HomeMy WebLinkAbout07/18/12_CC-AGENDA_PACKET° BAKERSFIELD CITY COUNCIL
AGENDA
MEETING OF JULY 18, 2012
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting - 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
2. INVOCATION by Ghurujoda Khalsa, Guru Ram Das Gudwara .
3. PLEDGE OF ALLEGIANCE by Sarah Clough, 7m grade student, Tevis Junior High School.
4. PRESENTATIONS
5. PUBLIC STATEMENTS
6. WORKSHOPS
7. APPOINTMENTS
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the June 27, 2012 Regular City Council Meeting.
Payments:
b. Receive and file department payments from June 15, 2012 to July 5, 2012 in the
amount of $20,266,423.71 and self- insurance payments from June 15, 2012 to
July 5, 2012 in the amount of $564,343.06, totaling $20,830,766.77.
Ordinances:
(Ward 2) C. First Reading of Ordinance amending the Official Zoning Map in Title 17 of the
Municipal Code by changing the zone district from C -O (Professional and
Administrative Office), R -3 (Multiple Family Dwelling) and R -3 -13 (Multiple Family
Dwelling- Parking), to R -3 -CH (Multiple Family Dwelling- Church) on a 4.68 acre site,
located at the northeast corner of H Street and 8m Street. (ZC# 12 -0011) (WZI, Inc.
representing Saint Francis Church c/o the Diocese of Fresno).
(Word 1) d. Adoption of an Ordinance amending Municipal Code Section 1. 12.010 by adding
Annexation No. 629 located at the southwest corner of Wilson Road and South
Union Avenue to Ward 1.
Resolutions:
e. Resolution accepting the City Clerk's Certification and declaring the results of the
Primary Municipal Election for the election of Mayor held in the City on June 5, 2012.
(Ward 2) f. Resolution authorizing the filing of an application with the Kern Council of
Governments for allocation of Transportation Development Act funds for FY 2012 -13
($271,702) for maintenance of the Bakersfield Amtrak Station during said fiscal year.
8. CONSENT CALENDAR continued
g. New Job Specification and Change to Salary Schedule:
Amendment no. 4 to Resolution No. 140 -08 approving Memorandum of
Understanding for employees of the Blue and White Collar Units and adopting
salary schedule and related benefits for Payroll Technician.
2. New Job Specification: Payroll Technician # 26090.
h. Revised Job Specification, Change to Salary Schedule and Reclassification:
Amendment No. 1 to Resolution No. 059 -12 setting salaries and related
benefits for officers and employees of the General Supervisory, Police
Supervisory and Management Units and adopting salary schedule and
related benefits for Community Development Coordinator.
2. Revised Job Specification: Community Development Coordinator # 89340.
3. Reclassification: Associate Planner to Community Development Coordinator
and Development Assistant to Development Associate.
(Ward 6) i. Resolution to add territory, Area 3 -84 (5101 Woodmere Drive) to the Consolidated
Maintenance District and approving, confirming and adopting the Public Works
Director's Report and authorizing collection of assessments by the Kern County Tax
Collector.
(Ward 2,3,4,5) j. Resolutions of Intention to add the following territories to the Consolidated
Maintenance District and preliminarily approving, confirming and adopting the
Public Works Director's Report for each:
1. ROI # 1717 to add Area 1 -91 (2738 Mosasco Street)
2. ROI # 1718 to add Area 3 -85 (8100 Pacheco Road)
3. ROI # 1719 to add Area 4 -106 (500 W Columbus Street)
4. ROI # 1720 to add Area 4 -107 (2620 Chester Avenue)
Agreements:
(Ward 4) k. Agreement with and indemnification of Albertson's for City's utilization of a vacant
lot at the southwest corner of Stockdale Highway and Buena Vista Road on July 20,
2012, to accommodate additional parking for the Willie Nelson Concert at the Park
at Riverwalk.
(Word 2) I. Agreement with SMG /Rabobank and California Interscholastic Federation (not to
exceed $175,000 - 3 year term) for event contribution to hold State Championship
High School Wrestling in Bakersfield.
(Word 4) M. Final Map and Landscape Agreement and Maintenance Agreement for Tract 6361
Phase 3 located north of Snow Road and west of Verdugo Road.
n. Street Utility Cut Guarantee Agreement with CVIN, LLC, in which utility company
guarantees the quality of its work in repairing, replacing, and restoring city streets
after cutting existing roadway to lay utility lines.
(Word 24) o. Design Consultant Agreement with Mark Thomas & Company, (not to exceed
$2,591,71 2.10; 80% funded by federal monies) for engineering design services for
Rosedale Highway Widening Project. (TRIP)
2 City Council Meeting of 07/18/2012
8. CONSENT CALENDAR continued
P. Agreement with Alta Planning & Design ($83,980) to prepare a Bakersfield Bicycle
Transportation Plan.
q. Agreement with Environmental Systems Research Institute Inc. ($117,000), to provide
Licenses and Software Support for server and client software.
r. Amendment No. 3 to Agreement No. 09 -087 with CompuCom Systems, Inc.
($215,385.20), to provide Microsoft Licenses for 1029 computers.
S. Amendment No. 5 to Agreement No. 08 -179 with SunGard Public Sector, Inc.
($168,405.43), for service support of licensed software.
(Ward 1) t. Amendment No. 1 to Long Term Ground Lease Agreement No. 11 -123 with Kern
Charter Services, Inc. (no fiscal impact to City), to extend the completion date from
October 19, 2012 to December 31, 2013 for Phase 1 of the Southwest Hangar
Construction Project at the Municipal Airport.
U. Amendment No. 1 to Agreement No. 11 -093 with Badger Meter Inc. (extending term
one year), to continue the supply of water meters.
V. Amendment No. 2 to Agreement No. 10 -132 with Jim Alfter Cement Contractor
($1,350,000; revised not to exceed $4,059,172 and extend term one year) to continue
the supply of concrete construction.
(Ward 4) W. Amendment No. 1 to Utility Agreement No. 11 -143 with Matrix Oil Corporation
($100,000; revised not to exceed $142,500) for relocation of overhead lines and
engineering design to relocate oil lines. (TRIP)
(Ward 3) X. Contract Change Order No. 4 to Agreement No. 11 -091 with Raminha Construction
($14,964.63; revised not to exceed $3,599,355.93) for the City Sanitary Landfill Closure
Project.
(Ward 1) Y. Contract Change Order No. 34 to Agreement No. 11 -035 with GSE Construction, Inc.
($73,265; revised not to exceed $5,311,312.08), for the Wastewater Treatment Plant
No. 2 Septage /Grease Receiving Station and Odor Control Project.
Bids:
(Ward 2) Z.
Reject all bids for the Parkway Improvements along Stockdale Highway from North
McDonald Way to North Stine Road Project.
aa.
Extend bid with Kern River Power Equipment, Inc. ($45,246.63), for four replacement
60" riding mulching lawn mowers for the Recreation and Parks Department.
(Ward 1) bb.
Extend bid with Quinn Company ($514,800) for two replacement articulated four -
wheel drive loaders with high lift loading option for use by the Public Works
Department, Solid Waste Division.
cc.
Accept bid from Jim Burke Ford, ($619,682.64) twenty seven replacement four -door
police special sedans for use by the Police and Fire Departments.
(Ward 1) dd.
Accept bid from Leete Generators ($74,930.21) for one standby generator for the
Public Works Department, Wastewater Division.
ee.
Accept bid and approve contract with George Salinas Tree Preservation (not to
exceed $300,000) for the annual contract for tree trimming services.
3 City Council Meeting of 07/18/2012
8. CONSENT CALENDAR continued
(Ward 7) ff. Pavement Rehabilitation 2012 Phase 2 - Panama Lane from State Route 99 to South
H Street:
1. Accept base bid and approve contract with Security Paving Company
($1,096,044.33) for project.
2. Appropriate $75,000 Gas Tax Fund balance to the Public Works Department's
Capital Improvement budget.
Miscellaneous:
gg. Appointment of voting delegate for 2012 League of California Cities Annual
Conference. (Staff recommends appointment of Councilmember Sullivan as delegate.)
hh. Department of Housing & Urban Development (HUD) Action Plan Amendments:
Fiscal Year 2012 -13 Action Plan Amendment No. 1 to allow Section 108 loan
payments related to the dissolution of the Bakersfield Redevelopment Agency
(RDA).
2. Fiscal year 2008 -09 Action Plan Amendment No. 14 and Fiscal Year 2005 -06
Action Plan Amendment No. 7 to allow funds to be drawn in accordance with
HUD regulations.
(Ward 3) ii. Appropriate $63,069 lease payment revenues to the Fire Department Operating
budget within the General Fund to pay for fire training costs associated with
Bakersfield College services provided at the Olive Drive Training Center.
(Ward 2) jj. Appropriate $698,851 reimbursement from the former Redevelopment Agency
(RDA) to the Public Works Capital Project budget within the Capital Outlay Fund for
for the Mill Creek Linear Park -Mill House project.
(Ward 2) kk. Appropriate $432,450 Housing Related Parks (HRP) State Grant revenue to the
Community Development Capital Improvement budget within the Capital Outlay
Fund for the Mill Creek Linear Park - Sister City Garden Project Phase B.
(Ward 2) II. Appropriate $200,000 North of the River's (NOR) Park Development Fees to the
Recreation and Parks Department's Capital Improvement budget within the Park
Improvement Fund for the Riverlakes Park Project.
(Ward 3) mm. Appropriate $22,708 Proposition 50 grant funds to the Recreation and Parks
Department's Capital Improvement budget within the Recreation Facility Fund for
the Kern River Upland Project.
Successor Agency Business:
nn. Receive and file successor agency payments from June 15, 2012 to July 5, 2012 in
the amount of $66,506.46.
Staff recommends adoption of Consent Calendar items 8.a, through 8.nn.
9. CONSENT CALENDAR PUBLIC HEARINGS
(Ward 5) a. Public Hearing to consider the Resolution ordering the summary vacation of
underlying road dedication on portions of Windermere Street, Campus Park Drive,
and S. Allen Road to facilitate re- dedication of new alignments. (Staff recommends
adoption of resolution.)
4 City Council Meeting of 07/18/2012
9. CONSENT CALENDAR PUBLIC HEARINGS continued
(Ward 3) b, Public Hearing to consider the Resolution ordering the vacation of portions of the
public utility easements as created with Tract Map 6444, Phase 2, within lots 11, 20,
104, 107, 151, 197, 204, 205, and 212, located in The Seasons Development, bordered
by Paladino Drive to the north and Panorama Drive to the south, (Staff recommends
adoption of resolution.)
10. CLOSED SESSION
11. HEARINGS
12. REPORTS
13. DEFERRED BUSINESS
14. NEW BUSINESS
(Ward 2) a, Disposition and Development Agreement with Chelsea Investment Corporation
($4,050,000) for the development of 72 units of senior housing located at 1303 S
Street,
Staff recommends approval of agreement.
b. Issuance of California Statewide Communities Development Authority ( CSCDA)
Limited Obligation Revenue Bonds (City of Bakersfield Consolidated Reassessment
District No, 12 -1), Series 2012 and City of Bakersfield Limited Obligation Refunding
Bonds (Local Obligations):
1, Resolution approving and confirming the report on the levy of reassessments
and the refunding of its 1915 Act Limited Obligation Improvement bonds.
2. Resolution providing for the issuance of the City's limited obligation refunding
bonds, Consolidated Reassessment District No. 12 -1; prescribing the date and
form of said bonds and prescribing the redemption provisions therefor;
authorizing the execution of said bonds, providing for the collection of
reassessments to pay the principal of and interest on said bonds; approving
the sale of said bonds (which establishes the maturities of and interest rates on
said bonds),
3. Resolution approving issuance and sale of not to exceed $21,670,000 principal
amount of CSCDA Limited Obligation Revenue Bonds (City's Consolidated
Reassessment District No, 12 -1), Series 2012; approving a preliminary official
statement, authorizing changes thereto and delivery thereof and of an official
statement to be derived therefrom; approving a local obligation purchase
contract, a bond purchase contract, and an escrow agreement, authorizing
modifications thereof and execution and delivery of each and authorizing
related actions necessary to implement the proposed refunding program,
4. Approval of reimbursement agreement with CSCDA for costs associated
with the initial refunding and annual administration costs regarding the
consolidated refunding district,
5, Authorize Finance Director to take actions necessary to establish funds and
appropriations to carry out the functions associated with the consolidation of
the 12 districts, the refunding, related annual debt service and administrative
costs.
Staff recommends approval of resolutions and agreement,
5 City Council Meeting of 07/18/2012
15. COUNCIL AND MAYOR STATEMENTS
16. ADJOURNMENT
Respectfully submitted,
iMt,e.QQy
Alan Tandy lJ.
City Manager
7/12/12 2:00pm
City Council Meeting of 07/18/2012
AGENDA HIGHLIGHTS
July 18, 2012 COUNCIL MEETING
Item 81. State Championship High School Wrestling. The State high school wrestling tournament
has been held in Bakersfield since 2004 and has proven to be extremely successful. The California
Interscholastic Federation, which coordinates the event, has been very pleased with the venue,
and has again awarded Bakersfield the bid to hold the championships here for another 3 years,
from 2013 through 2015. The tournament draws approximately 17,000 people and generates an
economic impact of about $1.8 million per year. This agenda item requests approval of the new
agreement between the CIF, the City and SMG to reimburse the OF annually for the right to hold .
the tournament here for the next 3 years. The City will contribute a total of $175,000, and SMG will
contribute a total of $42,500. The investment is well worth it, as past history has shown that we can
expect continued positive recognition for Bakersfield, which helps to attract other major events, as
well as the expected economic impact of over $5 million for the 3 year period of the agreement.
Item So. Rosedale Highway (Highway 58) Widening Per j Along with the other federally funded
TRIP projects that are well underway and moving closer to actual construction, the Rosedale
Highway Widening Project is now ready for the design phase. The total length of this project is
about 5 miles, widening it to 6 lanes from SR 99 going west to Calloway and, hopefully, to Allen
Road. The base project will take the widening west to Calloway, with additive alternates to be
phased in later for the segments west of Calloway to Allen Road, similar to the process that was
used for the Westside Parkway. Staff recommends selection of T.Y. Linn International for
engineering design services on this project and approval of an agreement in the amount of
$2,591,712.10, of which 80% will be paid from the Federal funds allocated to TRIP.
