Civil Engineering Services.
2. Amendment No. 1 ($100,000; for a total contract amount of $400,000) to
Design Consultant Agreement No. 10 -087 with Meyers Civil Engineering, Inc.
for additional On Call Civil Engineering Services.
3. Amendment No. 1 ($100,000; for a total contract amount of $400,000) to
Design Consultant Agreement No. 10 -088 with Ruettgers & Schuler Civil
Engineers for additional On Call Civil Engineering Services.
RECOMMENDATION: Staff recommends approval of agreements.
BACKGROUND: To expedite delivery of the Capital Improvement Program (CIP), staff
implemented an "on- call" engineering and surveying services contract with local engineering
firms which were selected through a qualification based selection process. This on -call
program provides staff surveying and civil engineering design services as needed for various
City CIP projects. The program has proven to be very effective for providing timely design and
surveying services to the City to enhance CIP project delivery.
Due to current and anticipated workloads for Fiscal Year 2012/2013, staff desires to extend
these Agreements for one Fiscal Year. The above amendments extend each of the
Agreements' terms to include FY 2012/2013, and increase the total compensation amount for
each agreement by $100,000.
No appropriations are necessary for these amendments as these services are paid for from the
budgeted CIP projects funding.
(PW -TMA)
G: \GROUPDAT\ADMINRPT\ 2012 \05- 09\Admin — Amend to On Call Engring Senrices.doc
AK
ADMINISTRATIVE REPORT
L
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD
DATE: April 26, 2012 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 2 to Agreement 07 -222 with HNTB Corporation, ($113,991; for a
not to exceed total of ($4,459,548) for Engineering Design Services for the
Rosedale Highway Widening Project. (TRIP) (Ward 4)
RECOMMENDATION: Staff recommends approval of the Amendment.
BACKGROUND: HNTB Corporation is currently under contract to perform preliminary
engineering and environmental services for the Rosedale Highway Widening Project, which will
widen Rosedale Highway from four lanes to six lanes.
During preparation of the Draft Environmental Document (DED), the California Department of
Transportation (Caltrans) identified the need to complete a Preliminary Site Investigation (PSI)
prior to approving the Final Environmental Document (FED). The PSI would identify areas of
hazardous material within the project limits that would require special handling during
construction. It had originally been planned to complete this work during the final design
phase of the project, and so the work was not included in the scope of work for the
environmental document. But Caltrans is now requiring this work to be completed with the
environmental document, and this Amendment includes performing this PSI work.
Also, the original scope of work included what was thought to be an adequate quantity of
printed document copies of both the DED and FED, as most of the document circulation
would be accomplished with much cheaper electronic copies. However, Caltrans has
requested that a larger amount of printed copies of the documents be produced than the
amount originally provided for in the scope of work, and this Amendment includes the cost for
producing the needed additional printed copies.
Adequate funds have been previously budgeted to pay for this Amendment.
Tdw: G: \GROUPDAT \ADMINRPT \2012 \05- 09 \HNTB Amend 2 - Rosedale.docx
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: S, 19
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: April 27, 2012
SUBJECT: Westside Parkway Phase 2 (TRIP) (Wards 2, 4 and 5)
APPROVED
DEPARTMENT HE
CITY ATTORNEY p�
CITY MANAGER /W
Contract Change Order Nos. 24, and 32 to Agreement No. 09 -076 with Security Paving
Company, Inc. ($125,494.13 for a revised not to exceed amount of $87,366,127.07) for
the Construction of the Westside Parkway Phase 2 Project.
RECOMMENDATION: Staff recommends approval of contract change orders.
BACKGROUND: Phase 2 of the Westside Parkway Project includes the construction of a 6 -lane
freeway from Mohawk Street to Allen Road. Also included in the project is the construction of
interchanges at Mohawk Street, Coffee Road, Calloway Drive and a bridge structure for Jewetta
Avenue (no interchange at this location).
Change Order No. 24 provides for increased quantities of concrete, reinforcing steel, and forming
necessary for modifying a retaining wall for the eastbound on -ramp at Coffee Road. The
retaining wall height and corresponding quantities had to be increased due to incorrect wall
elevations shown on the bid plan set. This change order results in a net increase of $83,140.85.
Change Order No. 32 provides for modifications to the Coffee Road, Calloway Drive and Jewetta
Avenue Bridges. After the project was awarded, AECOM, the designer of this project, modified
the bridge plans to include some additional reinforcing steel in these bridges. Additional
reinforcing steel was also required for a concrete barrier on one of the sound walls. This additional
reinforcing steel was not included in the original plans used for bidding. This change order results
in a net increase of $42,353.28
Staff recommends approval of Contract Change Order Nos. 24 and 32. Change orders to date,
including this proposed change order, total $10,793,682.00. This is a 14.1 % increase over the
original contract amount as illustrated below:.
• Original Contract Amount = $ 76,572,445.07
• Previous Change Orders = $ 10,668,187.87
• Current Change Order Nos. 24 and 32 = $ 125,494.13
• Amended Contract Agreement after Change Orders = $ 87,366,127.07
Net Increase to date = $ 10,793,682.00
Tdw:G: \GROUPDATWDMINRPT \2012 \05- 09Wdmin Rpt CCO 32,24 WSP- 2.docx
Sufficient funds have previously been budgeted to fund these contract change orders.
Most of the added cost for project change orders to date is due to Change Order No. 21 ($5.9
million) which is for the Kern County Water Agency (KCWA) Box Culvert - an item the City was
always paying for, but which was originally to be constructed by the KCWA. Later, after the
Westside Parkway Phase 2 project had bid, KCWA management requested that the City
construct this box culvert as part of the freeway project instead of the KCWA. Also, Change
Order No. 1 for $588,430 was for added work requested and paid for by the North Kern Water
Storage District.
When the Westside Parkway Phase 2 project was bid, the City was trying to utilize all available
State funding to build the project as any unused funds would have to be given back to the State.
This resulted in portions of the project construction bid and contract award being accomplished
with less than final design work completed and as such, a higher amount of change orders than
normally anticipated are expected as the construction progresses. However, because of the
extraordinarily favorable bid climate at the time, the City was able to extend the project limits
from Coffee Road all the way to Allen Road on top of keeping all the State funding intact. These
series of actions have been in the best interest of completing this Project, which is a critical
component of the TRIP program.
Tdw:G: \GROUPDATWDMINRPT \2012 \05- 09Wdmin Rpt CCO 32,24 WSP- 2.docx
ADMINISTRATIVE REPORT
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: April 26, 2012 CITY ATTORNEY__
CITY MANAGER
SUBJECT: Accept bid from Lehr Auto Electric in the amount of $186,646.88 for fifty (50)
Panasonic Toughbook Laptops for various City departments. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid.
BACKGROUND: Invitations to bid were sent to over four hundred (400) suppliers for computer
equipment. Four (4) bids were received in response to the solicitation.
The Panasonic Toughbook laptops are units that provide protection from water, high heat,
and are built to withstand elements associated with outdoor use.
Funds are budgeted in the Equipment Replacement Fund to issue 42 laptops to the Police
Department; 32 for replacement of units that have been used beyond their recommended
replacement date and 10 laptops will be issued to new officers. Seven laptops are grant
funded and will be issued to the Fire Department for use in their new Command Vehicle.
Capital Outlay funds are available for one laptop to be issued to the Public Works General
Services Division for use in the field to maintain traffic control devices.
The four (4) bids received are as follows:
BIDDER AMOUNT
Lehr Auto Electric, Sacramento, CA $186,646.88
EnPointe Technologies Sales, Inc., Gardena, CA $192,502.73
Gov Connection, Inc., Merrimack, NH $202,843.23
First Mobile Technologies, Inc., Conshohocken, PA $204,769.44
Staff finds the bid submitted by Lehr Auto Electric to be acceptable.