Item 8R. Panama Lane Pavement Rehabilitation Project. This project will reconstruct an area of
Panama Lane from SR 99 to South H Street. Three bids were submitted for construction of this
project, all acceptable, and staff recommends award to the low bidder, Security Paving
Company, in the amount of $1,096,044.33. The majority of the cost for this project (88.53%) will be
paid by federal Regional Surface Transportation Program funding, with the balance of 11.47%
coming from local gas tax revenues. This action also requests approval of a $75,000 appropriation
of Gas Tax Fund balance to the Public Works Capital Improvement Budget for a portion of the
local match funding.
Item 14c. Developer Agreement for South Mill Creek Senior Housing. The previous developer
selected for this project of 72 units of senior housing at 1303 South S Street in the South Mill Creek
area was unable to obtain financing to complete the project. A new RFQ and proposal was
issued, with 3 qualified developers submitting proposals. Staff's review and analysis determined
that Chelsea Investment Corporation has the best combination of qualifications and experience
to construct this project, known as the Mill Creek Courtyard Senior Residences. Staff recommends
approval of an agreement with Chelsea to provide them a $4,050,000 loan for construction
assistance and related predevelopment expenses. Chelsea is to repay the loan from their residual
receipts at a 3% interest rate, with a 55 year loan term, and secured by a deed of trust. Chelsea
has demonstrated their ability to develop affordable, in -fill projects, and they have proposed to
build this project with more units than originally planned, and will be targeting a wider range of
incomes and rents, increasing affordability for the senior tenants. Construction would begin in
April, 2013, with completion about a year later, in April, 2014. This project will improve a long-
standing blighted parcel and will be a hgrmonious and needed addition to the downtown
housing that has already been constructed at South Mill Creek.
Item 14b. Re- funding of Assessment District Bonds As a positive by- product of the discussions held
by the Housing Incentive Task Force earlier this year, we have an opportunity, through the
California Statewide Communities Development Agency ( CSCDA) to do a consolidated re-
funding of bonds on 12 Assessment Districts, located throughout various areas of the city, which will
result in significant savings for the property owners within those district boundaries. The amount of
total savings was originally estimated at about $3.4 million; however, with continued favorable
interest rates, the new estimated savings is now projected to be about $5,564,000, which translates
to about $722 per property, over the remaining life of the bonds, through 2024. This action
requests Council approval of three resolutions related to the re- funding and issuance of the new
bonds, as well as a reimbursement agreement with CSCDA for administrative costs. The
administrative costs are estimated at $15,000 annually, and will be funded from the annual
assessment collections, so the agreement with CSCDA will cause no General Fund impact.
Approved: �-
Alan Tandy, City Manager
cc: Department Heads
City Manager's File
City Clerk's File
News Media File
Agenda Highlights - July 18, 2012 Council Meeting
Page 2
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ADMINISTRATIVE REPORT
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10
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: S. 4L
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Roberta Gafford, City Clerk
July 6, 2012
APPROVED
DEPARTMENT HEAD 4 k
CITY ATTORNEY
CITY MANAGER
Approval of Minutes of the June 27, 2012 Regular City Council Meeting.
L itS1 0I T I L L I A 4. I 7_ A> r L01,11 11
Staff recommends approval.
BACKGROUND:
ndw
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: 8
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: July 5, 2012 CITY ATTORNEY O�
CITY MANAGER
SUBJECT: Receive and file department payments from June 15, 2012 to July 5, 2012
in the amount of $20,266,423.71, Self Insurance payments from June 15, 2012
to July 5, 2012 in the amount of $564,343.06, totaling $20,830,766.77
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
July 5, 2012, 4:15PM
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MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: C
TO: Honorable Mayor and City Council APPROVED
FROM: Jim Eggert, Planning Director DEPARTMENT HEAD
DATE: June 29, 2012 CITY ATTORNEY
CITY MANAGER /LS
SUBJECT: First reading of ordinance amending the Official Zoning Map in Title 17 of the
Bakersfield Municipal Code by changing the zone district from C -O (Professional
and Administrative Office), R -3 (Multiple Family Dwelling), and R -3 -P (Multiple
Family Dwelling- Parking), to R -3 -CH (Multiple Family Dwelling- Church) on a 4.68 -
acre site, located at the northeast corner of H Street and 8th Street. (ZC# 12 -0011:
WZI, Inc. representing Saint Francis Church c/o the Diocese of Fresno) (Ward 2).
RECOMMENDATION:
Staff recommends first reading of the ordinance.
1 .1101 SeZ•1llZ,f63
The proposed zone change is from C -O (Professional and Administrative Office), R -3 (Multiple
Family Dwelling), and R -3 -P (Multiple Family Dwelling- Parking), to R -3 -CH (Multiple Family
Dwelling- Church) on 4.68 -acre acres. The project site is well - established, containing the Saint
Francis Catholic Church sanctuary, meeting rooms, guest housing, a lighted parking area, and
other related church improvements.
The mix of zoning on the site has resulted in the church going through a confusing assortment
of zoning reviews, some with public hearings and others with just an administrative staff review.
The requested zone change, which includes adding a Church overlay zone, will place the
church's entire property holdings under one zone district. This will also bring certainty to the
church for future facility planning, consistent application of development standards, and
permit streamlining through a single administrative review process. The public gains certainties
knowing what uses can occur and how development standards will be applied. Public
hearings would only be required if deviations from the city's standards were requested. The
proposed rezoning is in compliance with the existing land use designations of the Metropolitan
Bakersfield General Plan, which is HR (High Density Residential) and OC (Office Commercial).
July 2, 2012, 2:45PM
KS /S:IDana14DMINS12012VULY17 -18 -0011 1.doc
ADMINISTRATIVE REPORT
On June 7, 2012 the Planning Commission held an advertised public hearing on this zone
change request, and recommended adoption by the City Council.
The Planning Commission received one letter from the public with concerns regarding on -site
parking and requesting that a traffic study be conducted. Regarding parking requirements,
the required number of parking spaces is determined by the Planning Department during the
site plan review process. Through that process, Traffic Engineering staff will review that aisle
widths, proposed drive approaches, and parking space sizes meet the City's development
standards.
Concerning traffic, the City Traffic Engineer reviewed the proposal and stated to the
Commission that since the zoning is more restrictive over the entire site and the site is mostly
developed, future improvements would most likely be limited as infill. In those instances traffic
impacts would be mitigated by the Traffic Impact Fee. However, a traffic analysis would be
required if future additions or changes to the site were proposed that would significantly
increase traffic above current levels.
Staff determined that the project is an in -fill development; and thus exempt from CEQA under
Section 15332 of the State CEQA Guidelines. A Notice of Exemption was prepared on April 19,
2012 in accordance with CEQA.
Staff recommends first reading of the zone change.
July 3, 2012, 12:47PM
KS /S:IDana1ADMINS12012UULY17 -18 -0011 1.doc
MEETING DATE: July 18, 2012 AGEND go
CTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Jim Eggert, Planning Director
DATE: June 28, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY p�
CITY MANAGER �J
SUBJECT: Adoption of ordinance amending Bakersfield Municipal Code Section 1.12.010
by adding Annexation No. 629 located at the southwest corner of Wilson Road
and South Union Avenue to Ward 1. (Ward 1)
RECOMMENDATION:
Staff recommends adoption of the ordinance.
BACKGROUND:
First reading of the ordinance was given on June 27, 2012.
This ordinance amends the ward boundaries to include Annexation 629 into the corresponding
Council ward. This annexation was recently approved by LAFCo.
Annexation No. 629 consists of a towing business and seven residential housing units (rentals),
and is located at the southwest corner of Wilson Road and South Union Avenue. The
annexation was initiated by the property owners, Phillip & Crista Dotson to include Golden
Empire Towing Company into the city limits. The residential property is owned by Vincent
Saldias & Elizabeth Crandell. During the creation of the map it was determined that the city
should include the full right of way of Wilson Road between the existing city boundary and
Union Avenue. In doing so, it was necessary to include the residential parcel into this
annexation to provide a logical boundary. LAFCo held a protest hearing on February 21, 2012.
No persons attended the hearing and no correspondence was received in favor or against
the annexation. This area will be included into Ward 1.
JE:dc
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ADMINISTRATIVE REPORT
LI
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: ja eA
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Roberta Gafford, City Clerk
July 3, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY �(T
CITY MANAGER_ &
Resolution accepting the City Clerk's Certification and declaring the results of the Primary
Municipal Election for the election of Mayor held in the City of Bakersfield on June 5, 2012.
RECOMMENDATION:
Staff recommends adoption of the resolution.
BACKGROUND:
This resolution is required to accept the City Clerk's Certification of the Canvass of Results of the Primary
Municipal Election held June 5, 2012 as certified by the Kern County Clerk, declaring the following person
elected to the Office of Mayor for a full four -year term, commencing January 7, 2013 and expiring January
2017:
Mayor: Harvey L. Hall
rg
July 3, 2012, 8:14AM
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MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: June 15, 2012
APPROVED
DEPARTMENT HEAD -'
CITY ATTORNEY
CITY MANAGER A-J
SUBJECT: Resolution authorizing the filing of an application with the Kern Council of
Governments for allocation of Transportation Development Act funds for Fiscal Year
2012 -13 ($271,702) for the maintenance of the Bakersfield Amtrak Station during
said fiscal year (Ward 2).
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND: Transportation Development Act (TDA) Funds are administered by the Kern
Council of Governments (Kern COG). TDA Article 4 Public Transportation funds have been used
by Kern COG to address transit problems. Golden Empire Transit and other transit service -
oriented organizations have been receiving these local transit funds to provide for the
transportation needs within the City of Bakersfield. The City of Bakersfield is also eligible for TDA
Article 4 Public Transportation funds to offset maintenance costs for the Bakersfield Amtrak
Station.
As the owner of the Amtrak Station, the City is responsible for certain maintenance activities of
the site. These Article 4 Transportation Development Act funds can be used to pay for those
maintenance activities. Costs incurred by the City for the Amtrak Station are fully funded with
Article 4 Transportation Development Act funds. This Resolution authorizes staff to submit an
application for those funds. The amount requested for Fiscal Year 2012/13 totals $271,702.
F1
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MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Christi Tenter, Human Resources Manager DEPARTMENT HEAD_
DATE: July 18, 2012
CITY ATTORNEY
CITY MANAGER
SUBJECT: New Job Specification and Change to Salary Schedule
Amendment No. 4 to Resolution No. 140 -08 approving Memorandum of
Understanding for employees of the Blue and White Collar Units and adopting
salary schedule and related benefits for Payroll Technician.
2. New Job Specification: Payroll Technician #26090
RECOMMENDATION:
Staff recommends adoption of the resolution and approval of the new job specification.
BACKGROUND:
The Finance Director requested a review to determine if a title and salary change for the two
current incumbents in Finance who process city -wide payroll would be appropriate. As a result
the Human Resources Division has conducted a review and is recommending the creation of
the Payroll Technician classification for the Payroll Section of the Finance Department. This is
due to gradual and natural outgrowth of duties that are more advanced and difficult which
has surpassed the duties of their current classification.
The recommended salary is commensurate to comparable positions both internally and
externally. The Finance Department has included the additional salary adjustments to be
included in the 2012 budget, only two (2) employees will be affected by the new job
classification and if approved will be reclassified under the new position title.
Current Salary Grade as Accounting Clerk II: 16.558 17.386 18.259 19.169 20.129
Proposed Salary Grade as Payroll Technician: 18.195 19.105 20.062 21.063 22.110
SEIU concurs with the proposed recommendations. The new job specification will be presented
to the Miscellaneous Civil Service Board at their July 17, 2012 meeting.
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ADMINISTRATIVE REPORT
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MEETING DATE: July 18, 2012 AGENDA SECTION: Consent
ITEM R h
TO: Honorable Mayor and City Council APPROVED
{ `^
FROM: Christi Tenter, Human Resources Manager ' DEPARTMENT HEAD_
DATE: July 12, 2012 CITY ATTORNEY v
CITY MANAGER
SUBJECT: Revised Job Specification, Change to Salary Schedule and Reclassification:
1. Amendment No. 1 to Resolution No. 059 -12 setting salaries and related benefits
for officers and employees of the General Supervisory, Police Supervisory and
Management Units and adopting salary schedule and related benefits for
Community Development Coordinator.
2. Revised Job Specification: Community Development Coordinator #89340
3. Reclassification: Associate Planner to Community Development Coordinator
and Development Assistant to Development Associate
RECOMMENDATION:
Staff recommends approval
BACKGROUND:
Over the past 12 months, EDCD has prepared for the dissolution of Redevelopment by evaluating
and reorganizing the department staff from 17 positions to 6. This was accomplished through
natural attrition, transfer of general positions to other City vacancies and a reduction in force
which resulted in the displacement of 2 individuals. In addition, the CVB has been transferred to
the City Manager's office with 4 accompanying staff. EDCD has been funded from CDBG,
HOME, TOT and Redevelopment Funds for several years and has not been the recipient of
General Funds for administrative operations since fiscal year 2009 -2010.
The Economic Development Director announced her retirement effective September 1, 2012
allowing for additional opportunities to consolidate the remaining EDCD division with the
Development Services Department. Recruitment for the new Director is currently underway.
In the right- sizing and reorganization, the department operations were significantly impacted due
to the loss of the Assistant Economic Development Director, Principal Planner, and Business
Manager. Key department responsibilities related to the City's HUD funding and day -to -day
oversight of the Community Development Block Grant $6 million dollar annual program became
the responsibility of the CDBG Planning Associate. The CDBG Planning Associate received
specialized HUD training and is responsible for preparation of the five year CDBG Consolidated
ADMINISTRATIVE REPORT Page 2
Plan and the City's annual application to HUD, administration of all CDBG programs and projects,
monitoring and project management of all CDBG funded activities. The proposed position,
Community Development Coordinator, will continue these core functions under the general
direction of management within the Development Services Department.