Purchasing Division/kb
SAPURCH\NDMINWdmin 11 -12 \Panasonic Toughbooks. 11- 12 -79, May 9, 2012.docx
MEETING DATE: May 9, 2012
TO:
FROM:
DATE:
SUBJECT:
AGENDA SECTION: Consent Calendar
ITEM: Q e
Honorable Mayor and City Council
Raul Rojas, Public Works Director
April 25, 2012
APPROVED
DEPARTMENT HEAD__',
CITY ATTORNEY DD
CITY MANAGER /mss
Accept bid and approve agreement to Courts and Greens ($78,151.00) for the
Tennis Courts Resurfacing Project -2012 (Wards 2, 3, 5 and 6).
RECOMMENDATION: Staff recommends acceptance of bid and approval of agreement
BACKGROUND: Due to extensive use, several tennis courts in City parks are in need of
resurfacing. Historically, the City has used an acrylic surfacing and striping process to extend
the useful life of concrete and asphalt play courts. The process has proved successful, but it
has been 10 -15 years since the tennis courts in Jostro Park (Ward 2), Silver Creek Park (Ward 6),
Centennial Park (Ward 2), Siemon Park (Ward 3), Campus Park South (Ward 5), and Haggin
Oaks Park (Ward 5) have received this acrylic surfacing treatment. This project will install
acrylic surfacing over existing concrete or asphalt surfaces at these locations.
Funds for this project have been appropriated from available Park Improvement Fund
balance (acquisition fees, zone 2). The Engineer's Estimate for this construction contract was
$82,000.00. There are sufficient funds in the project account for this contract.
On March 28, 2012 a total of three bids were received; all of those bids are acceptable. Those
bids are as follows:
Courts and Greens
4039 Well Tech Way #B
Bakersfield, CA 93309
California Surfacing
4457 Oak Lane
Claremont, CA 91711
Industrial Coating and Restoration
2534 Oceanside Blvd.
Oceanside, CA 92054
in the amount of $78,151.00
in the amount of $91,452.85
in the amount of $99,993.05
PW/Design Engineering/kb
4/25/2012 10:26 AM
G:\ GROUPDAT \ADMINRPT\2012 \05- 09\Admin P2C304 Tennis Courts Resurfacing.docx
' ADMINISTRATIVE REPORT
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: April 26, 2012 CITY ATTORNEY__jL'
CITY MANAGER
SUBJECT: Accept bid and approve contract to Bowman Asphalt, Incorporated (not to
exceed $1,000,000) for the annual contract to provide and apply asphalt
rejuvenator and sealant. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: Invitations to Bid were sent to over one hundred (100) contractors for the
Annual Contract for Asphalt Rejuvenator and Sealant for the Public Works Department Streets
Division. Two (2) bids were received in response to the solicitation. The contract is for a one
year period; renewable annually for four consecutive one -year periods at the City's option
and upon mutually agreeable terms.
As part of a street maintenance program, the Streets Division applies an asphalt rejuvenator
and sealant to surface streets to extend the life of the asphalt. The successful contractor will
supply and spread the product at various City locations on an on -call as needed basis. The
bids were solicited and compared based on an estimated application of 500,000 gallons of
asphalt rejuvenator annually. The budgeted amount currently available for this contract is
$1,000,000.
The two (2) responses are as follows:
Bowman Asphalt, Inc.
Bakersfield, CA
Burtch Construction
Bakersfield, CA
ANNUAL ESTIMATE TOTAL
Staff finds the bid submitted from Bowman Asphalt, Incorporated to be
recommends approval of a contract in the amount of $1,000,000. Funds are
Gas Tax Funds and Capital Outlay Funds for this contract.
Purchasing Division/kb
S:IPURCHWDMINWdnnin 11 -12WC Asphalt Rejuvenator Sealant, 11- 12 -80, May 9, 2012.docx
Created on 4/28/2012.
acceptable and
budgeted in the
A
ADMINISTRATIVE REPORT
MEETING DATE: May 9, 2012 AGENAk SECTION: Consent Calendar
ITEM: _ i ,
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: April 26, 2012
SUBJECT: Masonry Block Wall at Fire Station # 1
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
1. Accept bid and approve contract to On Grade Contracting,
Incorporated ($69,400) for masonry block wall construction at Fire Station
No. 1. Ward 2
2. Transfer $51,400 savings from various Fire Department Capital
Improvement Projects within the Capital Outlay Fund for the removal and
replacement of a masonry block wall at Fire Station No. 1.
RECOMMENDATION: Staff recommends acceptance of bid, approval of contract and transfer
of funds.
BACKGROUND: Invitations to bid were sent to ninety seven (97) bidders for masonry and block
wall construction. Two (2) bids were received in response to the solicitation.
The Fire Department has an adobe wall that was built in 1939. The wall shows substantial
deterioration and the structure lacks appropriate seismic reinforcement. To prevent further
shifting and settling, staff recommends complete removal of the adobe wall and replacement
with a masonry block wall with proper seismic reinforcements and consideration of current
building codes.
The department had originally budgeted $18,000 to repair the wall. They have identified
project savings of other Capital Outlay projects and are proposing a transfer in the amount of
$51,400 within the Capital Outlay Fund to complete the funding for this project.
Two (2) bids were received as follows:
Bidder Amount
On Grade Contracting, Incorporated $69,400
Sonora, CA
Piper & DeVries, Inc., dba Omega Construction $94,200
Bakersfield, CA
Staff finds the low bid submitted by On Grade Contracting, Incorporated to be acceptable
and recommends approval of the contract in the amount of $69,400.
Purchasing Division /kb
SAPURCHWDMIN1Admin 11- 12UAasonry Block Wall at Fire Station #1, 11- 12 -82, May 9, 2012.docx
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: V .
TO: Honorable Mayor and City Council APP_
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: April 25, 2012 CITY ATTORNEY
CITY MANAGER 4S
SUBJECT: Accept bid and approve contract to Elite Painting & Wallcovering, Incorporated
in the amount of $44,950 for repainting the Bright House Networks Amphitheatre.
(Ward 4)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: Invitations to bid were sent to over four hundred (400) contractors for painting
services. Twelve (12) bids were received in response to the solicitation.
This project will repaint the Bright House Networks Amphitheatre in The Park at River Walk. The
Amphitheatre was constructed approximately 6 years ago and the existing paint has begun to
chip and peel where exposed to the elements. Peeling areas has exposed the primer and
areas of bare metal have begun to rust. In addition, the structure has been touched up over
the years which does not match the original paint.
Funds are budgeted in the Capital Outlay Fund for this project
Twelve (12) bids were received as follows:
BIDDER
AMOUNT
Elite Painting & Wallcovering, Inc., Bakersfield, CA
$
44,950.00
Painting and D6cor LTD, Orange, CA
$
47,900.00
Wm. B. Saleh Co., Bakersfield, CA
$
49,242.00
Steve Holloway Painting, Bakersfield, CA
$
52,500.00
Fix Painting Company, Woodland Hills, CA
$
66,900.00
Olympos Painting, Inc., Van Nuys, CA
$
77,000.00
C.T. Georgiou Painting Co., Wilmington, CA
$
78,000.00
Everlast Builders, Inc., Canyon Country, CA
$
80,000.00
Pacific Contractors Group, Inc., Northridge, CA
$
87,000.00
Purchasing Division /kb
& PURCHWDMINWdmin 11- 12%Repaint the Bright House Networks Amphitheatre,
11- 12 -69, May 9, 2012.docx
ADMINISTRATIVE REPORT
Piana Construction & Painting, Inc., Granada Hills, CA $ 97,000.00
Sturgeon Services Intl., Bakersfield, CA $117,093.46
Omega Construction Co., Inc., Northridge, CA $127,850.00
Staff finds the low bid submitted by Elite Painting & Wallcovering, Incorporated to be
acceptable and recommends approval of the contract in the amount of $44,950.
Purchasing Division/kb
SAPURCHWDMINWdmin 11- 12\Repaint the Bright House Networks Amphitheatre, 11- 12 -69, May 9, 2012.docx
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
April 19, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER ICS
Construction on State Route 184 at Bedford Green Drive (Ward 3):
1. Accept bid and approve contract to Granite Construction Company
($758,570.00).