Many years ago, this responsibility was handled by the Community Development Coordinator
and later replaced with the Assistant Economic Development Director when the Community
Development Coordinator retired. To more accurately reflect the duties and responsibilities
associated with this position, a new job description and associated salary has been prepared for
the Community Development Coordinator and will be a member of the Supervisory Unit. The
Community Development Coordinator job specification was approved by the Civil Service Board
on July 17, 2012. It is recommended that the CDBG Associate Planner be reclassified to
Community Development Coordinator. The total cost for wages and benefits for the proposed
reclassification is estimated at $10,603. Funds are available in the EDCD Salary Account Budget
under the CDBG program.
In addition, staff recommends that the Development Assistant position be reclassified to a
Development Associate. The current job specification for the Development Associate indicates
that the position is distinguished from the Development Assistant position due to the degree of
independent project management and judgment required to perform regularly assigned duties.
The Development Associate position is the routine career ladder for a Development Assistant in
that as the work becomes more complex and independent the promotion is recommended.
Training and on -going job shadowing has been provided so that the current incumbent meets
minimum qualifications and is ready to perform at a more senior level to better support projects
with general oversight and supervision. The total cost for wages and benefits for the proposed
reclassification is estimated at $12,331. Funds are available in the EDCD Salary Account Budget
under the CDBG program.
Salary Grade Comparison:
1. Associate Planner:
$31.1170 $32.6780 $34.3120 $36.0270 $37.8320
Community Development Coordinator:
$38.5220 $40.4500 $42.4740 $44.5980 $46.8260
2. Development Assistant:
$24.7650 $26.0030 $27.2940 $28.6560 $30.0950
Development Associate:
$31.1170 $32.6780 $34.3120 $36.0270 $37.8320
BAg
ycovice, S
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: July 18, 2012 AGEND 9f SECTION: Consent Calendar
ITEM: 1.
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: June 25, 2012
APPROVED
DEPARTMENT HEAD All
r"
CITY ATTORNEY
CITY MANAGER S
SUBJECT: Resolution to add territory, Area 3 -84 (5101 Woodmere Drive) to the Consolidated
Maintenance District and approving, confirming, and adopting the Public Works
Director's Reports and authorizing collection of assessments by the Kern County Tax
Collector. (Ward 6)
RECOMMENDATION: Staff recommends adopting the Resolution.
BACKGROUND: On June 27, 2012, the Council adopted Resolution of Intention No. 1716 adding
the above territory to the Consolidated Maintenance District as required by Section 13.04.021 of
the Municipal Code. Inclusion in the Consolidated Maintenance District will provide for the
maintenance of parks and /or street landscaping. The area will be under park and /or streetscape
zones of benefit and will be assigned the appropriate tier levels when parks and /or street
landscaping have been installed.
The addition of this territory to the Consolidated Maintenance District is not prohibited by
Proposition 218.
The City of Bakersfield has received a letter from the owner(s) of the property described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owner(s) have also submitted a Proposition 218 ballot indicating their consent
to the assessment.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be supplied to the
subdividers) /developer(s) to be recorded with the subdivision map.
ps
G: \GROUPDAT \ADMINRPT \2012 \07 -18 \Res Estab admin - CMD 3- 84.docx
A
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ADMINISTRATIVE REPORT
I0
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: a.
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: July 3, 2012
APPROVED
DEPARTMENT HEAD it
CITY ATTORNEY
CITY MANAGER_
SUBJECT: Resolutions of Intention (ROI) to add the following territories to the Consolidated
Maintenance District and preliminarily approving, confirming, and adopting the
Public Works Director's Report for each:
1. ROI # 1717 to add Area 1 -91 (2738 Mosasco Street) - Ward 4
2. ROI # 1718 to add Area 3-85 (8100 Pacheco Road) -Ward 5
3. ROI #1719 to add Area 4 -106 (500 W Columbus Street) - Ward 3
4. ROI # 1720 to add Area 4 -107 (2620 Chester Avenue) - Ward 2
RECOMMENDATION: Staff recommends adopting the Resolutions of Intention.
BACKGROUND: A written request has been received by the City Engineer from the owners of the
parcels to be included into the Consolidated Maintenance District as required by section
13.04.021 of the Municipal Code. Inclusion in the Consolidated Maintenance District will provide
for the maintenance of a public park and street landscaping. This area will be .under the park
and streetscape zones of benefit and will be assigned appropriate tier levels when a park has
been constructed and street landscaping has been installed.
Staff is recommending the new territories be added to the Consolidated Maintenance District at
the next City Council meeting.
The City of Bakersfield has received letters from the owners of the properties described above
which waives the public hearing concerning inclusion in the Consolidated Maintenance District.
This allows the City to expedite the maintenance district process to satisfy the subdivision
requirement. The owners also have submitted a Proposition 218 ballot indicating their consent to
the assessments.
In order to provide future property owners with disclosure regarding the inclusion of land in the
Consolidated Maintenance District and the estimated maximum annual cost per equivalent
dwelling unit, a covenant has been drafted and will be supplied to the
subdivider(s) /developer(s) to be recorded with the subdivision map.
ps
G: \GROUPDAT \ADMINRPT \2012 \07- 18 \ROI 1717 1718 1719 1720 est CMD.docx
1
ADMINISTRATIVE REPORT
111111111
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: 8 k
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: July 10, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY AT
CITY MANAGERS
SUBJECT: Agreement with and indemnification of Albertsons to allow City to utilize a vacant
lot at the southwest corner of Stockdale Highway and Buena Vista Road on July
20, 2012, to accommodate additional parking for the Willie Nelson Concert at The
Park at River Walk. (Ward 4)
RECOMMENDATION:
Staff recommends approval of the agreement.
BACKGROUND:
This agreement will allow City, without compensation, to utilize a vacant lot at the southwest
corner of Stockdale Highway and Buena Vista Road owned by Albertsons to accommodate
additional parking for the Willie Nelson concert at The Park at River Walk on July 20, 2012.
However, Albertsons has insisted on including an indemnity clause as a term of the agreement
which requires the City to defend and hold harmless Albertsons from and against any and all
loss, damage, liability or claims (including, without limitation, costs and expense of litigation and
reasonable attorneys' fees) arising from, or connected with the agreement.
R1:lsc
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ADMINISTRATIVE REPORT
0
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: David Lyman, CVB Manager
DATE: May 30, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER I&
SUBJECT: Reimbursement Agreement between the City of Bakersfield, the California
Interscholastic Federation ( "CIF "), and SMG in an amount not to exceed $175,000
over three years to serve as an event contribution to CIF for holding State
Championship High School Wrestling in Bakersfield. (Ward 2)
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
In February 2012 the Bakersfield Convention and Visitors Bureau (CVB) and SMG successfully
submitted a bid to CIF and won the right to hold the State Wrestling Tournament in Bakersfield
for the three -year period: 2013, 2014 and 2015.
The CIF State Wrestling Tournament has been held at the Rabobank Arena since 2004 and
annually draws an estimated 17,000 participants, spectators, and officials to Bakersfield. The
attendees fill up all city hotel rooms, dine at local restaurants, and purchase other incidentals,
generating an estimated economic impact (EEI) of $1.8 million per year. The EEI includes the
generation of new sales tax and Transient Occupancy Tax (TOT) that is primarily utilized for city
services unrelated to travel and tourism. The total EEI of the three -year tournament is $5.5 million.
A byproduct of hosting the CIF Wrestling Tournament is the ability of the CVB to use the positive
notoriety and media coverage as a marketing tool to attract other sports groups to Bakersfield.
Recent events the CVB has assisted in bringing to Bakersfield include the 2012 Stage 5 Amgen
Tour of California (EEI: $3.0 million minimum), 2012 & 2013 Amateur Softball Association Men's /
Youth National Championships (EEI: $1.4 million), and 2009 - 2013 US Nationals BMX Races ($2.96
million).
Over the past nine years, the CVB has reimbursed CIF in return for holding its annual State
Championship Wrestling Tournament in Bakersfield. During the past three years, Bakersfield
MB:wz
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ADMINISTRATIVE REPORT
has reimbursed CIF $60,000 annually: $50,000 from the CVB and $10,000 from SMG. For the
next three years, Bakersfield proposed to CIF a tiered contribution plan as follows:
2013: $67,500 (CVB $55,000 + SMG $12,500)
2014: $75,000 (CVB $60,000 + SMG $15,000)
2015: $75,000 (CVB $60,000 + SMG $15,000)
Page 2
The total City contribution for this three year period would be $175,000. As has been the
practice up to this point, CIF will invoice both the City and SMG upon the completion of each
year's tournament.
M B:wz
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S: \Admin Reports \City Council Admins 2012 -CVB \CIF Wrestling 2013 -2015 Admin Report 5- 12.Docx
ADMINISTRATIVE REPORI
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Raul Rojas, Public Works Director
June 28, 2012
APPROVED
DEPARTMENT HEA
CITY ATTORNEY i P�-
CITY MANAGER /�
Final Map and Landscape Agreement and Maintenance Agreement for Tract
6361 Phase 3 located north of Snow Road and west of Verdugo Road. (Ward 4)
RECOMMENDATION: Staff recommends approval of the map and agreements.
BACKGROUND: These Agreements are entered into to secure the construction of the
improvements required for the Subdivision Map. For Tract 6361 Phase 3, these improvements
are just for landscaping. All other infrastructure has been constructed, inspected and
completed. The developer is entering into a Maintenance Agreement with the City to secure
the required 1 year maintenance warranty period for these completed improvements.
NOTE: THE AGREEMENTS ARE
FILED IN THE CITY CLERK'S
OFFICE FOR REVIEW.
mps
July 6, 2012, 9:45AM
G: \GROUPDATWDMINRPT \2012 \07- 18\Admin Tract 6361.doc
A
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ADMINISTRATIVE REPORT
IFO
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: July 2, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Street Utility Cut Guarantee Agreement with CVIN, LLC in which utility company
guarantees the quality of its work in repairing, replacing, and restoring city streets
after cutting existing roadway to lay utility lines (All Wards.)
RECOMMENDATION: Staff recommends approval of guarantee agreement.
BACKGROUND: CVIN, LLC (Central Valley Independent Network), a provider of internet
and data network systems in central and northern California, is currently expanding their fiber
optics infrastructure throughout the City of Bakersfield. CVIN's fiber optics infrastructure lies
within the city street right -of -way. CVIN is required to obtain a street permit for each individual
project. With every street permit, CVIN is required to pay a deposit and a pavement
degradation fee. As an alternative to paying the deposit and a pavement degradation fee,
CVIN desires to enter into a Street Utility Cut Guarantee with the City that guarantees CVIN will
repair any substandard work done to City streets as a result of its expansion and maintenance.
With the Street Utility Cut Guarantee, the street permit process for CVIN and City staff is
expedited.
There is no cost to the City associated with this guarantee agreement.
bw
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ADMINISTRATIVE REPORT
C �'y
/FO
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council AP VED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
DATE: July 5, 2012 CITY ATTORNEY
CITY MANAGER �S
SUBJECT: Design Consultant Agreement with Mark Thomas and Company (for an amount
not to exceed $2,591,712.10; 80% funded by federal monies) for Engineering
Design Services for the Rosedale Highway Widening Project. (TRIP) (Ward 2 and 4)
RECOMMENDATION: Staff recommends approval of Agreement.
BACKGROUND: This Agreement is for Engineering Design Services for the Rosedale Highway
Widening Project. The project consists of widening State Route 58 to six lanes for approximately
5 miles, from just west of State Route 99 to Allen Road. When construction of the project is bid, it
is anticipated that the base project will be from 99 to Calloway. However, additive alternates
will also be used for segments west of Calloway (similar to what was done when bidding the
Westside Parkway project), so that as much of the project as possible can be built with the
funding that is available at the time of bidding.
City staff issued a Request for Proposals / Request for Qualifications (RFP /RFQ) for Engineering
Design Services for the Rosedale Highway Widening Project. The following seven firms
responded to this RFP:
T.Y.LIN International (San Diego, California)
Mark Thomas and Company (Fresno, California)
AECOM (Orange, CA)
HDR (Sacramento, California)
KOA Corporation (Monterey Park, California)
CH2M Hill (Los Angeles, CA)
BergerABAM (Irvine, CA)
Based on a review of their proposals, the selection committee invited the first four firms listed
above to interview with the committee. Based on the rankings from both the proposals and the
interviews, Mark Thomas was selected as the most qualified to provide engineering design
services for the Rosedale Highway Widening Project. In accordance with federal procurement
procedures for engineering services, after Mark Thomas was selected, the cost for providing
these services was negotiated by the Public Works TRIP staff.
Staff recommends approval of this Agreement. This Agreement is funded with 80% federal
monies and a 20% non - federal match. Adequate funds have been previously budgeted for this
design work.
Due to the voluminous nature of the exhibits to this agreement, they are on file in the City Clerk's
Office for review.
TDW G: \GROUPDAT\ADMINRPT\2012 \07 -18 \Mark Thomas Agreement Admin REV2 doc (4).doc
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Jim Eggert, Planning Director DEPARTMENT HEAD
DATE: July 2, 2012 CITY ATTORNEY
CITY MANAGER
SUBJECT: Bakersfield Bicycle Transportation Plan (All Wards):
1. Agreement with Alta Planning + Design ($83,980) to prepare a Bakersfield
Bicycle Transportation Plan.
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
On February 21, 2012, the City was awarded a grant for $120,000 through a clean air fund
created by the Sierra Club and administered by the Rose Foundation for communities and the
environment for the preparation and approval of a Bicycle Transportation Plan (BT Plan). On
March 7, 2012 the Bakersfield City Council approved the appropriation of the $120,000 Rose
Foundation Grant to the Development Services' Operating Budget in the Capital Outlay Fund.
The BT Plan's objective is to provide a bikeway facilities management plan which will establish
the necessary framework for decision making of where to expend funding for bicycle projects
within the City of Bakersfield. Certification of the Bakersfield BT Plan will allow the City to
become eligible for an available funding source through Caltrans' Bicycle Transportation
Account (BTA) to enhance and /or construct new bicycle facilities. The City's planning efforts
will be compatible with the work being done by Kern COG and in compliance with the
General Plan.
Development and certification of the Bakersfield BT Plan includes hiring a consultant to assist
with the plan's preparation. A Request For Proposals (RFP) solicited a response from three
professional firms, Alta Planning + Design, RBF Consulting, and Active Transportation Alliance.
At the conclusion of the evaluation, staff determined that Alta Planning + Design is the best
qualified consultant. Alta Planning + Design is an experienced and well qualified specialist in
bicycle transportation and multi -modal transportation planning, design, and implementation
and their fee proposal is for $83,980. The remainder of the grant funds will be used for
administration, public hearings and CEQA compliance.
July 2, 2012, 2:48PM
KS /S:IDanaIADMINS12012UULW -18- Bicycle Transportation Plan Agreement doc
BAKE
pct yco►ro4
ADMINISTRATIVE REPORT
LIFO
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: IQ e
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: July 5, 2012
DEPARTMENT HEAD
CITY ATTORNEY_
CITY MANAGER
APPROVED
SUBJECT: License Agreement with Environmental Systems Research Institute, Inc., (ESRI), to provide
Licenses and Software Support for server and client software in the amount of $117,000.00.
RECOMMENDATION: Staff recommends approval of the purchase
BACKGROUND: On July 29, 2009, the Council approved a three year Enterprise License Agreement
(Agreement No. 09 -103) with Environmental Systems Research Institute, Inc., (ESRI), that allows the City
to install the latest versions of ESRI products on City computers. The City has used ESRI, software for
Geographic Information Systems (GIS) since 2000. This Enterprise License Agreement (Agreement No.
09 -103) is due to expire 31 July and this Agreement is to enter into another three year Enterprise License
Agreement with ESRI.
As use of GIS has grown over the years the cost of maintenance has risen every year for the last few
years as we have increased our license total. This agreement allows for the unlimited use and upgrades
of the ESRI desktop and server products as described in the contract resulting in a level payment for the
next three years. The software is used by many departments for producing maps, ward boundaries, parcel
lines, fire fund, etc. This three year contract totals $351,000.00 with yearly payments of $117,000.00 which
is available in the Information Technology operating budget.
aF a B oxE�s
ADMINISTRATIVE REPORT
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: A -1r.
TO: Honorable Mayor and City Council
FROM: Alan Tandy, City Manager
DATE: July 05, 2012
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
SUBJECT: Amendment No.3 to Agreement No. 09 -087 with CompuCom Systems, Inc., to provide
Microsoft Licenses for 1029 Computers in the amount of $215,385.20.
RECOMMENDATION: Staff recommends approval of the amendment.
BACKGROUND: On July 15, 2009, the City Council approved a five -year Enterprise Agreement (Contract
No. 09 -087) with Microsoft Corporation that allows the City to install the latest version of Microsoft
products on City computers. In accordance with the original agreement, the City inventories all Microsoft
licenses being utilized during the year and pay for only those licenses being used. This year, the cost of
licenses being used totals $215,385.20. The agreement covers server and desktop software that is used
for producing letters and spreadsheets, and for running the City's Servers, databases and website. This
amount is available in the Information Technology operating budget.
EC /ITD
7/5/2012 10:33 AM
BA
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ADMINISTRATIVE REPORT
FIFO
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: R rm-
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Alan Tandy, City Manager
July 05, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER S
Amendment No. 5 to Agreement No. 08 -179 with Sungard Public Sector, Inc. (SPS) for
Service Support of Licensed Software in the amount of $168,405.43.
RECOMMENDATION:
Staff recommends approval of agreement.
BACKGROUND:
On October 22, 2008, the Council approved Agreement No. 08 -179 with SunGard Public Sector (SPS)
under which SPS agreed to provide software maintenance services for the licensed programs owned by
the City. In accordance with the original agreement the City pays maintenance fees for those licenses
being used.
SPS developed many of the software programs which the City runs on the AS /400 computer. Such
programs include: Purchasing /Inventory; Payroll /Personnel; Accounts Receivable; Accounts Payable;
Business Licenses; Utility Billing; Work Orders; Fire Records Management; Building Permits; Planning &
Zoning; Park Reservations, etc. This amendment will ensure that SPS continues to update software and
provide service for any problems encountered with these programs.
The yearly maintenance and service support payments have been fairly constant over the past three years
of this agreement. The original payment for 2009 was $170,326.75, 2010 was $168,436.74 and 2011 was
$168,853.33. This agreement calls for a one -time payment of $168,405.43 which will ensure support
through July 31,2013.
IT/ECH
S: \Eddie \Contracts \HTE Amendment\2011 \Admin for SPS Maint Agreement Amendment 4.doc
A
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ADMINISTRATIVE REPORT
NY V
1F0
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: June 18, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Amendment No. 1 to Long Term Ground Lease Agreement No. 11 -123 with Kern
Charter Services, Inc. (no fiscal impact to City) to extend the completion date from
October 19, 2012 to December 31, 2013 for Phase 1 of the Southwest Hangar
Construction project at the Bakersfield Municipal Airport (Ward 1).
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: The City entered into Long Term Ground Lease Agreement No. 11 -123 on
October 19, 2011 with Kern Charter Services. The purpose of this agreement was to set forth the
terms and project completion schedule for the development and construction of the first phase
of the Southwest Hangar project.
The original completion date for Phase 1 of the project was to be October 19, 2012. Due to the
downturn in the economy and concern about demand for the proposed hangars, Kern Charter
has not started hangar construction. On May 9, 2012, staff received a request from Kern Charter
to extend the project's completion date to December 31, 2013.
Staff recommends approval of this one -time extension.
There is no fiscal impact to the City in extending the project's completion date. In addition, there
is no General Fund impact associated with this Agreement.
Sp
June 27, 2012, 10:26AM
Admin Report Kern Charter Amend 1 to 11 -123
BAK
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ADMINISTRATIVE REPORT
FO
MEETING DATE: JULY 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nelson Smith, Finance Director
JULY 5, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY K -
CITY MANAGER.. &
Amendment No. 1 to Agreement No. 11-093 with Badger Meter, Incorporated;
extending the contract term one year, to continue the supply of water meters.
(City Wide)
RECOMMENDATION: Staff recommends approval of amendment.
BACKGROUND: On August 17, 2011, Council approved the Annual Contract for the supply of
water meters to Badger meter, Incorporated in the amount of $593,793.94; renewable annually
thereafter for four consecutive one -year periods.
The bids solicited were based on a list of various sizes of water meters with estimated quantities.
The contract was awarded to the lowest bidder Badger Meter, Inc. in the amount of
$593,763.94. The demand for water meters has decreased with the decline of new building
permit applications. The total purchases during the first year of this contract amount to about
$93,000. There is over $500,000 still available on this contract; therefore, no dollar increase is
needed. This request is a time -only extension to add another 12 months to the purchasing
timeline.
If approved, Amendment No. 1 will extend the term one year. Funds are budgeted within the
operating budget of the Water Resources Enterprise Fund. Approval of the amendment will
allow the City to continue to meet the demand to supply of water meters.
Purchasing Division/ch
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Agreement 11- 093.docx
July9,2012, 10:21 A.M.
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MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council P
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD f'+
DATE: July 5, 2012 CITY ATTORNEY
CITY MANAGER S
SUBJECT: Contract Change Order No. 4 to Agreement No. 11 -091 with Raminha
Construction ($14,964.63; revised not to exceed $3,599,355.93) for the
Bakersfield City Sanitary Landfill Final Closure Project (Ward 3).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: This project provides for the final closure of the Bakersfield City Sanitary Landfill
After the preconstruction survey was complete, it was discovered that the north slope area will
need to be expanded due to existing ground conditions. Failure to expand this area will result in
sloping that is too steep thereby causing potential lack of stability and future erosion of the
hillside. In order for this slope to be expanded, a "keyway" has to be constructed at the bottom
of this slope to provide a structural interlock to the existing ground. The contractor has agreed to
provide the additional survey, clearing operations, and earthwork needed to construct this
keyway for the lump sum price of $14,964.63.
The net cost increase of Contract Change Order 4 is $14,964.63. The sum of all change orders to
date on this project reflects a total cost increase of $230,447.93 (which results in a 6.8% increase
of the original contract amount) as illustrated below:
• Original Contract Amount = $3,368,908.00
• Amended Contract Agreement after Change Orders = $3,599,355.93
Net Increase to date = $ 230,447.93
Sufficient funds are budgeted to fund this Change Order. There is no General Fund impact
associated with this Change Order.
RM (Construction)
July 10, 2012, 8:27AM
G:\ GROUPDATWDMINRPT12012\07- 18 \CCO 4 Bakersfield City Sanitary Landfill Final Closure - revised.doc
BA
yao 1, S
U ADMINISTRATIVE REPORT
LIFO
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Raul M. Rojas, Public Works Director
DATE: July 3, 2012
APPROVED
DEPARTMENT HEAD "
L
CITY ATTORNEY
CITY MANAGER /� p�
SUBJECT: Contract Change Order No. 34 to Agreement No. 11 -035 with GSE
Construction, Inc. ($73,265; revised not to exceed $5,311,312.08) for the
Wastewater Treatment Plant 2 Septage /Grease Receiving Station and
Odor Control Project (Ward 1).
RECOMMENDATION: Staff recommends approval of Contract Change Order.
BACKGROUND: This project provides for the installation of a septage /grease receiving station
and odor control measures at Wastewater Treatment Plant No. 2.
During the construction of the project, it was noted that the existing equipment and structures
inside the headworks were not in the locations indicated on the project plans. This required the
Foul Air Piping to be field modified to maneuver around the existing equipment inside the
headworks to match the existing field conditions. The contractor has agreed to accept a lump
sum of $73,265 as full compensation to locate the conflicts and to modify the Foul Air Piping
inside and around the headworks building.
The cost increase of Contract Change Order 34 is $73,265. The sum of all change orders to
date on this project reflects a total cost increase of $623,312.08 (which is 13.3% of the original
contract amount) as illustrated below:
• Original Contract Amount = $4,688,000.00
• Amended Contract Agreement after Change Orders = $5,311,312.08
Net Increase to date = $ 623,312.08
Sufficient funds are budgeted to fund this Change Order. There is no General Fund impact
associated with this Change Order.
RM (Construction)
July 5, 2012, 8:11AM
G:\ GROUPDAT \ADMINRPT\2012 \07- 18 \CCO 34 WWTP 2 Septage Receiving and Odor Control.doc
BA
U ! ADMINISTRATIVE REPORT
AM
LIFO
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: 8, Z ,
TO:
FROM:
DATE:
SUBJECT
Honorable Mayor and City Council
Raul M. Rojas, Public Works Director
July 2, 2012
APPROVED
"R
DEPARTMENT HEAD ,'
CITY ATTORNEY
CITY MANAGER &
Reject all bids for the Parkway Improvements along Stockdale Highway from North
McDonald Way to North Stine Road Project (Ward 2).
RECOMMENDATION: Staff recommends rejection of all bids.
BACKGROUND: This project would provide for the construction of landscape improvements in
the parkway on the north side of Stockdale Highway adjacent to the sound wall constructed
several years ago. This parkway improvement project is the final part of the Stockdale Highway
median improvement project.
Federal funds provide 88.53% of the project's funding with gas tax revenues providing the 11.47%
local match requirement. In aggregate, $229,000 was budgeted for this project. The City
received only one bid for this project ($384,433.10) which was more than double the Engineer's
Estimate of $188,000 and 68% more the $229,000 budgeted for the project.
This project falls under the City's Disadvantaged Business Enterprise (DBE) Program, which is a
requirement of recipients of Federal Highway Administration funds. The current DBE Program for
the Federal Fiscal Year (FFY) 11 /12 lists mandatory pre -bid meetings for general contractors as a
race neutral measure. Pre -bid meetings were mandatory for potential general contractors and
optional for DBE firms as defined by federal regulations. The primary goal of these pre -bid
meetings was to bring potential general contractors and DBEs together in one room to exchange
contact information. The City has held these mandatory pre -bid meetings for over three years
with limited success in attracting DBEs. The DBE Program for FFY 12/13 will be revised to remove
mandatory pre -bid meetings as a race neutral measure. Eliminating the pre -bid meetings offers
more general contractors the opportunity to bid which should yield bids that are more favorable.
Only two contractors attended the mandatory pre -bid meeting for this parkway improvement
project. Only one of these two contractors submitted a bid. Therefore, staff recommends
rejection of all bids and re- advertising of the project. Federal guidelines for this project require
that funds be committed by August 31, 2012. In order to have sufficient time for re- bidding, staff
has requested a six -month extension to Caltrans. Staff anticipates the DBE program for FFY 12/13
will be approved by Caltrans in October. Therefore, this project can be rebid in November 2012
with award of the contract occurring in January 2013.
PWMGM/T2K212
July 3, 2012, 9:42AM
G: \GROUPDAT\ADMINRPT\2012 \07 -18 \Reject All Bids For Stockdale Hwy. Parkway Improvements. Doc
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: 6- as
TO: Honorable Mayor and City Council
APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: July 2, 2012 CITY ATTORNEY
CITY MANAGER
SUBJECT: Extend Bid from Kern River Power Equipment, Incorporated, Bakersfield, in the
amount of $45,246.63 for four (4) replacement 60" riding mulching lawn mowers
for the Recreation and Parks Department. (Citywide)
RECOMMENDATION: Staff recommends extension of bid.
BACKGROUND: On February 16, 2011, Council accepted the bid from Kern River Power
Equipment, Incorporated for the purchase of six (6) riding mulching lawn mowers. The
specifications included a provision whereby, with the written approval of both the bidder and
the City, the City may purchase additional units at the same per unit cost within one year after
acceptance of the original bid. Kern River Power Equipment, Incorporated has indicated their
approval of extending the unit cost of $10,547 for 60" mowers (total $45,246.63 including tax)
for this purchase.
Funds for the purchase are in the FY 2012 -2013 adopted budget within the Equipment
Management Fund. All four (4) mowers scheduled for replacement are beyond their life
expectancy and one (1) of those units is in need of immediate repair.