2. Appropriate $943,000.00 CalTrans' share of project to the Public Works
Department's Capital Improvement Budget within Gas Tax Fund.
RECOMMENDATION: Staff recommends acceptance of low bid, approval of contract, and
appropriation of funds.
BACKGROUND: The project has been initiated to address the intersection of State Route 178
(SR 178) and State Route 184 (SR 184) by proposing to use future Bedford Green Drive as a
bypass for traffic from northbound SR 184 to westbound SR 178. This will eliminate the existing
difficult left turn from SR 184 northbound to SR 178 westbound traffic. The proposed
intersection of SR 184 and Bedford Green Drive will require the flattening of a couple of vertical
curves along SR 184 in an effort to improve design speed and sight distance. The existing
sidewalk, curb, and gutter that run parallel to SR 184 within the project limits will be
reconstructed, including the curb returns and curb ramps at the proposed intersection. The
project will improve safety by redirecting traffic at the proposed intersection and improving
the sight distance.
Per a Cooperative Agreement with CalTrans (City Agreement 11 -151), the project is sponsored
by CalTrans thru State Highway Operation and Protection Program (SHOPP) funds. The City will
be administering the construction of the project.
The contract amount is $758,570.00. Staff recommends appropriating the full $943,000.00
CalTrans' share of project cost as stipulated in the cooperative agreement between the City
and CalTrans. Funds are needed for potential change orders and other miscellaneous costs.
At project completion, a full accounting of project costs will be completed.
PW /Design Engineering /jc
4/24/2012 2:05 PM
G: \GROUPDATWDMINRPT \2012 \05- 09Admin T2K248 Construction SR 184 at Bedford Green Drive.docx
ADMINISTRATIVE REPORT
On April 10, 2012 a total of three bids were received; all of those bids are acceptable. Those
bids are as follows:
Granite Construction
585 West Beach Street
Watsonville, CA 95076
Griffith Company
1 128 Carrier Parkway Avenue
Bakersfield, CA 93308 (County)
Bowman Asphalt, Inc.
3527 Brian Way
Bakersfield, CA 93308 (County)
in the amount of $758,570.00
in the amount of $821,831.00
in the amount of $911,488.30
PW /Design Engineering /sl
4/24/2012 2:05 PM
G: \GROUPDAT\ADMINRPT \2012 \05- 09\Admin T2K248 Construction SR 184 at Bedford Green Drive.docx
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: April 26, 2012
SUBJECT: State Farm Sports Village - Phase 2 (Ward 6)
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER_ &
1. Accept bid and approve agreement to S.C. Anderson, Inc. ($3,603,000) for
Base Bid and Additive Alternate No. 1 - Construct McKee Road of the Sports
Village Phase 2.
2. Appropriate $430,000 Park Improvement Fund balance within the Park
Improvement Fund to the Public Work's Department Capital Improvement
budget (Ward 6).
3. Appropriate $350,000 Wastewater Enterprise Fund Balance to the Public
Works Capital Improvement budget within the Wastewater Enterprise Fund
(Ward 6).
RECOMMENDATION: Staff recommends acceptance of bid, and, approval of agreement and
appropriations.
BACKGROUND: Bakersfield Sports Village - Phase 1 was constructed in 2010 -11 and
operational for the fall of 2011 with eight lighted soccer fields plus a Concession /Maintenance
Building and a Restroom Building. It comprised approximately 30 acres including the soccer
fields, parking lots and the irrigation supply lake with pump station.
State Farm Sports Village - Phase 2 will construct four additional soccer fields and four youth
football fields on approximately 27 acres. Ultimately those football fields will be converted to
soccer fields with the construction of future phases. Incorporated in this Phase 2 is the
extension of the storm drain system to McKee Road. McKee Road will be developed to full
width for the first 800 feet west of Ashe Road with curb and gutters, streetlights and sidewalk
on the south side of McKee Road. A new parking lot mirror imaging the Phase 1 parking lot will
be constructed between the sports fields. A new restroom building is included in this phase as
well as installing an additional irrigation pump at the supply lake. Over 20 acres of sod will be
planted in the sports fields. The irrigation system for Phase 1 is being modified for complete
automatic control as well as new irrigation control system for Phase 2. After acceptance by
the City, maintenance will be provided by the American Youth Soccer Organization (AYSO)
and by the Golden Empire Youth Football Association.
G: \GROUPDATIADMINRPT\2012 \05 -09 \State Farm Sports Village - Phase 2.Doc
ADMINISTRATIVE REPORT
Currently, $3,110,000 is appropriated for this project. Staff recommends $430,000 from the Park
Improvement Fund into the Public Works Capital Improvement Budget, and $350,000
appropriation into this project from Wastewater Enterprise Fund to the Public Works Capital
Improvement Budget in order to fully fund the Base Bid and Additive Alternate No. 1. There is
no General Fund impact associated with this appropriation. The Engineer's Estimate was
$4,059,000.
On April 19, 2012, a total of 5 bids were received; 3 of those bids were acceptable. Those
acceptable Base Bid and Additive Alternate No. 1 amounts are as follows:
S.C. Anderson, Inc.
2160 Mars Court
Bakersfield, CA 93308
Kern Pacific Construction
4001 Patton Way # 1
Bakersfield, CA 93308
Base Bid
Additive Alternate No. 1
(County) Total amount of Bid
Base Bid
Additive Alternate No. 1
(County) Total amount of Bid
Griffith Company
1 128 Carrier Parkway Ave.
Bakersfield, CA 93308 (County)
PW /ENGR: WGM
Base Bid
Additive Alternate No
in the amount of
G: \GROUPDATWDMINRPT \2012 \05 -09 \State Farm Sports Village - Phase 2.Doc
$3,345,000
258 000
$3,603,000
$3,694,000
379 000
$3,984,000
$3,800,675
310 000
$4,110,675
BAKE(
` COBYOR,Jt Rsl�
� , I
Z ADMINISTRATIVE REP
.® O RT
AV
LI 0
MEETING DATE: May 09, 2012 AGENDA SECTION: Consent Calendar
ITEM: Q v
TO: Honorable Mayor and City Council
FROM: Greg Williamson, Chief of Police
DATE: April 27, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY fl=
CITY MANAGER 4s
SUBJECT: Appropriate $132,548 State Grant Revenues (Project Safe Neighborhoods
Grant from the Office of Emergency Services) to the General Fund Police Operating
Budget, for the expansion of the Safe Community Partnership Strategy to reduce gang
violence.
RECOMMENDATION:
Staff recommends approval of the appropriation.
BACKGROUND:
The Bakersfield Police Department (BPD) has received a grant in the amount of $132,548 under the
Project Safe Neighborhoods (PSN) Program from the California Emergency Management Agency
(CaIEMA).
PSN is a comprehensive strategic approach that targets gun crime and violent offenders by linking
federal, state, and local law enforcement, prosecutors and community leaders to implement multi-
faceted strategies to reduce gun and gang violence. It is a nationwide commitment to reduce gun
and gang - related crime by networking local programs that target gun and gang crime with state
and federal efforts and providing those programs with the tools and resources they need to
succeed. The goal of this program is to create safer neighborhoods by reducing gun and gang
violence and sustaining that reduction.
The BPD, serving as the lead agency, along with local service providers and other community -
based organizations (CBOs), are engaged in the Bakersfield Safe Streets Partnership (BSSP); The BSSP
operates a Safe Community Partnership (SCP) strategy to reduce gun and gang violence in one of
the city's most troubled areas (south of Columbus Avenue to Panama Lane, east of H Street to
Fairfax Avenue), by presenting gang "call -ins" to directly communicate the community's message
of non - violence, opportunity and unity with law enforcement to active gang members.
Funding from the PSN grant includes the following: $19,700 to fund BPD logistical expenses related
to conducting gang "call ins ", $25,000 to fund technical assistance from the California Partnership
for Safe Communities, and $87,848 to expand the SCP and provide operational assistance to local
participating CBOs. An agreement with Kern County Superintendent of Schools to administer the
$87,848 is on an adjacent agenda item. The Bakersfield Police Department requests $132,548 State
Grant Revenues be appropriated to the General Fund Police Operating Budget.
DB Page 1 of 1
NCO PORh-�,
v r
AD
r9�,FO. � M I N ISTRATIVE REPORT
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: .
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD
DATE: April 25, 2012 CITY ATTORNEY
CITY MANAGER &
SUBJECT: Approval of Department of Housing & Urban Development (HUD) FY 11 -12 Action
Plan Amendment No. 1 for the second allocation of Emergency Solutions Grant
(HESG) funding (Wards All)
RECOMMENDATION:
Staff recommends approval of a Substantial Amendment to the City's FY 11 -12 Action Plan which
creates a Rapid Re- Housing program, increases program administration funding, and decreases
the Emergency Shelter program funding,
BACKGROUND:
The City receives funding annually as an entitlement community from HUD through the City's
Action Plan, which describes all HUD - funded City projects for a particular fiscal year, The process
by which significant changes are made to the Action Plan is termed by HUD to be a Substantial
Amendment. Staff is recommending a Substantial Amendment to the City's FYI 1 -12 Action Plan,
specifically regarding programs funded with the Emergency Solutions Grant which funds
homeless - prevention activities.
In the 2011 -12 fiscal year, HUD's Emergency Shelter Grant (ESG) program was expanded to
become the Emergency Solutions Grant (HESG) program, The most significant programmatic
change was that eligible activities were expanded to include homeless prevention, rapid -
rehousing, and data collection, in addition to the emergency shelter activities already eligible
under ESG. Other program changes included significant increase in overall funding, and an
increase of the administration cap from 5% to 7.5% of the total grant amount to account for the
expansion of program activities.
At the time the City was required to submit the FYI 1-12 Action Plan, HUD was still refining
regulations for the HESG program, Thus, in order to avoid a lapse in funding for existing
emergency shelter activities, HUD divided the FYI 1-12 HESG grant into two allocations, The City's
S:\Admins \City Council \City Council Admins 2012 \HESG Action Plan Amendment 4.19.12. Doc
4/25/2012 2:01 PM
rab
ADMINISTRATIVE REPORT Page 2
first FYI 1-12 allocation was $147,264, and the City was allowed to fund its typical ESG Shelter
program in the FYI 1-12 Action Plan submitted to HUD. The City's FYI 1 -12 Action Plan funded the
following two HESG programs:
• ESG Shelter - $139,901, and
• ESG Administration - $7,363.
The City's ESG Shelter program provides funding to the Bakersfield Homeless Center, Bakersfield
Rescue Mission, and Alliance Against Family Violence and Sexual Assault. At the time the FYI 1-12
Action Plan was due to HUD, the amount of the second HESG allocation and additional program
regulations were unknown.
HUD's interim rule for HESG became effective in January 2012, and the City's second allocation
was determined to be $82,836 (with a total FYI 1-12 HESG allocation of $230,100). However,
HUD's interim rule also states that recipients must fund either a homeless prevention and/or re-
housing program, and that City funding for emergency shelter activities could not exceed either
1)60% of the recipient's fiscal year grant, or (2) the amount of FY10 -11 grant funds committed for
emergency shelter activities. This requires the City's FYI 1 -12 ESG Shelter program to be reduced
by $113 to $139,788. Since the City currently has agreements with service providers for the use of
these funds, the FYI 1 -12 Shelter activity will be funded at the maximum amount.
After program administration is calculated, $73,055 remains available for homeless prevention or
rapid rehousing activities. In accordance with HESG regulations, staff consulted with the
Continuum of Care (CoC), by attending CoC meetings and surveying CoC organizations to
determine the most effective use of second allocation HESG funds. Through this process, it was
determined that the creation of an ESG Rapid Re- Housing program would be the most effective
use of the second allocation of HESG funds.
The Substantial Amendment is summarized in the following table:
Program
9
Current Plan
Action
Revised Plan
Amount
Amount
ESG 11 Shelter
$139,901
Reduced
$139,788
-$113
ESG 11 Bakersfield Administration
$7,363
Increased
$17,257
+$9,894
ESG11 Rapid Re- Housing
$0
Create
$73,055
+$73,055
Total
$147,264
+82,836
$230,100
In compliance with the City's Citizen Participation Plan, a notice was published on March 26,
2012 requesting public comment, and copies of the Substantial Amendment were made
available at public libraries, Additionally, a public meeting was held on April 18, 2012 in the City
Hall North 3rd floor conference room to receive any public comments. The 30 -day public review
period concluded on April 25, 2012, and no comments have been received to date.
S:\Admins \City Council \City Council Admins 2012 \HESG Action Plan Amendment 4.19.12.doc
4/25/2012 2:10 PM
rab
13A+
ADMINISTRATIVE REPORT
c "
1
MEETING DATE: May 9, 2012 AGENDA SECTION: Consent Calendar
ITEM: e. 0 &.
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: April 26, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY_ 4k=
CITY MANAGER
SUBJECT: Receive and file successor agency payments from April 6, 2012
to April 26, 2012 in the amount of $441 ,745.64.
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
SAim G\ADMIN — SA \COUNCIL- ADMIN- SA- 2012\ADMIN —SA 05- 09- 12.doc
BA
RVORA
ADMINISTRATIVE REPORT
ALlF0
MEETING DATE: May 9, 2012 AGENDA SECTION: t6'§ @nt Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Raul Rojas, Public Works Director DEPARTMENT HEAD,
w
DATE: April 4, 2012 CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 2 to Agreement No. 08 -044 with Meyer Civil Engineering, Inc.
($44,000.00; revised not to exceed $672,330) to provide additional design
consultant services for the Mill Creek Linear Park Project. (Ward 2)
RECOMMENDATION: Staff recommends approval of amendment to agreement
BACKGROUND: On March 12, 2008, Consultant Agreement No. 08 -044 with Meyer Civil
Engineering, Inc. was approved by Council. This Agreement provided for the preparation of
plans, specifications and estimates in accordance with City requirements for design of Phase 4
and Phase 5 elements of the Mill Creek Project along the Kern Island Canal. On July 12, 2010,
Amendment No. 1 for Agreement 08 -044 was processed to provide for additional design and
survey work for improvements along the Mill Creek Linear Park.
In 2009, the Bakersfield Redevelopment Agency received a $10.8 million dollar State of
California Proposition 1 C grant to complete the Millcreek Linear Park and street work. The
Sister Cities Garden Phase A and B and the Mill House Project are two of the planned
infrastructure projects to be constructed as part of the grant. The Economic & Community
Development Department (EDCD) staff has identified the final Sister City that needs to be
incorporated into the design concept and further design work is necessary for the interior
design of the Mill House Project at 17th Street on the Mill Creek Linear Park. The design of these
landscape and site improvements (Mill House Project and Sister City Projects A & B) will provide
a focus on the public presentation of the Sister City Program. Funding for the design comes
from Redevelopment Bond Funds that were reserved for Mill Creek Park Improvement and are
included on the Recognized Obligation Payment Schedule (BOPS) as match funding for
infrastructure improvements committed under the grant. The line item on the ROPS for the
project is under the Old Town Kern - Pioneer Project Area - Housing, #2 Sister City Gardens /17th
Street Plaza. This Amendment 2 will increase the contract by an additional not to exceed
amount of $44,000. Therefore, the revised not to exceed contract amount will be $672,330.
Sufficient funds are budgeted to fund this Amendment.