Purchasing Division/kb
SAPURCHWDMIN\Admin 12 -13 \Riding Mulching Lawn Mowers, extension of bid 10- 11-46, July 18, 2012.doc
July 2, 2012
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: July 2, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: Extend Bid from Quinn Company, Bakersfield, in the amount of $514,800 for two
(2) replacement articulated four -wheel drive loaders with high lift loading option
for use by the Public Works Department, Solid Waste division. (Ward 1)
RECOMMENDATION: Staff recommends extension of bid.
BACKGROUND: On December 14, 2011, Council accepted the bid from Quinn Company,
Bakersfield, for the purchase of two (2) articulated four -wheel drive loaders with high lift
loading options. The specifications included a provision whereby, with the written approval of
both the bidder and the City, the City may purchase additional units at the same per unit cost
within one year after acceptance of the original bid. Quinn Company has indicated their
approval of extending the unit cost of $240,000 for articulated loaders (total $514,800 including
tax) for this purchase.
Funds for the purchase are in the FY 2012 -2013 adopted budget within the Equipment
Management Fund. The two (2) units scheduled for replacement have been used beyond
their recommended useful life.
Purchasing Division/kb
SAPURCHWDMINWdmin 12- 13Wrticulated 4WD loader with high lift, extension of bid 11- 12-46, July 18, 2012.doc
July 3, 2012
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: L1. G
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: July 5, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY AL CITY MANAGER F-J
SUBJECT: Accept bid from Jim Burke Ford, Bakersfield, in the amount of $619,682.64 for
twenty seven (27) replacement four door police special sedans for use by the
Police and Fire Departments. (Citywide)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Invitations to bid were sent to over one hundred (100) suppliers of sedans.
Seven (7) bids were received in response to solicitation.
Funds are budgeted in the Equipment Replacement Fund for the purchase of twenty one (21)
replacement police special sedans and two (2) replacement police special sedans which are
upgrades from police motorcycles being taken out of service and not intended for
replacement. Additionally, the Fire Department has funds budgeted in the Equipment
Replacement Fund for the purchase of four (4) marked emergency response vehicles which
are upgrades from full size sedans. The police special sedans meet the needs of the Fire
Department for these replacements.
The units to be replaced have high mileage and have reached their useful life.
The seven (7) bids received are as follows.
BIDDER
AMOUNT
VEHICLE TYPE
Jim Burke Ford, Bakersfield, CA
$619,682.64
Ford Interceptor
Haddad Dodge, Bakersfield, CA
$677,696.96
Dodge Charger
McPeek's Dodge, Anaheim, CA
$688,961.43
Dodge Charger
Elk Grove Dodge, Elk Grove, CA
$709,347.51
Dodge Charger
Winner Chevrolet, Elk Grove, CA
$821,326.16
Chevrolet Caprice
Huntington Beach Dodge, Huntington Beach, CA $831,229.63 Dodge Charger
Three Way Chevrolet, Bakersfield, CA $847,715.13 Chevrolet Caprice
Staff finds the bid submitted by Jim Burke Ford, Bakersfield, to be acceptable.
Purchasing Division/kb
SAPURCHWDMINWdmin 12 -13 \Four Door Police Special Sedans, 11- 12 -97, July 18, 2012.docx
July 5, 2012
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: g, dd .
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: July 2, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER �S
SUBJECT: Accept bid from Leete Generators in the amount of $74,930.21 for one (1)
standby generator for the Public Works Department, Wastewater Division.
(Ward 1)
RECOMMENDATION: Staff recommends acceptance of the bid.
BACKGROUND: Invitations to bid were sent to over two hundred (200) suppliers of generators to
be used by the Wastewater Division. Five (5) bids were received in response to solicitation.
The standby generator will be used to power the secondary treatment process including the
trickling filters during a power outage at Wastewater Treatment Plant 2. Currently there is no
standby power source to provide power to the secondary treatment process. Without standby
power the wastewater could back up in the sewer collection system over time causing
potential sewer overflows.
Funds are budgeted within the Sewer Enterprise Fund to cover this purchase. There is no
General Fund impact associated with this purchase.
The five (5) bids received are as follows.
Mq •
Leete Generators $74,930.21
Santa Rosa, CA
Valley Power Systems, Inc. $83,118.75
Ontario, CA
Quinn Power Systems $83,751.53
Bakersfield, CA
Cummins West, Inc. $84,534.45
Bakersfield, CA
N.B. Sales & Service, Inc. $85,685.24
Bakersfield, CA
Staff finds the bid submitted by Leete Generators to be acceptable.
Purchasing Division/kb
SAPURCHWDMINWdmin 12 -13 \Standby Generator 400ICw for WW, Supply Only, Bid No. 11- 12 -92, July 18, 2012.docx
July 3, 2012
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: , e ,'e
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Nelson K. Smith, Finance Director
July 5, 2012
IO
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER S
Accept bid and approve contract to George Salinas Tree Preservation (not to
exceed $300,000) for the annual contract for tree trimming services. (Citywide)
RECOMMENDATION: Staff recommends acceptance of bid and approval of contract.
BACKGROUND: Invitations to Bid were sent to over one hundred (100) contractors for tree
trimming services for the Recreation and Parks Department. Seven (7) bids were received in
response to the solicitation. The contract is for a one year period; renewable annually for four
consecutive one -year periods at the City's option and upon mutually agreeable terms.
The bids solicited were based on a list of tree pruning, removal and other related service
descriptions with estimated quantities. The successful contractor will provide tree trimming
services at various City locations on an on -call as needed basis. Funds in the amount of
$300,000 are budgeted in the General Fund for this contract.
The seven (7) responses are as follows:
BIDDER ANNUAL ESTIMATE TOTAL
George Salinas Tree Preservation, Placentia, CA $216,730.00
Stay Green, Inc., Santa Clarita, CA $260,308.00
The Original Mowbray's Tree Service, Inc., San Bernardino, CA $298,418.00
West Coast Arborists, Inc., Anaheim, CA $305,132.00
Pestmaster Services, Reno, NV $393,575.50
United Pacific Services, Inc., La Habra, CA $396,420.00
General Tree Service, Inc., Bakersfield, CA $409,998.00
Staff finds the bid submitted from George Salinas Tree Preservation, Placentia, to be
acceptable and recommends approval of a contract in the amount of $300,000.
Purchasing Division/kb
SAPURCHWDMINWdmin 12 -13WC Tree Trimming Services, 11 -12 -102, July 18, 2012.docx
Created on 7/5/2012.
A
ADMINISTRATIVE REPORT
c �raer a®
1F0
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: ,F�p
TO: Honorable Mayor and City Council
FROM: Raul Rojas, Public Works Director
DATE: June 17, 2011
APPROVED
DEPARTMENT HEA
CITY ATTORNEY
CITY MANAGER
SUBJECT: Pavement Rehabilitation 2012 Phase 2 - Panama Lane from State Route 99 to South
"H" Street (Ward 7):
1. Accept base bid and approve contract to Security Paving Company
($1,096,044.33) for project.
2. Appropriate $75,000 Gas Tax Fund balance to the Public Works Department's
Capital Improvement Budget.
RECOMMENDATION:Staff recommends acceptance of low bid, and approval of contract and
appropriation.
BACKGROUND: This project consists of reconstructing the existing pavement structural section,
constructing access ramps, modifying curb and gutter, striping, and installing pavement markings
and traffic signal detector loops. This project is predominantly federally funded (88.53 %) through
the Regional Surface Transportation Program (RSTP) with gas tax revenues funding the 11.47%
local match requirement. The Engineer's Estimate for the project is $1,030,000.
On July 5, 2012, a total of three bids were received; all of those bids are acceptable. Those
acceptable bids are as follows:
Security Paving Company
9050 Norris Avenue
Sun Valley, CA 91352
Griffith Company
1 128 Carrier Parkway Avenue
Bakersfield, CA 93308 (County)
Granite Construction
585 West Beach Street
Watsonville, CA 95076
in the amount of $1,096,044.33
in the amount of $1,251,521.00
in the amount of $1,263,763.00
Additional appropriations are needed to fully fund this project. There is no General Fund impact
associated with this contract.
PW /Design Engineering /JF- T2K226
July 6, 2012, 9:35AM
G: \GROUPDATWDMINRPT \2012 \07- 181Admin- Pavement Rehabilitation 2011 Phase 3- Pacheco Road.doc
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Alan Tandy, City Manager DEPARTMENT HEAD
DATE: July 11, 2012 CITY ATTORNEY
CITY MANAGER
SUBJECT: Appointment of Voting Delegate for 2012 League of California Cities Annual of ence
RECOMMENDATION:
Appointment of Counciimember Jacquie Sullivan as the City's Voting Delegate.
BACKGROUND:
Each year, as a component of the City's membership in the League of California Cities, the City Council
appoints a Voting Delegate to represent the City's position on resolutions at the annual business
meeting of the League's Annual Conference. This year's annual conference will be held September 5 —
7, 2012 in San Diego. The annual business meeting, during which the proposed resolutions will be
considered, will be held on Friday, September 7th.
The voting appointees have traditionally been recommended for Council approval by the Legislative
and Litigation Committee. However, since the Committee did not meet in July, Committee Chair
Benham requested that staff forward the recommendation for. the 2012 conference voting delegates
directly to the City Council for consideration and approval.
Councilmember Sullivan has indicated her willingness to serve as the City's designated voting delegate
at the 2012 conference.
The League will make available the resolutions to be considered at the Conference in early August.
The August 15, 2012 agenda will include an item with staff's recommendations to support, oppose, or
remain neutral on each of the proposed resolutions, as appropriate.
July 12, 2012, 8:48AM
RS- 20121-eagueVotingDelegate
BAKE
� ADMINISTRATIVE REPORT
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: 8, h h ,
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
Donna L. Kunz, Economic Development Director
July 10, 2012
APPROVED
DEPARTMENT HEA �j
CITY ATTORNEY Nv'
CITY MANAGER
Approval of Department of Housing & Urban Development (HUD) Action Plan
Amendments:
a. FYI 2/13 Action Plan Amendment No. 1 to allow Section 108 loan payments
related to the dissolution of the Bakersfield Redevelopment Agency (RDA)
(Wards All); and
b. FY08 /09 Action Plan Amendment No. 14 and FY05 /06 Action Plan
Amendment No. 7 to allow funds to be drawn in accordance with HUD
regulations (Wards All).
RECOMMENDATION:
Staff recommends approval of the Action Plan Amendments
BACKGROUND:
The City receives funding annually as an entitlement community from HUD through the City's
Action Plan, which describes all HUD - funded City projects and sets aside funding for Section 108
loan payments for a particular fiscal year. The process by which significant changes are made to
the Action Plan is termed by HUD to be a Substantial Amendment. Staff is recommending
Substantial Amendments to the City's FYI 2/13, FY08 /09, and FY05 /06 Action Plans to a) establish
additional Section 108 loan payments related to the dissolution of the Bakersfield Redevelopment
Agency (RDA), and b) ensure that the oldest HUD HOME Investment Partnership Program (HOME)
funding is expended first in accordance with HUD regulations.
a. FYI 2-13 Action Plan Amendment No. 1
On February 1, 2012, the RDA was dissolved by the State of California and the City of Bakersfield
became the Redevelopment Successor Agency to carry out all actions, enter into agreements,
and hold all assets of the former Bakersfield Redevelopment Agency. As part of this process, the
City adopted a Recognized Obligation Payment Schedule (ROPS) of contractual
Redevelopment debts which may continue to be paid through future tax increment.
S:Wdmins \City Council \City Council Admins 2012\Action Plan Amendments 7.18.12.Doc
7/10/2012 10:30 AM
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ADMINISTRATIVE REPORT Page 2
HUD allows entitlement communities, such as the City of Bakersfield, to borrow from future years'
Community Development Block Grant (CDBG) funding for larger projects. Such a loan is termed
a Section 108 loan by HUD. The ROPS included three such Section 108 loan repayments, which
were pledged to be repaid through future tax increment by the former RDA.
However, the State Department of Finance (DOF) has erroneously opined that two of the three
RDA - backed loan payments were not "recognized obligations," and thus must be repaid by the
City of Bakersfield from annual CDBG entitlement funds. The City strongly disagrees, and has
appealed the decision with additional documentation that the RDA pledged the loan
repayment from future tax increment. Nevertheless, a portion of the Section 108 loan payments
in question is due on August 1. Thus, barring any new information from the State Department of
Finance, the City must be prepared to make the payments on August 1.
Funds for the repayment of these loans will be comprised of previous year program savings
largely attributed to the loss of Economic and Community Development department staff, as
well as the receipt of larger- than - anticipated program income in the 2011 -12 fiscal year. This
action will not impact any projects in the FY 12-13 Action Plan as approved by the City Council in
May 2012. However, in the event that the DOF continues to reject the inclusion of the Section
108 loan payments on the ROPS, these loan payments will need to be included in future years'
HUD Action Plans, resulting in less funding available for new projects on an annual basis.
The Substantial Amendment to establish FY 12 -13 payments of the Section 108 loans in question is
summarized in the following table:
Program
Current Plan
Action
Revised Plan
Amount
Amount
Section 108 loan Repayment for
$1,000,000 for Acquisition,
Relocation, and Demolition -
FY 12 -13 principal and interest on
$0
Create
$81,044
$1,000,000 loan for acquisition,
( +$81,044)
relocation, and demolition
associated with the Baker Street
Villa e development
Section 108 Loan Repayment for
$1,600,000 for Public Facilities-
Create
FY 12 -13 principal and interest on
$0
( +$140,949)
$140,949
$1,600,000 loan for Fire Station No. 5
in Southeast Bakersfield
Net
+221,993
b. FY 08/09 Action Plan Amendment No. 14 and FY05 /06 Action Plan Amendment No. 7
The below - listed amendments are adjustments being made to comply with the HUD regulation of
drawing down the oldest program funding first. With FY 05/06 HOME funds, the City established
the Housing Urban Bakersfield Downpayment Assistance program to provide downpayment
assistance to qualified buyers of the Parkview Cottages development. The City has experienced
slow but steady use of this program, but this remains the only City program currently funded with
FY 05106 funds. Conversely, the FY 08/09 New Construction program is providing funding for the
S:Wdmins \City Council \City Council Admins 2012\Action Plan Amendments 7.18.12.doc
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ADMINISTRATIVE REPORT
Page 3
Residences at West Columbus development which is currently under construction and quickly
drawing down allocated funds.
Thus, the following Substantial Amendments essentially swap equal funding between the FY 05/06
Housing Urban Bakersfield projects and the FY 08/09 Residences at West Columbus project to
expediently draw the oldest funding. This action has no fiscal impact.
Fiscal
Program
Current Plan
Action
Revised
Plan
Year
Amount
Amount
08/09
New Construction Assistance -
Housing development assistance
for costs associated with acquisition
$1.300,000
Reduce
$1,174,816
and construction of affordable
(_$125,184)
housing
08/09
Housing Urban Bakersfield -
Downpayment Assistance - 0%
loans up to $40,000 for
downpayment and closing costs
$0
Create
$125,184
assistance to help low- income
( +$125,184)
people purchase a home in central
downtown at 21 It and R Streets
05/06
Housing Urban Bakersfield -
Downpayment Assistance - 0%
loans up to $40,000 for
downpayment and closing costs
$125,184
Cancel
$0
assistance to help low- income
1-$125,184)
people purchase a home in central
downtown at 21 st and R Streets
05/06
New Construction Assistance -
Housing development assistance
for costs associated with acquisition
$1,641,031
Increase
( +$125,184)
$1. 766,215
and construction of affordable
housing
Net
$0
In compliance with the City's Citizen Participation Plan, a notice was published on June 18, 2012
requesting public comment. The 30 -day public review period concludes on July 18, 2012, and no
comments have been received to date.
S:\Admins \City Council \City Council Admins 2012\Action Plan Amendments 7.18.12.doc
7/10/2012 10:32 AM
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ADMINISTRATIVE REPORT
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: S. '
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: July 3, 2012
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
APPROVED
SUBJECT: Appropriate $698,851 reimbursement from the former Redevelopment Agency
(RDA) to the Public Works Capital Project Budget within the Capital Outlay Fund
for the Mill Creek Linear Park - Mill House project (Ward 2).
RECOMMENDATION: Staff recommends approval of appropriation.
BACKGROUND: In June 2009 the Bakersfield Redevelopment Agency issued two series of Tax
Allocation Bonds to finance various public improvements along the Mill Creek Linear Park.
These remaining bond proceeds were encumbered in February 2011 to reimburse the City for
costs associated with the Sister City Gardens and Mill House projects. This appropriation is
needed to set up the City project budget with the former RDA funds as the funding source for
the public improvements.
The Mill House project is a component of the Mill Creek Linear Park Sister City Gardens. The Mill
House will be located at 17th Street and Mill Creek. The project consists of construction of a
replica of a Mill House including an operational water wheel, sluiceway, tailrace completion
and electric generation system. Site Improvements include, but are not limited to: demolition,
grading, utility extension and hookup, reinforced concrete, drainage system, decorative
concrete flatwork, planter walls, fabricated fencing, landscaping and irrigation system,
furnishing, installing and construction of all items required for the water wheel system,
construction of slab floor, wood framed, two -story commercial building with complete interior
improvements. The structure will be available for community facility use and public rental
through the Recreation and Parks Department. This Public Works construction project is
anticipated to be awarded at the August 15, 2012 council meeting.
This project is included on the Successor Agency's Recognized Obligation Payment (ROP)
Schedule, and is a component of the $10.8 million Prop C Infrastructure Grant award that the
Bakersfield Redevelopment Agency received for park and infrastructure improvements for the
Mill Creek Area. Some of the Prop] C funding has been previously reserved for this project.
The bond funds have been allocated for public improvements in Mill Creek and their usage for
this specific purpose has previously been approved by the Successor Agency, the Oversight
Board and the State of California Department of Finance. There is no General Fund impact
associated with this project.
Nks - POC 121
S: \Admin \Admin Reports \Admin - Mill House Project.doc
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ADMINISTRATIVE REPORT
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MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: 8. k k
TO: Honorable Mayor and City Council APP ED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD
DATE: July 10, 2012 CITY ATTORNEY Q�
CITY MANAGER
SUBJECT: Appropriate $432,450 Housing Related Parks (HRP) State Grant revenue to the
Community Development Capital Improvement budget within the Capital Outlay
Fund for the Mill Creek Linear Park - Sister City Garden project - Phase B. (Ward 2)
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
The HRP rewards cities and counties that construct affordable housing. As a result, the City
received $432,450 based on the number of qualified affordable housing starts (units) that the
City documented as permitted during 2010. Bonus points were added to projects the City
qualified as infill development, located in a disadvantaged community, or a park deficit
community. The four qualifying project included the following: Santa Fe Apartments, 701 Union
Avenue, Nina Place, 1816 Lotus Ln., Baker Street Village, 1015 Baker Street, Creekview Villas,
1300 R Street.
The grant fund will be used towards construction costs associated with Phase B of the Sister
Cities Gardens located on 18th Street at Mill Creek. The engineer's estimate of costs for this
project is $460,000. Public Works will administer the construction of the project.
DB
S: \Admins \City Council \City Council Admins 2012 \Housing Related Parks Program Grant Appropriation Sister Cities B.Docx
7/10/2012 3:10 PM
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ADMINISTRATIVE REPORT
MEETING DATE: July 18, 2012 AGENDA SECTION: Consent Calendar
ITEM: 8, M M.
TO: Honorable Mayor and City Council
FROM: Dianne Hoover, Director of Recreation & Parks
DATE: June 15, 2012
APPROVED
DEPARTMENT HEAD )0 zJ--/77/--
CITY ATTORNEY Q�
CITY MANAGER /w
SUBJECT: Appropriate $22,708 Proposition 50 grant funds to the Recreation and Parks
Department's Capital Improvement Budget within the Recreation Facility Fund for
the Kern River Upland Project (Ward 3).
RECOMMENDATION:
Staff recommends approval of appropriation.
BACKGROUND:
On January 25, 2008, the City received confirmation from the State of California Resources
Agency that the Kern River Upland and Restoration Project was awarded funding in the amount
of $1,422,700. The project has involved restoring 3,500 lineal feet of the Kern River beginning at
Chester Avenue continuing west to the Union Pacific Railroad and encompassing 10.25 acres of
land within the Kern River Parkway. Restoration of this section of the Kern River floodplain to its
natural condition has provided the public opportunities to observe native plants and animals
within their natural habitat.
Funding has been distributed throughout the project's construction. Staff recommends
appropriating $22,708 Proposition 50 grant funds to complete the remaining improvements that
include the provision and installation of eight (8) trash cans, five (5) bike racks, and two (2)
handicapped drinking fountains.
DH:iln
July 10, 2012, 8:59AM
S: \ADMINISTRATION DIVISION \Admin Rpts \2012 Admins \Prop 50 Grant.docx
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ADMINISTRATIVE REPORT
MEETING DATE: July 18, 2012 AGENDA SECTION: CONSENT CALENDAR
ITEM:
TO: Honorable Mayor and City Council APPROVED
FROM: Nelson K. Smith, Finance Director DEPARTMENT HEAD
DATE: July 5, 2012 CITY ATTORNEY p�
CITY MANAGER F�
SUBJECT: Receive and file successor agency payments from June 15, 2012 to July 5,
2012 in the amount of $66,506.46.
RECOMMENDATION:
Staff recommends report be received and filed.
BACKGROUND:
SAKim G \ADMIN — SA \COUNCIL- ADMIN- SA- 2013\ADMIN—SA 07- 18- 12.doc
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ADMINISTRATIVE REPORT
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IF
MEETING DATE: July 18, 2012 AGENDA SECTION: Hearings
ITEM: G1, 0.
TO: Honorable Mayor and City Council APPROVED
FROM: Raul M. Rojas, Public Works Director DEPARTMENT HEAD
V
DATE: July 3, 2012 CITY ATTORNEY
CITY MANAGER .CsJ
SUBJECT: A public hearing to consider the Resolution ordering the summary vacation of
underlying road dedication on portions of Windermere Street, Campus Park
Drive, and S. Allen Road to facilitate re- dedication of new alignments. (Ward 5)
RECOMMENDATION: Staff recommends adoption of Resolution.
BACKGROUND:
In 2006, Bolthouse Properties, LLC recorded Parcel Map 11593 in the West Ming General Plan
Amendment area. This map, covering the area south of White Lane, west of Windermere
Street, east of South Allen Road and about one eighth mile south of Campus Park Drive,
included dedications for these major roads. As yet nothing has been constructed here. Now,
Bolthouse Properties, LLC is preparing further development plans for this area and has found
that certain streets - Windermere, Campus Park and a very small portion of South Allen - must
be slightly re- aligned. Since these roads have already been dedicated on the recorded
Parcel Map, Bolthouse Properties, LLC has submitted a request to vacate underlying road
dedications to facilitate re- dedication of new alignments.
This request is eligible for summary vacation per Section 8330 of the Streets and Highways
Code which authorizes the City Council to summarily vacate a street or highway that has
been superseded by relocation. The new dedications have been approved and will record
simultaneously with this Resolution.
The City Fire, Police, Public Works, Development Services, and Economic Development
Departments have been notified of the request and no objections have been received as of
the date of this report. Public Works notes that there is no City sewer or storm drain facilities in
the vacating area.
The utility companies serving the area have been notified by mail. There has been no
objection as of the date of this report.
Preliminary notices were also mailed to all adjacent property owners within a 300 foot radius of
the proposed vacating area. Public Works has not received any objections from these owners
as of the date of this report.
The proposed vacation was approved by the Planning Department on May 29, 2012 per local
ordinance and was found to be consistent with the Metropolitan Bakersfield General Plan
pursuant to Government Code 65402.
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MEETING DATE: July 18, 2012 AGENDA SECTION: Hearings
ITEM: C1.
TO: Honorable Mayor and City Council
FROM: Raul M, Rojas, Public Works Director
DATE: July 3, 2012
APPROVED
DEPARTMENT HEAD
CITY ATTORNEY
CITY MANAGER
SUBJECT: A public hearing to consider the Resolution ordering the vacation of portions of
the public utility easements as created with Tract Map 6444, Phase 2, within lots
11, 20, 104, 107, 151, 197, 204, 205, and 212, located in The Seasons
Development, bordered by Paladino Drive to the north and Panorama Drive to
the south, (Ward 3)
RECOMMENDATION: Staff recommends adoption of Resolution,
BACKGROUND: The City of Bakersfield has received a request from K. Hovnanian Companies
to vacate portions of the public utility easements as created with Tract Map 6444, Phase 2,
within lots 11, 20, 104, 107, 151, 197, 204, 205 and 212. These areas are the sites of proposed
retaining walls within each lot, Per the City of Bakersfield Building Department, the retaining
walls cannot be approved and built until the public utility easements are vacated,
The City Fire, Police, Public Works, Development Services, and Economic Development
Departments have been notified of the request and no objections have been received as of
the date of this report, Public Works notes that there is no City sewer or storm drain facilities in
this area.
The utility companies serving the area have been notified by mail. A letter was received from
California Water Service objecting to the vacation on the grounds that they have utilities in
these areas. Cal Water has since met with K. Hovnanian Companies and resolved their
concerns, Cal Water has rescinded their objection to the vacation,
Preliminary notices were mailed to all adjacent property owners within a minimum 300 - foot
radius of the proposed vacated area. Public Works has received no objections from these
owners as of the date of this report,
On June 12, 2012, the Planning Department found the proposed vacation of portions of the
public utility easements as created with Tract Map 6444, Phase 2, within lots 11, 20, 104, 107,
151, 197, 204, 205 and 212 to be consistent with the Metropolitan Bakersfield General Plan
pursuant to Government Code 65402,
July 5, 2012; 8:28 AM
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ADMINISTRATIVE REPORT
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MEETING DATE: July 18, 2012 AGENDA SECTION: New Business
ITEM: 1q. q .
TO: Honorable Mayor and City Council APPROVED
FROM: Donna L. Kunz, Economic Development Director DEPARTMENT HEAD �CI))
DATE: July 11, 2012 CITY ATTORNEY
CITY MANAGER
SUBJECT: Disposition and Development Agreement with Chelsea Investment Corporation for
$4,050,000 for the development of 72 units of senior housing located at 1303 S
Street. (Ward 2).
RECOMMENDATION:
Staff recommends approval.
BACKGROUND:
Due to the inability of the Mill Creek Courtyard developer to obtain financing to complete the
project, escrow terminated effectively cancelling the Disposition and Development Agreement
(DDA) with the Bakersfield Redevelopment Agency.
The City of Bakersfield is still responsible for compliance with the State of California Covenants
and Restrictions on this project as a condition of receiving the $10.8 million Proposition 1C Infill
Infrastructure Grant. To fulfill the housing unit requirements of the Prop 1C grant the Mill Creek
Courtyard project was restructured as a 9% tax credit financing project and the Economic and
Community Development Department sent out Requests for Qualifications and proposals to
construct the Mill Creek Courtyard Senior Apartments to three (3) highly qualified, experienced
Developers. Three (3) outstanding development proposals were received on May 25, 2012. Staff
selected Chelsea Investment Corporation to enter into a DDA to construct the Mill Creek
Courtyard Senior Residences (Courtyard).
This project is one of three residential developments within the South Mill Creek Mixed -Use
Redevelopment Project. The Courtyard will be constructed on 1.53 acres located at 1303 "S"
Street in an area bounded by "S" Street and 14th Street. The scope of the project consists of 72
affordable units with 60 one bedroom units containing 525 square feet and 12 two bedroom units
containing, 750 square feet. The central focal point of the west elevation will be a grand
entryway leading to a landscaped pedestrian connection to the Millcreek linear park. This grand
entry way will be gated, in order to provide seniors with a secure residential environment. There
will also be another gated grand entryway on the center of the east elevation, which will serve
as the public entrance to the community. The on -site management office and the interior
S:\Admins \City Council \City Council Admins 2012 \Millcreek CourtyardDDAAdmin7182012.doc
7/11/2012 1:15 PM
ADMINISTRATIVE REPORT Page 2
common areas will be clustered around this entryway. The development will include a television
and movie lounge with a library and kitchen, a computer lab, and central laundry. On the
second floor above the entryway, there will be another small gathering space, and on the third
floor there will be an outdoor patio with a shade structure.