(REB)
April 20, 2012, 3:43PM
G: \GROUPDAT \ADMINRPT \2012 \05- 09 \Admin Rpt - Amendment 2 to MCE for Mill Creek.doc
BA E
O�yaw,w.,yc
ADMINISTRATIVE REPORT
�' LtFo
MEETING DATE: May 9, 2012 AGENDA SECTION: Hearings
ITEM: Q.0
TO: Honorable Mayor and City Council APP
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: April 25, 2012 CITY ATTORNEY r
CITY MANAGER �J
SUBJECT: A public hearing to consider the Resolution ordering the vacation of Eye Street
between 8th Street and 91h Street and attached alleys. (Ward 2)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: The City of Bakersfield has received a request from St. Francis Church to
vacate the following areas as noted in Exhibits A and B:
Eye Street between 8th Street and 9th Street
A portion of the east /west alley between Eye Street and H Street (which was not
previously vacated); and,
A portion of the north /south alley between 8th Street and the east /west alley.
The City Fire, Police, Public Works, Development Services, and Economic Development
Departments have been notified of the request and no objections have been received as of
the date of this report. Public Works notes that there are City sewer facilities in this area.
The utility companies serving the area have been notified of this vacation request by mail.
There has been no objection from the utility companies as of the date of this report. There will
be a public utility easement reserved in the north /south alley for all utilities.
A notice of the public hearing was mailed to all adjacent property owners within a minimum
300 - foot radius of the proposed vacated area.
Public Works received two letters of concern from property owners. These concerns were
addressed and resolved to the satisfaction of the property owners prior to the adoption of the
Resolution of Intention.
On February 2, 2012, the Planning Department found the proposed vacation of Eye Street
between 8th Street and 9th Street and attached alleys to be consistent with the Metropolitan
Bakersfield General Plan pursuant to Government Code 65402.
It was determined that this action is exempt from the requirements of the California
Environmental Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule),
because there is no possibility that the action may have a significant effect on the
environment.
G: \GROUPDAT \ADMINRPT \2012 \05 -09 \EYE STREET VACATION
ADMINISTRATIVE REPORT
Resolution of Intention No. 1707 declaring intention to order said proposed vacation was
adopted by City Council at the regular meeting of April 18, 2012.
Notice of this public hearing has been duly advertised and posted as required by law.
/mm
G: \GROUPDAT \ADMINRPT \2012 \05 -09 \EYE STREET VACATION
an
ADMINISTRATIVE REPORT
!FO
MEETING DATE: May 9, 2012 AGENDA SECTION: Hearings
ITEM: C1 , b
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: April 23, 2012 CITY ATTORNEY T `
CITY MANAGER &
SUBJECT: A public hearing to consider the Resolution ordering the vacation of a portion of
street right -of -way on Valley Falls Lane, and easements for landscape, wall and
utility areas on Berkshire Road, in Tract 6359 -2. (Ward 5)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: The City of Bakersfield has received a request from S & S Homes to vacate a
portion of the street right -of -way and public utilities easement for Valley Falls Lane. Valley Falls
Lane is being realigned to match a future subdivision to the north. The street improvements
were approved and the street was built in the realigned location. Additional dedications for
Valley Falls Lane right -of -way and for public utilities have been provided for, along with this
street right -of -way vacation, and will match the approved plans and the improvements
constructed (see Exhibits A and B).
S & S Homes has also requested to vacate surplus easements that were created by Tract 6359 -
Unit 2 Final Map for landscape, wall, and public utilities. The landscaping, walls and monument
signs at the tract entrances were constructed at different locations than the easement areas
dedicated on the final map. The plans for the landscaping and walls were approved for the
current location of the landscaping and the wall (see Exhibits C -J). The vacation of the
landscaping, wall and utility easements will match the approved plans and the improvements
constructed.
The City Fire, Police, Public Works, Development Services, and Economic Development
Departments have been notified of the request and no objections have been received as of
the date of this report. Public Works notes that there is no City sewer or storm drain facilities in
this area.
The utility companies serving the area have been notified by mail. There has been no
objection as of the date of this report.
Preliminary notices were mailed to all adjacent property owners within a minimum 300 -foot
radius of the proposed vacated area. Public Works has received no objections from these
owners as of the date of this report.
G: \GROUPDAT \ADMINRPT \2012 \05 -09 \VALLEY FALLS LANE ROW VACATION
ADMINISTRATIVE REPORT
On February 23, 2012, the Planning Department found the proposed vacation of a portion of
street right -of -way on Valley Falls Lane, and easements for landscape, wall and utility areas on
Berkshire Road, in Tract 6359 -02 to be consistent with the Metropolitan Bakersfield General Plan
pursuant to Government Code 65402.
It was determined that this action is exempt from the requirements of the California
Environmental Quality Act pursuant to Section 15061 (b) (3) of CEQA guidelines (general rule),
because there is no possibility that the action may have a significant effect on the
environment.
Resolution of Intention No. 1708 declaring intention to order said proposed vacation was
adopted by City Council at the regular meeting of March 7, 2012.
Notice of this public hearing has been duly advertised and posted as required by law.
/mm
G: \GROUPDAT \ADMINRPT \2012 \05 -09 \VALLEY FALLS LANE ROW VACATION
ADMINISTRATIVE REPORT
MEETING DATE: May 9, 2012 AGENDA SECTION: Closed Session
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Virginia Gennaro, City Attorney DEPARTMENT HEAD V&
DATE: April 27, 2012 CITY ATTORNEY ✓e,
CITY MANAGER
SUBJECT: Conference with Legal Counsel — Potential Litigation
Closed session pursuant to subdivision (b) (3)(A) of Government Code section
54956.9 (four matters).
VG:Isc
S: \COUNCIL \CI Sess \Admins \11- 12 \5- 9- 12PotL1t.docx
ADMINISTRATIVE REPORT
MEETING DATE: May 9, 2012 AGENDA SECTION: Reports
ITEM: 13. 0.
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: April 20, 2012
SUBJECT: Department Budget Presentations
1. General Government
2. Financial Services
RECOMMENDATION:
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
BACKGROUND: General Government and Finance staff will provide a detailed overview of
their FY 2012 -13 proposed operating budgets. The budget overview will include discussion
regarding the goals, accomplishments, and significant budget changes for the respective
departments.
AT:ch:ai
5/3/12
S: \12- 13BUDPRO \Budget Admins, Resos \Budget Presentation 05.09.12 - GG, Flnance.dom
F BAhE�
_10 lb
[�
IFO , ADMINISTRATIVE REPORT
MEETING DATE: May 9, 2012 AGENDA SECTION: New Business
ITEM: 16. Q .
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD
DATE: April 24, 2012 CITY ATTORNEY
CITY MANAGER _ &
SUBJECT: Budget and Finance Committee Report regarding FY 12/13 Community
Development Block Grant (CDBG - $3,014,770), HOME Investment Partnership
(HOME - $1,056,992), and Emergency Shelter Grant (ESG - $262,778) Annual Action
Plan, submittal (Total - $4,334,540). (ALL WARDS)
RECOMMENDATION:
Staff recommends acceptance of the report, and authorization by the City Manager to execute
all necessary HUD documents required to submit the Annual Action Plan,
BACKGROUND:
The Budget and Finance Committee met on January 30, 2012 to review and consider the Annual
HUD Action Plan for FY 2012 -13. The proposed FY 2012 -13 Annual Action Plan is the third year of
the Consolidated Plan 2015 and represents activities to be funded with Community Development
Block Grant (CDBG), HOME Investment Partnership Program (HOME), and Emergency Solutions
Grant (HESG) entitlements. The total funds available for FY 2012 -13 are estimated to be
$4,334,540, which represents $3,014,770 of CDBG funds (includes program income of $7,000),
$1,056,992 of HOME funds (includes program income of $30,000), and $262,778 of HESG funds.
A public notice was published on March 9, 2012 concerning the availability of the draft annual
Action Plan for a HUD required 30 -day citizen review and comment period. As part of the public
review and comment process, a public meeting was held on March 22, 2012. The public review
period concluded on April 8, 2012 and no public comments were received on the proposed use
of HUD funds for FY 12/13,
Under HUD regulations, the Annual Action Plan outlines the activities to be undertaken by the
City to address community development and housing needs identified in the five -year
Consolidated Plan adopted by City Council in May 2010. The attached table outlines the
proposed funding to address these needs by project /program,
During the public review period, the following non - substantive clarifications and adjustments
made to the draft version of the Action Plan while in the public review period:
S:\Admins \City Council \City Council Admins 2012\Hction plan FY12 -13 admin.doc
4/24/2012 2:47 PM rab
ADMINISTRATIVE REPORT
Page 2
1. Staff was notified during the review period that the City's HOME allocation would be
slightly higher than originally anticipated. The public notice indicated a HOME allocation
of $1,055,460 (including $30,000 in anticipated program income); however, the City of
Bakersfield will actually be allocating $1,056,992 (including $30,000 in anticipated program
income). As a result, the HOME Administration, New Construction Assistance, and CHDO
Set -Aside programs were changed as described in the following table:
Chan es to FY12 -13 HOME Pro rams
Initial
Revised
Allocation
Allocation
HOME Administration/Pla ning Costs $105,546
$105,699
New Construction Assistance
$796,095`
$797,244*
CHDO Set Aside
$153,819
$154,049
rncivaes )75,000 In program direct delivery
2. The City will be making the tenth year payments on the City's $800,000 Section 108 loan
and the $4.1 million Section 108 loan;
3. The ESG12 Shelter and ESG12 Rapid Re- Housing programs will be funded by HESG funds.
HESG references the Emergency Solutions Grant (formerly the Emergency Shelter Grant) as
amended by Homeless Emergency Assistance and Rapid Transition to Housing (or HEARTH)
act of 2009;
4. The ESG12 Shelter activities will be used to fund the Bakersfield Rescue Mission, Bakersfield
Homeless Center, and the Alliance Against Family Violence and Sexual Assault;
5. The service area of the Mill Creek, Southeast, and Baker Street Police Patrol service area
was clarified as described in the attached table;
6. The project target dates (the estimated project completion) have been updated on the
attached table;
7. The eligibility citation for HOME Administration /Planning Costs was corrected.
The deadline for submittal of the Action Plan to HUD is May 16, 2012. HUD will then have 45 days
to review the Action Plan for compliance with federal regulations. Funds are expected to be
available after July 1, 2012,
The Budget and Finance Committee unanimously supported the proposed HUD Action Plan for
next fiscal year and recommended staff to proceed with the public notice and forward the FY
2012 -13 CDBG, HOME and ESG annual spending plan to the City Council for review and
approval.
SAAclmins \City Council \City Council Admins 2012\Action plan FY12 -13 admin.doc
4/24/20122:47 PM
A
ADMINISTRATIVE REPORT
�,'wwn ne►
LI
MEETING DATE: May 9, 2012 AGENDA SECTION: New Business
ITEM: IS-6.
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: April 26, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Accept bid and approve agreement to DOD Construction ($339,802.02) for
sidewalks, curb and gutters on the block from H to G and 18th street and 191h
Street, alley resurfacing and for lighting and surface improvements at 19th and H
Streets Staging Area, (Ward 2).
RECOMMENDATION: Staff recommends acceptance of bid and approval of agreement.
BACKGROUND: For several years, the City has been actively involved in a plan to replace
and improve the aging infrastructure in downtown Bakersfield. Utilizing the Community
Development Block Grant Program and other grants when applicable, these public
improvements are the backbone necessary to retain quality businesses and attract new
enterprise to downtown by creating safe and clean pedestrian environments. The improved
areas are also programmed for special community events such as Third Thursdays at Mill Creek
Park and First Fridays in the arts district. To date several key downtown public improvements
are complete or under construction and include; Chester Avenue, Wall Street Alley, 19th and
EYE intersection, Mill Creek Linear Park, Q streetscape and Sister Cities.
Funds were previously reserved to continue downtown public improvements in the 2011/12
CDBG Budget. The block from 18th to 19th Streets and G to H Streets, including reconstruction
of alley improvements within this block is now ready for bid award. These public improvements
will include new sidewalks, curbs and gutters, new handicap ramps, reconstructing the alley,
consolidating the trash containers and creating a new special events gathering space and
staging area located at the southwest corner of 19th and H Streets in the heart of the Arts
District. The Arts Council of Kern will oversee a mural project on the east wall of the Front Porch
Music at 1711 19th Street. The wall is a large blank backdrop to the staging area and has been
a blighting nuisance with regards to tagging and other damage. The mural project will be
done under a separate contract directly with the Arts Council of Kern. The events area will be
constructed on private property owned by the Padre Hotel and will be maintained by the
hotel owners. It will be programmed with venders during First Fridays and other special events.
The agreement detailing these improvements and maintenance conditions was previously
approved by the City Council. Landscaping improvements for the event area include new
trees and tree grates with automatic irrigation system at the Staging Area. Lighting will be
provided for the Staging Area for evening events.
Funding for this project is from a HUD CDBG allocation in the amount of $431,000 for the public
improvements and mural project. The Engineer's estimate for the public improvement project
component was $386,000.
G:\GROUPDArADMINRP1 12012 \05- 091Padre Hotel Block Project (3).Doc
ADMINISTRATIVE REPORT
Padre Hotel Project
On February 16, 2012, a total of five bids were received; all of these bids are acceptable.
Those acceptable bids are as follows:
Kern Pacific Construction
4001 Patton Way # 1
Bakersfield, CA 93308
(County)
in the amount of $336,607.20
DOD Construction
3501 Edison Highway
Bakersfield, CA 93307
(County)
in the amount of $339,802.02
JTS Construction
7001 McDivitt Drive, Stu. B
Bakersfield, CA 93313
(City)
in the amount of $367,421.02
Granite Construction
3005 James Road
Bakersfield, CA 93308
(County)
in the amount of $410,312.00
Griffith Company
1128 Carrier Parkway Ave.
Bakersfield, CA 93308
(County)
in the amount of $512,671.00
Although Kern Pacific Construction submitted the lowest bid at the bid opening, DOD
Construction qualified as a Section 3 Business Concern and Kern Pacific Construction did not.
Thus DOD Construction received a 7% ($23,786.14) preference per the City's Section 3 Plan,
lowering DOD's effective bid to $316,015.88. This Section 3 preference makes DOD the
effective low bidder for this contract.
Per HUD requirements, the City's Section 3 Plan applies to all contracts in excess of $100,000.
Section 3 refers to the HUD Act of 1968 as amended by the Housing and Community
Development Act of 1992, which states that economic opportunities shall, to the greatest
extent feasible, be directed to low- and very low- income persons, and to business concerns
which provide economic opportunities to low- and very low- income persons. Specifically, the
City's Section 3 Plan gives preference (by lowering the effective bid amount based on the
contract amount) to Section 3 Business Concerns which either 1) are primarily owned (51 % or
more) by Section 3 Residents, 2) whose permanent, full -time employees include persons, at
least 30% of whom are Section 3 Residents, or 3) provide evidence that at least 25% of all
subcontracts over the previous 12 months were to Section 3 Business Concerns.
A protest to the award of the contract to DOD Construction was received on April 4, 2012 from
Kern Pacific Construction. This protest was reviewed by Economic / Community Development
Department and was rejected by letter on April 13, 2012.
PW /ENGR: WGM
G: \GROUPDAT\ADMINRPT\2012 \05 -09 \Padre Hotel Block Project (3).Doc
BAKERSFIELD CITY COUNCIL
MINUTES
MEETING OF APRIL 18, 2012
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
Present: Mayor Hall, Vice -Mayor Couch,
Councilmembers Salas, Benham, Weir
(seated at 5:19 p.m.), Sullivan (seated at
5:18 p.m.), Johnson
Absent: Councilmember Hanson
2. INVOCATION by Vice -Mayor Couch.
3. PLEDGE OF ALLEGIANCE by Mattalin Whiteman, 31a
grade student at Nichols School.
4. PRESENTATIONS
a. Presentation by Mayor Hall of a Proclamation to
Sue Neal, Co -Chair of the Fair Housing
Committee, declaring April Fair Housing Month.
Ms. Neal accepted the Proclamation and
made comments.
b. Presentation by Mayor Hall of Proclamation to
Ruth Kranovich, President of the Bakersfield
Memorial Hospital Auxiliary, declaring
April 16 -20, 2012, National Volunteer Week.