The project will be directly across from 65,400 square feet of planned commercial space and the
61,000 square feet, 16- screen state of the art Maya Cinema. The Courtyard will be marketed to
residents earning 60% or less of the area median income.
Financing & Construction Timeline:
The deal points for the project have been negotiated and incorporated into DDA. Per the DDA,
the site will be conveyed to the Developer for $1,350,000 and a $2,700,000 construction loan
consisting of $1,200,000 from Bakersfield Redevelopment Agency bond proceeds, $830,232 from
Neighborhood Stabilization Program III funds (for architectural and engineering fees, legal and
accounting costs and property taxes), and $669,768 of HOME Investment Partnership funds. The
$4,050,000 loan will be paid back to the City of Bakersfield out of residual receipts at an interest
of 3 %. The term of the loan will be fifty -five years with an affordability period of fifty -five years,
secured by a deed of trust on the property. The loan will be provided to the developer for
construction assistance and reimburse the developer for predevelopment expenses. The
remaining project funds will come from the Tax Credit proceeds of approximately $7,000,000 and
a deferred developer fee of approximately $250,000. The developer, at its discretion and
approval by the City, may use alternative funding sources for the construction of the Project.
Construction is anticipated to begin by April 2013 with anticipated completion by April 2014.
Conclusion:
Chelsea's experience and qualifications illustrate their ability to develop affordable housing in
urban infill environments using 9% tax credit program in an attractive, secure, affordable and
financially feasible project. Chelsea's experience with marketing and operating a community in
the South Mill Creek Village gives them the greatest familiarity with the neighborhood, and a
superior choice as the developer of the Mill Creek Courtyard Senior Residences. Chelsea has
proposed a project with more units than originally planned. The proposed project also targets a
wider range of incomes and rents with deeper average affordability, which means that
Bakersfield's seniors will be able to make their fixed incomes stretch further each month. The
proximity of the CityPlace project will lead to operating efficiencies which results in an enhanced
cash flow to repay the City and provide better services for the residents
The vision for the Mill Creek Courtyard Senior Residences is to create an inclusive and sustainable
(LEED certified) apartment community for the senior residents of Bakersfield where residents' lives
will be enhanced by the neighborhood amenities within walking distance, proximity to mass
transit, and the attractive Mill Creek Linear Park. The project will improve a long- standing
blighted parcel of land within the Southeast Bakersfield Redevelopment Project Area.
S:1Admins \City Council \City Council Admins 2012 \Millcreek CourtyardDDAAdmin7182012.doc
7/11/20121:15 PM
MEETING DATE: July 18, 2012 AGENDA SECTION: New Business
ITEM:
TO: Honorable Mayor and City Council
FROM: Nelson K. Smith, Finance Director
DATE: July 6, 2012
APPROVED
DEPARTMENT HEAD /
CITY ATTORNEY V(s
CITY MANAGER
SUBJECT: Issuance of California Statewide Communities Development Authority (CSCDA)
Limited Obligation Revenue Bonds (City of Bakersfield Consolidated
Reassessment District No. 12 -1), Series 2012 and City of Bakersfield Limited
Obligation Refunding Bonds (Local Obligations):
1. Resolution Approving And Confirming The Report On The Levy Of Reassessments
And The Refunding Of Its 1915 Act Limited Obligation Improvement Bonds
2. Resolution Providing For The Issuance Of City of Bakersfield Limited Obligation
Refunding Bonds, Consolidated Reassessment District No. 12 -1; Prescribing The
Date And Form Of Said Bonds And Prescribing The Redemption Provisions
Therefor; Authorizing The Execution Of Said Bonds; Providing For The Collection Of
Reassessments To Pay The Principal Of And Interest On Said Bonds; Approving
The Sale Of Said Bonds (Which Establishes The Maturities Of And Interest Rates on
Said Bonds)
3. Resolution Approving Issuance And Sale Of Not To Exceed $21,670,000 Principal
Amount Of California Statewide Communities Development Authority Limited
Obligation Revenue Bonds (City of Bakersfield Consolidated Reassessment
District No. 12 -1), Series 2012; Approving A Preliminary Official Statement,
Authorizing Changes Thereto And Delivery Thereof And Of An Official Statement
To Be Derived Therefrom; Approving A Local Obligation Purchase Contract, A
Bond Purchase Contract, And An Escrow Agreement, Authorizing Modifications
Thereof And Execution And Delivery Of Each; And Authorizing Related Actions
Necessary To Implement The Proposed Refunding Program
4. Approval of Reimbursement Agreement with California Statewide Communities
Development Authority (CSCDA) for costs associated with the initial refunding
and annual administration costs regarding the consolidated refunding district
5. Authorize Finance Director to take actions necessary to establish funds and
appropriations to carry out the functions associated with the consolidation of the
12 districts, the refunding, related annual debt service and administrative costs.
RECOMMENDATION: Staff recommends approval.
Nks - 7/11/12
S: \Admin \Admin Reports \Admin - assessment district refunding bonds.doc
ADMINISTRATIVE REPORT
BACKGROUND: The original idea of conducting a refunding of these Assessment Districts was
the result of discussions that came from the Housing Ad -Hoc Committee. It was initially
estimated that a refunding of these twelve (12) districts would save the residents who live
within district boundaries approximately $3.4 million over the remaining terms of the various
bond issues involved.
At the June 6, 2012 meeting the City Council approved Resolution # 052 -12, declaring its
intention to pursue a refunding of twelve (12) assessment districts with the California Statewide
Communities Development Authority ( CSCDA).
Since that time staff has been working with the CSCDA bond team to prepare the documents
necessary to complete the refunding actions. Due to continued favorable interest rates we
now estimate total savings projections of the entire refunding from now through 2024 to be
approximately $5,564,000. These savings will be spread proportionately to the property owners
over the next several years based on their relative portion of assessment lien. We
conservatively estimated the "average" property owner should see a reduction in their annual
assessment of $30 to $40 per year. Given the increased overall savings estimate we expect
the average savings per property owner to increase to over $50 per year. There are 7,703
properties affected by this proposed refunding. While the assessment amounts vary
significantly from one parcel to another, the "average" overall savings per parcel equates to
approximately $722 per property over the remaining life of the bonds. Some residents may
recognize a lower amount; but others will recognize a higher savings amount.
Approval of the actions listed above will authorize the completion of the refunding. The
CSCDA intends to issue the refunding bonds on or about August 2, 2012; which will certify
available funding and allow a required 30 day notice to be filed to redeem the remaining
bonds outstanding of the twelve (12) current assessment districts. Then, on the established
bond payment date of September 2, 2012 the refunding will be completed. The City residents
who live within these district boundaries will receive the future benefit of this refunding in the
form of lower annual assessments for the remaining years of their respective assessment district
timelines.
The above actions include the approval of a reimbursement agreement with CSCDA to assist
with the annual administrative functions associated with the refunding district bonds. Annual
administrative costs are estimated at about $15,000 per year, which will be funded from the
annual assessment collections. There is no General Fund impact associated with this
agreement.
Additional records, which are too voluminous to include in the packet, are on file with the City
Clerks' office for public review. These documents include:
- Engineer's Reassessment Report
- Trust Agreement
- Preliminary Official Statement
- Revenue Bond Purchase Contract
- Local Obligation Purchase Contract
- Escrow Agreement
Nks- 7111112
S: \Admin \Admin Reports \Admin - assessment district refunding bonds.doc
BAKERSFIELD CITY COUNCIL
MINUTES
MEETING OF JUNE 27, 2012
Council Chambers, City Hall, 1501 Truxtun Avenue
Regular Meeting 5:15 p.m.
REGULAR MEETING - 5:15 p.m.
1. ROLL CALL
Present: Mayor Hall, Vice -Mayor Couch,
Councilmembers Salas, Benham, Weir,
Hanson, Sullivan, Johnson
Absent: None
City Clerk Gafford announced that correspondence was
received from staff requesting Consent Calendar Item 8.r.,
"Amendments to agreements regarding Animal Control ", be
pulled from the Agenda.
2. INVOCATION by Pastor Toure Tyler, The Cross Christian
Church.
3. PLEDGE OF ALLEGIANCE by Cullen Loyd, 5th grade
student at Standard Elementary School.
4. PRESENTATIONS
a. Presentation by Mayor Hall of certificates
honoring Kern High School District's 2012
First in Class Students in the Greater Bakersfield
area.
Mayor Hall was joined by Councilmember Sullivan for
this presentation, and recognized the following
students and presented them with certificates:
ACTION TAKEN
Bakersfield, California, June 27, 2012 — Page 2
4. PRESENTATIONS ACTION TAKEN
Item 4.a. continued
First in Class recipients
• Claire E. Dalke, Ashley N. Morris, Kristen A.
Reynier - Bakersfield High School
• Jonathan A. Gernes, Eric J. Millan, Leah
N. Moore - Centennial High School
• Tammy Y. Yabiku - East Bakersfield High
School
• Cynthia Cervantes, Chasidy S. Miles,
Karla Murillo, Alberto D. Romo - Foothill
High School
• Harleen Gill - Frontier High School
• Matthew P. Kedzierski - Golden Valley
High School
• Kathleen L. Furtado, Raymond Martinez,
Morgan C. Wallace - Highland High
School
• Wendi Wu - Independence High School
• Adrienne A. Bowman, Jarrett G.
Froehlich, Jenna N. Grove, Austin P.
Rodriguez - Liberty High School
• Dennise Alatorre, Joshua R. Miller,
Alejandro Mireles - North High School
• Jordan I. Abel - South High School
• Brooke C. Dickens, Jotthe Kannappan,
Isheeta H. Madeka, Adwight A. Risbud,
Lauren L. Wright, Alan L. Xu - Stockdale
High School
• Jenna L. Keller - West High School
b. Presentation by Mayor Hall of a Certificate of
Appreciation to Dionne Dalzell acknowledging
her selection as the Yard of the Quarter
recipient.
Ms. Dalzell accepted the Certificate of Appreciation,
along with a gift certificate from Bolles Nursery, and
made comments.
C. Presentation by Mayor Hall of Proclamation to
Dianne Hoover, Recreation & Parks Director,
proclaiming July, 2012, Recreation & Parks
Month.
Recreation & Parks Director Hoover accepted the
Proclamation and made comments.
Recess taken from 5:38 p.m. to 5:43 p.m.
Bakersfield, California, June 27, 2012 — Page 3
Mayor Hall acknowledged the students from the Bakersfield ACTION TAKEN
College Political Science class in attendance at the meeting
to learn about City government.
5. PUBLIC STATEMENTS
a. Liz Keogh spoke regarding animal control.
b. Marvin Dean spoke regarding the following:
Animal shelter issue; Agenda Item 8.f., AB 1779,
and submitted written material; and Agenda
Item 8.t., Agreement with Meo Group, and
submitted written material.
C. Audrey Cochran spoke regarding the proposed
planned parenthood facility west of Mercy
Hospital and urged the City Council to
schedule a public hearing for that project.
d. Tim and Terri Palmquist spoke in opposition to
the proposed planned parenthood facility.
Councllmember Johnson asked the City
Attorney to see N there is anything the City can
do regarding the concerns of the three
speakers who spoke about the planned
parenthood facility, and respond to them In
writing.
6. WORKSHOPS
None.
7. APPOINTMENTS
None.
8. CONSENT CALENDAR
Minutes:
a. Approval of minutes of the June 6, 2012 Regular
City Council Meeting.
Payments:
b. Receive and file department payments from
May 25, 2012 to June 14, 2012 in the amount of
$20,252,122.87 and self- insurance payments
from May 25, 2012 to June 14, 2012 in the
amount of $372,032.96, totaling $20,624,155.83.
Bakersfield, California, June 27, 2012 — Page 4
8. CONSENT CALENDAR continued ACTION TAKEN
Ordinances:
C. First Reading of an Ordinance amending
Municipal Code Section 1. 12.010 by adding
Annexation No. 629 located at the southwest
corner of Wilson Road and South Union Avenue
to Ward 1.
Resolutions:
d. Resolutions Setting Salaries and Related
Benefits:
Resolution approving the Memorandum
of Understanding Setting Salaries and
Related Benefits for the Firefighters and
Engineers Unit of the Fire Department.
2. Resolution approving the Memorandum
of Understanding Setting Salaries and
Related Benefits for the Fire Supervisory
Unit of the Fire Department.
e. Resolution Setting Salaries and Related Benefits
for Officers and Employees of the General
Supervisory, Police Supervisory and
Management Units.
f. Resolution in opposition to AB1779 (Galgioni)
regarding intercity rail agreements.
g. Resolution calling and giving notice of holding
a General Municipal Election for the election of
Councilmembers for Wards 2, 5 & 6, calling a
Special Election for the Election of
Councilmember for Ward 4 and requesting
consolidation with the County of Kern
State -wide General Election to be held on
Tuesday, November 6, 2012.
h. Resolution confirming approval by the City
Manager designee of the Chief Code
Enforcement Officer's report regarding
assessments of certain properties in the City for
which structures have been secured against
entry or for the abatement of certain weeds,
debris and waste matter and authorize
collection of the assessments by the Kern
County Tax Collector.
FR
RES 057 -12
RES 058 -12
RES 059 -12
REMOVED FOR
SEPARATE
CONSIDERATION
RES 061 -12
RES 062 -12
8.
Bakersfield, California, June 27, 2012 - Page 5
CONSENT CALENDAR continued
Resolution adopting a policy establishing
standards for development of Taft Highway
(State Route 119).
Delinquent refuse and sewer charges on
FY2012 -13 property tax rolls:
1. Resolution providing for the collection of
delinquent refuses fees by the Kern
County Auditor - Controller's Office.
2. Resolution providing for the collection of
delinquent sewer fees by the Kern
County Auditor - Controller's Office.
Resolution authorizing the Police Department to
accept funding ($88,740) made available
through the Grant Assistance Program (GAP) of
the California Department of Alcoholic
Beverage Control (ABC).