Ms. Kranovich accepted the Proclamation and
made comments.
5. PUBLIC STATEMENTS
a. Norm Andrews spoke regarding the Lancaster
Veterans Home and submitted written material.
ACTION TAKEN
Bakersfield, California, April 18, 2012 — Page 2
5. PUBLIC STATEMENTS continued ACTION TAKEN
b. Ray Scott, with Price Disposal and Chairman of
the Greater Bakersfield Green Expo, spoke
regarding the Expo and the Great American
Cleanup on April 14th, submitted written
material; announced that the City of
Bakersfield Keep Bakersfield Beautiful
Committee received the Green Technology
Leadership Award for 2012; and invited the
Mayor and Council to attend a public exhibit
by the top 50 students who submitted artwork
made from recycled materials at the
Bakersfield Museum of Art on April 26th, where
the Chairman's Award will be presented.
C. Ray Scott spoke regarding Relay for Life and
encouraged people to volunteer for the event.
d. Monique Davis spoke regarding her concerns
about the prostitution on Union Avenue, and
asked that more be done to improve the
situation.
e. Jane Tucker spoke regarding the Californians
Against Sexual Exploitation Act, which is on the
November ballot, and asked for Council's
endorsement.
Jeff Taylor spoke regarding AB 1779, the
Intercity Passenger Rail Act, asked for Council
to oppose the Act, and submitted written
material; Anil Mehta and Michael Kennedy
spoke in opposition to AB 1779 and
encouraged the Council to oppose the bill;
and Garish Patel spoke regarding AB1779 and
submitted written material.
g. Kameron Kephart spoke regarding ambulance
services and adult indigent services.
Vice -Mayor Couch asked that staff refer Mr. Kephart's
comments to Mr. Elliott at the County for a response.
Vice -Mayor Couch asked staff to review the Union
Avenue matter addressed by Ms. Davis and come
back with a recommendation.
Vice -Mayor Couch asked staff to review the CASE Act
and come back with a recommendation.
5.
6.
7.
Bakersfield, California, April 18, 2012 — Page 3
PUBLIC STATEMENTS continued ACTION TAKEN
Vice -Mayor Couch asked staff to review AB 1779 and
come back with a recommendation.
Councilmember Sullivan also asked for more
information regarding Ms. Davis' comments and the
CASE Act.
WORKSHOPS
a. 2012 City Council Goals Phase 2: City
Councilmembers' Proposed Revisions
Assistant to the City Manager Smiley provided an
update on the proposed revisions and outlined
individual updates as requested by Councilmembers
Salas and Johnson.
Motion by Vice -Mayor Couch to adopt the 2012 City APPROVED
Council Goals. AB HANSON
APPOINTMENTS
a. One appointment to the Planning Commission
due to the expiration of term of Jeffrey Tkac,
whose term expires April 30, 2012.
Applications were received from Ray Chopra
and incumbent Jeffrey Tkac. Correspondence
was received this evening from Ray Chopra.
Motion by Councilmember Sullivan to reappoint APPROVED
Jeffrey Tkac to a 4 -year term on the Planning AB HANSON
Commission, whose term expires on April 30,
2016.
b. One appointment to the Historic Preservation
Commission due to the expiration of term of
Juliana Bernier Dooley, whose term expired
March 30, 2012.
One application was received from Tenielle
Cooper.
Motion by Vice -Mayor Couch to appoint APPROVED
Tenielle Elizabeth Cooper to a 3 -year term on AB HANSON
the Historic Preservation Commission, whose
term expires on March 30, 2015.
Bakersfield, California, April 18, 2012 — Page 4
8. CONSENT CALENDAR ACTION TAKEN
Minutes:
a. Approval of minutes of the March 21, 2012
Regular City Council Meeting.
Payments:
b. Receive and file department payments from
March 9, 2012 to April 5, 2012 in the amount of
$20,693,874.11, and self- insurance payments
from March 9, 2012 to April 5, 2012 in the
amount of $745,137.19, totaling $21,439,011.30.
Ordinances:
C. First Reading of the following:
1. Ordinance Amending Section 1.01.010 FR
relating to change in Bakersfield Municipal
Code publisher.
2. Ordinance Amending Section 2.28.040 FR
relating to elimination of mandatory
Planning Commission Meetings.
3. Ordinance Amending Section 2.28.090 FR
relating to Board Appointments to Board of
Zoning Adjustment.
4. Ordinance Amending Section 2.72.250, FR
Subsection F, relating to mandatory
retirement ages.
5. Ordinance Amending Section 2.84.050 FR
relating to elimination of outdated
incentive credit for solid waste employees.
6. Ordinance Amending Section 2.88.020, FR
Subsection A, relating to salaries while
absent due to injury related to employee's
course of duties.
7. Ordinance Amending Section 8.32.020 FR
relating to refuse /solid waste /recycling
definitions.
8. Ordinance Amending Section 8.32.060, FR
Subsection B, relating to refuse /solid
waste /recycling collection of charges.
Bakersfield, California, April 18, 2012 - Page 5
8. CONSENT CALENDAR continued ACTION TAKEN
Item 8.c. continued
9. Ordinance Amending Section 8.44.070 FR
relating to penalties for fireworks violations.
10. Ordinance Amending Section 15.66.030, FR
Subsection C, relating to conditional use
permits for oil wells.
11. Ordinance Amending Section 15.84.055 FR
relating to reduction or waiver for Low -
Income Housing Projects.
12. Ordinance Deleting Section 16.16.1 10 FR
relating to approval of development
entitlement, adding Section 16.12.075
relating to approval of maps, and adding
Section 17.08.210 relating to approval of
development entitlement.
13. Ordinance Amending Section 16.32.020 FR
relating to security for improvement
agreements.
14. Ordinance Amending Section 16.32.040 FR
relating to amount of security for
improvement agreements.
15. Ordinance Amending Section 17.04.545 FR
relating to setbacks.
16. Ordinance Amending Section 17.08.130 FR
relating to accessory buildings and
structures.
17. Ordinance Amending Section 17.64.060, FR
Subsection F, relating to conditional use
permits - termination of rights.
d. Adoption of Ordinance amending Municipal ORD 4664
Code §1.12.040 and §1.12.060 by adding
Annexation No. 620 consisting of 50.29 acres
located along the north side of Rosedale
Highway, between Calloway Drive and
Verdugo Lane to Ward 4, and Annexation No.
622 consisting of 0.18 acres located at 4724
Frazier Avenue to Ward 6.
Bakersfield, California, April 18, 2012 - Page 6
8. CONSENT CALENDAR continued
Resolutions:
e. Resolution approving an application to the Kern
County Local Agency Formation Commission to
annex uninhabited territory to the City identified
as Annexation No. 630 located south of Taft
Highway between Compagnoni Street and
State Highway 99.
Resolution confirming approval by the City
Manager designee of the Chief Code
Enforcement Officer's report regarding
assessments of certain properties in the City
for which structures have been secured against
entry or for the abatement of certain weeds,
debris and waste matter and authorize
collection of the assessments by the Kern
County Tax Collector.
g. Revised Job Specification and Change to
Salary Schedule:
Amendment No. 2 to Resolution No. 111 -11
setting salaries and related benefits for
officers and employees of the General
Supervisory, Police Supervisory and
Management Units and adopting salary
schedule related benefits for Economic
Community development Director.
2. Revised job specification /Title Change:
Development Services Director to
Community Development Director.
h. Resolution of Intention No. 1707 to order the
vacation of Eye Street between 81h and 9th
streets and attached alleys.
Agreements:
i. Agreement with William Avery & Associates, Inc.
(not to exceed $37,350, including expenses), for
labor negotiation and consulting services for
April - December 2012.
j. Agreement with American Youth Soccer
Organization (AYSO), Region 73 (ten -year term)
for maintenance of soccer facilities located at
State Farm Sports Village Complex on the north
side of Taft Highway, between Ashe Road and
Gosford Road.
ACTION TAKEN
RES 030 -12
RES 031 -12
RES 111 -11(2)
ROI 1707
AGR 12 -048
AGR 12 -049
Bakersfield, California, April 18, 2012 — Page 7
8. CONSENT CALENDAR continued ACTION TAKEN
k. Agreements with Kern Delta Water District:
Ditch Eradication Agreement and Pipeline
Easement (no compensation clause) for the
Stine Branch II Canal form Taft Highway to
McCutchen Road to define responsibilities for
the maintenance of the irrigation mainline,
road crossing and replacement of lost
seepage in available recharge capacity
within the Wastewater Treatment Plant No. 3
and the Bakersfield Sports Village.
2. Common Use /Subordination Agreement (no
compensation clause) for two new road
crossings over the Stine Branch II Canal at
McCutchen Road and the future access
road to the Bakersfield Sports Village.
Amendment No. 1 to Agreement No. 92 -255
with Ernie and Gina Shields (extending
term of lease) for Hangar Space A -1 at the
Bakersfield Municipal Airport.
M. Amendment No. 2 to Agreement No. 10-062
with Burtch Construction ($225,000; revised not
to exceed $1,530,500) for the supply of asphalt
rejuvenator and sealant.
n. Amendment No. 1 to Agreement No. 11 -048
with JCI Chemical, Inc. ($60,000; revised not to
exceed $121,023.55 and extending term one
year), for the supply of sodium hypochlorite.
o. Amendment No. 1 to Agreement No. 1 1 -051
with Kern Turf Supply, Inc. ($175,000; revised not
to exceed $350,026.96 and extending term one
year), for the supply of irrigation parts and
supplies.
P. Amendment No. 1 to Agreement No. 11 -052
with Precision Fertilizer Spreading ($151,000, for
a total not to exceed $301,750 and extending
term one year) for hauling and spreading of
biosolids.
q. Amendment No. 2 to Agreement No. 11-053
with Gilliam & Sons, Inc. ($1,925,000; revised not
to exceed $4,240,003 and extending term one
year), for earthmoving and hauling services.
AGR 12 -050
AGR 12 -051
AGR 92- 255(1)
AGR 10- 062(2)
AGR 11- 048(1)
AGR 11- 051(1)
AGR 11- 052(1)
AGR 11- 053(2)
Bakersfield, California, April 18, 2012 — Page 8
8. CONSENT CALENDAR continued ACTION TAKEN
Amendment No. 1 to Agreement No. 1 1 -127
with Thyssenkrupp Elevator Corporation
($50,000; revised not to exceed $110,000 and
extending term one year) for elevator
maintenance.
S. Amendment No. 1 to Agreement No. PW 12 -004
with Advanced Combustion and Process
Controls Inc. ($25,938.15; revised not to exceed
$65,012.15), for repair of cogeneration system
at Wastewater Treatment Plant No. 3.
t. Amendment No. 1 to Utility Agreement
No. 11 -015 with Pacific Gas and Electric
Company ($7,970.39; revised not to exceed
$32,733.39) for utility pole relocations on
McCutchen Road between Gosford Road and
Ashe Road.
U. Amendment No. 1 to Agreement No. 10-155
with Advanced Earth Sciences, Inc. (no change
in compensation and extending term one
year), for geotechnical support during
construction of the Bakersfield Landfill Closure
Project.
V. Contract Change Order No. 1 to Agreement
No. 11 -091 with Raminha Construction
($13,719.50; revised not to exceed
$3,382,627.50) for the project known as
Bakersfield City Sanitary Landfill Final closure.
W. Contract Change Order Nos. 21, 22, 29 and 31
to Agreement No. 08 -214 with Security Paving
Company, Inc. ($25,864.07; revised not to
exceed $29,194,843.10), for the construction of
the Westside Parkway Phase 1 Project. (TRIP)
X. Contract Change Order No. 22 through 26 to
Agreement No. 11-035 with GSE Construction,
Inc. ($61,647; revised not to exceed $5,082,965),
for the Wastewater Treatment Plant 2
Septage /Grease Receiving Station and Odor
Control Project.
AGR 11- 127(1)
AGR 12 -052
AGR 11- 015(1)
AGR 10- 155(1)
AGR 11 -091
CCO1
AGR 08 -214
CCO21, CCO22,
CCO29, CC031
AGR 11 -035
CCO22, CCO23,
CCO24, CCO25,
CCO26
Bakersfield, California, April 18, 2012 — Page 9
8. CONSENT CALENDAR continued
Bids:
Y. Accept bid from Jim Burke Ford ($169,152.86)
for ten replacement midsize sedans for the
Public Works /Wastewater and Police
Departments.
Z. Accept bid from Berchtold Equipment
Company ($88,872.21) for one replacement
backhoe loader, for the Public Works
Department, Wastewater Division.
aa. Accept bid from Quinn Company ($131,021.84)
for one replacement motor grader for the
Public Works Department, Streets Division.
bb. Furnish and install standby generator at the
Rabobank Arena:
ACTION TAKEN
1. Accept bid and approve contract with AGR 12 -053
P & J Electric, Inc. ($126,630), for project.
2. Appropriate and transfer $126,630 Facility
Reserve Fund balance to the Public Works
Department's Capital Improvement Budget
within the Capital Outlay Fund for project.
Miscellaneous:
CC. Recoat Interior of Water Storage Tank (F101)
located on Burr Street west of Highway 99:
1. Approval of maintenance project to allow
for the recoating of the interior of a 1.125
million gallon water storage tank (F101) by
the City's contractor (California Water
Service Company) under our existing
operations and maintenance agreement for
an amount not to exceed $200,000).
2. Appropriation of $200,000 Domestic Water
Fund Balance to the Water Resources
Department Capital Improvement Budget for
the project.
dd. Transfer $330,000 project savings within the
Capital Outlay Fund from the Self- contained
Breathing Apparatus Project to renovate the
kitchens at Fire Stations No. 4 and No. 7 and to
renovate the restroom at Fire Station No. 1.
Bakersfield, California, April 18, 2012 — Page 10
8. CONSENT CALENDAR continued ACTION TAKEN
Successor Agency Business:
ee. Receive and file Successor Agency payments
from March 9, 2012 to April 5, 2012 in the
amount of $3,176,294.54.
Motion by Vice -Mayor Couch to adopt Consent APPROVED
Calendar items 8.a. through 8.ee. AB HANSON
9. CONSENT CALENDAR PUBLIC HEARINGS
None.
10. HEARINGS
None.
11. REPORTS
a. Housing Incentive Task Force: Final Report and
Dissolution of Ad Hoc Committee.
Assistant to the City Manager Smiley made staff
comments and recommended acceptance of the
Report.
Vice -Mayor Couch announced that the good news
for the homeowners is that there is a potential that
they might see a reduction in some of the assessments
on their tax bills.
Motion by Vice -Mayor Couch to accept the Final APPROVED
Report on the Findings and Dissolution of the Ad AB HANSON
Hoc Committee.
Mayor Hall acknowledged the students in attendance at the
meeting to learn about City government, and announced
that Vice -Mayor Couch will reconvene the meeting after
Closed Session .
12. DEFERRED BUSINESS
None.
13. NEW BUSINESS
None.
Bakersfield, California, April 18, 2012 - Page 11
14. CLOSED SESSION
a. Conference with Labor Negotiator pursuant to
Government Code Section 54957.6.
Motion by Vice - Mayour Couch to adjourn to Closed
Session at 6:12 p.m.
Motion by Councilmember Benham to adjourn from
Closed Session at 6:37 p.m.
RECONVENED MEETING AT 6:43 p.m.
15. CLOSED SESSION ACTION
a. Conference with Labor Negotiator pursuant to
Government Code Section 54957.6.
16. COUNCIL AND MAYOR STATEMENTS
None.
17. ADJOURNMENT
Vice -Mayor Couch adjourned the meeting at
6:43 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
ACTION TAKEN
APPROVED
AB HANSON
APPROVED
AB HANSON
NO REPORTABLE ACTION