Sewer connection and construction fee
assessments:
Resolution confirming assessments for
sewer connection and construction fees
and authorizing the collection of
assessments by the Kern County Tax
Collector.
2. Agreements with the property owners to
pay sewer connection and construction
fees in installments through the Kern
County Tax Collector:
a. Richard L. Stone and Susan P.
Stone, 7401 Hooper Avenue.
b. Claude E. Rankin and Brenda K.
Rankin, 7809 Hooper Avenue.
M. Resolution of Intention No. 1716 to add territory,
Area 3 -84 (5101 Woodmere Drive) to the
Consolidated Maintenance District and
preliminarily approving, confirming and
adopting the Public Works Director's Report.
ACTION TAKEN
RES 063 -12
RES 064 -12
RES 065 -12
RES 066 -12
RES 067 -12
AGR 12 -078
AGR 12 -079
ROI 1716
8.
Bakersfield, California, June 27, 2012 - Page 6
CONSENT CALENDAR continued ACTION TAKEN
n. Resolution of Intention No. 1711 to order the ROI 1711
vacation of portions of the public utility
easements as created with Tract Map 6444,
Phase 2, lots 11, 20, 104, 107, 151, 197, 204, 205,
and 212, located in The Seasons Development,
bordered by Paladino Drive to the north and
Panorama Drive to the south.
Agreements:
o. Contracts for outside legal services:
Agreement with Clifford and Brown, AGR 12 -080
($75,000) for General Miscellaneous
Issues.
2. Agreement with Clifford and Brown, AGR 12 -081
($75,000) for General Personnel Issues.
P. Street Utility Cut Guarantee Agreement with TW AGR 12 -082
Telecom, Inc., which guarantees the quality of
utility company's work in repairing and
replacing the street after cutting existing
roadway to lay utility lines.
q. Agreement with Edwin W. Wilson Family Trust AGR 12 -083
($153,000) to purchase real property DEED 7536
located at the southeast and northeast corner
of Morning Drive and Panorama Drive for the
Morning Drive Interchange Project. (TRIP)
r. Amendments to agreements regarding Animal REMOVED BY
Control: STAFF
Amendment No. 3 to Agreement
No. 09 -081 with the County of Kern
($107,802; revised not to exceed
$1,105,012 and extends term through
October 21, 2012) for animal care
services.
2. Amendment No. 2 to Agreement
No. 78 -146 with the County of Kern
revising the terms and conditions of the
lease for real property located at 201
South Mount Vernon Avenue.
8.
Bakersfield, California, June 27, 2012 - Page 7
CONSENT CALENDAR continued
S. Homelessness Prevention Services and Rapid
Re- Housing Services (HPRP):
1. Amendment No. 4 to Agreement
No. 09 -126 with Bethany
Services /Bakersfield Homeless Center to
allow the reallocation of Homelessness
Prevention funds of $24,015.54 from the
Stabilization line item and $19,308.47
from Data Collection to Financial
Assistance line item.
Agreement with The Meo Group, Inc. (not to
exceed $322,830), for HOME Investment
Partnership (HOME) funds, to construct and
develop 67 affordable multi - family units at
519 19'" Street - 19'" Street Seniors.
U. Contract for Industrial Laundry Service:
Rescind Agreement No. 12 -070 with
Prudential Overall Supply ($420,000) for
industrial laundry service.
2. Accept bid and approve contract with
Aramark Uniform & Career Apparel, LLC
(not to exceed $525,000), for three years
of service.
3. Approve Amendment No. 6 to
Agreement No. 06 -219 with Ameripride
Uniform Services (extending term an
additional 28 days to August 16, 2012) for
continuance of providing service.
V. Amendment No. 1 to Agreement No. 10 -085
with A -C Electric Company, (no increase;
extends term an additional 120 days) for
electrical services at the Mount Vernon
Greenwaste Recycling Facility.
W. Amendment No. 3 to Agreement No. 10-107
with Kern Sprinkler Landscaping, Inc. ($240,000;
revised not to exceed $594,648.25 and extends
term 1 year), to continue the supply of
landscape and irrigation services.
ACTION TAKEN
AGR 09- 126(4)
REMOVED FOR
SEPARATE
CONSIDERATION
AGR 12 -085
AGR 06- 219(6)
AGR 10- 085(1)
AGR 10- 107(3)
Bakersfield, California, June 27, 2012 — Page 8
8. CONSENT CALENDAR continued ACTION TAKEN
X. Contract Change Order Nos. 2 and 3 to
Agreement No. 11 -091 with Raminha
Construction ($201,763.80; revised not to
exceed $3,584,391.30) for the Bakersfield City
Sanitary Landfill Closure Project.
Y. Contract Change Order No. 28 to Agreement
No. 09 -076 with Security Paving Company, Inc.
($16,703.28; revised not to exceed
$87,392,830.35), for the construction of the
Westside Parkway Phase 2 Project. (TRIP)
Z. Contract Change Order No. 30 to Agreement
No. 1 1 -035 with GSE Construction, Inc. ($38,549;
revised not to exceed $5,218,049), for the
Wastewater Treatment Plant 2 Septage /Grease
Receiving Station and Odor Control Project.
Bids:
aa. Accept bid from Jim Burke Ford, ($40,989.94) for
two replacement four wheel drive 1/2 ton
pickups for Water Resources and Public Works,
Solid Waste Division.
bb. Accept bid and approve annual contract with
Loop Electric Inc. (not to exceed $359,760), for
Vehicle Loop Cutting.
CC. Accept bid and approve contract with
Bowman Asphalt, Inc. ($2,988,369.30), for the
Taft Highway (SR 119) Widening Improvements
Project from Gosford Road to Ashe Road.
Miscellaneous:
dd. Final Tract Map with Castle & Cooke California,
Inc., for Tract 7202 Phase 1 located west of
Renfro Road and south of Stockdale Highway.
ee. Appropriate $138,000 Transportation
Development Act Article 3 Grant funds to the
Public Works Department's Capital
Improvement Budget within the Bikeway and
Pedestrian Pathway fund for marking bike lanes
on existing streets within the City at three sites.
AGR 11 -091
CCO2, CC03
AGR 09 -076
CCO28
AGR 11 -035
CC030
AGR 12 -086
AGR 12 -087
8.
Bakersfield, California, June 27, 2012 - Page 9
CONSENT CALENDAR continued
ff. Electronic Communications (Legislative &
Litigation Committee recommends
implementation):
1. Implementation of an Employee Training
Program
2. Modification of the E -Mail Auto Deletion
Procedure
gg. Budgetary actions regarding 24th and Oak
Street Intersection Improvements,
24th Street Widening and SR 178 at Morning
Drive projects: (TRIP)
Appropriate $1,991,925 in Federal
SAFETEA -LU funding to the Capital
Improvement budget within the TRIP
Federal /State fund for the projects.
2. Appropriate and transfer $258,075
Transportation Development fund
balance to the TRIP Local Match fund for
local match requirements associated
with the projects.
hh. Budgetary Actions regarding Westside Parkway
Phase 6A: (TRIP)
1. Appropriate $376,000 in Other Agency
Share funds from the Kern County Water
Agency to the Public Works Capital
Improvement Budget within the Capital
Outlay Utility /Roads fund for work on
Westside Parkway project KCWA6A.
2. Appropriate $30,436 in Other Agency
Share funds from Southern California Gas
Company to the Public Works Capital
Improvement Budget within the Capital
Outlay Utility /Roads fund for work on
Westside Parkway project SCGC6A.
SUCCESSOR AGENCY BUSINESS
Receive and file Successor Agency payments
from May 25, 2012 to June 14, 2012 in the
amount of $964,667.44.
Councilmember Salas asked that item 8.f. be removed
for separate consideration.
ACTION TAKEN
8.
Bakersfield, California, June 27, 2012 — Page 10
CONSENT CALENDAR continued
Councilmember Johnson asked that item 8.t. be
removed for separate consideration.
Motion by Vice -Mayor Couch to adopt Consent
Calendar items 8.a. through 8.ii., with the deletion of
Item 8.r., and the removal for separate consideration
of items 8.f. and 81
f. Resolution in opposition to AB 1779 (Galgiani)
regarding intercity rail agreements.
Motion by Councilmember Salas for continuance on
this Item.
Motion by Councilmember Weir to adopt the
Resolution.
t. Agreement with The Meo Group, Inc. (not to
exceed $322,830), for HOME Investment
Partnership (HOME) funds, to construct and
develop 67 affordable multi - family units at
519 19th Street - 19th Street Seniors.
Councilmember Johnson announced he would not
support adoption of this item.
Councilmember Hanson announced he would abstain
due to conflict of interest, possible source of income to
his employer, on Consent Calendar Item 8.t.
Motion by Vice -Mayor Couch to adopt Consent
Calendar Item 8.t.
9. CONSENT CALENDAR PUBLIC HEARINGS
a. Public hearing on Resolution of Necessity to
determine the public interest and necessity for
acquisition of certain real property located at
State Route 178 and Morning Drive
(APN #434 - 010 -66) by eminent domain for the
new Morning Drive and State Route 178
Interchange Project. (TRIP) (Staff recommends
adoption of Resolution.)
ACTION TAKEN
APPROVED
RES 060 -12
MOTION FAILED
NOES COUCH, WEIR,
HANSON, JOHNSON
APPROVED
ABS SALAS
AGR 12 -084
APPROVED
ABS HANSON
NOES JOHNSON
RES 068 -12
Bakersfield, California, June 27, 2012 — Page 11
9. CONSENT CALENDAR PUBLIC HEARINGS continued ACTION TAKEN
b. Public hearing on Resolution of Necessity to RES 069 -12
determine the public interest and necessity for
acquisition of certain real property located at
State Route 178 and Morning Drive
(APN #434 - 010 -06) by eminent domain for the
new Morning Drive and State Route 178
Interchange Project. (TRIP) (Staff recommends
adoption of Resolution.)
C. Public hearing on Resolution of Necessity to RES 070 -12
determine the public interest and necessity for
acquisition of certain real property located at
State Route 178 and Morning Drive
(APN #531-011-21, formerly APN #531- 010 -55)
by eminent domain for the new Morning Drive
and State Route 178 Interchange Project.
(TRIP) (Staff recommends adoption of Resolution.)
d. Public hearing on Resolution of Necessity to RES 071 -12
determine the public interest and necessity for
acquisition of certain real property located at
State Route 178 and Morning Drive
(APN #533 - 012 -39) by eminent domain for the
new Morning Drive and State Route 178
Interchange Project. (TRIP) (Staff recommends
adoption of Resolution.)
e. Public hearing on Resolution of Necessity to RES 072 -12
determine the public interest and necessity for
acquisition of certain real property located at
State Route 178 and Morning Drive
(APN #531-011-06, formerly APN #531- 010 -25)
by eminent domain for the new Morning Drive
and State Route 178 Interchange Project.
(TRIP) (Staff recommends adoption of Resolution.)
Consent Calendar Public Hearings opened at
6:14 p.m.
No one spoke.
Consent Calendar Public Hearings closed at
6:14 p.m.
Motion by Vice -Mayor Couch to adopt Consent APPROVED
Calendar Public Hearings items 9.a. through 9.e.
Bakersfield, California, June 27, 2012 - Page 12
10. HEARINGS ACTION TAKEN
None.
11. REPORTS
None.
12. DEFERRED BUSINESS
a. Fiscal Year 2012 -13 Budget:
1. Resolution approving and adopting the RES 073 -12
City's Operating and Capital
Improvement Budgets, as amended.
2. Resolution establishing the City's RES 074 -12
appropriations limit.
Administrative Analyst Huot made staff comments,
discussed amendments, and recommended adoption
of the resolutions.
Councilmember Weir announced he would not be
supporting the adoption of the budget because he felt
the City may be premature in restoring positions at this
time.
Motion by Vice -Mayor Couch to adopt the resolutions. APPROVED
NOES WEIR
13. NEW BUSINESS
None.
14. CLOSED SESSION
a. Conference with Labor Negotiator pursuant to
Government Code Section 54957.6.
b. Conference with Legal Counsel - Potential
Litigation; Closed Session pursuant to
subdivision (b) (3) (A) of Government Code
Section 54956.9 (Three matters).
Motion by Vice -Mayor Couch to adjourn to Closed
Session at 6:36 p.m. APPROVED
Motion by Councilmember Weir to adjourn from APPROVED
Closed Session at 8:00 p.m.
Bakersfield, California, June 27, 2012 - Page 13
RECONVENED MEETING AT 8:06 p.m.
15. CLOSED SESSION ACTION
ACTION TAKEN
a. Conference with Labor Negotiator pursuant to NO REPORTABLE
Government Code Section 54957.6. ACTION
b. Conference with Legal Counsel - Potential STAFF WAS GIVEN
Litigation; Closed Session pursuant to DIRECTION ON ALL
subdivision (b) (3) (A) of Government Code THREE MATTERS
Section 54956.9 (Three matters).
16. COUNCIL AND MAYOR STATEMENTS
Councilmember Hanson asked staff to notify him as
soon as possible when the date is known for returning
more water to Campus Park South.
Councilmember Sullivan thanked Administrative
Analyst Huot for the excellent budget presentation.
Councilmember Sullivan thanked Mayor Hall and the
City Clerk's Office for the First In Class reception and
presentation.
Councilmember Sullivan advised she received
correspondence from a constituent, and asked staff to
check the traffic signals for the eastbound left turn
lanes at the Intersections of District Boulevard and
White Lane, and Ashe Road and Harris Road, which
appear to get stuck on red for long periods of time.
Councilmember Salas thanked staff for the budget
presentation and for following up with the school at
Planz Road.
Councilmember Salas asked Administrative Analyst
Huot to provide him with another copy of a report he
was given earlier in the year so he can provide it to an
Individual who lives In a County pocket and is
Interested In possibly annexing Into the City.
Mayor Hall announced that the State of the City
Luncheon is scheduled for July 10th, at the Marriott,
beginning at 11:30 a.m., and invited everyone to
attend.
Bakersfield, California, June 27, 2012 — Page 14
17. ADJOURNMENT ACTION TAKEN
Mayor Hall adjourned the meeting at 8:11 p.m.
MAYOR of the City of Bakersfield, CA
ATTEST:
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield